[ *Portions of this meeting are without audio] [00:01:12] [INAUDIBLE]. PROCLAMATION. NOW, THEREFORE, I, MAYOR CHRIS FLETCHER, ON BEHALF OF THE CITIZENS OF BURLESON, THE ENTIRE CITY COUNCIL HEREBY PROCLAIM OCTOBER 2024 AS NATIONAL CYBER [2.A.Proclamations] SECURITY AWARENESS MONTH IN THE CITY OF BURLESON AND URGE ALL RESIDENTS, BUSINESSES, EDUCATIONAL INSTITUTIONS, GOVERNMENT ORGANIZATIONS TO PARTICIPATE IN PROGRAMS, WORKSHOPS, ACTIVITIES THAT PROMOTE CYBER SECURITY AWARENESS AND STRENGTHEN OUR COLLECTIVE DIGITAL SECURITY. THANK YOU. THAT'S A LOT. SORRY, I HAD TO GO AND WAS A LOT. OKAY. WELL, GOOD EVENING, MAYOR AND COUNCIL. THANK YOU FOR DOING THIS FOR US. AS WE KNOW, CYBERSECURITY HAS BEEN INCREASING OVER THE YEARS AND EVERYTHING AND I THINK ONE OF THE THINGS THAT WE COULD DO TO OUR GIVE OUR EMPLOYEES IS THE KNOWLEDGE OF HOW TO FIND THOSE PHISHING ATTACKS AND REPORT THEM TO US SO THAT WE CAN STOP THAT. SO WE DON'T FALL INTO ANY OF THOSE ATTACKS OR RANSOMWARE THAT WE HAVE. SO FOR US TODAY, I'M ALSO GOING TO GIVE YOU OUR CHALLENGE COIN SO THAT IT HAS HAVE OUR LOGOS AND EVERYTHING IN THE BACK FOR EACH ONE OF YOU AND SUPPOSEDLY YOU HAVE LIKE THREE PEOPLE COMING IN AND TAKING A PICTURE WITH ME, BUT NOBODY'S HERE. THAT'S OKAY. YOU READY? YES. COUNCIL. WOULD Y'ALL GO DOWN? AUSTIN? YEAH. I WAS LIKE, THAT WAS CONVENIENT, WASN'T IT? YEAH. THAT'LL BRING US TO ITEM 2B PRESENTATIONS. WE HAVE NO PRESENTATIONS THIS EVENING. SO THAT WILL MOVE US ON TO 2C COMMUNITY INTEREST ITEMS. [2.C.Community Interest Items] GOT A FEW THINGS TONIGHT. FIRST TO ANNOUNCE THE SOME OF Y'ALL MAY ALREADY KNOW, BUT THE PASSING OF FORMER MAYOR FRANK NORWOOD. HE PASSED AWAY ON SEPTEMBER 25TH. HE WAS MAYOR OF BURLESON FROM 1972 TO 1976. SO I JUST WANT TO KEEP HIS FAMILY IN YOUR THOUGHTS AND PRAYERS. [00:05:04] NEXT UP, COMING IN THE FUTURE, FEBRUARY 18TH, 2025 IS OUR FIFTH ANNIVERSARY OF OUR PROJECT. YOUTH CONFERENCE HAS ALREADY BEEN FIVE YEARS. THAT'S AT PATHWAY CHURCH. TICKETS ARE ON SALE NOW. I BELIEVE THEY'VE ALREADY SOLD 150 TICKETS. SEVERAL TABLES. SO BUY THEM NOW BEFORE THEY SELL OUT. THAT'S A GREAT CONFERENCE. SEPTEMBER 30TH WAS THE BADGES AND BURGERS AT GRUMPS WITH BURLESON POLICE DEPARTMENT, AND THAT WAS A GOOD TIME. I THINK HAD A PRETTY GOOD TURNOUT. GOT LOTS OF GOOD FOOD. ENJOYED THAT AND THEN THIS LAST FRIDAY ON TEN, FOUR. IRONICALLY FOR THE RADIO PEOPLE. BUT BURLESON POLICE FOUNDATION, THEY PUT ON THEIR FIRST ANNUAL GOLF TOURNAMENT, AND THAT HAD AN AMAZING TURNOUT AND I GOT TO PLAY WITH THE ECONOMIC DEVELOPMENT CORPORATION BECAUSE THEIR POOR DIRECTOR HAD SURGERY. AND I CANNOT FILL IN TO ALEX'S GOLF SHOES VERY WELL. BUT WE DID HAVE FUN. SO IT WAS A GOOD TIME AND I JUST ALSO WANT TO THANK SABRINA AND MICHELLE FOR PUTTING THAT TOGETHER AND ALL THE SPONSORS FOR THAT. SO I THINK THAT WAS A GOOD TURNOUT. OKAY. I HAVE TWO SATURDAY EVENING, AFTERNOON WE HAD THE BTX BREW FEST, WHICH IS A RECIPIENT OF OUR HOT POT GRANT, AND THEY HAD TEXAS ATTENDEES AS FAR AS HOUSTON, SAN ANTONIO, LUBBOCK, ALSO CALIFORNIA, COLORADO, KANSAS, FLORIDA AND VIRGINIA. THERE WERE ABOUT 4000 PEOPLE THAT SHOWED UP AND THIS IS THE PRELIMINARY NUMBERS. BUT ALL OF THESE TICKETS WERE BOUGHT IN ADVANCE TO COME. SO THEY'RE COMING TO BURLESON TO SEE HOW AWESOME WE ARE. SO WAY TO GO AND THEN SOME OF US WILL BE ATTENDING THE HTML CONFERENCE THIS WEEK, AND WE KIND OF HAVE A BIG DEAL SITTING RIGHT HERE. MR. HARLAN JEFFERSON, HE WAS APPOINTED TO REPRESENT THE HTML INTERGOVERNMENTAL RISK POOL BOARD ON THE HTML BOARD AFTER A REPRESENTATIVE ON THE HTML BOARD ENHANCES THE CITY OF BURLESON ABILITY TO INFLUENCE THE LEAGUE'S LEGISLATIVE AGENDA. HE WON HIS POSITION IN A VOTE THAT HE DID HAVE ONE CHALLENGER AT 76.7%. SO THAT WAS A NICE JOB. EXCITED TO GO AND SEE WHAT HAPPENS THIS WEEK AND GET TO CELEBRATE YOUR GREAT POSITION. WE HAVE SOME ADDITIONAL EVENTS COMING UP THIS WEEKEND. THE BPD OPEN HOUSE IS FROM 10 TO 1 AND THEY HAVE FREE BURGERS. LOTS OF COOL THINGS TO CHECK OUT. SO MANY OFFICERS ARE OUT TO EXPLAIN WHAT THEY DO AND THE TOOLS THEY USE. IT IS A PHENOMENAL EVENT. THEY REALLY DO A GOOD JOB AND IT'S USUALLY PRETTY WELL ATTENDED, ESPECIALLY FOR THE BURGERS. SO COME OUT. THAT'S A FUN TIME. A LOT OF EFFORT IS PUT INTO THAT, AND IT IS. IT'S A LOT OF GOOD INFORMATION AND APPRECIATE BPD OPENING THEIR HOME AND SHOWING WHAT THEY DO FOR OUR COMMUNITY. FOUNDER'S DAY WILL BE RIGHT HERE IN THE PLAZA FROM 10 TO 4AM. PARADE KICKS IT OFF AND YOU, THEY WELCOME ANYONE TO PARTICIPATE IN THE PARADE AS LONG AS YOU COME IN PERIOD ATTIRE AND I BELIEVE THE MAYOR HAS MARCHED IN THAT PARADE BEFORE WITH SOME SUSPENDERS AND A CUTE HAT. SO WE'LL SEE A NEWSIE. SO THERE WILL BE TOP HATS AND LOTS OF GREAT THINGS, SO IF YOU WANT TO COME OUT AND SUPPORT THEM, I KNOW THAT THEY WOULD ENJOY THAT. OUR HERITAGE FOUNDATION PUTS THIS EVENT ON AND IT'S SUCH A GOOD TIME AND IN ADDITION TO THAT, THEY'LL HAVE PERFORMANCES ON OUR STAGE FROM LOCAL DANCE TEAMS AND CHOIRS AND STUFF. SO VENDORS, IT'S A FUN TIME. 10 TO 4 HERE IN THE PLAZA AND ONE OTHER THING I WANTED TO PLUG. THERE'S A LATIN. OUR FINAL ZUMBA NIGHT IS THE NINTH. SO THIS WEDNESDAY FROM 7 TO 8 IT IS FREE TO ATTEND. AND LAST ZUMBA NIGHT IT WAS PACKED. SO I ENCOURAGE YOU ALL TO ATTEND AND ENJOY THAT AWESOME OPPORTUNITY. OKAY, SATURDAY WENT OUT TO RUSSELL FARMS AND THEY HAD THEIR FALL FEST AND I'M JUST LIKE OVER AND OVER