[6.D. Consider approval of a cooperative purchasing agreement number 737-24 with TGS Sports LLC in the amount of $1,556,300 with a contingency of $155,630 for the conversion of Buckskin, Morgan, Palomino, Highland, Dartmoor, Welsh, and Hackney fields at Chisenhall Fields to synthetic turf. (Staff Contact: Jen Basham, Director of Parks and Recreation)]

CONSIDER APPROVAL OF A COOPERATIVE PURCHASING AGREEMENT.

NUMBER 73724 WITH TGS SPORTS, LLC, IN THE AMOUNT OF $1,556,300, WITH A CONTINGENCY OF $155,630 FOR THE CONVERSION OF BUCKSKIN, MORGAN, PALOMINO, HIGHLAND, DARTMOOR, WELCH AND HACKNEY FIELDS AT CHISHOLM HALL.

FIELDS TO SYNTHETIC TURF.

THE STAFF PRESENTER THIS EVENING IS JEN BASHAM, DIRECTOR OF PARKS AND RECREATION.

[00:25:04]

GOOD EVENING, MAYOR AND COUNCIL.

HOPEFULLY MY PRESENTATION CAN GO QUICKER THAN HOW LONG IT TOOK US TO DO THAT SUBJECT LINE WITH ALL THE DIFFERENT FIELDS LISTED.

SO WE'LL GET INTO THE BACKGROUND.

BACK IN 2021, STAFF STARTED THE CONVERSATION ABOUT CONVERTING THE FIELDS AT CHISENHALE IN EARLY 2022.

WE ADDED IT TO OUR CIP AND THAT FEBRUARY WE STARTED WITH THE INSTALLATION OF TURF AT ARABIAN IN THE SUMMER OF LAST YEAR.

WE ESCALATED THE REMAINDER OF THE FIELDS INTO A TWO YEAR WINDOW VERSUS ONE FIELD EVERY YEAR OR EVERY OTHER YEAR.

AND SO IN THIS SUMMER OF 24, WE CONVERTED SEVEN FIELDS FOR 25 TO FINISH THE REMAINING FIELDS, WE HAVE $2.205 MILLION ALLOCATED IN OUR CIP. SO JUST TO GIVE A LITTLE BIT OF BACKGROUND, I KNOW WE JUST DID THIS A FEW MONTHS AGO FOR THE OTHER FIELDS, BUT THE CURRENT FIELDS REQUIRE DAILY GROOMING. WE HAVE TO OF COURSE REPLENISH SOME OF THAT MATERIAL WITH CLAY.

WE HAVE TO MOW AND MARK AND DO DRYING AGENT IF WE HAVE ANY RAIN EVENTS.

AND THE BIG THING IS THAT WE HAVE TO CANCEL GAMES QUITE FREQUENTLY AND DUE TO WEATHER EVENTS.

SO THE SEVEN FIELDS THAT YOU SEE THIS EVENING.

THERE'S ALSO THE REMAINING FIELDS ARE BEHIND THIS.

SO THAT IS NOT THE WHOLE COMPLEX.

ARE THESE FOUR RIGHT HERE, WHICH ARE 6 TO 8 YEAR OLD FIELDS, PALOMINO AND MORGAN WHICH ARE 9 TO 11, AND THEN BUCKSKIN, WHICH IS FOR OUR 12 YEAR OLDS.

AND THESE ARE ALL BASEBALL FIELDS.

SO OUR NEW INFIELD, IT DOES STILL REQUIRE OCCASIONAL REPLENISHMENT OF THAT MATERIAL.

AND THEN IN AREAS OF HIGH USE.

SO BASICALLY, ALONG BASES OR HOME PLATE, WE DO KNOW THAT THOSE HIGH USE AREAS MAY REQUIRE PATCHING.

IN FACT SOME OF THEM ARE VELCROED IN.

SO WE CAN JUST PULL THEM OUT AND PUT NEW ONES IN.

THEY DO REQUIRE A LITTLE BIT OF DAILY GROOMING JUST TO MAKE SURE THAT ALL THE INFILL STAYS WHERE IT IS, BUT NOTHING LIKE OUR CURRENT SYSTEM OF NATURAL TURF.

IT DOES NOT REQUIRE MOWING OR FERTILIZATION.

WE DO NOT NEED TO MARK. WE DON'T HAVE TO DO ANY DRYING AGENT EXCEPT FOR IN THE OUTFIELD.

AND THEN OF COURSE WE.

THE BIG THING IN THE WIN FOR US IS MAKING SURE THAT WE CAN GET IN ALL OF OUR GAMES WITHIN THE WINDOW THAT WE'D LIKE WITHOUT ANY MAJOR RAIN EVENT DELAYS.

SO, WE VARIED THE PROCESS FROM LAST YEAR.

SO IN 23-24 WE DID A FORMAL RFP.

SO WE BID THE PROJECT OUT.

WE HAD FIVE FIELDS WITH TWO ALTERNATES.

WE WERE ABLE TO COMPLETE ALL SEVEN FIELDS.

SO BOTH THOSE FIVE AND THOSE ALTERNATES AND WE HAD FOUR DIFFERENT VENDORS SUBMIT.

WELL, WE HAD FIVE VENDORS.

WE HAD FOUR THAT WERE QUALIFIED BIDDERS ON THE PROJECT THIS YEAR.

SINCE WE HAD JUST COMPLETED THOSE EARLIER THIS SPRING, WE WERE ABLE TO LEVERAGE SOME COOPERATIVE PURCHASING AGREEMENTS USING A REQUEST FOR QUOTES TO LOOK AT THE SEVEN REMAINING FIELDS. WE DID ACTUALLY STILL GET QUOTES, OR WE SOLICITED QUOTES FROM THE FOUR VENDORS THAT WE RECEIVED THEM LAST TIME.

YOU'LL SEE ON YOU'LL SEE ON TWO SLIDES FROM NOW.

WE'LL, BREAK DOWN A LITTLE BIT ABOUT THE BIDDING PROCESS.

BUT THE BENEFITS FOR THIS COOPERATIVE PURCHASING AGREEMENT, AS YOU CAN SEE, IT SAVES US TIME.

WE CAN GET THESE FIELDS DONE IN OUR WINTER MAINTENANCE WINDOW.

SO WE'LL BE ABLE TO LEVERAGE A FULL COMPLEX TURF INFIELDS.

BY NEXT SPRING SEASON, WE ARE GOING TO BE SHIFTING A LITTLE BIT.

WE'VE BEEN WORKING WITH BAIA, SO TYPICALLY THEY START THEIR BASEBALL SOFTBALL SEASON THE WEEK BEFORE SPRING BREAK.

THEN THEY TAKE SPRING BREAK OFF AND THEN THEY COME BACK.

SO THEY ARE JUST PREPARING TO START THEIR SEASON AFTER SPRING BREAK.

THIS SPRING TO GIVE US, YOU KNOW, IF THERE'S ANY RAIN OR WEATHER EVENTS THAT DELAY US A LITTLE BIT.

IT ALLOWS US TO LEVERAGE COOPERATIVE PRICING.

SO WE STILL ENSURE THAT WE ARE GETTING MULTIPLE QUOTES FROM MULTIPLE VENDORS.

WE ARE FOLLOWING STATE PURCHASING LAW, BUT WE'RE ABLE TO MOVE A LITTLE BIT QUICKER IN THIS INSTANCE.

SPECIFICALLY, TJ'S SPORTS IS THE VENDOR THAT WE USE FOR THE FIELDS THAT WE JUST COMPLETED, AND WE HAD A GREAT EXPERIENCE, WHICH IS A FEW SLIDES DOWN.

AND THEN IT DOES ALLOW US A LITTLE BIT MORE CUSTOMIZATION.

SO WHEN WE DO AN RFP, WE'RE VERY MARRIED TO THE EXACT SCOPE WITHIN THE PROJECT.

WHEN WE DO A COOPERATIVE PURCHASING AGREEMENT, WE HAVE A LITTLE BIT MORE FLEXIBILITY.

SO FOR THE QUOTES THAT WE RECEIVED ON THIS CO-OP AND WE HAD TWO NO BIDS, BOTH OF THOSE NO BIDS WERE JUST DUE TO THE FACT THAT THE TIME IN WHICH WE WANTED THE WORK DONE, THEY WEREN'T AVAILABLE, SO THEY DID NOT BID ON THE PROJECT THIS YEAR.

AND WE RECEIVED TWO FORMAL BIDS.

THE COSTS THAT YOU SEE RIGHT THERE IS INCLUSIVE OF A 10% CONTINGENCY, AND WE ARE ANTICIPATING ABOUT $100,000 FOR MATERIALS OR OTHER REPAIRS AND OWNER FURNISHED ON TOP OF THAT, ALL OF WHICH IS WELL UNDER OUR $2.2 MILLION BUDGET THAT WE HAVE ALLOCATED FOR THIS.

SO A LITTLE BIT ABOUT TGS.

SO OBVIOUSLY THEY'RE VERY FAMILIAR WITH THE COMPLEXES.

THEY JUST CONVERTED SEVEN OF OUR FIELDS AND STAFF HAD A REALLY WONDERFUL EXPERIENCE WITH THEM.

THEY WERE INCREDIBLY RESPONSIVE.

THEY'RE ALSO LOCAL. SO THE BURLESON RESIDENT, THEIR COMPANY IS BASED IN FORT WORTH.

AND SO ANY NEED THAT WE HAVE HAD, THEY'VE BEEN INCREDIBLY RESPONSIVE.

THEY DID A WONDERFUL JOB TAKING CARE OF OUR COMPLEX.

AND WITH THEIR STAGING AND THEIR TURNAROUND, WE ARE GETTING VERY COMPETITIVE AND FAIR PRICING AND THE QUALITY OF WORK.

WE'VE RECEIVED NOTHING BUT POSITIVE FEEDBACK ON THE FIELDS THEY JUST COMPLETED AND THEN THE THROW IN THAT THEY DO, THAT'S NOT PART OF THE SCOPE WE REQUESTED, IS THAT THEY WILL DO

[00:30:03]

MAINTENANCE AND MAINTENANCE SUPPORT ON OUR FIELDS FOR A YEAR, FOR FREE.

AND SO, LIKE I SAID AT THE BOTTOM, THEY JUST COMPLETED THE FIELDS LISTED THAT YOU SEE THERE.

SO THE TIMELINE FOR THIS, WE PRESENTED THIS TO PARK BOARD LAST THURSDAY.

WE RECEIVED UNANIMOUS SUPPORT TO MOVE FORWARD AS PRESENTED.

WE'RE PRESENTING TO COUNCIL THIS EVENING AND IF AWARDED, WE WILL MOST LIKELY START HOPEFULLY BY WEDNESDAY THIS WEEK TO GET THIS GOING.

SO BASEBALL'S DONE AND WE ARE ESTIMATING COMPLETION MARCH 7TH.

SO STAFF'S RECOMMENDATION THIS EVENING IS TO MOVE FORWARD WITH THE BASE BID OF 1556 300 WITH A 10% CONTINGENCY FOR THE SEVEN FIELDS LISTED THERE.

AND THEN WE ARE JUST STATING THAT WE DO ANTICIPATE ADDITIONAL ITEMS TO STAY UNDER THAT 2.25 THRESHOLD.

ANY QUESTIONS ANYBODY? JEN, DO YOU SAID THEY'RE GOING TO TAKE CARE OF THEM FOR A YEAR.

AND I KNOW DOING SOME FIELDS WHEN I WAS INVOLVED WITH IT.

THERE'S A MACHINE THAT TAKES CARE OF THEM.

SEE IF YOU CAN GET THAT MACHINE WHEN THEY'RE DONE WITH IT FOR A DISCOUNT.

SO YOU'RE GOING TO HAVE TO HAVE SOME KIND OF.

YES, SIR. SO WE RECEIVED ONE WHEN WE DID ARABIAN FIELD AND WE RECEIVED A SECOND WHEN WE DID THE FIRST SEVEN.

SO WE HAVE TWO MACHINES. THAT'S WHY IT WASN'T IN THIS THIRD ROUND.

OKAY. THAT'S OKAY. YEAH.

BECAUSE THEY HAVE TO BE DISINFECTED AND EVERYTHING ELSE.

YES, I KNOW THAT. OKAY. THANKS.

GOOD JOB. ANYBODY ELSE? IS THERE A MOTION ON THIS? I HAVE A MOTION BY VICTORIA.

A SECOND BY DAN. PLEASE VOTE.

PASSES. UNANIMOUS.

THANK YOU, MAYOR AND COUNCIL.

AT THIS TIME, WE WOULD LIKE TO TAKE THE ITEMS SLIGHTLY OUT OF ORDER.

WE WILL CALL FORWARD ITEM SIX.

[6.I. Consider approval of a construction contract with RJM Contractors, Inc., to perform project construction of Fire Station #1 Living Quarters and Administrative Areas for $4,350,861. (Staff Contact: Casey Davis, Fire Chief)]

I BEFORE WE TAKE UP 6E6, I IS CONSIDER APPROVAL OF A CONSTRUCTION CONTRACT WITH RJM CONTRACTORS INCORPORATED TO PERFORM PROJECT CONSTRUCTION OF FIRE STATION NUMBER ONE, LIVING QUARTERS AND ADMINISTRATIVE AREAS FOR $4,350,861. THE STAFF PRESENTER THIS EVENING IS JOSH JACOBS, ASSISTANT FIRE CHIEF.

GOOD EVENING, MAYOR AND COUNCIL.

CHIEF DAVIS WANTED ME TO SHARE WITH YOU THAT HE APOLOGIZES.

HE COULDN'T BE HERE TONIGHT. HE HAD A DEATH IN THE FAMILY AND HAD TO ATTEND A FUNERAL IN HOUSTON.

ALL RIGHT, SO WE'RE GOING TO COVER THE COMPETITIVE, SEALED CONTRACT PORTION OF THIS FIRE STATION ONE REMODEL.

YOU ALL HAVE SEEN THIS THROUGHOUT THE PROCESS SO FAR.

SOME OF THIS IS GOING TO BE FAMILIAR TO YOU, AND SOME OF IT WILL BE NEW INFORMATION.

SO A LITTLE BIT OF THE PROJECT OVERVIEW.

2003 IS WHEN FIRE STATION ONE OPENED, AND HERE YOU CAN SEE THE CITY POPULATION GROWTH HAS MORE THAN DOUBLED IN THAT TIME FRAME, THE CALL VOLUME HAS GONE UP SIGNIFICANTLY. OUR PAID STAFF HAS GONE FROM 15 FIREFIGHTERS TO 66 FIREFIGHTERS.

OPERATIONAL PERSONNEL.

ADMINISTRATIVE STAFF HAS GROWN FROM 3 TO 13, AND OUR BUDGET HAS GONE UP SIGNIFICANTLY IN THAT TIME FRAME ALSO.

THE PROJECT TEAM THAT'S WORKED TOGETHER SO FAR ON THIS IS OBVIOUSLY US, THE FIRE DEPARTMENT, CITY COUNCIL CITY MANAGER'S OFFICE. THEY'VE HELPED US OUT TREMENDOUSLY.

PURCHASING HAS BEEN VERY HELPFUL THROUGHOUT THE PROCESS.

ALSO, ARCHITECT KOMATSU, WHO'S REPRESENTED TONIGHT BY RON BRANTLEY HERE IN THE CROWD, THE PROJECT MANAGER OF OUR MANAGEMENT GROUP, AND DEAN TUBBS AND JOHN MADARA ARE BOTH HERE FROM THE CITY MANAGEMENT GROUP ALSO TONIGHT.

AND THEN WE'RE LOOKING TO CHOOSE OUR CONSTRUCTION CONTRACTOR.

SOME OF THE TIMELINE HERE.

THIS WAS INITIALLY PRESENTED TO COUNCIL IN MAY OF 23.

AFTER IT WAS APPROVED TO MOVE FORWARD, WE SIGNED A PROFESSIONAL SERVICES AGREEMENT WITH KOMATSU IN MAY OF 23 AND MAY OF 24.

THEY PROVIDED A PRELIMINARY DESIGN AND COST ESTIMATE FOR US IN AUGUST OF 24.

THEY PROVIDED 100% DESIGN AND COST ESTIMATE.

WE GAVE A CHIEF.

DAVIS GAVE A VERTICAL CONSTRUCTION UPDATE TO COUNCIL IN AUGUST OF 24.

TONIGHT, WE'RE LOOKING TO AWARD THE COMPETITIVE SEALED CONTRACT AND THEN LOOKING TO START MEETINGS AND GET THE CONSTRUCTION PROCESS STARTED LATER THIS MONTH OR EARLY DECEMBER, WITH AN ESTIMATED COMPLETION DATE OF NOVEMBER OF NEXT YEAR.

SO A LITTLE BIT OF THE PROJECT OVERVIEW.

THERE'S THREE PHASES TO THE PROJECT.

THERE'S THE BASE PROPOSAL AND THAT COVERS THE LIVING QUARTERS PORTION OF THE FIRE STATION.

THIS IS WHERE THE FIREFIGHTERS LIVE AND STAY FOR THEIR 48 HOUR SHIFT.

THIS WILL AND WE'LL GO INTO THIS A LITTLE BIT MORE IN DETAIL.

I HAVE SOME DIAGRAMS IN HERE, BUT INCREASES THE LIVING QUARTERS SPACE.

[00:35:04]

THE BUNK ROOMS GIVES THEM AN INDOOR WORKOUT FACILITY AREA.

AND WE FEEL LIKE WITH THIS REMODEL THAT WILL SERVE THE OPERATIONS SIDE OF THE DEPARTMENT FOR ABOUT 20 YEARS, ALT ONE WOULD BE REMODELING THE CURRENT TRAINING ROOM TO PROVIDE US WITH SOME MORE OFFICE SPACE, A DEDICATED CONFERENCE ROOM, AND ESTABLISH SOME LEGITIMATE OFFICE AND WORKSPACE FOR CURRENT ADMIN STAFF.

ALT TWO WOULD BE THE ADMINISTRATIVE HALLWAY PAST BEYOND THE TRAINING ROOM.

AND THIS WOULD PROVIDE US WITH A BREAK ROOM, SOME ADDITIONAL OFFICE SPACES FOR OUR NEW POSITION, SUCH AS THE DEPUTY DIRECTOR OF FINANCE.

ALSO, IT'S IMPORTANT TO MENTION IN ALL OF THESE, IT WOULD BRING US INTO COMPLIANCE WITH SPRINKLER STANDARDS ALSO THROUGH BASEBALL ONE AND ALT TWO.

AND WE FEEL LIKE THE ALT ONE AND ALT TWO THAT ADDRESSES THE ADMINISTRATIVE SIDE WOULD SERVE US FOR ABOUT TEN YEARS.

SO HERE'S A DIAGRAM OF THE BASE PROPOSAL.

THIS IS THE CURRENT LIVING QUARTERS SIDE OF FIRE STATION ONE.

AND IT ALSO TAKES IN THE COURTYARD THERE IN FRONT OF THE FIRE STATION AND THE FIRST BAY ALONG THE TOP THERE WHERE YOU SEE THE SHELTER WORKOUT AREA AND ALL THAT.

THAT WOULD BE THE FIRST BAY.

THAT PATIO AREA WOULD BE THE COURTYARD AS WELL AS PART OF THE DAY ROOM THERE.

AND THIS GIVES US NINE BUNK ROOMS AND THREE OFFICERS QUARTERS SO WE CAN SLEEP 12 IN HERE.

ALT ONE IS TAKING IN THE CURRENT TRAINING ROOM.

THIS WOULD PROVIDE US WITH CHIEF'S OFFICE.

TWO ASSISTANT CHIEF'S OFFICES, TWO WORKSPACES AND AN MS OFFICE.

ALT TWO IS THE CURRENT ADMIN HALLWAY IN FRONT RECEPTION AREA, AND THIS WOULD PROVIDE US WITH THE FIRE MARSHAL'S OFFICE, RECEPTION AREA, FOUR WORKSPACES, AN OFFICE FOR OUR ASSISTANT DIRECTOR, A BREAK ROOM, A TRAINING ROOM, SOME ADDITIONAL STORAGE AND THEN THE RESTROOMS WOULD REMAIN THE SAME.

THEY WOULD JUST BE REMODELED.

THIS IMAGE HERE IS THE ENTIRE PROJECT BASE, ALT ONE AND ALT TWO TO KIND OF GIVE YOU A SCOPE OF THE ENTIRE PROJECT.

SOME OF THESE IMAGES YOU'VE SEEN BEFORE, THESE ARE ALL IMAGES FROM THE BASE BID AREA, THE BUNK ROOM, AND THE REPORT ROOM.

WE STARTED OFF IN THIS STATION WITH THREE BUNK ROOMS AND TWO BEDS AND EACH BUNK ROOM, AND WE'VE HAD TO KIND OF MODIFY TO ACCOMMODATE CURRENT STAFFING.

SO THAT REPORT ROOM WHERE THE CREWS COME BACK AND DO THEIR EMS REPORTS AND FIRE REPORTS, WE HAD TO PUT A BED IN THERE.

THAT TOP MIDDLE IMAGE IS OUT IN THE BAY THAT WILL BE TAKEN IN.

BUT THOSE CABINETS, THEY'RE MADE OF MDF AND JUST OVER TIME THEY'VE KIND OF ROTTED AWAY.

AND THEN THE BOTTOM RIGHT IMAGE IS WHERE THE CREWS CURRENTLY WORK OUT.

AND IT'S KIND OF IN THE OPEN SPACE WITH APPARATUS AND STUFF LIKE THAT.

THE BASE BID WOULD GIVE US AN ENCLOSED SPACE FOR THOSE CREWS TO WORK OUT.

THIS IS ALSO INCLUDED IN THE BASE BID.

YOU CAN SEE THE KITCHEN AREA THERE ON THE TOP LEFT.

ON THE TOP RIGHT SINCE WE HAVE THREE SHIFTS, WE HAVE THREE REFRIGERATORS.

WE'VE HAD TO PUT TWO REFRIGERATORS IN THE LAUNDRY ROOM, THE INADEQUATE SHOWER SPACE.

THAT'S THE MEN'S RESTROOM. WE HAVE TWO SHOWERS THERE, BUT WE HAVE UP TO 8 TO 9 FIREFIGHTERS THERE AT A TIME.

