Nov 04, 2024 City Council Regular Meeting

I WANT TO OPEN THE SESSION UP AT 5:30, WE HAVE MAYOR PRO TEM DAN MCCLENDON IS GOING TO LEAD US IN OUR INVOCATION.

[1. CALL TO ORDER]

[00:00:08]

LORD, WE ASK YOUR BLESSING ON THIS GATHERING OF OUR PEOPLE.

WE ASK FOR YOUR STRENGTH TO SUPPORT THE BURDEN OF THE COVENANT THAT WE HAVE WITH THOSE WHO HAVE CHOSEN US TO ALWAYS ACT ON BEHALF OF OUR CITIZENS, SO AS TO PROVIDE THE HIGHEST RESULTS AND THE GREATEST OUTCOMES FOR THE MATTERS THAT ARE BROUGHT BEFORE US TONIGHT TO DECIDE.

WE ASK THAT YOU PUT THE ARMOR OF PROTECTION UPON THOSE WHO PATROL OUR STREETS, WHO STAFF OUR FIRE STATIONS, WHO DRIVE OUR AMBULANCES, WHO RUSH TO AID AT HORRIFIC SCENES THAT WOULD TROUBLE OUR SENSIBILITIES FOR THE REST OF OUR LIVES, YET SOMEHOW FIND THE STRENGTH TO STEADY THEMSELVES AND CREATE ORDER.

WE ASK FOR THE SAFETY OF OUR COUNTRY AND THOSE WHO PROTECT IT AND KEEP IT SAFE.

WE ASK FOR SUPPORT AND REASONING FOR THE LEADERS OF OUR COUNTRY, ESPECIALLY WITH AN ELECTION UPON US.

WE HOPE THAT WHOEVER WINS HAS THE WISDOM AND THE COURAGE TO PUT ASIDE THEIR DIFFERENCES AND FIND REAL SOLUTIONS TO THE PROBLEMS THAT BESET US.

WE ASK THESE THINGS IN THE NAME OF YOUR SON, JESUS, WHO GAVE US OUR FREEDOM AT THE COST OF HIS OWN SACRIFICE.

IN HIS HOLY NAME, AMEN.

GOOD EVENING, MAYOR AND COUNCIL.

THAT BRINGS US TO SECTION TWO PUBLIC PRESENTATIONS.

2A IS PROCLAMATIONS.

[2.B. Presentations]

SO THAT WILL MOVE US ON TO 2B PRESENTATIONS.

THE FIRST PRESENTATION IS THE RECOGNITION OF BURLESON BLAZE'S SUCCESS AT THE 2024 SPECIAL OLYMPICS TEXAS SUMMER GAMES.

STAFF CONTACT IS JEN BASHAM, DIRECTOR OF PARKS AND RECREATION.

GOOD EVENING, MAYOR AND COUNCIL.

IT IS MY ABSOLUTE HONOR THIS EVENING TO BRING YOU GUYS OUR BURLESON BLAZE.

SO BURLESON BLAZE STARTED BACK IN 2016, 2017 SCHOOL YEAR.

THEY STARTED WITH BASKETBALL AND THEY EXPANDED INTO THE TRACK SEASON AND NOW THEY DO BASKETBALL AND TRACK.

THEY ALSO HOST A WINTER BOCCE BALL TOURNAMENT KNOWN AS THE BOCCE BATTLE.

THIS STARTS IN FIFTH GRADE FOR THEIR KIDDOS, AND IT GOES ALL THE WAY THROUGH THEIR ADULT TRANSITION CLASS THROUGH 22 YEARS OLD.

BUT THIS SUMMER IN THE SUMMER GAMES, THEY COMPETED AND THEY DID AN ABSOLUTELY ASTOUNDING JOB AND SO WE ARE HERE TO HONOR 13 OF THOSE PARTICIPANTS WITH SEVEN GOLDS AND TWO SILVER MEDALS. WE ALSO WANTED TO SHOW THAT WE STARTED PARTNERING WITH THEM LAST YEAR WITH OUR SOCCER CLINIC, AND WE HAVE ONGOING CLINICS THAT ARE WORKING IN THE WORKS RIGHT NOW, AND MAKING SURE THAT WE'RE IN ALIGNMENT WITH WHATEVER SEASONS THEY HAVE COMING UP.

WE'LL HOST THOSE CLINICS FOR THE BURLESON BLAZE, BUT THIS IS AN [INAUDIBLE] TO HONOR THIS EVENING.

WE HAVE THESE ATHLETES HERE TO CELEBRATE AND MISS ANITA SMITH, WHO IS THE DELEGATE FOR BISD AND BURLESON BLAZE IS GOING TO COME UP HERE AND WE ARE GOING TO HONOR EACH ONE OF THESE ATHLETES THIS EVENING.

AND THEN WE'LL ASK COUNCIL TO COME DOWN AND TAKE A PICTURE.

OKAY. FIRST WE HAVE MISTER ASHTON WYATT, WOO! [INAUDIBLE] . YES. HE'S HERE.

MR. AARON BROWDER.

[INAUDIBLE] YES.

MR. JAKE PAVLOVSKY.

[INAUDIBLE].

MR. TRAVIS LONG.

[00:05:02]

MR. HUNTER KLEIN.

[INAUDIBLE]. MISS CAROL STEPHENSON.

[INAUDIBLE] . MR. TJ FARNSWORTH.

COUNCIL. WILL Y'ALL JOIN ME DOWN FOR PICTURES? THAT I DID NOT SEE COME IN.

I HAVEN'T MISSED ANYONE, HAVE I? I DON'T WANT TO. ALL RIGHT.

LOOKS LIKE FAMILIES.

IF YOU'D COME TAKE A PICTURE WITH YOUR ATHLETES.

AND I WOULD ALSO, IF YOU DON'T MIND, I'D LIKE TO MENTION MISS KAREN POYNTER IS ONE OF OUR COACHES.

ABSOLUTELY AND ALSO ONE OF OUR PARENTS.

THANK YOU ALL FOR JOINING US TONIGHT AND FOR REPRESENTING BURLESON SO WELL.

WE ARE SO PROUD OF YOU ALL.

CONGRATS.

ALRIGHT.

SORRY, THIS IS STILL IN THE WAY.

I'M SORRY. JUST A LITTLE BIT MORE.

[INAUDIBLE].

THANK YOU.

IT'S TO RECEIVE A REPORT AND RECOGNIZE THE SELECTED EMPLOYEES OF THE QUARTER FOR THE THIRD QUARTER OF 2024.

STAFF, CONTACT IS CHERYL MARTHA JOHNNY, DIRECTOR OF HUMAN RESOURCES.

I KNOW I HAVE SOMETHING VERY EXCITING TO PRESENT AS WELL, BUT THAT'S GOING TO BE A HARD ACT TO FOLLOW.

SO GOOD EVENING, MAYOR.

MEMBERS OF COUNCIL, THANK YOU FOR HAVING ME THIS EVENING, AND THANK YOU AGAIN FOR ALLOWING ME TO BE THE ONE TO PRESENT OUR EMPLOYEE OF THE QUARTER.

JUST A LITTLE BACKGROUND.

THE CITY OF BURLESON IS COMMITTED TO RECOGNIZE OUR OUTSTANDING PUBLIC SERVICE AND ONE WAY WE DO THAT IS WITH THE EMPLOYEE OF THE QUARTER PROGRAM AND TONIGHT, WE DON'T HAVE ONE BUT TWO EMPLOYEES TO RECOGNIZE.

SO EMPLOYEES ARE NOMINATED FROM OTHER CITY EMPLOYEES, AND THE RECIPIENTS ARE SELECTED BY THE EMPLOYEE OF THE QUARTER COMMITTEE, WHICH IS MADE UP OF THEIR PEERS REPRESENTED FROM A CROSS-SECTION OF DEPARTMENTS AND PRIOR EMPLOYEE OF THE QUARTER RECIPIENTS.

TONIGHT WE HAVE ERICA ROBERTS WITH OUR PUBLIC SAFETY COMMUNICATIONS DIVISION.

SHE IS A PUBLIC SAFETY COMMUNICATIONS SUPERVISOR.

ERICA HAS BEEN WITH THE CITY OVER SIX YEARS, SINCE AUGUST OF 2024, AND SHE IS RECOGNIZED TONIGHT FOR HER COMPASSION AND CARE OF OTHERS IN HER ROLE.

SHE GOES ABOVE AND BEYOND WITH REGARDS TO ACTIONS THAT SHE HAS TAKEN THAT HAVE BEEN RECOGNIZED BY HER PEERS.

ESPECIALLY WITH REGARDS TO TENDING TO OTHERS IN HER INDUSTRY, EVEN OUTSIDE OF THE CITY OF BURLESON, AS WELL AS TWO UNFORTUNATE CHILDREN THAT SHE TOOK CARE OF.

WHENEVER THEY WERE IN NEED.

ALSO, KRISTEN TANZ IS ANOTHER ONE THAT WE'D LIKE TO RECOGNIZE TONIGHT, AND KRISTEN HAS BEEN WITH THE CITY FOR ONE AND A HALF YEARS, SINCE APRIL OF 2023.

KRISTEN IS OUR ENVIRONMENTAL HEALTH SPECIALIST LEVEL TWO POSITION AND SHE SERVES IN OUR ENVIRONMENTAL HEALTH DEPARTMENT.

