Jun 17, 2024 City Council Regular Meeting

THAT BRINGS US TO SECTION 6,

[6.A.1530 Candler Dr (Case 24-064): Continue a public hearing and consider approval of an ordinance for a zoning change request from “PD”, Planned Development to “PD" Planned Development for Lot 3, Block 1, Shannon Creek Development, “The Cottages at Candler Drive”. (This item was continued from the June 3rd City Council meeting.) (Staff Contact: Tony McIlwain, Development Services Director) (The Planning and Zoning Commission recommended approval unanimously)]

DEVELOPMENT APPLICATIONS 6A1530 CANDLER DRIVE, CASE 24-064.

TONIGHT IS TO CONTINUE A PUBLIC HEARING AND CONSIDER APPROVAL OF AN ORDINANCE FOR A ZONING CHANGE REQUEST FROM PD PLAN DEVELOPMENT TO PD PLAN DEVELOPMENT FOR LOT 3, BLOCK 1, SHANNON CREEK DEVELOPMENT, THE COTTAGES AT CHANDLER DRIVE.

THIS ITEM WAS CONTINUED FROM THE JUNE 3RD CITY COUNCIL MEETING, SO THIS WILL BE A CONTINUATION OF THE PUBLIC HEARING.

THE STAFF CONTACT IS TONY MCLEAN, DEVELOPMENT SERVICES DIRECTOR. MR. MCLEAN.

>> THANK YOU, MISS CAMPOS.

MAYOR PRO TEM AND COUNCIL, AS THE CITY SECRETARY MENTIONED, YOU CONTINUE THIS ITEM TO ALLOW STAFF THE OPPORTUNITY TO REACH OUT TO THE APPLICANT TO GIVE YOU ADDITIONAL INFORMATION.

WHILE WE WERE SUCCESSFUL IN GETTING IN CONTACT WITH THE APPLICANT, WE WERE NOT ABLE TO HAVE THE TIME ALLOWANCE TO GET MUCH GREATER DETAIL THAN THE PICTURES THAT WERE PREVIOUSLY PROVIDED TO YOU.

BUT MR. DREW WICHMAN OF SILVER LEAF HOMES IS IN ATTENDANCE TONIGHT IF YOU HAVE QUESTIONS.

WHAT I WANT TO DO IS JUST GO BACK THROUGH THE PRESENTATION, JUST TO REFAMILIARIZE YOU WITH THE ITEM, AND THEN GIVE SOME STAFF DISCUSSION POINTS WITH REGARD TO THE ZONING APPLICATION.

AS YOU ALL KNOW, THIS IS CURRENTLY PART OF A PLANT DEVELOPMENT.

THE INTENT IS TO ZONE THIS PIECE OF PROPERTY OUT OF ITS PLANT DEVELOP ENTITLEMENT INTO A NEW PLANT DEVELOPMENT.

THE ORIGINAL PLAN DEVELOPMENT WAS PUT INTO PLACE BACK IN 2018.

IT WAS PUT IN PLACE TO ALLOW FOR A HIGHER LEVEL OF DENSITY BECAUSE AT THAT TIME, THE CITY WAS MOVING FORWARD WITH THE TRANSIT ORIENT DISTRICT DENSITY.

>> SINCE THEN THE CITY IS PIVOTED, AND WE'RE LOOKING AT REDUCING SOME OF THE DENSITY AND WORKING THROUGH THE ENTITLEMENT PHASE TO GET THAT DONE WITH ADJACENT PROPERTY OWNERS.

WITH THIS PARTICULAR SITE PLAN THAT'S ON THE SCREEN, I WANT TO TAKE SOME TIME TO LOOK AT THE LEGEND AND DISCUSS THAT WITH YOU BECAUSE THERE WERE SOME QUESTIONS.

BASICALLY, YOU HAVE 50 UNITS IN ORANGE THAT ARE PROPOSED TO HAVE REAR ACCESS VIA A GARAGE.

I KNOW THAT THERE WERE SOME QUESTIONS AS TO HOW THIS WOULD WORK, BECAUSE GRAPHICALLY, SOME OF THE DRIVEWAY RUNS LOOK VERY SHORT.

I WOULD JUST TELL THE COUNSEL THIS IS CONCEPTUAL, BUT THE INTENT IS FOR THE DEVELOPER TO PUT IN REAR ENTRY GARAGES IN THOSE 50 ORANGE UNITS THAT YOU SEE ON THE SCREEN.

THE OTHER UNITS WILL HAVE DRIVEWAY OPENINGS, BUT ESSENTIALLY ALLOW FOR OFF STREET PARKING AS WELL.

THE SITE PLAN SHOWS A TOTAL OF 100 UNITS.

THE PD ORDINANCE HAS AN ALLOWANCE OF 12 DWELLING UNITS PER ACRE.

IF YOU LOOK AT THE GROWTHS ACRE, THAT WOULD PUT YOU AT ROUGHLY 109, ALMOST 110 UNITS, BE MINDFUL OF THAT BECAUSE IF IT'S YOUR INTENT TO LIMIT THE DENSITY TO THE 100 UNITS THAT YOU HAVE ON THE SITE PLAN, WE'LL JUST NEED TO MAKE SURE THAT IT'S PART OF THE ORDINANCE DURING THE COURSE OF YOUR DELIBERATION.

ADDITIONALLY, WE HAVE THE OCCURRENCE OF TWO STORY UNITS.

THE PREVIOUS ZONING, OR CURRENT ZONING ALLOWS ONE STORY.

THE PURPOSE OF THIS PARTICULAR APPLICATION IS TO ALLOW STYLES A AND C TO BE CONSTRUCTED AS TWO STORY UNITS WHILE STYLE B WOULD STAY AT ONE STORY.

YOUR TWO STORIES ARE GOING TO BE I'M BAD COLORS.

I GUESS, THE MORE GREEN OF THE TWO COLORS WITH THAT BEING THE OTHER TWO STORY ALLOWANCE.

THERE WERE QUESTIONS REGARDING THE PLACEMENT OF DUMPSTER ENCLOSURES AND TALKING WITH THE DEVELOPERS,

[00:20:03]

THE INTENTS FOR THIS TO FUNCTION LIKE A TYPICAL DEVELOPMENT WHERE INDIVIDUALS WOULD HAVE TO TAKE THEIR GARBAGE TO THE CLOSEST DUMPSTER CONTAINER TO THEIR RESIDENTS.

WAS A 2024 FOOT WIDE STREET AND THE ALLOWANCE FOR PARKING ON THE STREET I'D BE A LITTLE DIFFICULT TO SQUEEZE A SOLID WASTE TRUCK IF YOU HAVE CARS ON THE OTHER SIDE OF THE STREET.

TRY TO KEEP A TRAVEL LANE CLEAR, BUT THAT'LL BE A LITTLE TIGHT.

I THINK THAT THE PROPOSAL OF THE STATIONARY ENCLOSURES PROBABLY WORK BEST IN THIS PARTICULAR CASE.

BUT JUST TO RECAP, TWO STORY UNITS FOR 86 OF THE 100 DWELLING UNITS ON THE CONCEPT PLAN, 50 UNITS WITH REAR ENTRY GARAGE PARKING, AND MAKING SURE THAT IN YOUR DISCUSSIONS TONIGHT, YOU AGAIN, CONSIDER THE DENSITY ALLOWANCE THAT YOU WOULD LIKE TO HAVE, THE REAR ENTRY GARAGE ALLOWANCE AS PROPOSED, AND ANY OTHER QUESTIONS THAT YOU WANT TO DISCUSS, TO INCLUDE YOUR CONSIDERATION AND APPROVAL OF A SITE PLAN GOING FORWARD.

AS I SAID BEFORE, THE STAFF WOULD ADMINISTRATIVELY DO THAT, BUT IF IT'S YOUR INTENT TO APPROVE THIS AND REQUIRE A SITE PLAN, YOU CAN DO THAT, COUNSEL.

WITH REGARD TO THE AMENITIES, WE JUST DISCUSSED IT TWO WEEKS AGO, BUT THIS IS WHAT'S BEING PROPOSED.

IF YOU HAVE ANY CONCERNS, MR. WIKMAN IS HERE TONIGHT, IF YOU WANT TO DISCUSS SPECIFICS REGARDING THE AMENITIES, I'M SURE HE'S ABLE TO DO THAT WITH YOU THIS EVENING.

THIS IS SOME OF THE LANGUAGE THAT WE'VE INCLUDED IN THE PLAN DEVELOPMENT REGARDING LANDSCAPING OFF STREET PARKING.

WE'RE LOOKING AT REAR ENTRY TWO CAR, FRONT ENTRY ONE CAR GARAGE, BUT I DON'T BELIEVE THAT'S STILL THE CASE FOR FRONT ENTRY GARAGES.

BUT WE CAN GET CLARIFICATION ON THAT THIS EVENING.

WE NOTIFIED INDIVIDUALS IN 300 FEET.

WE RECEIVED ONE E MAIL AND TWO LETTERS IN OPPOSITION, AS I WAS DISCUSSED AT THE LAST MEETING, P&Z SUPPORTED IT UNANIMOUSLY, AND THERE WAS A CITIZEN THAT ASKED ABOUT THE ORIGINAL ENTITLEMENTS AND COMMISSIONERS DISCUSS THE MERITS OF A TWO STORY TOWN HOME LOOK VERSUS A ONE STORY PROFILE PROPERTY.

PRIOR TO ANY DISCUSSIONS YOU HAVE, I WANT TO MAKE SURE THAT I ANSWER ANY QUESTIONS THAT YOU HAVE REGARDING THE PRESENTATION, MR. MAYOR, AND COUNSEL.

>> ANY QUESTIONS?

>> TONY, WHERE IS THE CURRENT PROPOSED 24 FOOT ALLEYS? WAS THAT IN THE ORIGINAL PD?

>> I DON'T KNOW. I DON'T HAVE THE ACTUAL ORIGINAL CONCEPT PLAN WITH ME.

I CAN TRY TO PULL THAT UP REALLY QUICKLY IF THAT'S FINE.

GIVE ME JUST ONE SECOND.

>> WHEN IT SAYS SURFACE PARKING, IS THAT A DRIVEWAY?

>> WE TYPICALLY, WELL, THAT'S A GOOD QUESTION BECAUSE SURFACE PARKING TO ME MEANS IS ON THE STREET.

NO OFF, OFF STREET PARKING IS ON THE SITE, WHEN I SEE SURFACE PARKING, TO ME, IT TELLS ME IT'S ON THE STREET.

I APOLOGIZE, I GOT THE ORIGINAL PD UP, BUT I DON'T KNOW THAT I HAVE THE DETAIL FOR THE ALLEY.

MR. RUSSELL, BUT MR. WIKMAN IS HERE I'M SURE HE CAN ANSWER THAT QUESTION.

>> THANKS TONY, I'VE GOT A CONCERN ABOUT THE 24 FOOT ALLEYS.

>> YES, SIR.

>> WE HAVE PURVIEW OVER THIS OR NOT.

MY CONCERN WOULD BE THE FIRE TRUCKS GETTING THROUGH THERE AND THE AMBULANCES WITH VEHICLES PARKED ON BOTH SIDES OF 24 GETS AWFUL NARROW.

ALSO THE DEAD END, IF THIS IS THE TRUE S CONCEPT, THE DEAD END, NOT HAVING THE ABILITY FOR EMERGENCY VEHICLES TO TURN AROUND.

THAT WOULD BE ONE OF MY CONCERNS.

>> SURE. IN THE EVENT THAT THIS IS APPROVED, WE'RE GOING TO LOOK AT ANY SUBSEQUENT SITE PLAN IN ACCORDANCE WITH THE TOTALITY OF THE CODE.

IF WE WILL REQUIRE A HAMMERHEAD TURNAROUND FOR A SOLID WASTE TRUCK, THAT'S WHAT WOULD BE REQUIRED.

ONE OF THE BENEFITS, IF THE COUNCIL WISHES TO REMAIN IN CONTROL OF THE SITE PLAN APPROVAL PROCESS, IS THAT THE STAFF WOULD BRING THAT BACK FOR YOUR DELIBERATION AND ANY WAIVERS THAT WE WILL REQUEST, IT WOULD COME TO YOU AS WELL.

BUT WE'RE GOING TO BASICALLY ADDRESS THE SITE PLAN AS WE WOULD,

[00:25:06]

ANY OTHER COMMERCIAL SITE PLAN WITH REGARD TO HAMMERHEAD TURNAROUNDS AND THINGS OF THAT NATURE, MR. SCOTT.

>> ONE OF THE OTHER QUESTIONS I HAVE, TONY, IS THE TRAFFIC FLOW ON CANDLER AT THE INTERSECTION OF JOY AND CANDLER AND THE NEW DEVELOPMENT.

MY CONCERN IS THERE IS NO TRAFFIC CONTROL ON CANDLER FROM ONE END TO THE OTHER AND THIS IS AN OPPORTUNITY TO GET THAT TAKEN CARE OF, WHETHER IT BE A FOUR WAY STOP OR A ITS SYSTEM.

>> SURE. THANK YOU.

>> CAN YOU POSSIBLY PUT THAT PICTURE BACK UP OF THE STEP?

>> YES MAM.

>> I'M GOING RIGHT BACK OVER WITH WHAT LARRY WAS SAYING.

I HAVE GREAT CONCERN ABOUT PARKING ON THE STREETS.

ONE, IT'S DANGEROUS FOR PEOPLE TRYING TO GET DOWN STREETS AND TRYING TO MANEUVER BETWEEN THE CARS.

BUT THEN FIRE TRUCKS AND EMS NOT BEING ABLE TO GET THROUGH THERE AT ALL, IT DOESN'T MAKE SENSE.

>> YOU HAVE THE OPPORTUNITY TO LOOK AT MAKING SURE THERE'S ADEQUATE OFF STREET PARKING PER UNIT.

I DON'T KNOW WHAT THAT WOULD MEAN IN TERMS OF THE SITE PLAN IN TERMS OF THE UNITS THAT WE BE PLACED ON THE GROUND.

HOWEVER, I THINK IT WOULD BE BEST IF YOU DISCUSSED THAT WITH THE APPLICANT TO SEE IF THAT'S SOMETHING THAT'S A POSSIBILITY.

I WILL SAY IF IT'S A PUBLIC ROADWAY.

AN INDIVIDUAL RESERVES THE RIGHT TO PARK ALONGSIDE OF THAT, UNLESS THE COUNCIL WENT THROUGH THE EFFORT OF PUTTING IN NO PARKING ALONG THE ROADWAY, BUT THAT ALONE MIGHT BE A FURTHER DISCUSSION WITH THE PUBLIC WORKS DEPARTMENT.

>> TONY AND THIS DEVELOPMENT, WOULD THOSE BE CONSIDERED PUBLIC ROADWAYS OR PRIVATE ROAD?

>> WELL, IT DEPENDS ON THE DEDICATION STATUS.

I'LL DEFER TO MR. WIKMAN AS TO WHETHER OR NOT THE INTENT IS TO HAVE THESE REMAIN PRIVATE SO THEY WOULD BE PRIVATE.

>> ANYBODY ELSE? I'M GOING TO OPEN THE PUBLIC HEARING AT 6:08.

IS THERE ANYBODY IN THE AUDIENCE WHO WOULD LIKE TO SPEAK ON THIS FOR A QUESTION?

>> WE DO HAVE THE APPLICANT THAT FILLED OUT A SPEAKER CARD.

>> HELLO. GOOD EVENING. [INAUDIBLE] HERE ON BEHALF OF THE APPLICANT, AND THANK YOU FOR YOUR TIME.

I FIRST APOLOGIZE WASN'T ABLE TO MAKE IT TO THE PREVIOUS MEETING, HAD A TRAVEL CONFLICT, AND ONE OF MY COLLEAGUES WAS IN IN JURY DUTY, SO I DO APOLOGIZE THAT WE WEREN'T ABLE TO MAKE IT TO THE INITIAL HEARING, BUT WOULD BE HAPPY TO ANSWER ANY QUESTIONS.

IS THERE A PARTICULAR QUESTION WE WANT TO START WITH OR?

>> I WOULD SAY THE ALLEYS, I THINK WE ALL SHARE CONCERNS ABOUT BEING ABLE TO FIT.

IF CARS ARE PARKED ALONGSIDE, PARTICULARLY BOTH SIDES OF THE STREET OR ALLEY, HOW WILL VEHICLES BE ABLE TO GET THROUGH? I KNOW WE'VE TALKED ABOUT HOW YOU'RE ALREADY CONSIDERING THE SINGLE SIDE OR A COUPLE OF SIDE TRASH COLLECTIONS BECAUSE WE KNOW TRASH TRUCKS WILL HAVE DIFFICULTY FITTING DOWN THESE.

WELL, WHEN YOU THINK ABOUT IF THEY'RE GOING TO HAVE DIFFICULTY, A FIRE TRUCKS DEFINITELY GOING TO HAVE DIFFICULTY.

>> CERTAINLY, I'LL BE HAPPY TO ADDRESS THAT.

ONE OF THE MAIN CHANGES THAT WE'RE ASKING FROM THE EXISTING PD TO THIS PD IS TO ALLOW FOR TWO STORY UNITS.

THE INITIAL PD WAS LIMITED TO SINGLE STORY UNITS AND DID NOT HAVE A GARAGE ELEMENT OR REQUIREMENT TO ANY OF THE UNITS.

IT WAS ALL SINGLE FAMILY OR ALL SINGLE STORY UNITS, AND IT WAS ALL SURFACE PARKING IN THE ORIGINAL PD.

THE REASON FOR OUR CHANGE WAS THAT THE SIZE OF THE BUILDING AREA LIMITS THE LIMITS THE SIZE OF THE OVERALL UNIT.

FOR US TO BUILD A BIGGER PRODUCT AND ULTIMATELY A NICER PRODUCT.

WE WANTED TO GO TO TWO STORY ON A SIGNIFICANT PORTION OF THE UNITS TO ALLOW THE GARAGE TO ACTUALLY FIT WITHIN THE BUILDING FOOTPRINT.

OTHER THAN THAT, WITHOUT GOING TWO STORY, THERE'S NOT ROOM TO HAVE A GARAGE AND ENOUGH LIVING SPACE.

OVERALL, FROM A PARKING STANDPOINT,

[00:30:01]

THAT IMPROVED THE OVERALL SITUATION, SINCE WE ADDED TWO GARAGE PARKING SPACES TO A BIG PORTION OF THE UNITS.

IN ADDITION TO THAT, YOU'LL SEE THE MAIN ROAD THAT RUNS THROUGH THE MIDDLE, THERE'S A SIDEWALK ON EITHER SIDE.

THERE'S ADDITIONAL SURFACE PARKING THERE THAT'S OUTSIDE OF THE 24 FOOT DRIVE LANE.

THERE'S PARALLEL SPOTS ALONG ALONG EITHER SIDE OF THOSE ROADS THAT IS IN ADDITION TO THE 24.

THE 24 WOULD BE JUST JUST THE DRIVE LANE, CORRECT.

THEN IN ADDITION TO THAT, ALSO ON THE SUBJECT OF PARKING, THE UNITS THAT DON'T HAVE A GARAGE, YOU'LL SEE THE ONES THAT ARE, YELLOW OR GREEN.

THEY HAVE TWO PARKING SPACES THAT ARE OFF THE ROAD AS WELL.

[OVERLAPPING]

>> YOU ARE PRETENDING FOR THEM TO HAVE A DRIVEWAY?

>> YES. THEY BASICALLY HAVE A DRIVEWAY, YES.

EVEN THOUGH IT'S STILL PRIVATE ROADS, THERE IS TWO SPOTS, A MINIMUM OF TWO SPOTS PER BUILDING OR PER UNIT THAT ARE OFF THE ROAD PARKING.

>> IT'S JUST THE SINGLE STORY WITH THE FRONT ENTRY AND THAT WE'RE LOOKING AT 14 THAT ARE GOING TO BE ABSOLUTELY DEPENDENT ON THE STREET PARKING.

IS THAT WHAT WE'RE LOOKING AT? OR IS THAT THE REVERSE? IT'S 36 UNIT.

IS IT THE LIME GREEN? THE TWO STORY WITH FRONT ENTRY? [OVERLAPPING] WITH TWO OFF STREET SO THAT'S 36 UNITS.

>> THOSE WOULD ALL HAVE THE TWO PARKING SPACES PER UNIT DEDICATED TO THEM IN OFF THE STREET, YES.

THAT'S IN THEIR DRIVEWAY, BASICALLY AND THEN IN ADDITION TO THAT, FOR GUESTS AND OVERFLOW PARKING, THERE IS THE PERPENDICULAR PARKING ALONG THE MAIN ROAD AND THEN THERE'S ALSO A PARKING AREA IN FRONT OF THE AMENITY CENTER AND TO ALLOW FOR ALL THAT OVERFLOW PARKING IN ADDITION TO TO TO THE REQUIREMENT OF THE UNITS THEMSELVES.

>> TOWNHOMES IS AN AREA THAT THIS COMMUNITY COULD DEFINITELY BENEFIT FROM HAVING MORE HEALTH, AND PARTICULARLY IF IT'S GOING TO BE A NICE PRODUCT.

I COMPLETELY HEAR YOU ON THE ALLOWING DIFFERENT FOOTPRINTS BETWEEN THREE DIFFERENT FLOOR PLANS, IT GIVES A MIXTURE AND HITS DIFFERENT AUDIENCE.

I'M HEARING YOU THERE, I THINK WHAT WE ALL SHARE A CONCERN ON IS GETTING THROUGH SOME WE UNFORTUNATELY HAVE SOME ROADWAYS IN TOWN THAT DON'T HAVE SIDEWALKS.

WE HEAR OVER AND OVER ABOUT SAFETY ISSUES AND I LIVE ON THE MAIN THOROUGHFARE INTO MY NEIGHBORHOOD, AND THERE HAVE BEEN MULTIPLE CARS THAT WERE HIT BECAUSE PEOPLE ARE TEXTING AND DRIVING.

THEY BUMP INTO A PARKED CAR, AND ONE OF THEM WAS SIGNIFICANTLY BUMPED AND HAD TO GET TOWED AWAY.

I THINK IT'S JUST SAFETY FOR PEDESTRIANS, SAFETY FOR THOSE CARS THAT ARE PARKED ON THOSE ROADWAYS AND THEN ENABLING MOST IMPORTANT OUR EMERGENCY SERVICES TO BE ABLE TO GET IN AND OUT AND RESPOND TO ANY CALLS THAT MAY INEVITABLY COME FROM THESE RESIDENTS.

WE WANT TO MAKE SURE THAT EVERYONE'S SAFE AND ABLE TO GET TO THEM.

BUT I THINK THAT THIS IS FROM THE RESIDENTS WHO HAVE REACHED OUT TO ME, IT HAS BEEN ABOUT DENSITY AND THEIR CONCERN OF PACKING IN A LOT AND NOT HAVING THE INFRASTRUCTURE THERE TO SUPPORT THAT.

