[00:00:01] I'M GOING TO OPEN THE SESSION UP AT 5:36. [1. CALL TO ORDER] I WANT TO LIKE TO INVITE BOB MASSEY, PASTOR EMERITUS AT GRACE BIBLE FELLOWSHIP, FOR THE INVOCATION. EVERYBODY, PLEASE RISE FOR OUR PRAYER AND OUR PLEDGES. OUR FATHER WHO ART IN HEAVEN. LORD, WE HALLOW YOUR NAME SO MUCH. THANKFUL. SO MUCH THAT WE CAN CALL YOU OUR FATHER, AND SO, FATHER GOD, WE PRAY, LORD, YOUR KINGDOM INFLUENCE OF RIGHTEOUSNESS, PEACE, AND JOY. LORD, INFLUENCE EVERY AGENDA DISCUSSED THIS AFTERNOON AND EVERY DECISION MADE FOR THE GOOD OF OUR COMMUNITY AND THE SATISFACTION OF THIS COUNCIL, AND TO THE HONOR OF YOUR NAME, LORD, AND IT'S THE NAME OF JESUS CHRIST, OUR LORD AND SAVIOR, WE PRAY. AMEN. GOOD EVENING, MAYOR AND COUNCIL. THAT BRINGS US TO SECTION TWO PUBLIC PRESENTATIONS. TWO A IS PROCLAMATIONS AND TWO B IS PRESENTATIONS. AT THIS TIME WE HAVE NONE LISTED ON THE AGENDA FOR THIS EVENING. SO THAT WILL MOVE US ON TO SECTION TWO C COMMUNITY INTEREST ITEMS. [2.C. Community Interest Items] AS LONG AS MY NOTES STAY UP. SOME OF YOU MAY HAVE BEEN WATCHING OUT, BUT ON SATURDAY WE WERE ANTICIPATING SOME BAD WEATHER, SO BPD MOVED THEIR OPEN HOUSE TO THE FALL. SO WATCH OUT FOR THAT DATE. I DON'T THINK A DATE HAS BEEN DETERMINED YET, CHIEF. NOT YET. I THINK IT HAS. OKAY I LOOKED ON SOCIAL MEDIA AND DIDN'T SEE ANYTHING YET, BUT EVERYONE KEEP AN EYE OUT FOR THE FALL. WE WILL MOVE OUR BPD OPEN HOUSE. THAT'S ALWAYS VERY WELL ATTENDED. WE USUALLY GET BURGERS AND A GOOD TIME. LOTS OF GREAT INFORMATION. SO LOOK OUT FOR THAT DATE IN THE FALL AND ONCE IT IS PUBLICIZED, I WILL BE SHARING IT UP HERE. FRIDAY NIGHT WE KICKED OFF OUR SUMMER CONCERT SERIES AND THAT WAS SUPER FUN BAND. THIS COMING FRIDAY WE HAVE A VARIETY BAND DOWNTOWN FEVER. SHOWS START AT 7:30, SO BRING YOUR CHAIRS AND YOUR FOOD BEVERAGES, GRAB THINGS LOCALLY AND ENJOY A FREE SHOW HERE ON THE PLAZA. ALSO ON SATURDAYS OUR FARMERS MARKETS ARE BACK, SO FROM 8 TO 1 P.M. HERE IN THE PLAZA YOU CAN SHOP ALL TYPES OF VENDORS, SMALL BUSINESSES, MICRO BUSINESSES. IT'S A GREAT WAY TO SUPPORT LOCAL, AND THEN FOLLOWING THAT, THIS SATURDAY THE SENIOR CENTER WILL HAVE A CRAFT FAIR FROM 9 TO 2. THOSE ARE ALWAYS SUPER FUN TO GO TO. LOTS OF AWESOME HANDMADE ITEMS. THE LIBRARY'S FRIENDS OF THE LIBRARY IS HOSTING A BAG OF BOOKS BONANZA. FOR $5, YOU CAN GO INTO THE FOYER AND FILL UP A BAG WITH BOOKS, DVDS, CDS, AND SO MUCH MORE. SO DROP BY AND SUPPORT THAT FUN ENDEAVOR. HATS OFF ON THE HOT SOUNDS OF SUMMER ON FRIDAY NIGHT. THIS WAS PROBABLY THE LARGEST LIST OF SPONSORS I THINK I'VE SEEN, AND HINES HAD A LINE GOING OUT THE DOOR. RAZZOO'S HAD A LINE GOING OUT. I HAVE I ASKED THE GUY THE NAME OF THE BAND, WHICH IS SHINY RIBS, AND I SAID, WHERE'D YOU COME UP WITH THAT AND SHE SAID, THAT'S ACTUALLY MY NICKNAME THAT THEY GAVE ME ON THE OIL RIG. I DIDN'T ASK ANY MORE AFTER THAT, BUT I WANT TO HATS OFF TO THE PARKS AND, AND ECONOMIC DEVELOPMENT FOR PUTTING THIS TOGETHER. IT WAS A BLAST. IT'S PROBABLY ONE OF THE LARGEST CROWDS. THAT I'VE SEEN TO START THE CONCERT WITH. THEY HAD THE KIDS GOT UP FRONT AND HAD BUBBLE BATTLES BLOWING BUBBLES AT EACH OTHER, AND IT WAS A LOT OF FUN. HATS OFF TO EVERYBODY WHO'S PUTTING THAT TOGETHER. THANK YOU ALL. I NEED TO BACK UP. JUST A MINUTE. I PUBLICLY, PUBLICLY NEED TO THANK OUR POLICE DEPARTMENT. I'VE ALREADY SAID IT TO THE POLICEMEN AND THE CHIEF, BUT, ADAM, YOU ARE SO RIGHT. I TOOK THE POLICE RIGHT AROUND THE OTHER NIGHT, AND WHAT AN EYE OPENER THAT WAS. THE GENTLEMAN RIGHT BEHIND YOU. THE OFFICER RIGHT BEHIND YOU, DANIEL, STARTED OUT WITH HIM. HE THOUGHT IT WAS GOING TO BE AN EASY NIGHT ON A TUESDAY NIGHT. [00:05:03] HOW WRONG HE WAS, AND THEN I GOT IN THE CAR WITH COREY, AND I WAS DRINKING COFFEE AT 12:30 TO CALM DOWN. WE MADE THREE ARRESTS, 5 OR 6 CARS THAT DIDN'T HAVE REGISTRATION OR INSURANCE. IT WAS THE WILDEST NIGHT I'VE SPENT IN A LONG TIME, AND IT WAS. THE POLICE OFFICERS WERE VERY PROFESSIONAL WITH EVERYBODY THEY DEALT WITH BY THE BOOK. YOU JUST CAN'T BELIEVE WHAT GOES ON IN THIS CITY. AT MIDNIGHT, DOWNTOWN BARS WERE PACKED. THEY WERE PACKED WITH MOTORCYCLE GANGS. POLICEMEN WERE VERY GOOD. I DIDN'T HAVE A PROBLEM, BUT IT SCARED THE HECK OUT OF ME. IT WAS GREAT, AND I WANT TO THANK THE POLICE DEPARTMENT BECAUSE IT WAS. IT WAS WONDERFUL, AND DANIEL WAS ONE OF THEM BACK HERE, SO. THANKS. YOU WANT TO DO IT AGAIN? OH, YEAH. I'D GO AGAIN. ALWAYS. I MEAN, IT'S GREAT. THESE GUYS ARE TOP OF THE LINE OUT THERE WITH THE WAY THEY DID, AND THEY'RE SO PROFESSIONAL. EVEN WHEN THE GUYS ARE ARE GETTING A LITTLE CROSSWAYS WITH IT. THEY'RE SO PROFESSIONAL. I KNOW THE MAYOR WAS WATCHING. MAYBE THAT WAS THE DIFFERENCE, BUT NO IT'S NOT. THESE GUYS ARE REALLY GOOD. I'M PROUD OF THEM. THANK YOU, MAYOR AND COUNCIL. THAT BRINGS US TO SECTION THREE CHANGES TO THE POSTED AGENDA. [3. CHANGES TO POSTED AGENDA] THREE A IS ITEMS TO BE CONTINUED OR WITHDRAWN, AND THREE B ARE ITEMS TO BE WITHDRAWN FROM THE CONSENT AGENDA FOR SEPARATE DISCUSSION BY THE CITY COUNCIL STAFF OR ANY MEMBER OF THE PUBLIC IN ATTENDANCE AND ITEMS TO BE ADDED TO THE CONSENT AGENDA, WHICH REQUIRE AN OFFICIAL VOTE BY THE CITY COUNCIL. I'D LIKE TO MOVE SEVEN A TO THE CONSENT AGENDA. I WILL MAKE THAT MOTION. I WILL SECOND THAT. THERE YOU GO. IF YOU'LL HOLD ON JUST ONE SECOND. ALL RIGHT, GO AHEAD AND MAKE THE MOTION AGAIN. I HAVE A MOTION BY ADAM. A SECOND BY DAN. PLEASE VOTE. MOTION PASSES UNANIMOUSLY. THANK YOU, MAYOR AND COUNCIL FOR MEMBERS OF THE PUBLIC IN ATTENDANCE. SEVEN A WILL NOW BE MOVED TO THE CONSENT AGENDA. THERE WILL BE NO SEPARATE DISCUSSION. THAT BRINGS US TO SECTION FOUR CITIZEN'S APPEARANCE. [4. CITIZENS APPEARANCES] EACH PERSON IN ATTENDANCE WHO DESIRES TO SPEAK TO THE CITY COUNCIL ON AN ITEM NOT POSTED ON THE AGENDA SHALL SPEAK. DURING THIS SESSION, YOU'LL FILL OUT A SPEAKER CARD AND SEND IT IN TO THE CITY SECRETARY'S OFFICE PRIOR TO SPEAKING. EACH SPEAKER WILL BE ALLOWED THREE MINUTES. IF YOU ARE HERE TO SPEAK ON AN ITEM THAT IS ON THE AGENDA LISTED FOR ACTION, YOU'LL BE CALLED FORWARD WHEN THAT ITEM IS BROUGHT FORWARD FOR CONSIDERATION. AT THIS TIME, I DO HAVE SOME SPEAKER CARDS. THE FIRST SPEAKER CARD IS JAMIE JONES, AND MAYOR