BRAGGING ABOUT OUR STAFF AND MARY ANN AND THAT WHOLE BUNCH OUT THERE. THAT WAS SO MUCH FUN FOR THE KIDS. THEY HAD THEIR CRAFTS, THE ANIMALS, THE WHOLE THING. THEY WORK HARD ON THIS AND I'M SO PROUD OF THEM. BUT OVER THE LAST MONTH OR SO, I'VE HAD IN ONE LETTER, SET THIS OFF FOR ME TODAY. THAT I GET PEOPLE SENDING ME EMAILS AND TEXTS ABOUT OUR FIRST RESPONDERS, OUR FIRE AND OUR [00:10:06] POLICE AND I GOT ONE TODAY THAT I'M NOT GOING TO MENTION ANY NAMES BECAUSE IT WAS A TRAGEDY IN IT. BUT WE DO NOT UNDERSTAND WHAT OUR GUYS GO THROUGH SOMETIMES OUR FIREFIGHTERS AND WHAT THEY SEE AND THE AMBULANCE PEOPLE NOW OUR POLICE, THEY'RE CALLED OUT ON SITUATIONS AND SOME OF THESE SITUATIONS I KNOW STICK WITH THEM. SO WHEN WE GET THESE LETTERS OF HOW OUR OFFICERS AND FIREFIGHTERS ARE HANDLING THINGS, IT JUST FILLS ME WITH PRIDE. SO I'M JUST SAYING RIGHT NOW THAT WHEN YOU GUYS GET INTO THESE SITUATIONS AND MENTALLY YOU'RE STRUGGLING WITH IT, PLEASE REACH OUT TO SOMEBODY. YOU MEAN A LOT TO US, AND WE WANT TO BE THERE FOR YOU. SO THANK YOU VERY MUCH. THAT'LL MOVE US ON TO SECTION THREE. [3.CHANGES TO POSTED AGENDA] CHANGES TO THE POSTED AGENDA. THREE A IS ITEMS TO BE CONTINUED OR WITHDRAWN. THREE B IS ITEMS TO BE WITHDRAWN FROM THE CONSENT AGENDA FOR SEPARATE DISCUSSION BY THE CITY COUNCIL STAFF OR MEMBERS OF THE PUBLIC IN ATTENDANCE. ANYBODY? YES. DEPUTY CITY SECRETARY. DEPUTY CITY MANAGER. I'D LIKE TO PULL. FIVE I OFF THE CONSENT AGENDA FOR DISCUSSION AND ACTION. MAYOR AND COUNCIL. ITEM SIX A. WE HAVE A REQUEST TO WITHDRAW THAT ITEM AND PUT IT ON A FUTURE AGENDA ITEM. SO WE WILL NOT BE TAKING ACTION ON SIX A THIS EVENING. THAT WILL BRING US TO SECTION FOUR CITIZENS APPEARANCE. [4.CITIZENS APPEARANCES] EACH PERSON IN ATTENDANCE WHO DESIRES TO SPEAK TO THE CITY COUNCIL ON ITEM ON AN ITEM NOT POSTED ON THE AGENDA SHALL SPEAK DURING THIS SECTION. A SPEAKER CARD MUST BE FILLED OUT AND TURNED INTO THE CITY SECRETARY PRIOR TO ADDRESSING THE CITY COUNCIL. EACH SPEAKER WILL BE ALLOWED THREE MINUTES. EACH PERSON IN ATTENDANCE WHO DESIRES TO SPEAK TO THE CITY COUNCIL ON AN ITEM POSTED ON THE AGENDA, SHALL SPEAK WHEN THE ITEM IS CALLED FORWARD FOR CONSIDERATION. I DO HAVE A SPEAKER CARD. MATT POWELL. MR. MAYOR AND COUNCIL, THANK YOU FOR YOUR SERVICE THIS EVENING. IT'S GOOD TO SEE EVERYONE TONIGHT. ONE OF THE THINGS I'D LIKE TO SAY BEFORE I START WITH ONE OF THE THINGS I WANTED TO MENTION IS, MR. MAYOR. ABSOLUTELY. OUR POLICE AND FIRE DEPARTMENT IS ONE OF THE BEST IN THE ENTIRE METROPLEX AND SOMETIMES WE TAKE IT FOR GRANTED AND WE SHOULDN'T ALL SO MUCH. WE SHOULD REALLY LET THEM KNOW HOW MUCH WE APPRECIATE THEM AND WHAT IT IS THAT THEY DO FOR OUR COMMUNITY. IT'S SOMETHING THAT WE SHOULD REALLY CHERISH AND AND WE LEAN ON THEM A LOT AND IF THEY NEED TO LEAN BACK, THEY NEED TO DO SO FOR SURE. ONE OF THE THINGS THAT AND STARTING OFF WITH RUSSELL FARMS, THE PROGRAMS OUT THERE HAVE BEEN TREMENDOUS. MR. BOURNE WOULD BE SO PROUD TO SEE EVERYTHING THAT'S GOING ON THAT, ON THE FARM AND IN THE CAMPUS AND EVERYTHING THAT'S HAPPENING WITH THE PROGRAMING. WHICH KIND OF LEADS ME TO MY ONE OF MY REQUESTS. I WOULD LIKE TO ASK IF COUNCIL COULD DIRECT STAFF TO MAYBE SIT DOWN WITH ME AND TALK ABOUT COUNTY ROAD 714 AND SOME OF THE THINGS THAT NEED TO BE ADDRESSED. I UNDERSTAND IT'S A PROCESS THAT NEEDS TO BE HAD IN TERMS OF THERE'S FUNDING, THERE'S DESIGN, THERE'S PROBABLY RIGHT OF WAY ACQUISITION. THERE'S A LOT OF THINGS THAT NEED TO HAPPEN, BUT THAT AREA OF TOWN IS ONLY GOING TO GROW AND IT'S GROWING. NOW WE NEED TO ADDRESS THE INFRASTRUCTURE. THE ISSUE THAT WE'VE HAD OVER THE YEARS WITH COUNTY ROAD 714 IS THAT IT'S MULTI-JURISDICTIONAL. SO MY REQUEST WOULD BE OR THE ASK WOULD BE, IS THERE STILL A JOINT UTILIZATION COMMITTEE BETWEEN THE COUNTY AND THE CITY, OR IS THERE AN INFRASTRUCTURE COMMITTEE THAT COULD REACH OUT TO JOHNSON COUNTY PUBLIC WORKS AND THE COUNTY COMMISSIONER TO WHERE WE COULD FORM A GROUP AND EVALUATE THE SITUATION. MORE THAN LIKELY IT'S A BOND PACKAGE, WHICH IS ALWAYS MAKES EVERYONE CRINGE, BUT IT'S THE OUTER BAND OF THE, YOU KNOW, THE MTP THAT WE HAVE. WHEN WE DID HIDDEN CREEK PARKWAY, WE KNEW THAT THE NEXT OUTER BAND WAS GOING TO BE [INAUDIBLE] AND, YOU KNOW, THERE'S BEEN SOME STALL OUT BECAUSE OF THE GROWTH OUT WEST. BUT I THINK THERE'S SOME SAFETY CONCERNS, MORE SO THAN JUST INCONVENIENCES. [00:15:06] WE SEE INCIDENTS UP AND DOWN THAT ROAD ALL THE TIME AND IF YOU COULD DIRECT STAFF TO MAYBE SIT DOWN WITH ME AND WE COULD MAYBE TALK ABOUT WHAT THE COUNTY CAN DO AND IF THERE'S ANYTHING THAT THE CITIZENS COULD DO TO MAYBE TALK, GET SOME STAKEHOLDERS INVOLVED, FIND OUT WHAT THE NEEDS AND WHAT THE DESIRES ARE FOR THE COMMUNITY ON THAT SOUTH TIER OF THE CITY LIMITS. SO I GREATLY APPRECIATE YOUR SERVICE AND THANK YOU. SORRY. I WANTED TO SEE IF WE COULD GO BACK TO ITEM THREE AND MOVE UP NINE A TO THE CONSENT AGENDA. WOULD ANYONE HAVE ANY OPPOSITION TO THAT? EVERYBODY OKAY WITH THAT? OKAY. THANK YOU. OKAY. THAT BRINGS US TO SECTION FIVE CONSENT AGENDA. [5.CONSENT AGENDA] ALL ITEMS LISTED ON THE CONSENT AGENDA ARE CONSIDERED TO BE ROUTINE BY THE CITY COUNCIL, AND WILL BE ENACTED WITH ONE MOTION. THERE WILL BE NO SEPARATE DISCUSSION OF THE ITEMS. APPROVAL OF THE CONSENT AGENDA THAT AUTHORIZES THE CITY MANAGER TO IMPLEMENT EACH ITEM IN ACCORDANCE WITH STAFF RECOMMENDATION. TONIGHT, THE CONSENT