I THINK SOMEBODY ELSE RAISED HAVING SOME TRAFFIC CONTROLS ADDED AS PART OF CANDLER, AND I DON'T KNOW IF THAT'S SOMETHING THAT LIKE, THIS WILL A TIA BE DONE ON THIS? SOME OF THOSE ELEMENTS OF TRAFFIC MANAGEMENT CAN GET ADDRESSED THROUGH THE TIA MAYBE WE CAN HAVE A FOUR WAY STOP BECAUSE I COMPLETELY AGREE WITH THAT.

THE TRAFFIC ON CANDLER, THE SPEEDING, AND THERE ISN'T ANYTHING TO HELP WITH A POTENTIALLY 100 MORE UNITS, EVEN PRETENDING THAT TWO DRIVERS PER UNIT, THAT'S A LOT MORE TRAFFIC THAT WE'RE GOING TO HAVE TO MANAGE AND KEEP EVERYONE SAFE IN AND OUT OF.

BUT I DO APPRECIATE THAT YOU'RE LOOKING AT A VARIETY OF OPTIONS, I JUST THINK WE HAVE TO REALLY CONSIDER WHERE PEOPLE ARE GOING TO PARK AND BEING ABLE TO GET IN AND OUT OF THERE SAFELY.

>> SURE AND AS YOU KNOW IT'S SINCE THIS IS ONE COMMON SITE, LIKE WE DISCUSSED EARLIER THE ROADS WILL REMAIN PRIVATE.

EVEN THOUGH THIS IS DIFFERENT BUILDINGS, IT LOOKS MORE LIKE TOWNHOUSES, THAT WILL REALLY FUNCTION MORE AS A MULTIFAMILY PROPERTY.

THE REQUIREMENT WILL BE THAT ALL CARS ARE PARKED IN THE DEDICATED SPACES, EITHER THE ONES THAT ARE DEDICATED TO THEIR UNIT OR THE PERPENDICULAR.

THAT WILL BE CONTROLLED AS PART OF THE OVERALL MANAGEMENT OF THE PROPERTY.

[00:35:08]

>> MR. WIKMAN, YOU WOULD YOU BE COMFORTABLE WITH PLACING NO PARKING SIGNS ALONG SOME OF THE BUSIER ALLEYWAYS, IF THAT MADE THE COUNCIL MORE COMFORTABLE.

I KNOW YOU HAVE SOME INSTANCES WHERE YOU HAVE DEDICATED SURFACE PARKING FOR SOME OF THE UNITS, BUT FOR THOSE THAT HAVE DRIVEWAY OPENINGS, IS THAT SOMETHING THAT'S A POSSIBILITY FOR YOU?

>> OF COURSE, THE PLAN IS FOR THERE TO BE NO PARKING ON ANY OF THE TRAFFIC FLOW.

>> AREAS. THERE'S DEDICATED PARKING FOR THOSE, AND IT WILL BE HELD TO THAT, AND IT'S IN THE BEST INTEREST OF THE PROPERTY TO FUNCTION IN THAT WAY THAT THERE'S NOT ANY DISRUPTION IN TRAFFIC FOR THE QUALITY OF THE COMMUNITY OVERALL.

>> TONY, HAVE YOU BEEN ABLE TO IDENTIFY WHETHER THE ORIGINAL PD HAS.

>> NO. I HAVE THE ORIGINAL ORDINANCE THAT DOESN'T HAVE THAT DETAIL IN IT.

THIS SITE WAS PRETTY MUCH AN OPEN CONCEPT UNTIL IT CAME IN 2018.

YOU CAN CORRECT ME IF I'M WRONG, WHICH IS I THINK ONE OF THE TRIGGERS FOR THE SITE PLAN.

IT WAS ESSENTIALLY A CATCH ALL REGULATIONS AND THEN A VERY DISCRETE SITE PLAN TO GIVE THE COUNCIL SOME UNDERSTANDING.

BUT THE CONCEPT BEFORE YOU IS THE ACTUAL PLANT DEVELOPMENT CONCEPT FOR THIS ZONING CASE.

IF THE STICKING POINT IS 24 FOOT WIDE ALLEYS, THAT'S SIGNIFICANT, AND CERTAINLY YOU WOULD HAVE TO TALK TO MR. WIKMAN ABOUT THAT WORKING IN SOME CAPACITY OTHER THAN A 24 FOOT WIDE ALLEY, BUT I THINK IT WOULD MATERIALLY AFFECT SOME OF THE OTHER THINGS THAT WE'RE SEEING WITH THE PROPOSED DEVELOPMENT.

> IS THERE ANY WAY YOU MIGHT CONSIDER THE ADDITIONAL ALLEYS THAT DON'T HAVE THE PARALLEL PARKING CUTOUTS TO INCLUDE THOSE? IT'S WHERE YOU HAVE THE 24 FOOT DRIVE AND THEN YOUR MAIN ENTRY. IS THAT AN OPTION?

>> THE ONES THAT DON'T HAVE THE PARALLEL PARKING ALREADY IN FRONT OF THEM?

>> YOUR MAIN ENTRY, HOW YOU HAVE THOSE THREE OR WHATEVER, PARALLEL PARKING SPACES THAT ARE NOT INCLUDED IN YOUR 24 FOOT DRIVE.

DOES THAT MAKE SENSE? COULD YOU REPLICATE WHAT YOU HAVE IN THE CENTER ON THE OTHER ALLEYS?

>> WITH THOSE OTHER AREAS BEING ALLEYS, OBVIOUSLY, THOSE ARE INTENDED TO BE ACCESS TO THE GARAGES WHERE THERE'S THOSE.

ALL THE ONES THAT HAVE ALLEYS HAVE ALLEYS BECAUSE THERE'S GARAGES.

OBVIOUSLY, THE ONLY INTENDED TRAFFIC FLOW IN THOSE ALLEYS IS JUST TO GET TO THE GARAGES AND THE MAIN TRAFFIC FLOW WOULD BE THROUGH THE AREAS THAT ARE LABELED ROADS.

>> I DON'T KNOW. THEY ALL SAY ALLEY.

>> I THINK THAT THE MAIN ONE OF THE MIDDLE SAYS ALLEY.

I THINK THAT WAS A MISLABEL THERE ABOUT THAT.

>> WELL, ALL OF THEM SAY ALLEY.

WHAT ABOUT THE ONE THAT'S IN FRONT OF THE GREENS AND YELLOWS?

>> YES. THAT WOULD BE MARKED AS A ROADWAY.

>> WOULD BE ONE THAT WE CONSIDER HAVING THE CUTOUTS FOR THE PARALLEL LIKE YOUR MAIN ENTRY?

>> IT WOULD BE POSSIBLE TO DO THAT ON MAYBE THE RIGHT HAND SIDE OF THAT, BUT ON THE LEFT HAND SIDE OF THAT, ALL THE FRONTAGE OF THOSE UNITS ARE ALREADY TAKEN UP BY THE DRIVEWAY.

>> EVEN IF IT WERE ON THE RIGHT HAND SIDE BUT STILL.

>> THERE MIGHT BE A CHANCE TO ADD A FEW TO THAT SIDE.

>> IF WE DID TWO AND TWO OR SOMETHING LIKE THAT?

>> WE WOULD HAVE TO WORK THROUGH THAT WITH STUFF DURING THE ENGINEERING PROCESS, WHICH IS STILL TO BE COMPLETED.

>> THAT WOULD BE ON THE SITE PLAN?

>> I THINK BEFORE I'M GOING TO BE ENTIRELY COMFORTABLE WITH THIS.

WE'RE GOING TO HAVE TO HAVE A LOOK AT THE SITE PLAN.

I'M STILL SEEING QUESTIONS THAT WE MAY NOT BE ABLE TO GET ANSWERED TONIGHT ONE OF THEM BEING THE DESCRIPTION OF THE C STYLE.

THE STYLE C IS BEING A REAR ENTRY UNIT.

LET'S CALL THE FIRST ROW OF THOSE THERE, THE SOUTHERNMOST ROW.

I'M GATHERING THAT THOSE BEING A REAR ENTRY UNIT ARE ACTUALLY FACING CANDLER DRIVE, IS THAT CORRECT?

>> YES. THE FRONT FACADE WOULD FACE CANDLER DRIVE, BUT THEN THE ACCESS WOULD BE FROM THAT ALLEY.

>> RIGHT. THAT WON'T HAVE A FRONT ENTRY.

BASICALLY, IT'S A REAR ENTRY UNIT BUT THEN THE ONES THAT FACE ON THE MAIN STREET, THE OTHER TWO ROWS, THE FRONT OF THAT BUILDING WILL ACTUALLY BE THE SIDE FACING, WHAT YOU'RE CALLING THE MAIN STREET, THE ONE WITH A SIDE PARKING ON IT?

[00:40:01]

>> I'D REALLY LIKE TO KNOW WHAT THAT'S GOING TO LOOK LIKE BECAUSE IT APPEARS TO PUT SOMETHING WITH THE ONLY ENTRY BEING ON THE ALLEY AND CALLING IT THE REAR ENTRY.

BUT THE OTHER SIDE OF THE BUILDING FACES A STREET THAT HAS NO ACCESS.

I FIND IT HARD TO CALL THAT THE FRONT.

I DON'T SEE HOW YOU'RE GOING TO DO THAT.

I THINK I'D LIKE TO SEE THAT DRAWN OUT AND JUST SEE WHAT THAT LOOKS LIKE BECAUSE THAT'S WHAT EVERYBODY'S GOING TO SEE WHEN THEY DRIVE BY ON CANDLER DRIVE.

IT'S GOING TO BE THE MOST VISIBLE UNITS IN THE ENTIRE PLACE.

>> YES, SIR. MAY I ADDRESS THAT?

>> PLEASE.

>> OBVIOUSLY, THIS IS A BIT OF A UNIQUE PROJECT SINCE IT IS REALLY A MULTIFAMILY ZONED SITE, BUT WE'RE PROPOSING A PRODUCT THAT IS MORE OF A TOWNHOUSE TYPE PRODUCT, SO IT IS A LITTLE BIT UNIQUE.

WITH THAT BEING SAID, THE INTENT OF THE BUILDINGS THAT FACE CANDLER WAS TO HAVE THE ENTIRE FRONT FACADE OF THOSE TO BE THE DECORATIVE FACADE AND NOT HAVE THE GARAGE BE THE MAIN ELEMENT OF THAT THAT YOU SEE FROM THE ROAD.

THAT WAS BY DESIGN TO MAKE SURE THE ARCHITECTURAL FEATURES AND MAIN FACADE OF THE BUILDING WAS FACING THE MOST VISIBLE PART OF THE PROJECT, AND FOR THOSE ALLEYS TO SERVE AS MORE OF A HIDDEN PLACE FOR THE GARAGES, WHICH ARE THE LEAST ATTRACTIVE PART OF THE BUILDINGS TO FACE.

>> MR. MAYOR AND MR. MAYOR PRO TEM, COULD I ADVANCE THE PRESENTATION AND SHOW YOU SOME OF THE ELEVATIONS? I THINK THAT WOULD BE HELPFUL TO THE CONVERSATION SO YOU CAN ACTUALLY SEE WHERE THE FRONT DOOR WOULD SIT ON SOME OF THESE UNITS?

>> PLEASE.

>> I HOPE I HAVE IT ON THIS PRESENTATION. THERE WE GO.

MR. WIKMAN, WE'VE GOT THESE FOUR ELEVATIONS.

THIS IS THE LAST ONE, BUT THIS IS A FOUR DOOR PRODUCT, TWO STORY THAT WHAT WOULD BE VISIBLE FROM EITHER THE MAIN ROAD OR ONE OF THE ALLEYS. CORRECT?

>> ANOTHER FOUR DOOR UNIT.

BASICALLY, THESE ELEVATIONS, IF THEY COME EQUIPPED WITH A REAR ALLEY, REAR ENTRY JUST SINCE YOU'RE BASICALLY MEANING THAT'S JUST WHERE THE GARAGE ENTRY IS.

IS THAT CORRECT? EVERY UNIT WILL HAVE A FRONT DOOR FACING ONTO THE STREET?

>> ABSOLUTELY. THE INTENT OF THIS PLUS THE PREVIOUS SLIDE WAS FOR THIS.

THIS IS THE MOST VISUALLY ATTRACTIVE PART OF THE BUILDING.

THE DESIGN WAS FOR THAT TO BE FACING CANDLER AND HAVE THE GARAGES NOT BE THE MOST PRONOUNCED PART OF THE DESIGN.

>> WE'VE GOT TWO MORE ELEVATIONS.

THIS IS THE ONE STORY, I'M ASSUMING, OR I'M TRYING TO FIGURE OUT IF THOSE ARE ARCHITECTURAL ELEMENTS.

>> YES. THIS ONE AND THE FIRST SLIDE ARE THE UNITS WITHOUT GARAGES.

THOSE ARE THE ONES THAT WILL HAVE THE SURFACE PARKING IN THE FRONT.

YES. THOSE ARE THE ONES THAT ARE WITHOUT GARAGE.

>> LASTLY, COUNCIL, THIS IS ANOTHER PRODUCT WITH THE FOUR DOORS FACING OUT.

I GUESS WHAT I'M LOOKING AS THE DRIVEWAY ACCESS TO THE FRONT OF THOSE UNITS, THAT PAVING AREA, IS THAT WHAT THAT'S DEPICTED?

>> THAT'S CORRECT. THAT'S SIMILAR TO THE UNITS THAT WE'RE TALKING ABOUT THAT HAVE BASICALLY THE DRIVEWAY IN FRONT OF THE UNIT, AND THE PLAN IS TO LANDSCAPE THAT AND MAKE THAT A NICE VISUAL FEATURE AS WELL.

>> THAT'S WHY I'M THINKING I WANT TO SEE THE ACTUAL RENDITION BECAUSE THIS LOOK GOOD.

IT REALLY DOES, BUT YOU'VE GOT STAMPED AND PATTERN CONCRETE, WHICH IS AN ENHANCEMENT THAT'S EXPENSIVE.

THERE'S NOTHING IN YOUR DOCUMENTATION THAT SAYS YOU'RE GOING TO DO THAT.

YOU SHOWED ON THE PICTURE BUT I DIDN'T SEE ANYTHING THAT SAID THAT AND THE LANDSCAPING LOOKS REALLY NICE.

I WOULD HOPE IT WOULD LOOK THAT GOOD.

BUT WHEN YOU'RE SPECIFICALLY SAYING YOU'RE GOING TO PUT SO MANY SHRUBS, AND I KNOW HOW THAT TYPICALLY TURNS OUT.

YOU'VE GOT A GARDEN AREA WITH SOME PLANTS ABOUT THIS HIGH, AND THAT'S ALL. I LIKE YOUR PRODUCT.

IT REALLY LOOKS GOOD AS LONG AS IT LOOKS LIKE THE PICTURES THAT YOU'RE SHOWING US.

I WOULDN'T BE ASHAMED TO PUT THAT IN THE CITY.

I THINK IT LOOK GREAT, AS LONG AS IT TURNS OUT LOOKING LIKE WHAT WE'VE BEEN SHOWN.

>> I LIKE THE PRODUCT OF IT.

IT DOES LOOK GOOD, BUT MY CONCERN IS STILL THE STREET, THE SURFACE PARKING.

IF YOU PUT IN DRIVEWAYS LIKE WHAT'S SHOWN IN THIS PICTURE OR A GARAGE FOR PARKING, THAT WOULD BE TOTALLY DIFFERENT.

BUT THE PARKING ON THE STREET IS A BIG CONCERN.

[00:45:03]

>> SURE.

>> EACH HOUSE NEEDS TO HAVE IT OR EACH UNIT NEEDS TO HAVE ITS OWN PARKING.

YES, AND IT DOES. IN THE LANGUAGE OF THE PD, IT OBLIGATES US TO THAT, AND WE'VE PLANNED FOR ABOVE WHAT IS REQUIRED FOR THIS TYPE OF PROJECT FOR THE OVERALL PARKING.

THAT WILL BE PART OF THE REVIEW PROCESS IS TO MAKE SURE WE MEET ALL THOSE REQUIREMENTS.

>> ONE OTHER THING IS THE DUMPSTERS.

I KNOW THEY'RE ALLOWED HERE, BUT UNDER ORDINANCE 85.1115D, THE COUNCIL HAS THE AUTHORITY IN PD ZONING TO DISCUSS THE ADEQUACY OF ANY NUISANCE, WHICH INCLUDES OFFENSIVE ODORS AND NOISE.

THIS COUNCIL HAS MANY TIMES BEFORE DISCUSSED DUMPSTERS, ESPECIALLY WHEN THEY'RE AT THE EDGE OF A PROPERTY LINE, AND WE DON'T KNOW WHAT'S GOING TO BE DEVELOPED NEXT TO IT OR WHAT IS DEVELOPED NEXT TO IT ALREADY WITH THE NOISE FROM THE DUMPSTERS.

IS THERE GOING TO BE ANY WALL OR ANY NOISE DAMPENING AROUND THE DUMPSTERS TO PROTECT THE CITIZENS OUTSIDE THE BOUNDARIES?

>> YES. THERE WOULD BE A DUMPSTER ENCLOSURE, THAT'S MASONRY ON THREE SIDES AND THEN GATED ON THE FRONT.

>> IT'LL SOMEWHAT DAMPEN THE NOISE?

>> YOU CAN ALSO STIPULATE THE HOURS IF YOU'RE MISTAKEN.

YOU CAN ADDRESS THAT [INAUDIBLE]

>> ANYTHING ELSE?

>> I'VE GOT ONE.

>> I GOT ONE OTHER THING BEFORE WE CLOSE OUT HERE AND MAKE A MOTION OR TONY'S GOT SOMETHING ELSE TO SAY.

I WANT TO THANK MR. WIKMAN FOR COMING UP HERE AND TALKING TO US. THANK YOU VERY MUCH.

>> THANK YOU ALL FOR YOUR TIME.

>> JUST A COUPLE OF ITEMS AND THIS MAY BE MORE TO SHORE UP THE CONCEPTUAL SITE PLAN WITH THE ACTUAL ORDINANCE BECAUSE IT SAYS IF THERE'S A CONFLICT AND THE LANGUAGE IN THE ORDINANCE IS WHAT CONTROLS.

UNDER THE ARCHITECTURAL DIMENSIONAL AND DENSITY STANDARDS, WHICH IS ITEM C. C3 IS THE DENSITY MAXIMUM.

IT SAYS 12 DWELLING UNITS PER ACRE.

BUT THE CONCEPT PLAN SHOWS ABOUT 100 UNITS, WHICH IS ABOUT 11 DWELLING UNITS PER ACRE.

I WOULD LIKE TO LOWER THAT TO 11.

THEN NUMBER C4 IS UNITS PER BUILDING MAXIMUM NUMBER OF UNITS PER BUILDING IS SIX UNITS, BUT THE SITE PLAN SHOWS FOUR.

I'D LIKE TO LOWER THAT TO FOUR IF YOU'RE OKAY WITH THAT.

>> SURE.

>> ANYBODY ELSE? I'M GOING TO CLOSE THE PUBLIC HEARING AT 6:28, AND I'LL ENTERTAIN A MOTION ON THIS WITH STIPULATIONS. YOU OPEN YOUR MOUTH THERE?

>> HE'S GOT HIS LIST.

>> YOU GOT IT?

>> WE MAY MAKE MULTIPLE CONDITIONS TO THIS MOTION, SO I'M GOING TO START IT.

I WILL MOVE TO APPROVE THE PD CHANGE BUT WE WANT TO MAKE SURE THAT WE GET SUBSTANTIAL ADHERENCE TO THE SITE PLAN.

LET'S CALL IT A MAP.

IT'S NOT EXACTLY A FORMAL SITE PLAN, BUT WHAT WE'VE BEEN SHOWN HERE, I WANT TO SEE SUBSTANTIAL COHERENCE TO THAT ALONG WITH A STIPULATION THAT THE MAXIMUM NUMBER OF UNITS BE 100, THAT THERE BE ONLY REAR ENTRY GARAGES, NO FRONT GARAGES.

I'M GOING TO GO AHEAD AND ADD THAT DUMPSTER COLLECTION BE LIMITED TO THE HOURS OF 9:00 AM-5:00 PM SO THAT WE'RE NOT DISTURBING PEOPLE.

THAT I WOULD LIKE TO SEE THIS COME BACK FOR SITE PLAN APPROVAL ONCE MORE DETAIL IS AVAILABLE SO THAT WE CAN TAKE ANOTHER LOOK AND MAKE SURE THAT WE DO GET SUBSTANTIAL CONFORMANCE TO THE ELEVATIONS THAT WE'VE BEEN SHOWN AND TO THE LANDSCAPING AND OTHER ACCOUTERMENTS.

THAT'S A LONG MOTION. I HOPE WE WROTE.

BE A LIMIT OF FOUR UNITS PER BUILDING.

>> HIT YOUR BUTTON, DAN.

>> SORRY. THANK YOU. I HAVE TO ACTUALLY MAKE IT.

[00:50:03]

>> I GOT A MOTION BY DAN, A SECOND BY ADAM.

PLEASE VOTE.

PASSES OF FIVE TO TWO.

THAT BRINGS US TO SECTION 7, GENERAL.

[7.A.- 7.C.]

AT THIS TIME, I'M GOING TO CALL FORWARD ITEM 7A, 7B AND 7C TOGETHER BECAUSE THERE'LL BE ONE PRESENTATION.

HOWEVER, AT THE END OF THE PRESENTATION AND DISCUSSION, THE MOTIONS WILL HAVE TO BE TAKEN UP INDIVIDUALLY.

7A IS TO CONSIDER APPROVAL OF A MINUTE ORDER FOR THE PURCHASE OF A REPLACEMENT FIRE DEPARTMENT BRUSH TRUCK CHASSIS WITH LAKE COUNTRY CHEVROLET THROUGH THE INTER LOCAL PURCHASE SYSTEMS. THAT'S CONTRACT NUMBER RFP 210907 IN THE AMOUNT OF 76,168.

7B IS TO CONSIDER APPROVAL OF A MINUTE ORDER FOR THE PURCHASE OF NINE CITY OF BURLESON VEHICLES WITH RELIABLE CHEVROLET TWO LLC THROUGH THE INTER LOCAL PURCHASING SYSTEM, CONTRACT RF P230204 IN THE AMOUNT OF $454,921.

THEN 7C, CONSIDER APPROVAL OF A MINUTE ORDER FOR THE PURCHASE OF 19 CITY OF BURLESON VEHICLES WITH CALDWELL COUNTRY CHEVROLET THROUGH BY BOARD COOPERATIVE PURCHASING CONTRACT NUMBER 724-23 IN THE AMOUNT OF $1,454,344.

>> ALL OF THESE WILL BE PRESENTED THIS EVENING BY STAFF CONTACT CLINTON SUMERALL, DEPUTY DIRECTOR OF PUBLIC WORKS AND ENGINEERING.

>> CLINTON.

>> GOOD EVENING, MAYOR, MAYOR PRO TEM, COUNSEL.

THAT GOES.

TONIGHT, I'M BRINGING BEFORE YOU A PROPOSAL TO WRAP UP OUR EQUIPMENT SERVICE FUND REPLACEMENT VEHICLE PURCHASING.

WE'VE BROUGHT FORWARD SOME EMERGENCY EQUIPMENT, AND THEN NOW THIS LAST PRESENTATION IS FOR THE VEHICLES.