AND COUNCIL. YOU DO HAVE A HANDOUT IN FRONT OF YOU FROM MISS JONES. JOHNSON COUNTY PIONEER AND OLD SETTLERS REUNION THIS YEAR. WE'VE ADDED A FEW EXTRA THINGS IN THERE, BUT OUR PARADE WILL BE ON THE 28TH OF AUGUST AND WE WILL PLOW THROUGH THE WHOLE WEEK, AND THEN ON SATURDAY WE'RE GOING TO HAVE WE'VE ADDED WRESTLING AND AN ACTUAL GUNFIGHT. WE'RE GOING TO GO BACK TO THE HISTORY OF, OF THOMPSON AND THE OTHER FELLA THAT HAD THE SHOOTOUT WAY BACK IN THE DAY BUT WE'RE GOING TO ADD THAT IN. WE'RE GOING TO ALSO GO AHEAD AND DO THE FIRST RESPONDER TRIBUTES AGAIN THIS YEAR. I WAS EXCITED TO READ THAT CASEY DAVIS HAD BEEN APPOINTED THE FIRE CHIEF BECAUSE HE WAS ONE OF OUR RECIPIENTS IN 2022. SO THAT MADE ME SO HAPPY WHEN I READ THAT, AND CONGRATULATIONS TO HIM. THERE'S AN EXTRA TWO PACKETS FOR THE POLICE CHIEF AND THE FIRE CHIEF, SO THAT WAY THEY CAN GET THEIR NOMINATIONS INTO ME AND WE CAN GET THAT ALL STARTED. WE WOULD LOVE TO INVITE EVERY SINGLE ONE OF YOU TO COME TO OUR PARADE, BE A PART OF THAT, AND THEN STAY AROUND FOR THE QUEEN CONTEST. WE WANT MORE QUEENS THIS YEAR SPONSORING JOHNSON COUNTY, SO IF YOU KNOW SOMEONE OR SOMEONE HAS A BUSINESS THAT WANTS TO SPONSOR A QUEEN, WE WOULD LOVE TO HAVE HER THERE. THE WINNER OF THAT CONTEST GETS $1,000 SCHOLARSHIP TO A COLLEGE, WHICH NOWADAYS $1,000 IS QUITE A BIT OF MONEY FOR US, AND OF COURSE MY CART IS ATTACHED. IF ANYONE HAS ANY QUESTIONS, FEEL FREE TO REACH OUT TO ME OR ANYONE ON THE REUNION ASSOCIATION BOARD AND WE LOOK FORWARD TO SEEING YOU. [00:10:01] THANK YOU SO MUCH. THE NEXT SPEAKER CARD I HAVE IS BILL JANISCH. BILL JANISCH, 2017 NORTHEAST CLINTON. I KNOW SOME OF YOU GUYS PROBABLY GET TIRED OF SEEING ME OR HEARING ME. I KNOW PEOPLE ONLINE DO, BUT I DO THIS SEVERAL TIMES A YEAR. FLOOD WATERS. WE ALL GOT TO EXPERIENCE IT AGAIN THIS PAST WEEK. THE MAIN THING I HEAR IS PEOPLE ARE TALKING ABOUT IT'S NEVER FLOODED HERE BEFORE. THEY DON'T UNDERSTAND THAT THE MORE CEMENT YOU PUT ON THE GROUND, THE MORE WATERSHED YOU'RE GOING TO HAVE, THE MORE WATER RUNOFF. LITTLE BOOGER CREEK FLOAT OVER THOMAS HAS DONE IT BEFORE YEARS AGO, BACK IN THE 70S. THE CREEK'S BEEN WIDENED AND STUFF LIKE THAT. THERE'S GUARDRAILS ON ONE SIDE, NOT ON THE OTHER. I'VE SEEN KIDS RIDE THROUGH THE WATER IN THE GUTTERS AND STUFF. IF THEY'D HAVE BEEN ON THE ONE SIDE, IT COULD HAVE SWEPT THEM OFF DOWN INTO THE ROCKS. I KNOW THAT'S A MINOR THING TO SIGN, BUT THERE WAS A BURLESON KID THAT DROWNED A FEW WEEKS BACK. I KNOW I MENTIONED IT, SOME PEOPLE ON THE LINE SAID IT DIDN'T COUNT. IT DIDN'T HAPPEN IN THE CITY LIMITS. ANY TIME A KID DIES, IT'S TRAGIC. ANYTIME A PERSON DIES WHEN IT COULD HAVE BEEN PREVENTED IT'S TRAGIC. IT'S ONE OF THOSE THINGS WHERE I'D LIKE TO SEE THE CITY. I KNOW THAT, TOMMY, YOU GUYS, AND YOU BROUGHT IT FORWARD WHERE YOU CAN POSSIBLY ADD FUNDING THROUGH OTHER MEANS, THROUGH FEES. THERE'S SMALLER STEPS THAT YOU CAN TAKE WITH WARNING SIGNALS, LIGHTS WHERE THE KID HAD DROWNED OR THE POLES ONTO THE SIDE, ORANGE AND WHITE STRIPED. IT'S NOT MARKED WITH NUMBERS LIKE THEY USED TO BE, WHERE YOU COULD SEE HOW DEEP THE WATER IS. BURLESON'S GOT QUITE A FEW AREAS. THE FRIENDS OF MINE THAT LIVE OFF OF EAST RENFRO THAT I'VE SPOKEN ABOUT QUITE A FEW TIMES THEIR PROPERTY IS RIGHT ALONG THE CREEK. THE BANKS DID NOT OVERFLOW WATER. THIS TIME IT'S WATER COMING OFF THE BUSINESSES THAT HAVE BEEN BUILT IN THE LAST SEVERAL YEARS THAT'S FLOODING THROUGH. THERE'S A FENCE. THEY USED TO SIT ON THE GROUND. NOW MY KNEES. IT'S ABOUT KNEE HIGH WHERE IT'S WASHED OUT. SO IT'S ERODED OUT THIS MUCH DIRT TO ABOUT THIS MUCH DIRT ACROSS ALL TWO ACRES THAT ARE PROPERTY ACROSS THE FRONT HALF. SO NOW THAT THEIR WHOLE FRONT YARD FLOODS, A LITTLE INCONVENIENCE IS WHEN THEIR DOG NEEDS TO GO TAKE A DUMP, THEY HAVE TO CARRY THE DOG TO THE ROAD FOR IT TO GO. YOU KNOW, DOG DON'T WANT TO SIT IN [INAUDIBLE] FLOAT BACK UP UPSTREAM, GET ON IT AGAIN, BUT IT'S LITTLE THINGS LIKE THAT. I'D LIKE TO SEE THE CITY STEP UP, MAYBE A LITTLE BIT, DO A LITTLE BIT MORE DUE DILIGENCE WHEN SOME OF THESE PEOPLE SAY THAT THEIR PROPERTIES WHEN THEY BUILD THEM AND CONSTRUCT THEM, WHEN THEY SAY THEY WILL NOT FLOOD. I'D LIKE TO SEE A LITTLE PUT A LITTLE MORE HEAT TO THE FIRE ON SOME OF THE STUFF, ALL THESE PEOPLE ACCOUNTABLE, BUT IF THERE'S SOMETHING YOU GUYS CAN DO WITH SOME OF THESE WATER CROSSINGS WITH THE LIGHTS AND ALL I DON'T KNOW HOW MANY THOUSANDS, MAYBE 5 TO $10,000 PER SECTION AND THAT'S WHAT THE LITTLE BATTERY OPERATED, YOU KNOW, SOMETHING THAT WOULD WORK, BUT I'D LIKE TO SEE IT STEPPED UP A LITTLE BIT. THANKS. IS THERE ANYBODY ELSE WHO WOULD LIKE TO ADDRESS THE CITY COUNCIL ON AN ITEM NOT LISTED ON THE AGENDA? THOSE ARE ALL THE SPEAKER CARDS I HAVE, MAYOR. MAYOR AND COUNCIL, THAT BRINGS US TO SECTION FIVE CONSENT AGENDA. [5. CONSENT AGENDA] ALL ITEMS LISTED ON THE CONSENT AGENDA ARE CONSIDERED TO BE ROUTINE BY THE CITY COUNCIL, AND WILL BE ENACTED WITH ONE MOTION. THERE WILL BE NO SEPARATE DISCUSSION OF THE ITEMS. APPROVAL OF THE CONSENT AGENDA AUTHORIZES THE CITY MANAGER TO IMPLEMENT EACH ITEM IN ACCORDANCE WITH STAFF RECOMMENDATIONS. TONIGHT, THE CONSENT AGENDA CONSISTS OF ITEMS FIVE A THROUGH FIVE E AND ITEM SEVEN A. IS THERE A MOTION? MOVE TO APPROVE THE CONSENT AGENDA, INCLUDING. I GOT A MOTION BY DAN AND A SECOND BY LARRY. PLEASE VOTE. PASSES UNANIMOUS. THANK YOU, MAYOR AND COUNCIL. THAT BRINGS US TO SECTION SIX DEVELOPMENT APPLICATIONS. [6.A. 1679 SW Wilshire (Case 24-062): Hold a public hearing and consider approval for an ordinance for a zoning change request from “PD”, Planned Development to “GR" General Retail for a food and beverage sales (grocery) store with retail. (Staff Contact: Tony McIlwain, Development Services Director) (The Planning and Zoning Commission recommended approval unanimously)] SIX A IS 1679 SOUTHWEST WILTSHIRE CASE 24-062. TONIGHT, THE COUNCIL HAS ASKED TO HOLD A PUBLIC HEARING AND CONSIDER APPROVAL OF AN ORDINANCE FOR A ZONING CHANGE REQUEST FROM PD PLANNED DEVELOPMENT TO GR GENERAL RETAIL FOR A FOOD AND BEVERAGE SALE GROCERY STORE FOR RETAIL. THE STAFF PRESENTER THIS EVENING IS TONY MCILWAIN, DIRECTOR OF DEVELOPMENT SERVICES. MISTER