SHE WAS PROMOTED EARLIER THIS YEAR AFTER SHE SHOWED INCREDIBLE DETERMINATION TO ACHIEVE SEVERAL CERTIFICATIONS TO OBTAIN THE KNOWLEDGE AND CREDENTIALS TO MOVE TO THE NEXT STEP IN HER CAREER. SO KRISTEN WAS INSTRUMENTAL AND WAS ACTUALLY RECEIVED FOUR SEPARATE NOMINATIONS FOR HER INVOLVEMENT WITH

[00:10:05]

I'LL JUST CALL IT THAT. THE VECTOR CONTROL AND EVERYTHING THAT SHE DID WITH REGARDS TO DEALING WITH COMPLAINTS AND DEALING WITH CITIZENS AND DID SO WITH THE UTMOST BEST CUSTOMER SERVICE. SO WE WANT TO RECOGNIZE BOTH OF THOSE EMPLOYEES THIS EVENING FOR EMPLOYEE OF THE QUARTER.

ERICA ROBERTS AND HER FAMILY ARE HERE TONIGHT, AS WELL AS KRISTEN TANS AND HER MOTHER.

SO THANK YOU.

[INAUDIBLE]. YES, PLEASE.

YEAH. WE'RE GOING TO HAVE A PHOTO.

MAYOR, IF YOU'RE OKAY WITH THAT? OKAY.

CONGRATULATIONS.

THAT'LL

[2.C. Community Interest Items]

COMMUNITY INTEREST ITEMS COUNCIL.

I JUST HAVE ONE ON NOVEMBER 13TH.

I THINK THAT'S A WEDNESDAY EVENING AT 6:00 AT THE CITY HALL ANNEX.

THAT'S ACROSS OUR WONDERFUL PLAZA HERE NEXT TO RAZZOO'S.

THEY WILL BE HAVING A PUBLIC MEETING ABOUT THE HULEN STREET AND ALSBURY BOULEVARD EXPANSION PROJECTS AND SO IF YOU HAVE ANY QUESTIONS OR WANT TO KNOW MORE ABOUT THAT WOULD BE THAT'D BE THE PLACE TO BE.

IT'S NOVEMBER 13TH AGAIN AT 6:00 AT THE ANNEX ACROSS THE PLAZA.

I WANT TO DO SOME BRAGGING.

FIRST OF ALL, IF YOU'VE EVER HEARD OF PROJECT U, IT HAS RECENTLY SOLD OUT.

SO KUDOS TO OUR FANTASTIC ECONOMIC DEVELOPMENT TEAM.

YOU ALL DO A GREAT JOB! YES, ROUND OF APPLAUSE OF BRINGING REALLY DYNAMIC SPEAKERS TO OUR COMMUNITY.

YOU MAKE ATTENDING A CONFERENCE THAT BUILDS YOU UP AND GIVES YOU SO MUCH TO GROW OFF OF, ATTAINABLE FOR SOME OF OUR SMALL BUSINESS LEADERS AND JUST COMMUNITY MEMBERS IN GENERAL. SO CONGRATS ON SELLING IT OUT.

BUT MORE THAN THAT, YOU ALL RECEIVED RECOGNITION AND AN AWARD FROM THE COMMUNITY ECONOMIC DEVELOPMENT AWARDS. THE I DON'T KNOW, IS THAT WHAT IT IS? YEP. TEXAS ECONOMIC DEVELOPMENT COUNCIL, HOW ABOUT THAT? AND IT'S A COMMUNITY ECONOMIC DEVELOPMENT AWARD FOR PROJECT YOU.

IT'S AN EXEMPLARY ACHIEVEMENT IN TRANSFERABILITY.

I DON'T KNOW WHAT THAT MEANS, BUT BASICALLY YOU ALL HAVE CREATED SOMETHING THAT IS TRULY GROUNDBREAKING, AND IT'S IN OUR COMMUNITY.

IT'S RIGHT HERE IN BURLESON. IT'S VERY AFFORDABLE TO ATTEND AND SO IF YOU HAVE NOT PURCHASED YOUR TICKET, THERE IS A WAITLIST.

BUT CONGRATS ON THAT.

YOU ALSO WALKED AWAY WITH TWO OTHER AWARDS, SO I WANTED TO BRAG ON YOU ALL FOR THAT.

LET'S SEE. THIS ONE SAYS PRESIDENT'S AWARD FOR THE BEST NEW CONSTRUCTION FOR OUR ELLISON STREET BUILDING AND BEST COMMERCIAL INTERIOR FOR STATION 330 AND FOR THOSE WHO HAVEN'T EATEN AT STATION 330, IT IS A DELICIOUS RESTAURANT.

THEY HAVE AN AWESOME LUNCH MENU, AND WE'RE JUST DOING BIG AND COOL THINGS IN BURLESON.

SO KUDOS TO OUR ECONOMIC DEVELOPMENT TEAM AND ALL THE SMALL BUSINESS OWNERS AND LEADERS IN THIS COMMUNITY.

THIS SATURDAY IN THE VETERANS PLAZA, WE WILL HAVE OUR ANNUAL VETERANS DAY EVENT, AND I CANNOT BRAG ENOUGH ON OUR COMMUNITY AND HOW WE RECOGNIZE VETERANS.

SO PLEASE JOIN US.

I BELIEVE IT STARTS AT 1:00 AND WE'LL HAVE A SPEAKER, A FANTASTIC PROGRAM PRESENTATION OF THE FLAGS.

IT IS ALWAYS MOVING, ALWAYS NEAT.

SO COME SUPPORT OUR VETERANS AND THANK YOU ALL TO THOSE WHO'VE SERVED.

I DON'T KNOW IF Y'ALL ARE AWARE OF IT.

THERE'S AN ELECTION GOING ON AND THANK GOODNESS WE GOT ONE MORE DAY.

OKAY. PLEASE SHOW UP AND DO YOUR DUTY AS AN AMERICAN.

WE ALSO, WE HAD A NEW OFFICER SWORN IN, CAMERON WOOD AND I'M REALLY TELLING YOU, I'M VERY IMPRESSED WITH THE LATERAL MOVES WE'RE GETTING WITH THE OFFICERS.

[00:15:04]

OUR FIRST RESPONDERS NEED EXPERIENCE, YOU KNOW, NOT TEACHING KIDS ANYMORE.

RIGHT NOW, WE'RE WE'RE GETTING TOO BIG TO DO THAT AND WE ARE REALLY GETTING SOME QUALITY PEOPLE.

SO WE HAD THAT SWEARING IN.

WE LOST. WE GAINED ONE, BUT WE LOST A FIREMAN.

HE RETIRED.

CHUCK MARTINEZ 19 YEARS HERE, AND HE WAS IN CHARGE OF TRAINING.

NOW THESE FIREFIGHTERS, HATS OFF TO THEIR PARENTS.

THEY TAUGHT THEM WHAT WAS RIGHT.

BUT CHUCK PINCHED IT ALL FOR THEM.

THEY KNOW HOW TO TREAT OUR CITIZENS.

WHEN THEY GO OUT, WE GET COMPLIMENTS ON OUR POLICE AND FIRE EVERY DAY.

SO THANK YOU GUYS AND THAT'S ALL I GOT.

THANK YOU ALL.

THAT'LL BRING US THAT'LL MOVE US ON TO SECTION THREE.

CHANGES TO THE POSTED AGENDA ITEMS THREE A IS ITEMS TO BE CONTINUED OR WITHDRAWN AND ITEM THREE B IS ITEMS TO BE WITHDRAWN FROM THE CONSENT AGENDA FOR SEPARATE DISCUSSION BY THE CITY COUNCIL STAFF OR MEMBERS OF THE PUBLIC IN ATTENDANCE.

ANYTHING. OKAY, THAT WILL BRING US TO SECTION FOUR CITIZEN'S APPEARANCE EACH PERSON IN ATTENDANCE WHO DESIRES TO SPEAK TO THE CITY COUNCIL ON AN ITEM NOT POSTED ON THE AGENDA SHALL SPEAK DURING THIS SECTION.

A SPEAKER CARD MUST BE FILLED OUT AND TURNED INTO THE CITY SECRETARY PRIOR TO ADDRESSING THE CITY COUNCIL.

EACH SPEAKER WILL BE ALLOWED THREE MINUTES.

EACH PERSON IN ATTENDANCE WHO DESIRES TO SPEAK TO THE CITY COUNCIL ON AN ITEM POSTED ON THE AGENDA SHALL SPEAK WHEN THE ITEM IS CALLED FORWARD FOR CONSIDERATION.

I HAVE NO SPEAKER CARDS.

IS THERE ANYONE IN THE AUDIENCE WHO WOULD LIKE TO ADDRESS THE COUNCIL? PLEASE COME FORWARD.

I DON'T SEE ANYBODY. OKAY.

NEXT IS SECTION FIVE CONSENT AGENDA.

[5. CONSENT AGENDA]

THERE WILL BE NO SEPARATE DISCUSSION OF THE ITEMS. APPROVAL OF THE CONSENT AGENDA AUTHORIZES THE CITY MANAGER AND CITY MANAGER TO IMPLEMENT EACH ITEM IN ACCORDANCE WITH STAFF RECOMMENDATION.

TONIGHT, THE CONSENT AGENDA CONSISTS OF ITEMS 5A THROUGH 5N.

IS THERE A MOTION ON THE CONSENT AGENDA? MOVE TO APPROVE.

I HAVE A MOTION BY ADAM.

SECOND BY VICTORIA. PLEASE VOTE.

IT'S ON THERE. THANK YOU.

THAT PASSES, UNANIMOUS.