AND THEN TO ACCOMMODATE ALL THE LOCKERS, WE'VE HAD TO PUT LOCKERS IN THE HALLWAYS YOU CAN SEE IN THE BOTTOM RIGHT THERE.

THIS IS ALL ONE. THIS IS THE TRAINING ROOM.

WE'VE WE HAD A DEDICATED CONFERENCE ROOM WHEN WE FIRST OPENED THIS STATION THAT'S TURNED INTO AN OFFICE.

AND SO THAT TOP LEFT IMAGE, YOU CAN KIND OF SEE THAT OVAL SHAPED TABLE BACK THERE.

THAT'S OUR CONFERENCE ROOM.

SO WE DON'T HAVE A LOT OF PRIVACY TO HAVE MEETINGS AND STUFF IN THERE.

ON THE TOP RIGHT IMAGE YOU CAN SEE SOME OF OUR MS STORAGE, THOSE BLACK CABINETS UP THERE, THE BOTTOM LEFT IMAGE.

WE'VE ALSO HAD TO PUT A BED IN THERE AND ACT AS A BUNK.

WE HAVE CREW MEMBERS SLEEPING IN THERE OCCASIONALLY.

THIS IS A COMBINATION OF ALT ONE AND ALT TWO.

THE. WE'LL START WITH THE TOP RIGHT IMAGE, THAT WALL ON THE RIGHT HAND SIDE WHERE YOU SEE THE DOOR OPEN THERE.

THAT'S A WALL THAT WAS PUT UP AND WALLED OFF A PORTION OF OUR TRAINING ROOM TO ACCOMMODATE THREE MORE OFFICE SPACES FOR THE FIRE MARSHALS IN THERE.

THE BOTTOM MIDDLE IMAGE IS A STORAGE CLOSET THAT WE'VE CONVERTED TO AN OFFICE.

AND THEN THE TOP LEFT IMAGE IS A PREVIOUSLY WAS A COPY SPACE, AN OFFICE SUPPLY STORAGE THAT WE'VE CONVERTED INTO AN OFFICE ALSO.

[00:40:01]

SO A LITTLE BIT OF THE TIMELINE HERE.

WE ADVERTISE THE PROJECT ON SEPTEMBER 20TH OF THIS YEAR.

WE HAD A PRE-PROPOSAL MEETING ON THE 27TH IN WHICH PROSPECTIVE CANDIDATES CAME OUT AND WERE ABLE TO ASK QUESTIONS AND LEARN ABOUT THE PROCESS.

THEY WERE ALSO ABLE TO WALK THROUGH STATION ONE AND GET AN IDEA OF THE SCOPE OF THE PROJECT.

THE PROPOSAL DEADLINE CLOSED ON OCTOBER 14TH AND EVALUATIONS WERE COMPLETED ON NOVEMBER 1ST.

AND TONIGHT WE'RE BRINGING FORWARD A RECOMMENDATION.

SO THIS SLIDE HERE WE RECEIVED THREE PROPOSALS.

THE EVALUATION TEAM CONSISTED OF CHIEF DAVIS, JOHN BUTKUS WITH THE FIRE DEPARTMENT.

DEAN TUBBS FROM THE DAIRY MANAGEMENT GROUP, AND ERIC OSCARSSON, DEPUTY CITY MANAGER.

ALL THE SCORES WERE INDEPENDENTLY EVALUATED AND THEN THE EACH OF THE CATEGORIES WERE WEIGHTED.

SO ON THE FAR LEFT COLUMN THERE YOU CAN SEE EACH OF THE SUBMISSIONS.

THERE'S RJM CONTRACTORS BIG SKY CONSTRUCTION AND ACUMEN ENTERPRISES.

THE NEXT COLUMN SHOWS THE TOTAL SCORES FOR EACH, WITH RJM SCORING OVERALL A 96.87.

UNDER THE PROPOSED PRICE, THOSE NUMBERS WEREN'T SCORED BY THE EVALUATORS.

THOSE NUMBERS ARE ASSIGNED THROUGH PURCHASING SOFTWARE AUTOMATICALLY.

IT'S WEIGHTED OUT BY EACH OF THE NEXT FOUR CATEGORIES.

AS FAR AS FINANCIAL CAPABILITY, KEY PERSONNEL, COMPARABLE EXPERIENCE AND COMPLIANCE WERE INDEPENDENTLY SCORED BY EACH OF THE EVALUATORS.

HERE'S WHERE THE DOLLARS CAME IN.

AS YOU CAN SEE, ACUMEN AND RJM CAME IN VERY CLOSE ON THE TOTAL.

BIG SKY CAME IN A LITTLE BIT HIGHER, AND THEY BROKE THEM DOWN BY EACH PHASE OF CONSTRUCTION THROUGH BASE ALT ONE AND ALT TWO.

SO TONIGHT I'M BRINGING FORWARD TO YOU THE EVALUATION TEAM'S RECOMMENDATION.

THEY RECOMMEND RJM CONTRACTORS TO PERFORM THE CONSTRUCTION FOR BEST AND FINAL OFFER OF 4.3 MILLION.

RJM DOES HAVE EXTENSIVE EXPERIENCE WITH FIRE STATION CONSTRUCTION AS WELL AS OTHER MUNICIPAL BUILDINGS.

THEY'VE DONE NEW BUILDS AND RENOVATIONS.

CHIEF DAVIS SHARED WITH ME THAT HE DID REACH OUT TO FORT WORTH, WHO THEY'VE DONE A LOT OF WORK FOR, AND THEY WERE SATISFIED WITH THEIR WORK AND PLAN ON WORKING WITH THEM IN THE FUTURE. ALSO THEY HAVE QUITE A BIT OF PUBLIC SECTOR WORK OVER THE PAST FIVE YEARS.

I SAY SOMEWHERE BETWEEN 18 AND 40%, AND THE VALUATION TEAM RECOMMENDS CONSTRUCTION OF ALL THREE PHASES OF THE PROJECT.

THE BASE ALT ONE AND ALT TWO.

THIS IS JUST AN ADDITIONAL BREAKDOWN OF EACH OF THE PHASES.

BASE ALT ONE AND ALT TWO, AND KIND OF FURTHER EXPLAINS WHAT EACH OF THOSE PHASES INCLUDE.

THIS IS THE OWNER FURNISHED PORTION OF THE BUDGET HERE.

AS YOU CAN SEE, THE TOTAL IS CURRENTLY AT 458,000 OVERALL AT 9% OF THE BUDGET.

THE TOP FOUR ITEMS THERE ARE TECHNOLOGY.

WE GOT THOSE NUMBERS DIRECTLY FROM JAMES OVER IN IT.

WE'VE BEEN WORKING CLOSELY WITH THEM TO GET ACCURATE NUMBERS ON THAT.

THE REST OF THIS STUFF IS FURNITURE FOR THE OPERATION SIDE FURNITURE FOR THE ADMIN SIDE MATTRESSES.

YOU'LL SEE SCBA FILL UNIT ON THERE.

THAT'S SO THAT THE CREWS CAN FILL THEIR SCBAS AFTER FIRES.

WORKOUT EQUIPMENT AND SOME SCBA STORAGE THERE.

SO HERE'S THE CURRENT PROJECT FUNDING VARIANCE.

WE'RE AT WE HAVE A DELTA OF 1.1 MILLION, AND THIS BREAKS IT DOWN THROUGH BASE ALT ONE AND ALT TWO.

SO UNDER BASE THERE YOU CAN SEE RJM PROPOSED THE 3.495.

AND THEN THE OWNER FURNISHED PORTION OF THE BUDGET IS ABOUT 400,000 FOR THE BASE BID, BRINGING THE SUBTOTAL TO 3.895. THEIR CURRENT BUDGET IS 3.7 MILLION.

SO THAT GIVES US A DELTA OF 192,000 ON THE BASE PORTION OF THE PROJECT ALONE.

THEN, AS YOU ADD IN ALT ONE, RJM HAS THAT PROPOSED AT 289, WITH AN OWNER FURNISHED OF 40,000 AND ALT TWO RJM HAS THAT AT 565, WITH AN OWNER FURNISHED OF 17,000.

THAT'S HOW WE ARRIVE AT THE $1.1 MILLION DELTA.

[00:45:02]

SO, WORKING WITH CITY MANAGER'S OFFICE WE'RE PROPOSING TWO OPTIONS FOR CONSIDERATION TO FUND THE ADDITIONAL COST NEEDED TO CONSTRUCT THE BASE BID IN ADDITION TO ALT ONE AND ALT TWO.

OPTION NUMBER ONE IS THROUGH THE UTILIZATION OF FUND BALANCE.

AFTER OUR CONVERSATION WITH CMO, MY UNDERSTANDING IS THERE'S A BALANCE.

A PROJECTED BALANCE OF ABOUT $1 MILLION OVER THE PROJECTED FUND BALANCE.

ALSO UNDERSTAND THAT CITY MANAGER HAS A DESIRE TO DISCONTINUE USING THESE DOLLARS TO FUND CAPITAL PROJECTS USING CASH.

SO THE OTHER OPTION IS THROUGH ISSUANCE OF DEBT THROUGH THE MODIFICATION OR RE ALLOCATION OF DEBT THROUGH THE CIP.

I LEARNED TODAY THAT AND I THINK YOU'LL SEE THIS IN A LATER PRESENTATION.

THERE'S ABOUT AN $800,000 SAVINGS ON THE AYLESBURY PROJECT THAT COULD POTENTIALLY BE ALLOCATED TO THIS.

AND SO THAT LEAVES US WITH ABOUT A $300,000 DELTA.

AND WHILE WE'RE NOT ASKING FOR HOW WE'RE GOING TO MANAGE THAT, I THINK WE'RE JUST ASKING, YOU KNOW, IS THAT A POSSIBILITY TO USE THAT AVENUE? JOSH, IF I MAY, I THINK I'LL ECHO WHAT CHIEF JACOBS SAID.

I THINK TONIGHT, COUNCIL, YOU DO HAVE MULTIPLE OPTIONS BEFORE YOU.

I THINK WE SEEK YOUR DIRECTION AND ULTIMATELY APPROVAL.

BUT WE NEED TO UNDERSTAND WHETHER YOU SUPPORT BASE, BID, ALT ONE OR BASE BID ALT ONE AND ALT TWO.

SO WE NEED DIRECTION FROM THAT.

THE PUBLIC SAFETY COMMITTEE DID MEET.

THEY ALSO MADE THE RECOMMENDATION OF ISSUING DEBT FOR THIS PROJECT, AND TO FUND THE DELTA THAT'S NEEDED IN LIEU OF THE CASH FUNDING.

WE'LL TALK ABOUT YOUR CIP LATER THIS EVENING.

AND AS CHIEF JACOBS HAS SAID RIGHT NOW, SNAPSHOT IN TIME, WE ARE ABOUT $800,000 UNDER BUDGET FOR AYLESBURY.

WE'LL HAVE OTHER PROJECTS THAT WILL BID.

WE MAY CONTINUE TO SEE FAVORABLE BIDS.

WE MAY NOT AS WE GO THROUGH BUDGET THIS YEAR.

I THINK HARLAN'S PRESENTATION ABOUT THE REAPPRAISAL PLAN, WE'LL BE HAVING CONVERSATIONS ABOUT HOW THE CIP MAY NEED TO CHANGE, AND I THINK THAT'S GOING TO BE THROUGH THE BUDGET PROCESS. SO WHEN WE SAY WE DON'T REALLY NECESSARILY NEED ALL THE ANSWERS TONIGHT IN TERMS OF HOW YOU WILL MODIFY YOUR CIP IF YOU CHOOSE TO ISSUE DEBT.

I JUST WANTED TO MAKE ABUNDANTLY CLEAR THAT THERE WOULD ABSOLUTELY BE SOME NEEDS TO REEVALUATE AND MAKE MODIFICATIONS TO YOUR CIP, SHOULD YOU LIKE TO ISSUE DEBT FOR THIS PROJECT? SO TONIGHT, WE'RE ASKING FOR YOUR APPROVAL ON TO MAKE A RECOMMENDATION TO APPROVE THE CONSTRUCTION CONTRACT WITH RJM CONTRACTORS FOR THE REMODEL, CONSTRUCTION OF FIRE STATION ONE AND THE AMOUNT OF $4,350,861.

SO WE'RE ASKING FOR AN APPROVAL OR DENIAL ON THAT? IS THERE A MOTION? I'VE GOT A FEW THINGS TO DISCUSS HERE.

YES, SIR. I WOULD PERSONALLY BE IN FAVOR OF THE BASE.

PHASE ONE. PHASE TWO? I'M OKAY WITH THE CONSTRUCTION COMPANY.

THE BID.

I GUESS THE MAIN QUESTION HERE IS FUNDING.

SINCE THIS WASN'T FUNDED IN THE LAST BUDGET, IT'S AN OVERAGE.

I AGREE WE SHOULDN'T USE THE CASH.

WE'RE TRYING TO PHASE OUT CASH.

WE WILL OVER THE NEXT TWO YEARS.

REPRIORITIZING OF EXISTING CAPITAL PROJECT PLAN WOULD PROBABLY BE THE BEST AVENUE AS FAR AS I'M CONCERNED.

POTENTIAL COST SAVINGS AND RECENTLY BID PROJECTS.

I UNDERSTAND THE 800,000, BUT I'M NOT FOR SPENDING MONEY THAT WE DON'T HAVE.

AND AS FAR AS I'M CONCERNED, THAT 800,000 IS STILL IN THAT PROJECT UNTIL IT'S COMPLETE.

AND THEN WE'LL PROBABLY HAVE ANOTHER PRIORITIZED PROJECT THAT WE'LL NEED TO MOVE THAT TO THAT MAY BE UNDER BID.

SO THAT'S MY OPINION AT THIS TIME.

I THINK WE HAD A REALLY GOOD DIALOG AT THE PUBLIC SAFETY COMMITTEE MEETING.

IT AS COUNCIL MEMBER SCOTT SAID, WE I THINK IT'S 2 A.M.

LIKE, WE DON'T WANT TO MAKE TOO MANY ASSUMPTIONS ABOUT ONE PROJECT BEING UNDER CURRENTLY, ANOTHER PROJECT BEING OVER, AND I DON'T I KNOW THAT'S NOT WHAT YOU'RE ASKING, AND THAT'S NOT YOUR DOMAIN EITHER, CHIEF.

AND SO APPRECIATE US BEING ABLE TO HAVE THIS DIALOG AMONGST OURSELVES BECAUSE THAT'S OUR THAT'S ANOTHER ITEM FOR TONIGHT IS TO FIGURE OUT OUR CIP.

[00:50:01]

I THINK IT'S INEVITABLE THAT THERE ARE PROJECTS THAT ARE JUST GOING TO HAVE TO BE PUSHED OUT FURTHER, OR MAY NOT HAPPEN IN THE IN THE FIVE YEAR SCOPE THAT WE THOUGHT THAT IT WOULD. AND INVARIABLY OUR CITY GROWS AND NEW NEEDS POP UP THAT SEEM MORE URGENT THAN WE INITIALLY THOUGHT THEY WERE, AND VICE VERSA.

BUT IF WE HAD A CRYSTAL BALL, I THINK WE COULD HAVE BUILT THE ADMINISTRATION FOR FIRE WITH STATION 16 AND FOR CHEAPER THAN WHAT IT IS NOW.

AND I THINK THAT THAT'S WHAT WE CONTINUOUSLY RUN INTO.

WE YOU'RE OUT OF SPACE.

YOU'RE OPERATING ON TOP OF EACH OTHER IN CLOSETS AND YOU'RE BUSTING AT THE SEAMS. STATION ONE WAS BUILT WHEN WE WERE A MAJORITY VOLUNTEER DEPARTMENT, AND SO THINGS WERE JUST DIFFERENT.

AND NOW WE HAVE THE FIRST SLIDE THAT YOU SHOWED SIGNIFICANT GROWTH IN OUR DEPARTMENT.

WE'RE JUST AND WE'RE A BIGGER CITY.

WE HAVE GROWING NEEDS.

AND SO WE HAVE TO HAVE A PLACE TO PUT PEOPLE.

IT IS WITHOUT QUESTION THAT THE BASE HAS TO BE ACCOMPLISHED, BECAUSE THESE ARE WHERE OUR FIREFIGHTERS ARE SPENDING 48 HOURS ON, AND THEY HAVE TO HAVE ADEQUATE SHOWER SPACE, RESTROOM SPACE AND LIVING QUARTERS THAT THE KITCHEN ALONE WAS MADE.

I THINK THE EQUIPMENT IN THERE IS MADE FOR A HOUSE AND NOT COMMERCIAL GRADE, AND YOU HAVE TO THINK ABOUT HOW MUCH USE THAT ALL OF THAT STUFF GETS.

AND SO I THINK WITHOUT A QUESTION, BASS HAS TO BE ACCOMPLISHED.

AND THEN, I MEAN, I KNOW WE HAVE THIS DISCUSSION SO OFTEN OF WE CAN MAKE THE ARGUMENT OF PUTTING SOME THINGS OFF, BUT THEN THEY'RE GOING TO COST MORE.

AND I FEEL LIKE AT THIS TIME WE HAVE PUT OFF AND PUT OFF THAT WE'RE AT A POINT WHERE WE ABSOLUTELY HAVE TO ADDRESS THEIR OFFICE SPACE, WHERE THEY'RE OPERATING, DOING THEIR DAY TO DAY OPERATIONS IS JUST BUSTING AT THE SEAMS. SO I AM IN COMPLETE AGREEMENT WITH COUNCIL MEMBER SCOTT THAT IT'S WE JUST NEED TO GO ALL IN AND COMPLETE THIS.

IT'S A 20 YEAR HOME FOR ADMINISTRATION.

IF WE COULD GO BACK IN TIME, I'M SURE WE WOULD DO THINGS DIFFERENTLY, BUT THAT'S NOT AN OPTION.

AND WE KNOW THAT IT'S GOING TO BE THERE.

STATION ONE IS OUR MAIN HUB.

IT'S CENTRALLY LOCATED.

IT'S WHERE, YOU KNOW, A LOT OF THINGS ARE OPERATING.

AND MAYBE AS WE CONTINUE TO GROW AS A COMMUNITY.

THERE WILL BE ALTERNATIVES FOR EXPANDING AND TAKING ADVANTAGE OF NEW CONSTRUCTION PROJECTS AND ADDING WHATEVER WE NEED IN THE FUTURE TO THOSE.

BUT AT THE MOMENT, THIS IS WHAT WE'RE AND THIS IS WHAT WE'RE FACING.

AND THEN IN OUR CIP DISCUSSION, I THINK WE'LL JUST HAVE TO TALK ABOUT HAVING REAL CONVERSATIONS.

WE CAN'T SPEND MONEY WE DON'T HAVE, JUST LIKE COUNCIL MEMBER SCOTT HAS SAID.

AND WE HAVE TO BE STRATEGIC ABOUT WHAT WE PLAN AND WHAT WE THINK WE CAN ACCOMPLISH AS A CITY.

JUST FOR THE RECORD, I'M TOTALLY WILL DISAGREE ON SPENDING MONEY WE DON'T HAVE.

WE NEED TO STAY WITHIN OUR BUDGET.

I KNOW WHAT YOU NEED OUT THERE.

WE GOT TO FIGURE OUT A WAY TO GET IT.

YOU DO NEED IT. IT'S A FACILITY THAT NEEDS TO BE DONE QUICKLY FOR YOU GUYS.

WE NEED TO FIGURE OUT WHAT THE CITY MANAGER, WHERE WE NEED TO CUT THE BUDGET.

SOME SOMETHING ELSE MUST TAKE A HIT.

I'M SORRY, BUT I'M NOT GOING TO GO OVER THE BUDGET THESE GUYS.

SOMEBODY MAY OUTVOTE ME, BUT I WILL NOT VOTE FOR THEM TO GO ACROSS THE BUDGET.

JUST NOT GOING TO DO IT.

JUST LET YOU KNOW.

THANK YOU. I SUPPORT GOING THE FULL AMOUNT JUST TO GET IT DONE.

BUT I'M NOT GOING TO PUT YOU ON THE SPOT, CHIEF JACOBS.

THIS IS MORE OF A QUESTION FOR CITY MANAGER LUDWIG.

THE AMOUNT THAT WE HAD IN THE BUDGET WAS BASED ON A COST ESTIMATE PROVIDED BY THE ARCHITECT.

YES, SIR. AND IT'S OFF BY 30%.

AND I THINK THAT IS AN ISSUE WE NEED TO DISCUSS THE NEXT TIME WE GET THESE BIDS IN IS LIKE, ARE THESE COST ESTIMATES THAT THEY ARE PROVIDING US ANYWHERE CLOSE TO WHERE WE THINK IT'S GOING TO BE? BECAUSE THAT'S A SIGNIFICANT OVERAGE.

AND JUST TO BE MINDFUL TO LOOK AT LOOK AT THAT IN THE FUTURE BECAUSE THAT'S PRETTY RIDICULOUS TO BE OFF BY THAT MUCH WHEN THE ESTIMATE WAS IN AUGUST.

SO THAT WAS BROUGHT UP AT OUR PUBLIC SAFETY MEETING.

I BROUGHT THAT UP BECAUSE A BIG PIECE OF WHAT WE'RE OVERAGE IS THE TECHNOLOGY.

AND YOU SAID KOMATSU IS HERE AND I, I MEAN.

TECHNOLOGY IS SUCH A BIG PIECE TO HOW WE RESPOND TO CALLS, HOW CALLS COME IN, HOW WE DISPATCH CALLS OUT HOW WAS THIS SIGNIFICANT OF A PIECE OF OUR OPERATIONS OVERLOOKED? AND THAT'S NOT A QUESTION FOR YOU, BUT I'M JUST CURIOUS IN GENERAL, LIKE, THAT'S A LARGE SUM OF MONEY THAT WAS SOMEHOW NOT FIGURED INTO THE INITIAL QUOTE.

AND GOING BACK TO WHAT COUNCIL MEMBER RUSSELL SAID, I MEAN, HOW CAN WE BE SURE THINGS LIKE THIS DON'T GET DON'T HAPPEN AGAIN, PARTICULARLY

[00:55:09]

WHEN ALMOST ALL OF OUR OPERATIONS CITYWIDE, THERE'S SUCH A TECHNOLOGY PIECE TO IT.

