[6.A. 3425 SW Wilshire (ZC26-002): Hold a public hearing and consider and take possible action on an ordinance for a zoning change request from “GR” General Retail to “C” Commercial with a Specific Use Permit (SUP) for a tattoo studio. (First and Final Reading) (Staff Contact: Tony McIlwain, Development Services Director) (The Planning and Zoning Commission action was unable to pass a motion for or against this item.)]

THAT BRINGS US TO SECTION 6. DEVELOPMENT APPLICATIONS.

6.A IS 3425 SOUTHWEST WILSHIRE. THIS IS ZC26-002.

HOLD A PUBLIC HEARING AND CONSIDER AND TAKE POSSIBLE ACTION ON AN ORDINANCE FOR A ZONING CHANGE REQUEST FROM GR GENERAL TO C COMMERCIAL WITH A SPECIFIC USE PERMIT FOR A TATTOO STUDIO. THIS IS BEFORE CITY COUNCIL ON FIRST AND FINAL READING.

THE STAFF PRESENTED THIS EVENING IS TONY MCILWAIN, DEVELOPMENT SERVICES DIRECTOR.

MR. MCILWAIN. THANK YOU, MS. CAMPOS. GOOD EVENING, MAYOR AND COUNCIL.

THIS IS YOUR ONE ZONING APPLICATION ON TONIGHT'S AGENDA.

THE LOCATION IS 3425 SOUTHWEST WILSHIRE BOULEVARD.

MR. BENNY BRANSON IS THE OWNER OF THE PROPERTY, AND MONICA SMITH OF OUTER ORBIT TATTOO, LLC IS THE BUSINESS OWNER WHO'S PETITIONING TONIGHT FOR CONSIDERATION OF A ZONING CHANGE FROM GENERAL RETAIL TO COMMERCIAL FOR SPECIFIC.

WITH A SPECIFIC USE PERMIT. EXCUSE ME. FOR TATTOO STUDIO.

JUST BY WAY OF ZONING, THE GRAPHIC ON THE LEFT OF THE SCREEN SHOWS THE EXTENT OF THE GENERAL RETAIL ALONG SOUTHWEST WILSHIRE BOULEVARD.

IT'S ESSENTIALLY THE FRONTAGE OF EVERYTHING ON THE EAST SIDE OF THE ROADWAY.

AND IT'S ALSO AN AREA THAT'S DESIGNATED AS COMMUNITY COMMERCIAL IN THE CITY'S COMPREHENSIVE PLAN, WHICH IS THE GRAPHIC ON THE RIGHT SIDE OF THE SCREEN.

JUST BY WAY OF IDENTIFICATION OF LAND USES THAT ARE ALLOWED BY RIGHT WITHIN THE COMMERCIAL ZONING DISTRICT, WE'VE GOT THOSE LISTED ON THE SCREEN IN FRONT OF YOU, STARTING WITH AMUSEMENT, COMMERCIAL (OUTDOOR) THROUGH WHOLESALE SALES/STORAGE, SPECIFIC USE PERMITS OR SUPS ARE IDENTIFIED IN THE LIST BELOW, AND YOU'LL SEE THAT TATTOO STUDIO IS A SUP REQUIRED USE. THE FULL LIST OF LAND USES CAN BE FOUND IN THE CITY'S APPENDIX B ZONING SECTION. AND CONSIDERING WHETHER TO GRANT A SUP, THE FOLLOWING SHALL BE REQUIRED.

HOURS OF OPERATION. TATTOO STUDIOS ARE NOT ALLOWED TO OPERATE IN RESIDENTIAL AREAS, SIGNAGE REQUIREMENTS AND ALSO NO

[00:25:03]

LOITERING ON PERMITTED PREMISES. AND CONSIDERING WHETHER TO GRANT AN SUP, THE FOLLOWING SHALL BE CONSIDERED IN ADDITION TO THE OTHER FACTORS, WHILE GRANTING AN SUP, THIS IS DISTANCE TO RESIDENTIALLY ZONED AREAS, CHURCHES, SCHOOLS, DAYCARE FACILITIES AND OTHER TATTOO STUDIOS. SO IN THAT REGARD, THE STAFF IS GIVING YOU SOME MEASUREMENTS.

THE NEAREST RESIDENTIALLY ZONED AREAS, MOUNTAIN VALLEY THAT IS IMMEDIATELY TO THE OTHER SIDE OF THE PROPERTY LINE OF THE SITE.

NEAREST KNOWN CHURCH, IGLESIA BAUTISTA BAUTISTA DE JOSHUA, APPROXIMATELY 1200FT SOUTH.

FIRST ASSEMBLY OF GOD, APPROXIMATELY 1300FT TO THE NORTHWEST, AND JOSHUA BAPTIST, APPROXIMATELY 1400FT TO THE NORTHEAST.

AND THEN AS FAR AS SCHOOLS, WE HAVE JOSHUA CHRISTIAN ACADEMY OVER 1600FT TO THE SOUTH AND NORTH JOSHUA ELEMENTARY, 3400FT TO THE NORTH AND THE NEAREST DAYCARE FACILITY, PUMPKIN PATCH.

WE'VE GOT A LISTING OF THAT IS ALMOST 1400FT TO THE SOUTH.

AND YOU HAVE TO GO ANOTHER 5.4 MILES TO FIND THE NEAREST KNOWN TATTOO PARLOR, AND THAT'S 378 NORTHWEST HILLARY.

AND I'LL PAUSE JUST TO SHOW THE LOCATION OF SOME OF THESE USES ON THE MAP GRAPHIC THAT THE PLANNING STAFF PUT TOGETHER.

THE STAR REPRESENTS THE SUBJECT LOCATION. WE SENT NOTICES TO 23 INDIVIDUAL PROPERTY OWNERS. WE ALSO NOTICED WITHIN THE NEWSPAPER AND POSTED A SIGN ON THE PROPERTY.

STAFF HAS DETERMINED THAT THE REQUESTED ZONING DISTRICT OF C COMMERCIAL ALLOWS FOR HIGHER DENSITY, HIGHER INTENSITY, EXCUSE ME, LAND USES BY RIGHT THAN WE WOULD FEEL COMFORTABLE RECOMMENDING APPROVAL OF.

AND WE'RE UNABLE TO SUPPORT THE ZONING CHANGE AS IT RELATES TO A WHOLESALE CHANGE FROM GENERAL RETAIL TO COMMERCIAL.

JUST BY WAY OF A P&C SUMMARY IN THE STAFF REPORT, YOU MAY HAVE NOTED THAT THE P&C WAS UNABLE TO REACH A RECOMMENDATION.

THERE WERE A SERIES OF MOTIONS THAT WERE SECONDED DURING THE COURSE OF THE MEETING.

THERE WAS NOT A SUBSEQUENT VOTE TALLY SUFFICIENT ENOUGH TO OBTAIN A APPROVAL OR DISAPPROVAL OF THE REQUEST.

UNABLE TO REACH AND PASS A MOTION. WE ARE PROVIDING THIS INFORMATION TO YOU WITHOUT AN OFFICIAL REPORT FROM THE PLANNING AND ZONING COMMISSION.

OVER THE COURSE OF THE DISCUSSION, SEVERAL COMMISSIONERS ASKED ABOUT THE POSSIBILITY OF ALLOWING THE SUP IN GENERAL RETAIL AS OPPOSED TO CHANGING THE BASE ZONING TO DISTRICT C COMMERCIAL AS THE CODE IS WRITTEN TODAY.