[6. DEVELOPMENT APPLICATIONS]

CONSIDER APPROVAL OF AN ORDINANCE FOR A ZONING CHANGE.

REQUEST FROM A, AGRICULTURAL TO SFE SINGLE FAMILY ESTATE DISTRICT LOCATED AT 1709 COUNTY ROAD 913, CASE NUMBER 2024-7274. THIS IS BEFORE COUNCIL.

ON FIRST AND FINAL READING, THE PLANNING AND ZONING COMMISSION UNANIMOUSLY RECOMMENDED APPROVAL.

STAFF CONTACT IS TONY MCILWAIN, DEVELOPMENT SERVICES DIRECTOR.

THIS IS YOUR ONE DEVELOPMENT ITEM FOR TONIGHT'S AGENDA.

IT IS A ZONING CHANGE REQUEST SUBMITTED BY MR. FRED FRANK.

HE'S THE PROPERTY OWNER AT 1709 COUNTY ROAD 913.

THE PROPERTY ON THE SCREEN IS THE PROPERTY THAT IS THE SUBJECT OF THE ZONING REQUEST.

HE'S LOOKING TO TAKE THE PROPERTY FROM AGRICULTURAL ZONING TO SINGLE FAMILY ESTATE.

THIS IS IN THE NEIGHBORHOODS SECTION OF THE CITY'S COMPREHENSIVE PLAN AND THIS REQUEST IS CONSISTENT WITH THE LAND USES ANTICIPATED IN THE COMPREHENSIVE PLAN FOR THIS AREA.

WE NOTIFIED 12 PROPERTY OWNERS SURROUNDING THE SUBJECT SITE, AS WELL AS PLACING PUBLIC NOTICES IN THE NEWSPAPER AND POSTING SIGNS ON THE PROPERTY.

STAFF RECEIVED NO FORMAL OPPOSITION TO THE REQUEST.

THE P&Z, AS MR. SOKOL MENTIONED, IS FORWARDING A UNANIMOUS RECOMMENDATION OF SUPPORT FOR THE ZONING REQUEST.

NO ONE WAS THERE TO SPEAK FOR THE ITEM, AND STAFF IS ALSO IN SUPPORT OF THE REQUEST.

IT ALIGNS WITH THE COMPREHENSIVE PLAN AND WE RECOMMEND SUPPORT AS WELL AND I'D LIKE TO ANSWER ANY QUESTIONS YOU HAVE PRIOR TO THE PUBLIC HEARING.

[00:20:03]

IS THERE ANYONE IN THE AUDIENCE I'D LIKE TO SPEAK ON THIS.

I SEE NOBODY, SO I WILL CLOSE THE PUBLIC HEARING AT 5:51.

IS THERE A MOTION ON THIS? I HAVE A MOTION BY VICTORIA.

A SECOND BY ALEXA.

PLEASE VOTE. PASSES.

UNANIMOUS. THAT BRINGS US TO SECTION SEVEN, GENERAL ITEM 7A, 7B AND

[Items 7.A - 7.C.]

7A IS TO CONSIDER APPROVAL OF A CONSTRUCTION CONTRACT FOR ITB 2024-026 WITH JACKSON CONSTRUCTION LIMITED FOR THE SOUTHWEST ALSBURY BOULEVARD WIDENING FROM HULEN ST.

TO CANDLER DRIVE.

PHASE 1B PROJECT AMOUNT OF IN THE AMOUNT OF $2,672,529, WITH THE PROJECT CONTINGENCY OF 267,253.

ITEM 7B IS TO CONSIDER APPROVAL OF AN AGREEMENT FOR CROSSING MODIFICATIONS, SIGNAL MODIFICATION, AND BORE PERMIT AGREEMENTS WITH BNSF RAILROAD, MODIFICATIONS TO THE ALSBURY BOULEVARD RAILROAD CROSSING, AND PAYMENT OF ASSOCIATED FEES IN THE AMOUNT OF $550,876 7C IS TO CONSIDER APPROVAL OF AN AGREEMENT FOR UNDERGROUNDING OF ELECTRICAL LINES WITH ONCOR IN THE AMOUNT OF $547,411.

STAFF CONTACT FOR ALL THREE ITEMS IS ERIC OSCARSSON, DEPUTY CITY MANAGER.

GOOD EVENING, MAYOR AND COUNCIL.

THANK YOU. MONICA.

AS MONICA MENTIONED, THOSE THREE ITEMS BEFORE YOU THIS EVENING, ALL TIED TO ST2302, WHICH IS THE WIDENING OF ALSBURY BOULEVARD FROM HULEN STREET TO CANDLER DRIVE. THE PROJECT IN TOTAL HAS FOUR ITEMS, THREE OF THEM BEFORE YOU THIS EVENING.

THE CONSTRUCTION CONTRACT, THE BNSF AGREEMENT, AN AGREEMENT AND THEN THE FOURTH ITEM IS A MATERIALS TESTING CONTRACT THAT IS LESS THAN $50,000, THAT WILL BE APPROVED AND SIGNED ADMINISTRATIVELY BY THE CITY MANAGER.

SO JUST A PROJECT OVERVIEW.

THIS PROJECT IS THE CONSTRUCTION OF THE OUTSIDE LANES AS WELL AS A TEN FOOT SHARED PATH.

IT INCLUDES MODIFICATION TO THE RAILROAD THAT INCLUDES THE CROSSING ITSELF AS WELL AS A NEW SIGNALS.

WE DO HAVE A WATER LINE EXTENSION THAT REQUIRES PERMITS UNDERNEATH THE RAILROAD THAT'S BEING PUT IN PLACE AS PART OF THIS PROJECT FOR FUTURE DEVELOPMENT.

WE'RE GOING TO DO SOME MODIFICATIONS, SOME STORM DRAINS, AND THEN THERE'S SOME IRRIGATION AND LANDSCAPING IMPROVEMENTS ALONG THE ROADWAY AS WELL.

WE WENT OUT TO BID FOR THIS PROJECT.

WE RECEIVED TEN SUBMISSIONS, WHICH IS REALLY GOOD.

LOW BID WAS $2.6 MILLION BY JACKSON CONSTRUCTION.

AS PART OF THIS PROJECT, WE ARE RECOMMENDING 10% CONTINGENCY FOR A TOTAL CONTRACT AMOUNT OF JUST OVER $2.9 MILLION.

FUNDING FOR THIS PROJECT IS FOUND IN STREETS.

STREET BOND FUNDING.

AND I'LL HAVE A FUNDING SLIDE LATER WHICH GOES THROUGH WHERE ALL THAT FUNDING COMES FROM AND THEN WE HAVE $300,000, WHICH IS FOR THE WATER AND SEWER PART.

SO THAT INCLUDES THE INSTALLATION OF THE WATER LINE, INCLUDING SOME PERMITS AND STUFF THAT WE'LL SHOW YOU HERE LATER.

ON THE BNSF SIDE, WE HAVE AN AGREEMENT WITH BNSF THAT WE NEED TO EXECUTE.

AS PART OF THIS, THEY WILL BE MODIFYING THE CROSSING TO ACCOMMODATE THE INCREASE WITH PAVEMENT AND I HAVE SOME IMAGES HERE I'LL SHOW YOU AS WELL.

THAT WILL INCLUDE FOUR ADDITIONAL PANELS ON THE NORTH SIDE TO INCREASE THE PAVEMENT WIDTH.

WE HAVE TO RELOCATE SOME CROSS ARMS AND ADD SOME NEW CROSS ARMS AND THIS WAS INCLUDED AS PART OF THE PLAN AND BNSF HAS REVIEWED AND SIGNED OFF ON THE DESIGN NECESSARY TO MAKE THE CHANGES AND THEY'RE READY TO MOVE WHEN WE SIGN OFF ON THE AGREEMENT AND AGAIN, WE WILL BE ADDING A 16 INCH WATER LINE UNDERNEATH THE RAILROAD AS PART OF FUTURE EXPANSION, TYING INTO AN EXISTING LINE AND SO A PERMIT WILL HAVE TO BE SIGNED OFF AS PART OF THIS AGREEMENT AND THEN WE WILL BE ADDING THE RAILROAD CROSSING MARKINGS AS PART OF OUR ALSBURY CONSTRUCTION PROJECT.

SO HERE'S THE CROSSING.

AS YOU CAN SEE, THESE ARE THE ADDITIONAL PANELS WE'LL BE ADDING.

SO THESE PANELS EXIST HERE.

WE'LL BE ADDING THESE ADDITIONAL PANELS HERE.

THIS WILL BE THE NEW TEN FOOT SIDE PATH.

CURRENTLY THE CROSSING ARMS ACTUALLY SIT IN WHERE THE LANES NEED TO BE ADDED.

SO THOSE WILL BE REMOVED AND NEW CROSSING ARMS WILL BE PLACED AND A NEW SIGNAL FOR PEDESTRIAN AS WELL AND THEN STAFF WILL BE DOING OR THE CONTRACTOR WILL BE FOR THE CONSTRUCTION. JACKSON WILL BE DOING THE MARKINGS OVER HERE.

SO THOSE ARE THE PLANS FOR THAT AND THEN THIS IS THE PERMIT WE NEED FOR THE WATER LINE CROSSING WILL BE BORING UNDERNEATH THE RAILROAD TYING INTO AN EXISTING LINE, STUBBING IT

[00:25:09]

ALSBURY IS FUTURE DEVELOPMENT OCCURS.

WE'LL BE ABLE TO RUN OUR 16 INCH WATER LINE DOWN THAT WAY, BNSF COSTS.