A LITTLE BIT OF BACKGROUND HERE ON THE EQUIPMENT SERVICES DIVISION WITHIN PUBLIC WORKS AND ENGINEERING.

WE'RE RESPONSIBLE FOR FACILITATING PURCHASING AND THEN THE REPAIR AND MAINTENANCE AND UPKEEP OF ALL THE CITY FLEET ASSETS DURING THEIR LIFE WITH THE CITY AND TRYING TO EXTEND THAT LIFE FOR AS LONG AS POSSIBLE.

DURING THE BUDGET PROCESS, EACH CHAIR EQUIPMENT SERVICES WORKS WITH EACH OF THE INDIVIDUAL DEPARTMENTS TO FORM AN ANALYSIS OF THEIR NEEDS AS WELL AS THE REST OF FEET.

AS PART OF THAT PROCESS, WE'VE DEVELOPED A SCORING SYSTEM THAT INCLUDES SOME OF THE ASPECTS LISTED UP THERE AS FAR AS AGE RELIABILITY, USAGE TYPE OF SERVICE AND CONDITION, AS WELL AS THE MAINTENANCE COSTS THAT WE'RE INCURRING WITH EACH OF THESE PIECES OF EQUIPMENT.

AFTER WE REVIEW THE OPERATIONAL NEEDS FROM THE INDIVIDUAL DEPARTMENTS, WE WORK TOGETHER TO IDENTIFY WHAT PRODUCTS THEY COULD BRING ONLINE TO MEET THEIR NEEDS AND THEN ALSO GET THE COMPETITIVE PRICING TO FULFILL THOSE NEEDS.

AS PART OF FISCAL YEAR 24, THE BUDGET WAS APPROVED.

THE DECISION WAS MADE TO FACILITATE THESE PURCHASES AND PHASES, JUST RECOGNIZING THAT A NUMBER OF THESE VEHICLES THERE WAS LONG LEAD TIMES ON SOME OF THEM.

THEN THERE WAS SOME ADDITIONAL SPECIFICATION THAT WAS NEEDED ON SOME OF THE PIECES OF EQUIPMENT THAT WERE IDENTIFIED EARLY IN 2023.

THOSE PHASES, LIKE I SAID BEFORE, WE BROUGHT BEFORE YOU EQUIPMENT, SUCH AS LOADERS, UTILITY CARTS, AND WHATNOT FOR THE GOLF COURSE PARKS, PUBLIC WORKS.

THEN THE SECOND PHASE THE LAST PHASE WE JUST BROUGHT FORWARD IN APRIL, I BELIEVE, AND THAT WAS FOR THE FIRE DEPARTMENT MULE, THAT WAS FOR THE UTILITY RESPONSE VEHICLE, AND THEN THIS FINAL PHASE WILL BE THE VEHICLE PORTION.

A LITTLE BIT OF BACKGROUND ON EQUIPMENT REPLACEMENT FUND.

BURLESON USES A DEDICATED SINKING FUND TO FUND THE REPLACEMENT OF THE VEHICLE AND EQUIPMENT THAT CONTRIBUTE TO THAT FUND.

THE ANNUAL OPERATING BUDGETS FOR THE RESPECTIVE OPERATING DEPARTMENTS INCLUDES PAYMENTS TO THE ERF IN THE FORM OF THOSE CONTRIBUTIONS.

THE ERF IS MANAGED BY THE FINANCE DEPARTMENT IN COORDINATION WITH EQUIPMENT SERVICES.

THERE'S AN EXAMPLE THERE JUST FOR REFERENCE.

ON AN $85,000 PIECE OF EQUIPMENT THAT HAS A PROJECTED TEN YEAR USE, WE ANTICIPATE THAT COST TO REPLACE THAT PIECE OF EQUIPMENT IN 11 YEARS TO BE ABOUT $100,000.

THE OPERATING DEPARTMENT CONTRIBUTES $10,000 OVER THAT NEXT 10 YEARS, AND THEN WE PULL THAT PIECE OF EQUIPMENT IN AT YEAR 11. IT'S REPLACED.

THE PROPOSED PURCHASES WE'RE BRINGING BEFORE YOU GUYS TODAY, WERE IDENTIFIED AND REVIEWED BACK IN 23.

THERE WERE SEVERAL FACTORS, LIKE I MENTIONED BEFORE,

[00:55:03]

AS FAR AS NEEDING TO PHASING THOSE THROUGHOUT THE YEAR.

SOME OF THAT COMES DOWN TO THE AVAILABILITY OF SOME OF THE EQUIPMENT, SOME OF THE EQUIPMENT, WE HAVE TO PRE ORDER.

SOME OF THE EQUIPMENT, IT HAS LONG LEAD TIMES, AND THEN OTHER VENDORS WERE TRYING TO UTILIZE COOPERATIVE PURCHASING CONTRACTS TO GET THE BEST BANG FOR THE BUCK OUT OF THAT, AND SO IT'S JUST A TIMING EFFORT.

THEN FINALLY, THE ABILITY OF A VENDOR TO PROVIDE A FINAL PRICE CODE.

A NUMBER OF VEHICLES WE ARE BRINGING FORWARD TONIGHT, THROUGH THE VETTING PROCESS, WE IDENTIFIED WORKING WITH ONE OF OUR VENDORS THAT THEY HAD A SURPLUS OF VEHICLES, SPECIFICALLY FOR PURSUIT RATED TAHOE'S FOR THE POLICE DEPARTMENT.

BECAUSE THEY HAD SO MANY OF THEM ON HAND, THEY WERE OFFERING A $10,000 DISCOUNT ON EACH UNIT WE PURCHASED.

WE HAD IDENTIFIED FOR FISCAL YEAR 25, THEY WERE GOING TO BE PROPOSING TO PURCHASE 11 UNITS, SO IN AN OPPORTUNITY TO LEVERAGE SOME OF THOSE SAVINGS, WE'RE REQUESTING TO MOVE THESE PURCHASES FOUR TO 24, AND IN DOING SO, WE'LL SAVE ABOUT $110,000.

THE PURCHASE OF THESE VEHICLES THIS YEAR AS OPPOSED TO NEXT YEAR, ARE GOING TO COME OUT OF THE ARPA FUNDS, SO IT DOESN'T HAVE AN ADVERSE AFFECT ON THE ERF.

UP THERE, WE HAVE ALL THE 29 VEHICLES LISTED OUT BY THE DIFFERENT CATEGORIES, AND WE'LL GET INTO A LITTLE BIT MORE DETAIL IN THOSE IN A SECOND, BUT JUST WANTED TO ROUND OUT BECAUSE WE HAD BROUGHT THESE FORWARD IN SEPARATE PHASES JUST TO IDENTIFY THAT THIS WAS THE THIRD PHASE OF THIS.

AS PART OF PRICING, WE WANTED TO ENSURE THAT WE HAVE FAIR AND COMPETITIVE PRICING IN ALL OF THE PROPOSED COOPERATE PURCHASING CONTRACTS.

WE REACHED OUT TO MULTIPLE DEALERSHIPS AND VENDORS IN THE DFW AREA FOR EACH OF THE IDENTIFIED VEHICLES.

THEN WE UTILIZED COOPERATE PURCHASING TO FACILITATE THAT.

JUST A LITTLE BACKGROUND ON COOPERATIVE PURCHASING CONTRACTS.

IT ENHANCES THE PROCUREMENT EFFICIENCY FOR US AS WELL AS OTHER LOCAL GOVERNMENTS BY LEVERAGING A LARGER POOL, AND THEN ENABLING US ACCESS TO RESOURCES AND GOODS SERVICES THAT WE WOULD NOT NECESSARILY BE THE MOST COMPETITIVE ON JUST BECAUSE WE DON'T PURCHASE THAT MANY OF THEM.

AS YOU CAN SEE HERE, THESE ARE OUR LOW BID AND ALTERNATIVE ONE AND ALTERNATIVE TWO AND THREE.

IN THE END, THERE WAS OVER $130,000 SAVINGS BETWEEN THE LOW BID AND THE SECONDARY BID AND OVER, I THINK IT WAS 180,000 ON THE SECOND BID, SO THERE WAS A SUBSTANTIAL COST SAVINGS THERE BY LEVERAGING OR GOING WITH THE LOW BID.

A LITTLE BIT MORE INFORMATION ON EACH OF THE SPECIFIC VEHICLES, LIKE I MENTIONED, WE HAD ORIGINALLY SLATED THE ONE PATROL TAHOE, BUT ROLLING THE 11 BACK FROM 25 TO NOW, ONE OF THE FIRE TAHOE'S THAT WAS DUE FOR REPLACEMENT, THE SEWER VIDEO VAN, ONE COMPACT TRUCK, FOUR, ONE TONS.

AS YOU MAY NOTE HERE ON THE BRUSH TRUCK, CHASSIS, THERE IS A COST SAVINGS MEASURE.

WE'RE GOING TO BE MOVING THE OLD EQUIPMENT FROM THE OLD BRUSH TRUCK OVER TO THE NEW TRUCK AND RETROFITTING IT, AND WE'VE USED SOME OF THOSE COST SAVINGS TO SUPPLEMENT FUNDING OF THE MULE.

WHILE THIS VEHICLE DOES COST LESS THAN THE BUDGET AMOUNT, WE DO HAVE SOME COSTS ASSOCIATED WITH SWITCHING THE BODY OVER AND SOME UPFITTING THERE, AS WELL AS WITH THE HALF TONS AND THE ONE TONS, WE DO OUR OWN INTERNAL UPFITTING, WHICH I'LL GET INTO IT A LITTLE BIT MORE IN A SECOND.

JUST GOING OVER OUR TIMELINE HERE.

APRIL BACK ON APRIL 1, COUNCIL APPROVED CONTRACTS TO REPLACE EQUIPMENT FOR PARKS, GOLF, AND PUBLIC WORKS.

MAY 6, THE PURCHASE OF THE UTILITY RESPONSE VEHICLE FOR FIRE DEPARTMENT WAS APPROVED, AND THEN BRING US TO THIS CURRENT STATE.

IF APPROVED, THIS PHASE WILL CONCLUDE FISCAL YEAR 24 ERF PURCHASING.

THE POLICE AND FIRE TAHOE'S WILL BE UPFITTED AS PART OF THE PURCHASE, AND SO THEY'LL ARRIVE, MORE OR LESS PLUG IN PLAY.

WE'LL STILL HAVE TO DO SOME MINOR UPFITTING WHEN THEY ARRIVE.

THEN ON THE REMAINING VEHICLES, BESIDES THE BRUSH TRUCK, OUR INTERNAL FLEET STAFF WILL DO THE UPFITTING THERE.

ONCE THE BRUSH TRUCK, CHASSIS, ARRIVES, IT'LL BE SENT OUT TO AN UPFITTER TO HELP FACILITATE THAT TRANSFER OF THAT EQUIPMENT AND THEN DO LIGHTS AND WHATNOT ON THAT PIECE OF EQUIPMENT.

THEN FINALLY, THE NEW VEHICLES ARE DELIVERED TO THE INDIVIDUAL DEPARTMENTS.

WITH THAT, STAFF RECOMMENDS MOVING FORWARD WITH THE THREE DIFFERENT MINUTE ORDERS WITH THE THREE DIFFERENT VENDORS FOR THE TOTAL OF 29 VEHICLES.

>> IS THERE ANY QUESTIONS ON 7A?

>> CLINTON, ARE THERE ANY POLICE VEHICLES IN

[01:00:02]

26 THAT DO YOU KNOW OFF THE TOP OF YOUR HEAD?

>> I DON'T KNOW. I CAN GET YOU THAT ANSWER.

I KNOW THAT THE WAY IT WAS STAGGERED BEFORE IT WAS 11 AND TWO.

LAST YEAR, WE DID THE 11, AND THEN IT WAS GOING TO BE THE ONE OR TWO THIS YEAR, AND THEN 11 NEXT YEAR. I CAN GET THAT ANSWER.

>> I WAS JUST THINKING SINCE WE'RE GOING TO MOVE 25 TO 24, WE JUST MOVE EVERYTHING UP A YEAR.

>> I CAN TAKE AND SEE WHAT THAT NUMBER IS.

>> THE BRUSH TRUCK REMOVING AND INSTALLING NEW CHASSIS WHEN RECEIVED OR THE EQUIPMENT WILL BE INSTALLED ON THE NEW CHASSIS.

ARE WE DOING THAT IN HOUSE?

>> WE HAVE A VENDOR THAT'S GOING TO DO THE SWAP OVER ON THAT BECAUSE THEY'RE ALSO GOING TO FACILITATE SOME OF THE UPFITTING AS WELL.

>> CONTINUES.

>> IS THERE A MOTION ON 7A?

>> MAKE MOTION TO APPROVE.

>> I GOT A MOTION BY ALEXA, SECOND BY VICTORIA, PLEASE VOTE.

PASSAGE UNANIMOUS.

IS THERE ANY QUESTIONS ON 7B? IS THERE A MOTION?

>> MOVE TO APPROVE.

>> MOTION BY ADAM AND SECOND BY ALEXA, PLEASE VOTE. PASSAGE UNANIMOUS.

IS THERE ANY QUESTIONS ON 7C? IS THERE A MOTION? I HAVE A MOTION BY VICTORIA AND A SECOND BY ALEXA, PLEASE VOTE.

PASSAGE UNANIMOUS. THANK YOU.

CONSIDER APPROVAL OF AN AWARD OF BID ITB 2024-011 TO RELIABLE PAVING INCORPORATED FOR THE NEIGHBORHOOD STREETS RECONSTRUCTION, WITH WATER AND SEWER RECONSTRUCTION PROJECT IN THE AMOUNT OF 3.2 MILLION WITH THE PROJECT CONTINGENCY OF 160,907 FOR A TOTAL AMOUNT OF 3.3 MILLION LITTLE OVER 3.3 MILLION.

THAT BRINGS US TO 7D.

[7.D.Consider approval of award of bid ITB 2024-011 to Reliable Paving Inc. for the Neighborhood Streets Reconstruction with Water and Sewer Reconstruction project in the amount of $3,218,145 with a project contingency of $160,907 for a total amount of $3,379,052. (Staff Contact: Errick Thompson, Director of Public Works & Engineering)]

STAFF PRESENTER THIS EVENING IS ERIC THOMPSON, DIRECTOR OF PUBLIC WORKS AND ENGINEERING, MR. THOMPSON.

>> THANK YOU, MS. CAMPOS, AND GOOD EVENING, MAYOR AND COUNCIL.

SLIDE 2 HERE AND THE PRESENTATION IS REALLY BACKGROUND.

I WANTED TO GO BACK AND REFRESH FOR SOME, AND IT MIGHT BE NEW TO SOME, BUT WHEN THE YEAR 2022 GO BOND PROGRAM WAS DEVELOPED, 32 DIFFERENT STREET SEGMENTS WERE SELECTED TO BE PART OF OF WHAT WAS CALLED THE NEIGHBORHOOD STREET REBUILD PROGRAM.

THESE WERE SELECTED PRIMARILY BASED ON THEIR CONDITION AT THE TIME, BUT THEN ALSO ROUTED THROUGH YOUR BOND COMMITTEE AND ULTIMATELY TO CITY COUNCIL FOR FINAL SELECTION.

IN FALL OF 21, THOSE 32 STREETS THAT ARE SHOWN HERE IN THE LIST AT THE BOTTOM, BUT THEN ALSO SHOWN IN THE MAP TO THE RIGHT, WERE ALL ESTIMATED BASED ON HAVING A BASIC MILL OF THE ASPHALT SURFACE.

ALTHOUGH WE'VE COME TO FIND OUT THAT FOUR OF THOSE STREETS AREN'T ASPHALT, THEY'RE CONCRETE, THE ONE SHOE IN RED AT THE BOTTOM IN THE LIST.

BUT MILLING ASPHALT SURFACE OF TWO INCHES FOLLOWED BY CEMENT STABILIZATION AND THEN PAVING WITH TWO INCHES OF NEW ASPHALT.

COST ESTIMATES FOR THOSE 32 SEGMENTS TOTAL ROUGHLY 3.2 MILLION, AND THAT'S THE FUNDING THAT WAS INCLUDED IN THE GO BOND PROGRAM THAT THE VOTERS APPROVED IN MAY OF 2022.

ON SLIDE 3 HERE, THIS COLORFUL TABLE IS INTENDED TO SHOW HOW THE NEIGHBORHOOD STREET REBUILD PROGRAM WAS INTENDED TO BE IMPLEMENTED OVER ABOUT A FIVE YEAR PERIOD.

IT BASICALLY INCLUDED $100,000 OF DESIGN FUNDING IN ONE YEAR, FOLLOWED BY AROUND 650,000 OF CONSTRUCTION FUNDING THE FOLLOWING YEAR.

THE DEPARTMENT ANTICIPATES HAVING A SEPARATE CONSTRUCTION CONTRACT EACH YEAR FOR THE NEXT FEW YEARS.

THE SCOPE OF THESE PROJECTS HAVE BEEN MODIFIED TO PROVIDE A FULL DEPTH PAVEMENT RECONSTRUCTION FOR THOSE STREETS THAT HAVE SIGNIFICANT DETERIORATION.

[01:05:03]

WE WERE PRETTY SURE THAT THE BASIC MILL AND A LITTLE BIT OF STABILIZATION OVERLAY WASN'T GOING TO MAKE FOR A 20 YEAR SERVICE LIFE STREET ON SOME OF THESE STREETS, SO THE SCOPE OF THE PROJECT HAS BEEN MODIFIED TO INCLUDE THE FULL DEPTH RECONSTRUCTION.

AS I'VE MENTIONED BEFORE, WE HAVE SOME STREETS WHERE THERE ARE WATER AND SEWER LINES THAT ARE DUE TO BE REPLACED BECAUSE OF THEIR AGE OR CONDITION OR OTHER FACTORS, SO WE'RE TAKING THE STEP TO BE MORE STRATEGIC ABOUT TRYING TO LEVERAGE ALL THOSE FUNDS WHERE POSSIBLE TO HAVE SINGLE CONTRACTS THAT IMPACT A GEOGRAPHIC AREA, BUT IT TAKES CARE OF THE STREET AS WELL AS THE UTILITIES ALL IN ONE CONTRACT SO THAT WE'RE NOT DISRUPTING THE NEIGHBORHOOD STREET MORE THAN WANTS TO GET ALL THIS DONE.

THEN WE ALSO WANT TO MAKE SURE THAT WE DON'T RECONSTRUCT THE STREET AND THEN HAVE TO COME BACK AND REDO THE UTILITIES.

SLIDE 4 HERE, THE TOP OF THE SLIDE BASICALLY GIVES YOU ALL THE STREET SEGMENTS THAT ARE EITHER ALREADY COMPLETED UNDER CURRENT CONTRACT OR SUBJECT OF THE CONTRACT BEFORE YOU TONIGHT, THE TWO BOXES AT THE BOTTOM ARE FUTURE STREET SEGMENTS, SO WE STILL HAVE A LOT OF WORK TO DO.

YOU MAY RECALL AT YOUR SPECIAL MEETING, MAY 28, ONE OF THE ITEMS THAT WE TALKED ABOUT WAS SOME ADDITIONAL FUNDING TO ENSURE THAT WE COULD GET ALL OF THESE STREETS COMPLETED, AGAIN, GIVEN THE CHANGE IN THE SCOPE OF WHAT THE PROJECTS ACTUALLY NEED.

>> THE CURRENT PROJECT, OVERALL, IT INCLUDES OVER 20,000 SQUARE YARDS OF PAVING WITH STABILIZATION, OVER 3,000 FEET OF EIGHT INCH WATER LINES, ALMOST 4,000 FEET OF EIGHT INCH SEWER LINES.

CONTRACT TIME IS ABOUT 280 DAYS, AND IT COVERS OR INCLUDES THE STREETS LISTED HERE.

SOME OF THOSE ARE GO BOND FUNDED, BUT AGAIN, WE'RE TRYING TO LEVERAGE ALL AVAILABLE FUNDING WHERE APPROPRIATE TO MAKE THAT FUNDING STRETCH AS FAR AS POSSIBLE.

IF THERE WAS A NON-GO BOND STREET WITHIN CLOSE PROXIMITY, WE TIED IT INTO THIS CONTRACT SO WE'D HAVE LESS DISRUPTION TO THE NEIGHBORHOOD BASICALLY.

AS FAR AS IMPLEMENTATION, THIS PROJECT IS SIMILAR TO A WATER SEWER REHAB CONTRACT THAT YOU APPROVED LAST MONTH AND THAT IT INCLUDES WORK AROUND ONE OF OUR PUBLIC SCHOOLS.

IN THIS CASE, IT'S THE STEAM ACADEMY.

JUST LIKE THE CONTRACT LAST MONTH, THE CONTRACTOR HERE IS OBLIGATED TO COMPLETE WORK AROUND THE SCHOOL BEFORE MID AUGUST.

THE CONTRACTOR IS ALSO GOING TO BE INVOLVED WITH DISTRIBUTING DOOR HANGERS TO IMPACTED HOMES PRIOR TO THE WORK STARTING.

WE'LL ALSO ENSURE THAT THE TEMPORARY SERVICE LINES ARE IN PLACE BEFORE WATER OR SEWER UTILITIES BEFORE THAT WORK BEGINS.

BACK IN APRIL, WE ADVERTISED THIS PROJECT FOR BIDS.

IN MAY, WE RECEIVED SIX BIDS.

THEY BASICALLY RANGED FROM 3.2 MILLION TO ALMOST 4.7 MILLION.

FUNDING FOR THE PROJECT IS AS SHOWN AT THE BOTTOM OF THIS SLIDE.

CONTINGENCY FUNDING IS AVAILABLE AS WELL.

YOU'LL SEE THAT WE HAVE A MIX OF FUNDING SOURCES, WATER SEWER BONDS IS THE LION SHARE, BUT THEN ALSO THE GO AND OTHER STREET BOND FUNDS.

AN OVERVIEW OF THE TIMELINE.

ASSUMING THAT YOU APPROVE THE CONTRACT TONIGHT, WE ISSUED NOTICE TO PROCEED LATER THIS MONTH TO GET SOUTHWEST HILLSIDE DRIVE FINISHED BEFORE SCHOOL, AND THEN THE ENTIRE PROJECT SHOULD WRAP UP MARCH OF '25.

>> ANY QUESTIONS?

>> MR. THOMPSON.

>> YES MA'AM.

>> DO YOU REMEMBER HOW MUCH OUR TOTAL NEIGHBORHOOD STREET PIECE OF THE GO BOND PACKAGE?

>> IT'S JUST UNDER 3.2 MILLION, THREE MILLION ONE HUNDRED AND SEVENTY THOUSAND.

>> IT DIDN'T SEEM LIKE WE HAD A LOT OF PROJECTS LISTED UNDER THE COMPLETED SEGMENTS.

HOW DO WE HAVE SO MANY MORE FOR THE FUTURE? IS THERE GOING TO BE ENOUGH FUNDING FOR ALL OF THEM?

>> THAT WAS WHY WE TALKED TO YOU MAY 28TH ABOUT ADDITIONAL FUNDING BEING NEEDED.