MCILWAIN. YES. THANK YOU AMANDA, AND GOOD EVENING, MAYOR, MAYOR PRO TEM AND COUNCIL. SO I HAVE FOUR DEVELOPMENT APPLICATIONS FOR YOU TONIGHT. THE FIRST ONE INVOLVES SPROUTS, WHICH I'M SURE ELICIT SOME EXCITEMENT FOR THOSE OF YOU WHO ALL KNOW, WHO KNOW HOW HARD WE'VE WORKED TO RECRUIT THEM TO THE COMMUNITY BUT THIS IS A ZONING CASE THAT THEY'VE SUBMITTED TO CHANGE THE EXISTING PLANNED DEVELOPMENT ZONING FOR THIS PROPERTY, WHICH WAS PUT INTO PLACE YEARS AGO FOR [00:15:08] [INAUDIBLE] THAT WE WERE ANTICIPATING COMING INTO THE CITY TO SOMETHING THAT IS JUST A BASIC BASELINE ZONING OF GENERAL RETAIL. THEY THINK THAT WILL FIT IN JUST FINE FOR WHAT THEY'RE PROPOSING TO DO. SO THIS IS ONE OF THOSE RARE CASES WHERE THEY'RE ASKING FOR JUST THE BASICS AND NOT ANY KIND OF CUSTOMIZABLE ZONING, JUST BY WAY OF WHAT WE HAVE IN TERMS OF THE COMPREHENSIVE PLAN. THIS IS URBAN MIXED USE FOR THIS COMMUNITY AREA, AND THE ZONING, OF COURSE, RIGHT NOW IS FOR PLANNED DEVELOPMENT, WHICH WE HAVE ON THE RIGHT SIDE OF THE SCREEN BEFORE YOU. THIS ELEVATION WAS SUBMITTED ON BEHALF OF SPROUTS. SHOWS A BUILDING THAT WILL BE SLIGHTLY LARGER THAN 23,000FT². OF WHICH 18,000 WILL BE FOR RETAIL USE, AND THERE WILL BE FOOD AND BEVERAGE SALES AND RETAIL WITHIN THE ESTABLISHMENT. WE NOTIFIED ALL OF THOSE INDIVIDUALS. ALL THOSE INDIVIDUAL PROPERTY OWNERS THAT YOU SEE HIGHLIGHTED ON THE MAP IN FRONT OF YOU POSTED SIGNS ON THE PROPERTY AND RECEIVED NO OPPOSITION TO THIS THIS DOWN ZONING REQUEST. WHEN WE PRESENTED THE ITEM TO THE PLANNING AND ZONING COMMISSION, THEY WERE UNANIMOUS IN THEIR SUPPORT FOR THE PROJECT. STAFF ALSO HAS NO ISSUES WITH THIS PROJECT. MAYOR, AND COUNCIL, IT IS STAFF'S RECOMMENDATION THAT YOU APPROVE THE BASELINE GENERAL RETAIL ZONING FOR THE SITE, AND I'D LIKE TO ANSWER ANY QUESTIONS THAT YOU HAVE PRIOR TO YOUR OPENING THE PUBLIC HEARING. IS THERE ANY OTHER QUESTIONS? I WILL OPEN THE PUBLIC HEARING AT 5:53. IS THERE ANYBODY IN THE AUDIENCE THAT WOULD LIKE TO SPEAK ON THIS SUBJECT? I DON'T SEE ANYBODY. SO I WILL CLOSE THE PUBLIC HEARING AT 5:53 AND A HALF. [CHUCKLING] OKAY. IS THERE A MOTION ON THIS? I WILL MOVE TO APPROVE. SECOND. WHO DID IT? ALEXA. I WILL SECOND YOUR MOTION. YEAH, IF YOU CAN VERBALIZE YOUR MOTION. THANKS. IT SHOWED UP. I GOT IT. YOU WANT TO DO IT? BUT SHE MOVES TO APPROVE. APPROVE? OKAY. I HAVE A MOTION BY ALEXA AND A SECOND BY ADAM. PLEASE VOTE. PASSES UNANIMOUS. THANK YOU, MAYOR AND COUNCIL. THAT BRINGS US TO ITEM 6B. [6.B. 1679 SW Wilshire (Case 24-114): Consider approval of a resolution for a commercial site plan with a variance to Chapter 63, Sign Regulations, Section 63-57; pertaining to multi-tenant pylon signage. (Staff Contact: Tony McIlwain, Development Services Director) (The Planning and Zoning Commission recommended approval unanimously)] 1679 SOUTHWEST WILTSHIRE CASE 24-114. THIS IS TO CONSIDER APPROVAL OF A RESOLUTION FOR A COMMERCIAL SITE PLAN WITH A VARIANCE TO CHAPTER 63, THE SIGN REGULATIONS. SECTION 63-57. TONIGHT'S STAFF PRESENTER IS TONY MCILWAIN ONCE AGAIN. DEVELOPMENT SERVICES DIRECTOR MISTER MCILWAIN. THANK YOU. MAYOR AND COUNCIL, THIS IS THE PART TWO OF THE SPROUTS DEVELOPMENT CASE. THIS IS A SITE PLAN WHICH NORMALLY THE CITY WOULD CITY STAFF WOULD APPROVE BUT BECAUSE IT IS ASSOCIATED WITH A ZONING REQUEST AND IT HAS A VARIANCE FOR A SIGN IT COMES TO YOU, BUT WHAT WE HAVE ESSENTIALLY IT'S THE SAME APPLICANT. YOU'RE FAMILIAR, OF COURSE, WITH THIS ILLUSTRATION FROM YOUR PREVIOUS CASE, AND WHAT THE APPLICANT IS LOOKING FOR IS CITY COUNCIL'S CONSIDERATION FOR A SIGN THAT DOES NOT COMPLY WITH THE BASELINE STANDARDS THAT WE HAVE IN PLACE REGARDING THE SITE CONFORMANCE TABLE. THEY HAVE COMPLIED WITH ALL LOT SIZE COVERAGE AND SETBACKS, LANDSCAPING AND PARKING REQUIREMENTS, AND WITH REGARD TO LANDSCAPING, WHAT'S REQUIRED IS OVER 17,000FT² OF LANDSCAPED AREA. THEY'RE PROVIDING WHAT WE NEED WITH REGARD TO THAT AND INCLUDED 13 ADDITIONAL TREES IN DROUGHT TOLERANT AREAS. WORK WITH THE STAFF TO MAKE SURE WE COULD BEAUTIFY THOSE FRONTAGE AREAS FOR THE SITE. YOU'LL SEE THAT THE RETAIL BUILDING HAS BEEN DEPICTED ON THE PLAN ALONG COMMONS DRIVE, WITH THE PARKING ORIENTED TOWARD AN EXISTING SHARED DRIVE WITH ALL THE SPACES IN FRONT OF THE ESTABLISHMENT. REGARDING THE SIGN VARIANCE, OUR CURRENT CODE, AS WRITTEN, ALLOWS 150FT² MAXIMUM AREA FOR A SIGN FACE. YOU GET AN ADDITIONAL HIGH AMOUNT OF HEIGHT REGARDING THE SIGN WHEN YOU HAVE MULTI-TENANT OCCUPANCY [00:20:06] ON A SITE, AS WELL AS A LIMITATION ON THE NUMBER OF SIGNS. SO THOSE ARE THE THREE THINGS UNDER CONSIDERATION. WHAT SPROUTS IS ASKING FOR IS THE ABILITY TO PUT IN A 540FT² AREA FOR A SIGN. THE SIGN FACE TWO PYLON SIGNS THAT ARE HIGHLIGHTED BY THOSE TWO RED POLYGONS THAT YOU SEE PYLON SIGN A AND B, WHICH WILL FRAME OPPOSITE ENDS OF THE SITE AND THEY'RE LOOKING FOR A 30 FOOT TALL SIGN THAT THEY HAVE DEPICTED TO THE LEFT. SO THE ACTUAL SIGN ITSELF IS NOT THE ISSUE. IT'S BASICALLY THE SIGN FACE. THEY CAN GET ADDITIONAL HEIGHT WITH EVERY MULTI-TENANT OCCUPANCY, BUT I THINK THEY WANT TO ESSENTIALLY START OUT WITH 30FT BECAUSE THEY THINK THAT WILL BE ACCOMMODATING TO WHAT THEY ANTICIPATE HAVING IN THE FUTURE. SO THESE ARE THE THREE THINGS THAT ARE UNDER CONSIDERATION. YOUR DELIBERATION REGARDING THE SIGN VARIANCE REQUEST. P&Z SUPPORTED THE COMMERCIAL SITE PLAN UNANIMOUSLY. THERE WAS NO DISCUSSION, AND THE APPLICANT WAS PRESENT. THERE WERE NO QUESTIONS OF THE APPLICANT. STAFF HAS NO ISSUES WITH THE WITH THE COMMERCIAL SITE PLAN NOR THE REQUESTED VARIANCES FOR THE SIGNS, AND WE RECOMMEND APPROVAL OF THE RESOLUTION, AND I'D LIKE TO ANSWER ANY QUESTIONS YOU HAVE REGARDING THE COMMERCIAL SITE PLAN OR THE SIGN VARIANCE. ANY QUESTIONS? IS THERE A MOTION? I WILL MAKE A MOTION TO APPROVE THE RESOLUTION FOR THE VARIANCE. I HAVE A MOTION BY LARRY. SECOND BY PHIL. PLEASE VOTE. PASSES UNANIMOUSLY. THANK YOU, MAYOR AND COUNCIL. THAT BRINGS US TO 6C. [6.C. 1530 Candler Dr (Case 24-064): Hold a public hearing and consider approval of an ordinance for a zoning change request from “PD”, Planned Development to “PD" Planned Development for Lot 3, Block 1, Shannon Creek Development, “The Cottages at