I THINK A HANDFUL OF THINGS THERE.

SO THE $3.7 MILLION BUDGET WAS DEVELOPED FROM AN EARLIER ESTIMATE, RIGHT? SO I THINK WE'VE KNOWN FOR A WHILE THAT WE WERE LIKELY GOING TO BE TRENDING OVER BUDGET, BUT THE BUDGET WAS ESTABLISHED, SO WE DIDN'T WANT TO MODIFY UNTIL WE ACTUALLY HAD HARD NUMBERS COME IN. SO I WANT TO BE CLEAR ABOUT THAT.

I THINK WE ALWAYS LOOK TO REEVALUATE OUR PROCESSES.

WE'VE BEEN ENGAGING OUR TEAM MUCH EARLIER IN THE PROCESS.

THEY'RE A BIG COMPONENT OF THAT.

WE'VE BEEN WORKING WITH FIRMS LIKE MR. ZARDARI, WHO DOES VERTICAL CONSTRUCTION ON A DAY IN, DAY OUT BASIS.

AND TO GET THAT EXPERTISE EARLY ON.

SO THOSE ARE SOME OF THE THINGS THAT WE'RE TWEAKING AND MODIFYING IN OUR PROCESSES THAT WE'VE NOT MAYBE DONE AS GOOD OF A JOB BEFORE AS WE ARE NOW.

AND SO THERE WERE A FEW THINGS THAT WERE PROBABLY MISSED OPPORTUNITIES ON BOTH SIDES.

AND I THINK WE'VE CORRECTED THAT IN TERMS OF OUR PROCESSES MOVING FORWARD.

OKAY. WELL, THEN THE LAST THING WOULD BE WHERE TO GET THE MONEY FROM.

I AGREE, KEEP THE CASH RESERVES FOR A RAINY DAY, AND WE'LL FIGURE IT OUT ON THE SIP.

ANYBODY ELSE? WHO GETS TO MAKE THIS MOTION? I'LL BE GLAD TO MAKE THE MOTION TO APPROVE THE CONSTRUCTION CONTRACT.

MAYOR PRO TEM, FOR.

FOR CLARITY. IS THAT WITH ALL ONE WITH ALTERNATE ONE AND ALTERNATE TWO? THAT'S WHAT WE'RE BEING ASKED TO APPROVE.

AND THAT'S WHAT MY MOTION IS.

I'LL SECOND. I HAVE A MOTION BY DAN.

A SECOND BY ADAM. PLEASE VOTE.

THAT PASSES UNANIMOUSLY.

THANK YOU. THANK YOU, MAYOR AND COUNCIL.

THAT BRINGS US TO ITEM 6.E CONSIDER APPROVAL OF AN ORDINANCE AMENDING THE ANNUAL CITY BUDGET FOR FISCAL YEAR

[6.E. Consider approval of an ordinance amending the annual City budget for Fiscal Year 2024- 2025 (CSO#5560-09-2024) by increasing appropriations to various funds for rolling forward encumbrances from the prior year to accommodate current purchase orders and encumbered contracts; and find time is of the essence. (First and Final Reading) (Staff Contact: Gloria Platt, Director of Finance)]

2024-2025. BY INCREASING APPROPRIATIONS TO VARIOUS FUNDS FOR ROLLING FORWARD ENCUMBRANCES FROM THE PREVIOUS YEAR TO ACCOMMODATE CURRENT PURCHASE ORDERS AND ENCUMBRANCE CONTRACTS, AND FIND THAT TIME IS OF THE ESSENCE, ALLOWING A FIRST AND FINAL READING THIS EVENING.

ON THIS ITEM, THE STAFF PRESENTER IS GLORIA PLATT, DIRECTOR OF FINANCE.

GOOD EVENING, MAYOR AND COUNCIL.

AGAIN, THIS ITEM IS TO REQUEST APPROVAL OF AN ORDINANCE AMENDING THE BUDGET FOR FISCAL YEAR 24-25.

AND THIS IS TO ROLL ENCUMBRANCES FROM THE PRIOR YEAR TO FISCAL YEAR 24-25.

SO WE WILL DISCUSS THE PURPOSE OF THE BUDGET AMENDMENT A LITTLE FURTHER, HOW THIS AFFECTS THE ACCOUNTING FOR THE ENCUMBRANCES, THE FISCAL IMPACT FOR EACH FUND AFFECTED.

AND THEN WE HAVE PROVIDED A DETAILED LIST FOR COUNCIL OF THESE ENCUMBRANCES.

SO AGAIN THIS IS TO OBTAIN AUTHORIZATION FOR CHANGES IN THE ACCOUNTING SYSTEM IN RESPONSE TO YOUR ENCLOSING.

SO DURING THE YEAR WHEN WE DO HAVE SIGNED CONTRACTS AND ISSUE POS FOR VARIOUS EXPENSES, WE PUT A HOLD ON THOSE GL ACCOUNTS.

AND SO THAT IS A CONTROL ITEM TO ENSURE THAT THOSE FUNDS ARE NOT SPENT ON SOMETHING ELSE.

AND SO THOSE FUNDS ARE ENCUMBERED AT THAT TIME.

AND SO THE RESULT WHEN WE GET TO THE END OF THE FISCAL YEAR AND WE HAVEN'T RECEIVED ALL OF THE GOODS OR SERVICES, IS, IS THOSE FUNDS HAVE NOT BEEN SPENT. AND SO THERE IS A NEED TO ROLL THOSE ENCUMBRANCES FORWARD TO THE NEXT FISCAL YEAR.

AND SO WE WOULD REDUCE THOSE ENCUMBRANCES OF COURSE, IN THE PREVIOUS FISCAL YEAR, ROLL THEM FORWARD.

BUT THERE IS THE NEED FOR THE BUDGETED APPROPRIATIONS IN PLACE AS WELL.

AGAIN, THESE ARE COMMITMENTS RELATED TO THESE CONTRACTS NOT YET PERFORMED AND ORDERS NOT YET FILLED, AND THEY SERVE FOR THAT BUDGETARY CONTROL AND EXPENDITURE MANAGEMENT.

SO THE FISCAL IMPACT OF THE BUDGET AMENDMENT WE'RE SHOWING BY FUND.

BUT OVERALL, THE BUDGET AMENDMENT IS FOR $2,384,356.

AND THIS IS ACROSS VARIOUS FUNDS FOR THESE VARIOUS CONTRACTS AND PURCHASE ORDERS.

SO WE HAVE BROKEN IT UP BY THE VARIOUS FUNDS.

A NUMBER OF THESE CONTRACTS AND PURCHASE ORDERS ARE PROFESSIONAL SERVICES.

MANY OF THESE ITEMS ARE ITEMS THAT YOU HAVE SEEN THROUGHOUT THE YEAR AS DEPARTMENTS COME FORWARD AND REQUEST THESE ITEMS AND, AND I WANTED TO GET TO THE EQUIPMENT REPLACEMENT FUND.

THIS ONE IS A LITTLE BIT LARGE.

IT IS VARIOUS VEHICLES.

WE HAVE SEEN A RECENT HISTORY OF IT'S BEEN VERY HARD TO ACCOMPLISH SOMETIMES FILLING THESE ORDERS WITHIN THE SAME FISCAL YEAR.

[01:00:08]

AND SO WE WE HAVE A LOT OF SUPPLY OR I'M SORRY, WE HAVE WE HAVE MORE DEMAND THAN SUPPLY.

AND SO THAT IS CATCHING UP.

WE HAVE SEEN IMPROVEMENTS IN THIS AREA, BUT WE HAVE MANY VEHICLES AND EQUIPMENT THAT WE ARE NEEDING TO ROLL FORWARD BECAUSE WE HAVE NOT RECEIVED THOSE YET.

WE HAVE A FEW SMALLER ONES AS WELL.

AND, AND AGAIN, THIS IS, THIS IS SOMETHING THAT WE HAVE COMPLETED HISTORICALLY.

AND IT IS JUST AN, AN ITEM SO THAT WE CAN COMPLETE THESE CONTRACTS AND PURCHASE ORDERS THAT WE HAVE ALREADY ISSUED.

SO AT THIS TIME, I CAN TAKE ANY QUESTIONS THAT YOU MIGHT HAVE.

AND OF COURSE, STAFF DOES RECOMMEND APPROVAL OF THE ORDINANCE TO AMEND THE BUDGET.

ANYBODY? IS THERE A MOTION? MOTION TO APPROVE.

I HAVE A MOTION BY VICTORIA.

SECOND BY ALEXA. PLEASE VOTE.

PASSES UNANIMOUS.

THANK YOU. THANK YOU, MAYOR AND COUNCIL.

THAT BRINGS US TO 6.F.

[6.F. Consider approval of a resolution amending the five-year Capital Improvement Plan (CIP) for Fiscal Year 2024-2025. (Staff Contact: Gloria Platt, Director of Finance)]

CONSIDER APPROVAL OF A RESOLUTION AMENDING THE FIVE YEAR CAPITAL IMPROVEMENT PLAN FOR FISCAL YEAR 2024-2025.

ONCE AGAIN, THE STAFF PRESENTER IS GLORIA PLATT, DIRECTOR OF FINANCE.

AGAIN, THIS ITEM IS TO CONSIDER APPROVAL TO AMEND THE FIVE YEAR CIP PLAN FOR FISCAL YEAR 24-25.

SO AT THE SEPTEMBER 9TH, 2024 COUNCIL MEETING, THE COUNCIL DID APPROVE THE 24-25 BUDGET ALONG WITH THE CAPITAL IMPROVEMENT PLAN.

SINCE THEN, STAFF HAS IDENTIFIED AND RECOMMENDED UPDATES TO THE CIP TO COMPLETE RECOMMENDED PROJECTS.

THESE PROJECTS PROJECT UPDATES DO INCLUDE GENERAL GOVERNMENT PROJECTS, WATER PROJECTS FOR A PROJECTS AND FOR B PROJECTS.

SO GOING THROUGH THESE ADJUSTMENTS IN MORE DETAIL.

THE FIRST ONE TO GENERAL GOVERNMENT WE HAVE DISCUSSED IN THE PRIOR ITEM, BUT THERE IS AN INCREASE BEING REQUESTED OF A NET OF 300,000 TO THE GENERAL GOVERNMENT PROJECTS.

SO THIS INCLUDES THE INCREASE FOR THE FIRE STATION ONE IMPROVEMENTS BECAUSE OF THE INCREASE IN THE CONSTRUCTION COSTS AND THE FURNITURE, FIXTURES AND EQUIPMENT AND RELATED TO THIS, THERE IS A DECREASE THAT HAS BEEN ENTERED FOR THE ALSBURY PHASE 1.B PROJECT BECAUSE OF THE COST THAT CAME IN ON THE ACTUAL CONSTRUCTION BEING REDUCED.

SO WE DID HAVE A DECREASE IN THE ACTUAL CONSTRUCTION COST FOR THAT PROJECT ALONG THAT.

SO THE SAME PROJECT THERE ALSBURY PHASE ONE B BUT IN THE WATER SIDE WE HAVE A DECREASE OF $81 AGAIN, SAVINGS IN THOSE ACTUAL CONSTRUCTION COSTS FOR THAT PHASE.

SO, THEIR STAFF IS REQUESTING AN INCREASE OF 3000 OR I'M SORRY, $3,042,400 FOR A PROJECTS FOR THE ADDITION OF NEW PROJECTS.

THIS IS THE HIGH POINT EXPANSION PURCHASE, WHICH IS LAND PURCHASED IN THE HIGH POINT BUSINESS PARK.

THE PROJECT WAVE, WHICH IS THE BETHANY WATER EXPANSION AND IMPROVEMENTS AND THE WEST SIDE INFRASTRUCTURE, AND THIS IS FUNDING TO PROVIDE INFRASTRUCTURE AT HULEN AND SALISBURY.

ADDITIONALLY, STAFF IS REQUESTING AN INCREASE OF $2,703,750 TO FOUR B PROJECTS TO MOVE THE ADULT SOFTBALL FIELDS UP FROM FISCAL YEAR 2027 TO 2025, AND MOVE THE COMMUNITY PARK PROJECT UP FROM 2026 TO 2025.

SO THESE TWO PROJECTS WERE ALREADY IN THE CIP PLAN AND STAFF IS REQUESTING TO MOVE THESE UP.

THESE LAST TWO ITEMS FOR FOUR PROJECTS AND FOUR B PROJECTS WERE TAKEN BEFORE THE FOUR A AND FOUR B BOARDS EARLIER THIS EVENING AND APPROVED AND ALSO INCLUDED IN THE PREVIOUS AGENDA ITEM TONIGHT FOR RATIFICATION OF THOSE ITEMS. THIS IS THE DETAILED CIP PLAN WHERE WE DO SHOW THESE CHANGES IN MORE DETAIL.

AGAIN YOU CAN SEE THE IN GREEN ARE THE CHANGES WHERE WE ARE REQUESTING TO INCREASE THE CIP FOR 2025, FOR $1.1 MILLION FOR THAT FIRE STATION, INCREASED COSTS AND THEN A LITTLE FURTHER DOWN THE ALSBURY PHASE ONE B PROJECT FOR THIS IS A REDUCTION FROM $3,615,444 TO $444, SO A REDUCTION OF 800,000, BRINGING THE TOTAL OF THE CIP FOR GENERAL GOVERNMENT PROJECTS TO

[01:05:10]

$42,206,956. AND WATER PROJECTS.

WE ARE SHOWING THE REDUCTION, AS MENTIONED, FOR THE ALSBURY CONTRACT OF $306,181.

NO CHANGES TO SEWER PROJECTS.

NO CHANGES TO [INAUDIBLE].

TWO PROJECTS.

AGAIN, THESE ADDITIONAL PROJECTS AND FOR A FUNDS AND MOVING THESE TWO PROJECTS UP IN FOUR B.

SO THAT DOES BRING THE TOTAL OF ALL PROJECTS TO $86,423,473.

SO WALKING FORWARD FROM THE ADOPTED BUDGET.

COUNCIL DID APPROVE $85,191,359, AND THE PROPOSED CHANGE IS NET TO $1,232,114 FOR AN AMENDED CIP.

AS MENTIONED, OF 86,423,473.

WE DID INCLUDE THE IN THE SLIDE, THE FOR A AND THE FOR B FINANCIAL FIVE YEAR FORECAST.

SO THAT YOU CAN SEE THE DEBT SERVICE COMING ON IN THE YEARS AFTER 2025 AND THE CHANGES IN THAT FORECAST.

AND THAT IS FOR BOTH FOR A AND FOR B.

SORRY. SO NOW IF YOU HAVE ANY QUESTIONS I'D BE HAPPY TO TRY TO ANSWER.

AND OF COURSE, MR. OSCARSSON IS HERE AS WELL.

AND VARIOUS DEPARTMENT HEADS IF YOU HAVE ANY QUESTIONS ABOUT SPECIFIC PROJECTS.

ANYBODY? OKAY, WE'RE READY FOR A MOTION.

I'LL MAKE A MOTION TO APPROVE ITEM 6.F APPROVE AS PRESENTED WITH MODIFICATIONS.

I HAVE A MOTION BY LARRY. A SECOND BY ALEXA.

PLEASE VOTE. PASSES.

UNANIMOUS. THANK YOU, MAYOR AND COUNCIL.

THAT BRINGS US TO ITEM SIX G.

[6.G. Consider approval of a resolution declaring intention to reimburse an amount not to exceed $86,430,000 for FY 2024-25 planned capital projects including public works, public safety, parks, waterworks, wastewater projects. (Staff Contact: Gloria Platt, Director of Finance)]

CONSIDER APPROVAL OF A RESOLUTION DECLARING INTENTION TO REIMBURSE AN AMOUNT NOT TO EXCEED 86,430,000 FOR FISCAL YEAR 2024 2025.

PLANNED CAPITAL PROJECTS, INCLUDING PUBLIC WORKS, PUBLIC SAFETY PARKS.

WATER WORKS.

WASTEWATER PROJECTS.

THE STAFF PRESENTER IS GLORIA PLATT, DIRECTOR OF FINANCE.

MAYOR AND COUNCIL. THIS ITEM AGAIN IS TO REQUEST APPROVAL OF THE REIMBURSEMENT RESOLUTION NOT TO EXCEED 86,430,000 FOR PUBLIC WORKS.

PUBLIC SAFETY PARKS.

WATER WORKS.

WASTEWATER PROJECTS.

ACQUISITION OF LAND FOR SAID PROJECTS, ALL INCLUDED IN THE CAPITAL IMPROVEMENT PLAN IN THE PREVIOUS ITEM.

AND SO THE REIMBURSEMENT RESOLUTION DOES PROVIDE PROJECT FUNDING PRIOR TO ISSUANCE OF THE BONDS.

THE CITY DOES ANTICIPATE ISSUING BONDS DURING AUGUST OF 2025.

THIS RESOLUTION IS NOT AN AUTHORIZATION TO ISSUE THE BONDS.

SO AGAIN, COUNCIL DID APPROVE THE BUDGET AND THE FIVE YEAR CAPITAL PLAN ON SEPTEMBER 9TH TONIGHT, WE PRESENTED AN AMENDED CAPITAL IMPROVEMENT PLAN THAT WAS PREVIOUSLY APPROVED ON THE PREVIOUS ITEM, AND THIS CAPITAL COST WILL BE REIMBURSED FOR PROJECT EXPENSES INCURRED OR OBLIGATED UP TO 60 DAYS BEFORE THE REIMBURSEMENT RESOLUTION THROUGH THE DATE OF ISSUANCE OF THE BONDS EXPECTED TO BE ON OR BEFORE AUGUST 31ST, 2025.

AGAIN, THIS IS THE CAPITAL IMPROVEMENT PLAN AS PRESENTED WITH THAT TOTAL OF $86,423,473.

SO THIS DOES THIS DOES ALLOW THE CITY TO BEGIN INCURRING CAPITAL EXPENDITURES WITH THE INTENT TO REIMBURSE THE COST WITH THE PROCEEDS FROM THE BONDS WHEN THEY ARE ISSUED AT THE FUTURE DATE.

SO THIS DOES ALLOW THE CITY STAFF TO BEGIN SPENDING ON THESE PROJECTS AHEAD OF THE BOND ISSUANCE EXPECTED IN AUGUST OF 2025.

SO COUNCIL, WE ASK IF YOU HAVE ANY QUESTIONS.

WE CAN DISCUSS THE ITEM AND THEN STAFF DOES RECOMMEND APPROVING THE RESOLUTION.

[01:10:01]

SO IF YOU HAVE ANY QUESTIONS AT THIS TIME, I'LL BE HAPPY TO TAKE THOSE.

ANYBODY? YOU GOOD? LARRY. IS THERE A MOTION ON THIS? WE. HAVE A MOTION BY DAN.

A SECOND BY ADAM. PLEASE VOTE.

PASSES. UNANIMOUS. THANK YOU, MAYOR AND COUNCIL.

THAT BRINGS US TO 6.H.

[6.H. Consider approval of a contract with Reliable Paving, Inc. through an agreement with Tarrant County, Texas for miscellaneous concrete repairs in an amount of $700,000. (Staff Contact: Justin Scharnhorst, Deputy Director of Public Works)]

CONSIDER APPROVAL OF A CONTRACT WITH RELIABLE PAVING INCORPORATED THROUGH AN AGREEMENT WITH TARRANT COUNTY, TEXAS, FOR MISCELLANEOUS CONCRETE REPAIRS AND AN AMOUNT OF 700,000.

THE STAFF PRESENTER IS JUSTIN SCHARNHORST, DEPUTY DIRECTOR OF PUBLIC WORKS.

JUSTIN. THANK YOU, AMANDA.

MAYOR AND COUNCIL. GOOD EVENING.

STANDING BEFORE YOU TONIGHT.

IT'S KIND OF A FOLLOW UP FROM THE NOVEMBER 4TH CITY COUNCIL MEETING.

WHERE WE PRESENTED, IN PARTNERSHIP WITH ASSET MANAGEMENT, TWO DIFFERENT OPTIONS WITH REGARD TO THE STREET MAINTENANCE PROGRAM AND WITH THE NEAR FUTURE LOOK LIKE FOR IT.

WE WERE DIRECTED AT THAT TIME TO BRING A CONTRACT BACK AT THIS MEETING THAT WOULD ADDRESS IMMEDIATE NEEDS ON SOME OF OUR MAJOR THOROUGHFARES HIDDEN CREEK, SALISBURY AND RENFRO.

OVERALL CONTRIBUTING TO THE STREET MAINTENANCE ASSET MANAGEMENT PROGRAMS. WE CONTINUE TO CALIBRATE AND GO THROUGH THE VERIFICATION PROCESS OF THAT PLAN.

AS I PREVIOUSLY MENTIONED AT THE LAST MEETING, THIS WOULD IDENTIFY LOCATIONS ON HIDDEN CREEK, RENFRO, AND SALISBURY.

WE HAVE 15 LOCATIONS IDENTIFIED IN HIDDEN CREEK WHERE THE MOST OF THIS WORK WOULD BE CONTRIBUTED.

HOWEVER, IT WOULD EXTEND TO SALISBURY AND NORTHWEST RENFROE.

I'LL GET INTO THAT A LITTLE BIT.

THESE OTHER LOCATIONS ARE KIND OF JUST A VISUAL OF THINGS THAT WE HAVE IN MOTION SINCE AUGUST 5TH.

MISCELLANEOUS REPAIRS THROUGHOUT THOSE TWO LOCATIONS.

WE JUST WRAPPED UP HIDDEN VISTAS ABOUT TWO WEEKS AGO AND ARE IN THE FINAL STAGES OF SCHEDULING FOR THREE LOCATIONS ON SALISBURY, MAINLY IN THE NEWTON BLOCK NORTHBOUND UP TO ST. ANN'S. SO STAFF INITIATED THESE REPAIRS IN PREPARATION FOR THE NOVEMBER 4TH MEETING.