THERE'S TWO SECTIONS TO IT.

IT'S THE CROSSING MODIFICATIONS.

THAT'S THE FLATWORK AND THE PANELS AND THEN THERE'S THE SIGNAL MODIFICATION AND THEN THE BOARD PERMIT.

IN TOTAL, IT'S $550,000, MOST OF THAT COMING FROM STREET BOND.

BUT OBVIOUSLY THE WATER DEPARTMENT, THE WATER FUND IS PAYING FOR THE WATER LINE BOARD PERMIT ITSELF AND THEN THE LAST AGREEMENT TONIGHT IS FOR ENCORE.

SO AS PART OF THIS PROJECT, WE WANT TO UNDERGROUND THE OVERHEAD POWER LINES THAT ARE ALONG THE NORTH SIDE OF THE PROJECT.

IT'S ABOUT 3500FT.

ENCORE WILL BURY A 30 PVC CONDUIT, INSTALL THREE PHASE ELECTRIC AT A COST OF $547,000, AND IT WILL BE FUNDED OUT OF THE STREET FUND OVERALL FUNDING.

BACKGROUND. THERE'S A CERTIFICATE OBLIGATION THAT WE ISSUED IN AUGUST OF THIS YEAR OF 1.16 MILLION.

I DO WANT TO CLARIFY THE SECOND ONE.

THE REIMBURSEMENT RESOLUTION IS ACTUALLY WILL BE COMING FORWARD AT $3.615 MILLION AND THEN WE HAVE PREVIOUS ISSUANCES FOR THE WATER BONDS OF 304. SO ACTUAL THE TOTAL ACTUAL FUNDING, AND I APOLOGIZE FOR THE TYPO, IS JUST OVER $5 MILLION IS AVAILABLE FUNDING FOR THIS PROJECT.

SO ALL IN ALL IT'S OVER.

WE'RE JUST OVER $4 MILLION FOR TOTAL CONSTRUCTION COSTS, SO WE HAVE PLENTY OF FUNDING AVAILABLE FOR THIS PROJECT AND WITH THAT, IF WE GET NOTICE TO PROCEED, WE ANTICIPATE TO ISSUE NOTICE TO PROCEED IN DECEMBER AND WE HAVE 300 CALENDAR DAYS FOR TOTAL CONSTRUCTION, WEATHER DEPENDENT.

WE THINK WE CAN DEFINITELY KNOCK THAT OUT BEFORE THEN, BUT WE'LL JUST SEE HOW THE SPRING SEASON WITH THE SPRING RAINY SEASON WORKS FOR US AND SO WITH THAT, WE HAVE THREE COUNCIL ACTIONS.

THE FIRST ONE IS TO AWARD THE BID TO JACKSON CONSTRUCTION FOR THE TOTAL OF $2.672 MILLION, WITH THE PROJECT CONTINGENCY OF $53. I'LL TAKE ANY QUESTIONS YOU HAVE.

BEFORE WE START TAKING ACTION ON ALL THESE.

ERIC, MY RECOLLECTION OF THE TRAFFIC CONTROL PLAN FOR THE PROJECT WAS THAT THE EXISTING SECTION OF ALSBURY WILL BECOME A ONE WAY ROUTE.

IS THAT AS YOU RECALL IT, I DON'T.

SO THE TRAFFIC CONTROL PLAN HAS MULTIPLE PHASES DEPENDING ON WHAT SIDE THEY'RE WORKING ON.

SO WE HAVE TRAFFIC CONTROL PLANS IN THERE TO DO ONE WAY IN ONE DIRECTION, ONE WAY IN ANOTHER DIRECTION.

AND THEN OBVIOUSLY WHEN BNSF COMES IN, WE'LL BE SHUTTING DOWN THE ROAD COMPLETELY AND RUNNING TRAFFIC BOTH WAYS THROUGH.

SO AS THE PROJECT PROGRESSES, WE'LL END UP SWITCHING TRAFFIC CONTROL.

SO THERE'LL BE TIMES WHERE WE HAVE BOTH LANES OPEN.

SO WHEN THEY'RE DOING SOME WORK, WE SHOULD BE ABLE TO KEEP THE ROAD OPEN.

BUT AS WE MOVE FROM SEGMENT TO SEGMENT WE'LL HAVE TO ADJUST TRAFFIC CONTROL THROUGHOUT THE PROJECT.

OKAY. WHATEVER WE DO WITH IT, AND I THINK THE LOGICAL WAY WOULD BE WE'D HAVE TRAFFIC EITHER EASTBOUND OR WESTBOUND, BUT NOT BOTH AS THEY'RE CONSTRUCTING THE ADDITIONAL LANES.

ALL I WOULD REQUEST, AND IT MAY BE A PART OF YOUR SPECS ANYWAY FOR THE CONTRACTOR TO DO, BUT I'D LIKE TO SEE THAT WE PUT PLENTY OF ADVANCE WARNING OUT WITH PORTABLE MESSAGE BOARDS OR SOMETHING TO TELL PEOPLE ABOUT THE IMPACT THAT THIS COULD HAVE AND I'M SURE THE FIRE STATIONS ARE GOING TO BE AWARE THAT THERE COULD BE SOME CIRCUMSTANCES WHERE THE LOW WATER CROSSING AT HULENS IS NOT AVAILABLE, AND THE TRAFFIC FOR ALSBURY HAPPENS TO BE GOING THE WRONG WAY, BUT I'M SURE WE HAVE A CONTINGENCY PLAN FOR THAT.

I'D JUST LIKE TO MAKE SURE THAT WE'VE GOT THAT FIGURED OUT.

THAT'S ALL I'VE GOT. MY RECOMMENDATION IS HIGH FOR JACKSON CONSTRUCTION.

I THINK THEY'RE EXCELLENT CONTRACTOR FOR THE JOB.

WE SHOULD HAVE NO ISSUES THERE AT ALL.

PERFECT. THANK YOU SIR.

ERIC, ONE OTHER THING.

IF YOU'RE WORKING WITH BNSF AND YOU'RE GOING TO GO ONE WAY, THE WRONG WAY DOWN THE ROAD, BE SURE AND WORK WITH THEM ABOUT PUTTING UP A TEMPORARY GATE AT THE CROSSING.

YES, SIR. WILL DO.

ANYBODY ELSE? IS THERE A MOTION ON THIS? IS THIS ON 7A? YES, SIR.

I MOVE TO APPROVE THE CONTRACT AWARD.

SEVEN A SECOND.

I HAVE A MOTION BY DAN.

A SECOND BY ADAM. PLEASE VOTE.

PASSES UNANIMOUS.

IS THERE A MOTION ON 7B AND 7B? MAYOR. IT'S JUST THE AGREEMENTS ARE SUBJECT TO ATTORNEY APPROVAL.

WE'RE WAITING ON BNSF.

SOME MINOR CHANGES TO THEIR AGREEMENT FOR THEM.

OKAY. SO WE CAN APPROVE THIS.

SUBJECT TO ATTORNEY APPROVAL, PLEASE AND THANK YOU.

IS THERE A MOTION ON 7B? MOVE TO APPROVE SEVEN B SUBJECT TO ATTORNEY APPROVAL.

QUESTION. SEVEN B BEFORE NOW.

MY RECOLLECTION IS THAT ENCORE KNEW THAT THE CITY WAS GOING TO PAY FOR UNDERGROUNDING THIS LINE ALL ALONG, BUT YET THEY WENT OUT AND PUT UP AN OVERHEAD

[00:30:08]

I THOUGHT THAT WAS SEVEN. NO, 7B IS BNSF.

APOLOGIES. NO WORRIES.

NO PROBLEM. I'LL ANSWER YOUR QUESTION.

SORRY. I JUST WANTED TO TIE TO THE RIGHT ITEM.

I HAVE A MOTION ON SEVEN B WITH ADAM IN A SECOND BY ALEXA.

PLEASE VOTE. PASSES.

UNANIMOUS. SO SEVEN C IS THE ANCHOR AGREEMENT.

SO THE ENCORE AGREEMENT, THE TOTAL COST FOR THEM TO BURY THE LINES, PUT THEM IN IS THE $500,000 NUMBER WE SEE TODAY.

WE COULD HAVE SAW A REDUCED COST, BECAUSE WHAT THEY DO IS WHEN THEY PUT THE OVERHEAD LINES IN AND IF WE WOULD HAVE SAID BURY THEM INSTEAD, THE COST TO PUT THE OVERHEAD LINES IN WOULD HAVE BEEN LIKE DEDUCTED FROM THE UNDERGROUNDING COST AND SO WE ARE THERE'S ABOUT $170,000 DIFFERENCE DELTA FROM WHAT THE ORIGINAL COST WOULD HAVE BEEN OF 380 LAST YEAR TO THE 550 TODAY AND THAT'S BECAUSE THEY WOULD HAVE SAVED THAT FUND, THAT MONEY FROM PUTTING IN THE OVERHEAD AND SO WE DID HAVE A CONVERSATION, AND TOMMY AND I WERE IN THE ROOM WHEN WE DISCUSSED WITH ONCOR THAT IT WAS OUR UNDERSTANDING THAT IF WE WAITED TO DO IT TODAY, THAT WE WOULDN'T SEE AN INCREASED COST EXCEPT FOR COST OF JUST, YOU KNOW, COST OF CONSTRUCTION COSTS GOING UP, NOT THE SIGNIFICANT INCREASE AND THEN WHEN WE FOLLOWED THEM UP WITH THIS GO AROUND, THEY SAID, NO, YOU'RE PAYING FOR THE FULL AMOUNT.