AND I WANT TO STRESS THAT AS THE CODE IS WRITTEN TODAY, STAFF DID NOT ALLOW THE APPLICANT TO PURSUE AN SUP WITHIN THE GENERAL RETAIL DISTRICT.

AS YOU KNOW, WE ARE DOING TEXT AMENDMENTS IN WHICH WE'RE CONSIDERING TATTOO PARLORS IN DISTRICTS OTHER THAN COMMERCIAL.

BUT AS IT'S WRITTEN TODAY, WE DON'T HAVE THAT OPTION TO.

WE DID NOT PROVIDE THAT OPTION TO THE TO THE APPLICANT.

THAT IS UP TO THE CITY COUNCIL'S DISCRETION, IF THAT'S SOMETHING YOU WANT TO DISCUSS AND VOTE ON.

WE DID HAVE A SPEAKER SPEAK IN OPPOSITION TO THE CHANGING OF THE BASE ZONING TO COMMERCIAL.

WHILE THERE WAS NOT VOCAL OPPOSITION TO THE SUP REQUEST, THERE WAS CONCERN ABOUT COMMERCIAL ZONING BEING PLACED ADJACENT TO THE RESIDENTIAL AREA AND OF THE APPLICANT, OF COURSE, ANSWERED QUESTIONS REGARDING HER BUSINESS ACTIVITY.

SHE IS PRESENT TONIGHT. IF THERE ARE QUESTIONS THAT THE COUNCIL WOULD LIKE TO ASK PRIOR TO THE PUBLIC HEARING, AGAIN, YOUR OPTIONS TONIGHT ARE RECOMMEND APPROVAL OR RECOMMEND DENIAL, AND I'LL ANSWER ANY QUESTIONS YOU HAVE BEFORE YOU.

ENTERTAIN ANY QUESTIONS FROM THE APPLICANT OR OPEN YOUR PUBLIC HEARING.

ANYBODY HAVE ANYTHING? WELL, I NEED TO MAKE SURE Y'ALL DON'T HAVE A QUESTION.

THEN I'LL CALL THE PUBLIC HEARING. I WANT TO OPEN UP THE PUBLIC HEARING AT 6:00.

WOULD LIKE TO SPEAK ON THIS OR HAS A QUESTION? MAYOR I DO HAVE A SPEAKER CARD OUR PROPERTY IS IN PROXIMITY TO THE PROPERTY THAT'S REQUESTING THE ZONING CHANGE.

I WOULD ASK THAT THE CITY COUNCIL ADHERE TO ITS STANDARD OF PRESERVING THE NATURE AND CHARACTER OF RESIDENTIAL NEIGHBORHOODS, AND DENY THE BASE ZONING CHANGE. I THINK STAFF'S SUGGESTION OR OPTION OF AMENDING YOUR ORDINANCE TO ALLOW A SPECIAL USE PERMIT IN GENERAL RETAIL WORKS MUCH MORE MUCH. WORKS MUCH BETTER THAN CHANGING THAT BASE ZONING.

[00:30:01]

IF YOU LOOK AT WHAT'S ALLOWED IN COMMERCIAL ZONING, IF YOU CHANGE IT, YOU OPEN PANDORA'S BOX.

I READ THE INFORMATION CORRECTLY. IT ALLOWS FOR LIKE THE MANUFACTURER OF TRAVEL TRAILERS, OUTSIDE STORAGE.

MUCH MORE INTENSE IMPACT. NEGATIVE IMPACT ON THE RESIDENTIAL NEIGHBORHOOD THAT CLOSELY ADJOINS IT.

MS. SMITH, WHEN SHE WAS TALKING TO PLANNING AND ZONING, TALKED ABOUT WHEELING HER SON IN A STROLLER FROM HER HOME UP AROUND THE QUIET SECTION OF ROARING SPRINGS, YOU KNOW, DOWN TO THE PROPERTY IN QUESTION.

MOUNTAIN VALLEY BOULEVARD, WHICH IS WHICH ADJOINS THAT PROPERTY, IS, I GUESS YOU COULD CALL IT WALKABLE.

THERE ARE NO SIDEWALKS. IT'S BAR DITCHES. THERE'S NO CURB AND GUTTER, NO SIDEWALKS.

BUT STILL, THERE ARE PLENTY OF FAMILIES THAT THE BABY IN A STROLLER, KIDS WITH LITTLE BICYCLES WITH TRAINING WHEELS, BICYCLES, WALKING, PEOPLE THAT EXERCISE, RUN, JOG, WALK THEIR DOGS, RIDE THEIR GOLF CARTS.

IT'S A RESIDENTIAL NEIGHBORHOOD, AND CHANGING THE BASE ZONING WOULD OPEN UP PANDORA'S BOX BECAUSE THEN THE NEXT PROPERTY OWNER COULD SAY, WELL, THIS IS ZONED COMMERCIAL. WHY CAN'T MINE ALSO BE ZONED COMMERCIAL? AND THEY'D HAVE A POINT. SO UNLESS YOU PRESERVE THE GENERAL RETAIL ZONING, IT'S GOING TO PUT THE ENTIRE NEIGHBORHOOD AT RISK.

THANK YOU. ANYONE ELSE? DO YOU HAVE A CARD, AMANDA? NO. THIS IS THE APPLICANT. OKAY. SHE'S THE APPLICANT.

IT WILL BE SOLO OPERATED. I WILL BE WORKING WITHIN A 400 SQUARE FOOT WORKSPACE.

I WILL BE WORKING DAYTIME WEEKDAY HOURS ONLY.

THE SIZE AND STRUCTURE OF THIS BUILDING IS INTENTIONALLY DESIGNED TO BE FOR A LOW IMPACT BUSINESS WITH MINIMAL TRAFFIC.

WHICH FITS WITHIN THE SETTING I'M REQUESTING.

UNDERSTANDING THAT ZONING CHANGES CAN RAISE CONCERNS ABOUT FUTURE DEVELOPMENT.

HOWEVER, APPROVING THIS REQUEST DOES NOT OPEN THE DOOR TO LARGE SCALE COMMERCIAL ACTIVITY.

IN FACT, UNDER CURRENT ZONING, A GENERAL RETAIL BUSINESS COULD ALREADY OCCUPY THE SPACE AND POTENTIALLY CREATE MORE TRAFFIC AND IMPACT THAN MY PROPOSED USE.

ADDITIONALLY, MORE INTRUSIVE, MORE INTENSIVE USES SUCH AS AUTO REPAIR, MANUFACTURING, OR SIMILAR OPERATIONS WOULD REQUIRE SPACE INFRASTRUCTURE AND SITE CONDITIONS OF THIS PROPERTY CANNOT SUPPORT WITH THE PHYSICAL LIMITATIONS OF THIS LOCATION.

NATURALLY, IT RESTRICTS IT TO A SMALL, LOW IMPACT BUSINESS.

IF THIS PROPERTY WERE TO EVER BE REDEVELOPED ON A LARGER SCALE, IT WOULD BE SUBJECT TO BUFFERING REQUIREMENTS, SCREENING, LANDSCAPING AND STRUCTURAL CHANGES TO PROTECT THE ADJACENT RESIDENTIAL AREA.

NONE OF THOSE CHANGES ARE A PART OF MY PLAN. MY PROPOSAL REQUIRES NO EXTERIOR MODIFICATIONS, NO ADDED STRUCTURES, NO AMPLIFIED NOISE, NO SIGNAGE FACING THE NEIGHBORHOOD.