WE WENT TO EACH SITE, MARKED THE LOCATIONS, MEASURED QUANTITIES THAT WE TOOK TO ELICIT CONTRACTORS WE OBTAINED THROUGH THE CITY OF FORT WORTH AND TARRANT COUNTY THAT HAD EXISTING CONTRACTS TO OBTAIN PRICING FROM THEM.

WE PROVIDED THOSE QUANTITIES AND ASKED THEM TO GIVE US PROPOSALS BACK.

SOME OF THESE PICTURES ARE GOING TO LOOK FAMILIAR FROM THE LAST COUNCIL MEETING.

WE HAVE INCLUDED A COUPLE DIFFERENT LOCATIONS.

AGAIN, THIS IS NOT TOTALLY INCLUSIVE.

THIS IS TO GET YOU A VISUAL OF SOME OF THE HIGHER LOCATIONS THAT WE'RE GOING TO BE TARGETING.

THIS IS NEAR FIRE STATION 16.

EASTBOUND AT HIDDEN CREEK.

GENERALLY SAME LOCATION.

HIDDEN OAKS JUST TO THE EAST OF THAT.

TOWARDS I-35.

BACK TOWARDS WALMART.

174 AT LISA AND THEN BACK TO THE EAST.

EAST OF THE INTERSTATE AT CARDINAL RIDGE.

THIS IS GOING TO BE IN BOTH DIRECTIONS.

GOING DOWN TOWARDS THE MIDDLE SCHOOL.

NORTHWEST RENFROE IN THE VICINITY OF CLOVER STREET AND POINTS WEST NORTHWEST RENFRO AND HILLSIDE DRIVE.

AND THEN BACK TO ALSBURY.

AS I MENTIONED EARLIER, THE SCHEDULING FROM FISCAL YEAR 23-24 IS IN THE FINAL STAGES FROM THE NEWTON BLOCK TO ST.

ANNE'S. THESE ADDITIONAL LOCATIONS WILL BE EITHER IN THE INSIDE LANES OR COMING BACK DOWN TO THE SOUTH IN THAT SAME GENERAL VICINITY.

SO THIS ITEM IS BEFORE YOU TONIGHT.

WE ANTICIPATE SCHEDULING IF IT'S APPROVED, WITH REPAIRS BEGINNING AS SOON AS JANUARY.

WE'RE ESTIMATING TO HAVE THESE COMPLETED BY LATE SPRING OF 25.

SO THE RECOMMENDATION TONIGHT IS TO APPROVE CONTRACT WITH RELIABLE, RELIABLE PAVING TO A TARRANT COUNTY CONTRACT FOR CONCRETE REPAIRS IN THE AMOUNT OF $700,000.

AND I'M HERE TO TAKE ANY QUESTIONS THAT YOU HAVE.

ANYBODY? THEY THEY'LL STABILIZE THE SOIL AND EVERYTHING UNDERNEATH THEM AFTER THEY CUT THE PANELS OUT.

YES, SIR. AS BEST THEY CAN.

I GUESS WE'RE ACTUALLY GOING TO TAKE SAMPLES IN A COUPLE DIFFERENT LOCATIONS TO DETERMINE WHAT WE'LL BE PUTTING BACK.

BUT YES, WE WILL BE STABILIZING EACH LOCATION BEFORE WE POUR BACK.

OKAY. ANYBODY ELSE? HOORAY! THANK YOU FOR PRIORITIZING THIS.

AND FINDING OPPORTUNITIES FOR US TO MOVE ALONG FASTER WITH JUMPING AND PIGGYBACKING ON TARRANT COUNTY'S CONTRACT, SO APPRECIATE THE WORK ON THIS.

THIS IS ONE OF THE EASIEST VOTES WE'VE GOT SO FAR TONIGHT, I THINK.

IS THERE A MOTION? I GOT A MOTION FOR THE FIELD.

A SECOND BY LEXA. PLEASE VOTE.

[01:15:06]

PASSES UNANIMOUSLY. THANK YOU, JUSTIN.

THANK YOU. THANK YOU.

MAYOR. AT THIS TIME, IF WE COULD TAKE A BRIEF BREAK.

WE HAVE LOST SOUND ON OUR SWAGIT ON OUR VIDEOS.

SO IF WE CAN JUST TAKE A FIVE MINUTE BREAK.

FOR HOW LONG? ABOUT FIVE MINUTES.

MAYBE WE'LL REEVALUATE.

HOPEFULLY NOT LONGER THAN THAT.

HELLO? ERIC SAID WE'RE READY.

OH. WE'RE MISSING.

I WAS GOING TO SAY AT THIS TIME WE'RE MISSING TWO COUNCIL MEMBERS.

SO EVEN THOUGH MR. OSCARSSON IS READY TO ROLL, WE ARE STILL NOT READY.

THEY GOT OUT QUICK.

ALREADY.

THANK YOU, MAYOR AND COUNCIL.

THAT BRINGS US TO ITEM 6.A, WHICH WE HAVE ALREADY MOVED UP IN THE AGENDA.

SO THAT WILL TAKE US TO 6.J.

[6.J. Consider approval of a construction contract for ITB 2025-001 with Reliable Paving, Inc. for the Summercrest Reconstruction project in the amount of $1,304,737.32 with a project contingency of $130,473.73 for a total of $1,435,211.05. (WA2405) (Staff Contact: Eric Oscarson, Deputy City Manager)]

CONSIDER APPROVAL OF A CONSTRUCTION CONTRACT FOR ITB 2025 001 WITH A RELIABLE PAVING INCORPORATED FOR THE SUMMER CREST RECONSTRUCTION PROJECT IN THE AMOUNT OF $737.32, WITH A PROJECT CONTINGENCY OF 130,000 473,370 $0.03, FOR A TOTAL OF $1,435,211.05.

DON'T FORGET THE $0.05.

THE STAFF PRESENTER IS ERIC OSCARSSON, DEPUTY CITY MANAGER.

LET ME PULL IT UP.

THERE WE GO. GOOD EVENING, MAYOR AND COUNCIL.

TONIGHT BEFORE YOU IS A CONSTRUCTION CONTRACT FOR SUMMER CREST FROM JUST NORTHWEST OF NICOLE TO JUST PAST HILLSIDE DRIVE.

COUNCIL ASKED FOR US TO GET CONSTRUCTION PROJECTS GOING, SO WE'RE HERE OVER THE LAST FEW MEETINGS TO GET A LOT OF WORK DONE.

SO THIS IS PART OF OUR.

THIS PROJECT IS 2405 BECAUSE THERE IS A WATER AND WASTEWATER COMPONENT TO IT.

BUT THE MILLION DOLLARS THAT'S IN THE CAPITAL PLAN FOR ADDITIONAL PAVEMENT WILL BE PAYING FOR SOME OF THIS AS WELL.

SO THIS PROJECT IS THE RECONSTRUCTION OF SUMMER CRAFTS FROM NORTHWEST NICOLE TO SOUTHEAST OF HILLSIDE DRIVE.

AND WE DID PUT OUT THE BID FOR LOOK AT COST FOR CONCRETE PAVEMENT OR ASPHALT PAVEMENT.

AND WE HAVE BOTH OF THOSE BID NUMBERS FOR YOU TODAY.

IT DOES INCLUDE SOME WATER AND SEWER REPLACEMENT FOR A PORTION OF THE PROJECT AND THEN RESTRIPING OF THE ROADWAY.

THE ENGINEER'S ESTIMATE FOR THIS PROJECT WAS APPROXIMATELY $1.5 MILLION.

I RECEIVED TWO BIDS FOR THIS PROJECT, ONE FROM RELIABLE AND ONE FROM JR WEST.

I'M HERE. YOU CAN SEE RELIABLE PAVING WAS THE LOW BIDDER FOR BOTH THE ASPHALT AND CONCRETE, WITH A SLIGHT INCREASE OF ABOUT $150,000 TO GO TO A CONCRETE ROADWAY.

WHY CONCRETE VERSUS ASPHALT? I WANT TO PUT TOGETHER SOME NUMBERS.

SO GOING BACK TO OUR ASSET MANAGEMENT PROGRAM, WHEN WE DO OUR ASSET MANAGEMENT ASSESSMENT WE LOOK AT CONCRETE.

IF WE DO PREVENTIVE MAINTENANCE IT COULD LAST AS LONG AS 100 YEARS IF IT'S MAINTAINED ASPHALT 50 YEARS IF WE DO MAINTENANCE, AND THEN BELOW EACH ONE IS THE DIFFERENT TYPE OF PREVENTIVE MAINTENANCE WE COULD DO OVER A PERIOD OF TIME TO THAT ROADWAY TO MAKE SURE IT WE GET IT TO LAST AS LONG AS WE POSSIBLY CAN.

JUST A QUICK SIDE NOTE, IT IS OUR CURRENT CITY DESIGN STANDARDS.

WE ONLY INSTALL CONCRETE ROADWAYS TODAY.

SO THE TRANSITION WOULD MAKE SENSE.

WE DID LOOK AT THE COST OF BUILD VERSUS THE TWO OPTIONS BASED ON REPLACEMENT SCHEDULE, ANNUALIZED PREVENTIVE MAINTENANCE OVER THAT 100 YEAR PERIOD, AND THEN WHAT OUR TOTAL

[01:20:04]

ANNUAL INVESTMENT IS.

IT'S ACTUALLY BASED ON PREVENTIVE MAINTENANCE AND LENGTH OF TIME WE WOULD GET OUT OF THE CONCRETE ROADWAY.

WE HAVE A BETTER INVESTMENT IF WE GO WITH A CONCRETE ROADWAY FUNDING FOR THIS PROJECT.

AGAIN, WE HAVE $1 MILLION IN STREET BONDS THAT WAS APPROVED IN THE REIMBURSEMENT RESOLUTION JUST BEFORE THIS.

AND THEN WE HAVE $650,000 THAT WAS IDENTIFIED AND PREVIOUSLY ISSUED WATER AND SEWER BONDS.

WE FOUND SAVINGS IN DIFFERENT PROJECTS.

SO WE TRANSFER THAT INTO THIS PROJECT AS WELL.

IF WE MOVE FORWARD TONIGHT, WE PLAN TO GIVE A NOTICE TO PROCEED IN DECEMBER, AND WE HAVE A 120 DAY CALENDAR FOR CONSTRUCTION.

SO BY APRIL OF NEXT YEAR, THIS ENTIRE PROJECT WOULD BE COMPLETED.

AND THEN TONIGHT, WE'RE REQUESTING APPROVAL OF THE BID AWARD TO RELIABLE PAVING FOR THE SUMMER CREST RECONSTRUCTION IN THE AMOUNT OF ABOUT 1.3 MILLION, WITH A CONTINGENCY FOR A TOTAL PROJECT OF ABOUT A LITTLE OVER $1.4 MILLION.

I'D BE HAPPY TO ANSWER ANY QUESTIONS.

ANY QUESTIONS? IS THERE ANY.

THERE'S STREET PARKING AT A LITTLE BEFORE THE HILLSIDE.

RIGHT? JUST BEFORE HILLSIDE.

SO, IT'LL BE STRIPED IN. IT'LL BE RESTRIPED IN.

OKAY. YEP. THEY'LL DO LIKE ONE HALF THE ROAD AT A TIME, I GUESS.

YEAH. SO ACTUALLY, THIS IS WIDE ENOUGH.

IT'LL PROBABLY BE, WE'LL PROBABLY HAVE MULTIPLE TRANSITIONS AS WE GO THROUGH THIS PROJECT.

ANYBODY ELSE? I WANT TO THANK DAN FOR BRINGING THIS TO THE ATTENTION OF THE INFRASTRUCTURE COMMITTEE.

DOING ASPHALT AND DOING CONCRETE WAS NOT THAT MUCH DIFFERENCE IN PRICE.

AND WE NEED TO START DOING MORE CONCRETE.

SO IS THERE A MOTION ON THIS? A RELIABLE IS ALSO A GOOD COMPANY THAT I CAN VOUCH FOR.

AND I'LL MAKE THE MOTION TO APPROVE THE CONTRACT AWARD.

I HAVE A MOTION BY DAN A SECOND BY ALEXA.

PLEASE VOTE.

PASSES UNANIMOUS.

THANK YOU, MAYOR AND COUNCIL.

THAT BRINGS US TO SECTION SEVEN REPORTS AND PRESENTATIONS.

[7.A. Receive a report, hold a discussion and provide staff feedback on a proposed egret deterrent program. (Staff contact: DeAnna Phillips, Director of Community Services)]

SEVEN A IS TO RECEIVE A REPORT, HOLD A DISCUSSION AND PROVIDE STAFF FEEDBACK ON A PROPOSED EGRET DETERRENT PROGRAM.

STAFF. PRESENTER IS DEANNA PHILLIPS, DIRECTOR OF COMMUNITY SERVICES.

DEANNA. THANK YOU.

GOOD EVENING, MAYOR AND COUNCIL.

I'M HERE AGAIN. AS WE WRAP UP.

HOPEFULLY OUR EGRET DETERRENT PROGRAM OUTLINES FOR US TO DECIDE TONIGHT.

SO AGAIN, THE REASON WHY WE'RE HERE IS JUST TO FINALIZE WHAT WE'RE GOING TO DO FOR THE EGRET PROGRAM WITH THE ALLOCATED FUNDS THAT THAT WERE IN THE FISCAL YEAR 2425 BUDGET. AND JUST A FRIENDLY REMINDER, AS WE TALK ABOUT EGRETS, THAT THEY ARE PROTECTED BY THE MIGRATORY BIRD TREATY ACT OF 1918, WHICH MAKES IT ILLEGAL TO HARM OR HARASS THEM ONCE THEY ARE NESTING.

AND THAT IS KIND OF WHAT GIVES US THE PROBLEM OF WHAT WE ARE ALLOWED TO DO WITH FOR THESE BIRDS WHEN THEY START NESTING.

AND JUST A QUICK BACKGROUND FOR EVERYONE.

IN MAY OF 24, AN EGRET ROOKERY WAS ESTABLISHED IN THE SHADY OAKS AREA IN THE SUMMER.

THE CITY DID ASSIST HOMEOWNERS IN MITIGATING SOME OF THE MESS FROM THE EGRET ROOKERY BY SPRAYING DOWN AND SWEEPING TREE STREETS AND REMOVING THE DEAD BIRDS.

ON OCTOBER 9TH, WE HOSTED A NEIGHBORHOOD MEETING IN THE SHADY OAKS AREA, AND THEN ON OCTOBER 21ST, I PRESENTED OPTIONS FOR EGRET DETERRENT METHODS IN THE NEIGHBORHOODS FOR COUNCIL CONSIDERATION.

AND THOSE FUNDING OPTIONS ARE IN FRONT OF YOU TODAY THAT WERE PRESENTED ON THE OCTOBER 21ST MEETING AND CITY COUNCIL GAVE SOME OPTIONS FOR THREE, FOUR AND FIVE AND WE'LL GO THROUGH EACH OF THOSE INDIVIDUALLY WITH WHAT STAFF IS SUGGESTING THAT WE DO TO ADDRESS THE EGRET NUISANCE.

SO THE FIRST ONE IS TO BUY AND PREPARE DETERRENT GO KITS FOR HOMEOWNERS.

SO WE'VE PUT TOGETHER KIND OF WHAT WE WOULD INCLUDE IN THOSE KITS.

SO YOUR SCARY I BALLOON WHICH IS THEIR JET NOZZLES WITH A HOSE AND BIRD SCARE RIBBON AND AIR HORN, WILL ALSO PROVIDE INFORMATION ON HOW TO QUICKLY USE THE CONTENTS OF THE GO KITS AND INFORMATION ABOUT THE CITY'S NOISE ORDINANCE.

THIS KIT RIGHT HERE COSTS ABOUT $25.

WE ARE SUGGESTING TO DO ABOUT 100 KITS AT FIRST, WHICH IS APPROXIMATELY $2,500 OUT OF THAT ALLOCATED FUNDING.

WE DO WANT TO TALK ABOUT THE METHOD OF NOISE MEASUREMENT.

I KNOW WE'VE HAD SOME QUESTIONS ABOUT OUR AIR HORNS ALLOWED.

AND REALLY THE METHOD OF NOISE MEASUREMENT IS THAT IT CONTINUES FOR 30S IN DURATION.

SO. AND I DON'T WANT TO SPEAK FOR THE POLICE DEPARTMENT, BUT REALLY.

YOU KNOW, WE'RE LOOKING AT THINGS, NOT A ONE OFF NOISE, BUT THINGS THAT ARE CONTINUED IN NATURE.

SO LOUD MUSIC CONSTRUCTION, THAT'S REALLY WHERE WE'RE LOOKING FOR THE NOISE ORDINANCE COMES IN.

SO AIR HORNS OBVIOUSLY, YOU KNOW, HOPEFULLY NO ONE'S OUT THERE HOLDING IT FOR 30S CONTINUOUSLY.

BUT THAT IS WHAT OUR CITY CODE OF ORDINANCE DOES.

STATE AND THE GO KIT DISTRIBUTION PLAN.

SO WE WILL OFFER THE KIT ON A FIRST COME, FIRST SERVED BASIS TO THE RESIDENTS IN THE KNOWN EGRET NESTING AREA.

[01:25:01]

AND AS I MENTIONED IN MY LAST PRESENTATION, WE HAVE BEEN SENDING OUT EVERBRIDGE MESSAGES DIRECTLY TO THESE HOMEOWNERS AND WE WILL DO THAT TO LET THEM KNOW WHEN THE GO KITS ARE AVAILABLE.

AND ALSO, THROUGH 311 WE THEY DID OPEN UP THE EGRET REPORTING OPTION THIS PAST WEEK.

SO WHEN A REPORT COMES INTO 311 THE ANIMAL SERVICES STAFF WILL MAKE CONTACT WITH THEM, AND IF THEY SEE THAT IT IS THAT THE BIRDS ARE LOOKING AND KIND OF STAYING IN ONE AREA, WE WILL ALSO PROVIDE A GO KIT TO THAT PARTICULAR HOMEOWNER AS WELL.

I KNOW WE'VE HAD SOME QUESTIONS ABOUT WHY NOT BIRD BANGERS FOR THE CITY TO DISTRIBUTE AS WELL IN THE IN THE GO KITS? SO IF YOU'RE NOT FAMILIAR THERE, PYROTECHNIC LAUNCHERS THAT ARE FIRED FROM HAND-HELD LAUNCHERS AND WILL TRAVEL ABOUT 50 TO 75FT BEFORE POPPING.

AND THAT RANGE VARIES DEPENDING ON FIRING ANGLE AND WIND FACTOR.

BUT ONE OF THE THINGS WITH BIRD BANGERS, THESE PARTICULAR ONES, THAT THEY'RE STRICTLY REGULATED.

SO THE FEDERAL BUREAU OF ALCOHOL, TOBACCO AND FIREARMS REQUIRES THAT YOU HAVE TO COMPLETE A WILDLIFE CONTROL STATEMENT AT THE TIME YOU PLACE YOUR ORDER.

SO FOR US TO THEN GET THAT AND THEN DISTRIBUTE IT TO THE HOMEOWNERS, WE FEEL LIKE THAT WOULD NOT BE IN THE BEST INTEREST, AND ESPECIALLY AS WE HAVE TO WORK WITH THE ATF IN DOING THAT. AND ANOTHER CONSIDERATION FOR COUNCIL WAS FOR THE CITY TO PURCHASE ADDITIONAL NOISE MAKERS AND LASERS FOR CITY USE.

AND WHAT WE ARE PROPOSING TO PURCHASE THERE INCLUDES A GAS CANNON THAT'S RADIO CONTROLLED, ALONG WITH A PROPANE TANK AND ADDITIONAL FOUR SPEAKER BYRD SYSTEM, FLYAWAY LASERS AND A PROJECTOR, LASER LIGHT GROUND TO TREE.

AND THOSE ARE SOME OF THE ONES THAT YOU SEE AROUND CHRISTMAS TIME.

AND WE'RE SUGGESTING BUYING FIVE OF THEM, AND WE'D LEND THOSE OUT TO RESIDENTS AS WELL.

SO FOR ALL OF THAT, APPROXIMATELY, IT'S $3,700 ADDITIONAL IS THE OUTREACH CAMPAIGN.

SO I DID MENTION HAVING YARD SIGNS AND THE RIGHT OF WAY TO ALERT THEM OF UPCOMING EGRET SEASONS.

WE WILL INCLUDE THREE ONE ON ONE INFORMATION ON SOME OF THEM.

AND THEN AS THE SEASONS MOVE FORWARD AND WE'RE LOOKING FOR SCALP BIRDS.

WE WILL INCLUDE A SCALP BIRD.

LOOKS LIKE SO DIFFERENT THINGS LIKE THAT.

ON YARD SIGNS.

AND THAT'S APPROXIMATELY $500 AS WELL.

WHEN OUR ANIMAL CONTROL OFFICERS ARE GOING.

EGRETS LIKE TO KIND OF BE IN THE NEST FROM DUSK TO DAWN.

AND THAT IS, OF COURSE, NOT WHEN MY ANIMAL CONTROL OFFICERS ARE AT THEIR NORMAL WORK HOURS.

SO WE DID INCLUDE OVERTIME AS PART OF THAT $30,000 DETERRENT AND FUNDING AS WELL.

OTHER METHODS THAT WILL BE UTILIZED.

AND JUST FOR COUNCIL'S KNOWLEDGE, AGAIN, I MENTIONED BT 311 THAT REPORTING TOOL AND THAT DID GO LIVE LAST WEEK.

A BIG THANKS TO THE BT 311 CUSTOMER SERVICE TEAM FOR GETTING THAT GOING AND AS WELL AS OUR INTERNAL COMMUNICATIONS.

SO STARTING IN JANUARY, WE'LL BE DOING EDUCATION CAMPAIGNS FOR CITY EMPLOYEES ON WHAT EGRETS ARE AND HOW TO REPORT THEM.

A LOT OF THOSE EMPLOYEES WILL BE OUR PARK STAFF, OUR PUBLIC WORKS STAFF, OUR POLICE OFFICERS AND OUR EMPLOYEES THAT ARE REALLY OUT IN THE COMMUNITY.

AND OF COURSE, THERE'S NO COST ASSOCIATED WITH THESE PROGRAMS. AND SO, WITH ALL THAT, THE PROPOSED TOTAL OF 15,000, WHICH LEAVES 13,000 IN ALLOCATED FUND IF WE NEED ADDITIONAL GO KITS IF WE'RE HAVING MORE THAN 100 PEOPLE. HOMEOWNERS TAKE PART IN IT.