AGENDA CONSISTS OF ITEMS FIVE A THROUGH FIVE H WITH THE REMOVAL OF FIVE I, ITEMS FIVE J THROUGH FIVE L, AND WE HAVE ALSO ADDED NINE A. IS THERE A MOTION ON THIS? MOVE TO APPROVE. I HAVE A MOTION BY VICTORIA. SECOND BY ALEXA. PLEASE VOTE. [INAUDIBLE]. MY SCREEN IS MESSED UP, SO I VOTE YES. OKAY. WE NEED TO GET IT. THERE YOU GO. PASSES. UNANIMOUS. THAT WILL MOVE US ON TO FIVE. [5.I.Consider approval of a recommendation from the Community & Intergovernmental Relations Council Committee regarding attendance for Places 3, 5 and 9 and consider approval of a minute order reappointing Place 4, Christian Schott, on the Park Board. (Staff Contact: Lisandra Leal, Assistant City Secretary)] I THAT WAS REMOVED FROM THE CONSENT AGENDA. FIVE I CONSIDER APPROVAL OF A RECOMMENDATION FROM THE COMMUNITY AND INTERGOVERNMENTAL RELATIONS COUNCIL COMMITTEE REGARDING ATTENDANCE FOR PLACES 359, AND CONSIDER APPROVAL OF A MINUTE ORDER REAPPOINTING PLACE FOR CHRISTIAN SHOT ON THE PARK BOARD. STAFF CONTACT IS LISANDRA LEAL, ASSISTANT CITY SECRETARY. MISS LEAL. HELLO. GOOD EVENING, MAYOR AND COUNCIL. SO TODAY BEFORE YOU, WE ARE GOING TO BE DISCUSSING BOARDS AND COMMISSIONS. SPECIFICALLY, WE ARE HERE TO DISCUSS THE RECOMMENDATIONS FROM THE COMMUNITY AND INTERGOVERNMENTAL RELATIONS CONCERNING THE RECENT REVIEW OF THE ATTENDANCE POLICY OR THE ABSENCE POLICY. SO MOVING ON, LET'S GO THROUGH A LITTLE BIT OF BACKGROUND. THE COMMUNITY AND INTERGOVERNMENTAL RELATIONS COMMITTEE DID MEET ON SEPTEMBER 25TH, 2024 TO REVIEW THE ATTENDANCE OF THE PARK BOARD. SPECIFICALLY, WE FOCUSED ON SECTION 2-34, THE ABSENCE RULE, WHICH BASICALLY STATES THAT A COMMITTEE OR A BOARD THAT REGULARLY, REGULARLY MEETS OR CONSISTENTLY CONSISTENTLY MEETS WITHIN THE TIME FRAME OF OCTOBER 1ST THROUGH SEPTEMBER 30TH MUST MEET A 75% ATTENDANCE REQUIREMENT AND AT THAT MOMENT IN TIME, WE DID HAVE. WELL, I WOULD LIKE TO POINT OUT REAL QUICK, FOR EXAMPLE IF WE DO HAVE A MEETING, A BOARD MEETING THAT DOES DECIDE TO CANCEL THEIR MEETING AND MEETINGS GO, LET'S SAY FROM 12 TO 11 MEETINGS WE DO NOT COUNT THAT CANCELED MEETING THAT WAS DONE ON THE RECOMMENDATION OF STAFF AGAINST THAT PARTICULAR BOARD MEMBER. SO THE 75% REQUIREMENT WILL THEN ONLY BE FOR THOSE 11 MEETINGS AND NOT THE 12. SO MOVING ON. THIS IS THE ATTENDANCE. AS YOU CAN SEE, THOSE THAT ARE HIGHLIGHTED IN RED PLACES THREE, PLACE FIVE AND PLACE NINE DID FALL BELOW THE 75% REQUIREMENT AND TO GIVE A LITTLE BIT OF INFORMATION ON THOSE PLACES. SO THE CURRENT TERM, PLACE THREE IS WAS REAPPOINTED FOR A TERM OF 22 TO 2025 SERVING A FULL TERM AND THAT PERSON SINCE THEN HAS DECIDED TO RESIGN FROM THEIR POSITION AND THEY DID NOT RESIGN DUE TO ANY TYPE OF ABSENCE ISSUES. [00:20:09] IT WAS A PERSONAL DECISION THAT THEY DECIDED TO RESIGN. PLACE FIVE ONCE AGAIN IS A SERVING A FULL TERM FROM 2022 TO 2025, AND THAT IS THEIR FIRST APPOINTMENT. AND PLACE NINE IS SERVING A PARTIAL TERM. THIS PERSON WAS APPOINTED IN 2023 TO FULFILL THE 2022 2025 TERM. SO SINCE THEN, WE HAVE HAD PROCEDURES THAT HAVE BEEN IMPLEMENTED. SO PARK BOARD MEMBERS WHO THE PARK BOARD MEMBERS THAT DID NOT MEET WITHIN THE 75% RULE OR DID NOT MEET THE 75% RULE, WERE NOTIFIED BY THE CITY SECRETARY'S OFFICE AND THE CITY SECRETARY'S OFFICE. WE DID CONDUCT A BOARD DIRECTOR AND BOARD RECORDS SECRETARY, THE RECORDING SECRETARY TRAINING WITH THEM AND DURING THAT TRAINING, WE DID DISCUSS A NEW PROCEDURE IN ORDER FOR US TO BE ABLE TO CONDUCT MONITORING FOR ALL OF THE ABSENCES FOR THE BOARD MEMBERS. GOING FORWARD, WE DID MAKE THE DETERMINATION THAT THE CITY SECRETARY'S OFFICE WILL BE IN COMMUNICATION WITH THE BOARD MEMBERS REGARDING ANY CONCERNS ON THEIR ATTENDANCE. AND THE CITY SECRETARY'S OFFICE WILL ALSO BE CONDUCTING BOARD TRAINING WITH ALL OF THE BOARDS. SO THE RECOMMENDATION TONIGHT FROM THE COMMUNITY AND INTERGOVERNMENTAL RELATIONS COMMITTEE IS TO NOT REMOVE THE PARK BOARD MEMBERS FROM THE PARK BOARD, FROM THE PARK BOARD, AND TO REAPPOINT PLACE FOUR. SO IF YOU HAVE ANY QUESTIONS. ANYBODY? YES. I'VE GOT SOMETHING TO TALK ABOUT. OKAY. FIRST OF ALL, YOU'VE CHANGED UP THE ITEM SINCE IT WAS POSTED. THERE'S SEVERAL DIFFERENT SLIDES ON THERE THAT I DIDN'T SEE BEFORE. WE DID SEND THAT OUT AS A REVISION ON FRIDAY. SO A REVISED UPDATE WAS SENT OUT ON FRIDAY. WHAT I'D LIKE TO SAY ABOUT THIS IS ACTION ITEM FIVE GIVES US A CHOICE, GIVES US TWO CHOICES. ACTUALLY, WE CAN FOLLOW THE ORDINANCE 2-34 THE ABSENT RULE OR TABLE, THE REMOVAL OF THE PARK BOARD POSITION FIVE AND NINE WITH INTENT TO REVIEW AND OR CHANGE ORDINANCE 234. EITHER WAY, IT WILL NOT AFFECT JUDGMENT OF PLACE FOR ACTION. ITEM FIVE I PRESENTATION GIVES US PARAGRAPH B OF PARAGRAPHS A, B, AND C OF THE ORDINANCE 234, WHICH IS THE ABSENT RULE MENTIONED EARLIER. C WOULD BE THE CRITICAL ONE. PARAGRAPH B READS IF ANY BOARD OR COMMISSION, IF YOU WANT TO BRING THAT BACK UP, PUT IT UP ON THE SCREEN. PARAGRAPH B. THERE WE GO. IF ANY BOARD OR COMMISSION MEMBER SHALL FAIL TO ATTEND AT LEAST 75% OF THE CALLED MEETINGS DURING THE 12 MONTH PERIOD BETWEEN OCTOBER 1ST THROUGH SEPTEMBER 30TH, SUCH BOARD OR COMMISSION MEMBERS SHALL BE DEEMED TO HAVE VACATED THEIR POSITION ON THAT BOARD OR COMMISSION THE 75% RULE SHALL ONLY APPLY TO BOARDS OR COMMISSIONS WHICH MEET AT LEAST ONCE A MONTH ON A CALL BASIS. PARAGRAPH B AGAIN CLEARLY STATES IF ANY BOARD OR COMMISSION MEMBER SHALL FAIL TO ATTEND AT