IN FACT, THE PREVIOUS CBD BUSINESS AT THIS LOCATION GENERATED MORE TRAFFIC THAN I EVER WILL.

MY PROPOSAL. SORRY. BEYOND THAT, I WANT TO EMPHASIZE THAT I AM NOT AN OUTSIDE DEVELOPER.

I'M A LOCAL RESIDENT, A MOTHER, A BUSINESS OWNER, SOMEONE WHO IS DEEPLY INVESTED IN THIS COMMUNITY.

I BUILT MY CAREER OFF TRUST, PROFESSIONALISM, RESPECT FOR THE COMMUNITY, AND THAT'S WHAT I INTEND TO BRING TO THIS SPACE AS OF JOSHUA AND BURLESON CONTINUE TO GROW. I BELIEVE IT'S IMPORTANT TO SET A HIGH STANDARD FOR A SMALL BUSINESS ENTERING THIS AREA BEFORE A LOWER QUALITY OPERATION FILLS THE SPACE.

MY GOAL IS TO PROVIDE A CLEAN, PROFESSIONAL AND HIGHLY CONTROLLED ENVIRONMENT THAT REFLECTS POSITIVELY ON THE COMMUNITY.

THANK YOU FOR YOUR TIME AND CONSIDERATION. ANY QUESTIONS? THANK YOU MA'AM. IS THERE ANYBODY ELSE? THEN I'LL CLOSE THE PUBLIC HEARING AT 06:05. IS THERE ANY COMMENTS? SO I'VE GOT A FEW.

FIRST, I AGREE WITH STAFF THAT GOING TO COMMERCIAL IS GOING TO BE TOO INTENSE.

JUST AS A WHOLE, BECAUSE THAT WHOLE SIDE IS GR ON OUR SIDE.

AND THEN THE OTHER SIDE'S JOSHUA AND IT'S THEIR EQUIVALENT OF GENERAL RETAIL OVER THERE.

BUT HOWEVER, I AM FINE WITH THE TATTOO STUDIO.

AND SO I WOULD LIKE WHEN WE DO THE ZONING CODE UPDATE, MAYBE LOOK AT ADDING A SUP IN THE GR.

AND SO MY NEXT THOUGHT, AND THIS IS MORE FOR ALLEN.

MY THOUGHT ON THIS WOULD BE, ARE WE ABLE TO ALLOW A PD ZONING WITH A BASE ZONING OF GENERAL RETAIL AND THEN ALLOW THE TATTOO STUDIO IN ADDITION TO THAT? YES, YOU CAN. OKAY. UNDER OUR ZONING STRUCTURE, YOU CAN ALWAYS CONSIDER ANY ARGUABLY LESSER INCLUDED

[00:35:02]

ZONING DISTRICT WITHIN THE NOTICE. AND A PD FOR THIS LIMITED PURPOSE WOULD BE ACCEPTABLE.

TO BE HONEST WITH YOU, YOU COULD ALSO APPROVE AN SUP IN THE GENERAL RETAIL WITH AN INSTRUCTION TO THE STAFF TO BRING BACK AN AMENDMENT TO THE ZONING ORDINANCE TO PERMIT SUPS IN GENERAL RETAIL FOR TATTOO STUDIOS, BECAUSE THE COURT REVIEWING YOUR DECISION WOULD CLEARLY KNOW WHAT THE POLICY DECISION OF THE COUNCIL WAS, AND IT FALLS WITHIN THE AMBIT OF THE NOTICE THAT WAS PUBLISHED.

OKAY. JUST TRYING TO THINK WHAT WOULD BE THE CLEANEST SINCE WE'RE AMENDING THE ZONING CODE IN THE FUTURE, WE DON'T HAVE A SET DATE YET.

REQUESTED IN THE NOTICE, WHICH IT WOULD. OKAY, BECAUSE WE'VE BEEN DOING THAT ON THE ON THE INDUSTRIAL SIDE, TAKING OUT THE REAL HEAVY USES. SO I WOULD RECOMMEND GOING TO A PD WITH A BASE WITH, WITH A BASE OF GENERAL RETAIL AND THEN ADDING BASICALLY THE SUP FOR TATTOO AND THE REQUIREMENTS OF THE TATTOO SUP THAT YOU LISTED WITH THE HOURS AND ALL THAT STUFF.

AND THEN I'M GOOD WITH THAT. HOPEFULLY THE RESIDENTS WILL BE OKAY WITH THAT AS WELL.

ACCOMPLISHES THE SAME GOAL BUT ALLOWS THE TATTOO.

ANYBODY ELSE? YEAH. I DON'T HAVE ANY ISSUE WITH THIS AT ALL AS THE APPLICANT DESCRIBED IT.

AND I THINK ADAM'S PROPOSED SOLUTION TO GRANT A PD WITH AN EXCEPTION FOR TATTOOS.

THE ONLY THING I'D SAY IS THAT IF WE COULD, YOU KNOW, THERE'S TATTOO PARLORS AND THERE'S TATTOO PARLORS. I'VE.

THE LAST TIME WE HAD ONE COME HERE WAS MANY YEARS AGO, AND I WAS OPPOSED TO IT BECAUSE OF WHAT IT WAS AND WHERE IT WAS.

I HAVE NO OPPOSITION TO THIS AT ALL, THE WAY THE APPLICANT IS DESCRIBING THE OPERATION, BUT I WOULDN'T WANT TO GIVE A BLANKET APPROVAL TO AN OPERATION THAT WOULD GO WELL BEYOND THIS IN SOME FUTURE OCCUPANCY OF THE PREMISES.

SO, I MEAN, I CAN'T SEE HOW THIS USE COULD BE ANY MORE INTRUSIVE ON THE NEIGHBORHOOD THAN A BAR, A GUN SHOP, A CBD, POKER PLACE AND A, YOU KNOW.

AND A BEER AND WINE. SO, I MEAN, THIS IS NOTHING COMPARED TO THAT.

IT DESERVES A BETTER NEIGHBORHOOD. BUT WITH THAT SAID, I THINK I COULD EASILY SUPPORT THE PD IDEA SO.

ANYBODY ELSE? TATTOO PARLORS GROW RATHER FAST.

THEY HAVE A VERY GOOD INCOME, AND I'VE SEEN MANY OF THEM GET TO THE POINT WHERE THEY HAVE SO MUCH BUSINESS AND MAKING SO MUCH MONEY, THEY SELL TO A LARGER ORGANIZATION. SO BASED ON COMMENTS THAT IT'S A HOME GROWN BUSINESS IS WHAT I SUPPORT 100%.

BUT KNOWING THAT IT COULD EVENTUALLY SELL OUT AND MOVE ON TO A LARGER BUSINESS OF SOME OTHER KIND.

BUT I'M NEVER OPPOSED TO A LOCAL CITIZEN TRYING TO MAKE A LIVING AND OPEN A BUSINESS.

SO I AGREE WITH WHAT ADAM SAID. I THINK ONCE ADAM PUT IT INTO YOU PUT THOSE BULLET POINTS IN THERE, I THINK IT I THINK THAT WOULD BE BETTER. I THINK WE COULD MOVE FORWARD WITH IT IN THAT DIRECTION.

I'M FOR IT. I DIDN'T LIKE THE THOUGHT THAT IT WOULD BE GOING IN TOWARDS THE NEIGHBORHOOD.

BUT IF WE CAN WRITE IT WHERE WE'RE NOT JUST SAYING ANY ANYBODY CAN GO IN, THAT WOULD BE FANTASTIC.