SOME OF THE PROJECT ESTIMATES WE FOUND WEREN'T ESCALATED INTO THE FUTURE.

I THINK AT ONE POINT THERE MAY HAVE BEEN THOUGHTS ABOUT COMPLETING

[01:10:02]

THIS NEIGHBORHOOD STREET REBUILD PROGRAM IN A COMPRESSED TIME FRAME IN THE FIRST COUPLE OF YEARS OF THE BOND PROGRAM.

THAT WAS BEFORE MY TIME, BUT THAT DIDN'T HAPPEN.

>> SURE.

>> WE'RE NOW IMPLEMENTING THOSE STREETS.

THEN WE'RE ALSO TRYING TO, IN PART, ADDRESS THAT BY THIS NEW APPROACH TO HOW WE'RE LEVERAGING DIFFERENT FUNDING SOURCES.

WITH WATER SEWER OVERLAP, IF YOU WILL, PLUS THE EXISTING GO BOND FUNDING PLUS THE ADDITIONAL 3.2 MILLION, I WANT TO SAY, WE DISCUSSED WITH YOU ON MAY 28TH, WE FEEL FAIRLY CONFIDENT THAT WE'LL GET THE REMAINING 20 STREETS FINISHED.

>> THANK YOU.

>> I'VE LONG BEEN AN ADVOCATE OF OTHER METHODS OF PROJECT PROCUREMENT, BEST VALUE PROPOSALS AND THOSE KINDS OF THINGS, BUT IT WOULD BE VERY RARE RIGHT NOW FOR A RESIDENTIAL STREET REBUILD PROJECT TO BE BID THAT WAY.

THEY'RE GENERALLY JUST STRAIGHT UP.

>> UNIT PRICE BIDS, BUT IT'S NOT RARE FOR CITIES TO PRE-QUALIFY CONTRACTORS IN CERTAIN TRADES AND REQUIRE THAT THE WORK BE DONE BY CONTRACTORS WHO HAVE DEMONSTRATED THE WHEREWITHAL, THE ABILITY, AND THE EXPERTISE TO EFFECTIVELY PERFORM THE WORK.

MY RECENT EXPERIENCES WITH A SUBCONTRACTOR PERFORMING A UTILITY LINE AND THEN THE DIFFICULTY THAT WE HAD WITH THAT IS AN EXAMPLE OF A GOOD REASON WHY HAVING A PRE-QUALIFICATION PROGRAM IS IN EFFECT IS A GOOD IDEA FOR THE CITY.

FORT WORTH PRE QUALIFIES THEIR CONTRACTORS.

ARLINGTON PRE QUALIFIES THEIRS.

BASICALLY MEANS THAT YOU SUBMIT EXPERIENCE EITHER OF THE COMPANY OR THE PRINCIPALS OF THE COMPANY, ALONG WITH FINANCIAL ABILITY, AND THIS IS TYPICALLY FOR BOTH THE CONTRACTOR THAT DOES THE SURFACE WORK AND THE CONTRACTOR THAT DOES THE UNDERGROUND WORK BECAUSE MOST CONTRACTORS RELIABLE INCLUDED DO NOT PERFORM THEIR OWN UNDERGROUND WORK.

IT'S A GOOD IDEA TO HAVE THAT PRE QUALIFICATION.

I HAVE NO ISSUE WITH RELIABLE OR THEIR SUBCONTRACTOR.

THEY'RE BOTH QUALIFIED PEOPLE, BUT I THINK WE SHOULD MIGRATE TOWARDS THE IDEA OF SETTING UP A PRE QUALIFICATION, SINCE WE'RE GOING TO BE DOING THESE RESIDENTIAL RECONSTRUCTIONS ANNUALLY WITH A LOT MORE WORK AND SOME MORE SERIOUS WORK ON THOROUGHFARE PROJECTS THAT WE'RE LOOKING AT THAT ARE PART OF THE BOND PACKAGE, AND WILL BE A PART OF FUTURE BOND PACKAGES.

IF THERE'S NO MORE DISCUSSION, I'LL MAKE A MOTION.

>> LET'S MAKE A MOT, GO.

>> I'LL MAKE A MOTION TO APPROVE THE AWARD OF THE CONTRACT, AND THEY'RE GOING TO HAVE TO HURRY BECAUSE [LAUGHTER] THEY'RE ALREADY LATE IF THEY'RE GOING TO DO HILLSIDE DRIVE AND FINISH IT BY AUGUST 14TH.

>> IS THERE A SECOND? I HAVE A MOTION BY DAN AND SECOND BY ADAM, PLEASE VOTE. PASSAGE UNANIMOUS.

THAT BRINGS US TO ITEM 7F,

[7.E.Consider approval of a resolution of the City Council of the City of Burleson, Texas, directing publication of notice of intentions to issue combination tax and revenue certificates of obligation; and resolving other matters relating to the subject. (Staff Contact: Harlan Jefferson, Deputy City Manager)]

CONSIDER APPROVAL OF A MID YEAR BUDGET AMENDMENT ORDINANCE AMENDING THE ANNUAL CITY BUDGET FOR FISCAL YEAR 2023/2024.

>> IT SHOULD BE 7E.

>> I'M SORRY, 7E.

I STAND CORRECTED.

I'M TRYING TO MOVE IT ALONG HERE, HARLAN.

THERE IS A GAME ON TONIGHT, 7E.

CONSIDER APPROVAL OF A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BURLESON, TEXAS DIRECTING PUBLICATION AND NOTICE OF INTENT TO ISSUE COMBINATION TAX AND REVENUE CERTIFICATES OF OBLIGATION AND RESOLVING OTHER MATTERS RELATED TO THE SUBJECT.

THE STAFF PRESENTER IS HARLAN JEFFERSON, DEPUTY CITY MANAGER, TRYING TO MAKE A STAY LATER.

>> THANK YOU, MS. CAMPOS, AND I CAN TAKE A HINT. PICK UP THE PACE.

[LAUGHTER] MR. MAYOR, MEMBERS OF THE COUNCIL, GOOD EVENING.

THE PURPOSE OF THIS AGENDA ITEM IS ACTUALLY TO ASK YOU TO APPROVE A RESOLUTION AUTHORIZING NOTICES FOR A FUTURE ORDINANCE APPROVAL THAT SHOULD COME BEFORE YOU ON AUGUST 19TH TO CONSIDER THE APPROVAL OF CERTIFICATES OF OBLIGATIONS.

TO ACTUALLY ISSUE THESE CERTIFICATES OF OBLIGATION, WE HAVE TO POST NOTICES AT LEAST TWICE BEFORE THEIR ORDINANCE IS CONSIDERED.

WE'RE SCHEDULED TO CONSIDER THOSE ORDINANCES ON JUNE THE 24TH AND JULY THE 4TH.

THEIR TOTAL OF THEIR CERTIFICATES OF OBLIGATIONS FOR THIS ISSUE WILL COVER PROJECT COSTS ABOUT $38.6 MILLION.

WE'RE ASKING THE COUNCIL TO CONSIDER A RESOLUTION

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FOR AN AMOUNT NOT TO EXCEED $39 MILLION.

AN ADDITIONAL AMOUNT WILL COVER BOND ISSUANCE COSTS AND ANY POTENTIAL CHANGE IN THE MARKET THAT WILL REQUIRE US TO EXCEED THE $38.6 MILLION.

THE COS WILL BE ISSUED FOR THE GENERAL GOVERNMENT OF $9.4 MILLION, THE 4A ECONOMIC DEVELOPMENT CORPORATION, 4B COMMUNITY SERVICE CORPORATION, AND 17,500,000 FOR TIF NUMBER 2.

AS I MENTIONED EARLIER, THE ISSUE DATE FOR THE BONDS IS SCHEDULED TO BE AUGUST 19TH OF THIS YEAR.

AT THAT TIME, WE WILL ALSO ASK THE COUNCIL TO CONSIDER AN ORDINANCE APPROVING GENERAL OBLIGATION BONDS OF SIX MILLION DOLLARS.

THE GENERAL OBLIGATION BONDS WERE PART OF THE BOND PROGRAM THAT VOTERS APPROVED ON MAY 7TH OF 2022.

WE PREVIOUSLY DISCUSSED WITH COUNCIL A REFINANCING OPPORTUNITY, AND LAST TIME WE CHECKED, WE ANTICIPATE SAVING ON GOS AND COS THAT WERE ISSUED IN 2024, ANTICIPATE SAVING ALMOST 700,000.

THAT TRANSLATE TO 70,000 A YEAR AND 4.39 PRESENT VALUE SAVINGS.

YOUR FINANCE POLICY SAYS YOU WOULD CONSIDER REFINANCING OPPORTUNITIES ANYWHERE ABOVE THE 3.5 PRESENT VALUE SAVINGS NUMBER OR SO.

WE'RE STILL WITHIN A REASONABLE RANGE AT THIS TIME.

THIS IS THE REVISED AND PROPOSED CAPITAL IMPROVEMENT PROGRAM FOR 2024 THROUGH 2029, AND YOU SAW THIS A FEW WEEKS AGO ON MAY 28TH, AND AT THAT TIME, YOU CONSIDERED MAKING SOME ADJUSTMENTS.

THE ITEMS YOU ADDED WAS ALSBURY PHASE 2 UNDER THE GO SIDE, AS WELL AS SIDEWALK PROGRAM, AND ON THE CEO SIDE, THE THREE NEW PROJECTS WERE ADDITIONAL PAVEMENT, REHABILITATION, THE ELLISON AND WILSON SIDEWALK PROGRAM, OLD TOWN LIGHTING IMPROVEMENTS, AS WELL AS QUIET ZONE WERE THE SIX ITEMS THAT WERE ADDED TO THE LIST.

YOU'LL SEE AT THE BOTTOM FOR 2024, A TOTAL OF GO BONDS, THE SIX MILLION THAT I'VE MENTIONED IN THE COS, THE 9.4 MILLION.

THERE'S 1.4 IN CASH FUNDED PROJECTS FOR A TOWN HALL REMODEL AND OTHER OTHER ITEMS WERE FUNDING SOURCES OUTSIDE OF GLS AND COS ARE JUST SIMPLY CASH.

WE RECEIVED THE QUESTION ON MAY 28TH ABOUT WHETHER OR NOT WE WERE DECREASING PREMIUMS AS WE WERE PHASING OUR NEW PROJECTS IN.

THIS IS THE CURRENT DEBT SERVICE SCHEDULE, AND YOU CAN SEE OVER TIME, THEIR PREMIUM DECREASING AND I SENT THE COUNCIL AN EMAIL WITH THESE SLIDES AND ATTACHED DATA AS WELL.

THEN YOU CAN SEE AS YOU IMPLEMENT THE FIVE YEAR CIP AND THE DEBT SCHEDULE, YOU'LL STILL SEE IT'S DECREASING, BUT WE'RE FACTORING IN THE DECREASING PREMIUMS OVER TIME.

BUT THE TOTAL PRINCIPAL INTERESTS ARE HIGHER BASED ON THE PROPOSED DEBT ISSUANCE GOING FORWARD.

THIS SLIDE SHOWS THE DEBT SERVICE FUND LEVEL.

AS YOU MAY RECALL, WE TALKED ABOUT DECREASING THAT DOWN TO ONE MILLION DOLLARS, AND THIS SHOWS US MOVING FROM A HIGH ENDING THIS YEAR OF REALLY OVER 70% DOWN TO REALLY IS GOING TO BE ABOUT 4% A YEAR OF FUND BALANCE OVER A TWO YEAR PERIOD.

YOU'LL SEE THESE IN THE FUTURE NUMBERS, BUT AS WE TALKED WITH FINANCIAL ADVISOR ABOUT STRATEGY OF USING THE FUND BALANCE, WE INTRODUCED THE IDEA OF USING SOME OF THAT TO FUND ONE TIME CAPITAL COSTS FOR FIRE APPARATUS AND STORM SIRENS.

WE'LL, THAT'S IN NEXT YEAR'S FISCAL YEAR BUDGET.

WE FIGURED WE WOULD DO A TWO-STEP LEVEL REDUCTION OF ABOUT 2.3 TO 2.5 MILLION THIS YEAR AND ABOUT THREE MILLION NEXT YEAR TO MATCH UP WITH THE FIRE APPARATUS AND STORM SIRENS.

THAT'S WHY WE FACED IT IN.

WE THOUGHT IT MORE OF A BALANCED APPROACH AS WELL.

WELL, THIS IS THE SCHEDULE FOR THE 4B.

ONE THING I WANT TO NOTE IN THE UPPER RIGHT HAND CORNER TO MATCH UP WITH THE ACTUAL TOTAL DEBT SCHEDULES, WE HAVE TO LOOK BACK AT THE FISCAL YEAR '23 AT ITEMS THAT WE DIDN'T FULLY ISSUE DEBT FOR.

WE WERE RELYING ON A REIMBURSEMENT RESOLUTION, SO WE PULLED THOSE FORWARD TO ISSUE THE DEBT THIS YEAR, AND THAT'S THE LAKEWOOD DRIVE CONSTRUCTION FOR 5,000 AND THAT'S ACTUALLY FOR SOME INTERNAL OF THE CITY, AND THEN THE LAKEWOOD DRIVE LANDSCAPING OF THE $1.9 MILLION.

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WHEN YOU COMBINE THE TWO MILLION DOLLARS FOR ITEMS FOR 23 WITH THE 9.6 FOR THE CURRENT FISCAL YEAR, THE TOTAL DEBT ISSUANCE WILL BE THE 11.6 OF THE COS FOR THEM.

THE SAME SCHEDULES HERE OF SHOWING THE DECREASE IN PREMIUMS OVER TIME, THIS IS WHAT IT LOOKS LIKE WHEN YOU ACTUALLY ISSUE THE FUTURE DEBT OVER THE NEXT COUPLE OF YEARS, AND THIS IS WHAT THEIR FUND BALANCE CURRENTLY LOOK LIKE.

IF THE TARGET IS AT 20%, YOU CAN SEE, EVEN WITH THE PROPOSED LEVEL THAT THEY WILL HAVE A HEALTHY FUND BALANCE GOING FORWARD OF OVER 100% IN THEIR 4A FUND.

THIS IS THE 4B FUND. SAME NOTE.

AS YOU GUYS RECALL, WE DID REIMBURSEMENTS RESOLUTIONS IN OCTOBER OF 2022.

WE DIDN'T ISSUE MUCH DEBT FOR THEM IN AUGUST OF '23.

THAT'S MOVING FORWARD IS WHAT YOU'LL NOTICED ON THEIR SCHEDULE.

THIS IS A LIST OF PROJECTS YOU SAW BACK ON MAY OF 28TH AS WELL.

YOU SEE THE COLUMN FOR '23 OF $7.7 MILLION MAKEUP FOR DEBT THAT WASN'T ISSUED PREVIOUSLY IN THE 9.3 MILLION, SO THEIR TOTAL WOULD BE $17 MILLION IN DEBT THIS YEAR.

THIS IS WHAT THE CURRENT DEBT SERVICE SCHEDULES LOOK LIKE AS THEY PAY DOWN THE DEBT IF WE DIDN'T ISSUE ANY MORE GOING FORWARD.

THIS IS WHAT IT LOOKS LIKE WHEN YOU ISSUE THE DEBT BECAUSE OF THE 17 MILLION, YOU SEE THE LARGE BULGE IN THEIR EARLY YEARS, FISCAL YEAR '25 AND '26 AS WE BEGIN TO MAKE THE DEBT SERVICE PAYMENTS.

>> THEN 4B CAPACITY, THEY'RE SETTING IF YOU SET THE MARKET 20%, THE FUND BALANCE DOES BEGIN TO DROP DOWN BELOW THE 30% LEVEL OUT IN FISCAL YEAR 28 AND 29, BUT THEY STILL ABOVE THE MARK OF 20%.

THEN WE HAVE THE EXCUSE ME.

WE HAVE TIF2, CIP SCHEDULE HERE.

WE WERE SCHEDULED TO ISSUE THE 500,000 AT MAY 28TH MEETING.

THE COUNCIL ASKED ABOUT ADDING TWO OTHER PROJECTS THAT I MENTIONED EARLIER.

THEY ARE SCHEDULED FOR NEXT YEAR ON THE LIST.

THIS IS WHAT THE CURRENT SERVICE SCHEDULE LOOKS LIKE, AND THIS IS WHAT THE PROPOSED THE 500,000 ADDS ABOUT 40,000 A YEAR FOR THEM AND WHAT THEY CURRENTLY PAY.

THIS IS WHAT THE FUND BALANCE LEVEL LOOKS LIKE CURRENTLY FOR THE FUND.

YOU'LL SEE IT PROGRESSIVELY BEGAN TO INCREASE, AND WE MADE SOME TWEAKS TO IT TO MAKE SURE THAT THAT WE JUST LIMITED EXPENDITURES THAT WERE APPROPRIATE SO THE FUND BALANCE COULD REMAIN HEALTHY.

WE ARE HAPPY TO RESPOND TO ANY QUESTIONS THAT YOU MIGHT HAVE.

>> CARL, DO YOU MIND GOING BACK TO THE GENERAL DEBT SERVICE FUND BALANCE SLIDE YOU HAD? I THINK IT WAS LIKE PAGE EIGHT.

I'M JUST GOING TO FOLLOW UP ON WHAT YOU WERE YOU ALREADY HAD MENTIONED.

BUT I KNOW THAT MAY LOOK ALARMING TO PEOPLE, BUT THAT'S BY DESIGN.

WE'VE GOT ABOUT 7.5 MILLION DOLLAR AND IN CAPACITY OR IN THE BALANCE, RIGHT? I THINK WE DECIDED, I THINK EVEN OUR FINANCIAL ADVISOR SAID THAT HALF A MILLION DOLLARS WAS A GOOD LEVEL TO BE AT, BUT WE DIDN'T WANT TO GO THAT LOW.

WE'RE GOING TO DO ABOUT A MILLION, AND SO THAT'S US, ACCELERATING THAT.

I DON'T WANT PEOPLE TO BE CONCERNED THAT OUR FUND BALANCE IS GOING DOWN, BUT THAT'S BY DESIGN.

>> YEAH. THANK YOU FOR FOLLOWING UP ON THAT.

I SHOULD MENTION IN THE FINANCIAL POLICY OF THE CITY, IT ACTUALLY SAYS THAT THERE WILL NOT BE A RESERVE LEVEL.

I THINK THE CITY HAD ANTICIPATED NOT HAVING ONE OR NOT REQUIRING ONE BECAUSE OF VARIOUS REASONS.

YOU STILL HAVE A COMFORTABLE, I THINK THRESHOLD AT EVEN THE MILLION DOLLARS.

>> YEAH. THANKS, AARLA.

>> IS THERE A MOTION ON THIS?

>> MOVE TO APPROVE.

>> SECOND.

>> I GOT A MOTION BY ADAM, A SECOND BY DAN.

PLEASE VOTE. PASSAGE UNANIMOUSLY.

>> THANK YOU, MAYOR AND COUNCIL, AND NOW WE'LL MOVE ON TO 7F.

[7.F.Consider approval of a mid-year budget amendment ordinance amending the annual City budget for the Fiscal Year 2023-2024 (CSO#5214-09-2023) by adjusting appropriations to various funds due to changing conditions since the adoption of the annual budget, and finding that this ordinance may be considered and approved at only one meeting because time is of the essence. (First and Final Reading) (Staff Contact: Harlan Jefferson, Deputy City Manager) ]

CONSIDER APPROVAL OF A MID YEAR BUDGET AMENDMENT ORDINANCE AMENDING THE ANNUAL CITY BUDGET FOR FISCAL YEAR 2023/2024, CSO 5214-09-2023 BY ADJUSTING APPROPRIATIONS TO VARIOUS FUNDS DUE TO

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CHANGING CONDITIONS SINCE THE ADOPTION OF THE ANNUAL BUDGET.

FINDING THAT THIS ORDINANCE MAY BE CONSIDERED AND APPROVED AT ONLY ONE MEETING BECAUSE TIME IS OF THE ESSENCE.

THIS IS BOTH FOR CITY COUNCIL ON FIRST AND FINAL READING.

THE STAFF CONTACT ONCE AGAIN IS HARLAN JEFFERSON, DEPUTY CITY MANAGER.

>> GOOD EVENING AGAIN. FOR THE BUDGET AMENDMENT, IN TERMS OF OVERVIEW, WE'RE JUST GOING TO WALK THROUGH A FEW DEFINITIONS, AS WELL AS THE PURPOSE, REASONS FOR THE BUDGET AMENDMENT, AND THEN THE FISCAL IMPACT IS WHAT WE'LL WRAP UP WITH.

THE BUDGET AMENDMENT, REALLY APPROPRIATION BUDGET RATHER BY GOVERNMENT GENERALLY STANDARD ACCOUNTING PRINCIPLES, BASICALLY DEFINES IT AS THE EXPENDITURE AUTHORITY CREATED BY A BILL OR LAW, THAT IS THE ACTUAL LAW ITSELF.

IT MAY ALSO INCLUDE REVENUES, TRANSFERS, ALLOCATIONS, ALLOTMENT AND PROGRAM CHANGES.

THE ACTUAL APPROPRIATION IS DEFINED AS A LINE ITEM GIVEN SPENDING AUTHORITY IN A BUDGET, AND REALLY THE PURPOSE TONIGHT IS REALLY TO ASK FOR APPROPRIATION SO WE CAN MAKE SURE THE BUDGET IS IN LINE WITH THE CURRENT NEEDS.

IN OTHER WORDS, WE'RE TRYING TO MAKE SURE THAT OUR EXPENDITURE PATTERN MATCHES UP WITH WHAT YOU SEE IN THE MONTHLY FINANCIAL REPORT, SO YOU'LL SEE MORE CONSISTENCY.

THE REASONS FOR THE BUDGET AMENDMENT REALLY INCLUDE A REORGANIZATION, A STAFF ASSIGNMENT THAT OCCURRED BACK IN THE FALL TO COVER SOME DELINQUENT TAXES ON PROPERTY THAT WE PURCHASED, AS WELL, ADDITIONAL LEGAL FEES THAT COVER OUTSIDE FIRMS. WE ALSO IMPLEMENTED 12 HOUR SHIFTS FOR PUBLIC SAFETY COMMUNICATION.

WE'RE GOING TO COVER DAMAGE TO PROPERTY THAT THE CITY SOLD.

IT REALLOCATES EXPENDITURES FOR CITY HALL REMODEL, AS WELL AS THE NEW GOLF CARTS THAT CLINT MENTIONED EARLIER, REALIGNMENT OF DEBT SERVICE PAYMENTS BETWEEN TWO FUNDS, 4A AND 4B.

ALSO IT COVERS SOME INCENTIVE ADJUSTMENTS FOR THE 4B FUND.

IT ALSO ADDRESS STRUCTURAL DEFICITS THAT WE FOUND AS WE'RE PREPARED THE FIVE YEAR FORECAST.

WE NEED TO MAKE SOME ADJUSTMENTS PRIMARILY IN THE GENERAL FUND, AND THEN IT ADDRESSES THE CHANGE TO CASH FUNDING OF LARGE CAPITAL PROJECTS, AS WELL, THE NEW PROPOSED STRATEGY.