Candler Drive”. (Staff Contact: Tony McIlwain, Development Services Director) (The Planning and Zoning Commission recommended approval unanimously)] 1530 CANDLER DRIVE CASE 24-064. TONIGHT'S TO HOLD A PUBLIC HEARING AND CONSIDER APPROVAL OF AN ORDINANCE FOR A ZONING CHANGE REQUEST FROM PD PLANNED DEVELOPMENT TO PD PLANNED DEVELOPMENT FOR LOT THREE, BLOCK ONE SHANNON CREEK DEVELOPMENT. THE COTTAGES AT CHANNEL SORRY, CANDLER DRIVE. THIS IS BEFORE CITY COUNCIL ON FIRST AND FINAL READING. THE STAFF PRESENTER IS TONY MCILWAIN, DEVELOPMENT SERVICES DIRECTOR. ONCE AGAIN, MR. MCILWAIN, I'M PRESENTING YOU. THANK YOU. THANK YOU. MAYOR AND COUNCIL, THIS ITEM IS A ZONING REQUEST TO CHANGE AN EXISTING PLANNED DEVELOPMENT ZONING SCHEME TO A DIFFERENT PLANNED DEVELOPMENT ZONING SCHEME, AND THE INTENT OF THE APPLICANT IS VERY SIMPLE. THEY WANT TO TAKE A ONE-STORY PRODUCT, WHICH IS ESSENTIALLY A DUPLEX, AND CONVERT IT TO A TWO STORY PRODUCT, WHICH IS A TOWNHOME, AND LOOKING AT THE MARKET, THEY THINK THAT DOING THAT WILL BE A MORE ATTRACTIVE VISUAL ESTHETIC FOR THE CITY AND ALLOW FOR SOME OCCUPANCY, ON-SITE OCCUPANCY FOR VEHICLES THAT WOULD OTHERWISE BE PARKED ON THE SIDEWALK OR ALONG THE RIGHTS OF WAY. MR. WEGMAN IS WITH SILVER LEAF HOMES. I DON'T BELIEVE HE'S HERE TONIGHT. I THINK HE WAS TRAVELING WITH OTHER BUSINESS, BUT WE'LL PRESENT THE CASE THAT WENT FORWARD TO THE P AND Z. THIS IS AN AREA THAT IS SET ASIDE FOR TRANSIT ORIENTED DISTRICT. THIS WOULD BASICALLY EXPLAIN SOME OF THE DENSITY THAT COUNCIL'S APPROVED IN THE PAST MOVING FORWARD WITH WHAT WAS THE CITY'S INTENT AT THAT TIME, THE CURRENT ZONING, PLANT DEVELOPMENT? IT IS A PORTION OF A MUCH LARGER AREA THAT COUNCIL HAD PREVIOUSLY APPROVED SOME YEARS AGO. THIS TRACK THREE SHOWS THE LAYOUT OF WHAT WAS DISCUSSED WITH STAFF, WITH TWO-STORY FRONT ENTRY UNITS WITH TWO OFF STREET PARKING AREAS IN THE GREENISH LIGHT GREEN COLOR, AND THEN A STYLE B, WHICH IS A ONE STORY FRONT ENTRY UNIT, EACH WITH TWO OFF STREET PARKING AREAS AND THEN I WON'T READ THE ENTIRE LEGEND TO YOU, BUT THE INTENT IS FOR THE APPLICANT TO COME IN WITH A DIFFERENT PRODUCT THAT WAS THAT WAS NOT PREVIOUSLY ALLOWED PER THE COUNCIL. SO I WANT TO MAKE SURE THAT YOU UNDERSTAND THE PREVIOUS ACTION LIMITED THEM TO ONE STORY AND A CERTAIN HOUSING TYPE, AND THEY'RE LOOKING FOR YOUR BLESSING TO, AGAIN, GO FROM ONE STORY TO TWO STORY WITH THAT PRODUCT, MY UNDERSTANDING IS THAT THEY BELIEVE THEY MIGHT BE ABLE TO REDUCE THE DENSITY FROM BY TEN UNITS BY DOING THIS. SO YOU MAY GET AN OVERALL REDUCTION. [00:25:01] REDUCTION IN RESIDENTIAL DENSITY. WITH SOME OF THE AMENITIES THAT ARE BEING ILLUSTRATED AND SHOWN, IS A DOG PARK, A POOL, A CLUBHOUSE AND PICKLEBALL COURT. SO IN YOUR DELIBERATIONS TONIGHT, IF YOU WANT TO MAKE SPECIAL REFERENCE TO THIS EXHIBIT AND THE AVAILABILITY OF THESE AMENITIES THAT'S CERTAINLY WITHIN YOUR RIGHT, AS PART OF YOUR DISCUSSION TONIGHT WITH THE PLANNED DEVELOPMENT AREA. SO YOU'RE LOOKING AT A BARBECUE AREA, DOG PARK, CLEAN UP STATIONS, BENCHES THAT ARE ASSOCIATED WITH THE DEVELOPMENT, WALKING TRAILS AND A CLUBHOUSE THAT ARE BEING PROPOSED, AND THIS IS JUST SOME MORE ADDITIONAL TEXT FROM THE PLANNED DEVELOPMENT DOCUMENT WITH SIDEWALKS, ROOF PITCH OF 4 TO 12, LANDSCAPING AREAS, WHICH INCLUDE ORNAMENTAL TREE AND A MINIMUM, PROVIDED A MINIMUM OF ONE PER TWO DWELLING UNITS. LIGHTING DECORATIVE NATURE AND HAVE A BLACK POWDER COAT FINISH AND MUST BE PLACED ON A CONCRETE PEDESTAL. OFF-STREET PARKING, WHICH IS, I THINK, VERY CRITICAL. TWO PARKING SPACES PER DWELLING UNIT PROVIDED EITHER BY REENTRY TWO CAR GARAGE FRONT ENTRY, ONE CAR GARAGE AND ONE SURFACE PARKING SPACE, OR TWO SURFACE PARKING SPACES. SO IT'S CRITICAL BECAUSE SOME OF YOUR DENSER AREAS, YOU WANT TO GET AS MUCH VEHICULAR TRAFFIC OFF OF THE OUT OF THE RIGHT OF WAY AREAS AND ONTO THE PROPERTY TO LESSEN THE AMOUNT OF I CALL IT VEHICULAR CLUTTER. THAT MIGHT BE ON SOME OF THE STREETS THAT WE HAVE. THERE'S OF COURSE, AN ANTI MONOTONY STANDARD FOR THIS PRODUCT WHICH WE HAVE A PROHIBITION AGAINST BUILDINGS HAVING THE SAME ELEVATION AS ANY BUILDING DIRECTLY ADJACENT TO IT. WE MAILED OUT PUBLIC NOTICES TO INDIVIDUALS WITHIN 300FT OF THE SITE. PUBLISHED IN NEWSPAPERS AND POSTED SIGNS ON THE PROPERTY. WE DID RECEIVE AN EMAIL AND TWO LETTERS IN OPPOSITION TO THE CASE BASED ON WHAT THEY BELIEVED TO BE I BELIEVE, A MULTI-STORY APARTMENT DEVELOPMENT. IN SOME CASES, SOME INDIVIDUALS WERE OBVIOUSLY NOT INTERESTED IN HAVING THE PROPERTY REZONED. WE'VE INCLUDED THOSE IN YOUR YOUR MATERIALS. FOLLOWING OUR PRESENTATION OF THE ITEM TO THE PLANNING AND ZONING COMMISSION, THEY RECOMMENDED SUPPORT. THEY TALKED ABOUT HOW A TWO STORY TOWNHOME LOOK AND LAYOUT WOULD COMPARE RELATIVE TO THE ONE STORY PRODUCT THAT WAS BEING THAT WAS INITIALLY APPROVED BY THE APPLICANT. WE HAD A GENTLEMAN THERE WHO WANTED TO KNOW IF THERE WAS ANY KIND OF HOUSING, AFFORDABLE HOUSING, CREDIT OR ENTITLEMENT FOR THIS PROJECT. WE'RE UNAWARE OF THAT. THAT'S NOT ANYTHING THAT OUR DEPARTMENT HAS BEEN IN DISCUSSIONS WITH. I BELIEVE THE APPLICANT ALSO MADE THEM AWARE THAT THIS WAS A BASIC MARKET RATE PRODUCT. THAT WAS THE ONLY SPEAKER FROM THAT EVENING, AND. IT IS OUR RECOMMENDATION THAT THE TWO STORY PRODUCT, WE BELIEVE, WOULD HAVE A MORE ATTRACTIVE VISUAL APPEAL THAN THE ONE STORY, SINGLE FAMILY, DETACHED APPEARANCE. THAT, OF COURSE, DEPENDS ON WHAT YOU CONSIDER ATTRACTIVE. AS THE PEOPLE PASSING JUDGMENT, BUT WE THINK THAT IT WILL FIT IN FINE WITH THE DEVELOPMENT THAT IS BEING PROPOSED IN THIS AREA, AND I LIKE TO ANSWER ANY QUESTIONS THAT YOU HAVE REGARDING THIS PROJECT PRIOR TO YOU OPENING UP A PUBLIC HEARING. ANY QUESTIONS, COUNCIL? TONY, THE CURRENT ONE IS THE MAX IS 110 DWELLING UNITS? YES, SIR. WOULD THIS BE LOWERED TO 100? 