LEAST 75% OF THE CALLED MEETINGS DURING THE 12 MONTH PERIOD BETWEEN OCTOBER 1ST THROUGH SEPTEMBER 30TH, SUCH BOARD OR COMMISSION MEMBERS SHALL BE DEEMED TO HAVE VACATED THEIR POSITION ON THAT BOARD OR COMMISSION. NOW WE MOVE TO PARAGRAPH C, WHICH IS NOT ON THE PRESENTATION AT THE NEXT CITY COUNCIL MEETING AFTER NOTIFICATION BY THE CITY SECRETARY AS SPECIFIED IN SUBSECTIONS A AND B ABOVE. THE CITY COUNCIL SHALL DECLARE THE MEMBER REMOVED FROM THE ROLLS OF SAID BOARD OR COMMISSION AND BEGIN PROCEDURES TO FILL SUCH VACANCY. SO WITH THIS, THERE IS NO CHOICE GIVEN IN PARAGRAPH C FOR THE COUNCIL TO DELIBERATE THE REMOVAL OF A BOARD OR COMMISSION MEMBER. THIS ARCHITECT OF PARAGRAPH C WAS CAREFULLY SCRIPTED TO PROTECT THE STAFF AND COUNCIL FROM HAVING TO MAKE DECISIONS BASED ON PERSONAL OPINIONS, WHICH CAN BE INCONSISTENT OVER TIME. THIS ALSO CLOSED THE DOOR FOR THE COUNCIL TO DISCUSS ISSUES THAT LAY WITHIN THE CIRCLE OF INFLUENCE. TO ME, THE CHOICES PRESENTED APPEAR TO BE EVIDENT BASED BY AUTHORITY ON THE SURFACE. WE MUST DECLARE THE MEMBERS REMOVED FROM THEIR ROLE ON THE BOARD OR COMMISSION OR TABLE, THE REMOVAL OF PARK BOARD POSITION FIVE AND NINE WITH THE INTENT TO REVIEW AND OR CHANGE ORDINANCE 2-34. EITHER WAY, IT WOULD NOT AFFECT THE JUDGMENT OF PLACE FOUR. [00:25:01] HOWEVER, WITH A DEEPER LOOK, THE OUTCOME SHIFTS. AFTER REVIEWING THE DATA USED TO CALCULATE THE PERCENTAGE REQUIRED TO VACATE A BOARD OR COMMISSION, I BELIEVE THERE ARE TOO MANY MUNICIPALITY VARIANCES ALLOWED AND MEETING CANCELLATIONS AND POSTPONEMENTS THAT CAN DRASTICALLY AFFECT THE RESULTS. THIS SKEWING OF DATA CAN UNFAIRLY REMOVE A BOARD MEMBER FROM THE COMMISSION OR BOARD SERVICE THEY DESIRE. WHEN ABSENT DATA WAS COLLECTED FOR THE PARKS BOARD MEETING IN THE 12 MONTHS FROM 2023 TO 2024, THE MUNICIPALITY CANCELED FOR MEETINGS AND POSTPONED TWO, REDUCING THE MEETING COUNT FROM 12 TO 8. EIGHT MEETINGS WITH THREE ABSENCES RESULTED IN A 63% ATTENDANCE FOR PLACE FIVE AND NINE. IN CONTRAST, 12 MEETINGS WOULD HAVE RESULTED IN A 75% ATTENDANCE FOR FIVE AND NINE. WITH THREE ABSENCES, 75% WOULD NOT HAVE DECLARED THE MEMBERS POSITION VACATED. I AM CONCERNED THAT THE PARKS AND RECREATION DEPARTMENT CANCELED 4 OUT OF THE 12 MEETINGS. THIS ACTION ITEM WOULD NOT HAVE COME TO THE COUNCIL IF THE MUNICIPALITY HAD COMMITTED TO THE 12 ANNUAL MEETINGS, AS DISCUSSED. THE BOARD MEMBERS ARE NOT TO BLAME FOR THIS INCONSISTENCY IN MEETING ASSIGNMENTS. THEREFORE, I WILL SUGGEST A THIRD OPTION TO THE COUNCIL TO CONSIDER. I SUGGEST THAT WE NOT JUDGE BOARD MEMBERS FIVE AND NINE FOR WHAT IS OUT OF THEIR CONTROL. I SUGGEST THAT BOTH BOARD PLACES, FIVE AND NINE, REMAIN ON THE PARK BOARD TO SERVE THE REMAINING TERM AND PLACE FOUR BE REAPPOINTED. I WOULD ALSO SUGGEST THAT UNDER ITEM TEN CITY COUNCIL REQUESTS FOR FUTURE AGENDA ITEMS, I'VE GOT SOMETHING TO REQUEST WHEN WE GET TO ITEM TEN. BUT THAT'S MY OPINION ON WHAT HAPPENED, AND I CAN'T UNDERSTAND WHY WE WOULD CANCEL FOUR MEETINGS IN SUCH AN IMPORTANT COMMITTEE. THE CANCELLATION OF THE MEETINGS DO NOT RESIDE WITHIN THE CITY SECRETARY'S OFFICE. THEY ARE THE DETERMINATION OF THAT PARK BOARD DIRECTOR AND OR THE BOARD DIRECTORS AND THE BOARD LIAISONS, AND SO I DO NOT KNOW THE SPECIFIC REASONS AS TO WHY THEY WERE CANCELED. I JUST GET NOTIFICATION THAT SAYS WE'RE CANCELING A MEETING. CAN YOU PLEASE CANCEL? I KNOW IF I WAS ON THE PARKS BOARD OR ANY OF THE OTHER BOARDS, BNZ, ZBA, WHATEVER, I WOULD LIKE TO KNOW THAT I CAN PLAN MONTH TO MONTH AND WHICH DAY EACH MONTH THE MEETING IS GOING TO BE, SO I CAN HAVE A PERSONAL LIFE AND A VOLUNTEER LIFE. SO WE'RE GOING TO HAVE TO SHORE THAT UP SOMEHOW. OKAY. WE'LL MAKE NOTE OF THAT AND THAT'S ALL I'VE GOT TO SAY ON IT. WE WANT TO MAKE THIS AN OPTION. WELL, IF NO ONE ELSE HAS ANYTHING TO SAY, I CAN MAKE A MOTION. THIS HAS BEEN A TOPIC THAT WE'VE DISCUSSED NUMEROUS TIMES OVER THE LAST, BASICALLY SINCE I'VE BEEN ON COUNCIL THE LAST FOUR YEARS, BECAUSE THERE IS INCONSISTENCIES ADEQUATELY GIVING THESE COMMITTEES THINGS THAT SHOULD BE GOING TO THEM FOR REVIEW. WE HAVE CITIZENS WHO ARE PASSIONATE ABOUT SERVING, WHO ARE INTERESTED IN SERVING, AND THAT'S AN OPPORTUNITY AND WE WANT PEOPLE TO BE INVOLVED IN OUR LOCAL DECISION MAKING. SO KEEPING THEM BUSY, AND I APPRECIATE THE CITY SECRETARY'S OFFICE STARTING TO STANDARDIZE HAVING THE TRAINING COME FROM YOUR SPECIFIC OFFICE, TRYING TO STANDARDIZE AS MUCH AS WE CAN ACROSS ALL COMMITTEES, AND THEN EACH ONE TAKING UP THEIR ISSUE AREAS BUT I HEAR TIME AND TIME AGAIN FROM BOARD MEMBERS ON A MULTITUDE OF BOARDS THAT DON'T FEEL UTILIZED AND WANT MORE TO DO AND WANT TO FEEL MORE INVOLVED AND I CONTINUALLY CHALLENGE STAFF TO TO FIND THOSE OPPORTUNITIES BECAUSE WE HAVE PEOPLE THAT ARE INTERESTED, WE SHOULD TAKE ADVANTAGE OF THAT. I THINK IT'S A FAIR QUESTION, AND I DIDN'T EVEN THINK ABOUT THIS ON THE COMMITTEE, IS WHY DID THEY CANCEL THE FOUR MEETINGS AGAIN? I DON'T UNDERSTAND THAT. YEAH, I DON'T HAVE. I JUST GET NOTIFICATION FROM EACH BOARD LIAISON AND THEY ARE THE ONES THAT TELL ME WHETHER OR NOT THE AGENDA IS READY TO POST OR IF THEY NEED TO CANCEL. I'M NOT GIVEN A SPECIFIC REASON AS TO WHY THE CANCELLATIONS ARE HAPPENING. SO I CAN'T UNFORTUNATELY ANSWER THAT QUESTION FOR YOU ALL. I CAN GET THAT INFORMATION IF YOU WOULD LIKE. WE NEED TO MOVING FORWARD, BUT I DON'T AT THIS MOMENT. I DON'T KNOW WHY THOSE BOARDS WERE