AND GOING WITH WHAT LARRY WAS SAYING, I APPRECIATE THE FACT THAT YOU ARE A CITIZEN.

YOU ARE YOU KNOW, YOU KNOW THAT NEIGHBORHOOD AS WELL.

WE HONESTLY, WE DON'T LIVE TOO FAR FROM EACH OTHER.

SO YOU KNOW, KEEP THAT HOMETOWN FEEL. THAT'S WHAT I WANT TO SAY.

ANYBODY ELSE? WOULD YOU LIKE TO MAKE A MOTION? I MOVED TO CHANGE THE ZONING OF THIS REQUEST TO PD WITH A BASE ZONING OF GENERAL RETAIL, WITH THE ADDITION OF A TATTOO STUDIO THAT FOLLOWS THE SAME REQUIREMENTS AS THE SUP OF A TATTOO STUDIO IN OTHER DISTRICTS.

YOU GOT WHAT YOU NEED, TONY? I DO, THANK YOU.

IS THERE A SECOND? OH, WE GOT THAT. I GOT A MOTION BY ADAM, A SECOND BY LARRY.

PLEASE VOTE.

PASSES UNANIMOUS. SORRY I WAS TRYING TO KEEP YOU IN SUSPENSE.

[LAUGHTER]. I'D LIKE TO WISH THE APPLICANT GOOD LUCK IN HER BUSINESS. I COULD SEE SHE WAS EXCITED.

SO GOOD LUCK TO YOU. [LAUGHTER]. THANK YOU, MAYOR AND COUNCIL.

[Items 7.A & 7.B]

THAT BRINGS US TO SECTION 7, GENERAL. AND I WILL CALL FORWARD 7.A AND 7.B AS ONE PRESENTATION.

[00:40:05]

AND THEN WE'LL HAVE TWO MOTIONS ON THESE ITEMS. SO 7.A IS TO CONSIDER AND TAKE POSSIBLE ACTION ON AN ORDINANCE AMENDING THE FISCAL YEAR 2026 2030 CAPITAL IMPROVEMENT PROGRAM CIP BEFORE THE CITY COUNCIL ON FIRST AND FINAL READING, AND 7.B IS TO CONSIDER AND TAKE POSSIBLE ACTION ON AN AMENDMENT TO A GUARANTEED MAX PRICE GMP. CONTRACT CSO#5871-08-2025. WITH BYRNE CONSTRUCTION SERVICES FOR THE POLICE HEADQUARTERS EXPANSION REMODEL IN THE AMOUNT OF $1,490,166.

THIS IS FA2301. THE STAFF PRESENTER THIS EVENING IS ERIK OSCARSSON, DEPUTY CITY MANAGER.

MR. OSCARSSON, YOU'RE UP. THANK YOU, MS. CAMPOS.

GOOD EVENING, MAYOR AND COUNCIL, BEFORE YOU TONIGHT ARE TWO ACTION ITEMS. WE WILL GO THROUGH SOME UPDATES TO THE POLICE STATION PROJECT, GIVE YOU SOME UPDATES ON WHERE WE'RE AT, GIVE YOU SOME IMAGES OF THE CONSTRUCTION, TALK THROUGH SOME CHANGE ORDERS, AND THEN REQUEST A CHANGE TO THE CAPITAL PLAN AS WELL AS AN AMENDMENT TO THE CONTRACT.

SO A LITTLE BIT OF BACKGROUND. BACK IN MAY OF 2022, THE VOTERS APPROVED A GO BOND ELECTION, WHICH INCLUDED PROP B FOR PUBLIC SAFETY IMPROVEMENTS.

IN THAT, PROP B WAS OUR PUBLIC OUR POLICE DEPARTMENT HEADQUARTERS EXPANSION.

IN JANUARY 23RD, CITY COUNCIL APPROVED THE SELECTION OF BRINKLEY SARGEANT AS OUR ARCHITECT FOR THE DESIGN OF THE POLICE STATION.

IN JUNE OF THAT YEAR, STAFF COMPLETED AN EVALUATION FOR CMAR.

WE COMPLETED INTERVIEWS AND WE SELECTED BYRNE CONSTRUCTION JUNE 23RD TO MAY 24TH.

BRINKLEY SARGEANT COMPLETED COMPREHENSIVE REVIEWS OF OUR PREVIOUS STUDIES AS WELL AS COMPLETING A SCHEMATIC DESIGN.

MAY 24TH TO OCTOBER OF 24, BRINKLEY SARGEANT COMPLETED THE DESIGN DEVELOPMENT PHASE AND WE STARTED GETTING ESTIMATES FOR CONSTRUCTION COSTS.

OCTOBER 24TH TO JULY 25TH BRINKLEY SARGEANT COMPLETED THE CONSTRUCTION DOCUMENTS AND THEN FOLLOWING THAT IN AUGUST OF 25, AS WELL AS OCTOBER OF 25, COUNCIL APPROVED TWO GMP PACKAGES GMP 1 AND 2, FOR A TOTAL GMP COST OF $39.7 MILLION AND AMENDED THE TOTAL BUDGET FOR THE PROJECT TO OVER $46 MILLION.

IN THAT CHANGE, COUNCIL APPROVED AN INCREASE TO COVER THE ADULTS.

SO THAT WAS SOME COVERED AREA OVER THE WORKOUT SPACE FOR THE POLICE OFFICERS.

WE INCREASED DESIGN SERVICE COSTS, TESTING SERVICES.

COUNCIL APPROVED A CONTRACT FOR AN OWNER'S REPRESENTATIVE AS WELL AS COST FOR PERMIT FEES.

WHEN WE DID THAT PRESENTATION IN OCTOBER OF 25, THAT INCLUDED INFORMATION REGARDING THE NECESSITY TO COME BACK TO COUNCIL FOR FUTURE FUNDING. SO THAT WAS ITS ALLOCATION FOR FURNITURE, EXERCISE EQUIPMENT AND DISCUSS THE EXISTING ROOF AND RTU REPLACEMENT ON THE EXISTING POLICE STATION. SO HERE ARE THE LATEST RENDERINGS WE HAVE.

SO THIS IS THE FRONT OF THE BUILDING. AS YOU COME OFF OF 174, YOU'LL PASS THE OLD EXISTING BUILDING.

AND THIS WILL BE THE NEW FACE OF THE POLICE STATION AS YOU PULL IN.

THIS IS ANOTHER ANGLE OF THAT FRONT. IT INCLUDES A MEMORIAL GARDEN KIND OF AREA.

WE'LL HAVE A MEMORIAL WALL, A MEETING PLACE IN FRONT.

IF WE NEED TO HAVE ANY MEETINGS OR ANY PRESS CONFERENCES, WE CAN DO THAT OUT FRONT.

THIS WILL BE THE NEW ENTRANCE INTO THE BUILDING. VERY CLEAN AND SLEEK LOOKING AS YOU ENTER THE NEW POLICE STATION.

THIS WILL BE ONE OF THE NEW TRAINING ROOMS, SO THIS IS ONE LARGE ROOM WHERE IT CAN BE SUBDIVIDED INTO TWO ROOMS. THIS CAN BE. THIS CAN HOLD TRAININGS. CHIEF CORDELL AND HIS TEAM ARE LOOKING TO PROVIDE REGIONAL TRAINING IN THESE SPACES.

SO BRING OTHERS IN. AND SO THIS IS A GOOD TRAINING SPACE FOR OUR OFFICERS.

AND THIS IS AN IMAGE OF OUR NEW PUBLIC SAFETY DISPATCH AREA.