100?, AND I WILL TELL YOU, COUNCIL, THAT WITH THESE QUESTIONS, DEPENDING ON YOUR VOTING POSTURE, YOU CAN READ THAT INTO THE RECORD, IF THAT'S WHAT YOU SO CHOOSE TO DO WITH REGARD TO DENSITY AND ANYTHING ELSE DISCUSSED TONIGHT. OKAY. THANK YOU. ANYBODY ELSE? LARRY. YES. THANK YOU. TONY, THERE WAS EIGHT LETTERS SENT IN FROM THE CITIZENS I BELIEVE ON THIS, CORRECT? WELL, I KNOW AT THE TIME, BUT WE IT MIGHT VERY WELL BE AT THE TIME THAT WE PUT IT TOGETHER. WE HADN'T RECEIVED THAT MUCH CORRESPONDENCE FROM THE CITIZENS. WHAT WE HAD AT THE TIME WE PUT IT TOGETHER WAS AN EMAIL AND TWO LETTERS THAT WERE SENT TO US. WE MAY HAVE MORE THAN THAT IN THE PACKET, BUT WE DON'T HAVE IT REFLECTED ON THE POWERPOINT IN THE IN THE AGENDA PACKET. IT DOES SHOW EIGHT CONCERNS FROM CITIZENS. HOW DID WE ADDRESS THOSE CONCERNS? DID WE REACH OUT TO THE CITIZENS? DID WE? SURE. VERY GOOD QUESTION. IN THOSE INSTANCES WHERE WE HAVE HAD CONTACT INFORMATION, WE TRY TO BE PROACTIVE AND MAKE SURE THAT WE GIVE CITIZENS A CALL. [00:30:03] SOMETIMES IT'S BASICALLY TO EXPLAIN WHAT IS BEING PROPOSED BY THE APPLICANT. THE LETTERS THAT WE SENT MAY NOT BE AS SELF EXPLANATORY AS THEY WOULD BE BETWEEN THE STAFF AND THE CITIZEN AT THE PLANNING AND ZONING COMMISSION, I THINK SOME OF THE CONVERSATION THAT WE HAD, I THINK THE CITIZENS THAT WERE IN ATTENDANCE UNDERSTOOD WHAT WAS BEING PROPOSED. I THINK THERE MAY HAVE BEEN SOME INFORMATION INTO THE COMMUNITY THAT WOULD BE A DIFFERENT PRODUCT THAN WHAT WAS BEING PROPOSED BY THE APPLICANT. I THINK SOME PEOPLE THOUGHT IT WOULD BE A VERY LARGE APARTMENT OR MULTI-FAMILY. THAT'S NOT THE CASE. THESE ARE SINGLE FAMILY DETACHED HOUSING TYPES GOING FROM ONE STORY TO TWO. OKAY, SO WE'VE ADDRESSED THEIR CONCERNS AND WE'RE OKAY WITH THE CITIZENS RIGHT NOW. YES. TO THOSE INDIVIDUALS THAT WE'VE MADE CONTACT WITH. THERE WERE NO OTHER PRESSING CONCERNS OTHER THAN THE GENTLEMAN THAT WANTED TO KNOW IF THERE WAS ANY KIND OF TAX CREDIT INVOLVED WITH THE PROJECT. OKAY. THANK YOU, TONY. IS THERE ANY OTHER QUESTIONS, COUNCIL? TONY, THE AGENDA PACKET HAS SEVERAL ILLUSTRATIONS OF HOMES THAT THERE IS A DISCLAIMER THAT THEY'RE NOT EXACTLY IT, BUT ALL OF THEM, FROM WHAT I CAN TELL EXCEPT ONE ARE SINGLE STORY AND NONE SHOW A FRONT ENTRY GARAGE. I WOULD IF WE'RE TALKING A PD, I REALLY WOULD LIKE TO SEE WHAT THEY ACTUALLY PROPOSE TO BUILD. OKAY. THIS DOESN'T SHOW ANYTHING. THEY SAY THEY WANT TO DO TWO STORY, AND FRANKLY, I HAVE NO ISSUE WITH THE TOWNHOME DEVELOPMENT STYLE. IF IT'S DONE WELL, IT'S NOT UNATTRACTIVE AT ALL, AND BUT I AM A LITTLE CONCERNED THAT THEY'RE NOT SHOWING US WHAT THEY ACTUALLY INTEND TO DO. I AGREE WITH YOU, AND I WAS TRYING TO LOOK THIS UP AGAIN ONLINE TO SEE IF THEY HAD ANY OF THE TWO STORY TOWNHOME STYLES, AND THERE'S NOT WITH THE BUILDER EITHER. IF WITH COUNCIL'S INDULGENCE, I DON'T KNOW IF MR. WEGMAN MAY HAVE MADE IT IN TONIGHT. I DON'T BELIEVE HE'S HERE. IF YOU'RE CONCERN IS THE VISUAL APPEARANCE OF THE STRUCTURES. I'M CERTAIN THAT THE APPLICANT WOULD ENTERTAIN YOU POSTPONING ACTION UNTIL THEY CAN GET THAT TURNED AROUND FOR YOU, IF THAT WOULD HELP YOU FRAME YOUR DECISION AND WE CAN CERTAINLY, IF THAT'S YOUR DECISION AS A BODY, WE CAN INFORMATIVE OF THAT AND SEE IF THEY CAN GET SOME ILLUSTRATIONS THAT YOU FEEL COMFORTABLE THAT CAN BE INSERTED IN THE PLAN DEVELOPMENT DOCUMENT. SO, MAYOR AND COUNCIL, I THINK YOU HAVE A COUPLE OPTIONS WHERE YOU COULD YOU COULD CONTINUE THIS TO THE NEXT MEETING SO YOU CAN PROVIDE THAT INFORMATION TO YOU PRIOR TO YOU TAKING ANY ACTION, AND ANOTHER ALTERNATIVE WOULD BE TO APPROVE TONIGHT WITH A REQUIREMENT THAT THE ELEVATIONS OR A FURTHER SITE PLAN COME BACK TO YOU TO YOU AT A LATER DATE FOR APPROVAL. I THINK THE DOWNSIDE TO THAT WOULD SIMPLY BE CONFUSION ABOUT WHETHER OR NOT IT'S ANOTHER ZONING CHANGE. SO I THINK I DON'T KNOW FROM A STAFF PERSPECTIVE THAT WOULD BE OUR RECOMMENDATION, BUT IT'S ULTIMATELY YOUR CALL. I WOULD DEFINITELY LIKE TO ENTERTAIN THE IDEA OF CONTINUING THIS DISCUSSION BECAUSE I, TOO, THEY DO HAVE EXHIBIT D ON PAGE 168 IN OUR PACKET, BUT IT SAYS THESE ARE NOT THE ACTUAL ELEVATIONS AND PLANS SINCE THE DESIGN HAS NOT BEEN YET COMPLETED, AND IT LOOKS LIKE MAYBE ON 167, THOSE COULD BE TWO STORIES, BUT AGAIN, THEY DON'T SHOW GARAGE FRONT ENTRY GARAGES. SO I AM I THINK THAT THERE IS A MARKET IN THIS COMMUNITY FOR TOWNHOMES THAT ARE DONE WELL. IT'S A GAP THAT WE'RE MISSING. NOT EVERYONE WANTS A LARGE YARD. NOT EVERYONE WANTS RESPONSIBILITY FOR THOSE YARDS AND OFTENTIMES IN NEIGHBORHOODS LIKE THIS, IT'S KIND OF PART OF YOUR PACKAGE. I DO BELIEVE THAT THERE'S A SPACE FOR IT, BUT I'D LIKE TO KNOW, YOU KNOW, AND I THINK THAT'S A MAJOR CONCERN OF THE CITIZENS THAT WE HAVE HEARD FROM IS, IS IT GOING TO FIT IN THEIR AREA? SURE. THEY DID. I'M GLAD YOU ADDRESSED THAT. IT IS NOT ADDING TO THE DENSITY. IT MAY MAY IT LOOKS LIKE IT'S GOING TO DECREASE SOME. SO I THINK THAT'S IMPERATIVE TO STRESS IS THAT WE'RE NOT GETTING A BIG APARTMENT COMPLEX WHERE THE NUMBER OF DWELLING UNITS ISN'T CHANGING. IF ANYTHING, IT'S GOING DOWN POTENTIALLY, AND THEN ALSO THE MARKET RATE IS WHAT I'VE HEARD FROM CITIZENS AS WELL, THAT THEY WANT TO ENSURE THAT. SO I THINK THAT ALSO SEEING WHAT THE PRODUCT MAY LOOK LIKE KIND OF GOES HAND IN HAND WITH THAT. THEY JUST WANT TO MAKE SURE IT'S COMPLEMENTARY. THEY HAVE STAKE IN THE GAME, RIGHT. WHEN YOU LIVE IN DEVELOPMENTS THAT ARE SURROUNDING THIS NEW PROJECT COMING IN, THEY JUST WANT TO MAKE SURE THAT IT'S GOING TO ADD VALUE AND ADD [00:35:06] TO THE COMMUNITY AND NOT AND NOT POTENTIALLY HARM WHAT THEY'VE INVESTED IN IN THEIR HOMES. SO I DEFINITELY AM INTERESTED IN CONTINUING THIS IF WE CAN GET SOME EXAMPLES AND UNDERSTANDABLE IF THEY DON'T HAVE THE DESIGNS YET, BUT MAYBE SOME SCHEMATICS OF WHAT IT COULD LOOK LIKE, I'M SURE THEY CAN, SILVER LEAF CAN TURN AROUND SOMETHING THAT YOU COULD FIND INFORMATIVE. IF THAT'S YOUR POSTURE TONIGHT IS THAT'S WHERE WE'RE LEANING, IS DO WE WANT TO CONTINUE IT? YEAH. I MEAN, I DON'T WANT TO SAY NO TO THIS BY ANY MEANS. I'M ALWAYS ESPECIALLY AS FAR AS THE FORMER TRANSIT-ORIENTED DISTRICT IS CONCERNED, ANYTHING THAT LOWERS THE DENSITY IS, IS A POSITIVE MOVE IN THE RIGHT DIRECTION, AND I THINK THIS COULD BE A BEAUTIFUL PRODUCT. I'D JUST LIKE TO KNOW MORE ABOUT WHAT THEY SEE IT LOOKING LIKE. I'M NOT ALL THAT WARM ON THE IDEA OF HAVING A WHOLE BUNCH OF FRONT FACING GARAGES AND TRYING TO FIGURE OUT HOW THE OUT PARKING AND THE ACCESS IS GOING TO WORK ON THIS THING. LOOKING AT THE MAP, IT APPEARS TO ME THAT THERE ARE GOING TO BE A NUMBER OF OF HOMES