CANCELED, THOSE MEETINGS. I KNOW THEY DON'T. COMMITTEE MEETINGS THAT WE DISCUSSED. LACK OF QUORUM AND BUT THIS WASN'T ONE OF THOSE. YEAH, THIS WASN'T ONE. THIS WAS NOT A LACK OF QUORUM. WE HAVE HAD LACK OF QUORUM ISSUES AND AT THAT POINT IN TIME, WE WILL MAKE A NOTE ON THE ON OUR AGENDA WEBSITE AND WHERE THE AGENDA IS POSTED, AND EVEN ON THE [00:30:05] POSTING ON THE BOARD THAT IT IS CANCELED. LACK OF QUORUM OR JUST CANCELED ALL THE WAY. BUT OTHER THAN THAT, AS FAR AS THIS SPECIFIC ISSUE, I'M NOT SURE WHY THEY WERE CANCELED AND JUST AS COUNCIL MEMBER SCOTT SAID, THIS IS A BOARD THAT IS ACTIVE, HAS HISTORICALLY BEEN ACTIVE AND THERE'S PLENTY OF THINGS THAT THEY COULD BE VISITING ABOUT GIVING FEEDBACK ON. BUT I TRULY BELIEVE THAT FOR ALL OF OUR BOARDS, WE HAVE CITIZENS THAT WANT TO BE INVOLVED. YOU KNOW, I THINK WE'VE DONE A REALLY GOOD JOB IN THE LAST YEAR OF RESTRUCTURING OUR OWN COMMITTEES AND HOW TO USE THOSE ADVISORY COUNCILS. THESE ARE ADVISORY COUNCILS TO OUR COUNCIL AND SO THEY'RE REALLY IMPORTANT. THEY PLAY AN IMPORTANT ROLE AND AGAIN, WE'RE JUST CHALLENGING STAFF TO UTILIZE THEM AND TAKE ADVANTAGE OF THE CITIZENS THAT WANT TO BE INVOLVED. I AGREE WITH WHAT YOU'RE SAYING, AND I THINK WITH ALL OF THE GROWTH THAT WE HAVE GOING ON AND THE AMOUNT OF PARKS AND REC THAT WE HAVE GROWING AND DEVELOPING AS WELL. WE HAVE PEOPLE THAT WANT TO BE INVOLVED IN THAT AND WHENEVER IT'S CANCELED, IT, YOU KNOW, MANY OF US, INCLUDING SITTING UP HERE, WE DO WORK AND WE DO SCHEDULE AROUND SPECIFIC MEETINGS AND SO ON AND TO HAVE ONE CANCELED, I DON'T KNOW WHAT THE TIME FRAME WAS THAT THEY WERE CANCELED, BUT IT DOES BECOME QUITE CUMBERSOME AND PEOPLE WANT TO BE INVOLVED. THIS IS A GREAT WAY FOR THEM TO BE INVOLVED AND FOR IT TO BE CANCELED. IT'S JUST NOT A GOOD EXERCISE TO PARTICIPATE IN. MAYOR AND COUNCIL I'LL FOLLOW UP WITH OBVIOUSLY JEN BASHAM. SHE'S OVER AT THE PARKS AND REC DEPARTMENT. I DON'T WANT TO SPEAK FOR HER, BUT WE CAN FOLLOW UP AND GET YOU ANSWERS. WE OBVIOUSLY WANT TO ENGAGE OUR OUR COMMITTEES AS MUCH AS WE CAN. OBVIOUSLY, IF WE DON'T HAVE ACTION ITEMS TO BRING TO THEM, AND IT WOULD BE SIMPLY A MEETING TO APPROVE PREVIOUS MEETING MINUTES. WE DON'T THINK THAT'S OBVIOUSLY BENEFICIAL THEIR TIME AS WELL. BUT I CAN FOLLOW UP WITH JEN SPECIFICALLY ON KIND OF THOSE REASONS AND WE'LL FOLLOW UP WITH ALL OF YOU AND LET YOU KNOW. BUT WE'LL FOLLOW UP. BUT WE WANT TO MAKE SURE IF WE'RE ASKING YOU TO COME IN AND ASKING VOLUNTEERS TO COME IN, THAT WE'RE USING THEIR TIME. YEAH. DO WE WANT TO BRING THIS BACK UP THE NEXT SESSION? NO, I'VE GOT A MOTION IF YOU'RE READY. I'M READY IF YOU ARE. EVERYBODY'S READY. I'D LIKE A MOTION TO FOLLOW THE RECOMMENDATION FROM THE COMMUNITY AND INTERGOVERNMENTAL RELATIONS COUNCIL COMMITTEE TO NOT REMOVE THE MEMBERS FROM THE PARK BOARD, AND TO REAPPOINT PLACE FOR. MR. BUTTON. [INAUDIBLE]. SO CAN WE START OVER ON THIS? [INAUDIBLE]. MONICA, IF YOU'LL JUST SET THE VOTE. THERE WE GO. THANK YOU. OKAY. CAN YOU VERBALIZE THE MOTION THAT YOU'RE MAKING? PLEASE, SIR. I MAKE A MOTION. IS THAT GOOD ENOUGH? THAT'S THE WHOLE THING AGAIN. I MAKE A MOTION TO FOLLOW THE RECOMMENDATION FROM THE COMMUNITY AND INTERGOVERNMENTAL RELATIONS COUNCIL COMMITTEE TO NOT REMOVE OR TO NOT REMOVE THE MEMBERS FROM THE PARK BOARD AND TO REAPPOINT PLACE FOUR. I HAVE A MOTION BY LARRY. A SECOND BY DAN. PLEASE VOTE. PASSES. UNANIMOUS. THAT WILL BRING US TO ITEM 6A THAT HAS BEEN WITHDRAWN. SO NEXT IS SEVEN A GENERAL ITEM. [7.A.Consider approval of an interlocal agreement with the Burleson Independent School District (BISD) to provide eleven (11) school resource officers for the fiscal year 2024-25 in the amount of $1,036,996. (Staff Contact: Wes Routson, Police Lieutenant) ] SEVEN A IS. CONSIDER APPROVAL OF OUR INTERLOCAL AGREEMENT WITH BURLESON INDEPENDENT SCHOOL DISTRICT TO PROVIDE 11 SCHOOL RESOURCE OFFICERS FOR THE FISCAL YEAR 2024-25, IN THE AMOUNT OF $1,036,996. STAFF CONTACT IS WES RALSTON, POLICE LIEUTENANT. [INAUDIBLE] . [00:35:01] GOOD EVENING, MAYOR AND COUNCIL. THIS IS THE SCHOOL RESOURCE OFFICER INTERLOCAL WITH BURLESON ISD. WE'RE BRINGING THIS TO YOU TONIGHT. DUE TO THE AMOUNT AND THIS IS AN ANNUAL CONTRACT THAT WE BRING BEFORE THE COUNCIL EVERY YEAR REGARDING SCHOOL RESOURCE OFFICERS AND THE SRO PROGRAM IS A PARTNERSHIP WITH THE BISD, OR EACH ENTITY PAYS APPROXIMATELY 50% OF THE SALARY, BENEFITS AND EQUIPMENT FOR ALL OF THE SRO POSITIONS. CURRENT SRO STAFFING. WE HAVE 11 SROS TOTAL IN THE SCHOOL SYSTEM WITH TWO SERGEANTS AND NINE OFFICERS. CURRENT SROS ARE ASSIGNED. WE HAVE TWO OFFICERS IN EACH OF THE MAIN HIGH SCHOOLS. BURLESON AND CHISHOLM HALL CAMPUSES AND THEN WE HAVE OFFICERS IN THE COLLEGIATE HUGHES KERR MIDDLE SCHOOL STEAM GAME, DEVELOPMENTAL DESIGN, AND THEN CROSSROADS AND THEN WE HAVE ONE OFFICER THAT ROVES AROUND GOES TO DIFFERENT CAMPUSES AS NEEDED. BISD ALSO HAS SCHOOL SAFETY OFFICERS WHICH ARE A PART OF THE ISD. THEY ARE NOT FUNDED BY THE CITY AND THEY ARE ISD EMPLOYEES, AND THEY ARE ARMED SAFETY OFFICERS ON ALL THE ELEMENTARY CAMPUSES IN BISD. THEY ARE REQUIRED TO HAVE THAT FROM THE LEGISLATURE. IT WAS EFFECTIVE SEPTEMBER 1ST OF 2023, WHERE THEY'RE REQUIRED TO HAVE ARMED SAFETY OR SECURITY OFFICERS ON ALL CAMPUSES. SO THIS IS HOW THEY'RE MEETING THE ELEMENTARY CAMPUSES WITH THAT SECURITY. CURRENTLY, THE COST PER ENTITY FOR THE BISD AND THE CITY OF BURLESON IS $1,036,996 PER AGENCY. THIS IS AN INCREASE OF HALF A PERCENT FROM LAST YEAR'S $1,032,145. THE FISCAL YEAR 24-25 INTERLOCAL FOR 11 SROS WAS APPROVED BY THE BURLESON INDEPENDENT SCHOOL BOARD OF EDUCATION ON JUNE 24TH, 2024, AND THE AMOUNT OF 1,036,996. HERE'S A HISTORY OF THE STAFFING OF SROS AND WHEN WE ADDED THEM IN THE BISD. 1988, WHEN WE STARTED WITH A DARE OFFICER, IT WAS NOT ACTUALLY ASSIGNED TO ANY SPECIFIC SCHOOL AT THAT TIME. 1993 IS WHEN WE HAD OUR FIRST ONE IN THE BURLESON HIGH SCHOOL. 