AND SO WE HAVE 10 CONSOLES, BUT A VERY CLEAN LOOKING AREA FOR DISPATCHERS TO WORK OUT OF.

SO HERE ARE SOME UPDATED. THESE ARE CONSTRUCTION IMAGES.

THESE ARE A FEW WEEKS OLD JUST FROM POSTING THE AGENDA.

WE'VE GOTTEN SOME MORE WORK DONE SINCE THEN. ON THIS IMAGE, YOU CAN SEE WE HAVE PARKING OVER HERE.

THIS WILL BE FOR THE TRAINING AREA. THERE'LL BE A FENCE THAT DIVIDES THIS.

THIS WILL BE A SECURE PARKING LOT FOR THE BACK OF OUR MUNICIPAL COURT. THIS AREA BACK HERE WILL ALL BE PROTECTED PARKING FOR OUR OFFICERS.

SO THIS WILL BE ALL SECURE BACK HERE. SO THEY'LL BE ABLE TO PARK THEIR PERSONAL VEHICLES AND ACCESS THE NEW BUILDING. AS YOU CAN SEE HERE, THIS IS THE FOOTPRINT OF THE NEW BUILDING. AND THERE ARE TWO ASSET BUILDINGS, AGAIN, ANOTHER IMAGE OF THAT SAME FOOTPRINT.

SO AGAIN, THE NEW BUILDING COMING TOGETHER WELL.

THIS AREA HERE IS HEAVILY REINFORCED. THIS IS OUR STORM SHELTER AREA.

THERE'S A BIGGER PIT HERE. THIS WILL BE WHERE OUR ELEVATOR IS AT. AND THEN BACK HERE IS THE SALLY PORT THAT WAS INCLUDED IN CONSTRUCTION OF THIS NEW BUILDING.

[00:45:06]

AND THEN SOME ADDITIONAL IMAGES. AND FROM THIS ANGLE, YOU CAN GET A BETTER IDEA OF WHERE THAT TWO ASSET BUILDINGS WILL BE.

SO THIS WILL BE BUILDING AC, THIS WILL BE THE SWAT BUILDING.

SO THIS WILL BE ABLE TO PARK THE POLICE OFFICERS SWAT EQUIPMENT AS WELL AS DO SWAT TRAINING.

AND THEN THIS IS BUILDING D, WHICH IS ANOTHER ASSET BUILDING.

THIS END WILL HAVE A WORKOUT AREA FOR THE OFFICERS WILL INCLUDE AN AREA TO BRING IN A VEHICLE TO DO FOR EVIDENCE IF THEY NEED TO PROCESS A VEHICLE FOR EVIDENCE, AS WELL AS A PLACE FOR SONIC AS WELL AS AN AREA TO MAINTAIN THE DRONES.

SO WITH REGARDS TO FUNDING, SO CURRENT PROJECT ALLOCATIONS EQUAL ABOUT $46.2 MILLION AND ARE SUBDIVIDED INTO PROFIT SERVICES, CONSTRUCTION, MATERIAL TESTING AND SURVEY AND PLANNING.

WE DO HAVE $46.2 IN AVAILABLE FUNDING. WE SEE WE'VE SPREAD IT OVER THE SIX YEARS.

THE PROJECT HAS BEEN ONGOING FOR QUITE SOME TIME.

WE SPACE OUT THE FUNDING SO WE ONLY ISSUE DEBT AS WE NEED IT.

AND SO WE WILL BE ISSUING DEBT LATER THIS YEAR AS WELL AS ISSUING DEBT IN 27.

BACK IN OCTOBER WHEN YOU INCREASE THE FUNDING THAT WAS REALLOCATION OF PREVIOUSLY ISSUED DEBT.

SO IF YOU SEE STARS NEXT TO THE YEARS OF 23, 24 AND 25, WHEN WE SHUFFLED THOSE PROJECTS AROUND TO ADD THE MONEY IN THAT $993,000, THOSE WERE FROM PRIOR YEAR ALLOCATIONS. AND SO WE WANTED TO IDENTIFY THEM SPECIFICALLY WHAT YEARS WE MOVED THEM TO OR FROM SO ONE OF THE THINGS WE WANT TO TALK ABOUT THIS EVENING IS THE UNFUNDED ITEM.

SO BACK IN OCTOBER OF 25 STAFF PRESENTED THIS ITEM AND DISCUSSED THAT WE WOULD HAVE TO COME BACK FOR FUTURE ALLOCATIONS WITH REGARDS TO FURNITURE AND EXERCISE EQUIPMENT. SO CURRENTLY THE BUDGET IS ABOUT $993,000 FOR FURNITURE AND HALF A MILLION DOLLARS FOR EXERCISE EQUIPMENT.

WE DISCUSSED NEEDING FUNDING FOR IT INFRASTRUCTURE RELOCATION.

SO ALL OF THE MAIN INFRASTRUCTURE FOR IT IS BEING RELOCATED FROM THE EXISTING PD WILL BE RELOCATED INTO THE NEW BUILDING.

AND SO HIRING PROFESSIONALS TO DO SO, SO THAT EQUIPMENT IS NOT DAMAGED IS IMPORTANT.

AND THEN WE DISCUSSED THE ROOF AND THE HVAC REPLACEMENT.

AND WE DISCUSSED ADDING A NEW ROOF AND SWAPPING OUT ALL THE HVAC TO A TUNE OF ABOUT $754,000, AS WELL AS CLEANING THE DUCTWORK POST RENOVATION FOR ABOUT $127.

SO THAT EQUALED ABOUT $2.4 MILLION. AND THAT WAS WHAT WE WERE GOING TO COME BACK TO COUNCIL FOR.

WE DO HAVE STARS NEXT TO THE ROOF AND THE HVAC.

WE ARE STILL WORKING THROUGH WHAT THAT COULD LOOK LIKE.

SO JUST LAST WEEK, WE HAD PEOPLE CUTTING HOLES IN CEILINGS, LOOKING AT BEAMS, TRYING TO START IDENTIFYING WHAT IT WOULD TAKE TO ACTUALLY SWAP OUT THOSE HVAC. AS WE PREVIOUSLY MENTIONED, WITH BETTER EFFICIENCY AND REQUIREMENTS ON HVAC UNITS, THE WEIGHT OF THE HVAC UNITS INCREASE. AND SO WHEN YOU DO LIKE FOR LIKE TRANSITIONS, YOU INCREASE THE WEIGHT ON THE ROOF.

AND SO WHAT WE'RE DOING NOW IS WORKING WITH OUR STRUCTURAL TEAM TO IDENTIFY, CAN THE ROOF SUPPORT 13,000 EXTRA POUNDS? AND SO THOSE ARE THE THINGS THAT WE'RE LOOKING AT CURRENTLY. SO WE DON'T KNOW WHAT THAT NUMBER IS GOING TO BE. WE'RE HOPING IN THE NEXT FEW MONTHS AND THE NEXT STEPS, I'LL TALK THROUGH WHAT OUR TIMEFRAME IS. BUT WE'VE GATHERED SOME DATA, AND NOW OUR STRUCTURAL ENGINEERS HAVE TO GO BACK AND RUN SOME MODELS AND DETERMINE WHETHER OR NOT THEY CAN HOLD THEM. AND IF NOT, WHAT IMPROVEMENTS NEED TO BE MADE TO BE ABLE TO SUPPORT THAT.

WE WILL BE LOOKING AT ALL OPTIONS POSSIBLE TO MAKE SURE THAT THE BUILDING IS COOLED AND HEATED AS NEEDED, BUT MAKE SURE WE SPEND THE MONEY WISELY TO MAKE THE IMPROVEMENTS.