THAT EITHER HAVE A REALLY TIGHT GARAGE RIGHT AT THE BACK OF THE LOT, OR IT'S KIND OF HARD TO TELL. THEY CALL ALL OF THE EAST WEST STREETS HERE ALLEYS. SO I'M NOT REALLY SURE WHICH ONE'S SUPPOSED TO BE THE FRONT OF THE HOUSE AND WHICH ONES ARE SUPPOSED TO BE THE BACK, BUT I'D LIKE TO KNOW A LITTLE BIT MORE ABOUT THAT. BACK ALLEY ENTRANCE IS NOT A PROBLEM AT ALL. WE'VE BUILT A PRODUCT LIKE THAT HERE IN TOWN. IT LOOKS REALLY GOOD, BUT I, I JUST DON'T HAVE ENOUGH INFORMATION HERE THAT I COULD GIVE THIS A GOOD, SOLID BLESSING. I CERTAINLY DON'T WANT TO TURN IT DOWN, BUT I'D LIKE TO KNOW A LITTLE BIT MORE ABOUT IT BEFORE I SAY. YEAH, GO DO IT. I HAVE A QUESTION MORE PROCEDURALLY FOR MR. TAYLOR, WOULD WE, SINCE WE'VE ALREADY NOTICED AND EVERYTHING, WILL WE OPEN THE PUBLIC HEARING AND THEN CONTINUE IT TILL THE--OPEN THE PUBLIC HEARING AND CONTINUE BOTH THE PUBLIC HEARING AND THE CASE TO THE NEXT REGULAR MEETING. THAT WAY WE HAVE PRESERVED OUR NOTICE PROVISION UNDER THE STATUTE. OKAY. IS THERE ANY OTHER QUESTIONS ON COUNCIL? OKAY. THEN I WILL OPEN THE PUBLIC HEARING AT 6:13. IS THERE ANYONE IN THE AUDIENCE WHO WOULD LIKE TO SPEAK ON THIS OR HAS ANY QUESTIONS? DON'T TAKE LONG. [CHUCKLING]. I KNOW. IT JUST FEELS WEIRD TO CLOSE IT AT THE SAME TIME. SO ANYWAY, WE'LL CLOSE IT AT 6:30. LEAVE IT OPEN. DON'T CLOSE IT. DON'T CLOSE IT. LET'S SEE IF WE HAVE A MOTION TO CONTINUE THE PUBLIC HEARING AND THE CONSIDERATION OF THE CASE TO THE NEXT REGULAR. IS THERE A MOTION TO CONTINUE? I WILL MAKE THE MOTION TO CONTINUE THE PUBLIC HEARING AND THE ITEM UNTIL THE NEXT REGULARLY SCHEDULED COUNCIL MEETING. SECOND. I HAVE A MOTION BY DAN AND A SECOND BY VICTORIA. PLEASE VOTE. PASSES UNANIMOUS. THANK YOU, MAYOR AND COUNCIL, AND TO BE SPECIFIC. THE NEXT COUNCIL MEETING IS JUNE 17TH. NEXT ITEM IS 6D. [6.D. 465 Forgotten Ln (Case 24-108): Consider approval of a resolution for a commercial site plan with a waiver to Appendix C, Article VII, Business Park design Standards, Section 7-52, Offstreet parking and loading. (Staff Contact: Tony McIlwain, Development Services Director) (The Planning and Zoning Commission recommended approval unanimously)] 465 FORGOTTEN LANE CASE 24-108. THIS IS TO CONSIDER APPROVAL OF A RESOLUTION FOR A COMMERCIAL SITE PLAN WITH A WAIVER TO APPENDIX C, ARTICLE SEVEN BUSINESS PARK DESIGN STANDARDS. SECTION 7-52. OFF STREET PARKING AND LOADING. STAFF. PRESENTER IS ONCE AGAIN TONY MCILWAIN. DEVELOPMENT OF DIRECTOR OF DEVELOPMENT SERVICES. THANK YOU. MAYOR AND COUNCIL. THIS COMMERCIAL SITE PLAN WITH A WAIVER IS A VERY SIMPLE REQUEST ON BEHALF OF THE APPLICANT. JUMP AHEAD THERE. MR. ZACHARY HOLSEM WITH KIMLEY-HORN IS IN ATTENDANCE REPRESENTING BRYCE WEGMAN OF ARCO FOR THIS REQUEST BEFORE YOU. IT'S A 13.17 ACRE SITE FOR COMMERCIAL DEVELOPMENT AND THE CITY'S EMPLOYMENT GROWTH AREA, AND IT'S AN EXISTING PLANNED DEVELOPMENT THAT WE HAVE FOR THIS PROPERTY. WITH REGARD TO WHAT IS BEING PROPOSED, THE SITE PLAN SHOWS A WAREHOUSE WITH PLUS OR MINUS 79,250 SQUARE FEET, WITH ANOTHER 26,000 PLUS SQUARE FEET OF AVAILABLE EXPANSION AREA. THE GRAPHIC THAT YOU HAVE ILLUSTRATES THE BUILDING COVERAGE AREA OF 13.8%, AND WITH THE POSSIBLE EXPANSION IN FUTURE, THAT COVERAGE COULD GO UP TO 18.4%, AND THEN YOU'RE LOOKING AT A LITTLE LESS THAN 40% OF IMPERVIOUS AREA. THE REQUEST IS VERY SIMPLE IN THAT PER OUR GUIDELINES WE DON'T ALLOW [00:40:06] ANY BAY DOORS TO FACE OUT ALONG AT 35. WELL, THE ISSUE IS THAT THIS PROPERTY, WHILE IT'S ORIENTED TOWARD I-35, DOESN'T DIRECTLY ABUT I-35, AND THEY WOULD LIKE CONSIDERATION TO HAVE THAT WAIVED BECAUSE TECHNICALLY IT'S MEANT TO ADDRESS THOSE SITES DIRECTLY ONTO THE INTERSTATE, AND THIS IS BUFFERED PRETTY DECENTLY BY OTHER DEVELOPMENT BETWEEN IT AND THE I-35 RIGHTS OF WAY. YOU SEE THOSE RESIDENTIAL LOTS THAT WE'VE GOT DEPICTED ON THE GRAPHIC? EXCUSE ME, YOU SEE THOSE LOTS THAT WE HAVE DEPICTED ON THE GRAPHIC TO THE SOUTH OF THE SITE, THOSE TRACTS OF LAND, AND THOSE ARE THE ONES THAT ACTUALLY ABUT I-35. THIS IS THE BUILDING RENDERING THAT STAFF REVIEWED THAT WAS SUBMITTED ON BEHALF OF THE APPLICANT FOR THE ARCO WAREHOUSE SITE, AND THAT'S THE WEST BUILDING ELEVATION THAT WE HAVE AT THE BOTTOM THERE TO GIVE YOU SOME IDEA OF WHAT IT IS GOING TO LOOK LIKE, AND WITH REGARD TO THE LANDSCAPE CODE THEY'VE MET ALL OF WHAT THE CITY HAS AS FAR AS PROVISIONS REGARDING GRASS LANDSCAPING, TREES AND EVERYTHING ASSOCIATED WITH THIS TYPE OF DEVELOPMENT. THEY HAVE COMPLIED WITH EVERYTHING THAT THE CITY HAS REQUESTED REGARDING TO LOT SIZE AND COVERAGE, LANDSCAPING AND PARKING. AGAIN, THE ASK IS FOR THE ORIENTATION OF THE BAY DOORS TO FACE OUT SOUTHWARD, WHERE THEY FACE OUT TOWARD AND ORIENT TOWARD I- 35. SO THIS IS THE SPECIFIC AREA THAT OF THE CODE THAT THEY'RE LOOKING TO HAVE WAIVED, AND IT'S SECTION 7-52 OF ARTICLE FIVE, OUR BUSINESS PARK DESIGN STANDARDS. WE HAVE NO ISSUE WITH THE WAIVER. WE THINK THAT IT MAKES SENSE. THEY'RE NOT DIRECTLY ABUTTING I-35. P&Z RECOMMENDED THE REQUEST UNANIMOUSLY. THEY DID HAVE A QUESTION ABOUT THE APPLICANT AS FAR AS REGARDING MORE THAN THE MINIMUM NECESSARY PARKING STAFF TOOK THE OPPORTUNITY TO EXPLAIN THAT THE REQUEST WAS BY THE APPLICANT BECAUSE THEY MAY ANTICIPATE GREATER HIRING NUMBERS AND THINGS OF THAT NATURE IN THE FUTURE AND DON'T WANT TO GO IN AND HAVE TO REDEVELOP THE SITE FOR OR DO ANOTHER SITE PLAN JUST FOR ADDITIONAL PARKING AND THE APPLICANT WAS PRESENT. THERE WERE NO QUESTIONS POSED BY THE P&Z TO THE APPLICANT. SO ANSWER ANY QUESTIONS THAT YOU HAVE. PRIOR TO YOUR DECISION ON THIS RESOLUTION. ANY QUESTIONS? IS THERE A MOTION? I MOVE TO APPROVE SITE PLAN WITH THE WAIVER. I SECOND. I HAVE A MOTION BY ADAMS. SECOND BY ALEXA. PLEASE VOTE. PASSES UNANIMOUS. THANK YOU, MAYOR AND COUNCIL. THAT BRINGS US TO SECTION SEVEN, WHICH WE ALREADY DISPOSED OF ON THE CONSENT AGENDA. SO THAT'LL BRING US TO SECTION EIGHT REPORTS AND PRESENTATIONS. [8.A. Review, discuss, and provide feedback on City Council Policy #17 – Establishing City Council Rules of Procedures for City Council Meetings. (Staff Contact: Amanda Campos, City Secretary)] EIGHT A IS TO REVIEW, DISCUSS AND PROVIDE FEEDBACK ON CITY COUNCIL POLICY. NUMBER 17 