SO ONE THING.

SO WE PAID FOR THEM TO PUT UP THE TEMPORARY.

WE DID NOT, PAY FOR THEM TO PUT UP THE TEMPORARY POLES.

WE DID NOT. WE PAID NOTHING.

WHEN THEY PUT IN THOSE POWER LINES, WE COULD HAVE SEEN A SAVINGS IF WE WOULD HAVE BURIED THE LINES LAST YEAR RATHER THAN DOING IT NOW, BECAUSE WE WOULDN'T HAVE WE WOULD HAVE HAD THE REDUCED COST BECAUSE THEY WOULDN'T HAVE PUT IN THE OVERHEAD.

SO THAT'S WHERE WE LOST OUT ON IT.

AND WHAT I WOULD SAY THERE, MAYOR AND COUNCIL IS THE DISCUSSION WITH ONCOR AT THE TIME WAS THEY WERE VERY ANXIOUS TO GET THE LINES INSTALLED BEFORE WINTER DEMAND, AND THEY HAD EXPRESSED TO US THAT ORIGINALLY THE CONVERSATION WAS WE WERE GOING TO BRING SOMETHING TO YOU GUYS IN JANUARY TO HAVE A CONVERSATION ABOUT WHETHER OR NOT YOU WANTED TO FUND THE ESSENTIALLY THE UNDERLINING, BUT.

ULTIMATELY, WHAT HAPPENED IS, IS THAT ONCOR EXPRESSED TO US THAT THEY NEEDED TO MOVE FORWARD VERY QUICKLY, COULDN'T WAIT TILL JANUARY.

SO THEY WENT AHEAD WITH THE OVERHEAD LINES AND WE'RE IN A POSITION WHERE WE'RE PAYING EXTRA MONEY AS A RESULT.

ANY QUESTIONS? IS THERE A MOTION ON 7C.

MAKE A MOTION.

I'LL MAKE A MOTION TO APPROVE.

I HAVE A MOTION BY ALEXA AND A SECOND BY PHIL.

PLEASE VOTE. PASSES UNANIMOUSLY.

THANK YOU, MAYOR AND COUNCIL.

THANK YOU. THAT WILL MOVE US ON TO SECTION 8.

[8.A. Receive a report, hold a discussion, and provide staff direction on street asset management and the FY 24/25 Pavement Maintenance Schedule. (Staff Contact: Janalea Hembree, Assistant to the City Manager and Justin Scharnhorst, Deputy Director Public Works)]

8 A IS. RECEIVE A REPORT, HOLD A DISCUSSION AND PROVIDE STAFF DIRECTION ON STREET ASSESSMENT MANAGEMENT AND THE FISCAL YEAR 24-25 PAVEMENT MAINTENANCE SCHEDULE. STAFF CONTACTS IS JANA LEE HEMBREE, ASSISTANT TO THE CITY MANAGER, AND JUSTIN SCHARNHORST, DEPUTY DIRECTOR OF PUBLIC WORKS.

GOOD EVENING, MAYOR AND COUNCIL.

WE'RE GOING TO GIVE YOU AN UPDATE ON ASSET MANAGEMENT.

A COUPLE OF SCENARIOS THAT WE HAD TALKED BEFORE, PUTTING THOSE INTO REAL WORK AND JUSTIN IS GOING TO COME UP AND TALK ABOUT THE PAVEMENT MAINTENANCE PLAN.

SO THIS IS JUST KIND OF SOME BACKGROUND THAT WE HAD TALKED ABOUT BEFORE ON OUR PAVEMENT.

WE GOT SOME PCI DATA FROM FUGRO.

WE DID A CRITICALITY ASSESSMENT.

WE PUT TOGETHER A PAVEMENT PLAN WITH FREESE AND NICHOLS.

I TOOK ALL THAT INFORMATION, INPUTTED IT INTO OUR SOFTWARE.

WE RAN SOME SCENARIOS AND LOOKED AT THAT.

THESE WERE THE SCENARIOS THAT I PRESENTED TO YOU ON SEPTEMBER 23RD.

WE KIND OF MOVED SOME BUDGET AROUND.

WE WANTED TO SEE WHAT WAS GOING TO BE THE WHERE THE BEST TO PUT OUR MONEY WAS.

STAFF'S RECOMMENDATION AT THAT TIME, AS WELL AS COUNCIL'S RECOMMENDATION WAS SCENARIO NUMBER EIGHT ON THIS SHEET.

THIS IS WHAT I PRESENTED TO YOU OF WHAT SCENARIO EIGHT LOOKED LIKE.

WE TOOK SCENARIO EIGHT AND I RAN THAT OUT FOR TEN YEARS, SO WE COULD KIND OF SEE A LONG TIMELINE OF WHAT THAT WOULD LOOK LIKE.

I INCORPORATED THE CAPITAL BUDGET IN THAT FROM THE CAPITAL ENGINEERING GROUP, AND THIS WAS KIND OF LIKE THE OVERALL MODEL.

WHAT WE'RE GOING TO FOCUS ON TODAY, THOUGH, IS REALLY YEAR ONE AND PART OF YEAR TWO AND INCORPORATING THAT.

[00:35:06]

THAT WAS THE FUGRO'S PCI SCORES THAT THEY DID FOR US.

MULTIPLY THOSE TOGETHER AND YOU KIND OF GET AN OVERALL RISK SCORE FOR THAT ASSET AND THEN WE ALSO HAVE THE ESTIMATED OVERALL CONDITION OF EVERY PAVEMENT.

EVERY PAVEMENT IN OUR CITY HAS THOSE SCORES.

BUT EVEN BEYOND THAT, WHAT CARTEGRAPH DOES IS CARTEGRAPH WANTS TO USE BEST DOLLARS FIRST.

SO THE IMAGE ON THE RIGHT SIDE OF YOUR SCREEN.

THIS IS NOT OUR CITY.

THIS IS JUST FOR ILLUSTRATIVE PURPOSES, BUT A ROAD.

SAY THAT'S FAIR.

THAT'S IN THE YELLOW.

IF IT'S A 59 OR A 51, IT'S GOING TO COST THE SAME AMOUNT OF MONEY TO REPAIR THAT ROAD.

SO CARTEGRAPH ISN'T REALLY GOING TO START CATCHING ROADS IN THAT YELLOW CATEGORY UNTIL THEY'RE ABOUT 50 TO 53.

IN THIS SPECIFIC MODEL.

SO CARTEGRAPH IS REALLY GOING TO FOCUS IN CATCHING THE ROADS SO THEY DON'T GO DOWN TO THE NEXT LEVEL TO THE LEFT.

SO ACROSS THE TOP YOU CAN KIND OF SEE IN THIS EXAMPLE THESE ARE NOT REAL PRICE DOLLARS.

BUT BETWEEN THE YELLOW AND THE BETWEEN THE GREEN AND THE YELLOW, IT'S GOING TO COST $9 A SQUARE FOOT AND IT'S GOING TO JUMP TO 18 OR SQUARE YARD, JUMPED TO 18 AND THEN AGAIN FROM YELLOW TO ORANGE JUMPS ANOTHER $12.

AND SO WE'RE TRYING TO CAPTURE THOSE ROADS BEFORE THEY JUMP SIGNIFICANTLY IN PRICE TO REPAIR.

SO IF YOU LOOK AT THE MODEL, YOU MAY SEE SOME ROADS THAT YOU DIDN'T EXPECT AND YOU MAY NOT SEE ROADS THAT YOU DID EXPECT AND IT'S POSSIBLE BECAUSE THEY'RE PRETTY HIGH IN THEIR RANGE.

SO CARTOGRAPH IS GOING TO REPAIR A ROAD THAT'S AT A 60.2 BEFORE IT REPAIRS A ROAD THAT'S AT A 59, BECAUSE THAT ROAD AT 59 HAS A LOT OF DEGRADATION CURVE LEFT TO IT AT THE SAME PRICE.

SO RUNNING THIS MODEL FOR YEAR ONE, I KIND OF JUST BROKE OUT.

SO YOU GUYS CAN SEE WHERE THE MONEY WAS GOING.

ON THE LEFT. YOU CAN SEE MOST OF THE MONEY IS GOING TO GO TO ASPHALT.

THAT KIND OF ALIGNED WITH OUR MODELS.

YOU GUYS SAW BEFORE THAT OUR ASPHALT ROADS WERE SIGNIFICANT, CAME BACK SIGNIFICANTLY LOWER WITH PCI SCORES THAT ARE CONCRETE ROADS AND THEN I WENT AHEAD AND JUST BROKE OUT THE ACTIVITIES THAT THE MODEL RAN FOR, BOTH ASPHALT AND FOR CONCRETE.

SO YOU GUYS CAN KIND OF UNDERSTAND WHAT THE MODEL LOOKS LIKE.

I DID PUT SOME FACTS OVER ON THE LEFT.

WE KNEW THAT IT WAS GOING TO DROP THE OCI SCORE, BUT WE DID CHOOSE THE MODEL THAT DROPPED IT THE LEAST AMOUNT.

THIS MODEL RIGHT HERE, IT'S AN INTERACTIVE MAP.

PUBLIC WORKS CAN GO INTO THERE, I CAN GO INTO THERE.

WE CAN TAKE A LOOK AT THE ROADS, THE PINK ISH KIND OF COLORS.