IN TERMS OF ACTUAL ITEMS, THE GENERAL FUND REALLY REDUCES BY 1.4 MILLION DOLLAR.

THE CHANGE YOU NOTICED FROM THE ORIGINAL BUDGET TO THE CURRENT BUDGET REPRESENTS THE PO OR PURCHASE ORDER ROLE THAT YOU APPROVE IN JANUARY OF THIS YEAR.

THIS IS THE SECOND BUDGET AMENDMENT.

THE FIRST ONE WAS ROLLING POS FROM THE PREVIOUS YEAR, ACCORDING TO GAP, AS WELL. SOMETHING WE HAD TO DO.

THE GENERAL FUND IS BEEN ADJUSTED BY THE 12 HOUR A SHIFTS FOR PUBLIC SAFETY COMMUNICATION THAT MENTIONED THE DELINQUENT PROPERTY TAXES, DAMAGE TO PROPERTY, THE LEGAL FEES, AS WELL AS THE REORGANIZATION, AND THEN FINALLY THE ADJUSTMENTS TO STRUCTURAL DEFICIT.

THAT'S THE ONE THAT CAUSED QUITE A FEW REDUCTIONS, AS WELL AS A TRANSFER TO THE IT SUPPORT FUND AS WELL.

THE MINERAL FUND, WE'RE PROPOSING TO INCREASE THE EXPENDITURE THERE BY 800,000 AS YOU KNOW, WE HAVE 1.4 MILLION DOLLAR THAT WAS IN THE GENERAL FUND BUDGET FOR REMODELING CITY HALL.

ONE OF THE THINGS WE DID IN REALLY ADDRESSING THE STRUCTURAL DEFICITS, WAS LOOK AT OTHER OPPORTUNITIES TO CASH FUND THAT INSTEAD OF SIMPLY THE GENERAL FUND AND THE MINERAL FUNDS WAS A GOOD SOURCE THEY RETURNED TO, SO THAT REDUCED THE EXPENDITURE IN THE GENERAL FUND BY 800,000 BY THE MINERAL FUND PICKING THAT UP.

THE MEDICAL SUPPORT FUND, THE 112,000 INCREASE, THAT'S DUE TO MEDICAL SUPPLIES THAT WE NEEDED TO ADD TO THE BUDGET.

THE 4A FUND.

THIS FUND IS ONE OF THOSE THAT HAD THE REALIGNMENT OF DEBT SERVICE FUND.

THIS ONE HAD THE INCREASE WHILE THE 4B DECREASED.

APPARENTLY THERE WAS MAYBE SOME MISALIGNMENT DURING THE BUDGET PROCESS.

WE ALSO MOVED THE ECONOMIC DEVELOPMENT SPECIALIST POSITION FROM THE TF2 FUND OVER TO THE 4A FUND.

THERE WAS TWO CHANGES THAT CAUSED THE INCREASE OF OVER 500,000 4A.

THE 4B FUND, AS I MENTIONED, THE REALIGNMENT OF DEBT SERVICE FUND, BUT ALSO THEY HAD TO ABSORB ECONOMIC DEVELOPMENT INCENTIVES THAT WEREN'T ALL ALLOTED OR IDENTIFIED IN THE CURRENT YEAR'S BUDGET.

[01:30:05]

THE NET IMPACT OF BOTH OF THOSE IS $814 INCREASE.

TIF2, AS I MENTIONED EARLIER, IT'S IMPACTED BECAUSE OF THE ECONOMIC DEVELOPMENT SPECIALIST POSITION BEING MOVED OUT.

IT WAS A DECREASE THERE, BUT THERE WAS A LANDSCAPE CONTRACT AND CONTINGENCY THAT WAS ADDED, SO THE BUDGET REALLY DECREASED BY ONLY $803.

THE WATER AND SEWER FUND, THE $992,000 INCREASE, THAT WAS DUE TO THE PAYMENT OF FORT WORTH FOR WATER SERVICES, PORTION OF THAT, BUT THE LARGEST PORTION WAS PAYMENT FOR SEWER SERVICES.

WE'RE CONTINUING TO, ANALYZE THAT.

THAT'S PROBABLY THE BIGGEST DISPARITY WHEN YOU LOOK AT THE MONTHLY FINANCIAL REPORT WHERE YOU SEE SOMETHING THAT LOOKS OUT OF ALIGNMENT.

THE BUDGET IS GOING TO GET MORE IN LINE THAN WHAT WE'VE HAD IT PREVIOUSLY.

THE GOLF FUND, WE HAVE TO RESAW IT AND IRRIGATION FOR A WHOLE NUMBER TWO.

SOME OF YOU PROBABLY CO TEST HOW WELL IT LOOKS NOW.

ALSO, MERCHANDISE, THE MORE THEY SELL, THEY HAVE TO BE ABLE TO PURCHASE AND REPLACE MERCHANDISE TO BE ABLE TO SELL IT, PLUS THE GPS UNITS ON THE NEW GOLF CART.

THOSE ARE SUBSCRIPTIONS.

THEY HAVE TO PAY THOSE MONTHLY.

THAT CAUSED THE $132,000 INCREASE.

THE IT FUND, THE DECREASE HERE.

WE DISCOVERED AXON, THE CAMERA SYSTEM FOR PUBLIC SAFETY WAS BUDGETED AND TWICE, SO WE WERE ABLE TO REMOVE A LARGE PORTION OF THAT OUT OF THEIR BUDGET.

PLUS, WE REALLOCATED SOME OF THE CAT FUNDING, ABOUT 500550 $2,000 TO PAY OFF THE CAT SYSTEM, THE BALANCE OF THAT.

THAT ALLOWED US TO REMOVE SOME OF THE FUNDING OF A TRANSFER FROM THE GENERAL FUND AS WELL.

WE RECONCILED THE REMAINING BALANCE OF WHAT WE HAD TO PAY FOR CAT AND WAS ABLE TO CLOSE THAT LOOP.

WITH THIS PURCHASE OR WITH THIS BUDGET AMENDMENT.

THEN FINALLY, THE EQUIPMENT REPLACEMENT FUND, REALLY, WE ADDED MORE MONEY TO CLOSE OUT THE PURCHASE OF EQUIPMENT THAT WAS NEEDED BASED ON CLINT'S PRESENTATION, AND THE SAME THING FOR THE PROPRIETORY FUND, THE ERF THERE, AND THIS IS WHERE WE ACTUALLY PAID FOR THE NEW GOLF CARTS OUT OF THIS FUND HERE.

THE FINANCE COMMITTEE DID GIVE A RECOMMENDATION.

WE PRESENTED THE PROPOSED BUDGET AMENDMENT, A VERSION OF IT TO THEM ON MAY 8TH, AND THEY WERE SUPPORTIVE OF HAVING A MID YEAR BUDGET AMENDMENT AND A YEAR END BUDGET AMENDMENT IN ADDITION TO THE ONE WE GENERALLY DO DECEMBER OR JANUARY TIME FRAME BECAUSE OF THE PURCHASE ORDER OF ROLLOVER.

WITH THAT, I'D BE HAPPY TO RESPOND TO ANY QUESTIONS YOU MIGHT HAVE.

>> ANYBODY? DESERVE A MOTION.

>> MOVE TO APPROVE THE BUDGET AMENDMENT.

>> I HAVE A MOTION BY ADAM AND SECOND BY PHIL.

PLEASE VOTE. PASSES UNANIMOUS.

I HAVE A REQUEST FOR A BREAK.

WE'RE GOING TO TAKE A BREAK, BE BACK HERE BY 25 AFTER, PLEASE. WE'RE BACK IN SESSION.

>> THANK YOU, SIR. THAT BRINGS US TO SECTION 8 REPORTS AND PRESENTATIONS.

[8.A.Receive a report, hold a discussion, and provide staff direction regarding the 5-year forecast for the General Debt Service Fund, Health Insurance Fund, IT Support Service Fund, Medical Transport Fund, American Rescue Plan Act Fund, Hotel/Motel Fund, Public Education Government Fund, Municipal Court Funds, Solid Waste Fund, Cemetery Operating Fund, Cemetery Endowment Fund, Equipment Replacement Fund, and Equipment Services Fund. (Staff Contact: Harlan Jefferson, Deputy City Manager) ]

8A IS TO RECEIVE A REPORT, HOLD A DISCUSSION, AND PROVIDE STAFF DIRECTION REGARDING THE FIVE YEAR FORECAST FOR THE GENERAL DEBT SERVICE FUND, HEALTH INSURANCE FUND, IT SUPPORT SERVICE FUND, MEDICAL TRANSPORT FUND, AMERICAN RESCUE PLAN ACT FUND, HOTEL MOTEL FUND, PUBLIC EDUCATION GOVERNMENT FUND, MUNICIPAL COURT FUNDS, SOLID WASTE FUNDS, CEMETERY OPERATING FUNDS, CEMETERY ENDOWMENT FUNDS, EQUIPMENT REPLACEMENT FUND, AND EQUIPMENT SERVICES FUND.

WE ARE OUT OF FUNDS.

THE STAFF CONTACT IS HARLAN JEFFERSON, DEPUTY CITY MANAGER.

>> THANK YOU. MAYOR, AND MEMBERS OF THE COUNCIL.

I'VE BEEN TOLD I'M UNDERPERFORMING IN REGARD TO TIME, SO I NEED TO PICK UP THE PACE.

I DIDN'T GET CREDIT FOR THAT BREAK.

IN LIGHT OF THAT, I WON'T READ THIS LIST OF OVERVIEW.

I WILL MENTION THE DEBT SERVICE FUND.

ONE OF THE THINGS WE'RE PROPOSING NEW IS CURRENTLY, THE CITY HAS THREE DEBT SERVICE FUNDS, ONE FROM THE GENERAL GOVERNMENT AND THE TIF, ONE FOR 4A AND ONE FOR 4B, AND THEY SIMPLY COLLECT MONEY FROM THOSE FUNDS AND PAY

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PRINCIPAL AND INTEREST ON THE DEBT SO WE'RE PROPOSING TO COLLAPSE ALL THOSE INTO ONE FUND.

THEN WE'LL WALK THROUGH THE LIST THAT AS MISS CAMPOS JUST READ.

STARTING WITH THE DEBT SERVICE FUND, SO YOU CAN SEE THE TRANSFER IN.

WE'VE ALREADY HAD A PROPERTY TAX REVENUE, THE TIF2 TRANSFER IN WAS EXISTING.

WE'VE ADDED THE TRANSFER IN FOR 4A AND THE 4B STARTING IN NEXT FISCAL YEAR.

YOU SEE THE CORRESPONDING PAYMENTS ON THE EXPENDITURE SIDE, IDENTICAL DOLLAR AMOUNT FOR 4A AND 4B ON THAT SIDE.

YOU'LL ALSO NOTICE THE CHANGE IN FUND BALANCE, AS WE TALKED ABOUT EARLIER, SO DECREASE NEXT FISCAL YEAR OF ABOUT ALMOST 1.3 MILLION DOLLARS AND 3.2 THE FOLLOWING YEAR TO MATCH UP WITH THE PREVIOUS DISCUSSION I MENTIONED.

YOU SEE THE GENERAL DEBT EXCUSE ME, THE ENDING FUND BALANCE NUMBER WORKING ITS WAY DOWN TO THE ONE MILLION DOLLARS NUMBER.

AS I MENTIONED EARLIER, YOUR POLICY FINANCE POLICY SAYS, YOU'RE NOT REQUIRED TO HAVE ZERO.

YOU'RE NOT REQUIRED TO HAVE ANY FUND BALANCE OR RESERVE IN THIS FUND.

I'LL MENTION IF YOU WERE TRACKING OUR AUDIT WHERE WE ENDED YEAR END, ACTUAL FOR FISCAL YEAR 23, AND WHERE WE'RE PICKING UP NEXT YEAR, WE'RE GOING TO HAVE THE AUDITORS MAKING ADJUSTMENTS OF 1.1 MILLION DOLLARS DENOTE AT THE BOTTOM THEY LOOKED WITHOUT REALLY DISCUSSING WITH US, BUT THEY LOOKED AND SAID, YOU HAVE TAX REVENUE COMING IN FROM FROZEN VALUES FROM CITIZENS, AND THEY SPLIT THAT BASED ON THE PERCENTAGE BREAKOUT OF THE PROPERTY TAX, AND WE NORMALLY DON'T DO THAT.

WE HAVE ALL THE REVENUE GOING TO THE GENERAL FUND.

THEY'RE GOING TO REALLOCATE THAT.

WHAT THEY'LL DO IS WHEN THEY DO THE GENERAL ENTRY, AND MOVE THE FUNDS BACK TO THE GENERAL FUND, YOU'LL SEE THE STARTING FUND BALANCE FOR THIS FISCAL YEAR, WHERE WE HAVE IT AT ENDING.

YOU'LL SEE IT AT 4.3 MILLION, AND YOU SEE LAST YEAR 4.3 BEGINNING, RATHER, AND YOU SEE LAST YEAR ENDED AT 5.4.

BE HAPPY TO RESPOND TO ANY QUESTIONS ON.

IT'S FINE. NEXT IS THE HEALTH INSURANCE FUND.

WHAT WE'RE PROPOSING TO DO IS PUT TOGETHER THE FUND IN A MATTER OVER THE NEXT FIVE YEARS WHERE THE ANNUAL INCREASE IN CONTRIBUTION WILL BE 5% HUB INTERNATIONAL PROJECTED OUR ANNUAL INCREASES TO BE BETWEEN SEVEN AND 10%.

>> WHAT WE'RE GOING TO DO IS, AND WE'VE STARTED THE PROCESS OF PREPARING FOR AN RFP TO GO OUT SO WE CAN COME UP WITH STRATEGIES TO LIMIT THE ACTUAL INCREASE IN OUR PROGRAM THAT BACK TO THAT 5% RANGE IS WHAT WE'RE GOING TO WORK TOWARD.

YOU CAN SEE THE FIVE-YEAR FORECAST.

IF YOU TRACK THE NUMBERS, THE HEALTH AND DENTAL PREMIUMS, THEY INCREASE 5% GOING FORWARD, THEN OTHER EXPENSES HAS, LIKE, ADMINISTRATIVE TRANSFER HAS STOP LOSS COVERAGE AND OTHER THINGS IN THAT NUMBER.

YOU CAN SEE THE FUND LOST OR WE USED FUND BALANCE OF 363,000 LAST YEAR.

WE WERE BUDGETING THE USE OF OVER HALF A MILLION THIS YEAR.

THE WAY WE STRUCTURED IT, WE'LL START TO REBUILD SOME OF THAT FUND BALANCE.

THEN WHEN YOU GET TO FISCAL YEAR '27, YOU SEE IT START DECREASING OUT THERE.

WE STILL MAINTAIN A PERCENT OVER 25% FUND BALANCE EVEN IN THE LAST YEAR, BUT WE WANT TO EMPLOY SOME STRATEGIES TO MAKE SURE THAT WE LIMIT OUR COST TO NO MORE THAN THE 5% INCREASE A YEAR.

WE DON'T THINK WE'RE THERE YET.

>> HARLAN, I JUST WANT TO ADD THAT, MAYOR AND COUNCIL, ONCE WE ACTUALLY GO OUT FOR RFP, WE'LL HAVE BETTER INFORMATION.

THIS IS PROJECTIONS, WE DON'T KNOW WHAT THAT'S GOING TO BEAR US, SO ONCE WE HAVE MORE INFORMATION AND BETTER INFORMATION, WE'LL BRING THAT BACK.

BUT AS A REMINDER, THAT THIS PLAN IS BUILT ON A CALENDAR YEAR RATHER THAN FISCAL YEAR, SO THE TIMING, THAT'S GOING TO BE A LITTLE BIT DIFFERENT.

>> WE SEE THIS AS A WORK IN PROGRESS, THIS FUND.

THE IT SUPPORT FUND.

THIS FUND, I'LL JUST MENTION IN OTHER REVENUES.

YOU CAN SEE THE DECREASE FROM 1.1 MILLION THIS YEAR DOWN TO THE 206,000 FOR YEAR-END FOR THE CURRENT YEAR.

WE ANTICIPATE GOING FORWARD THE CONSORTIUM THAT WE PARTICIPATE IN IN JOHNSON COUNTY FOR A CAT SYSTEM TO GO AWAY NEXT YEAR, SO THERE WOULD BE A LOSS OF A LITTLE BIT LESS THAN $150,000.

WE HAVE INTEREST INCOME IN THIS CATEGORY AS WELL.

BUT THE BIG CHANGES,

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WE HAD $1,000,000 TRANSFER SCHEDULED FROM THE GENERAL FUND TO THIS FUND, AND I MENTIONED EARLIER, OUR ABILITY TO GET RID OF THAT TRANSFER AND USE A LITTLE BIT OVER HALF A MILLION IN ARPA FUNDS TO PURCHASE AND PAY OFF THE NEW CAT SYSTEM, AND SO THAT'S HOW WE WERE ABLE TO MAKE THAT ADJUSTMENT THERE.

WE DID ADD THE RADIO AND COMMUNICATION TECHNICIAN IN THE BUDGET STARTING NEXT FISCAL YEAR.

AS I UNDERSTAND IT, POLICE AND FIRE'S NUMBER 1 PRIORITY WAS TO UPGRADE AND IMPROVE THE COMMUNICATION.

THE COUNCIL DID MOVE FORWARD THIS FISCAL YEAR AND FUND THE NEW RADIO SYSTEM FOR THEM THAT'S GOING TO GREATLY ENHANCE THE COVERAGE ACROSS THE COMMUNITY AND [INAUDIBLE] MOVE BACK AND FORTH FROM A CELLULAR RADIO COMMUNICATIONS AND MAINTAIN THE MULTIPLE CHANNELS THAT THEY HAVE.

WITH THAT, WE NEED A NEW POSITION, SO THAT'S SCHEDULED TO SUPPORT THE NEW RADIOS, THAT'S LISTED HERE.

YOU NOTICE, OVERALL, THEY HAVE BEEN INCURRING A REDUCTION IN FUND BALANCE, STARTING LAST YEAR, AS WELL AS THIS YEAR, AND CONTINUE ON THROUGH THIS YEAR, AND THE WAY WE RESTRUCTURED THE FIVE-YEAR FORECAST, THEY START TO REBOUND OVER THE NEXT FOUR YEARS, SO THEY'RE GOING TO IMPROVE IN THEIR FUND BALANCE AS A PERCENT OF EXPENDITURE.

THE NEXT FUND IS THE MEDICAL TRANSPORT FUND.

THE OTHER REVENUES INCLUDE INTEREST INCOME.

WE START TO BUILD UP IN THAT AREA.

YOU NOTICE THE REIMBURSEMENT PERSONNEL, THAT'S THE ARPA FUNDING THAT WE'VE USED GOING BACK TO THE LAST FISCAL YEAR, THIS YEAR, AND THE REMAINING AND LAST PORTION IS SCHEDULED TO BE USED NEXT FISCAL YEAR.

BECAUSE OF THAT, YOU'LL SEE THE FUND BALANCE BUILDING UP IN THIS FUND, AND I SHOULD NOTICE, PROBABLY SHOULD HAVE STARTED WITH THE REVENUES.

WELL, IT WAS BUDGET AT $1.6 MILLION, WE ANTICIPATED COMING IN A LITTLE BIT BELOW 1.4 MILLION, IT'S STARTING TO COME IN.

ANYTIME, I GUESS, YOU START A NEW BILLING CYCLE, THERE'S THIS LAG IN COLLECTING THE MONEY AS WELL AS SOME OTHER ISSUES WE ENCOUNTERED.

IT LOOKS LIKE THAT'S GOING TO RECOVER WELL AND THEY'LL BE ON TARGET ON AN ANNUAL BASIS.

BUT WE WANTED TO USE THE ARFA FUNDING TO SUPPLEMENT THAT.

ONE, TO PUT US IN A POSITION TO BETTER FORECAST AND HAVE MORE DATA POINTS.

WE ONLY HAVE REALLY ABOUT THREE MONTHS SOLID DATA POINTS OF TRACKING REVENUE COMING IN, SO BY USING THE ARPA FUNDING, WE'LL BUILD UP A BIGGER FUND BALANCE SO WE CAN HAVE A BETTER GRASP OF FORECASTING OUT IN THE FUTURE OF THE REVENUE.

SECONDLY, IT MINIMIZES THE NEED OR LIKELY NEED OF A TRANSFER FROM THE GENERAL FUND TO SUPPLEMENT THE FUND AS WELL AS WE GO FORWARD.

THAT'S WHY WE WANTED TO PURSUE THOSE THINGS.

I ALSO WANT TO TAKE A MOMENT TO TALK ABOUT THE PHILOSOPHY OF THIS FUND, WHEN IT WAS CREATED.

I THINK THE COUNCIL REQUESTED IT BE A SEPARATE FUND.

TRADITIONALLY, IN MOST CITIES THAT I'VE ENCOUNTERED, THE MEDICAL TRANSPORT YOU SEE HERE WOULD JUST BE EMBEDDED IN THE FIRE DEPARTMENT'S GENERAL FUND BUDGET.

I ASSUME THE COUNCIL WANTED TO HAVE IT AS A SEPARATE FUND SO YOU COULD TRACK THE REVENUES AND EXPENDITURES.

NOW, I THOUGHT THE INTENT MIGHT HAVE BEEN TO TRACK THE SUPPLEMENTAL INCREASE IN COST, ADDITIONAL SIX FIREFIGHTERS.

AS I UNDERSTAND, THE CITY ALREADY HAD 12 FIREFIGHTERS THAT WERE ACTUALLY RESPONDING TO EMS CALLS, WE SIMPLY DIDN'T HAVE THE EMS UNIT TO TRANSPORT, SO WE BROUGHT ON ANOTHER SIX.

BUT INSTEAD OF THAT INCREMENTAL COST BEING PUT IN THE FUND, WE ACTUALLY PUT 12 IN THE FUND.

I WANT TO STOP AND TALK PHILOSOPHY-WISE AND SEE WHAT THE INTENT OF THE COUNCIL IS AND HOW WE WANT TO MAKE SURE WE GO FORWARD BECAUSE WE WANT IT STRUCTURED IN A WAY THAT YOU GET THE INFORMATION YOU'RE INTERESTED IN SEEING ON HOW WE'RE PERFORMING.

>> IT WAS DEFINITELY TO BE ABLE TO SEE EXPENSES AND REVENUE CLEARLY BECAUSE IF IT'S ABSORBED IN FIRE'S BUDGET, THEN WE CAN'T SEE THAT, HOW IT'S PERFORMING, WHAT SUPPLEMENTS IT MAY OR MAY NOT NEED.

PARTICULARLY ONE ITEM THAT KEEPS COMING UP FROM RESIDENTS IS ONE SMALL EXAMPLE

[01:45:02]

IS OUR PREVIOUS PROVIDER ALLOWED FOR A SUBSCRIPTION PLAN AND RESIDENTS WERE VERY ACCUSTOMED TO THAT.

IT IS SOMETHING WE CONTINUOUSLY GET ASKED.

JUST A WEEK AGO, WE WERE AT A ROTARY MEETING AND SOMEONE ASKED ABOUT IT.