ESTABLISHING CITY COUNCIL RULES OF PROCEDURES FOR CITY COUNCIL MEETINGS. I AM THE STAFF PRESENTER THIS EVENING. SO IF YOU'LL ALLOW ME A MINUTE TO GET OVER THERE. GOOD EVENING, MAYOR AND COUNCIL. THE ONE THING I DID WAS COME OVER HERE WITHOUT MY READERS, SO HOPEFULLY I WON'T NEED THEM. SORRY TO SAY, I NEED THEM QUITE A BIT THESE DAYS. THANK YOU. MONICA. SHE KNEW I WAS GOING TO NEED THEM. SO TONIGHT. WHY ARE WE TALKING ABOUT THIS NOW? WHY ARE WE TALKING ABOUT CITY COUNCIL POLICY NUMBER 17? WELL, I BELIEVE THAT EFFECTIVE POLICIES SHOULD BE LIVING, GROWING DOCUMENTS. THAT MEANS REVIEWING THEM AT LEAST ANNUALLY. WE DO HAVE A NEW MEMBER OF THE COUNCIL AND NEW MEMBERS OF CITY STAFF THAT HAVE PROBABLY NEVER EVEN EXAMINED POLICY NUMBER 17. IT'S A GOOD READ IF YOU HAVE A MINUTE, AND IT'S GOOD TO COMMUNICATE TO THE PUBLIC. I BELIEVE, ESPECIALLY WHEN IT COMES TO THE MOST PUBLIC THINGS THAT THE COUNCIL DOES, WHICH IS YOUR COUNCIL PROCEEDINGS. [00:45:03] SO LET'S GET INTO THE POLICIES. THERE IS SEVEN PARTS TO THIS EXISTING POLICY. WE WILL NOT COVER POLICY SECTION ONE, BECAUSE THAT'S ACTUALLY THE SECTION THAT GIVES THE COUNCIL AUTHORITIES TO MAKE A POLICY. SO YOU REALLY CAN'T AMEND THAT UNLESS YOU WANT TO GO TO THE STATE LEGISLATURE AND MAKE SOME CHANGES THERE. SO WE'LL GO ON TO SECTION TWO. THIS SECTION OUTLINES HOW THE CITY COUNCIL WOULD LIKE AGENDAS TO BE CREATED. THIS IS IMPORTANT PARTS OF IT. SO WHO'S RESPONSIBLE. WE'RE TALKING ABOUT THE PREPARATION AND POSTING. SO THE CITY MANAGER IS RESPONSIBLE FOR ASSEMBLING AND CREATING THE AGENDA, AND THE CITY SECRETARY MY OFFICE IS RESPONSIBLE FOR POSTING THE AGENDA. WHO CAN ADD ITEMS TO THE AGENDA. THE POLICY STATES THAT ANY ONE COUNCILMEMBER CAN ADD AN ITEM, AND THEN OF COURSE, CITY STAFF ADDS ITEMS TO THE AGENDA. WHO SHOULD WHAT SHOULD BE INCLUDED IN THAT AND THE TIME FRAME FOR DISTRIBUTION? SO WE TALK ABOUT AGENDA PACKETS. WHAT DO YOU GUYS WANT TO SEE IN THESE PACKETS THAT FLUCTUATES FROM TIME TO TIME. DO YOU WANT TO SEE POWERPOINT PRESENTATIONS? DO YOU WANT TO SEE FULL FINANCIALS? DO YOU WANT ITEMS TO BE REVIEWED IN A DIFFERENT WAY. SO YOU NEED TO START CONSIDERING THOSE. WE DO THAT IN A VERY GENERAL TERM HERE. WE WANT TO LEAVE SOME FLEXIBILITY IN THERE BECAUSE EVERY ITEM IS NOT EXACTLY THE SAME. SO GENERALLY WE SAY SHOULD HAVE SOME ITEMS IN THERE. WHAT DO THE ITEM PAGES CONTAIN THAT SAYS YOU WANT THE BACKGROUND YOU WANT? IF ANY CITIZENS OR BOARDS OR COMMISSIONS HAVE SAID ANYTHING IN THERE, YOU WANT TO ADD THAT IN THERE. IF THERE'S ANY FINANCIAL CONSIDERATIONS, IF THERE'S ANY BEEN PRIOR ACTION TAKEN BY ANOTHER TIME OR ANOTHER COUNCIL, YOU WANT TO KNOW THAT WAS IN THERE. YOU'RE TRYING TO GET EVERYTHING YOU CAN IN THERE AND HOW YOU WANT TO SEE THE CONSENT AGENDA ITEMS. SO HOW YOU WANT THOSE LISTED, WHAT YOU'RE ALLOWING THE CITY MANAGER TO PLACE ON THE CONSENT AGENDA AND HOW ITEMS ARE REMOVED OR PUT ONTO THE CONSENT AGENDA AND WHAT COUNCIL COMMITS TO DOING. BASICALLY, IN A NUTSHELL, IT SAYS YOU GUYS COMMIT TO BEING PREPARED IN ADVANCE OF THE MEETINGS. YOU'RE GOING TO READ ALL THE MATERIAL, YOU'RE GOING TO HAVE THE QUESTIONS. IF YOU HAVE QUESTIONS AHEAD OF TIME, THOSE THAT CAN BE ANSWERED AHEAD OF TIME, YOU'RE GOING TO ASK THEM AHEAD OF TIME. IF IT'S SOMETHING YOU ASK THE CITY STAFF AHEAD OF TIME, BUT YOU FEEL LIKE IT'S SOMETHING THE PUBLIC WOULD WANT TO KNOW, THEN BY ALL MEANS, PLEASE ASK THE CITY STAFF AHEAD OF TIME AND THEN JUST REITERATE TO THEM THAT YOU WANT THAT QUESTION BROUGHT UP IN THEIR PRESENTATION SO THEY KNOW THAT IT'S COVERED. SO IT'S NOT JUST YOU AND THEM HAVING A CONVERSATION. IT'S SOMETHING THAT YOU FELT WAS IMPORTANT THAT WAS LEFT OUT OF THE AGENDA PACKET OR THEIR POWERPOINT PRESENTATION. SO TIME FOR CHANGE. IS IT TIME FOR CHANGE? SO THE COUNCIL POLICIES AND EVALUATION COMMITTEE MET ON APRIL 17TH AND THEY HAD SOME SUGGESTIONS. SO THIS IS ONE OF THE FIRST ONES TO AMEND THAT SECTION B PLACES ITEMS ON THE AGENDA. IT STILL SAYS THERE'S STILL ONE COUNCILMEMBER THAT CAN PLACE ANY ITEM. WE'RE JUST GOING TO BE ADDING A SECTION THAT SAYS THE FOLLOWING, THAT THE CITY MANAGER SHALL ADD TO THE AGENDA FOR THE CITY COUNCIL'S CONSIDERATION. ALL ELECTED OFFICIAL INITIATED REQUESTS FOR ACTION WITH THE APPROPRIATE PROJECT DETAILS, INCLUDING THE ASSOCIATE COST. THESE ARE ITEMS BEYOND ROUTINE MAINTENANCE AND EXAMPLES. POTHOLES, PLUGGED DRAINAGE. YOU CAN SEE THE EXAMPLES THERE MOWING, CODE ENFORCEMENT, ETC. THIS IS TO ENSURE COMPLETE TRANSPARENCY AND EFFECTIVE BUDGET OVERSIGHT. SO CITY COUNCIL AT THIS TIME I WILL STOP, AND SO YOU CAN LOOK AT THAT AND SEE IF THAT IS SOMETHING YOU WOULD LIKE TO ADD. THIS WAS A RECOMMENDATION FROM YOUR COUNCIL. POLICIES AND EVALUATION. YES, SIR. THANK YOU, AMANDA. I BROUGHT THIS FORWARD FOR TRANSPARENCY AND BUDGET OVERSIGHT, JUST LIKE IT SAYS ON THERE. I BELIEVE IT'S BEEN OVERLOOKED FOR YEARS, AND AS FAR AS PUBLIC DOCUMENTATION, I THINK THAT WE NEED TO HAVE THIS IN THE MEETING AND AT LEAST READ. I'M HAVING A HARD TIME UNDERSTANDING THIS. ARE WE? COUNCIL IS SUPPOSED TO LOOK AT EVER THING THAT'S DONE. NOT EVERYTHING THAT'S DONE. THIS WILL JUST BE REQUEST FROM THE CITIZENS. IT GOES THROUGH A COUNCILMEMBER. OKAY. WHICH IS USUALLY SOME OF THE BEST PERFORMANCES WE HAVE, IS FOLLOWING THE ADVICE OF CITIZENS AND BRINGING THESE FORWARD TO THE CITY MANAGER TO PERFORM. THEY NORMALLY GO THROUGH THE CITY MANAGER AND THEN THROUGH STAFF AND THEN THEY GET COMPLETED. I THINK THESE ITEMS, OTHER THAN ROUTINE MAINTENANCE THAT COST MONEY, IT HAD TO BE BUDGETED, NEED TO BE BROUGHT FORWARD AND AT LEAST DOCUMENTED IN A COUNCIL MEETING OR APPROVAL OR DENIAL OR JUST DOCUMENTATION. [00:50:06] IT GOES BACK TO THE TEXAS PIA, THE PUBLIC INFORMATION ACT AND THE TEXAS OPEN MEETINGS ACT, WHICH ARE REINFORCED BY THE SUNSHINE LAWS AND THE FREEDOM OF INFORMATION ACT. THROUGH EACH ONE OF THEM, THERE IS A SPECIFIC REASON WHY WE HAVE TO HAVE OPEN MEETINGS DETERMINES HOW INFORMATION IS MADE AVAILABLE TO MEMBERS OF THE PUBLIC AND GOVERNS HOW PUBLIC MEETINGS MUST OPERATE, INCLUDING TRANSPARENCY, AND ALL OF OUR MEETINGS WE DISCUSS ITEMS THAT PERTAIN TO BUDGET AND TO THE CITIZENS, AND THEY'RE ALL OPEN AND TRANSPARENT, AND