AS WITH ALL PROJECTS, THINGS HAPPEN. WE HAVE CHANGE ORDERS WHEN WE HAVE A $40 MILLION PROJECT LIKE THIS, WE TYPICALLY WOULD HAVE HAD ABOUT A $2 MILLION OWNER CONTINGENCY FOR US TO DO CHANGE ORDERS WHEN THEY COME UP.

IN THE CASE OF THIS PROJECT, WE DIDN'T HAVE THE FUNDING AVAILABLE AT THE TIME, SO STAFF DID NOT RECOMMEND IT.

BUT SINCE THEN WE'VE HAD SOME SMALL CHANGE ORDERS, BUT NOW WE'VE HAD A FEW EXTRA A FEW LARGER ONES THAT NEED COUNCIL APPROVAL.

AND SO I'LL WALK THROUGH THAT AND THEN RECOMMENDATIONS FOR AN OWNER CONTINGENCY.

SO OUR FIRST CHANGE ORDER IS ABOUT $109,000. AS YOU KNOW, WE TALKED ABOUT DRONES, THE LOCATION OF THE DRONES OR WHERE THEY'D BE LOCATED WASN'T DECIDED AND IDENTIFIED PRIOR TO US TAKING THIS TO BID.

WE'VE NOW IDENTIFIED IT, IDENTIFIED THE WEIGHT OF THEM AND THE LOCATION.

AND SO WE'VE HAD TO DO SOME ROOF AMENDMENTS TO THE TO THE NEW BUILDING TO BE ABLE TO SUPPORT THE DRONES.

WE'VE ADDED SOME ADDITIONAL SECURITY UPGRADES IN THE LOBBY. AND THEN BASED ON SOME RECOMMENDED CHANGES TO OUR DISPATCH AREA, WE'VE HAD TO CHANGE WHERE THE EQUIPMENT WOULD BE LOCATED.

HOW WE MOUNTED IT IMPACTS SOME OF THE DOORS. AND SO SOME CHANGES TO THE DOORS AND THE FRAMES.

CHANGE ORDER NUMBER 2 IS TIED TO SECURITY CAMERAS ACCESS CONTROL AND NETWORKING CABLE.

CHANGE ORDER NUMBER 2, WE HAD ONE POINT OVER $1.4 MILLION IN ALLOWANCES FOR THIS LINE ITEM WITHIN THE BUDGET.

[00:50:03]

DUE TO TECHNOLOGY COSTS GOING UP, IDENTIFYING WHERE WE ACTUALLY NEED SECURITY WE WERE ABLE TO GET FORMAL BIDS FOR THIS, AND THOSE NUMBERS CAME IN ABOUT $260,000 ABOVE THAT 1.48 NUMBER.

AND WE ALSO IDENTIFIED THE NEED TO CHANGE OUT SOME DOOR FRAME AND HARDWARE AREAS THAT WE HAD.

WE NEEDED TO ADD NETWORK ADD CARD ACCESS THAT REQUIRES US TO CHANGE OUT THE DOOR FRAME.

SO RATHER THAN SOLID DOOR FRAMES, WE NEED DOORS WITH CHASES.

COST CHANGE, COSTS GO UP. CHANGE ORDER NUMBER 3 HAS TO DO WITH SOME ADDITIONAL SWAT PANELS OR CHANGING OUT THE SWAT PANELS TO ONES WILL THAT LAST LONGER.

SOMETHING THAT WILL BE EFFICIENT FOR THE OFFICERS TO WORK WITH. WE'VE HAD TO MAKE SOME STORMWATER AND WATER PIPING CHANGES IN THE, PARDON ME. IN THE GROUND BASED ON LOCATIONS OF SOME EQUIPMENT.

AND THEN AS I MENTIONED, THERE'S ABOUT A $10,000 CHANGE ORDER FOR INVESTIGATING THE ROOF.

SO CUTTING HOLES IN THE EXISTING BUILDING TO LOOK AT THE BEAMS SO WE CAN IDENTIFY WHAT IMPROVEMENTS NEED TO BE MADE FOR HVAC.

CHANGE ORDER NUMBER 4 HAS TO DO WITH CASINGS.

CASINGS ARE INSTALLED WITH THE PIERS. IF THE PIERS START TO COLLAPSE WHEN WE DRILL THEM.

THIS IS USUALLY TIED TO WATER INFILTRATION. IF WE HAVE A LOT OF GROUNDWATER.

WHEN WE DESIGNED AND BUILT THIS PROJECT, WE ESTIMATED THAT ABOUT 25% OF THE PIERS WOULD NEED TO BE CASED, AND SO WE PUT A $60,000 ALLOWANCE IN. UNFORTUNATELY, WE FOUND WE CAME ACROSS MORE GROUNDWATER THAN ANTICIPATED, AND SO WE WENT OVER THAT ALLOWANCE FOR A TOTAL COST OF $88,000.

AND SO THERE'S A $28,000 TRUE UP. CHANGE ORDER NUMBER 5 HAS TO DO WITH AV UPDATES.

WHEN IT WAS ORIGINALLY DESIGNED ALL OF THE AV PACKAGES WERE WIRED TO GO BACK TO ONE CENTRAL LOCATION.

IN TALKING WITH PD AS WELL AS IT, THAT EQUIPMENT IS MANAGED BY A THIRD PARTY, AND SO HAVING THEM GO INTO A SECURE AREA BEHIND CLOSED DOORS DIDN'T MAKE SENSE. AND SO MOVING THAT INFRASTRUCTURE TO ACTUALLY THE INDIVIDUAL ROOMS WHERE THE TECHNOLOGY IS NEEDED IS THE BEST WAY TO GO.

AND SO THERE WAS A CHARGE FOR THAT. SO THOSE ARE THE TOTAL CHANGE ORDERS WE HAVE PENDING.

THE LAST CHANGE ORDER WE'RE RECOMMENDING IS TO INCLUDE AN OWNER CONTINGENCY.

SO AS I MENTIONED PREVIOUSLY, WE WOULD HAVE ESTIMATED ABOUT A $2 MILLION OWNER CONTINGENCY OR ABOUT 5% OF THE TOTAL CONSTRUCTION.

WE'VE GOTTEN THROUGH A GOOD PART OF THE PROJECT TO DATE.

WHEN I SAY A GOOD PART, I'M TALKING ABOUT THE UNKNOWN UNDERGROUND WITH ALL THAT FUN STUFF IS GOING TO BE. AND IN TALKING WITH BRINKLEY SARGEANT, OUR ARCHITECT BYRNE CONSTRUCTION, [INAUDIBLE] MANAGEMENT GROUP, AND THE ENTIRE TEAM, WE FEEL THAT AN $800,000 CONTINGENCY SHOULD BE ABLE TO GET US THROUGH THE ENTIRE PROJECT WITHOUT HAVING TO COME BACK, BECAUSE WE'RE AT THE POINT WHERE WE'VE CHANGED THE ORDER OF THIS CONTRACT. A $5 CHANGE ORDER MEANS I'M COMING BACK TO COUNCIL. AND SO WE NEED TO BE ABLE TO HAVE SOME ABILITY TO MAKE CHANGES AS WE GO.

THE HOPE WOULD BE THAT WE WOULD LIMIT THE AMOUNT THAT WE USE OF THIS, AND ANY OTHER SAVINGS THAT WE WOULD HAVE THAT WOULD PROBABLY GO TOWARDS THAT ROOF CONVERSATION. BUT HAVING THAT IS IMPORTANT FOR US TO CONTINUE KEEPING THE PROJECT MOVING.