I WAS ONE WHO SPEARHEADED ASKING FOR THIS TO BE A SEPARATE FUND SO THAT IF IT WERE SEPARATED, WE COULD CLEARLY SEE THIS AS ITS OWN PROGRAM AND TRACK HOW IT'S DOING AND THE IMPACT IT IS TO OUR COMMUNITY.

I THINK THESE NUMBERS LOOK POSITIVE, BUT IF IT'S ABSORBED, IT'S NOT AS EASY TO SEE.

>> WELL, I APPRECIATE THAT. I ALSO WANT TO APOLOGIZE.

I THINK WE MISUNDERSTOOD BECAUSE, IN THE MONTHLY FINANCIAL REPORT, WE'VE GIVEN YOU SOME INFORMATION ON THE MERGER KIND AND OTHERS, BUT WE REALLY DIDN'T GIVE YOU A REPORT ON THIS PARTICULAR FUND IN ITS TOTALITY.

THANKS TO COUNCILMEMBER RUSSELL WHO ASKED A QUESTION ABOUT IT, WE CORRECTED THAT.

BUT BASED ON THAT FEEDBACK, IT SOUNDS LIKE WHAT YOU WOULD PROBABLY WANT US TO DO IS PUT ALL 18 FIREFIGHTERS THAT ARE INVOLVED IN MEDICAL TRANSPORT INTO THIS FUND, AND AS WELL AS ANY OTHER EXPENSES SO YOU CAN SEE THE ENTIRE REVENUE THAT WE COLLECT, ENTIRE EXPENSES.

THEN IF THE GENERAL FUND MAKES A TRANSFER, YOU'LL BE ABLE TO TRACK THAT DOLLAR AMOUNT TO COVER THOSE.

YOU'LL SAY HERE'S EXACT AMOUNT OF TAX DOLLARS THAT'S GOING INTO THAT.

>> YEAH. ABSOLUTELY, THAT'S EXACTLY WHERE I WAS HEADING.

>> OKAY. WITH THAT FEEDBACK, AND THAT'S WHAT WE'LL DO COMING FORWARD, WE'LL MAKE ADJUSTMENTS TO THE PROPOSED BUDGET TO ACCOMMODATE THAT.

>> HARLAN, DO YOU KNOW WHAT THE OTHER REVENUE IS, WHAT THAT LINE IS?

>> IT'S PRIMARILY MADE UP OF INTEREST INCOME.

>> I PRESUME WE CONSIDER WHEN AMBULANCE TRANSPORT, THAT'S ALL TRANSPORT.

WE'RE NOT SELECTING OUT WHAT WE ACTUALLY CONSIDER TRANSPORTS, THE INNER FACILITY, THEY'RE ALL LUMPED TOGETHER.

>> AS YOU BUILD A FUND BALANCE THEN, THE MORE INTEREST INCOME WE'LL COLLECTING, OF COURSE, WE HAVE TO GUESS WHERE THE RATES WOULD BE TO OFFSET THAT.

BUT YEAH, ALL THE OTHER REVENUES THAT THEY BILL FOR THE TRANSPORTS COMING IN, THEY ARE ONE OTHER LINE ITEM.

>> ON THE PERSONNEL, ON THE AMBULANCE, DO THEY ROTATE? THE PERSONNEL IN THE FIRE DEPARTMENT, DO THEY ROTATE ONTO THE AMBULANCE, OR IS THAT A DEDICATED GROUP OF PEOPLE?

>> THEY ROTATE. YOU'RE ALWAYS GOING TO HAVE ONE PARAMEDIC AND ONE EMT, BUT THEY ROTATE.

>> I WAS WONDERING HOW YOU IS PUTTING YOUR DOLLARS IN WHEN THEY'RE SHARING TIME BETWEEN THE TWO, BETWEEN THE FIRE ENGINE AND THE AMBULANCE.

IT DOESN'T MATTER, IT DOESN'T MAKE ANY DIFFERENCE.

>> WELL, THEY'RE ALL RESPONDING TO THOSE CALLS.

EVERYONE RESPONDS, AND THEY HAVE BEEN EVEN BEFORE WE PURCHASED OUR OWN BOXES, THE COMMUNITY, I'M SORRY, JOSH, DO YOU WANT TO GET UP HERE AND ADDRESS THIS SO I'M NOT SPEAKING FOR YOU? THAT'S OKAY. IT'S NOT A BIG DEAL.

IT'S NOT [OVERLAPPING] THE NUMBER [OVERLAPPING] I'M NOT WORRIED ABOUT THAT, I JUST WONDER HOW THEY DID IT.

>> I WAS THINKING ABOUT THAT TO, MAYOR, BUT THEN I THOUGHT, OKAY, AT ANY GIVEN TIME, THERE'S ALWAYS 18 EMS PEOPLE, SO REGARDLESS OF WHETHER YOU'RE ROTATING THEM OR NOT, IT'S TOTAL COST.

>> WHETHER THEY ARE COMING TO YOU ON THE LADDER TRUCK OR THE BOX, THEY ARE ALL ABLE TO ANSWER THE HEALTH CALL.

IN SOME CASES, IF IT'S A CAR ACCIDENT, THEY ALL MIGHT BE WEARING ALL HATS, AND WHATEVER EMERGENCY SITUATION, I'M SURE THAT THEY ALL CYCLE THROUGH.

>> I DIDN'T MEAN FOR THIS BIG AN ISSUE.

[LAUGHTER] I WAS JUST WONDERING HOW YOU DIVIDED IT.

>> WE DON'T HAVE A SET THAT'S ASSIGNED TO EMS INDEFINITELY, THEY DO ROTATE THROUGHOUT THE YEAR. IT'S NOT A STAGNANT.

I DON'T THINK IT'S A CONSISTENT TIME WITH THIS THREE MONTHS OF SIX, BUT WE DO KNOW IT'S INTERCHANGEABLE THROUGHOUT THE YEAR, AND WE'RE ONLY TALKING ABOUT TRACKING THOSE THAT ARE ASSIGNED TO EMS UNITS.

NOW, INTERNALLY, WE DO HAVE A CONVERSATION GOING WITH THE FIRE DEPARTMENT ABOUT, OKAY, DO WE WANT TO CHANGE THE INDIVIDUALS EVERY TIME YOU CHANGE SOMEBODY OUT ON THE BOX? WHAT'S THE MOST EFFICIENT WAY OF DOING IT? BEHIND THE SCENES, BACK OFFICE, WE DO HAVE A PROCESS OF TRYING TO CAPTURE THOSE.

>> WELL, THAT WAS ONE OF THE THINGS I WAS IMPRESSED WITH IS THE FACT THAT NOT ANYBODY STUCK IN AN AMBULANCE OR STUCK IN A FIRE TRUCK, THEY COULD ROTATE AROUND AND LEARN, THEY COULD HAVE A LITTLE MENTORING IN THERE TOO.

>> I THINK WHAT WE'RE DOING, THE FIREFIGHTER RANK IS THE ONE THAT RIDES ON THE AMBULANCE, AND THAT'S ROTATIONAL.

[01:50:02]

IT CAN BE DEPENDENT UPON STAFFING THAT DAY, SO IT MAY BE SHIFT TO SHIFT.

SOME FOLKS PREFER TO RIDE ON THE AMBULANCE, AND SO THEY'LL BE ON THERE MORE OFTEN, AND SOME PREFER TO ROTATE OFF AND GET ON THE ENGINE, SO IT IS DEPENDENT.

WHAT HARLAN WAS TALKING ABOUT, ROTATING THE MEDICAL STAFF, WHAT WE'RE LOOKING AT DOING IS THE LOWEST 12 FIREFIGHTERS ON OUR RANK ORDER WOULD BE THE ONES WE ASSIGN TO MEDICAL TRANSPORT AND THEY'RE THE ONES WHOSE SALARIES ARE ON HERE.

IF WE KEEP THE SAME 12 FIREFIGHTERS ON THERE AS THEY PROMOTE UP AND BECOME ENGINEERS, THEIR SALARIES CHANGE, SO IT WOULDN'T ACCURATELY REFLECT THE SALARIES FOR THE MEDICAL TRANSPORT BUDGET.

>> THANK YOU, JOSH.

>> HARLAN, I KNOW, GO AHEAD.

>> HEY, HARLAN. I WAS JUST GOING TO SAY, I KNOW THAT WE HAD RECEIVED A QUESTION FROM COUNCILMEMBER RUSSELL REGARDING WHEN WE NEED A FOURTH PERMANENT AMBULANCE, WHAT'S THE COST ASSOCIATED WITH THAT? IN SALARIES, YOU WOULD NEED SIX FTES FOR THE THREE SHIFTS, SO THERE'S YOUR SIX.

THAT'S GOING TO BE ABOUT $925,000 IN ANNUAL COST IN TODAY'S DOLLARS.

THEN UP FRONT ONE-TIME COST, IT WOULD BE ABOUT 600,000, WHICH A LITTLE OVER 400,000 WOULD BE THE AMBULANCE, SO DEPENDING ON WHETHER OR NOT YOU ISSUE DEBT FOR THAT OR WHETHER IT WAS CASH FUNDING.

I THINK HARLAN AND I, THIS CONVERSATION WOULD BE FOR EMS BOXES, YOU'D LIKELY BE ISSUING DEBT FOR THOSE.

BUT AGAIN, THAT'S TODAY'S DOLLARS.

RIGHT NOW, WE'RE NOT FORECASTING THAT'S SOMETHING WE NEED IN THE FIVE-YEAR HORIZON, BUT THAT'S LARGELY GOING TO BE DRIVEN BASED ON OUR CALL VOLUME.

I KNOW WE CONTINUE TO HAVE LARGE INCREASES OF CALL VOLUME.

DEVELOPMENT ON THE WEST SIDE OF THE CITY IS GOING TO HAVE AN IMPACT ON THAT.

THE LEVERAGING OF A MUTUAL AID PARTNERS WILL ALSO HAVE A BIG IMPACT AS WELL, SO THAT'S GOING TO BE SOMETHING THAT WE DO HAVE TO MONITOR.

THOSE ARE THE NUMBERS THAT WE HAVE.

COUNCILMEMBER RUSSELL, I WILL BE HAPPY TO ANSWER QUESTIONS IF YOU NEED ADDITIONAL INFORMATION.

>> THAT WAS IT, SO ABOUT 900,000 ONGOING?

>> NINE TWENTY-FIVE. YES, SIR.

>> OKAY.

>> [OVERLAPPING] REOCCURRING OF SUPPLIES.

BUT HOW IS OUR CALL VOLUME? IS IT INCREASING?

>> I THINK CHIEF DAVIS AND I WERE TALKING ABOUT THAT EARLIER THIS MONTH, AND JOSH IS ON HIS WAY UP TOO.

BUT WE'RE PROJECTING ABOUT 9,400 CALLS THIS YEAR, THAT'S ABOUT A 30% INCREASE.

WE'VE HAD YEARS OF 20% INCREASE, 25% INCREASE.

I THINK FITCH AND ASSOCIATES HAD ESTIMATED 5% INCREASES IN CALL VOLUME, SO WE'RE BLOWING THAT AWAY.

IT'S CERTAINLY OUTPACING WHAT WE'RE GROWING BY, THEY DON'T REALLY CORRELATE BASED ON OUR GROWTH.

JOSH AND I'VE BEEN TALKING ABOUT, AND [INAUDIBLE] IS THAT, AND HOPEFULLY, THERE'S SOME LEVELING OFF OF THAT BECAUSE IF WE CONTINUE THAT TRAJECTORY, THEN WE ARE GOING TO HAVE TO BE TALKING ABOUT ADDITIONAL STAFFING IN THE FIVE-YEAR HORIZON.

JOSH, DID I MISS ANYTHING?

>> YOU HIT ALL THE GOOD POINTS.

WE'VE INCREASED ABOUT FROM ABOUT 5,500 CALLS A YEAR IN 2021 TO ALMOST WE'RE PROJECTING AT 9,300 THIS YEAR, SO IT'S A SIGNIFICANT INCREASE OVER THAT TIME FRAME.

WE'RE HOPING IT WILL SLOW DOWN.

>> AS FAR AS MILEAGE ON THE VEHICLES, THAT'S GOING TO GREATLY INCREASE THE MILEAGE OF THE VEHICLES.

THE REPLACEMENT OF THESE VEHICLES WILL COME A LOT QUICKER NOW ALSO, AND THAT'S SOMETHING WE NEED TO KEEP IN MIND.

>> JOHN'S HELPING US TRACK MILEAGE NOW ON A MONTHLY BASIS, AND WE'RE WORKING ON FLEET TO UNDERSTAND THE BEYOND ECONOMIC REPAIR, AND WE NEED TO ROTATE THOSE TO RESERVE AND ORDER NEW ONES AND ALL THAT.

>> OF COURSE, IN HERE TOO, TOMMY IS THE ADDITIONAL REVENUE FROM HAVING FOUR PERMANENT WOULD HAVE THAT TRANSPORT INCOME AS WELL.

CONNECT TO THE BOTTOM LINE WILL BE 925,000.

>> CORRECT. IN THEORY THAT YOU WOULD HAVE ADDITIONAL REVENUE AS A RESULT OF THE ADDITIONAL CALL VOLUME.

RIGHT NOW, WE'RE NOT PROJECTING A CALL VOLUME, REVENUE INCREASE THAT'S CORRELATED TO THE 30% CALL VOLUME INCREASE THAT CHIEF JACOBS JUST ADDRESSED.

>> I DON'T KNOW IF IT'D BE PRUDENT, BUT IN BUDGET TALKS THIS YEAR, IT'D BE SOMETHING MAYBE TO LOOK AT ADDING IN THE LAST YEAR OF THE FIVE-YEAR JUST TO SEE WHAT THAT WOULD BE.

YOU'LL HAVE AN EXTRA SLIDE JUST TO GET AN IDEA OF WHAT'S COMING ON THE HORIZON BECAUSE IT'LL BE SOONER THAN LATER.

>> ANY OTHER QUESTIONS ON MEDICAL TRANSPORT? ON THE SOLID WASTE FUND, THESE ARE REALLY NEXT COUPLE OF SLIDES.

MR. OSKINSON PRESENTED TO YOU ON MAY 28TH, SO I WANT TO LABEL THOSE.

THE SOLID WASTE FUND IS A PROPRIETARY FUND.

[01:55:01]

WE HAVEN'T RAISED RATES SINCE FISCAL YEAR 2019-2023.

WE HAVE A NEW CONTRACT.

WE USE WASTE CONNECTIONS.

BUT I THINK THE CRUX OF IT, WE DID A TRUE UP AND WE ANTICIPATED LOOKING AT THE INFLATIONARY COST.

WE THOUGHT THERE WAS GOING TO BE 20%, AND ENDED UP BEING 22%.

GOING FORWARD, WE ANTICIPATE NEXT FISCAL YEAR, 6% OR THE CPI, WHICHEVER IS GREATER IN TERMS OF RATE INCREASE IN FISCAL YEAR '26 THROUGH '29, JUST THE CPI.

THEN, REALLY, FOR NEXT FISCAL YEAR, AS I MENTIONED, WE LOOK AT THE 6% OR THE CPI.

BUT BECAUSE WE DID AT 20%, BUT IT ACTUALLY IS 22%, THE AVERAGE RESIDENCE RATE INCREASE $3.64 A MONTH.

BUT WE REALLY WERE UNDER COLLECTING BECAUSE WE DIDN'T INCREASE THE RATES TO COVER THE TRUE COST.

BEST PRACTICE IS TO MAKE SURE THAT WE PASS THROUGH ANY EXPENSES ON THAT WE GET FROM THE HAULERS ON TO OUR CUSTOMERS.

MR. OSKINSON IS IN THE PROCESS OF ISSUING AN RFP, AND HE HAS A PROPOSAL IN HAND TO IDENTIFY SOME COST SAVINGS BY INCORPORATING OTHER FEES, TRANSITION THE PILOT CARDS FOR SOLID WASTE AS WELL AS FRANCHISING COMMERCIAL.

THE RFP IS GOING TO COST APPROXIMATELY $40,000.

THE CONSULTANT WILL TAKE US THROUGH THIS PROCESS.

THEN THE COUNCIL GAVE US DIRECTION TO TRANSFER THE LITTER COLLECTION FROM THE GENERAL FUND OVER TO THE SOLID WASTE FUND, IS ABOUT $130,000.01 A MONTH FEE INCREASE.

THIS IS WHAT THE SOLID WASTE FUND LOOKS LIKE.

YOU CAN SEE THE REVENUE INCREASES BECAUSE OF THE ADDITIONAL FEES FROM THE 4.2 MILLION, THIS YEAR'S PROJECTION TO 4.8 NEXT YEAR AND MODERATE INCREASES AFTER THAT.

PRIOR TO THAT, YOU'LL SEE THAT WE DIDN'T INCUR REVENUE LOSS OF REDUCTION IN FUND BALANCE AS PROGRAMMED PARTICULARLY THE CURRENT YEAR.

WE CONTINUE TO ABSORB THAT.

BUT BASED ON OUR PROJECTIONS, WE SHOULD WRITE OUT SHIP GOING FORWARD AND SLOWLY START BUILDING UP THE FUND BALANCE AGAIN.

I HAVE A COUPLE OF FUNDS RELATED TO THE CEMETERY.

THIS IS THE OPERATING FUND.

YOU CAN SEE WE COLLECTED ALMOST 57,000 LAST YEAR.

THIS YEAR'S BUDGET WAS 27,000.

BUT REALLY BASED ON THE COLLECTION SO FAR, WE HAVE THE YEAR END PROJECTION AT $75,000, AND THEN WE BACK OFF OF THAT GOING FORWARD TO $63,500.

IT'S WELL POSITIONED TO COVER ITS COSTS IN THIS AREA.

I THINK A LARGE PART OF THE COST WAS FOR OUTSIDE SERVICES THIS YEAR FOR RESETTING HEADSTONES.

WE ALSO HAVE A CEMETERY ENDOWMENT FUND.

THIS FUND IS DESIGNED TO PROVIDE PERPETUAL MAINTENANCE CARE, AND ANYTHING IT COLLECTS IDENTIFIES AS PRINCIPAL AND INTEREST INCOME.

IF IT'S NOT SPENT THAT YEAR, IT CAN'T BE SPENT.

ONLY INTEREST INCOME IN ANY PARTICULAR YEAR CAN BE USED.

THIS FUND PROBABLY AT ITS CURRENT STATE CONTINUE TO BUILD UP.

I THINK IT WASN'T CREATED THAT LONG AGO TO REALLY COLLECT A MASSIVE AMOUNT BY THE TIME THE CEMETERY BILLS OUT, BUT WE DID WANT TO POINT OUT TO THE COUNCIL THAT WE DO HAVE THIS FUND, IT DOES EXIST.

THEN THE EQUIPMENT REPLACEMENT FUNDS.

THIS ONE FOR GOVERNMENTAL AND PROPRIETARY, YOU HEARD ABOUT EARLIER THIS EVENING.

IT'S DESIGNED TO MAINTAIN AND REPLACE OUR FLEET OVER TIME.

THE GOVERNMENTAL COVERS THE GENERAL FUND, PPF, AS WELL AS THE ESL FUNDS.

THE FUND BALANCE WE'RE FORECASTING AT THE END OF THIS YEAR IS $3.8 MILLION.

WE HAVE REVENUE FORECAST AT 1.7 COME IN AT 905,000 LISTED TO EXPAND, AND WE HAVE A LIST OF PROJECTS HERE.

WE THINK WE'RE IN NEXT FISCAL YEAR 2025 AT $4.6 MILLION.

[02:00:09]

BEST PRACTICE IS TO HAVE A FUND BALANCE IN THIS FUND OR AT LEAST A FUND BALANCE THAT'S EQUAL TO ABOUT 80% OF THE REPLACEMENT VALUE OF THE FLEET.

YOU DON'T NECESSARILY HAVE TO GET TO 100% BECAUSE YOU DON'T REPLACE ALL THE FLEET AT ONE TIME.

SOME OF THE STRATEGIES THAT WE WANT TO EMPLOY GOING FORWARD INVOLVE EVALUATING THE REPLACEMENT SCHEDULE OF THE FUND TO HELP US GET TO THAT 80% MARK.

THIS WOULD INVOLVE LOOKING AT REPLACEMENT.

SOME EXPERIENCE I'VE HAD IN THE PAST OCCURRED AROUND THE PANDEMIC TIME PERIOD.

BUT LOCAL GOVERNMENTS TYPICALLY BUY OUR FLEET AT A DISCOUNT.

BUT WHEN WE RESELL IT, IT'S SOLD JUST LIKE PRIVATE INDUSTRY STOCK.

YOU DON'T RECEIVE A DISCOUNT WHEN YOU GO OUT AND RESELL YOUR FLEET.

THE OTHER THING IS A LOT OF OUR FLEET, WE DON'T NECESSARILY RACK UP MILES AS A LOT OF PEOPLE IN THE PRIVATE SECTOR DO AS WELL BECAUSE IT'S MOSTLY DRIVING AROUND TOWN.

THERE'S SOMETIME A HAPPY POINT WHERE IF YOU HAVE THE RIGHT REPLACEMENT CRITERIA, YOU CAN PURCHASE A PIECE OF APPARATUS OR VEHICLE, KEEP IT WITHIN FIVE-YEAR PERIOD, SOMEWHERE AROUND THE TIME THE WARRANTY IS WORN OUT, YOU DON'T EXCEED THE WARRANTY BECAUSE OF MILEAGE, AND YOU CAN SELL IT AND REALLY REDUCE THE WHOLE LIFE CYCLE COST, PURCHASING AND MAINTENANCE TO WHERE YOU CAN ALMOST BREAKEVEN OR JUST FOR A FEW THOUSAND DOLLARS ON THAT FLEET.

TO TRY TO HELP TO GET TO THAT 80% MARK, WE WANT TO TRY TO PLAY WITH THOSE AND SEE IF WE CAN MATHEMATICALLY MAKE THAT WORK AS OPPOSED TO A LOT OF PEOPLE WHO KEEP PIECE OF APPARATUS A LONG TIME.

I DO OWN A VEHICLE WITH OVER 300,000 MILES ON IT, SO I GUESS I'M NOT PRACTICING WHAT I PREACH.

BUT IN ANY EVENT, YOU CAN GET IT TO WORK WHERE YOU CAN REDUCE YOUR OVERALL LIFE CYCLE COSTS OF A FLEET, AND THAT ACTUALLY CAN HAVE A CASCADING EFFECT.

OVERALL, WE WANT TO TRY TO MAKE SURE WE GET OUR STAFF THE EQUIPMENT THEY NEED TO DO THEIR JOBS, AND THIS WOULD BE ONE STRATEGY WE WANT TO EVALUATE.

WE'VE ALREADY TALKED ABOUT CASH FUNDING LARGE CAPITAL PROJECTS, AND WE'RE ALREADY IMPLEMENTING THAT ONE.

THE OTHER ONE IS USE OF ARPA FUNDING TO PURCHASE THE POLICE VEHICLES THAT WAS MENTIONED EARLIER.

THAT'S ALLOWING US TO AVOID USING FUND BALANCES IN THIS FUND AS WELL.