94 WE ADDED ANOTHER FULL TIME OFFICER TO HUGHES MIDDLE SCHOOL. 1999 IS WHEN WE ADDED OUR SECOND SRO AT THE BURLESON HIGH SCHOOL. THE FIRST TIME WE HAD 2 IN 1 SCHOOL. A LITTLE FUN FACT, 1999 I WAS THAT OFFICER. SO THAT'S WHERE WE WENT FROM 2018 AND 19 WAS THE NEXT TIME WE ADDED ANY ADDITIONAL OFFICERS AND THAT'S WHEN WE DECIDED WE NEEDED TO HAVE A SERGEANT IN THE SCHOOLS AS THAT SECTION OF THE DEPARTMENT WAS GROWING. WE ADDED A SERGEANT TO STEAM IN FISCAL YEAR 2020. 2021 WE DID ADD ANOTHER OFFICER. THEN IN 21-22, WE ADDED TWO MORE OFFICERS AND THEN IN FISCAL YEAR 22-23, WE ADDED A TOTAL OF THREE WITH TWO OFFICERS AND ONE SERGEANT, FOR A TOTAL OF 11 OFFICERS IN THAT BISD. CURRENTLY, WE'RE REQUESTING THE COUNCIL APPROVE THE INTERLOCAL AGREEMENT WITH BURLESON ISD FOR SRO SERVICES FOR FISCAL YEAR 24-25, IN THE AMOUNT OF $1,036,996. OR YOU CAN DENY THE INTERLOCAL FOR THAT OR STAFF RECOMMENDS APPROVAL. ANY QUESTIONS? ANYBODY? I DON'T HAVE A QUESTION, BUT I HAVE A COMMENT AND I JUST WANT TO COMMEND OUR SRO PROGRAM. I THINK I BRAG ON IT EVERY SINGLE YEAR. IT WAS EXTREMELY IMPACTFUL TO ME GROWING UP. I STILL HAVE A RELATIONSHIP WITH SRO, AND HE WAS FORTUNATE ENOUGH TO GET BACK INTO A SCHOOL AS UNDER THE SRO PROGRAM. BUT OFFICER GOLDMAN, THE RELATIONSHIPS HE WAS ABLE TO BUILD, THE WAY HE KNEW FAMILIES AND KIDS AND THAT IS WHAT WE SEE WHEN WE SEE OUR OFFICERS IN THESE SCHOOLS. THEY KNOW. YOU ALL KNOW YOU HAVE THE RELATIONSHIPS. YOU HAVE THE RAPPORT. YOU HAVE THE RESPECT. FAMILIES CAN GO TO YOU WITH PROBLEMS. YOU CAN SENSE WHEN THINGS ARE COMING ON BOARD. BUT IF ANYTHING WERE TO HAPPEN INSIDE OF OUR SCHOOLS, IT'S NOT JUST GOING TO HAPPEN WITHIN THOSE FOUR WALLS. IT'S GOING TO REACH MUCH FURTHER AND THROUGHOUT OUR COMMUNITY, AND WE JUST CAN'T THANK YOU ALL ENOUGH. I'M SO PROUD OF THE PARTNERSHIP. I BELIEVE THAT BURLESON, BPD AND BISD, WE SET THE STANDARD FOR THESE TYPES OF RELATIONSHIPS AND I'M BEYOND PROUD OF IT. I JUST WANT TO THANK YOU ALL FOR THE WORK THAT YOU DO IN OUR SCHOOLS. I'LL ENTERTAIN A MOTION ON THIS. I HAVE A MOTION BY VICTORIA, A SECOND BY ALEXA. PLEASE VOTE. PASSES. UNANIMOUS. THANK YOU. THANK YOU SIR. THAT BRINGS US TO SECTION EIGHT REPORTS AND PRESENTATIONS. [8.A.Receive a report, hold a discussion, and provide staff direction on changes to the city’s benefit plans for 2025. (Staff Contact: Cheryl Marthiljohni, Director of Human Resources)] SECTION EIGHT A RECEIVE A REPORT, HOLD A DISCUSSION AND PROVIDE STAFF DIRECTION ON CHANGES TO THE CITY'S BENEFIT PLANS FOR 2025. [00:40:03] STAFF CONTACT CHERYL, MARTHA, JONNIE, DIRECTOR OF HUMAN RESOURCES. JUST GO TO THE NEXT SLIDE. YOU'RE GOLDEN. THANK YOU. GOOD EVENING, MAYOR AND MEMBERS OF COUNCIL. HOW ARE YOU ALL DOING TODAY? GREAT. I AM BACK IN FRONT OF YOU THIS EVENING TO TALK ABOUT OUR HEALTH FUND AND OUR BENEFIT PLANS FOR 2025. SO BEFORE I BEGIN WITH THE PRESENTATION, I DO WANT TO RECOGNIZE A FEW PEOPLE IN THE BACK OF THE HALL HERE THAT ARE GOING TO HELP ME AND KEEP ME HONEST. ONE IS LANCE PENLEY, WHO YOU MET LAST PRESENTATION WHEN WE TALKED ABOUT THE HEALTH FUND. HE IS WITH MCGRIFF BENEFITS. HE'S THE VICE PRESIDENT. I GOT THAT RIGHT THIS TIME AND THEN I WOULD BE REMISS IF I DIDN'T RECOGNIZE WANDA BULLARD, WHO IS THE ASSISTANT DIRECTOR OF HR. SHE'S BEEN INSTRUMENTAL IN HELPING US BEHIND THE SCENES WITH REGARDS TO THE OPTIONS THAT WE BRING TO YOU TONIGHT. SO I WANTED TO RECOGNIZE BOTH OF THEM AND THEN ASK THEM TO JUST JUMP IN. IF EVER YOU HAVE A QUESTION, I CAN'T ANSWER. SO WE'LL GO AHEAD AND GET STARTED. I WANTED TO OFFER A LITTLE BIT OF BACKGROUND SINCE LAST WE MET. PRESENTATION TO COUNCIL WAS SEPTEMBER 9TH. WE SHOWED THE NEED TO ACT DUE TO OUR HEALTH FUND FINANCIALS, INCLUDING A DEFICIT OF THAT 750,000, CLOSE TO 751,000 AND THEN ALSO, DUE TO THE ANNUAL INFLATION ESTIMATES AT 9% YEAR OVER YEAR, THE FISCAL YEAR 25 BUDGET INCLUDES A 5% EMPLOYEE OR EMPLOYEE MONTHLY CONTRIBUTION INCREASE TO BOTH HEALTH PLANS. HOWEVER, IF THE CITY DID NOT DO ANYTHING IN ADDITION TO THAT, THE FIVE YEAR FUNDING FORECAST SHOWED A DEFICIT GROWING YEAR OVER YEAR, DEPLETING THE RESERVES IN THE FUND AND THEN MAKING IT MUCH MORE CHALLENGING FOR CITY AND EMPLOYEES TO ABSORB ANY FINANCIAL IMPACT. ASSOCIATED WITH THAT? COUNCIL'S DIRECTION WHEN WE PRESENTED THE OVERALL PRESENTATION. ON SEPTEMBER 9TH, WAS STAY SELF-FUNDED VERSUS MOVING TO FULLY INSURED, IF YOU RECALL. PART OF THAT PRESENTATION WAS REVIEWING THE RESULTS OF THE RFP THAT WE DID FOR FULLY INSURED PLANS. BUT WE HEARD YOU LOUD AND CLEAR AND THE DIRECTION FROM THAT MEETING WAS TO STAY SELF-FUNDED. RECOGNIZE THAT WE DO NEED TO ACT DUE TO THE FUNDING GAPS AND MAINTAIN A HEALTHY FUND BALANCE. WE AGREED WITH THE COST SAVING MEASURES THAT WE PROPOSED THAT EVENING, AND SOME OF THOSE ARE LISTED THERE. THOSE COST SAVINGS, A POTENTIAL SAVINGS OF 204,700 CONTINUE TO REVIEW OPTIONS TO OFFSET EXPENDITURES WHILE BEING AWARE OF THE IMPACT TO EMPLOYEES WAS HEARD LOUD AND CLEAR FROM YOU, AS WELL AS FOCUS ON SAVING STRATEGIES THAT HAVE A POTENTIAL OF SAVING ANYWHERE FROM 475,000 TO 557,000 OF THE TOTAL DEFICIT. 