IF WE GET INTO A SEASON AND WE NEED ADDITIONAL NOISE AND LASER PURCHASES, OR IF WE DECIDE THAT WE WANT TO START TARGETING DIRECT MAIL PIECES AS WELL, DEPENDING ON HOW THE OUTREACH GOES. AND SO THAT KIND OF BRINGS US TO THIS COUNCIL THOUGHTS ON THE PROPOSED PROGRAM THAT WE HAVE PUT TOGETHER, OR ANY OTHER OPTIONS COUNCIL WOULD LIKE TO CONSIDER.

I JUST WANT TO PUT OUT THERE THAT THAT I LIKE WHAT YOU'RE DOING.

I'M FOR ANYTHING YOU WANT TO DO TO HELP OUR CITIZENS.

BUT IF THEY DON'T NEST ONE PLACE, THEY'RE GOING TO NEST SOMEPLACE ELSE.

SO THIS THIS IS A CAMPAIGN THAT I THINK CITIZENS NEED TO TAKE SOME OF THE RESPONSIBILITY ON THEIR SELF, TRIMMING THEIR TREES UP, GETTING OPENED UP AND STUFF OF THAT NATURE.

WHAT WE'RE DOING IS A BAND-AID ON THE ON THE PROBLEM.

IT'S NOT THE SOLUTION.

NOBODY'S GOT A SOLUTION.

AND WE'RE HAPPY TO HELP THE BEST WE CAN.

BUT WE CAN'T FIX THE PROBLEM.

BUT WE'RE GOING TO.

WE'RE GOING TO DO EVERYTHING WE CAN.

ANYBODY ELSE? MAYOR, I DO HAVE A SPEAKER CARD.

GO AHEAD. BILL JANISCH.

I THINK DEANNA, DEANNA, SHE'S PUTTING TOGETHER PRETTY GOOD OPTIONS AND STUFF LIKE THAT.

BUT LIKE CHRIS SAID, YOU CAN GO OUT THERE AND YOU CAN KILL ALL THESE BIRDS.

THAT'S THE ONLY WAY TO KEEP THEM FROM COMING TO BURLESON.

YOU CAN CUT OUT ALL THE TREES.

THERE'S NO OTHER WAY THEY'RE GOING TO GO NEXT DOOR.

YOU CAN TRIM ALL THE TREES.

THEY'RE STILL GOING TO LAND IN THE TRIM TREES.

THEY'RE GOING TO PICK A SPOT.

THEY'RE PROBABLY GOING TO COME BACK TO THE SAME EXACT FEW HOUSES.

[01:30:03]

I HAD THIS PROBLEM, ACTUALLY.

MINE STARTED OUT IN 2004 WITH BLUE HEARINGS.

MY HOUSE TWO DOORS AWAY AND TWO DOORS AFTER THAT.

THERE WAS A BREEDING PAIR EVERY YEAR UNTIL 2011, WHEN ONCOR SENT A CREW OUT TO CUT DOWN THE BRANCHES THAT HUNG OVER THE POWER LINES, BUT IT WAS JUST TWO BIRDS. EVERY YEAR THEY'D HAVE TWO BABIES AND THAT WAS IT.

AND THEY WERE GONE. DUMPED A LITTLE BIT IN THE YARD AND THAT WAS IT.

BUT WHEN THESE EGRETS SHOWED UP AROUND TEN YEARS AGO OR SO, THEY JUST HAPPENED TO BE RIGHT OVER MY FENCE.

AND, I MEAN, IT WAS NASTY.

LUCKILY, THAT HOUSE, LIKE I'VE SAID BEFORE, IT SAT HIGHER THAN MINE.

SO THE WIND BLEW ACROSS THE STREET, GOT MY NEIGHBORS.

I MEAN, IT STUNK. THE ONLY WAY TO GET THESE PEOPLE'S ATTENTION IS ACTUALLY TAKE THE DROPPINGS.

LET THEM SMELL IT.

I MEAN, IT'LL MAKE YOU THROW UP.

I MEAN, IT'S BAD.

IT'LL CHOKE OUT THE GRASS.

IT'LL KILL THE GRASS. I'M TALKING ABOUT AN INCH TO TWO INCHES OF DROPPINGS ON THE ROOF.

SO THESE PEOPLE, IF THEY DON'T TAKE CARE OF IT, YOU KNOW, AT LEAST SOME PREEMPTIVE MEASURES, THEY'RE GOING TO HAVE PROBLEMS. THE AIR HORNS, THE LITTLE ONES, THEY MAY LAST ONE NIGHT.

YOU'RE GOING TO GET PEOPLE OUT THERE JUST PUSHING A BUTTON.

YOU REALLY NEED TO GET THEM WHEN THEY'RE FLYING IN THE AIR.

THESE BIRDS, WHEN THEY COME IN, WE DO IT EVERY YEAR.

WE HAVEN'T HAD ANOTHER. THEY'VE NEVER COME BACK TO US.

WE'VE CHASED THEM A FEW BLOCKS AWAY, BUT FOR TEN YEARS IN A ROW, ME AND MY NEIGHBOR ARE OUT THERE.

USE THEIR AIR COMPRESSOR LIKE THE LITTLE APPARATUS I BROUGHT IN.

IT'S NON YOU WON'T RUN OUT OF AIR, BUT YOU CAN CRANK THE PRESSURE UP QUITE A BIT.

THE POLICE OFFICERS DO COME OUT EVERY YEAR.

THEY MONITOR WHAT WE'RE DOING.

THEY COME BY AND JUST TELL US, HEY, THEY GOT SOME COMPLAINTS.

WE PROMISE THEM EVERY TIME WHEN THE SUN GOES DOWN, YOU WON'T SEE ANOTHER SCOUT BIRD.

THEY COME IN ABOUT 5:30.

THEY LEAVE ABOUT 7:30.

SO WE'RE OUT THERE JUST A COUPLE HOURS.

BUT THE TWO OF US CAN HANDLE ABOUT 30 HOUSES.

THE SEVEN BEHIND HIS HOUSE, THE SEVEN ON HIS SIDE OF THE STREET, THE SEVEN ON MY SIDE, THE SEVEN BEHIND ME.

THEN AT THE END OF WARNER STREET SO WE CAN GET ABOUT 30 HOUSES, JUST TWO OF US.

BUT COMPRESSED AIR IS A THING.

WHEN THEY BROUGHT THE YEAR AFTER, WE HAD PROBLEMS WITH IT, OR TWO YEARS AFTER, I CAN'T REMEMBER.

THEY BROUGHT THE SPEAKER SYSTEM OUT.

I WAS ACROSS THE STREET TALKING TO MY NEIGHBOR AND HE SAID, HEY, LOOK, ONE OF THOSE BIRDS LANDED LIKE THREE FEET RIGHT BELOW IT SAYS, RIGHT BELOW THE SPEAKER.

UNLESS YOU HAVE IT AT THE SAME HEIGHT AS THE BIRDS ARE.

SO I'M TALKING ABOUT 60 OR 80FT IN THE AIR.

IT'S NOT GOING TO DO ANYTHING TO SCARE YOU.

THINGS MAY WORK.

YOU HAVE TO GET THEM UP PRETTY HIGH.

LIKE I SAID, DEANNA, I KNOW SHE'S PUTTING A LOT OF EFFORT IN ALL THIS.

IT'S SOMETHING SHE DOESN'T WANT TO TAKE ON, BUT SHE'S DOING IT FOR THE PEOPLE.

APPRECIATE YOU GUYS.

AND I ALSO WANT TO THANK MR. JANISH. SHE HAS GONE INTO THE NEIGHBORHOODS OF SHADY OAKS AND TOLD THEM MULTIPLE TIMES WHAT HIM AND HIS NEIGHBOR HAVE DONE AND SHOWED THEM, SHOWED THEM HOW TO DO IT, AND SUGGESTED THEY DO IT AS WELL FOR THEIR NEIGHBORS.

SO WE APPRECIATE HIM TAKING THAT ON AS WELL.

YEAH. DEANNA.

I THINK THE BEST WAY TO FAIL THE CITIZENS IS TO DO NOTHING.

STATUS QUO AND LET THE BIRDS COME BACK.

AND I DON'T THINK THAT'S WHAT THE CITY OF BURLESON WANTS TO DO.

THE HARD ROAD TO WINNING IS TO TRY, FAIL, MAKE ADJUSTMENTS AND TRY AGAIN.

AND I THINK THAT'S WHERE WE'RE AT RIGHT NOW.

I THINK YOU'RE TRYING YOU'RE DOING A GREAT JOB.

I APPRECIATE YOU PUTTING THIS TOGETHER.

AND I AGREE WITH EVERYTHING THAT YOU DID THERE.

I DON'T EXPECT IT TO BE 100% WINNING.

I EXPECT THERE TO BE A FEW HICCUPS IN THE ROAD.

BUT I TRUST THAT THAT YOU WILL ADJUST AND WE WILL EVENTUALLY WIN.

AND WE'LL GET RID OF THOSE EGRETS AND EVERYBODY WILL BE HAPPY.

YES. THANK YOU.

ABSOLUTELY. ANYBODY ELSE? THAT BRINGS US ON TO ITEM 7.B RECEIVE A REPORT, HOLD A DISCUSSION AND PROVIDE STAFF DIRECTION ON THE PURCHASE OF TWO AMBULANCES.

[7.B. Receive a report, hold a discussion, and provide staff direction on the purchase of two ambulances (Staff Contact: Casey Davis, Fire Chief)]

THE STAFF PRESENTER IS JOSH JACOB, ASSISTANT FIRE CHIEF.

GOOD EVENING. MAYOR AND COUNCIL.

JOSH JACOBS, ASSISTANT FIRE CHIEF.

WE'VE COMPLETED OUR FIRST YEAR OF BEING IN THE EMS BUSINESS.

AND I KNOW CHIEF DAVIS FEELS THE SAME WAY AND CHIEF LOZIER FEELS THE SAME WAY.

OUR CREWS HAVE DONE AN AMAZING JOB.

THEY'VE REALLY STEPPED UP.

ALL OF THE STAFF HAVE EXCEEDED OUR HIGH EXPECTATIONS AND HAVE DELIVERED GREAT CARE.

AND REALLY HELPED US BE SUCCESSFUL IN THIS JOURNEY.

THE OPERATIONAL IMPACT.

WE RESPONDED TO 6881 MEDICAL CALLS FOR FISCAL YEAR 23-24.

AND THAT PLAYS OUT TO A UNIT OUR UTILIZATION THAT WE'LL SEE ON SLIDE NINE.

BUT THIS IS RESULTED IN FASTER RESPONSE TIMES AND BETTER PATIENT CARE CONTINUITY.

[01:35:04]

AND I THINK IT'S IMPORTANT TO HIT ON THIS TO ALL OF OUR OPERATIONAL PERSONNEL ARE DUAL ROLE PERSONNEL.

SO THEY WORK ON THE AMBULANCE AND ON THE FIRE TRUCK.

EVERYBODY IS FIREFIGHTER AND EMS CERTIFIED.

WE DON'T HAVE ANY SINGLE ROLE PEOPLE IN OPERATIONS.

SOME OF THE CHALLENGES THAT WE'VE DISCOVERED OVER THE PAST YEAR IS THAT THE CALL VOLUME CONTINUES TO OUTPACE THE POPULATION GROWTH.

ANNUAL CALL VOLUME HAS DOUBLED OVER THE LAST FIVE YEARS, AND I HAVE THOSE NUMBERS ON A SUBSEQUENT SLIDE.

BECAUSE OF THIS, WE ARE DEPENDENT UPON OUR PARTNERSHIP WITH CAREFLITE.

THEY'VE BEEN GREAT PARTNERS, VERY WILLING, AND THEY'VE SERVED US WELL.

BUT WE ARE DEPENDENT UPON THEM FOR OUR INTER-FACILITY TRANSFERS AND AS A BACKUP 911 RESPONSE.

CURRENTLY, OUR FLEET CAPACITY, WE HAVE THREE FRONT LINE AMBULANCES.

SO THOSE AMBULANCES RUN 24/7 AND WE HAVE ONE RESERVE.

BUT WE RELY ON MUTUAL AID DURING OUR PEAK PERIODS FOR OUR 911 CALLS.

THIS INCREASED CALL VOLUME HAS TRANSLATED INTO MORE FREQUENT PREVENTATIVE MAINTENANCE EVENTS AS WELL AS UNSCHEDULED MAINTENANCE, RESULTING IN ADDITIONAL FLEET TIME FLEET DOWNTIME.

SO WHILE OUR FIRST YEAR HIGHLIGHTS THE SUCCESS OF THE SERVICE, IT UNDERSCORES THE NEED FOR ADDITIONAL AMBULANCES TO CONTINUE TO PROVIDE THE HIGH QUALITY SERVICE AND MEET THE DEMAND. SO, ON THIS SLIDE HERE, YOU'LL SEE THE FIRST FOUR GRAPHS THAT YOU SEE THERE ARE CALENDAR YEAR.

WE MEASURE CALL VOLUME BY CALENDAR YEAR.

THE LAST ONE IS IN FISCAL YEAR ONLY BECAUSE WE HAVEN'T COMPLETED THE LAST QUARTER HERE.

BUT WE EXPECT THAT NUMBER TO REFLECT CALENDAR YEAR OF 24.

BUT YOU'LL SEE WE'VE INCREASED FROM 4452 CALLS IN 2020 TO 9187 CALLS IN FISCAL YEAR 23-24, GOING UP RESPECTIVELY 25, 22, TEN, AND 23% IN EACH OF THOSE YEARS.

THIS HERE IS A BREAKDOWN BY CALL TYPE THROUGH INFERS.

THESE ARE REGULATED NATIONALLY ON HOW WE REPORT THE CALL TYPE.

AND YOU'LL SEE THAT 74.9% OF THOSE ARE MS CALLS.

AND OF THAT 75%, 3966, WE TRANSPORTED THE PATIENT TO THE HOSPITAL.

1168 OF THOSE ARE ENTER FACILITIES.

SO FROM HOSPITAL TO HOSPITAL, AND THEN 1747 ARE AMA'S, IN WHICH THE PATIENT REFUSED TRANSPORT AND DID NOT GET TRANSPORTED BY US TO THE HOSPITAL.

THIS SLIDE HERE REFLECTS THE PARTNERSHIP THAT WE HAVE WITH CAREFLITE FOR FISCAL YEAR 2324.

THEY RESPONDED TO A TOTAL OF 1416 CALLS 399.

OF THOSE WERE 911 EMERGENCY CALLS AND 1017 OF THOSE WERE INTER-FACILITY TRANSPORTS.

HERE WE HAVE A CHART WITH OUR COMPARABLE CITIES.

HAS THE NUMBER OF FRONTLINE AMBULANCES.

SO THESE AMBULANCES ARE STAFFED EACH DAY.

NUMBER OF RESERVE UNITS, THEIR TOTAL TRANSPORT VOLUME FOR THE MUNICIPALITY.

TRANSPORT VOLUME PER AMBULANCE AND THEN THE NUMBER OF STATIONS AND POSTING LOCATIONS.

THERE'S A FEW I WANT TO HIGHLIGHT HERE.

I FEEL LIKE EULESS AND MIDLOTHIAN ARE VERY SIMILAR POPULATION WISE TO BURLESON, AND YOU'LL SEE THERE THAT EACH OF THOSE ENTITIES HAVE THREE FRONT LINE UNITS AND TWO RESERVE UNITS.

WE CURRENTLY HAVE THREE FRONT LINE UNITS AND ONE RESERVE UNIT.

ANOTHER THING TO HIGHLIGHT HERE IS CLEBURNE AND NORTH RICHLAND HILLS, AND WE'LL REVISIT THIS ON A SUBSEQUENT SLIDE.

THEY HAVE 1584 TRANSPORT TRANSPORTS PER AMBULANCE, AS WELL AS 1441 TRANSPORTS PER AMBULANCE.

I THINK THOSE ARE THE ONLY TWO CITIES THAT HAVE MORE TRANSPORTS PER AMBULANCE THAN WE DO.

AND CHIEF DAVIS REACHED OUT TO EACH OF THOSE ENTITIES, AND THEY SAID THEY ARE IN THE PROCESS OF TRYING TO ADD ADDITIONAL UNITS.

WE TRY TO STAY BELOW 1500 TRANSPORTS PER UNIT, BECAUSE THAT STARTS GETTING YOUR UNIT OUR UTILIZATION TO A POINT THAT EXCEEDS THE INDUSTRY STANDARD. SO HERE'S A DIFFERENT CHART ON ANNUAL TRANSPORT VOLUME. AND WHAT YOU'LL NOTICE IS THE ONLY CITIES THAT EXCEED BURLESON ARE ONES THAT HAVE SIGNIFICANTLY HIGHER POPULATIONS. MANSFIELD'S AT ABOUT 78,000 POPULATION.

[01:40:03]

AND THE FLAT THERE SERVES THE ENTIRETY OF JOHNSON COUNTY, EXCLUDING BURLESON AND GRAND PRAIRIE IS AT ABOUT 202,000.

HERE'S A GRAPH SHOWING THE TRANSPORTS PER FRONTLINE UNIT.

SO THIS IS THE TOTAL NUMBER DIVIDED BY THE FRONT LINE UNITS.

AND AS I DISCUSSED IN TWO PREVIOUS SLIDES, NORTH RICHLAND HILLS AND CLEBURNE ARE THE ONLY TWO THAT EXCEED BURLESON HERE.

AND BOTH OF THOSE ORGANIZATIONS ARE SEEKING TO ADD ADDITIONAL FRONT LINE UNITS TO THEIR FLEET.

SOME OF OUR KEY SYSTEM INDICATORS HERE AGAIN, WE TRY TO KEEP THAT.

WE WANT TO KEEP THAT TRANSPORT VOLUME BELOW 1500 ANNUALLY.

WE TRANSPORTED 3966 TOTAL AVERAGING 1322 PER UNIT HERE IN BURLESON.

THAT TRANSLATES THAT THAT, COUPLED WITH THE REST OF THE CALLS, TRANSLATES TO A UNIT.

OUR UTILIZATION THAT YOU SEE DELINEATED BELOW.

MEDIC ONE WAS AT A UU OF 22.2%, CAREFLITE WAS AT 21.4%, MEDIC 16 WAS AT 17.2, AND MEDIC THREE WAS AT 16.6.

AND UNIT. OUR UTILIZATION IS JUST THE PERCENTAGE OF TIME DURING A SHIFT THAT FIREFIGHTERS ARE ASSIGNED TO AN INCIDENT, AND WE TRY TO KEEP THAT BELOW 30%.

AND THE REASON IS THEY STILL HAVE TO HAVE TIME TO DO THEIR REPORTS, THEIR TRAINING REST AND ALL THAT OTHER STUFF.

THE NEXT POINT THERE IN RED THE UNIT HOUR UTILIZATION WITHOUT CAREFLITE.

WE HAVE A GREAT PARTNERSHIP WITH THEM.

BUT IF SOMETHING WERE TO HAPPEN AND WE WERE TO TAKE ON THE CALL VOLUME THAT THEY CURRENTLY RUN, AND WE'RE ABLE TO SOMEHOW EQUALLY DISTRIBUTE THAT AMONGST OUR THREE CURRENT FRONTLINE UNITS, THAT PUT OUR UNIT OUR UTILIZATION AT 25.8% RIGHT NOW.

JOSH, DO YOU MIND ELABORATING A LITTLE BIT MORE ON THE 25% UTILIZATION AND WHAT THAT TRIGGERS FOR YOU GUYS? ABSOLUTELY. AT 25% UTILIZATION, WE HAD A PHYSICIAN, ASSOCIATE ASSOCIATES RECOMMENDS THAT ONCE YOU HIT 25%, YOU'RE WELL ON YOUR WAY TO 30%.

THAT'S AT THE POINT THAT YOU NEED TO START PLANNING FOR TO ADD ADDITIONAL UNITS PRIOR TO HITTING THAT 30% KIND OF GIVES YOU SOME LEAD TIME, LEEWAY TIME, ESPECIALLY WITH A TWO YEAR ORDER ON AMBULANCES, ESPECIALLY WITH THE ANNUALIZED CALL VOLUME GROWTH THAT WE'RE SEEING.

WHY WOULD YOU LOSE? WHY WOULD YOU LOSE CAREFLITE.

WHAT WOULD BE THE OPTIONS? WE DON'T ANTICIPATE LOSING CAREFLITE.

BUT WHAT WE HAVE SEEN ALREADY SINCE THEY'VE TAKEN OVER JOHNSON COUNTY IS THEY'RE NOT IN STATION THREE AS MUCH AS THEY USED TO BE, AND THEY'RE NOT RESPONDING TO AS MANY 911 CALLS.

SO WE ARE STARTING TO TAKE OVER THOSE RESPONSES ALREADY.

BUT WE JUST WE'RE AT THEIR MERCY IF SOMETHING WERE TO HAPPEN.

OKAY, JUST TO PIGGYBACK ON THAT, I WOULD ALSO JUST REMIND THE COUNCIL, TOO, THAT OUR AGREEMENT WITH CAREFLITE IS REALLY IT'S JUST A MEMORANDUM OF UNDERSTANDING.

THERE'S NOT A CONTRACTUAL OBLIGATION WITH THEM THAT THEY MUST.

WE'RE JUST GOOD PARTNERS WITH THEM.

BUT I BROUGHT UP AT THE PUBLIC SAFETY MEETING THAT IT IS SOMETHING THAT WE COULD CONSIDER, BECAUSE I KNOW OTHER COMMUNITIES WHERE THEY STRICTLY CONTRACT OUT THE INTER-FACILITY TRANSFERS.

IS THAT SOMETHING THAT WE COULD CONSIDER WITH A PRIVATE PROVIDER? SO THAT'S ABSOLUTELY SOMETHING THAT WE COULD CONSIDER.

I WILL TELL YOU, I'VE HAD MANY DISCUSSIONS WITH CHIEF DAVIS ON THAT.

I KNOW THAT THAT'S SOMETHING THAT I KNOW HE'S NOT HERE, BUT HE WOULD NOT RECOMMEND.