THEN THE LAST ONE IS TIMING OF VEHICLES.

JUST LIKE CLINT RECOMMENDED TODAY TO PURCHASE THE POLICE VEHICLES FOR NEXT YEAR AND RECEIVE THE LARGE SAVINGS, A LOT OF TIMES YOU COULD PURCHASE OR AT LEAST ORDER YOUR EQUIPMENT IN JUNE OF ONE YEAR, GET THE CURRENT YEAR MODEL AT A DISCOUNT AS OPPOSED TO WAITING NEXT YEAR FOR ITEMS THAT YOU PUT IN THE BUDGET.

YOU DON'T NECESSARILY HAVE TO PAY FOR THEM NOW, YOU JUST HAVE TO ORDER THEM.

A LOT OF EQUIPMENT HAVE LONG DELIVERY TIME PERIODS ON THEM NOW.

THEY'VE BEEN EXTENDED POST PANDEMIC.

THAT COULD MATCH UP WHEN THE EQUIPMENT IS AVAILABLE ANYWAY.

IT ALLOWS US TO GET AHEAD OF OTHER CITIES THAT ORDER THE SAME IDENTICAL VEHICLES AND EQUIPMENT AS WELL.

WE WANT TO TOY WITH THOSE TYPE OF STRATEGIES, AND THAT'S WHY WE DIDN'T WANT TO COME FORWARD WITH A FIVE-YEAR FORECAST WITH ALL THOSE CHANGES THAT WE WANT TO EVALUATE OVER THE NEXT YEAR.

ARE THERE ANY QUESTIONS ON THOSE ITEMS? ON THE PROPRIETARY FUND, THE SAME THING; FUND BALANCE, WE ANTICIPATE BEING $160,000 REVENUE NEXT YEAR, 605,000 EXPENDITURES, 207,000, AND WE LIST THE ITEMS THAT WE'RE SCHEDULED TO PURCHASE.

YEAR-END FUND BALANCE NEXT YEAR WILL BE OVER 558,000 BASED ON OUR FORECAST.

PRETTY MUCH THE SAME THING HERE IN TERMS OF STRATEGIES TO GET OVER THE 80%.

WE'VE TALKED ABOUT RE-EVALUATING REPLACEMENT CRITERIA, LARGE CAPITAL PROJECTS, THE TIMING.

THEN THE LAST ONE IS NEW HERE TO SUPPLEMENT THE FUND BALANCE BY TRANSFERRING A FUND BALANCE FROM THE WASTEWATER FUND.

THE WASTEWATER FUND HAS A CAPITAL OF $14.4 MILLION, ALMOST 50% OF THE EXPENDITURE OF THE FUND.

AS WE GO THROUGH AND REALLY IDENTIFY ALL THE ASSETS, EVERYTHING THEY HAVE, WHAT THE REPLACEMENT SCHEDULE SHOULD BE AND THE TIMING OF IT.

WE'RE PROPOSING TO LOOK AND SAY SHOULD THERE BE A TRANSFER BACK FROM THE WATER AND SEWER FUND TO SUPPLEMENT THE FUND BALANCE IN THIS PARTICULAR FUND.

[02:05:01]

ANY COMMENTS, QUESTIONS? THEN WE HAVE THE EQUIPMENT SERVICES FUND, AND THIS FUND REALLY IS TO FUND REPAIRS AND MAINTAINS EQUIPMENT AND VEHICLES IN OUR FLEET.

WE ANTICIPATE INFLATIONARY COSTS FOR REPAIRS IS LIKE EVERYONE ELSE IS EXPERIENCING, AS WELL AS FUEL GOING FORWARD.

THEY'RE FUNDED BY CONTRIBUTIONS FROM OTHER DEPARTMENTS.

THE FUND BALANCE WE'RE ANTICIPATING FOR THE END OF THIS FISCAL YEAR IS 307,000, WE ANTICIPATE CONTRIBUTIONS OF 2.4 MILLION NEXT YEAR AND 2.3 MILLION IN EXPENDITURES NEXT YEAR.

WE HAVE A ENDING FUND BALANCE FOR FISCAL YEAR '25 TO $269,000.

THAT BRINGS US TO THE ARPA FUNDING.

PREVIOUSLY, WE SPENT MONEY ON FIREFIGHTERS, THE MEDICAL DIRECTOR, THE CAD SYSTEM, FIRE TRUCKS, MS UNITS, AND FIRE MEDICAL EQUIPMENT.

FOR THIS FISCAL YEAR, WE'RE PROPOSING, AS YOU SAW EARLIER, TO SPEND 1.5 MILLION FOR THE MEDICAL TRANSPORT PERSONNEL, CAD OF OVER 500,000, TO PAYOFF THE COST FOR THE NEW CAD SYSTEM, AND FOR THE IT FUND, FIRE AND DISPATCH PERSONNEL.

THAT'S 339,000 IN THE GENERAL FUND, AND THEN THE POLICE VEHICLES THAT WE TALKED ABOUT EARLIER ALLOCATING THE 1.9 MILLION.

THIS IS HOW WE WERE PROPOSING TO DO IT, BUT THEY ACTUALLY CAME IN UNDER THIS NUMBER.

THEN NEXT FISCAL YEAR, WHEN WE LOOKED AT THE MEDICAL TRANSPORT, I SHOWED THE 614,000 TRANSFERRED OVER THERE.

THIS FUND WOULD BE EXHAUSTED AFTER THESE EXPENDITURES.

THE WAY ARPA IS LAID OUT, WE HAVE TO ACTUALLY BUDGET THE FUNDS BY FISCAL YEAR '25 AND EXPEND THEM ALL BY THE END OF DECEMBER '26.

THIS WOULD PUT US IN POSITION TO MEET THOSE DEADLINES AND EXHAUSTING FUNDS, AND I HAVE TO WORRY ABOUT HAVING FEDERAL GOVERNMENT RECLAIM ANY GRANT FUNDING FOR ARPA.

THEN A FEW OTHER FUNDS, I'LL MAKE A MAD DASH.

THIS IS THE PUBLIC EDUCATION AND GOVERNMENT FUND THAT PAYS CHANNEL FUNDING, SO IT'S USED TO COVER CAPITAL EXPENDITURES RELATED TO MUNICIPAL PUBLIC ACCESS CHANNELS.

THE FUND BALANCE FOR THIS YEAR IS 129,000 TO BE FORECAST, THEN NEXT YEAR, 42,000 IN INCOME AND EXPENDITURES OF $94,000.

WE'RE PROPOSING TO CONSIDER A NEW VOTING EQUIPMENT, NEW AGENDA SOFTWARE, AND POSSIBLY NEW INDIVIDUAL MONITORS AS WELL FOR THE COUNCIL AND OTHER TECHNOLOGY SUBSTITUTIONS AS WELL WITH THE 94,556.

NEXT FISCAL YEAR WITH A FUND BALANCE OF $76,000, SLIGHTLY OVER THAT. THE HOTEL/MOTEL FUNDS.

THIS FUND IN SOURCE IS, OF COURSE, 7% OF THE RENTAL ON HOTEL ROOMS IN THE CITY.

IT'S A RESTRICTED FUND FOR THE PURPOSES OF TOURISM CONVENTIONS, AS WELL AS OTHER RELATED ACTIVITIES THAT BASICALLY PUT HEADS IN BEDS.

THE FUND BALANCE IS RIGHT AT $500,000.

NEXT YEAR'S REVENUES FORECAST WOULD BE 530,000, EXPENSES OF 562, SO WE'D END THE YEAR AT 466,000 WHERE THE FUND BALANCE WOULD BE IN THIS FUND.

A LOT OF EXPENDITURE CATEGORIES ARE FOR PROJECTS AND EVENTS, PROFESSIONAL SERVICES, FOR THE PUBLIC ART, LEASE ON LAND, ADVERTISEMENT, BUILDING MAINTENANCE, AND EVENT SPONSORSHIPS, AS WELL AS GRANTS AND OTHER ACTIVITIES.

>> HARLAN, I WAS GOING TO ASK THIS QUESTION IN AN ITEM OR TWO, BUT IT MIGHT FALL HERE.

JUST TELL ME IF IT SHOULD BE BUMPED.

BUT AS FAR AS THIS HOTEL MOTEL FUND, WE'RE TALKING, LIKE I SAID, IN AN ITEM OR TWO ABOUT, POTENTIALLY LOOKING AT IN HOUSE, SOMEONE THAT WILL DO THE TOURNAMENTS AND THINGS.

IS THIS A FUND THAT COULD PAY FOR THAT STAFF PERSON?

>> WE WOULD NEED TO LOOK AT IT WITH LEGAL.

IT WOULD BE LIMITED IN WHAT IT COULD DO.

>> SURE. I WAS WONDERING IF THERE'S AN ELEMENT OF IT.

[02:10:02]

>> [OVERLAPPING] THERE COULD BE AN ELEMENT.

>> THERE'S THE ELEMENT OF TOURISM AND POTENTIALLY PUTTING HEADS IN BEDS.

WE'VE TALKED A NUMBER OF TIMES ABOUT THOSE BASEBALL FIELDS AND OPPORTUNITY TO DO MORE WITH THEM, ESPECIALLY TOURNAMENT PLAY.

>> CORRECT. THERE'S THAT TWO STEP TEST THAT WE HAVE TO DO, SO WE WOULD NEED TO LOOK AT SPECIFICALLY WHAT WE'D BE ASKING THEM TO DO AND THEN COORDINATE WITH THE ATTORNEY'S OFFICE TO VERIFY, SO DEFINITE MAYBE.

>> IT DOESN'T HURT TO EXPLORE.

>> THANK YOU VERY MUCH.

THEN WE HAVE THREE MUNICIPAL COURT FUNDS, THE COURT TECHNOLOGY FUND THAT YOU HAVE BEFORE YOU.

WE ANTICIPATED ANY FUNDED BALANCE OF $134,000, 28,000 IN REVENUE AND 46 IN EXPENDITURES NEXT YEAR, AND ANY FUND BALANCE OF 116,000, AND A LOT OF THAT EXPENDITURE IS GOING TO COVER THEIR SOFTWARE PACKAGE IN CODE.

THEN THE JUVENILE CASE MANAGEMENT, THIS COVERS THE PERSONNEL COSTS, TRAVEL, SUPPLIES, AND EXPENSES FOR THE JUVENILE CASE MANAGER.

WE ANTICIPATED ANY FUND BALANCE OF 17,491, THE 26,000 REVENUE AND 31 EXPENDITURES, SO THE FUND BALANCE WILL DECREASE SLIGHTLY.

THEN THE BUILDING SECURITY FUND, SO THIS IS COVERED SECURITY FOR THE COURT SYSTEM.

ENDING FUND BALANCE OF 28,000 REVENUE OF 21,000 NEXT YEAR AND 10,000 IN EXPENDITURES, AND THAT COVERS THE MAINTENANCE AND WARRANTY FOR THE X-RAY MACHINE, AS WELL AS THE CAMERAS AS WELL AS THE COST ALLOCATION.

THE FUND BALANCE IS ANTICIPATED TO END NEXT FISCAL YEAR, $38,978, AND I'LL BE HAPPY TO RESPOND TO ANY QUESTIONS ON THOSE FUNDS.

>> GOOD.

>> ARE WE READY TO MOVE ON? THAT BRINGS US TO ITEM 8B, RECEIVER REPORT,

[8.B.Receive a report, hold a discussion and provide staff direction regarding the operation of Chisenhall Sports Complex. (Staff Contact: Jen Basham, Director of Parks and Recreation)]

HOLD A DISCUSSION AND PROVIDE STAFF DIRECTION REGARDING THE OPERATIONS OF CHISENHALL SPORTS COMPLEX.

THE STAFF CONTACT IS JEN BASHAM, DIRECTOR OF PARKS AND RECREATION.

>> GOOD EVENING, MAYOR AND COUNCIL.

IT'S BEEN A WHILE SINCE YOU'VE SEEN A PARKS ITEM HERE. WELCOME BACK.

THIS EVENING, I'M HERE TO TALK A LITTLE BIT ABOUT CHISENHALL, AND SPECIFICALLY HOW WE OPERATE THIS COMPLEX, AND WHAT SOME OF OUR OPTIONS ARE MOVING FORWARD.

I'LL JUST GET STARTED BECAUSE I KNOW THERE'S A BASKETBALL GAME, AND THAT SAME CLOCK IS TICKING THAT HARLAN HAD.

WE'LL START THIS EVENING, THE COMPLEX HAS 15 FIELDS, 10 BASEBALL, 5 SOFTBALL, 2 CONCESSION STANDS.

IT'S A LITTLE OVER 65 ACRES.

CURRENTLY, THE COMPLEX'S MAIN INTENTION IS TO FOCUS ON SERVING OUR LOCAL COMMUNITY.

WE'VE REALLY HONED IN ON OUR YOUTH SPORTS ASSOCIATIONS AND OUR ADULT ATHLETICS, AND TOURNAMENTS HAVE BEEN WHEN THERE'S SPACE.

I'LL GET INTO THE BREAKDOWN OF THAT.

BUT WE'VE BEEN TALKING IN THE PAST ABOUT WHAT BRINGING A FOCUS TO TOURNAMENTS WOULD LOOK LIKE, THOSE ARE THREE THINGS THAT WE REALLY FEEL LIKE TOURNAMENTS HAVE AN IMPACT ON, OF COURSE, ECONOMIC IMPACT, BRINGING MORE PEOPLE INTO TOWN, WHETHER IT'S HEADS AND BEDS, OR WHETHER IT'S JUST EATING AT RESTAURANTS, GOING TO GAS STATIONS, STOCKING UP AT THE GROCERY STORE.

WE KNOW THAT IT HAS A DIRECT IMPACT WHEN WE BRING TEAMS INTO TOWN.

DEVELOPMENT, TOURNAMENTS OBVIOUSLY HAVE A BIG IMPACT ON ALLOWING OUR YOUTH TO GROW, AND THEN WHEN THEY GET TO MIDDLE SCHOOL AND HIGH SCHOOL, AND THEY GET ON HIGHER LEVEL TEAMS THAT WE REALLY LOVE AND TAKE PRIDE IN KNOWING THAT THEY WERE DEVELOPED AT OUR SPORTS COMPLEX.

THEN, OF COURSE, TOURNAMENTS ARE A COMPLETELY DIFFERENT SOURCE OF REVENUE THAN OUR YOUTH ASSOCIATION AGREEMENTS.

RIGHT NOW, BYA IS THE ONLY ONE THAT WE HAVE AN AGREEMENT IN PLACE WITH.

WE ENTERED INTO A NEW AGREEMENT WITH BYA BACK IN APRIL OF 2022.

IT'S SET TO RENEW ANNUALLY THROUGH 2027, WHICH IS WHY THIS IS A FUN TIME TO HAVE THIS CONVERSATION BECAUSE WE'LL BE ABLE TO PLAN ACCORDINGLY.

RIGHT NOW, BYA SCHEDULES ALL THE FIELDS, THEY MANAGE ALL THE YOUTH REC LEAGUES FOR BASEBALL, SOFTBALL, AND YOUTH FOOTBALL.

THEY DON'T ACTUALLY PLAY THEIR FOOTBALL GAMES OUT AT CHISENHALL, THEY PLAY THOSE AT BISD COMPLEXES OR THEY TRAVEL, BUT WE DO OUR ADULT FOOTBALL LEAGUES AT CHISENHALL.

THEN THEY ARE SCHEDULED FOR THREE SEASONS A YEAR.

[02:15:03]

CURRENTLY, THEY DON'T REALLY USE THAT SUMMER LEAGUE, BUT IT IS IN THEIR CONTRACT THAT THEY HAVE FIRST RIGHT OF REFUSAL OF THAT TIME.

THEN THEY DO MANAGE ALL CONCESSIONS, AND THAT IS IN THEIR LEAGUE PLAY AS WELL AS TOURNAMENTS.

THEY GET FIRST RIGHT OF REFUSAL.

IF WE'RE BRINGING IN A TOURNAMENT OR HAVING A SPECIAL EVENT, WE CONTACT BYA AND SAY, HEY, WE'RE HAVING AN EVENT.

IF THEY WANT TO RUN CONCESSIONS, THEY CAN, IF THEY WANT TO ALLOW FOOD TRUCKS, IT'S THEIR JAM, AND THE CITY GETS A 10% REVENUE SHARE OF THAT.

THEY ALSO PAY A PER PLAYER FEE FOR $6 A KIDDO PER RESIDENT AND NINE FOR A NON-RESIDENT.

SINCE WE ENTERED INTO THE NEW CONTRACT, THIS IS THE REVENUE THAT WE HAVE GENERATED FROM THAT.

WHAT I WILL NOTE IS THAT YEAR TO DATE FOR THIS YEAR, WE HAVEN'T REALIZED THIS SPRINGS MONEY, SO YOU'LL SEE THAT LAST YEAR LOOKS GREAT AT 30,000 FOR CONCESSIONS.

BUT YEAR TO DATE, WE HADN'T REALLY REALIZED THAT WE WON'T UNTIL SEPTEMBER, WE'LL HAVE A TRUE UP AND SHOULD BE RIGHT ABOUT WHERE WE WERE LAST YEAR, IF NOT HIGHER, THEN PER PLAYER FEE, THERE WAS A SHIFT LAST YEAR.

THEY HAD LESS KIDDOS, OF COURSE, WE CLOSED DOWN ARABIAN IN THE SUMMER.

FOR CURRENT OPERATIONS, LIKE I SAID, THEY HAVE THREE SEASONS.

THEY DO SEPTEMBER THROUGH NOVEMBER, MARCH THROUGH MAY, AND THEN THEY ARE IN CONTRACT TO DO SUMMER IF THEY'D LIKE.

THEN WE REST THE FIELDS FROM MID-NOVEMBER TO MID-FEBRUARY.

OBVIOUSLY, AS WE TURN THOSE FIELDS OVER INTO ARTIFICIAL TURF, WE CAN SHORTEN THOSE WINDOWS, BUT RIGHT NOW, THOSE ARE REALLY IMPORTANT FOR US TO KEEP THOSE FIELDS IN GOOD PLAYING CONDITION.

THEN WE HOST THREE SPECIAL EVENTS OUT THERE, BUNNY DAYS, FOURTH OF JULY, AND BOO BASH.

THAT LEAVES US ABOUT 13 WEEKENDS.

WE HAVE NINE BETWEEN JUNE AND AUGUST, AND THEN TWO DURING BOTH OF THOSE SUMMER AND FALL SEASONS, AND THEN WE WANT TO MAKE SURE THAT WE KNOW, AS WE'RE HAVING THIS CONVERSATION, AND WHAT THESE OPERATIONS LOOK LIKE MOVING FORWARD, THAT OBVIOUSLY WE'RE UNDER CONSTRUCTION ON HALF OUR FIELDS THIS SUMMER, AND IT IS IN OUR CIP TO DO THE OTHER HALF OF THE FIELDS NEXT SUMMER.

THAT MASSIVE TOURNAMENT WINDOW IS REALLY NOT IN PLAY FOR THE NEXT TWO SEASONS.

THIS IS A GREAT TIME TO HAVE THE CONVERSATION TO SAY, WHAT ARE WE GOING TO DO? LET'S PLAN IT OUT? LET'S GET READY FOR WHAT'S COMING IN THE FUTURE.

IN HOUSE, IF WE WERE TO ENHANCE OUR CURRENT OPERATIONS, WHAT WE WOULD LOOK AT IS TO DO AN ADDITIONAL STAFF MEMBER, THAT STAFF MEMBER WOULD BE RESPONSIBLE FOR SCHEDULE COORDINATION OF ANY TOURNAMENTS.

BUT THE BIG DIFFERENCE BETWEEN HOW WE DO OPERATIONS NOW AND WHAT WE WOULD ANTICIPATE DOING IS THAT THAT WOULD BE THEIR PRIMARY FOCUS.

OUR ATHLETIC SUPERINTENDENT RIGHT NOW, THEY MANAGE THE CALLS AS WE GET IT, BUT THEY ARE OPERATIONS.

THEIR BIG FOCUS IS REALLY MAKING SURE THAT THE FACILITY IS MAINTAINED.

THEY SCHEDULE ALL OF THOSE, BUT THEY'RE NOT SOLICITING, THEY'RE NOT SEEKING OUT.

THEY'RE JUST MAKING SURE THAT IF WE HAVE THEM, THEY'RE RUNNING SMOOTHLY, AND THAT WOULD BE THE SECOND COMPONENT OF THE STAFF MEMBER WOULD BE LOGISTICS MANAGEMENT AS WELL AS ON SITE MANAGEMENT.

OVERSIGHT OF OUR STAFF, WE CURRENTLY HAVE OUR ATHLETICS DIVISION OUT AT EVERY TOURNAMENT, MAKING SURE THAT THE FIELDS ARE BEING RAN, AND WE ALSO HAVE OUR OWN ATHLETICS TEAM THAT COMES OUT WHEN WE'RE RUNNING OUR OWN LEAGUES TO MAKE SURE THAT THOSE ARE RUNNING SMOOTHLY.

THE OTHER COMPONENT OF IT WOULD BE THE SPONSORSHIP.

WE DON'T ACTUALLY DO ANY NAMING RIGHTS ON OUR FIELDS RIGHT NOW.

WE DON'T HAVE ANYTHING ON ANY OF OUR SCOREBOARDS, THAT SAYS, THIS PERSON.

THIS WOULD BE A BIG OPPORTUNITY FOR US TO DO THAT.

IT'S JUST BEEN SOMETHING THAT OUR STAFF REALLY HASN'T HAD THE TIME TO BREAK OFF AND TAKE HOLD OF.

WE'VE HAD THE CONVERSATION A TON OF TIMES AND JUST REALLY HAVEN'T BEEN ABLE TO DO THAT.

THEN THE LAST PORTION OF THAT WOULD BE MARKETING THE TOURNAMENTS THAT ARE COMING TO TOWN, MAKING RELATIONSHIPS WITH OUR HOTELS IN TOWN, WITH JELLYSTONE WITH EVERYBODY ELSE TO MAKE SURE THAT EVERYONE KNOWS WHAT'S COMING INTO TOWN, BEING ABLE TO MARKET THE HOTELS, AS WELL AS MARKET THE CITY OF BURLESON, TWO TOURNAMENTS THAT ARE BEING HOSTED.

CONSIDERATIONS WHEN WE'RE LOOKING AT THAT IS THAT WE WOULD HAVE CONTROL OVER THOSE OPERATIONS.

WE WOULD BE ABLE TO PROVIDE DIRECT OVERSIGHT OF TOURNAMENT LOGISTICS.

WE'D MAKE SURE THAT ALL OF OUR STANDARDS ARE BEING MET, THAT OUR FIELDS ARE BEING MAINTAINED TO THE LEVEL THAT WE HAVE CURRENTLY, AND THAT WE WANT TO MAKE SURE THAT THEY'RE CONTINUING TO HAVE MOVING FORWARD.

THEN, OF COURSE, WE KNOW THAT WE WOULD HAVE INCREASED REVENUE IF WE WERE FOCUSING SOME STAFF ON THIS, AND IT WOULD ALLOW US TO REINVEST IN THIS FACILITY IN THE FUTURE.