THERE ARE BASICALLY ALL OUR ASPHALT ROADS AND THEN THE GREEN ARE ALL THE CONCRETE AND THEN IT IN YOUR PACKET.

THERE WAS ALSO A REPORT THAT I HAD PRINTED OUT FOR YOU.

SO YOU CAN KIND OF SEE THE DETAIL THAT CARTEGRAPH GIVES US.

IT WILL TELL US EVERY ASSET EXACTLY WHAT TO DO ON THAT ASSET, KIND OF THE CLASSIFICATION AND EXACTLY WHERE IT'S LOCATED.

SO AGAIN, WITH THIS, WE KIND OF EXPLAINED THAT THIS IS JUST PURELY A MATHEMATICAL CALCULATION AND SO THERE'S A LOT OF QA, QC THAT NEEDS TO BE DONE.

I JUST RUN THE MODEL, I TAKE EXACTLY WHAT IT SPITS OUT, AND THEN I HAND THIS MODEL OVER TO PUBLIC WORKS, AND THEN JUSTIN'S GOING TO COME UP AND TALK TO YOU ABOUT WHAT THEY DO AFTER THAT. MODELS RAN.

MAYOR COUNCIL.

GOOD EVENING. SO I'M GOING TO KIND OF WALK YOU THROUGH THE PUBLIC WORKS PROCESS, HOW WE NAVIGATED THE DATA EXPORT FROM CARTEGRAPH, THE CALIBRATION AND FIELD VERIFICATION PROCESS OF THAT INFORMATION, AND HOW WE'RE GOING TO MOVE TOWARDS FINAL PLAN ADOPTION FROM HERE.

SO FROM A TIMING PERSPECTIVE, THIS FUNDING AND THE ACTUAL PROGRAM ITSELF WAS APPROVED ON THE 23RD OF SEPTEMBER.

ON THE 24TH, WE RECEIVED THE FIRST DRAFT OF THE DATA.

FROM THAT POINT FORWARD, WE PARTNERED WITH ASSET MANAGEMENT, HAVING WEEKLY MEETINGS TO GO IN AND CALIBRATE THAT INFORMATION.

LOOK AT YEAR ONE, YEAR TWO HOLISTICALLY, GO BACK AND RERUN THE MODEL SO THAT WE CAN CONTINUE TO UPGRADE THAT AS WE MOVE FORWARD.

THIS IS SIMILAR TO SLIDE 3.

FOR THE PURPOSE OF THIS IS TO SHOW YOU THE ESTIMATED COST ASSOCIATED WITH YEAR ONE AND YEAR TWO BY THE MAINTENANCE TREATMENT RECOMMENDATION.

OBVIOUSLY THAT LIST IS FLUID AND WILL CONTINUE TO MOVE AS WE FURTHER THE PROGRAM FROM A CALIBRATION STANDPOINT.

THERE WAS NO SECTION OF ALSBURY HIDDEN CREEK OR RENFRO RECOMMENDED FOR TREATMENT AS PART OF THIS, AND I'M GOING TO GET TO THAT IN TWO SLIDES.

[00:40:05]

SO WE TOOK THE DATA EXPORT, AND WE'RE KIND OF ADDING IN A PRACTICAL ELEMENT OF WHAT WE SEE DAY TO DAY AS WELL.

SO THAT'S WHAT WE'RE CALLING THE CALIBRATION PHASE, IF YOU WILL AND SO WE'RE TAKING THAT AND OVERLAYING THAT INTO GIS.

ULTIMATELY THAT'S GOING TO BE OUR TOOL.

AS WE MOVE INTO THE BIDDING PHASE, WE'D LIKE TO HAVE A PUBLIC FACING INTERACTIVE LINK THAT WE COULD GIVE TO OUR CONTRACTORS.

THEY COULD ISOLATE THAT BY THE TREATMENT THEY WANT TO BID ON.

THEY COULD BID ON ALL OF IT OR JUST A SECTION.

ADDITIONALLY, IT WOULD GIVE THEM A VISUAL.

OUR GOAL WITH THAT IS TO SAVE ON MOBILIZATION COSTS AND KIND OF GROUP TREATMENTS TOGETHER, SO THAT WE CAN EXTEND THE DOLLAR AS MUCH AS WE CAN.

OTHER THINGS WE'RE LOOKING AT ARE MAINTENANCE TREATMENT OPTIONS GOING IN AND CONFIRM THAT WE NOT ONLY AGREE WITH THOSE, BUT THAT IS WHAT'S RECOMMENDED.

PAVEMENT MARKINGS WILL BE QUANTIFYING THOSE THROUGH THE SECTIONS OF OUR NETWORK THAT IT'S APPLICABLE AND THEN WE'LL BE LOOKING AT PROJECT LIMITS AS WELL.

SO VISUALLY THIS WAS JUST ONE EXAMPLE.

THE MODEL HAD RECOMMENDED THAT THIS IS IN MOUNTAIN VALLEY COUNTRY CLUB DRIVE.

THIS IS 685FT.

THIS PROJECT IS ESTIMATED TO COST $60,000 PER THE MODEL.

SO WE'RE GOING TO GO DRIVE TO THAT LOCATION AS WE ARE OTHER EVERY OTHER STREET LOCATION UNTIL WE GET A FINAL ADOPTED LIST AND LOOK AT THAT.

SO WHEN WE GET THERE, WE LOOK AT THIS SAME SECTION OF ROADWAY, WHICH IS THIS IS MOUNTAIN VALLEY HERE AND WE HAVE IDENTIFIED ABOUT 80FT OF PANEL WORK THAT NEEDS TO BE REPAIRED WITHIN THIS SEGMENT.

THIS EXAMPLE IS IMPORTANT BECAUSE THERE'S COST SAVINGS ASSOCIATED WITH THAT PROJECT.

COULD BE. SO WE GO AND IDENTIFY SPECIFICALLY WHAT THOSE QUANTITIES ARE.

WE REMARKET. WE RUN THE SCENARIO.

THE GOAL IS TO PULL IN MORE LOCATIONS AS WE CONTINUE TO DO THAT OVER AND OVER AND OVER AS WE WORK DOWN THE STREETS.

A SECOND EXAMPLE WOULD BE THIS IS MILL AND OVERLAY.

YEAR ONE RECOMMENDATION IS IN RED.

YEAR TWO IS IN BLUE.

SO WHAT'S PROPOSED IS FROM JOHNSON TO MAPLE ON YEAR ONE AND STEPHANIE TO IRENE ON YEAR ONE.

WE WOULD LOOK AT THIS HOLISTICALLY AND SEE IF IT'S A REALITY FOR US TO TAKE THIS ENTIRE SECTION AT ONE TIME AND MAYBE GROUP IN IRENE, THE PORTION OF IRENE AS WELL, TO TRY TO CONSOLIDATE THOSE, AGAIN, REDUCING MOBILIZATION FOR THOSE STREETS.

AS WE LOOK AT IT ACROSS THE BOARD.

SO IT'S A LITTLE UNCONVENTIONAL IN THAT OUR RECOMMENDATION SLIDE IS NOT THE LAST SLIDE OF THE PRESENTATION.

THERE'S MORE SLIDES TO COME AFTER THIS.

TWO OPTIONS.

GENERALLY SPEAKING SEEKING FEEDBACK AND DIRECTION FROM YOU GUYS TONIGHT IN TERMS OF WHICH OF THE TWO OPTIONS YOU'D LIKE FOR US TO PROCEED AT? WE'RE KIND OF AT A POINT TO WHERE WE NEED GUIDANCE FROM YOU GUYS.

AS WE MOVE IN TO THE FIELD VERIFICATION PHASE OF THIS.

SO BOTH OPTIONS, $2.3 MILLION IS THE MONEY THAT WE'RE TALKING ABOUT.

OPTION ONE WOULD TAKE $700,000 OUT OF THAT 2.3, AND SPLIT IT OUT SO THAT WE COULD BEGIN IMPLEMENTING NECESSARY REPAIRS PREDOMINANTLY ON HIDDEN CREEK.

IN ADDITION TO ALSBURY AND RENFRO WE WOULD CONTINUE TO CALIBRATE AND FIELD VERIFY THE REMAINING $1.6 MILLION FOR THE MODEL AND THAT'S GOING TO KIND OF ALTER THE TIMELINE BETWEEN THE TWO.

THERE WOULD ARGUABLY BE LESS STREETS ON OPTION ONE.

WE SHOULD BE ABLE TO WORK THROUGH THEM QUICKER AND WHAT THAT WOULD MEAN IN TERMS OF TIME IS WE WOULD LOOK AT PUTTING THAT OUT TO BID AT THE BEGINNING OF THE CALENDAR YEAR IN JANUARY. POTENTIAL CONTRACT AWARD IN IN MARCH, WITH WORK BEING COMPLETED IN THE AUGUST TIMEFRAME.

OPTION TWO IS TO LEAVE EVERYTHING AS IS AND CONTINUE WITH THE CALIBRATION.

CONTINUE WITH THE FIELD VERIFICATION OF WHAT THE ASSET MANAGEMENT MODEL HAS PRODUCED.