750,000. SO, IN ADDITION TO COUNCIL'S DIRECTION, WE WENT BACK AND WE CONTINUED TO MEET WITH EMPLOYEES, INCLUDING THE BENEFITS COMMITTEE MEMBERS. WE WANTED TO CONTINUE TO GET THAT VOICE OF THE EMPLOYEE AND SOME OF THE OPTIONS THAT WE WERE REVIEWING, AND WE BELIEVE THAT WE HAVE DONE THAT. THE CITY WAS REALLY FOCUSING IN ON REVIEWING ADDITIONAL SAVING OPTIONS THAT DEALT WITH ANY ADDITIONAL MONTHLY CONTRIBUTION CHANGES TO THE PREMIUM RATES ABOVE THE 5% THAT WAS ALREADY BUDGETED AND FOR FISCAL YEAR 25, CONSIDER PLAN DESIGN CHANGES FOR BOTH HIGH DEDUCTIBLE HEALTH PLAN AND CO-PAY PLAN. LOWER THE EMPLOYER PAID CONTRIBUTIONS FOR THE HEALTH SAVINGS ACCOUNT, AND THEN CONSIDER ADDITIONAL PRESCRIPTION DRUGS TO BE ADDED TO OUR ALREADY PRE-AUTHORIZATION RX PROGRAM. SO WE WENT BACK AND DID A QUICK ANALYSIS OF THE POTENTIAL IMPACT TO EMPLOYEES, BECAUSE WE FELT THAT THAT WAS A FOCUS OF YOURS, IT'S OBVIOUSLY A FOCUS OF OURS AS WELL. SO SOME OF THE LARGER OPTIONS THAT WE HAVE HERE, WE IDENTIFIED IT AS EITHER A LOW OR MID OR HIGH TYPE OF IMPACT TO EMPLOYEES AND WHAT DREW US TO CATEGORIZE IT THAT WAY WAS JUST BASED OFF THE POPULATION IMPACTED. SO FOR EXAMPLE, SHORT TERM DISABILITY BECOMES A VOLUNTARY BENEFIT. SO THAT BECOMES AN EMPLOYEE PAID BENEFIT VERSUS AN EMPLOYER IS LOW BASED OFF OF IT'S LESS THAN 50 EMPLOYEES THAT WOULD BE IMPACTED BY THAT CHANGE IN OUR PLAN VERSUS A 10% MONTHLY PREMIUM INCREASE CHANGE. IF WE DECIDED TO GO UP A LITTLE BIT MORE ON OUR MONTHLY PREMIUM INCREASE, THAT WAS A HIGH IMPACT TO EMPLOYEES BECAUSE IT WOULD IMPACT BOTH PLANS AND EVERY MEMBER THAT WAS INVOLVED AND ENROLLED IN THAT PLAN, WHICH IS 377. I DO WANT TO DRAW ATTENTION, THOUGH, TO THE LAST STATEMENT THAT SAID, AND IT IT DOESN'T GO UNNOTICED, THAT EVEN THOUGH WE SORT OF CATEGORIZE THESE AS LOW, MEDIUM AND HIGH BASED ON THE IMPACT TO THE POPULATION. ANY ONE PERSON COULD BE AFFECTED WITH THESE CHANGES, JUST DEPENDING ON THEIR OWN PERSONAL CIRCUMSTANCES AND WE DON'T NEGATE THAT WITH THESE DECISIONS THAT WE'VE GOT IN FRONT OF US AND THAT WE'RE TRYING TO MAKE TONIGHT AS WELL. WITH THAT SAID, I THINK THERE WAS AN OVERWHELMING SUPPORT TO MOVE FORWARD WITH THE BENEFIT PLAN CHANGES THAT WOULD SAVE A POTENTIAL SAVINGS OF 181,000. [00:45:09] SO THAT PLAN DESIGN IS IN FRONT OF YOU TONIGHT. IT CHANGES THE HIGH DEDUCTIBLE PLAN FROM A 90% COINSURANCE PLAN TO AN 80%. IT DROPS IT BY THAT 10%. SO NOW IT'S AN 80 OVER 20 VERSUS A 90 OVER TEN PLAN AND THEN THE INDIVIDUAL AND FAMILY DEDUCTIBLES WAS IMPACTED. SO RATHER THAN 3200 IN OUR CURRENT HIGH DEDUCTIBLE PLAN FOR INDIVIDUAL IT WOULD RAISE TO 3500. FAMILY IS CURRENTLY AT 5600. AS A FAMILY DEDUCTIBLE FOR HIGH DEDUCTIBLE PLAN IT WOULD RAISE TO 7000 AND THEN YOU SEE THE DEDUCTIBLES RAISED ALSO FOR THE CO-PAY FROM 2000 TO 2500 TO 4000 TO 5000. SO THOSE ARE THE ONLY CHANGES WITH THE PLAN DESIGNS THAT WE'RE PROPOSING TO MAKE WITH REGARDS TO MOVING FORWARD WITH THAT. THIS IS WHAT THE 5% INCREASE WOULD LOOK LIKE FOR EMPLOYEES. SO YOU CAN SEE THAT PER PAY PERIOD IT'S A LITTLE OVER A DOLLAR FOR EMPLOYEE ONLY AND THAT IS THE NON WELLNESS RATE. IF THAT EMPLOYEE TAKES ADVANTAGE OF OUR WELLNESS RATE AND OUR HEALTH PREMIUM DISCOUNT, THEY COULD ACTUALLY GET THAT DOWN TO ZERO COST FOR THEM IF THEY DO THEIR ANNUAL PHYSICAL AND LAB WORK. BUT NONETHELESS THIS IS WHAT WE HAVE ACCOUNTED FOR IN OUR FISCAL YEAR 25 BUDGET. SO YOU SEE THOSE INCREASES THROUGHOUT FOR BOTH PLANS. AS A REMINDER, THIS IS WHAT THE 10% INCREASE WOULD LOOK LIKE. SAVE ANOTHER POTENTIAL 35,000 IN THE PLAN IF WE DECIDED TO GO UP IN ADDITION ON HEALTH CARE PREMIUMS FOR BOTH PLANS. SO I KNOW THIS SLIDE IS VERY BUSY. I GOT SOME FEEDBACK TO TRY TO SUMMARIZE IT BASED ON WHAT THE EMPLOYEES IMPACT IS GOING TO BE. SO I'LL WALK YOU THROUGH OPTION A, WHICH WAS THE CITY'S FIRST ORIGINAL PROPOSAL COMING FORWARD TO SAVE 557,529. UNDER THAT PLAN, NO ADDITIONAL PREMIUM CHANGES OTHER THAN THE 5%. THE HIGH DEDUCTIBLE HSA WOULD REDUCE BY 250 FOR INDIVIDUAL AND 500 FOR FAMILY, SO IT WOULD GO FROM 1000 FOR INDIVIDUAL TO 750, AND THEN 2000 FOR FAMILY DOWN TO 1500 AND THEN WE WOULD ADD MORE DRUGS TO THE RX PRIOR AUTHORIZATION. SO THAT COLUMN IN THE BOTTOM IS REALLY THE SUMMARIZED IMPACT TO EMPLOYEES. OPTION B IS NO ADDITIONAL PREMIUM CHANGES OTHER THAN THE 5% BUDGETED. WE HEARD EMPLOYEES. WE HEARD IT LOUD AND CLEAR THAT THEY REALLY DON'T WANT THEIR HSA REDUCED. SO WE CAME BACK AND WORKED WITH LANCE AND HIS TEAM IN MCGRIFF TO SAY, WHAT WOULD WE DO IF WE REDUCED THAT SLIGHTLY, BUT NOT AS DRASTIC AS WE WERE ORIGINALLY PROPOSING? SO THAT PROPOSAL GETS US $66,000 IN POTENTIAL SAVINGS, BUT IT DROPS THE HSA CONTRIBUTION FROM 1000 TO 850. 