THE THIRD PARTY MANAGEMENT IS THE OTHER OPTION THAT WE'RE BRINGING FORWARD THIS EVENING, AND THIS WOULD JUST ALLOW THE CITY TO ESSENTIALLY CONTRACT OUT ALL OF THE SERVICES THAT WE JUST DISCUSSED.

IT COULD INCLUDE THAT SCOPE COULD BE REFINED.

WE COULD DO A HYBRID VERSION, WE COULD DO AN ALL IN VERSION, BUT IT WOULD BE THE SAME THING, GENERAL MANAGEMENT OF THE FACILITY, DAY TO DAY OPERATIONS, THE SCHEDULED COORDINATION YEAR ROUND, SO THEY WOULD ACTUALLY WORK WITH BYA AND LIAS BETWEEN THAT AS WELL AS THE TOURNAMENT, AND THEY WOULD DO THE MARKETING AND RELATIONSHIP BUILDING BETWEEN OUR HOTEL, MOTEL, AND CITY.

I'M BLINKING. I'M SORRY.

I DON'T SLEEP A LOT RIGHT NOW.

[02:20:01]

BUT DIFFERENT CITY RELATIONSHIPS WITH RESTAURANTS, ETC FOR THAT.

THE KEY CONSIDERATIONS FOR THAT WOULD BE THE EFFICIENCY.

WE WOULD REALLOCATE A PORTION OF OUR EXISTING STAFF.

WE'RE ALREADY ACTUALLY HAVING THOSE CONVERSATIONS WITH THE FIELDS BEING TRANSITIONED TO TURF AS THIS GIVES US AN OPPORTUNITY TO TAKE OUR ATHLETICS TEAM AND ENHANCE OUR LEVEL OF SERVICE IN OUR GENERAL PARKS, BECAUSE WE SHOULD REALIZE LESS TIME AND RESOURCES BEING ALLOCATED ON THE FIELDS ONCE THOSE ARE COMPLETED.

WE ARE RECOGNIZING THAT THERE COULD BE SOME RELATIONSHIP ISSUES BETWEEN BYA AND THE EVENTS WE HOST AND THE TOURNAMENT SCHEDULING, SINCE WE WOULD NO LONGER HAVE ANY CONTROL OVER THAT.

BUT THAT DOESN'T NECESSARILY MEAN A BAD THING, IT'S JUST A RELATIONSHIP TO MANAGE, AND THEN THE MAINTENANCE OF THE FACILITY WOULD BE MANAGED BY THAT THIRD PARTY POTENTIALLY.

AS WITH ALL CONTRACTS, WE ARE JUST AWARE THAT WE WOULD BE MANAGING THAT RELATIONSHIP AND THAT CONTRACT, AND SO WE COULD HAVE A GREAT VENDOR COME IN AND THEY DO A WONDERFUL JOB, OR WE COULD END UP MANAGING IT.

IT JUST IT REALLY DEPENDS ON HOW THAT PANS OUT, AND THEN WE WOULD DO A REVENUE SHARE IN THAT SITUATION.

WE WOULDN'T REALIZE ALL THE REVENUE FROM THAT.

WE KNOW THAT WE WOULD BE RECEIVING A PERCENTAGE OF THAT, BUT IT ALSO WOULD RESULT IN INCREASED REVENUE OVER WHAT WE'RE CURRENTLY DOING, AND WE RECOGNIZE THAT AS WELL.

THE OPTIONS FOR THIS EVENING IS JUST TO START THE CONVERSATION.

WE'RE NOT ANTICIPATING MAKING ANY DECISIONS.

WE JUST WANTED TO PUT THIS OUT THERE AND GET COUNSEL'S FEEDBACK ON WHAT YOU'RE THINKING SO THAT WE CAN PREPARE ACCORDINGLY.

>> IF WE GO IN HOUSE, TOURNAMENT, ARE YOU GOING TO NEED A NEW FTE OR ARE YOU GOING TO ROLL OVER AN EXISTING FTE INTO THAT POSITION?

>> WE'RE LOOKING AT BOTH RIGHT NOW.

SINCE I JUST RETURNED, WE'RE LOOKING AT OUR STRUCTURE IN GENERAL.

RIGHT NOW, WE HAVE A FEW STAFF THAT HAVE SHIFTED DIFFERENT POSITIONS, AND SO IT'S A PERFECT OPPORTUNITY FOR US TO SAY HOW WE CAN MAXIMIZE THEM.

BUT WHAT WE'RE DISCUSSING IN HERE WOULD BE POTENTIALLY A FULL FTE, AND THERE WOULD BE THE OPTION.

AGAIN, THIS IS INITIAL BLUSH CONVERSATION OF LOOKING AT THAT SPONSORSHIP CITYWIDE AND WHAT THAT WOULD LOOK LIKE, AS WELL AS BARTLETT, AS WE NEGOTIATE THAT CONTRACT.

IT WOULD BE IN ADDITION TO CHISENHALL, IF WE WERE LOOKING AT THAT IN HOUSE TOURNAMENT MANAGEMENT.

BUT WE HAVE TO REFINE THAT.

THAT'S A FUTURE CONVERSATION.

>> JEN, WHAT WAS THAT CARNIVAL OUT THERE ABOUT A MONTH AGO AT CHISENHALL PARK? WHAT WAS THAT CARNIVAL?

>> HONEY TOUR.

>> WELL, THAT WAS WITH THE HONEY TOUR?

>> YES, SIR.

>> I COULDN'T FIGURE OUT WHAT THAT WAS.

>> THAT WAS IN OLD TOWN.

WE MOVED IT BECAUSE OF THE CONSTRUCTION THAT'S GOING ON IN OLD TOWN.

WE'RE DOING OUR FINAL WRAP UP TO SEE WHAT THE REVENUE SHARE WAS THIS YEAR.

WE HAVE THAT FINAL CHECK TO SEE IF THAT WILL BE A PERMANENT HOME AT CHISENHALL, OR IF IT MAKES SENSE TO MOVE IT BACK TO OLD TOWN.

>> DO YOU HAVE A BROCHURE THAT YOU PASS OUT TO PEOPLE WHEN THEY COME IN FOR OUR RESTAURANTS, FOR OUR HOTELS, FOR CHISENHALL PARK, WHERE TO GO EAT? THERE'S REVENUE IN THAT.

>> CURRENTLY, WE HAVE TWO DIFFERENT TRAVEL TEAMS THAT BOOK ALL OF OUR TOURNAMENT WEEKENDS, AND THEY'RE REALLY WELL VERSED IN OUR COMMUNITY.

>> YOU TOUCHED ON THIS, BUT THE CONCERN I WOULD HAVE ABOUT A THIRD PARTY IS IT'S A LOT OF PEOPLE MANAGING AND RELATIONSHIP MANAGING BECAUSE IF WE'RE USING THEM TO SEEK OUT SPONSORSHIPS, THAT'S CONNECTING WITH BUSINESS LEADERS AND COMMUNITY LEADERS THAT, WE'RE STILL AT THE HEART OF US, A SMALL TOWN, AND A LOT OF US KNOW AND ARE CONNECTED TO A LOT OF THE SAME PEOPLE, AND SO IF ONE RELATIONSHIP OR ONE CONVERSATION GETS TAKEN AWRY, THEN IT COULD SPOIL A LOT, IT COULD BE A DOMINO EFFECT.

I WORRY ABOUT HOW MUCH TIME THAT IF IT'S A GREAT THIRD PARTY, THEN WE'RE GREAT, BUT IF IT'S NOT, IT REQUIRES SO MUCH MORE MANAGEMENT.

THEN WE HAVE TO REPAIR, AND THEN WE HAVE TO CLEAN UP.

THAT JUST WORRIES ME.

I'M MUCH MORE IN FAVOR OF CONSIDERING WHAT BRINGING IT IN HOUSE LOOKS LIKE.

I'D LIKE TO EXPLORE, ARE THERE ANY OPPORTUNITIES FOR THE HOTEL MOTEL TAX TO COVER SOME OF THIS? ALSO, YOU SAID, SPONSORSHIPS ARE SOMETHING WE HAVEN'T TOUCHED.

IF THERE'S SOMEONE AT THIS DAIS THAT KNOWS ABOUT SEEKING OUT SPORTS SPONSORSHIPS AND PUTTING TOGETHER, ADVERTISING, THERE'S A LOT OF REVENUE THAT I THINK IS ON THE TABLE THAT WE COULD PURSUE, BUT IT'S JUST GOING TO BE ABOUT HOW WE STRUCTURE IT.

>> ABSOLUTELY.

>> I'M DEFINITELY IN FAVOR OF HAVING THE CONVERSATION.

>> IN THE INTEREST OF FULL DISCLOSURE HERE, I HAVE BEEN APPROACHED BY A PRIVATE COMPANY THAT IS VERY INTERESTED IN PURSUING THIS THIRD PARTY MANAGEMENT,

[02:25:05]

AND THEY'VE BEEN MADE TO UNDERSTAND THAT SHOULD COUNCIL DECIDE TO DO SO, THAT IT WOULD BE THROUGH A COMPETITIVE PROCESS AND NO OTHER WAY, AND THEY UNDERSTAND THAT.

I HAVE BECOME CONVINCED THAT WE'VE HAD 14 YEARS OF OPPORTUNITY SINCE THE CHISENHALL FIELDS WERE BUILT TO DO SOMETHING WITH THEM, AND WE'VE NOT DONE IT.

WE'VE ALWAYS HAD THE CAPABILITY OF DOING IN-HOUSE MANAGEMENT, AND PRESUMABLY, WE'VE HAD THE OPPORTUNITIES TO DO THIRD PARTY MANAGEMENT, BUT WE SIMPLY HAVEN'T DONE ANYTHING.

WHILE WE'VE DONE THAT, OUR CURRENT LOSSES, THE ATHLETIC FIELDS EARN 11% OF THEIR REVENUE.

IN OTHER WORDS, THEY LOSE 88% OF THE MONEY THAT GETS SPENT ON THEM.

COMPARISON TO THAT, THE OVERALL OPERATIONS OF THE PARKS PERFORMANCE FUND ACTUALLY IS ABOUT 45% SELF-SUSTAINING.

THE GOLF COURSE IS 76% SELF-SUSTAINING, AND THE BRICK IS IMPROVING SLOWLY.

IT USED TO BE THAT HIGH, BUT IT'S COMING BACK UP.

THE ONE THING I CAN THINK OF THAT ALWAYS MAKES EFFICIENCIES WORK, REVENUES INCREASE, AND OTHER THINGS IMPROVE IS THE EXISTENCE OF A PROFIT MOTIVE.

IF YOU'VE GOT PEOPLE OUT THERE WHO ARE GOING TO MAKE MONEY FROM DOING THIS AND SAVE US MONEY IN THE PROCESS, THAT WILL HAPPEN.

IF WE'RE LEFT TO OURSELVES TO GO OUT AND JUST DO THE BEST WE CAN, I DON'T BELIEVE THAT PROFIT MOTIVE EXISTS.

I'M ALMOST ALWAYS IN FAVOR OF A GOVERNMENTAL ENTITY LETTING THE PRIVATE ENTERPRISE SYSTEM DO WHAT IT CAN, WHAT IT CAN DO EFFICIENTLY, AND WHAT IT CAN DO BETTER, SIMPLY BECAUSE PEOPLE THAT ARE TRYING TO MAKE MONEY DOING SOMETHING ARE GOING TO WORK HARDER AT IT AND TRY TO GET IT DONE.

WITH THAT SAID, I THINK THEY'RE PROBABLY MORE CAPABLE OF DOING THAT.

IF YOU'RE TALKING ABOUT PUTTING CHISENHALL FIELDS ON A REGIONAL OR NATIONAL MARKET TO HOST TOURNAMENT PLAY, YOU NEED A COMPANY WHO HAS THE CONTACTS, WHO HAS THE KNOWLEDGE OF WHERE THESE PLAYS, WHO HAS THE KNOWLEDGE OF OTHER COMPETING FACILITIES THROUGHOUT THE COUNTRY, WHAT ARE OUR STRENGTHS AND WEAKNESSES? WHAT CAN WE DRAW? WHAT CAN WE GET? WE DON'T KNOW ANY OF THAT.

WE WOULD BE OUT TRYING TO FIND TOURNAMENTS, PERHAPS, BUT NOT BE AS WELL EQUIPPED TO DO SO AS A PRIVATE ENTERPRISE CONCERN THAT DOES THIS EVERY DAY FOR A LIVING.

I THINK FOR A LOT OF THOSE GOOD REASONS, I THINK WE NEED TO GO OUT, AT LEAST, AND TAKE A LOOK AT WHAT WE CAN GET BEFORE WE MAKE A DECISION TO SAY, NEVER MIND, WE WANT TO DO THIS OURSELVES.

I WANT THE COUNCIL TO, IF YOU'RE WILLING, GO FORWARD WITH THE IDEA OF A REQUEST FOR PROPOSALS OR SOME TYPE OF BID SOLICITATION PROCESS JUST TO SEE WHAT KIND OF EFFORT WE CAN GET.

THERE MAY BE OTHER COMPANIES BESIDES THE ONE THAT APPROACHED ME.

THEY TOOK A PARTICULAR INTEREST BECAUSE ONE OF THE PRINCIPALS OF THE COMPANY IS VERY FAMILIAR WITH THE FIELD BECAUSE HIS KIDS HAVE PLAYED THERE AND HE'S ATTENDED TOURNAMENTS.

HE KNOWS WHAT WE HAVE AND HE HAS CONVINCED ME THAT WHAT WE HAVE COMPARES VERY WELL TO WHAT'S AVAILABLE AROUND THE AREA THAT COULD BE USED TO ATTRACT TOURNAMENT PLAY TO BRING IN MORE REVENUE OR AT LEAST LOWER EXPENSES FOR THE CITY.

THEY DON'T PROMISE TO MAKE US MONEY.

THEY'RE NOT GOING TO SAY, WE WILL MAKE THIS A PROFITABLE VENTURE, BUT THEY DO SAY, WE WILL IMPROVE YOUR BOTTOM LINE A LOT AND RAISE THE STATUS OF YOUR CITY IN THE REGION AND IN THE COUNTRY FOR RECOGNITION.

A LOT OF WHAT THEY TALK ABOUT IS INCREASED REVENUE FOR RESTAURANTS, FOR HOTEL STAYS, FOR ALL THESE THINGS.

I LOOK AT THOSE NUMBERS VERY CAREFULLY.

TAKE THEM WITH A GRAIN OF SALT.

LET'S SEE WHAT'S THERE, BUT THERE IS A BOTTOM LINE THAT WE CAN LOOK AT AS FAR AS WHAT WE'RE SPENDING OF TAX DOLLARS ON THIS, WHAT WE COULD DO WITH SOME OF THOSE TAX DOLLARS, IF WE COULD FREE THEM UP FROM THIS BLACK HOLE AND GET OUT INTO SOMETHING TO WHERE WE COULD BUILD SOMETHING THAT MORE PEOPLE IN THE COMMUNITY CAN ENJOY OTHER THAN JUST KIDS AND THEIR PARENTS WHO ARE INVOLVED IN YOUTH SPORTS.

I DON'T WANT TO TAKE ANYTHING AWAY FROM THEM.

I HAVE NO INTENTION OF ALLOWING THE BYA'S ABILITY TO BRING THE BASEBALL EXPERIENCE AND THE SOFTBALL EXPERIENCE FOR OUR ADULTS.

I DON'T WANT TO INTRUDE ON THAT AT ALL.

WE NEED TO ALLOW OUR KIDS TO HAVE THIS ENJOYMENT OF TEAM SPORTS IN THEIR LIFE, AND IT'S VERY VALUABLE TO US AS A COMMUNITY TO DO SO.

[02:30:02]

BUT I THINK WE CAN DO A WHOLE LOT MORE WITH THIS FACILITY THAN WHAT WE'RE DOING NOW, AND I THINK THE MOST EFFICIENT AND BEST WAY TO DO IT WOULD BE TO LET SOMEBODY DO IT THAT KNOWS WHAT THEY'RE DOING AND CAN MAKE SOMETHING FOR THEMSELVES IN THE PROCESS.

>> TO FEED OFF DAN'S ENERGY THERE, IF I MAY.

>> PLEASE.

>> I'VE SEEN A LOT OF MUNICIPALITIES TRY TO MANAGE THEIR OWN CONVENTION CENTERS AND HOTELS, AND THEY GENERALLY FAIL.

THE ONLY SUCCESS I'VE SEEN IS TULSA, OKLAHOMA, BUT THEY WERE ABLE TO BUILD THEIR CONVENTION CENTER AND HOTEL WITHOUT ANY DEBT.

WE HAVE DEBT, BUT THEN I'VE SEEN FORT WORTH, DALLAS, SEVERAL OTHER MUNICIPALITIES TURN THE SAME HOTELS, MOTELS OVER TO PROFESSIONALS THAT DO IT WITHOUT ANY OTHER CHANGES OTHER THAN THAT ONE CHANGE, THEY WERE SUCCESSFUL.

I TEND TO AGREE WITH WHAT DAN SAID. I'VE SEEN IT PROVEN.

>> I'M GOING TO AGREE WITH LARRY AND DAN.

I THINK IT'S WORTH EXPLORING A THIRD PARTY.

WE'RE SPENDING A SIGNIFICANT AMOUNT OF MONEY TO UPGRADE THESE FIELDS, AND SO WE NEED TO MARKET THEM AND LIKE YOU SAID, WE'RE NEVER GOING TO MAKE MONEY ON IT, BUT AT LEAST MAKE THE LOSS A LOT LESS. IT'S WORTH EXPLORING.

>> I'M ON WITH OUTSOURCING.

THE ONLY ISSUE WE HAVE, IF WE DON'T PICK THE RIGHT FIRM THAT CAN GIVE US A BLACK EYE.

WE JUST GOT TO BE VERY CAREFUL.

WE GOT TO HAVE A HISTORY ON THESE GUYS AND UNDERSTAND EXACTLY WHAT THEY'RE GOING TO DO, BE ONLINE.

WE CAN STILL SPONSOR THE FIELDS.

THAT REVENUE IS OURS, RIGHT? [OVERLAPPING]

>> THERE'S NOTHING DEFINED IN A SCOPE RIGHT NOW, SO WE CAN MAKE IT WHATEVER WE WANT.

>> YEAH, THAT NEEDS TO BE REVENUE FOR US.

WE HAVE PEOPLE THAT WOULD PROBABLY DO THAT.

WE'LL GET WITH THE CHAMBER AND SEE WHAT THEY COULD DO WHEN YOU'RE READY.

BUT I'M FOR CHECKING OUT THE THIRD PARTY.

I'M NOT SAYING GO JUMP IN AND DO IT.

I'M JUST SAYING WE NEED MORE INFORMATION ON IT AND LET THEM TELL US WHAT THEY CAN DO. ANYBODY ELSE?

>> JANE, WILL YOU JUST TALK A LITTLE BIT ABOUT TIMING WITH THE WORK THAT WE'RE DOING ON THE FIELDS AND WHAT YOUR THOUGHTS ARE ON THAT SO WE CAN SOLICIT FEEDBACK FROM THE COUNCIL.

>> SURE. OBVIOUSLY, LIKE WE SAID, WE'RE DOING SEVEN FIELDS THIS SUMMER, SO WE HAVE HALF THE COMPLEX TORN UP.

THOSE ARE SCHEDULED TO BE COMPLETED TOWARDS THE END OF AUGUST.

WE'RE READY TO BE BACK IN REGULAR LEAGUE PLAY FOR THE FALL, AND THEN WE'RE ANTICIPATING FLIPPING THE OTHER REMAINING SEVEN FIELDS NEXT SUMMER.

WE DON'T ANTICIPATE HAVING A BIG TOURNAMENT CONVERSATION UNTIL THEN.

THE SCHEDULE THAT WE WERE LOOKING AT WOULD MOST LIKELY BE ONCE THOSE FIELDS ARE COMPLETE NEXT YEAR, WE WOULD START THIS CONVERSATION.

IT'LL BE AT THE SAME TIME WE'RE REVISITING OUR BYA AGREEMENT TO MAKE SURE THAT THAT'S STILL LOOKING GOOD.

IF WE NEED TO ADJUST ANY PER PLAYER FEES OR CONCESSION REVENUES OR JUST LOGISTICS OF THAT CONTRACT IN GENERAL, WE WOULD NEGOTIATE THOSE IN CONJUNCTION WITH NEGOTIATING THIS OR SUBMITTING IT FOR RP.

IT ALSO GIVES US TIME TO REALLY REFINE WHAT THAT LOOKS LIKE.

DO WE WANT PARTIAL MANAGEMENT? DO WE WANT TO MAINTAIN ACTUALLY TAKING CARE OF OUR FIELDS AND HAVE A MANAGEMENT COMPANY DO THE TOURNAMENT SOLICITING AND MARKETING AND SPONSORSHIPS, OR DO WE WANT TO OUTSOURCE THE WHOLE THING, OR DO WE WANT IT TO ALL JUST BE A MENU TO BRING BACK AND ALLOW US TO DECIDE WHAT WE'RE COMFORTABLE WITH AND WHAT THE LATITUDE OF THAT AGREEMENT WOULD POTENTIALLY LOOK LIKE? WE'RE REALLY ANTICIPATING FALL OF NEXT YEAR STARTING THAT CONVERSATION, REFINING THAT SCOPE, MOST LIKELY, THAT WOULD BE SOMETHING THAT WAS BROUGHT BACK TO THE PARK BOARD AND TO COUNCIL TO REVIEW BEFORE WE SOLICIT THOSE THINGS, SO WE MAKE SURE THAT WE'RE HONING IN REALLY IN THE VISION OF WHAT YOU GUYS WANT TO SEE BECAUSE WE'RE SHIFTING PHILOSOPHY FROM WHAT WE CURRENTLY DO OUT AT THE FIELDS.

WE'D DO THAT NEXT WINTER EARLY SPRING, AND THEN IT'D BE RIGHT INTO THE FALL SEASON.

FOR THAT NEXT YEAR, THEY'D HAVE A WINDOW OF TIME TO GET UP AND RUNNING ONCE ALL OUR ALL FIELDS WERE DONE.

>> JANE, YOU ARE ALL DOING A GREAT JOB OF MANAGING THOSE FIELDS, AND I WOULDN'T WANT TO CHANGE THAT. IT'S WORKING.

>> I REALLY WANT TO EMPHASIZE.

WE WANT TO CHECK THESE PEOPLE OUT.

WE WANT TO KNOW WHERE THEY'VE DONE THIS BEFORE, HOW LONG DID IT TAKE THEM? I DON'T KNOW WHAT QUESTIONS TO ASK ON THIS, BUT WE NEED QUALITY ON THIS IF WE'RE GOING TO DO IT.

>> YES, SIR. I THINK WE'RE ON THE SAME PAGE THERE.

>> JANE, I THINK I SAID MANAGING THE FIELDS.

I MEANT MAINTAINING THE FIELDS.

I APOLOGIZE.

>> I UNDERSTOOD. YES, SIR.

>> ANYBODY ELSE? THANK YOU, MA'AM. APPRECIATE IT.

>> YES, SIR.