OBVIOUSLY THERE WILL BE MORE LOCATIONS IN THAT LIST, AND IT'S GOING TO COST US A LITTLE BIT MORE IN TERMS OF TIME FOR US TO GO THROUGH EVERY SINGLE ONE OF THOSE AND VERIFY THOSE LOCATIONS AND SO TO THAT END, WE'VE ESTIMATED THAT WE WOULD BE ADVERTISING SOMEWHERE IN THE MARCH TIME FRAME, PUTTING THAT OUT ON THE STREET TO BID AND POTENTIAL CONTRACT AWARD IN MAY WITH A SEPTEMBER COMPLETION DATE, SHOULD WE MOVE IN THAT DIRECTION? SO OPTIONS FOR THE MAJOR THOROUGHFARES, AS I MENTIONED, SPLITTING THE $700,000 OUT, WE'VE IDENTIFIED 15 PLUS LOCATIONS ON HIDDEN CREEK IN WHICH WE COULD BEGIN PUTTING THAT TO USE.

IF COUNCIL DECIDED TO GO WITH THAT OPTION.

DEPENDING ON QUANTITIES BASED WORK WITH SOME OF THOSE LOCATIONS, WE COULD MAYBE PULL IN ADDITIONAL LOCATIONS ON ALSBURY RENFRO.

WITH THAT ALLOCATION AS WELL.

VISUALLY, I THINK WE ALL KNOW THESE ARE SOME OF THE SPOTS THAT WE'RE TALKING ABOUT.

THIS IS GOING TO BE EASTBOUND HIDDEN CREEK FIRE STATION 16, EAST OF DOBSON.

THIS IS HIDDEN CREEK AND HIDDEN OAKS.

WESTBOUND. YOU'LL SEE THERE'S GAPS IN THE JOINTS OF THE PANELS, ALLOWING FOR THE WONDERFUL RAIN WE'VE HAD TODAY TO PENETRATE THE SUBGRADE TO EXPEDITE THE DETERIORATION OF THAT ROADWAY SECTION.

VISUALLY, THE PICTURE ON THE RIGHT IS WHAT A PROPER JOINT SEAL SHOULD LOOK LIKE.

[00:45:01]

AS WE MOVE EAST OF I-35, HIDDEN CREEK AND CARDINAL RIDGE, BOTH OF THESE ARE FACING EASTBOUND.

THERE ARE WESTBOUND PORTIONS OF THAT ROAD IN THAT AREA.

THESE ARE JUST HIGH LEVEL PICTURES AND TO TRY TO GIVE YOU GENERAL LOCATIONS OF WHERE WE WOULD BE PROPOSING TO MAKE SOME OF THOSE IMPROVEMENTS IF WE DID MOVE WITH THAT OPTION.

IN ADDITION TO THAT, IF YOU RECALL, IN AUGUST, YOU AWARDED A CONTRACT FOR $175,000 FOR CONCRETE REPAIR WORK.

WE'VE BEEN WORKING THROUGH THAT.

WE'VE COMPLETED WORK AT 1200 BLOCK OF EAST HIDDEN CREEK NORTHWEST RENFRO, SILVER RIDGE HIDDEN VISTAS IS IN PROCESS AS WE SPEAK AND THEN WE HAVE ABOUT $110,000 IDENTIFIED AS WE MOVE TOWARDS SCHEDULING FOR SOME LOCATIONS ON ALSBURY.

RIGHT NOW, THAT IS NEWTON AND ALSBURY HEADED NORTH TO SAINT ANNE'S, DEPENDING ON HOW FAR WE CAN GET, AND THERE COULD BE OPPORTUNITY TO PULL IN ADDITIONAL LOCATIONS THERE. ONE OF THE THINGS THAT WE'VE DONE WITH THIS WORK, AND WE'LL BE LOOKING TO DO WITH OTHERS IF THAT OPTION IS CONSIDERED, IS THAT WE'VE BEEN GOING IN AND SAW CUTTING AND DEMO AND PUTTING TOGETHER TRAFFIC CONTROL FOR THAT CONTRACTOR SO THAT WE CAN EXTEND THAT OUT.

WE WOULD LOOK TO DO THAT WHERE IT'S PRACTICAL AND WHERE IT MAKES SENSE FOR US TO INSERT OURSELVES TO SAVE MONEY AS NEEDED THROUGH THAT OTHER OPTION AS WELL.

THESE ARE JUST KIND OF SOME SUCCESS STORIES OF THOSE THREE LOCATIONS THAT I JUST MENTIONED THAT WE'VE COMPLETED, IN ADDITION TO HIDDEN VISTAS, WHICH IS IN PROGRESS AS WE SPEAK. SO I'M GOING TO GO BACK TO THE OPTIONS SLIDE AS WELL.

LIKE I SAID, WE'RE KIND OF REQUESTING FEEDBACK FROM YOU GUYS IN TERMS OF WHICH OPTION YOU'D LIKE TO MOVE FORWARD WITH.

JENNA LEE OR MYSELF ARE HERE TO ANSWER ANY QUESTIONS THAT YOU HAVE.

JUSTIN, TO IDENTIFY A HIDDEN VISTA FAILED SO SOON? SUBGRADE ISSUES.

HOW SOON? NO, WE DID NOT. WE FOUND OUT WHY IT WAS FAILING, AND WE WENT IN AND DID A SUBSTANTIAL AMOUNT OF WORK TO BRING THAT BACK UP TO GRADE BEFORE WE HAD A CONTRACTOR COME IN AND DO WORK. OKAY.

BY SOON, I MEAN THAT IT'S NOT THAT OLD OF A ROAD AND IT'S ALREADY FAILING AND WE'RE GOING BACK AND REPAIRING IT.

WE'RE WE'VE IDENTIFIED THE FAILURE POINTS AND WE'RE CORRECTING THEM.

CORRECT. WE ARE CORRECTING THOSE.

THE OTHER THING COUNCIL MEMBER SCOTT MENTIONED TO THESE LOCATIONS, WE'D GO IN AND DO MATERIALS TESTING.

SOME OF THESE LOCATIONS HAVE HAD REPAIRS ON THEM IN THE LAST 5 TO 10 YEARS.

WE'D WANT TO FIND OUT TO YOUR POINT WHY THOSE LOCATIONS ARE FAILING.

WE'D WANT TO GET THOSE TESTED BEFORE WE MOVED INTO ANY TYPE OF SCHEDULING ON THOSE LOCATIONS.

OKAY AND OPTION ONE HERE, THE 2.3 MILLION.

OF COURSE THEY'RE BOTH 2.3 MILLION.

THAT PULLS OUT 700,000 FOR THREE MAJOR ARTERIAL ROADS THAT ARE CONCRETE AND YES, SIR.

UNLESS COUNCIL HAS AN ARGUMENT THAT WOULD CHANGE MY MIND, I THINK GETTING THOSE ARTERIAL ROADS FIXED SHOULD BE A PRIORITY.

OPTION ONE I AGREE WITH THAT AS WELL.

YEAH. BECAUSE WHY WOULD WE CHOOSE OPTION TWO OVER OPTION ONE? I'LL ANSWER THAT.

SO FULL DISCLOSURE, THERE WAS A LOT OF DISCUSSION WITH THAT AT THE STAFF LEVEL BECAUSE WE RECOGNIZE WE'VE HEARD MANY TIMES AT THIS VERY PODIUM, HIDDEN CREEK ALSBURY RENFRO.

WE ALSO WANT TO BE MINDFUL OF THE FACT THAT WE'RE TRYING TO TELL YOU TO MAKE DATA DRIVEN DECISIONS.

RIGHT AND SO I THINK THAT SPENDING $700,000 ON THOSE STREETS IS MONEY THAT'S NOT POORLY SPENT AT ALL.

IT'S STUFF THAT YOU GUYS HEAR EVERY DAY AND THEIR STREETS THAT ARE PRIMARILY ARTERIALS FOR THE CITY.

THE REASON WHY I LANDED ON OPTION TWO WAS SOLELY BECAUSE OF THE FACT THAT I WAS LOOKING AT THE OVERALL OCI SCORE, AND THE FACT THAT WE KNOW THAT STREETS ARE GOING TO CONTINUE TO GET WORSE OVER TIME AND BY CHOOSING THIS OPTION, THEY WILL GET INCREMENTALLY A LITTLE BIT WORSE THAN WHAT THEY WERE ORIGINALLY GOING TO.

I VIEWED IT MORE AS A POLICY DECISION FOR YOU GUYS.

I WANTED TO GIVE YOU THE INFORMATION, AND WHAT I'VE HEARD AT THE PODIUM WAS MOVE FORWARD WITH ASSET MANAGEMENT, WHICH IS WHY I LANDED ON WHAT I DID.

BUT I WANTED TO GIVE YOU OPTION ONE BECAUSE I RECOGNIZE THAT I THINK IT IS A VIABLE OPTION, BUT I THINK IT'S COUNCIL'S PURVIEW AS TO WHETHER OR NOT YOU WANT TO SEE SOME IMPROVEMENTS MADE RIGHT NOW ON THOSE.

I STILL THINK WE'RE HEADING IN THAT DIRECTION WITH OPTION ONE, BECAUSE YOU'RE STILL GETTING 1,000,006 TO GO TOWARDS THE ASSET MANAGEMENT.

BUT I THINK IT'S IMPORTANT TO TAKE CARE OF WHAT OUR CONSTITUENTS ARE COMPLAINING ABOUT AND I DON'T BLAME THEM BECAUSE COMING DOWN HIDDEN CREEK, ALTHOUGH IT'S RENFRO.

YEAH. FROM RENFRO IS PRETTY BAD AND I'M ASSUMING THAT IT'S GOING TO BE SUBGRADE FAILURES IS THE REASON IT'S THE SAME AS WITH ALSBURY. IT'S GOING TO BE A SUBGRADE FAILURE ISSUE.