SO WITH THOSE TWO ALLOCATIONS, THE UNFUNDED AS WELL AS THE CHANGE ORDERS, THE TOTAL RECOMMENDED ALLOCATION TO BE ADDED TO THIS PROJECT IS $3.9 MILLION.

SO WITH REGARDS TO FUNDING A COUPLE THINGS TO GO OVER.

PREVIOUSLY WHEN WE DISCUSSED THIS PROJECT WITH YOU, WE TALKED ABOUT OVER $300,000 IN ROYALTY FUNDS THAT WE HAVE AND THAT WE ACCRUE AND EARN INTEREST ON OVER A PERIOD OF TIME. THAT TOTAL IS NOW EQUAL TO $427,000 AND IS ELIGIBLE TO BE USED FOR THIS PROJECT.

WE ALSO TALKED IN THE PAST ABOUT DOING ACCOUNT RECONCILIATION, LOOKING AT PROJECT RECONCILIATION AS WELL AS INTEREST INCOME TO FUND THESE CHANGES.

THE FINANCE TEAM HAS GONE AND COMPLETED THAT WITH WORKING WITH THE CIP TEAM.

AND WE HAVE IDENTIFIED OVER $3.5 MILLION IN INTEREST INCOME AS WELL AS PROJECT RECONCILIATION TO BE ABLE TO BE REALLOCATED TO THIS PROJECT.

SOME OF THOSE FUNDS WERE TIED TO A STREET GO BOND ISSUANCE.

AND SO WHEN WE GO TALK ABOUT THE CAPITAL CHANGE, YOU'LL SEE A $2 MILLION GOING INTO HULEN AND FREEING UP $2 MILLION IN COS THAT CAN BE REALLOCATED TO THE PD PROJECT. SO ALTOGETHER, THE $3.9 MILLION THAT WE NEED TO BE ABLE TO DO THIS SECTION OF THE PROJECT HAS BEEN IDENTIFIED. IT'S AVAILABLE. IT DOES NOT REQUIRE ANY FUTURE DEBT ISSUANCE OR CURRENT DEBT ISSUANCE, AND IT WILL NOT IMPACT ANY OTHER PROJECTS OR CURRENT PROJECTS THAT ARE ACTIVELY BEING WORKED ON.

SO WITH THAT, WE REQUIRE A CIP AMENDMENT TO ALLOCATE THE FUNDS.

AND SO HERE'S JUST A QUICK CHANGE SUMMARY. AGAIN MOVING THE FUNDING INTO THE POLICE HEADQUARTERS EXPANSION USING ROYALTY FUNDS AS WELL AS THE OTHER ALLOCATIONS. AGAIN, I MENTIONED THAT WE'RE MOVING MONEY INTO THE GO BOND FOR HULEN AND TAKING OUT THE COS.

THERE'S NO NET CHANGE TO HULEN. IT'S SIMPLY A FUNDING SOURCE.

[00:55:05]

AND THE LAST ONE NOT TIED TO WHAT I WAS JUST TALKING ABOUT.

BUT WE WANTED TO CATCH IT AND RANDY ASKED ME TO ADD IT.

WE'VE DONE A PRETTY GOOD JOB OF MAKING SURE EVERYTHING'S IDENTIFIED WITHIN OUR CAPITAL PLAN WITH THE VILLAGE CREEK PARKWAY EXPANSION PROJECT.

WE HAD NOT PREVIOUSLY IDENTIFIED THE REIMBURSEMENT FROM TARRANT FROM TARRANT COUNTY IN THERE.

SO WE'RE INCREASING THE PROJECT BY $3 MILLION, BUT THAT'S SIMPLY TO IDENTIFY THE REIMBURSEMENT.

SO AT A FUTURE DATE, WHEN THE CAPITAL TEAM COMES FORWARD AND ISSUES GETS THAT PROJECT.

IT'S SHOWN AS AN ALLOCATION, BUT AGAIN, THAT'S A REIMBURSEMENT BACK.

SO WE'LL SPEND THE MONEY AND GET IT REIMBURSED BACK. HERE'S THE RED LINE GREEN.

GREEN VERSION OF THAT CHANGE. AGAIN, SWITCHING PD AND HULEN FUNDING AROUND.

BUT TO GET THAT $3.9 MILLION ALLOCATED, AND THEN THE CHANGE TO THE VILLAGE CREEK PARKWAY PROJECT.

AND HERE'S A SUMMARY OF WHAT THE NEW CIP AMENDMENT IS.

SO NEXT STEPS FOR THIS EVENING. THERE'S TWO ITEMS TO BE CONSIDERED.

ONE IS THE CIP AMENDMENT, WHICH ALLOCATES THE FUNDING FOR THE PROJECT.

AND THE OTHER ITEM IS THE AMENDMENT TO THE GMP WITH BYRNE CONSTRUCTION TO FULLY FUND THOSE CHANGE ORDERS, AS WELL AS CREATE A CONTINGENCY. THIS SUMMER, WE'LL BE COMING BACK FOR A FURNITURE PURCHASE.

SO JUST A FEW WEEKS AGO, CHIEF AND HIS TEAM GOT TO GO PICK OUT FURNITURE AND HOPEFULLY THEY STAYED WITHIN BUDGET.

BUT THEY GOT TO SAY, GO PICK OUT FURNITURE. AND SO WHAT WE'LL DO IS WE'LL GET A QUOTE BACK FOR THOSE, AND WE'LL BRING THAT BACK TO COUNCIL FOR CONSIDERATION.

THERE IS A PRETTY GOOD LEAD TIME ON THOSE. TYPICALLY AND WE'LL BRING IT FORWARD IN THE SUMMER KNOWING THAT IT'LL BE INSTALLED SOMETIME EARLY LATE WINTER, EARLY SPRING OF 27. THEN THIS FALL, WE'LL COME BACK WITH THE ROOF ANALYSIS AGAIN.

WE JUST GOT DONE DOING THE INVESTIGATION AND GATHERING DATA.

SO THE STRUCTURAL ENGINEER WILL NOW TAKE THAT INFORMATION BACK.

AND SO HOPEFULLY THIS FALL WE'LL HAVE A COMPLETE ANALYSIS.

WE'LL HAVE UPDATED COSTS, AND WE'LL COME BACK TO COUNCIL TO DISCUSS ALL THE DIFFERENT OPTIONS OF WHAT WE NEED TO DO TO BE ABLE TO GET THE ROOF AND THE HVAC REPLACED ON THE EXISTING BUILDING, AND THEN NOT UNTIL SPRING OF 27, WILL WE COME BACK FOR THE ACTUAL PURCHASE OF THE EXERCISE EQUIPMENT.

THE REASON IT'S DELAYED SO MUCH IS WE WILL BE TRANSITIONING THE PEOPLE THAT WORK IN THE CURRENT BUILDING, ALL INTO THE NEW TO THE NEW BUILDING. AND SO CID WILL BE RELOCATED AND PATROL WILL ACTUALLY BE RELOCATING INTO THE EXERCISE AREA.

SO WE WON'T NEED THE EQUIPMENT UNTIL THE EXISTING BUILDING GETS RENOVATED AND WE PULL THEM BACK, AND THEN WE'LL BE ABLE TO INSTALL THE EQUIPMENT. SO THAT'S LATER ON IN THE PROJECT. WITH THAT, I'D BE HAPPY TO ANSWER ANY QUESTIONS. ANYONE? OKAY. IS THERE A MOTION ON 7.A? MOVE TO APPROVE CIP. GOT A MOTION BY ADAM, A SECOND BY LARRY.