BUT OF COURSE, THERE'S ALSO WHAT DO YOU DO IF THEY DON'T? RIGHT. BECAUSE THAT LEAVES US WITH ABSORBING MORE CALLS OVER TIME.

IS THERE ANOTHER NONPROFIT THAT COULD STEP IN? WHAT DOES THAT LOOK LIKE? SO IT WOULD BE SOMETHING WE WANT TO EXPLORE AND GIVE THE COUNCIL THE OPTIONS.

THERE ARE CERTAINLY COMMUNITIES THAT DO IT, BUT I KNOW THAT CHIEF DAVIS AT LEAST HAS EXPRESSED SOME RESERVATIONS TO ME.

AND JOSH, YOU MAY BE ABLE TO SPEAK TO THAT BETTER THAN I CAN.

YEAH, I CAN ADD A LITTLE BIT TO THAT.

I KNOW YOU KNOW, TYPICALLY THOSE ARE STILL BURLESON CITIZENS.

AND SO WHAT'S THE DIFFERENCE CHIEF DAVIS HAS EXPRESSED? WHAT'S THE DIFFERENCE BETWEEN SOMEBODY THAT NEEDS TO GO FROM A HOSPITAL TO A HOSPITAL, OR IS AT A HOUSE NEXT DOOR TO THE HOSPITAL THAT CALLS 911, AND THEY'RE BOTH HAVING A HEART ATTACK AND THEY NEED TREATMENT TREATMENT DOWNTOWN.

SO I THINK HIS DESIRE COMES FROM A HIGH QUALITY OF CARE AND WANTING TO MAINTAIN THAT.

SO RESERVE CAPACITY.

CURRENTLY WE HAVE ONE RESERVE UNIT FOR THREE FRONT LINE UNITS.

AND WE'RE SEEKING ADDITIONAL CAPACITY TO ENSURE THE UNINTERRUPTED SERVICE.

[01:45:01]

WITH THIS INCREASED RESERVE CAPACITY WILL DO FOR US IS AS THESE AMBULANCE AGE AND GET MORE MILES ON THEM AND THEY'RE DOWN FOR PREVENTATIVE MAINTENANCE OR IF THEY HAVE A MECHANICAL FAILURE OR THEY ARE DAMAGED OR SOMETHING.

AS THEY AGE, THEY'RE GOING TO INCREASE THE LIKELIHOOD AND INCREASE THE DOWNTIME OF THESE UNITS.

AND SO HAVING ADDITIONAL RESERVE CAPACITY CAN HELP US MAINTAIN A GOOD LEVEL OF SERVICE.

ADDITIONALLY, IF WE CONTINUE TO SEE THIS SURGE IN CALL VOLUME, I THINK THAT'S GOING TO INCREASE THE DEMAND AND PUT US OVER THAT TO WHERE WE NEED TO ADD A FOURTH UNIT.

SPECIAL EVENTS AND STANDBY COVERAGE.

SO LIKE THE CITY'S 4TH OF JULY EVENT, I THINK IT'D BE GOOD TO HAVE A MEDIC UNIT THERE AT THOSE LARGER EVENTS.

TRAINING. WHEN WE SEND UNITS DOWN TO DOWNTOWN, TO THE HOSPITAL TO DO TRAINING DOWN THERE, HAVING THEIR OWN EQUIPMENT TO TRAIN ON, I THINK IS IMPERATIVE REDUNDANCY FOR EMERGENCY PREPAREDNESS.

SO IF THERE IS SOME SORT OF CATASTROPHIC EVENT, WE HAVE TO DEPLOY UNITS.

WE DO HAVE STAFF HERE ON A DAILY BASIS THAT WE CAN STAFF THOSE UNITS WITH.

EVEN IF CHIEF DAVIS AND I HAVE TO JUMP ON AN AMBULANCE AND THEN FINALLY, BACKUP EQUIPMENT.

YOU KNOW, A LOT OF THIS EQUIPMENT REQUIRES MAINTENANCE AND UPKEEP, AND IT BREAKS ALSO.

AND SO WE NEED BACKUP EQUIPMENT LIKE MONITORS AND COTS AND STUFF LIKE THAT.

SOME OF THAT EQUIPMENT IS REQUIRED BY LAW.

AND SO IT'S GOOD TO HAVE REDUNDANCY THERE.

SO JUST A QUICK RECAP.

IF WE WERE TO ORDER THESE AMBULANCES IN JANUARY OF 25, DELIVERY WILL TAKE OVER A YEAR.

THEY'RE PROJECTING THE FIRST QUARTER OF 26.

DELAYING TO ORDER OR CHOOSING ANOTHER VENDOR WOULD EXTEND THE WAIT TO TWO YEARS.

THAT'S HOW LONG THE TIMELINE IS RIGHT NOW.

SERVES HAS DONE US A FAVOR AND ALLOWED US TO VERBALLY STAND IN LINE FOR TWO AMBULANCES AND AND WE'LL SEE THAT TIMELINE HERE IN A SECOND. BUT CHIEF, CHIEF DAVIS VISITED WITH THEM IN NOVEMBER OF LAST YEAR, AND THEY SAID THEY'D HOLD US TWO SPOTS.

AND SO THAT'S WHY THE TIMELINE IS JUST A LITTLE OVER A YEAR HERE INSTEAD OF THE TWO YEARS.

BUT WE HAVE A GROWING DEMAND FOR THE AMBULANCE SERVICE.

CALL VOLUME HAS INCREASED BY 23% OVER THE PAST YEAR AND HAS DOUBLED IN THE LAST FIVE YEARS, AND IT'S OUTPACING THE POPULATION GROWTH.

WE'RE EXPECTING THAT WE'RE GOING TO NEED TO EMPLOY A FOURTH AMBULANCE SOON, AND THAT CAN BE THROUGH INCREASED CALL VOLUME OR OTHER NEEDS.

IF CAREFLITE WERE TO EXIT THE SYSTEM, WE WOULD SEE THAT RISE IN UU AGAIN.

FITCH AND ASSOCIATES RECOMMENDS THAT WE KEEP IT UNDER 30%, BUT WE START CONSIDERING AT 25% AND PLANNING FOR THE FUTURE.

WE ONLY HAVE ONE RESERVE AMBULANCE AVAILABLE, SO WE'RE ONE EVENT AWAY FROM NOT HAVING ANY RESERVE AT ALL.

AND THAT INCLUDES SOMETHING AS SIMPLE AS THE AIR CONDITIONER IN THE BACK OF THE UNIT GOING OUT.

BY LAW, WE HAVE TO HAVE AN OPERATIONAL AIR CONDITIONER YEAR ROUND IN THE BACK OF THAT UNIT, AND WE HAD ONE GO DOWN AS A MATTER OF FACT, AND WE HAD TO WAIT TWO WEEKS ON A PART. SO WE HAD A UNIT DOWN FOR TWO WEEKS JUST WAITING ON A PART FOR THE AIR CONDITIONER.

AND THEN FINALLY WE HAVE A FLEXIBLE PAYMENT OPTION ON THIS WHERE PAYMENT IS NOT REQUIRED UNTIL THE AMBULANCES ARE DELIVERED.

EASING THE IMMEDIATE FINANCIAL IMPACT, WHICH, AGAIN, WOULD BE THE FIRST QUARTER OF 2026.

SO WHILE WE'RE NOT ASKING FOR ANY ACTION TONIGHT, THIS WILL BE THE PROPOSAL IN A FUTURE AND A FUTURE MEETING IS TO CONSIDER THE PURCHASE OF TWO FORD F-550 4X4 HORTON 603 TYPE ONE AMBULANCES.

ONE OF THOSE UNITS WOULD INITIALLY SERVE IN A RESERVE CAPACITY, BUT WE ANTICIPATE THAT IT'S GOING TO SERVE AS A FRONTLINE UNIT.

AND THAT WILL BE GUIDED BY THE UNIT, OUR UTILIZATION BY THE DEMAND, AND WE'LL COVER SOME OF THE STAFFING OPTIONS HERE IN A SECOND.

THE SECOND WOULD PROVIDE REDUNDANCY FOR RESERVE CAPACITY.

SO THE GOAL IS TO HAVE FOUR FRONTLINE AND TWO RESERVE.

WE'RE SEEKING TO PURCHASE THOSE FROM SOUTHERN EMERGENCY AND RESPONSE VEHICLE SALES THROUGH A COOPERATIVE PURCHASING AGREEMENT.

AND THE AMOUNT OF 800 $832,660.

AND THAT IS FOR THE CAB AND CHASSIS.

AND THEN WE'LL WORK WITH FLEET TECHNOLOGY AND THIRD PARTY VENDORS FOR THE ACQUISITION, ACQUISITION AND INSTALLATION OF EQUIPMENT FOR A TOTAL ESTIMATED COST OF TWO FULLY EQUIPPED UNITS AT $1.3 MILLION.

AND OUR PREVIOUS AMBULANCES ARE DIMMERS.

THEY'RE BASED OUT OF CANADA.

[01:50:01]

WE'RE LOOKING AT PURCHASING HORTON'S.

THEY'RE US BASED, AND SO THAT HELPS WITH SOME OF THE PART DELAY AND STUFF THAT WE EXPERIENCED WITH CANADA.

SOME OF THE KEY FEATURES OF THE HORTON'S.

WE'RE MOVING TO A 14 FOOT BOX.

WE PREVIOUSLY HAD THE 12 FOOT AMBULANCE BOXES ON THE BACK OF THE AMBULANCES.

AND WHAT WE EXPERIENCED WAS STAFF, ESPECIALLY WHEN THEY'RE IN THEIR BUNKER GEAR, SITTING IN THE CAPTAIN'S CHAIR BEHIND THE COT.

THEY DON'T HAVE KNEE ROOM.

THAT EXTRA TWO FOOT REALLY MAKES A DIFFERENCE.

FOR STAFF TO BE ABLE TO FIT IN THERE.

CHIEF DAVIS SHARED WITH ME THIS MORNING, AS A MATTER OF FACT, THAT WHEN HE WAS CALLING AROUND AND ASKING THAT ALL THE AGENCIES AROUND HERE HAD THE 14 FOOT FOR THAT REASON WAS TO BE ABLE TO FIT THEIR STAFF IN THERE.

THE HORTONS COME WITH A LIQUID SPRING SELF-CONTAINED SUSPENSION SYSTEM FOR SMOOTH RIDE.

THEY HAVE AN ANTI-THEFT SYSTEM, 360 CAMERA TO HOPEFULLY MINIMIZE VEHICLE INCIDENTS WITH CREWS.

THEY HAVE AN IMPROVED AC SYSTEM OVER OUR CURRENT DIMMERS, AND THEY HAVE AN O2 BOTTLE LIFT SYSTEM.

OUR AMBULANCES HAVE THESE LARGE OXYGEN TANKS ON THEM, AND CREWS RIGHT NOW HAVE TO MANUALLY LIFT THOSE.

AND SO THIS LIFT SYSTEM WOULD HELP MINIMIZE ANY POTENTIAL INJURIES WITH CREWS INSTALLING THOSE BOTTLES.

HERE WE HAVE SOME SPEC DRAWINGS I THINK FOR THE MOST PART.

THE AVERAGE CITIZEN IS NOT GOING TO NOTICE A DIFFERENCE BETWEEN THE DIMMERS AND THE HORTON.

THE PAINT SCHEME AND EVERYTHING IS GOING TO BE THE SAME.

THE BOX IS GOING TO BE A LITTLE BIT LARGER.

WE'RE MOVING FROM AN F 450 TO AN F 550.

AND JUST ON THE CHASSIS ALONE, I THINK JOHN SAID THAT THE UPGRADE WAS ABOUT 800 BUCKS.

IT WAS ONLY 800 BUCKS FROM THE 450 TO THE 550.

AND SO IT GIVES US A MORE ROBUST CHASSIS FOR THOSE UNITS.

HERE'S THE COST BREAKDOWN.

CHASSIS AND CAB PER UNIT COST IS $416,000.

SO TWO OF THEM WOULD COST $832,000.

THOSE PRICES SERVICE HAS COMMITTED TO THOSE PRICES THERE.

AND SO THOSE ARE LOCKED IN PLACE ASSUMING WE MOVE FORWARD WITH THE PURCHASE.

AND THEN WE HAVE THE EQUIPMENT, EQUIPMENT COST DELINEATED OUT UNDERNEATH THERE AT ABOUT $610,000 PER UNIT, OR 1.2 MILLION FOR BOTH UNITS.

WITH INFLATION ANNUALIZED INFLATION A BUFFER BUILT IN THEIR CONTINGENCY MONEY BUILT IN THERE ONLY BECAUSE WE HAVEN'T COMMITTED TO BUYING ANY OF THAT, AND WE JUST DON'T KNOW WHERE THOSE PRICES ARE GOING TO LAND ONCE WE PULL DECIDE TO MOVE FORWARD WITH THAT PURCHASE.

SO EACH UNIT TOTAL COST WITH EQUIPMENT AND EVERYTHING IS 662, 646 AND THE TWO UNITS TOGETHER WOULD BE $1,325,292. SO SOME FUTURE STAFFING PLAN CONSIDERATIONS.

ONE OPTION IS STAFFING A FOURTH FRONTLINE UNIT DURING PEAK HOURS TO OPERATE THE FOURTH UNIT TO COVER THE HIGH DEMAND PERIODS EFFECTIVELY.

AND THAT WOULD BE LIKE A SEVEN DAY A WEEK, NINE A TO £0.09 SOMETHING, SOMETHING TO THAT EFFECT.

ANOTHER OPTION IS A PHASED STAFFING PLAN.

SO AS WE APPROACH THE OPENING, THE BUILDING OF STATION FOUR.

I'M STARTING TO BUILD STAFF TO STAFF STATION FOUR, BUT IN THE INTERMEDIATE TIME, STAFFING THAT FOURTH AMBULANCE TO SERVE THE PUBLIC.

AND THEN FINALLY AS THE CALL VOLUME INCREASES, WE WANT TO TRY TO MAINTAIN COMPLIANCE WITH NFPA 1710, WHICH IS OUR ASSEMBLY ON STRUCTURE FIRES, HAVING A MINIMUM OF 17 FIREFIGHTERS ON A RESIDENTIAL STRUCTURE FIRE.

RIGHT NOW OUR DAILY MINIMUM STAFFING IS 17 PERSONNEL.

SO IF WE HAVE ONE UNIT ON A CALL, WE'RE NOT MEETING 1710 REQUIREMENTS THERE.

SO A FOURTH AMBULANCE WOULD HELP WITH THAT.

PART OF THE REASON WE'RE PRESENTING THIS TODAY AND NOT ASKING FOR ANY ACTION.

I THANK CITY MANAGER'S OFFICE.

HAD EXPRESSED A DESIRE TO REEVALUATE THE URF AND MOVE FORWARD THERE. SO WE WANTED TO GIVE YOU ALL KIND OF A PREEMPTIVE HEADS UP ON WHAT'S COMING DOWN THE PIKE, BUT I'LL LET YEAH, I THINK, MAYOR COUNCIL, AS A REMINDER, WE DIDN'T WE DIDN'T SHOW A FIVE YEAR FORECAST FOR THE EQUIPMENT REPLACEMENT FUND BECAUSE WE KNOW THAT WE'RE GOING TO HAVE TO MAKE SOME MODIFICATIONS TO THAT. WE STARTED THAT PROCESS AND BUDGET THROUGH THE ISSUANCE OF DEBT FOR SOME OF OUR LARGER PIECES OF EQUIPMENT, AS OPPOSED TO CASH FUNDING THAT.

[01:55:01]

NOW, I WILL SAY THAT THE EQUIPMENT REPLACEMENT FUND, I DON'T THINK IS GOING TO CHANGE YOUR OPTIONS FOR FUNDING THESE AMBULANCES BECAUSE THESE ARE ADDITIONS.

SO THAT'S NOT GOING TO BE BUILT IN BECAUSE THEY'RE NOT FORECASTED TO BE REPLACED BECAUSE THEY ARE ADDITIONS.

WITH THAT SAID, IT'S A BIGGER TOPIC OF CONVERSATION.

AND SO WHEN WE WANTED TO BRIEF YOU, I WANTED TO MAKE SURE THAT YOU HAD THIS PRESENTATION AT THE SAME TIME AS YOU DID STATION ONE.

SO YOU KNOW THAT THERE'S MORE THAN $1.1 MILLION OF COST POTENTIALLY COMING.

YOU'VE GOT TWO AMBULANCES TO CONSIDER AS WELL.

THE IN TERMS OF FUNDING, REALLY THE OPTIONS ARE WHAT WE PRESENTED PREVIOUSLY.

YOU CAN UTILIZE CASH, WHICH AGAIN I THINK IT IS AN OPTION FOR YOU.

BUT WE'VE SHIFTED AWAY FROM CASH FUNDING OF CAPITAL.

AND I WOULD CAUTION TO NOT DO THAT UNLESS ABSOLUTELY NECESSARY.

YOUR OTHER OPTION IS GOING TO BE ISSUING DEBT.

AND WE'VE ALREADY KIND OF MADE THE ASSUMPTION THAT WE'RE GOING TO START ISSUING DEBT FOR LARGER PIECES OF EQUIPMENT, BUT AT WHAT STAGE IN WHAT DOLLAR AMOUNT? I DO THINK AMBULANCES ARE GOING TO BE SOMETHING THAT WE RECOMMEND TO CONTINUE TO ISSUE DEBT FOR, LIKE WE DO LIKE WE DO AMBULANCES, WHICH IS I MEAN, LIKE WE DO ENGINES, WHICH IS WHY WE WANTED TO MENTION THIS HERE.

BUT I WILL SAY THAT, YOU KNOW, WHEN YOU'RE WHEN YOU'RE FORECASTING OUT, YOU KNOW, EQUIPMENT FIVE, EIGHT YEARS DOWN THE ROAD, IT'S NOT IMPACTFUL FOR YOUR CURRENT CIP BECAUSE IT'S NOT IN YOUR CIP, BUT THESE AMBULANCES WILL BE IMPACTFUL.

AND THE DISCUSSION THAT WE'VE HAD ALREADY, YOU ARE GOING TO HAVE TO MAKE MODIFICATIONS TO YOUR EXISTING CIP TO ACCOMMODATE THE PURCHASE OF THESE VEHICLES, SHOULD YOU MOVE FORWARD WITH THEM, BUT I WOULD.

MY STRONG RECOMMENDATION IS THAT WE MOVE FORWARD WITH BOTH AMBULANCES.

THIS IS ONE OF THE FEW ENTITIES THAT WHEN WE STARTED THIS, WE ASKED FOR A SEPARATE ACCOUNT TO SHOW THE THE POSITION OF OUR REVENUE BASED ON OUR EXPENSES.

AND I WOULD LIKE TO SEE THAT WE NEED TO KNOW WE'RE WANTING TO BUY EQUIPMENT FOR THE BUSINESS, AND WE DON'T HAVE THE FULL REPORT HERE.

AND I AND I'M FOR THIS.

I CAN SEE THE NEED. I KNOW THE I GET CALLS ALL THE TIME ABOUT HOW GREAT YOU GUYS ARE.

I'M SO PROUD OF OUR PUBLIC SAFETY, BUT YOU NEED TO GIVE US ALL THE INFORMATION WE NEED TO MAKE THIS DECISION.

MAYOR. SO TO THAT POINT IN OUR IN OUR MONTHLY FINANCIAL REPORT, WE DO NOW REPORT THE EMERGENCY MEDICAL RESPONSE IS A SEPARATE FUND AND ENTITY.

AND SO WE DO REPORT IT IN THAT DOCUMENT.

IT'S NOT IN THIS PRESENTATION THIS EVENING.

BUT WE DO HAVE RIGHT NOW A FUND BALANCE IN THAT WE'VE USED ARPA GRANT MONEY TO HELP OFFSET ESSENTIALLY PERSONNEL COSTS TO BUILD A FUND BALANCE, BECAUSE WE KNOW WE HAVE COSTS THAT ARE GOING TO BE COMING PERSONNEL FOR STATION FOR OTHER EXPENSES.

BUT THIS WON'T BE A BREAK EVEN OPERATION.

AND I WANT TO BE VERY CLEAR ABOUT THAT.

I UNDERSTAND THAT, BUT IT'S STILL THE REVENUE THERE THAT HELPS US JUSTIFY SOME OF THIS.

WE DON'T HAVE ANY OTHER ENTITY THAT PRODUCES FUNDS.

THIS ONE DOES. AND WE NEED TO TAKE ADVANTAGE OF IT.

AND PEOPLE NEED TO REALIZE THAT WE DO.

ANOTHER THING IS HOW MANY? HOW MANY TIMES ARE WE NOT GETTING PAID? I KNOW WE HAVE A VERY FORGIVING PROCESS, 100% FOR THAT, BUT IT STILL HAS TO FIT IN ON THIS.

WHEN WE BRING AN ACTUAL ACTION ITEM FORWARD, WE'LL MAKE SURE TO INCORPORATE WHERE WE ARE IN TERMS OF FUNDING.

I'M GOING TO ADD MY VOICE TO THAT SAME REQUEST.

TOMMY, WHEN WE DO LOOK AT THIS AS AN ACTION ITEM, I WANT TO SEE AN ACCOUNTING.

I REALIZE THE FUNDS ARE SHOWN, BUT I WANT TO SEE HOW THEY ARE LOOKING.

I WANT TO SEE HOW THIS IS PROJECTING, HOW THESE EQUIPMENT REPLACEMENT COSTS.

YOU KNOW, IF WE'RE AT A 20% UTILIZATION, JUST FACTORING IN HOURS A DAY, DAYS, A YEAR AND MILES DRIVEN, OR ARE WE RUNNING 50 TO 70 000 MILES A YEAR ON THESE UNITS? IS THAT A GOOD GUESS, OR WE HAVE 30,000 ON THREE UNITS AND 25,000 ON ANOTHER UNIT.

OKAY, IT'S NOT AS BAD AS I IMAGINED IT MIGHT BE.

I GUESS THERE'S A LOT OF IDLE TIME ON SCENE AND THINGS LIKE THAT TO BE TAKEN INTO CONSIDERATION.