[00:50:02]

SO WE WENT AND WALKED AND MEASURED EACH OF THOSE LOCATIONS.

TO ANSWER YOUR QUESTION POINTEDLY, MAYOR, IT DEPENDS ON THE LOCATION.

BUT YEAH, I MEAN, IT WOULD BE FULL DEPTH TEAR OUT DEMO AND BUILD BACK.

I REMEMBER A DISCUSSION ABOUT GOING IN AND CUTTING OUT SMALLER SQUARES INSTEAD OF DOING THE WHOLE SLAB.

WHAT'S THE DETRIMENT OF DOING THAT? MOST OF THESE LOCATIONS NEED FULL PANEL REPLACEMENT.

THAT WAS INTENDED TO BE KIND OF A HOT SHOT TREATMENT THAT WE COULD DO INTERIM REPAIRS WHILE WE KIND OF DISCUSSED OPTIONS, CALIBRATED THIS MODEL.

BUT MOST OF THESE LOCATIONS ON HIDDEN CREEK NEED FULL PANEL REPLACEMENTS.

SO THERE COULD BE SOME SAVINGS IF WE DID FIND SITUATIONS LIKE THAT.

SURE. YEAH, ABSOLUTELY. I MEAN, WE'LL CERTAINLY KEEP THAT IN CONSIDERATION AS WE MOVE THROUGH IT.

ABSOLUTELY. I THINK WHAT YOU'RE DRIVING AT, MAYOR, IS CORRECT THAT YOU'RE TALKING ABOUT BUT I THINK WE'RE TALKING ABOUT IS A DIFFERENT SCALE OF REPAIRS. YOU KNOW, IF WE HAD ONE HOLE THAT WE COULD FIX WITH SOMETHING TEMPORARILY UNTIL BE A QUALITY REPAIR AND BE A QUALITY REPAIR AND A MORE ECONOMICAL REPAIR, THEN THAT WAS A DISCUSSION EARLIER, BUT IN THIS CASE, THIS IS A ROAD THAT'S GONE PAST THE POINT WHERE THAT REPAIR WOULD BE EFFECTIVE.

YOU'D HAVE TO BE TO THE POINT THE ONE SEGMENT ON HIDDEN VISTAS THAT WE'VE BEEN WATCHING IS BASICALLY THE FULL WIDTH OF THE ROADWAY FOR A DISTANCE OF 150FT.

YOU CAN'T POTHOLE REPAIR THAT.

IT'S IT WAS ALL TO THE POINT WHERE TRAFFIC COULDN'T COULDN'T RIDE ON IT.

SO SOMETHING HAD TO BE DONE AND I THINK I WONDERED, I'D HAVE TO ASK.

I'M TRYING TO ENGAGE OPTION TWO BECAUSE I LIKE THE IDEA OF THE DATA DRIVEN DECISION MAKING, AND WE LOOK AT AN OVERALL PICTURE AND SEE THE MOST EFFECTIVE WAY TO BRING OUR OVERALL SCORE. BUT WE ALSO HAVE TO TAKE INTO CONSIDERATION THAT WE CAN HAVE A FAILED STATE OF PAVEMENT IN A RESIDENTIAL CONCRETE ROADWAY AND CONTINUE TO USE IT AND CONTINUE TO HAVE ACCESS FOR GARBAGE AND FIRE TRUCKS AND WHATEVER NEEDS TO USE IT.

BUT THESE REPAIRS THAT I'M SEEING ON THESE MAJOR THOROUGHFARES ARE GOING TO HAVE TO HAVE SHORT TERM ATTENTION REGARDLESS, AND I'M SURE STAFF TOOK THAT INTO CONSIDERATION, OF COURSE.

BUT THE LESS TEMPORARY REPAIRS THAT WE HAVE TO DO BEFORE WE CAN GET TO THE POINT WHERE WE THINK WE'VE FIXED THE PROBLEM, I THINK WE'D BE BETTER OFF. SO FOR THAT REASON, I'M LEANING TOWARDS RECOMMENDING OPTION ONE JUST SO THAT WE GET IMMEDIATE RESULTS AND PUT SOME OF THOSE ISSUES TO REST. AGAIN, I THINK I WOULD SAY I FELT VERY COMFORTABLE WITH EITHER ONE OF THESE OPTIONS, BUT JUST GIVEN THE FACT OF THE CONVERSATIONS WE HAD PREVIOUSLY HAD, I WANTED TO STICK TO OPTION TWO FROM A STAFF PERSPECTIVE OF GIVING, YOU KNOW, A DATA DRIVEN OCI SCORE WITH YOU GUYS, THE OPTIONS TO CHOOSE TO MAKE A DIFFERENT DETERMINATION.

IF YOU SO CHOSE TOMMY AND JUSTIN, I REALIZE THAT THE ASSET MANAGEMENT DIDN'T ISOLATE ALSBURY, HIDDEN CREEK OR RENFRO, WHICH ARE THE THREE ROADS WE'RE TALKING ABOUT SPENDING THE 700,000 ON.

BUT DID YOU ALL RUN THE OCI WITH THOSE THREE PULLED OUT, PULLING THAT 700,000 OUT TO SEE IF IT HOW CLOSE IT WAS TO 61.2.

THE DATA DRIVEN NUMBER WE HAD BEFORE.

GENERALLY DO YOU WANT TO SPEAK A LITTLE TO THAT SPECIFICALLY.

I DID SHOW AN OPTION THAT PULLED OUT 700,000 PRIOR AND PUT 700,000 TO RECONSTRUCTION.

HOWEVER, I DIDN'T PUT THAT $700,000 TO THE EXACT PAVEMENTS THAT PUBLIC WORKS IS SUGGESTING AND RERUN IT.

I DEFINITELY CAN DO THAT AND GET YOU GUYS THAT THAT SCORE.

BUT WE SHOWED YOU A LITTLE BIT OF WHAT THAT WOULD LOOK LIKE PRIOR.

I'M LEANING TOWARDS OPTION ONE, JUST PARTICULARLY BECAUSE GREEK IS GETTING TO DANGEROUS LEVELS.

GENERALLY, IF I RECALL CORRECTLY, OVER A FIVE YEAR PERIOD, I THINK THAT SCORE CHANGED ABOUT 1% DIFFERENT.

IS THAT CORRECT? I CAN PULL IT UP.

SO IS WHAT WAS THE REASON THAT IT DIDN'T PUT ALSBURY, HIDDEN CREEK OR RENFRO IN [INAUDIBLE].

PART OF ALSBURY.

A SECTION OF ALSBURY IS ALREADY UNDER THE FAILED STATUS.

THIS MODEL THAT WE WERE RUNNING IS ONLY FOR MAINTENANCE DOLLARS, SO IT'S NOT GOING TO GRAB THE ROADS THAT ARE ALREADY FAILED.

THAT WAS KIND OF A LITTLE BIT THAT WE HAD TALKED ABOUT.

WHERE WAS BEST USE OF OUR DOLLARS, PUTTING IT TOWARDS RECONSTRUCTION OF FAILED ROADS ALREADY, OR MAINTENANCE OF CURRENT ROADS BEFORE THEY STARTED TO DROP.

SO A PORTION OF ALSBURY IS WHY THAT'S NOT COMING UP, FROM WHAT I CAN TELL ON HIDDEN CREEK, WHY I WANTED TO POINT OUT THAT THE BEST USE OF DOLLARS IS A LOT OF THOSE PANELS ARE HIGH END IN THEIR RANGE, SO EVEN THAT THEY MIGHT BE A LITTLE BIT LOWER, SOME OF THEM AT A 58, IT'S NOT GOING TO CATCH A

[00:55:05]

SO IF WE'D HAVE CAUGHT THOSE THREE ROADS AND ASSET MANAGEMENT BEFORE THEY FAILED WHEN THEY WERE STILL IN MAINTENANCE, OUR OVERALL OCI WOULD HAVE PROBABLY BEEN LOWER THAN 69.

SO I FEEL COMFORTABLE THAT WE'RE STILL MANAGING WITH DATA AND WE'RE STILL ON THE RIGHT PATH HERE IF WE GO WITH OPTION ONE.

I DON'T THINK STAFF DISAGREES WITH THAT SENTIMENT AT ALL.

EVERYBODY GOOD? EVERYBODY GOOD.

O1. THAT BRINGS US TO SECTION NINE LEGISLATIVE REPORTS AND RELATED ACTION ITEMS. WE DO NOT HAVE ANY ITEMS FOR THAT SECTION, SO THAT WILL MOVE US ON TO SECTION TEN.

CITY COUNCIL REQUESTS FOR FUTURE AGENDA ITEMS AND REPORTS.

THAT WILL BRING US TO SECTION 11 RECESS INTO EXECUTIVE SESSION IN ACCORDANCE WITH CHAPTER 5.51 OF THE TEXAS GOVERNMENT CODE, THE

[11. RECESS INTO EXECUTIVE SESSION]

IS THERE A MOTION TO CONVENE INTO EXECUTIVE SESSION? I HAVE A MOTION BY ADAM.

A SECOND BY PHIL. PLEASE VOTE.

PASSES UNANIMOUS.

WE'RE GOING TO EXECUTIVE SESSION AT 6:27.

I HAVE ENOUGH.

MOTION PASSES.

IS THERE A MOTION TO GET OUT OF HERE? I GOT A MOTION BY ADAM.

I GOT A MOTION BY DAN, ONE BY ADAM AND WE'RE OUT OF HERE AT 7:20.

* This transcript was compiled from uncorrected Closed Captioning.