02,000 TO 1700, SO THE EMPLOYEES WOULD HAVE 150 LESS FOR INDIVIDUAL, 300 LESS FOR FAMILY AND THAT OPTION ALSO INCLUDES ADDING THE ADDITIONAL DRUGS TO THE RX PRIOR AUTHORIZATION. NOW, OPTION C IS A LITTLE DIFFERENT IN THAT THE HIGH DEDUCTIBLE PLAN YOU'LL SEE THAT ONE IS DOUBLE STARRED. THIS IS LOOKING AT PROVIDING THAT HSA ALL UP FRONT IN JANUARY VERSUS HAVING TWO PAYMENTS THROUGHOUT THE YEAR LIKE WE DO TODAY AND THE REASON THAT YOU SEE A LESS SAVINGS IN THAT COMPARED TO OPTION A'S 110,000 SAVINGS VERSUS 90,000 IS BECAUSE WE WENT BACK AND LOOKED AT THIS YEAR AND IF WE WOULD HAD FUNDED OUR HSA ALL UP FRONT IN JANUARY, WE WOULD HAVE POTENTIALLY LOST 20,000 OF EMPLOYEES LEAVING AND HAVING THAT MONEY GO WITH THEM. SO WE WANTED TO TAKE THAT OFF OF THE POTENTIAL SAVINGS THAT WE COULD POTENTIALLY SEE AND ACCOUNT FOR THAT. SO THAT'S WHY YOU SEE THAT DOLLAR FIGURE A LITTLE LOWER. BUT WE WANTED TO INCLUDE THAT OPTION BECAUSE THAT WAS SOME FEEDBACK FROM OUR EMPLOYEES. IS THAT, WELL, IF YOU LOWER IT CAN YOU PAY IT ALL UP FRONT. SO AND THEN OPTION D WAS ADDING PREMIUM INCREASE BY ADDITIONAL PREMIUM INCREASE BY 5%. ADD MORE DRUGS TO THE RX PRIOR AUTHORIZATION. THAT OPTION STARTS TO GET INTO THAT 480,000 SAVINGS POTENTIAL AND THEN THE LAST OPTION, OPTION E, IS 466,000 AS POTENTIAL SAVINGS. SO TONIGHT I BRING FORWARD TWO RECOMMENDATIONS. I'M THANKFUL TO SAY THAT THEY'RE BOTH THE SAME EMPLOYEE FEEDBACK AND THE EMPLOYEE BENEFITS COMMITTEE SELECTED OPTION B WHEN WE PROVIDED ALL THE OPTIONS TO THEM. OVERALL, I WILL TELL YOU, EMPLOYEES ARE NOT HAPPY ABOUT THE CHANGES, ESPECIALLY AROUND HSA, BUT THEY RECOGNIZE THAT BY REDUCING THE EMPLOYER CONTRIBUTION TO THE [00:50:04] HSA IMPACTED LESS EMPLOYEES THAN THE ENTIRE FOLKS. RAISING THE MONTHLY CONTRIBUTION WOULD IMPACT GREATER EMPLOYEES, SO THEY RECOGNIZE THAT THEY KNEW THEY DIDN'T WANT TO MAKE ANY DRASTIC PLAN DESIGN CHANGES. AS WELL AS CONSIDER THE NEW DRUGS VERSUS CHANGING THE HEALTH SAVINGS ACCOUNT AT A HIGHER OPTION. SO THE CITY TONIGHT IS RECOMMENDING OPTION B, WHICH IS THE PLAN DESIGN CHANGES AS I PRESENTED NO ADDITIONAL PREMIUM CHANGES OTHER THAN WHAT HAS BEEN BUDGETED FOR 5% HEALTH SAVINGS ACCOUNT. EMPLOYER CONTRIBUTION WOULD BE REDUCED BY $150 FOR INDIVIDUAL, $300 FOR FAMILY, AND WE WOULD ADD THE ADDITIONAL PRESCRIPTION MEDICATIONS TO THE RX. PRIOR AUTHORIZATION, RESULTING IN 513,529 IS OUR POTENTIAL SAVINGS. SO TONIGHT I AM ASKING FOR YOUR APPROVAL ON THE RECOMMENDED DIRECTION OR DECLINE RECOMMENDED DIRECTION AND LOOK AT SOME OTHER OPTION AND I'M HERE TO ANSWER ANY QUESTIONS THAT YOU MIGHT HAVE. EVERYBODY'S TOO QUIET. I KNOW THIS IS NOT NORMAL. IS THERE ANY QUESTIONS ON THIS OR I NEED SOME FEEDBACK. I THINK IT HELPS THAT YOU'VE BROUGHT THE EMPLOYEES ALONG THIS ENTIRE JOURNEY. THEY'VE BEEN A PART OF THE DISCUSSIONS. THESE AREN'T EASY DECISIONS, BUT SOMETHING HAS TO BE DONE. WE UNDERSTAND WE CANNOT KEEP AT THE PACE WE ARE. WE'LL BE IN A DEFICIT AND WE HAVE TO PROVIDE THIS TO OUR EMPLOYEES, AND WE WANT TO PROVIDE THE BEST THAT WE CAN. AND KNOWING THAT THEY'VE BEEN A PART OF THESE DISCUSSIONS EASES THE HEARTBURN A LITTLE. IT'S NOT THE BEST SITUATION, BUT WHEN WE'RE SELF-FUNDED, IT JUST IS THE SITUATION THAT IT IS AND THE PRICING OF HEALTHCARE IS JUST GOING UP AND IT'S NOT JUST US THAT IS SEEING THIS. EVERY BUSINESS IN TOWN, EVERY EMPLOYER IS FACING IT. SO I APPRECIATE THE DILIGENCE THAT OUR STAFF HAS PUT INTO THIS TO COME TO THIS CONCLUSION AND I CAN APPRECIATE THE RECOMMENDATION AND I THINK THAT'S REALLY ALL WE CAN GO WITH. THANK YOU. I APPRECIATE THE FACT THAT THE EMPLOYEES THAT WAS IN ON THE BOARD THAT WORKED WITH YOU, THAT'S A TOUGH JOB ON THEM. I MEAN, YES, SIR. IT'S KIND OF A NO WIN SITUATION FOR THEM AND I APPRECIATE ALL THE WORK YOU'VE DONE. I'M FOR APPROVING THIS. EVERYBODY ON BOARD? YEAH. THANK YOU VERY MUCH. THAT BRINGS US TO SECTION NINE, WHICH WAS ADDED TO THE CONSENT AGENDA. SO THAT'LL MOVE US ON TO SECTION TEN. [10.CITY COUNCIL REQUESTS FOR FUTURE AGENDA ITEMS AND REPORTS] CITY COUNCIL REQUEST FOR FUTURE AGENDA ITEMS AND REPORTS. ADAM. LARRY. YES? I'VE GOT SOMETHING HERE I'D LIKE TO BRING FORWARD. TO THE COUNCIL POLICY AND EVALUATION COMMITTEE FOR REVIEW. ARTICLE TWO BOARDS, COMMISSIONS AND COMMITTEES. THE ENTIRE ARTICLE TO REVIEW TO MAKE DETERMINATIONS IF IT IS PRESENTLY QUALIFIED OR IF WE NEED TO REQUALIFY IT. WOULD YOU LIKE TO ADD COUNCIL POLICY ON THERE? BECAUSE YOU DO HAVE A COUNCIL POLICY ON BOARDS AND COMMISSIONS, AND THIS KIND OF ALL FITS IN TOGETHER. IT'S NOT ONE PLACE THAT WE LOOK AT THESE KIND OF ISSUES FOR BOARDS AND COMMISSIONS. YES, THAT'D BE GOOD IF WE COULD ADD QUORUM REQUIREMENTS TO THAT TOO. LIKE WHETHER IT'S REQUIRED THAT THEY HAVE A QUORUM OR NOT BE IN THERE. YEAH. IT STARTED WITH POLICY. IT'S A POLICY. OKAY. WHEN WE REVIEW IT, WE'LL SHOW IT ALL TOGETHER. ALEXA. ANYTIME. THAT'S IT. OKAY. THAT'LL BRING US TO SECTION 11 RECESS INTO EXECUTIVE SESSION. [11.RECESS INTO EXECUTIVE SESSION] THERE IS A NEED FOR US TO CONVENE INTO EXECUTIVE SESSION PURSUANT TO SECTION 551 OF THE TEXAS GOVERNMENT CODE. THE CITY COUNCIL MAY CONVENE INTO EXECUTIVE SESSION AND THE CITY COUNCIL WORK ROOM AND CITY HALL TO CONDUCT A CLOSED MEETING. TO DISCUSS ANY ITEM LISTED ON THIS AGENDA, WE NEED TO GO INTO EXECUTIVE SESSION PURSUANT TO SECTION 551.071 551.072 AND 551.087. DO I HAVE A MOTION TO GO INTO EXECUTIVE SESSION? SO MOVED. I HAVE A MOTION BY ADAM. A SECOND BY LARRY. PLEASE VOTE. PASSES UNANIMOUSLY. WE'RE GOING INTO EXECUTIVE SESSION AT 6:26. ALL RIGHT. IS THERE. WE GOT ENOUGH? IS THERE A MOTION TO RECONVENE IN REGULAR SESSION? [00:55:02] I HAVE A MOTION BY VICTORIA. A SECOND BY ALEXA. PLEASE VOTE. PASSES ARE ALMOST UNANIMOUS. IS THERE A MOTION TO ADJOURN? SECOND. I HAVE A MOTION BY ADAM AND A SECOND BY VICTORIA. WE ARE OUT OF HERE AT 6:47. * This transcript was compiled from uncorrected Closed Captioning.