BUT. BUT STILL, A VEHICLE GETTING 25 TO 35,000 MILES USED PER YEAR ON A SEVEN YEAR REPLACEMENT CYCLE IS ASKING A LOT OF A OF A TRUCK, SO IT PROBABLY NEEDS TO BE RECONSIDERED AS WELL.

I WANTED TO THROW IN THERE TOO, THAT AFTER OUR MEETING I DID ASK CHIEF DAVIS ABOUT, DO WE HAVE ANY GRANTS? DO WE HAVE ANY OTHER DIRECTIONS TO GO THAT COULD HELP PAY FOR THIS?

[02:00:03]

AND HE DID CALL ME BACK PRETTY QUICKLY AFTER DOING A LITTLE BIT OF RESEARCH.

AND HE DID FIND ONE AVENUE WE COULD GO.

BUT HE WAS DIGGING IN A LITTLE BIT FURTHER ON IT, AND I DIDN'T GET ANYTHING BACK YET, BUT IT IS COMING UP THAT WAY.

TO THE NEXT SLIDE.

OKAY, I HAVE A LITTLE BIT OF AN UPDATE HERE FOR YOU ON THAT.

SO THE AFG GRANT.

NOW THIS IS A WIDE SCOPE GRANT THAT COVERS MANY THINGS.

AND AMBULANCES EQUIPMENT IS ONE OF THOSE THINGS THAT IT COULD POTENTIALLY COVER.

THERE IS A FUNDING SPLIT OF 9,010%, BUT THEY THAT ONLY APPLIES TO THE CAB AND THE CHASSIS.

IT DOESN'T INCLUDE ANY EQUIPMENT OR ANYTHING.

SO IF WE WERE TO BE AWARDED THE GRANT ON THESE TWO UNITS, THE GRANT WOULD COVER ABOUT 57% AND WE'D BE STILL RESPONSIBLE FOR 43%, WHICH IS ABOUT $575,000.

BUT THE GRANT APPLICATION WINDOW IS OPEN AND WE ARE WORKING INTERNALLY TO COMPLETE AN APPLICATION AND GET THAT SUBMITTED.

AS FAR AS THE VEHICLE CRITERIA FOR THE AFG GRANT SOME OF THE CRITERIA THEY LOOK AT IS THE AGE AND MILEAGE OF THE VEHICLES BEING REPLACED.

I THINK ONE OF THEIR PRIORITIES IS REPLACING CURRENT APPARATUS PRIOR TO ADDITIONAL APPARATUS.

NEW APPARATUS. THEY LOOK AT THE AGE OF THE NEWEST VEHICLE IN THE DEPARTMENT.

THE DEPARTMENT'S FLEET. THAT'S LIKE THE VEHICLE TO BE REPLACED.

AVERAGE AGE OF THE FLEET.

CALL VOLUME.

DOES THE ORGANIZATION HAVE VEHICLES ON LOAN? BASICALLY, DO THEY NOT? ARE THEY NOT CURRENTLY MEETING THE NEED AND THEY'RE HAVING TO BORROW A VEHICLE? DO THEY HAVE VEHICLES THAT ARE DAMAGED OR OUT OF SERVICE? SO THAT'S SOME OF THE CRITERIA, BUT NOT MORE THAN 25% OF THE ENTIRE AFG DOLLAR AMOUNT CAN GO TO VEHICLES.

AND OF THAT 25%, ONLY 10% IS ALLOCATED TO AMBULANCES.

THE REST OF ITS DEDICATED TO OTHER FIRE APPARATUS.

SO THERE IS A SMALL DOLLAR AMOUNT IN THERE.

AND THEY DO PRIORITIZE REPLACING OLDER AND DAMAGED EQUIPMENT PRIOR TO NEW EQUIPMENT.

WE'RE GOING TO APPLY FOR IT ANYWAY AND CROSS OUR FINGERS.

WE'RE GOING TO BE HOPEFUL, AND WE'LL PUT ALL THE EFFORT WE CAN IN TO TRY TO ACQUIRE THAT GRANT.

SO HERE'S A LITTLE BIT OF A TIMELINE.

NOVEMBER OF 23.

WE OBTAINED A NON-COMMITMENT PRODUCTION SLOT, TWO OF THEM WITH A 24 MONTH LEAD TIME FROM SERVES.

TODAY I'M HERE BEFORE YOU KIND OF GIVING YOU AN UPDATE AND STATUS UPDATE ON WHERE WE ARE AND KIND OF FILLING YOU IN ON OUR NEED.

THE FIRST QUARTER OF 25 IS WHEN WE'RE GOING TO BRING THE ASK FORWARD, THE PRESENTATION FORWARD ON POTENTIALLY PURCHASING TWO UNITS.

THAT'S WHEN WE'LL ALSO HAVE TO START ORDERING SOME OF THE EQUIPMENT, SO THE COT AND THE LOADING SYSTEM AND ALL THAT.

TO GET TO SERVES, ASSUMING THAT IT GETS APPROVED SO THAT THEY CAN INSTALL THAT EQUIPMENT WHEN THE UNIT IS BUILT.

SECOND QUARTER WILL GET SOME OF THE IT EQUIPMENT AND WORK WITH OUR INTERNAL IT DEPARTMENT AND STUFF LIKE THAT.

AND THE THIRD PARTY VENDORS.

THIRD QUARTER WILL START ORDERING SOME OF THE MONITORS.

LUCAS DEVICES.

GET THE IT EQUIPMENT INSTALLED OR ON ORDER.

HOPING TO RECEIVE THE AMBULANCES BY THE FIRST QUARTER OF 26 AND GET THE IT EQUIPMENT INSTALLED THERE, AND THEN FIRST QUARTER OF 26, GET OUR DISHES APPROVAL AND ADD THOSE UNITS TO THE FLEET.

SO TODAY WE'RE NOT SEEKING ANY ACTION.

STAFF IS JUST SEEKING DIRECTION FROM COUNCIL ON THE POTENTIAL PURCHASE OF TWO AMBULANCES.

ANYBODY? YEAH.

WHEN I FIRST SENT THAT ASSISTANT FIREFIGHTER GRANT TO THE CITY MANAGER, HE FORWARDED IT TO THE CHIEF.

AND I HAD A LONG CONVERSATION WITH THE CHIEF AND FOUND OUT THAT HE WAS FAMILIAR WITH IT AND HAS USED IT BEFORE.

BUT IT'S PRIMARILY LIKE OUR EQUIPMENT REPLACEMENT FUND.

IT'S FOR REPLACEMENT VEHICLES.

VERY SELDOM DO THEY FUND NEW VEHICLES.

THERE'RE VERY FEW GRANTS OUT THERE THAT WILL FUND NEW VEHICLES, SO I WISH HIM ALL THE LUCK.

I HOPE WE GET IT AND THAT WILL HELP US OUT TREMENDOUSLY.

IF WE CAN'T USE THE EQUIPMENT REPLACEMENT FUND, I'M NOT SURE WHY WE WENT OVER IT OTHER THAN TO LET US KNOW WE CAN'T USE IT.

I THINK REALLY, THE REAL REASON IS TO REMIND YOU THAT WE'RE GOING TO HAVE TO CONSIDER WHEN WE'RE GOING TO ISSUE DEBT FOR EQUIPMENT, AND WE HAVEN'T REALLY MADE THAT DETERMINATION YET.

I THINK OUR RECOMMENDATION IS GOING TO BE THAT WE NEED TO ISSUE DEBT FOR AMBULANCES TO CONTINUE TO MAKE SURE THAT THAT FUND, THE EQUIPMENT REPLACEMENT FUND IS SOLVENT.

BUT FAIR QUESTION, COUNCIL MEMBER SCOTT.

BUT THAT'S REALLY THE REASON WHY.

IT'S JUST WE NEED TO STILL DEVELOP THAT POLICY AND WE HAVEN'T FULLY DONE THAT.

OKAY. THANK YOU.

LOOKING OUT IN THE FUTURE, FIRE STATION FOUR, IS IT CORRECT TO ASSUME THAT IT WILL BE GOING ONLINE IN THREE AND A HALF TO FOUR YEARS? PROBABLY. THAT'S PROBABLY A SAFE ASSUMPTION.

[02:05:05]

OF COURSE, IT'S ALL BASED ON GROWTH, RIGHT.

SO WE'RE JUST GOING TO HAVE TO WATCH AND SEE.

AND THEN IT'S ALSO GOING TO BE BASED ON WHEN WE CAN FUND THE ADDITIONAL FIREFIGHTERS NEEDED TO STAFF THE STATION AS WELL.

I'M GOING TO BE POSITIVE AND SAY THAT WE'RE GOING TO HAVE THE GROWTH TO GET IT ONLINE.

IF WE DO, THEN WE WILL NEED AN AMBULANCE THERE.

WE'RE GOING TO DO THE STAFFING, WE'LL GET THE STAFFING AND WE'LL NEED AN AMBULANCE.

SO ONE OF THE BUSSES WILL GO TO FIRE STATION FOUR, AND THAT'LL LEAVE US BACK TO ONE AGAIN FOR SPARE.

AND SHORTLY AFTER THAT WE'LL PROBABLY BE REPLACING THE FIRST ONE, AND THEN THE SECOND ONE AND THE THIRD ONE WITH THE MOST MILEAGE AND THE MOST SHOP TAGS. SO I'M OKAY WITH TWO.

IT'S LIKE WE TALKED ABOUT BEFORE.

WE'VE GOT TO COME UP WITH THE FUNDING.

I'D LIKE TO MOVE FORWARD WITH THE ASSUMPTION THAT WE'RE GOING TO GET TO AND IN BUDGET NEXT YEAR AND THROUGH NOVEMBER AND DECEMBER, WE'LL DISCUSS IT AND SEE IF WE CAN COME UP WITH THE CORRECT WAY TO FUND IT WITHOUT ANY HARDSHIPS ON THE OTHER DEPARTMENTS.

ANYBODY ELSE? YOU KNOW, IT'S ONE OF THESE DEALS IN BUSINESS.

IF YOU NEED IT, YOU GOT TO GET IT.

SO I'M ON BOARD WITH WHAT LARRY JUST SAID TO DON'T TAKE MY FINANCIAL STATEMENT LIKE THAT WAS.

I DON'T TRUST YOU.

I TRUST YOU 100%.

WE JUST NEED TO KNOW THE NUMBERS.

ABSOLUTELY. IT WOULD HELP US WITH THE DECISION.

SO ANYBODY ELSE? WELL, AND IT'S A REASONABLE, A REASONABLE CONCLUSION THAT IF THERE'S BEEN A DOUBLING OF CALL VOLUME AND SOME OF THOSE CALLS ARE BILLABLE CALLS, THEN THERE SHOULD HAVE BEEN AN INCREASE IN THE AMOUNT OF FUNDS AVAILABLE TO APPLY TO PURCHASING NEW EQUIPMENT.

WE ALL KNOW IT'S NOT A PROFIT MAKING ENTERPRISE, AND WE ALSO KNOW THAT IT REPLACED A SERVICE THAT WE WERE ALREADY PROVIDING THAT COULDN'T BE BILLED.

AND BY THAT I MEAN THE SQUAD UNITS.

SO. BUT IT WOULD HELP IN THE CONSIDERATION OF HOW TO FUND THIS, TO KNOW THAT SOME OF THIS COULD BE REVENUE THAT CAN BE APPLIED.

SO. ALL RIGHTY.

THANK YOU. THANK YOU, MAYOR AND COUNCIL.

THAT BRINGS US TO 7.C RECEIVE A REPORT, HOLD A DISCUSSION AND PROVIDE STAFF DIRECTION REGARDING THE IMPACT OF THE TARRANT COUNTY APPRAISAL AND CENTRAL APPRAISAL DISTRICT OF

[7.C. Receive a report, hold a discussion, and provide staff direction regarding the impact of the Tarrant Appraisal District (TAD) and Central Appraisal District of Johnson County’s Reappraisal Plans for 2025-2026. (Staff Contact: Harlan Jefferson, Deputy City Manager)]

JOHNSON COUNTY'S REAPPRAISAL PLANS FOR 2025 THROUGH 2026.

THE STAFF PRESENTER THIS EVENING IS HARLAN JEFFERSON, DEPUTY CITY MANAGER.

MR. JEFFERSON, THANK YOU, MISS CAMPOS.

GOOD EVENING, MAYOR AND MEMBERS OF THE COUNCIL.

THIS IS AN INFORMATIONAL ITEM REALLY DESIGNED TO JUST UPDATE YOU ON THE REAPPRAISAL PLANS OF OUR APPRAISAL DISTRICTS THAT WE UTILIZE HERE.

THE PRESENTATION HAS BEEN PRESENTED TO THE FINANCE COMMITTEE, AND WE DIDN'T ASK FOR A RECOMMENDATION.

IT WAS FOR INFORMATION FOR THEM AS WELL, BUT SINCE THE PLAN REAPPRAISAL PLANS WERE DEVELOPED IN THE LAST COUPLE OF MONTHS, WE WANTED TO JUST UPDATE THE COUNCIL ON THEM SO WE WOULD ALL BE ON THE SAME PAGE.

SO THE TARRANT APPRAISAL DISTRICT, AS WELL AS THE CENTRAL APPRAISAL DISTRICT OF JOHNSON COUNTY, BOTH CAME OUT WITH REAPPRAISAL PLANS.

WE'LL WALK THROUGH THIS AS A KIND OF GUIDELINE OF OUTLINE OF WHAT I'M GOING TO TALK ABOUT.

FIRST, WE'LL TALK ABOUT THE CENTRAL APPRAISAL DISTRICT'S PURPOSE AND FUNCTION.

THEN WE'LL TALK ABOUT THE LEGISLATIVE BACKGROUND.

WE'LL TALK ABOUT THE APPRAISAL DISTRICT'S CORE RESPONSIBILITIES.

AND THEN WE'LL TRANSITION INTO THE PURPOSE OF THE REAPPRAISAL PLAN.

SO WE'LL HAVE A DISCUSSION FOR EACH APPRAISAL DISTRICTS ABOUT THE PURPOSE, THE APPRAISAL FREQUENCY AND KEY CHANGES THAT THEY MADE, THE PROPERTIES THEY'RE GOING TO STILL REQUIRE AN ANNUAL REVIEW OF THE IMPACT OF SUSTAINING THE 2024 VALUES AND HOW LONG THAT WOULD BE, AND THEN BOARD APPROVAL REQUIREMENTS, WHAT WITH ACTIONS REQUIRED FOR THOSE.

AND THEN WE'LL END WITH A DISCUSSION ABOUT THE FISCAL IMPACT ON THE ON THE CITY OF BURLESON.

TO BEGIN WITH, THE CENTRAL APPRAISAL DISTRICT'S PURPOSE AND FUNCTION.

BASICALLY, THE APPRAISAL DISTRICTS ARE RESPONSIBLE FOR THE LOCAL PROPERTY APPRAISAL AS WELL AS EXEMPTION ADMINISTRATION FOR ALL THE TAXING ENTITIES WITHIN THEIR JURISDICTIONS.

THEIR MISSION IS TO ENSURE FAIR AND EQUITABLE PROPERTY VALUATION THAT FORM THE BASIS OF THE BASIC TAX REVENUE CALCULATIONS FOR THE AREAS THEY SERVE. IN TERMS OF LEGISLATIVE BACKGROUND, THE CENTRAL APPRAISAL DISTRICTS WERE CREATED AS A RESULT OF THE CHANGES TO THE TEXAS PROPERTY TAX CODE ENACTED IN 1980, AND THEY WANTED TO PROVIDE UNIFORM APPRAISAL PRACTICES BEFORE THE CENTRAL APPRAISAL DISTRICTS WERE CREATED, TAXING ENTITIES APPRAISED PROPERTIES INDEPENDENTLY, LEADING TO INEQUITIES AND INCONSISTENCIES IN PROPERTY VALUES

[02:10:04]

AND APPRAISAL DISTRICTS HELP TO ENSURE TRANSPARENT AND STANDARDIZED APPRAISAL ACROSS THE ACROSS ALL THE TAXING JURISDICTIONS.

BASICALLY, WHAT THAT MEANS IS BEFORE 1980, YOU COULD HAVE MULTIPLE APPRAISALS ON ONE PROPERTY.

SO ONE SINGLE RESIDENTIAL PROPERTY COULD HAVE A VALUE SET BY THE CITY, ONE BY THE COUNTY, AS WELL AS THE SCHOOL DISTRICT.

AND EACH OF THOSE ENTITIES HAD THEIR OWN TAX COLLECTION ENTITIES.

JUST TO ADD TO THE CONFUSION.

SO IN ADDITION TO THAT, THEY ALSO HAD RATIOS THAT THEY APPLIED SO ONE ENTITY COULD SET THE MARKET VALUE.

AND THEN THEY WOULD SAY IT'S AT 100% RATIO.

ANOTHER ONE COULD SET THE VALUE, WHICH COULD BE A DIFFERENT VALUE, AND IT COULD BE AT 50% RATIO.

AND THE THIRD ONE COULD HAVE IT AT 75% RATIO.

SO THE CENTRAL APPRAISAL DISTRICTS WERE DESIGNED TO REALLY STOP THAT INEQUITY AND HAVE A COMPETITIVE OR COMPARATIVE VALUES ACROSS ALL PROPERTIES, IMPROVE EFFICIENCIES AND THEY ALSO REMOVE THE POLITICS FROM THE OVERALL APPRAISAL PROCESS.

THEIR RESPONSIBILITY IS REALLY TO APPRAISE ALL REAL AND PERSONAL PROPERTY WITHIN THEIR DISTRICT, DETERMINE ELIGIBLE ELIGIBILITY FOR EXEMPTIONS, WHETHER IT'S HOMESTEAD AG EXEMPTIONS, VETERANS' EXEMPTIONS OVER 65 OR DISABILITY EXEMPTIONS.

AND THEN THEY WERE SUPPOSED TO PRODUCE PROPERTY VALUATIONS THAT ARE USED BY OTHER SCHOOL DISTRICT TAX THE CITY AS WELL AS THE COUNTY TO LEVY TAXES.

AND THE PURPOSE OF THE REAPPRAISAL PLAN IS TO REALLY OUTLINE THE TIMING PROCESSES USED BY THE DISTRICTS TO CONDUCT PROPERTY REAPPRAISAL AND COMPLIANCE WITH THE PROPERTY TAX CODE, AND TO ENSURE THAT PROPERTIES VALUES ARE SET ACCURATE AND CURRENT AS WELL AS EQUITABLY.

NOW, SPECIFICALLY FOR THE TARRANT APPRAISAL DISTRICT IN TERMS OF THEIR FREQUENCY AND KEY CHANGES.

THE BOARD OF DIRECTORS HAS MADE A FEW CHANGES.

ONE IS THAT THE DIRECTORS DETERMINED THAT THE 2025 VALUE VALUES WILL BE THE SAME AS THE 2024 VALUES.

THE FINAL VALUES, EXCEPT FOR PROPERTY WITH NEW CONSTRUCTION OR NEW IMPROVEMENTS, THAT MEANS PROPERTIES THAT ARE NEWLY CONSTRUCTED OR IF YOU MAKE MODIFICATIONS, BASICALLY ANY PROPERTIES THAT WE ISSUE A BUILDING PERMIT FOR THOSE PROPERTIES WILL STILL BE VALUED.

ADDITIONALLY, ADDITIONAL RESIDENTIAL PROPERTIES WILL ONLY BE REAPPRAISED IN ODD NUMBERED YEARS TO COINCIDE WITH THE PROPERTY VALUATION STUDY OF 2027.

ALL OF THE PROPERTY TYPES WILL BE REAPPRAISED ANNUALLY.

SO, FOR TAD, WHAT THEY'RE SAYING IS THAT THE 2024 VALUES WOULD BE USED FOR 2025 TAX YEAR AS WELL AS 2026 TAX YEAR, AND THEN THE NEW APPRAISAL WILL OCCUR IN TAX YEAR 2027.

AND THEN AFTER THAT, IT WOULD BE EVERY OTHER YEAR IS GOING TO OCCUR IN THE ODD NUMBERED YEAR YEARS GOING FORWARD.

AND THAT'S IMPORTANT BECAUSE WHAT YOU TYPICALLY WOULD HEAR ABOUT THE APPRAISAL PLAN IS THAT IT'S EVERY OTHER YEAR, BUT THAT'S GOING TO BE AFTER THE FIRST THREE YEARS, AND THEN THE DISTRICT WILL CONTINUE TO WORK RESIDENTIAL ACCOUNTS AS NORMAL TO ALLOW FOR REPORTING ON THE IMPACTS OF THE OF THE PLAN COMPARED TO A FULL REAPPRAISAL.

SO BACK OFFICE, THE STAFF IS STILL GOING TO DO THE SAME TYPE OF WORK THAT THEY WERE DOING BEFORE, AND THEY'RE GOING TO USE THAT TO COMPARE AGAINST THE STATIC REAPPRAISAL NUMBER AND THEN TRY TO DETERMINE THE IMPACT OF THAT AND THE LAST BULLET.

SECTION 23.23 OF THE PROPERTY TAX CODE REALLY DEALS WITH HOMESTEAD VALUES, AND CURRENTLY IN THE LAW YOU CAN'T RAISE TAXABLE VALUES MORE THAN 10%.

SO IF MARKET VALUE GOES UP 30%, THE TAXABLE VALUE CAN ONLY INCREASE 10%.

AND THEN THE NEXT YEAR IT CAN INCREASE ANOTHER 10% AND THEN ANOTHER 10% AFTER THAT UNTIL IT HITS THE MARKET VALUE.

SO THIS BULLET IS SAYING THAT THAT PROCESS WILL CONTINUE ON.

SO EVEN THOUGH THEY'RE GOING TO REAPPRAISE, YOU KNOW, WON'T DO A REAPPRAISAL UNTIL OF TAX YEAR 2027, IF YOUR VALUE MARKET VALUE IS SET HIGHER THAN THAT, THAT CAP, THEN YOU WOULD STILL EXPERIENCE AN INCREASE IN TAXABLE VALUE.