PLEASE VOTE. PASSES UNANIMOUS. IS THERE A MOTION ON 7.B? MAKE A MOTION TO APPROVE 7.B.

I GOT A MOTION BY LARRY AND A SECOND BY ALEXA.

PLEASE VOTE. PASSES UNANIMOUSLY. THANK YOU ERIC.

THANK YOU MAYOR AND COUNCIL. THANK YOU MAYOR AND COUNCIL.

[7.C. Consider and take possible action on a three year agreement with Sports Facilities Management for the management and operation of concessions at Bartlett Soccer Complex. (Staff Contact: Jen Basham, Director of Parks and Recreation)]

THAT BRINGS US TO 7.C. CONSIDER AND TAKE POSSIBLE ACTION ON A THREE-YEAR AGREEMENT WITH SPORTS FACILITIES MANAGEMENT FOR THE MANAGEMENT AND OPERATIONS OF CONCESSIONS AT BARTLETT SOCCER COMPLEX. THE STAFF PRESENTED THIS EVENING IS JEN BASHAM, DIRECTOR OF PARKS AND RECREATION.

JEN. GOOD EVENING, MAYOR AND COUNCIL. SO WE'LL START WITH TALKING A LITTLE BIT ABOUT THE EXISTING MANAGEMENT AGREEMENT, WHICH IS THAT BISA OUR SOCCER ASSOCIATION HAS AN AGREEMENT THAT RUNS THROUGH MAY OF 2026.

AS THAT AGREEMENT ENDS, WE ARE LOOKING TO TRANSITION THE MANAGEMENT OF THE COMPLEX BACK OVER TO THE CITY.

AND PART OF THAT TRANSITION INCLUDES THE CONCESSION STAND.

SO THIS TRANSITION PROVIDES THE OPPORTUNITY TO ALIGN WITH OPERATIONS AS WELL AS HOW WE'RE MANAGING THE COMPLEX HOLISTICALLY.

THIS PARTNERSHIP INCLUDES PROCUREMENT AND SALE OF FOOD AND NONALCOHOLIC BEVERAGES, EVENT BASED CONCESSION OPERATIONS, MANAGEMENT OF THE CONCESSION STANDS AT THE SPORTS COMPLEX.

AND THEN IT ALSO SERVES OUR OUTDOOR POOL DURING THE SUMMER MONTHS.

WE WILL BE UTILIZING OUR EXISTING OPERATIONS, SO WE'RE GOING TO LEVERAGE OUR SPORTS FACILITIES MANAGEMENT AGREEMENT AT CHISENHALL AND BE ABLE TO UTILIZE THEIR EXISTING MANAGEMENT TEAM TO HAVE OVERSIGHT OF BOTH, AS WELL AS PROVIDE PART TIME AND SEASONAL OPPORTUNITIES FOR THEIR EXISTING STAFF,

[01:00:08]

AS WELL AS A FEW OTHER ONES, AND WILL ALSO BE ABLE TO UTILIZE THEIR EXISTING PURCHASING POS SYSTEMS AND INVENTORY MANAGEMENT.

SO THIS CREATES SOME CONSISTENCY ACROSS BOTH SPORTS COMPLEXES.

THE TERMS OF THE AGREEMENT, THEY'LL START TOMORROW THROUGH MAY 5TH OF 2029.

IT DOES PROVIDE THEM EXCLUSIVE CONCESSION SERVICES FOR THE FACILITY, AND THEY WILL BE RESPONSIBLE FOR STAFFING, TRAINING, INVENTORY MANAGEMENT, ACCOUNTING AND SALES REPORTING, AS WELL AS ACTUALLY SERVING THE COMMUNITY THROUGH THE CONCESSION STANDS. THE REVENUE MODEL THAT IS UTILIZED WITHIN THE AGREEMENT IS THAT THE CITY WOULD RECEIVE 50% FROM CONCESSION OPERATIONS, AND THAT WOULD BE REVENUE DIRECTLY TIED TO TOURNAMENT ACTIVITY, LEAGUE PLAY, COMMUNITY EVENTS, AND THAT OUTDOOR POOL SEASON. AND THEY MANAGE EVERYTHING FOR THE DAY TO DAY OPERATIONS AS WELL AS THE STAFFING FOR THIS FACILITY.

THE IMPROVEMENTS THAT THEY ARE PROPOSING, AND THIS DOES ALSO INCLUDE THE INTEGRATION OF THEIR POINT OF SALE SYSTEM AND ALL OF THEIR STARTUP.

IS A LITTLE OVER $90,000, AS WELL AS EQUIPMENT UPGRADES AND REMODELING OF THE CONCESSION STANDS.

QUESTIONS? ANYBODY? IS THERE A MOTION? MOVE TO APPROVE

[7.D. Consider and take possible action on a resolution adopting a sports facility use policy. (Staff Contact: Jen Basham, Director of Parks and Recreation)]

THANK YOU, MAYOR AND COUNCIL. THAT BRINGS US TO 7.D.

CONSIDER AND TAKE POSSIBLE ACTION ON A RESOLUTION ADOPTING A SPORTS FACILITY USE POLICY.

THIS IS PRESENTED THIS EVENING BY JEN BASHAM, DIRECTOR OF PARKS AND RECREATION.

JEN. OKAY, SO THE SECOND PART TO THIS CONVERSATION IS THAT AS PART OF THIS COMPLEX TRANSITION, WE REALLY ZOOMED OUT AND LOOKED AT BOTH OF OUR CURRENT YOUTH ASSOCIATION AGREEMENTS AND SAID, THIS REALLY IS AN OPPORTUNITY FOR US TO LOOK MORE BROADER SCOPE AND HOW WE'RE GOING TO BE SERVING IN BOTH OUR EXISTING FACILITIES, AS WELL AS WHEN WE ONBOARD NEW FACILITIES IN THE FUTURE.

SO WE'VE BEEN COORDINATING ON THIS AGREEMENT OR THIS POLICY OVER THE LAST FEW MONTHS, AND WE HAVE INCLUDED LEGAL OUR STAKEHOLDERS INCLUDING BISA.

WE WILL BE BRINGING THIS FORWARD AGAIN NEXT YEAR WITH AN AMENDMENT BECAUSE BYA'S AGREEMENT ENDS THEN.

AND SO WE DIDN'T WANT TO JUMP THAT HURDLE, BUT WE HAVE INCLUDED SOME GENERAL PROVISIONS FOR BOTH ASSOCIATIONS.

SO THE FIRST ELEMENT OF THIS IS THAT IT WILL PROVIDE NON EXCLUSIVE USE AND RESERVATION REQUIREMENTS.

SO ALL OF OUR CITY FIELDS ACROSS ALL COMPLEXES WILL REMAIN NON EXCLUSIVE TO ANY SPECIFIC ASSOCIATION OR USER GROUP.

IT WILL REQUIRE AN APPROVED RESERVATION FOR THE UTILIZATION OF THAT COMPLEX OR THAT FIELD.

AND IT GIVES THE CITY BACK THE RIGHT TO HAVE FULL AUTHORITY OVER SCHEDULING AND FIELD ASSIGNMENTS.

AND THAT INCLUDES IF WE WERE TO HAVE THIRD PARTY MANAGEMENT ON THIS SITE OR ANY OTHER SITE.