AND THEN IN TERMS OF CERTAIN PROPERTIES THAT THEY'RE GOING TO CONTINUE TO EVALUATE ANNUALLY, ALL COMMERCIAL PROPERTIES, BUSINESS PERSONAL PROPERTIES, MINERAL PROPERTIES AS WELL AS INDUSTRIAL, I DIDN'T SEE UTILITY PROPERTIES LISTED, BUT I ASSUME THAT THAT PROBABLY IS GOING TO BE REVALUED ANNUALLY AS WELL.

[02:15:03]

AND THEN IN TERMS OF THEIR PERFORMANCE ANALYSIS AND STUDIES, THEY'RE STILL GOING TO DO MONTHLY RATIO STUDIES FOR RESIDENTIAL PROPERTIES.

THAT'S GOING TO BE CONDUCTED SO THEY CAN COMPARE TO MARKET CONDITIONS.

THEY'RE GOING TO DO RATIOS AND DETERMINE WHAT FALLS OUTSIDE OF THE PROPERTY VALUE.

STUDY A MARGIN OF ERROR MORE THAN 5%.

AND THAT'S GOING TO BE BROUGHT BEFORE THE BOARD OF DIRECTORS AT THEIR MARCH 2025 MEETING TO DETERMINE IF THEY NEED TO MAKE ANY ADJUSTMENTS.

AND THE IMPORTANCE OF THAT IS THAT THE COMPTROLLER'S OFFICE EVERY TWO YEARS COME OUT AND DO A PROPERTY VALUE STUDY.

AND FOR SCHOOL DISTRICTS THAT FALL OUTSIDE OF THE MARGIN OF ERROR OF REALLY 5%, ANYTHING BELOW 95% OF MARKET, THEN THEY'RE GOING TO LIST AND THEY'RE GOING TO BE EVALUATED.

AND IF YOU FALL OUTSIDE OF THAT LIST OF TWO OUT OF THREE YEARS, THEN YOU CAN HAVE A NEGATIVE IMPACT ON YOUR REVENUE.

IF YOU DROP BELOW 85.5%, THEN YOU EXPERIENCE IMMEDIATELY IMPACT ON YOUR REVENUE.

SO THAT'S WHY THEY'RE CONSTANTLY WATCHING THAT NUMBER AND EVALUATING WHAT SCHOOL DISTRICTS CAN BE IMPACTED.

SO, THEY LOOK SPECIFICALLY AT DIFFERENT SCHOOL DISTRICTS AND THEY MAKE ADJUSTMENTS BASED ON WHICH ONES ARE GOING TO FALL OUTSIDE OF THE PROPERTY VALUE STUDY.

SO MAYBE ONE WILL AND ALL THE REST IN THE DISTRICT WON'T.

AND THAT ONE WILL RECEIVE REAL REEVALUATION OF REAL APPRAISALS.

SO THAT'S WHAT THEY REALLY WANT TO MONITOR ANNUALLY.

AND THEY'RE GOING TO DO THAT FOR THE FIRST YEAR IN MARCH OF 2025.

HOLLAND. YES, SIR.

WE KEEP HEARING ABOUT REAPPRAISAL VALUE AND STUFF OF THAT NATURE.

WHO'S PULLING THE STRINGS ON THIS? WHO DOES THE VALUATIONS? THE CHIEF APPRAISAL.

CHIEF APPRAISER IS RESPONSIBLE.

AND HE AND HIS STAFF GO OUT AND DO THE ACTUAL EVALUATION.

SO THE APPRAISAL DISTRICTS ARE THE ONES DOING THE EVALUATION.

OR DO YOU MEAN WHICH ORGANIZATION OR WHICH INDIVIDUALS WITHIN THE ORGANIZATION? I'M TRYING TO, YOU KNOW, AND THIS IS HEARSAY OKAY.

BUT TWO PROPERTIES, ONE SIDE BY SIDE.

THIS HAS HAPPENED IN KEENE NEARLY SIMILAR SITUATIONS.

ONE WAS A SMALL AMOUNT.

ONE WAS A LARGE AMOUNT.

WHEN THESE GO THROUGH REEVALUATIONS, THOSE LOOK VERY, VERY SIMILAR TO ME, BUT THEY WEREN'T.

THAT'S THE ISSUE THAT CITIZENS ARE HAVING A PROBLEM WITH.

SO I DON'T KNOW HOW I'M TRYING TO FIT THAT IN TO SEE IF THAT'S FIXING THE PROBLEM.

BUT IT COMES DOWN TO THIS.

WHO'S DOING THE EVALUATIONS? YEAH, IT'S THE APPRAISAL DISTRICT IS RESPONSIBLE FOR DOING THAT ARE GENERALLY WITHIN A SUBDIVISION.

THEY HAVE A TIGHTER BAN ON CONSISTENCY WITHIN PROPERTIES.

IT CAN VARY.

A NORMAL THING, THE PRIMARY THING THAT CAUSED VALUATION DIFFERENCES, WOULD BE WHO PROTESTS THEIR VALUE AND WHAT THEIR JUSTIFICATION WOULD BE.

SO IT COULD BE DIFFERENT IF ONE PROPERTY PROTESTED VALUE AND COME IN AND SHOW REASONS FOR IT BEING LOWER AND THE OTHER PROPERTY DIDN'T PROTEST THE VALUE.

SO DO YOU KNOW IF NEITHER PROTEST DID, OR IF BOTH PROTESTED, IF THEY WERE? THE PIVOTAL ELEMENT FROM THE FROM THE CITY'S PERSPECTIVE IS WE DO NOT HAVE A ROLE IN ESTABLISHING THE APPRAISED VALUE.

THE CENTRAL APPRAISAL DISTRICT FOR EACH COUNTY THROUGH THE.

THE CHIEF APPRAISER IS RESPONSIBLE FOR DETERMINING THE FAIR MARKET VALUE OF THE PROPERTIES.

AND DIFFERENT CENTRAL APPRAISAL DISTRICTS ADOPT POLICIES AND PROGRAMS AS TO HOW FREQUENTLY THEY WILL DO A REEVALUATION OF PROPERTIES AND THE STANDARDS THEY MAY USE IN EVALUATING THEM.

SO IT'S REALLY DONE ON A COUNTY BY COUNTY BASIS, BASED UPON WHAT THAT APPRAISAL DISTRICT BOARD DETERMINES IS THE APPROPRIATE PROCEDURE.

AND I UNDERSTAND THAT.

BUT WE GET BLINDSIDED ON THIS STUFF TOO.

AND WE NEED TO KNOW WHO TO SEND THEM TO.

AND THAT'S THE CHIEF APPRAISER.

THAT'S THE CHIEF APPRAISER. YES, SIR.

OKAY. THEN THE LAST BULLET THE BOARD HAS REQUIRED THE DISTRICT TO ONLY CHANGE RESIDENTIAL VALUES IN UPCOMING YEARS WITH CLEAR AND CONVINCING EVIDENCE, IF THE CALCULATED MARKET VALUE EXCEEDS 5%.

NOW, WITH REGARD TO THE CENTRAL APPRAISAL DISTRICT OF JOHNSON COUNTY, THE BOARD OF DIRECTORS MADE THE FOLLOWING CHANGES.

WE APPRAISAL CYCLES MOVE FROM ANNUALLY TO EVERY THREE YEARS.

SO IN THIS CASE IT'S THE FIRST THREE YEARS ARE CONSISTENT WITH THE TAD BOARD.

HOWEVER, IS GOING TO CONSISTENTLY BE EVERY THREE YEARS, AND MARKET VALUES WILL NOT RAISE UNLESS PROPERTY IS UNLESS SUPPORTED BY CLEAR AND CONVINCING EVIDENCE IN ACCORDANCE WITH THE PROPERTY TAX CODE.

23.01 E THIS HAS BEEN IN THE WORDING OF THE PROPERTY TAX CODE FOR QUITE SOME TIME, AND IT'S REALLY DESIGNED FOR ANY VALUE THAT DECREASES

[02:20:08]

ONE YEAR THAT THE APPRAISAL DISTRICT CAN'T INCREASE IT WITHOUT CLEAR AND CONVINCING EVIDENCE THE FOLLOWING OF SUBSEQUENT YEARS.

SO IT JUST ROLLED OVER INTO THE REAPPRAISAL PLAN.

NOW PROPERTY THAT'S GOING TO BE EVALUATED ANNUALLY IS BUSINESS PERSONAL PROPERTY MINERAL PROPERTIES, UTILITY PROPERTIES AS WELL AS INDUSTRIAL PROPERTY.

AND THE DISTINCTION HERE AND IN THE PRESENT DISTRICT IS THAT COMMERCIAL PROPERTY IS REALLY GOING TO BE REEVALUATED EVERY THREE YEARS AS OPPOSED TO WITH TAD.

IT'S STILL EVALUATED ANNUALLY.

AND THE PROPERTY VALUES OF THE WAY THE PROCESS WORKS, WHATEVER THE VALUATION IS IN 2024 IS GOING TO REMAIN THE VALUE FOR 2025 AND 2026, WITH THE EXCEPTION OF CHANGES TO HOMESTEAD PROPERTY.

IT'S LAID OUT IN PROPERTY TAX CODE SECTION 23.23.

THIS IS STILL THAT 10% CAP THAT I MENTIONED EARLIER IS WHAT THEY'RE REFERRING TO.

IN ADDITION, IN THIS LAST BULLET, THEY'RE REFERRING TO THE CIRCUIT BREAKER PROVISION FOR NON-HOMESTEAD PROPERTY OR BUSINESS PERSONAL PROPERTY.

IN THAT CASE THEY HAVE A 20% CAP.

IT CAN'T EXCEED BEYOND.

SO IT WOULD HAVE TO BREAK THAT NUMBER TO CONTINUE ON TO BE REEVALUATED.

AND THEN, ACCORDING TO THE BOARD.

BOARD APPROVAL IS REQUIRED FOR APPRAISAL TO OCCUR.

THERE HAS TO BE SIGNIFICANT MARKET CHANGES INCREASE IN IN THE STATE.

STUDY RESULTS. SO AGAIN IT GOES BACK TO THE SCHOOL DISTRICT IMPACT AND THE PROPERTY VALUES DECREASED SUBSTANTIALLY.

THEN THE NUMBERS CAN INCREASE.

THEN EVEN WITH THE THREE YEAR CYCLE, THE DISTRICT WILL CONTINUE TO CONDUCT FIELD INSPECTIONS AND ANALYSIS OF DATA.

SO, THEIR STAFF IS STILL GOING TO DO A LOT OF THE WORK THEY WERE DOING BEFORE.

MAKE MARKET ADJUSTMENTS FOR NEW PROPERTIES AND THOSE THAT ESCAPED PRIOR REAPPRAISAL.

SO IF THERE ARE NO PROPERTY THAT SOMEHOW ESCAPED REAPPRAISAL OR THE WHOLE APPRAISAL PROCESS, THEY CAN STILL ADD THAT TO THE TAX ROLLS OR IF NEW CONSTRUCTION OR REMODELS AS WELL.

AND THEN THEY WANT TO COMPLY WITH THE UNIFORM STANDARDS OF PROFESSIONAL APPRAISAL PRACTICES.

SO IN SUMMARY THE REAPPRAISAL CYCLE WILL STREAMLINE OPERATIONS WHILE MAINTAINING COMPLIANCE WITH THE LEGAL REQUIREMENTS AND EXCEPTIONS TO ENSURE HIGH VALUE AND COMPLEX PROPERTIES ARE APPRAISED ANNUALLY.

AND THEN THE BOARD MUST APPROVE ANY FURTHER CHANGES OR REAPPRAISAL DUE TO MARKET FLUCTUATIONS.

SO THIS THIS PROMPTED US TO LOOK AT WHAT THE IMPLICATIONS WOULD BE FOR US.

AND THIS IS OUR FIVE YEAR FORECAST FOR THE GENERAL FUND THAT WE USE THROUGHOUT THE BUDGET PROCESS.

AND THE SECOND ROW PROPERTY TAX IS THE ONE THAT'S REALLY THE 1 TO 0 IN ON.

SO YOU'LL SEE ON THAT ROW FOR FISCAL YEAR 25-26, WE HAVE 30 MILLION, 30 MILLION, $30,986 IS WHAT OUR FORECAST REVENUE IS FOR NEXT FISCAL YEAR.

IT'S 31.6 MILLION.

AFTER THAT, 33.4 AND 35.2.

AND YOU SEE THE PERCENTAGES.

WE WANT TO MAINTAIN ABOVE 20% THROUGHOUT THE FIVE YEAR PLANNING HORIZON.

SO THIS TOP ROW OF FIVE YEAR FORECASTS FOR THE PROPERTY SET AT 5.5% GROWTH RATE.

THAT WAS THE RATE WE SET OUR FORECAST ON.

HISTORICALLY, THE CITY USED 3% GROWTH RATE UNTIL THIS YEAR.

THIS PAST YEAR, WE WANTED TO TRY TO MAKE IT AS REALISTIC AS POSSIBLE.

SO, WITH THESE REAPPRAISAL PLANS, WE'RE FORECASTING GROWTH RATE OF 4% INSTEAD OF 3%.

AND THE 4% IS USED BECAUSE WE APPEAR TO CONSISTENTLY BE ABOVE 3% OF PROPERTY GROWTH WITH NEW VALUES, NEW CONSTRUCTION ACTIVITY.

SO WE THINK THAT'S A BASELINE.

AND THEN THAT 10% CAP THAT WE CAN GAIN REAPPRAISAL VALUE FROM EVERY YEAR.

WE THINK THAT CAN GENERATE AT LEAST ONE MORE PERCENT.

SO WE FEEL COMFORTABLE AT THE 4% THRESHOLD.

SO THAT WOULD PRODUCE [INAUDIBLE] IN FISCAL YEAR 26, A REDUCTION IN REVENUE OF 427,000, WITH THE COMPOUNDING BY THE NEXT FISCAL YEAR IS ALMOST 900,000, 1.4 MILLION BY FISCAL YEAR 28, AND ALMOST $2 MILLION BY FISCAL YEAR 29.

[02:25:01]

NOW, I WANT TO MENTION THAT THIS IS KIND OF LIKE THE HURRICANE FORECAST IN THAT THIS IS, YOU KNOW, THEY HAVE A CONE OF UNCERTAINTY AND THERE'S A LOT OF UNCERTAINTY WITH THIS.

SO I DON'T WANT YOU TO LOCK IN AND THINK THIS IS OUR FORECAST.

AND WE NEED TO TAKE SOME TYPE OF CORRECTIVE ACTION.

THE FIRST ONE IS THE OBJECTIONS OF THE APPRAISAL DISTRICT.

WHEN THE APPRAISAL DISTRICT IN TARRANT COUNTY WENT TO THE TARRANT APPRAISAL DISTRICT BOARD MEETINGS, AND IT WAS A LOT OF THE SUPERINTENDENTS, AND ACCORDING TO THE NEWS REPORT, THEY'RE FORECASTING OVER $100 MILLION OF LOST REVENUE.

I DON'T KNOW WHAT THAT TIME FRAME WAS THAT IF THERE WAS ONE YEAR, MULTIPLE YEARS, BUT THEY HAVE A LOT OF CONCERNS.

THE SCHOOL DISTRICT DOES ABOUT LOSING STATE REVENUE BECAUSE OF THE CAP OR BECAUSE OF THE APPRAISAL.

NEW APPRAISAL PLANS.

THE SECOND CONCERN WOULD BE THAT THE LEGISLATURE WE HAVE A LEGISLATIVE SESSION COMING UP.

WHEN I WAS IN AUSTIN RECENTLY, A MEETING AND INDIVIDUALS TALKED ABOUT APPRAISAL PLANS.

THEY SAID APPRAISAL DISTRICT OR CENTRAL APPRAISAL DISTRICT IN NORTH TEXAS, WHILE THE 254 OF THEM, WE'RE FORTUNATE TO BE BLESSED WITH TWO OF THEM THAT ARE SETTING, YOU KNOW, REAPPRAISAL PLANS TO THIS MAGNITUDE.

SO IT'S REALLY RARE OUT THERE.

AND IT REALLY IF SOME OF THE MEMBERS OF THE LEGISLATURE EVERY YEAR FOR OVER TWO DECADES HAVE REVISITED THE PROPERTY TAX CODE.

SO THEY'RE GOING TO LOOK AT THIS PLAN AND IN CONSIDERATION WITH THE CONCERNS WITH THE SCHOOL DISTRICT AND DECIDE IF THEY NEED TO MAKE CERTAIN ADJUSTMENTS.

AND THEN FINALLY IT'S A NEW PROCESS.

SO HOW THE APPRAISAL DISTRICT IS GOING TO IMPLEMENT IT AND, AND THE IMPLICATIONS OF SO FORTH, WE WON'T KNOW UNTIL WE GET INTO THE SPRING AND START GETTING NUMBERS FROM THEM.

BY THE LATE SPRING.

SO, BECAUSE OF THAT, WE JUST WANT TO REALLY HAVE A DISCUSSION WITH THE COUNCIL AND NOTIFY YOU OF OUR THOUGHTS ON IT AND, AND, AND ALLOW YOU TO ASK QUESTIONS OR MAKE COMMENTS ABOUT IT.

AND THEN AND THEN WE'LL CONTINUE TO EVALUATE THIS UNTIL WE GET INTO OUR BUDGET PROCESS.

AND THEN WE'LL HAVE SERIOUS DISCUSSIONS ABOUT THE IMPLICATIONS ON US AND OUR REVENUE STREAM, AND HOW WE NEED TO PROCEED FROM THERE.

WITH THAT, I'D BE HAPPY TO RESPOND TO ANY QUESTIONS YOU MAY HAVE.

ANYBODY. HARLAN, LOOKING AT THIS, I DIDN'T RUN IT THROUGH MY CALCULATOR, BUT IN 28-29, WITH THE LOSS, WE'RE GOING TO BE WAY BELOW 20% IN OUR FUND BALANCE PERCENTAGE.

THAT'S FIVE YEARS DOWN THE ROAD, BUT FOUR YEARS DOWN THE ROAD, WE'RE GOING TO BE AT OR BELOW 20% PRETTY CLOSE ALSO.

SO IS IT TIME TO START PUTTING CONTINGENCY PLANS TOGETHER FOR THE GENERAL FUND? SO HARLAN, CHIME IN AS YOU SEE FIT.

I THINK HARLAN AND HIS DISCUSSIONS HAVE SIMPLY BEEN IT'S VERY EARLY.

WE WANTED TO COME AND GIVE YOU GUYS INFORMATION TO HARLAN'S POINT.

THERE COULD BE CHANGES FROM THE LEGISLATURE.

THERE COULD BE CHANGES FROM PENDING LAWSUITS.

SHOULD THE PLAN COME INTO FRUITION, IS WHAT WE'VE FORECASTED, THEN? ABSOLUTELY. THEY'LL HAVE TO BE CHANGES, NOT JUST ON OPERATION AND MAINTENANCE, BUT ALSO ON THE INS.

CARVE THE BUDGET. I THINK MY RECOMMENDATION IS THAT IT'S PROBABLY TOO EARLY TO BE THINKING HEAVILY ABOUT THAT.

BUT AS WE GO THROUGH BUDGET, WE'LL ABSOLUTELY HAVE THOSE CONVERSATIONS, AND WE'LL PROBABLY BE BETTER EQUIPPED TO REALLY KNOW WHAT THE IMPACT IS.

OKAY. THANK YOU. TOMMY.

YEAH. THANK YOU.

AS YOU KNOW, I'VE BEEN TRYING NOT TO SAY THIS, BUT MY FAVORITE AMERICAN PHILOSOPHER, YOGI BEAR.

AND WHAT COMES TO MIND IS HIS SAYING THAT IT'S DIFFICULT TO MAKE PROJECTIONS, ESPECIALLY ABOUT THE FUTURE.

AND THIS IS REALLY APPROPRIATE FOR THIS ONE.

SO WE DON'T WANT TO RUSH INTO THIS.

THAT'S WHY I DIDN'T UPDATE THIS FIVE YEAR FORECAST AND LEAVE YOU THINKING WE'RE GOING TO GO NEGATIVE, BUT INSTEAD THIS IS JUST AN INFORMATIONAL PRESENTATION AND LET YOU KNOW WE'RE GOING TO CONTINUE TO WORK ON THIS AND HAVE A LOT MORE DISCUSSIONS.

ANYBODY ELSE? THANK YOU, HARLAN.

SO THAT BRINGS US TO 7.D.

[7.D. Receive a report, hold a discussion, and provide direction regarding Stormwater and Street Maintenance Fees. (Staff Contact: Harlan Jefferson, Deputy City Manager)]

RECEIVER REPORT.

HOLD A DISCUSSION AND PROVIDE STAFF PROVIDE DIRECTION REGARDING STORMWATER AND STREET MAINTENANCE FEES.

ONCE AGAIN, STAFF PRESENTER IS HARLAN JEFFERSON, DEPUTY CITY MANAGER.

WELL, THANK YOU AGAIN.

THIS IS REALLY TO GIVE YOU AN UPDATE ON THE STORMWATER AND STREET MAINTENANCE FEE.

WE'VE HAD A NUMBER OF CONVERSATIONS WITH THE COUNCIL ABOUT THE FEE STARTING IN FEBRUARY THIS YEAR, AS WELL AS MAY A COUPLE OF OCCASIONS WITH THE FINANCE COMMITTEE COUNCIL. AND I'M SURE WE DISCUSSED IT DURING THE BUDGET PROCESS DURING THE SUMMER AS WELL.

[02:30:01]

WE FELT THAT THE COUNCIL WAS SUPPORTIVE OF THE PROGRAMS. BUT WHAT WE REALLY CAME BACK FIND OUT IF YOU WERE INTERESTED IN GOING FORWARD WITH BOTH, CONSIDERING BOTH FEES OR ONE OR THE OTHER, IS THE PURPOSE OF THE CONVERSATION.

STAFF HAS SOLICIT PROPOSALS, AND WE RECEIVED ONE FROM [INAUDIBLE].

WE HAVE A REPRESENTATIVE FROM ST.

NICHOLAS WITH US TONIGHT, TREY SHANKS.

AND SO WE WANT TO JUST WALK THROUGH THESE AND I KNOW THE COUNCIL HAS HAD A LOT OF DISCUSSION, SO I WON'T TRY TO WALK THROUGH EVERY ONE OF THESE POINT BY POINT.