WHAT I'VE IDENTIFIED IS THIS IS AN OPPORTUNITY TO BRING EVERYTHING FORWARD AND TRANSPARENT. IT'S NOT THAT IT WASN'T BEING DONE CORRECTLY. I THINK IT WAS JUST AN OVERSIGHT IN THE PAST AND SHOULD HAVE BEEN BROUGHT FORWARD 10 OR 15 YEARS AGO. SO IS THERE ANY DETRIMENT TO THE TIME FRAME OF GETTING THINGS DONE? WE GO AHEAD AND FIX IT AND THEN BRING IT UP AND JUST TELL EVERYBODY, NO, IT WON'T IMPEDE OPERATIONS AT ALL, OKAY. AS LONG AS IT'S BROUGHT FORWARD FAIRLY RECENT TO THE REQUEST AND BROUGHT PUBLIC FOR DOCUMENTATION. A PIVOTAL ELEMENT OF THIS PARTICULAR PROPOSED CHANGE IN THE RULES. BURLESON HAS BEEN BLESSED NOT TO HAVE THIS PROBLEM IN THE PAST, BUT IN SOME JURISDICTIONS, ISSUES HAVE ARISEN WHERE THERE IS A CONCERN ABOUT WHO CAN PLACE AN ITEM ON THE AGENDA FOR ACTION. THERE ARE SOME CITIES THAT ALLOW ONLY THE MAYOR OR THE CITY MANAGER TO SET THE AGENDA. THERE ARE OTHER CITIES THAT REQUIRE THE WRITTEN CONCURRENCE OF 2 TO 3 COUNCILMEMBERS TO PLACE AN ITEM ON THE AGENDA. MANY CITIES ALLOW ANY ONE COUNCILMEMBER TO RAISE THE ISSUE. THIS CLARIFIES IN THE RULE. SO THERE IS NO DISPUTE IF ANY INDIVIDUAL COUNCILMEMBER REQUESTS THAT AN ITEM BE PLACED ON THE AGENDA AND PROVIDES THAT REQUEST TO THE CITY MANAGER, IT WILL BE PLACED ON THE NEXT APPROPRIATE AGENDA WHERE WE CAN HAVE THE REQUISITE 72 HOUR NOTICE. THAT'S THE ESSENCE OF THIS PARTICULAR CHANGE. OKAY. ANY OTHER COMMENTS? I THINK IT MAKES COMPLETE SENSE. WHEN I READ OVER IT OVER, I THINK IT'S JUST BEEN A OVERSIGHT. IT'S NOT THAT THERE WAS ANY MAL INTENT, BUT OVER THE YEARS THERE'S LIKE A PROJECT THAT IS COMPLETED BECAUSE A COUNCILMEMBER BROUGHT IT TO CITY MANAGEMENT, BUT THERE'S NO TRAIL OF WHO MADE THAT DECISION. WAS IT UNILATERAL? AND IT'S NOT THAT. IT'S JUST SOMETIMES THERE ISN'T. IT'S CLOSING A LOOP. WE ARE CONTACTED REGULARLY BY CITIZENS THAT SAY, HEY, CAN YOU KNOW, DID YOU ARE YOU AWARE OF THIS POTHOLE? AND IT'S NOT NECESSARILY SAYING, YOU KNOW, REGULAR MAINTENANCE OF A POTHOLE OR, YOU KNOW, CLEANING OUT SOME DRAINAGE. THERE'S THINGS THAT FALL UNDER OUR REGULAR MAINTENANCE, AND IT MIGHT CHANGE THE ORDER OF WHEN SOMETHING GOT ADDRESSED VERSUS ANOTHER, BUT THROUGHOUT THE LAST, I MEAN, FOR A REALLY LONG TIME, I MEAN, EVEN SINCE I'VE BEEN ON COUNCIL, SOMETIMES WE'LL COME ACROSS SOMETHING AND IT'S LIKE, WELL, WHO ASKED THAT BE ADDRESSED? THAT WASN'T NECESSARILY A UNIFORM MAINTENANCE THING. LIKE FOR EXAMPLE, LATER ON IN THIS AGENDA, I'M GOING TO ASK THAT WE LOOK AT SOMETHING AND LET'S SAY IT HAS TO DEAL WITH THE DRAINAGE STUFF. LET'S SAY I CAME TO TOMMY AND SAID, SUCH AND SUCH CROSS UNDERPASS, IT NEEDS THE I THINK IT WOULD REALLY BENEFIT BY HAVING THOSE ARMS THAT COME IN AUTOMATICALLY, AND TOMMY SAYS, YOU KNOW WHAT THAT FALLS UNDER? HE GETS SO MUCH AMOUNT OF APPROVAL UNDER CITY MANAGEMENT'S, YOU KNOW, HE CAN GIVE A DIRECT APPROVAL. IT DIDN'T HIT ANY SPECIAL THRESHOLDS. THAT'S ABOUT SAFETY. HE MAKES THE CALL AND WE ADD THOSE ARMS. WELL THAT DIDN'T NECESSARILY COME TO A COUNCIL AGENDA BECAUSE IT FIT UNDER A CERTAIN THRESHOLD, AND THAT HAPPENS. YOU KNOW WE'RE JUST TAKING CARE OF CITY BUSINESS. WE'RE DOING WHAT THE CITIZENS ASK US TO DO. IT'S NOT THAT WE'RE TRYING TO HIDE SOMETHING, BUT THERE'S NO PAPER TRAIL. WE DON'T KNOW HOW THAT CAME ABOUT, AND STAFF CHANGES, CITY COUNCIL CHANGES, AND THEN IT'S LIKE, WELL, WHO SAID THAT? THAT WAS THE BEST CALL. DID WE EVALUATE IT? YOU KNOW, IT'S JUST CLOSING A LOOPHOLE. IT'S NOT SAYING THAT WE'RE TRYING TO PULL A WOOL OVER ANYONE'S EYES OR HIDE THINGS OR NOT. IT'S JUST SAYING, AS COUNCILMEMBER SCOTT SAID, IT'S WE. EVERY MEETING, WE'RE MAKING DECISIONS ABOUT HOW WE'RE SPENDING TAXPAYER DOLLARS UP HERE AND WE NEED TO THE MORE WE CAN MAKE THOSE DECISIONS IN WITH SPOTLIGHTS, THE BETTER, BECAUSE THEN EVERYONE KNOWS WHAT'S GOING ON. [00:55:02] THERE ISN'T ANYTHING HIDDEN OR WITH THE PERCEPTION OF BEING HIDDEN, OR YOU DON'T HAVE THE CONFUSION OF WHO MADE THAT DECISION. HOW DID WE GET THERE? HERE'S YOUR PAPER TRAIL. YEAH. IT DOES. I DON'T WANT TO DIMINISH THE QUICK SERVICE. WE GET TO OUR CITIZENS ON POTHOLES. WE HAD A SITUATION WHERE SOMEONE'S DURING THE STORM LOST ELECTRICITY, AND IT WAS OUR TREE THAT WAS KEEPING ONCOR FROM DOING IT. YEAH, STUFF OF THAT NATURE. I DON'T WANT TO DIMINISH THAT QUALITY AT ALL. WELL, THERE'S STILL AN ELEMENT OF WHAT WE SAY AS A COUNCIL STAFF CAN, YOU KNOW, WE HAVE POLICIES ABOUT WHAT EVERY DEPARTMENT CAN PERFORM. THEN, YOU KNOW, THE NEXT LEVEL IS BRINGING IT BEFORE IT HAS TO COME TO COUNCIL. THIS ISN'T SLOWING THAT DOWN. WE'RE STILL GOING TO BE ABLE TO ANSWER WHEN THE CITIZENS BRING SOMETHING FORWARD. IT'S JUST GOING TO LIKE HAVE A PERFUNCTORY SHOW UP ON OUR AGENDA, AS I MEAN, AND I GUESS THAT'S MY KIND OF QUESTION IS HOW WILL IT BE WORDED? I DON'T KNOW WHAT IT WOULD LOOK LIKE, BUT IT'LL JUST BE A JUST FOR THE RECORD, THIS IS NOW, YOU KNOW, THIS IS WHAT WE RECENTLY DID. THIS FELL UNDER SUCH AND SUCH DEPARTMENT. THIS IS HOW MUCH IT COST. THIS WAS THE TIME FRAME THAT IT WAS TAKEN CARE OF. SO I WILL JUST SAY REALLY QUICKLY I'M GOING TO SAY TWO THINGS. ONE, I WANT COUNCIL TO KNOW THAT WHEN I LOOKED AT THIS, I HAD SOME OF THE SAME ISSUES, AND THEN I THOUGHT ABOUT THE WORDING, AND SO THERE ARE SEVERAL WAYS THAT YOU GUYS COULD DO THIS. IF IT'S SOMETHING THAT NEEDS TO BE DONE IMMEDIATELY WITHIN THE TIME FRAME, THAT WOULD NOT MAKE THE NEXT COUNCIL MEETING, YOU CAN PLACE IT ON THE NEXT COUNCIL AGENDA AND HAVE AN ITEM ON THERE FOR ACTION TO RATIFY THE CITY MANAGER'S ACTION FOR WHATEVER IT WAS. SO RETROSPECTIVELY RIGHT YOU CAN DO THAT, AND THEN THE OTHER THING IS, IF THERE IS TIME, THEN YOU CAN HAVE A PRESENTATION, A DISCUSSION AND MOTION A SECOND AND APPROVAL OF THAT TO GO FORWARD. EITHER ONE OF THOSE WOULD WORK. SO I THINK WHAT YOU'RE TRYING TO SAY IS IF TIME IS OF THE ESSENCE AND YOU NEED TO GET IT DONE, YOU CAN GET IT DONE AND COME BACK AND HAVE THIS COUNCIL RATIFY THE ACTION. I THINK THE INTENT HERE IS NOT TO SLOW DOWN, DIMINISH OR TAKE AWAY ANY ONE COUNCILMEMBER'S RIGHT TO COMMUNICATE WITH THE CITY MANAGER AND THE CITY MANAGER TO MAKE OPERATIONAL DECISIONS. I THINK WHAT IT IS, IS TO FOR TRANSPARENCY, WHEN I SEE THE WORD TRANSPARENCY, WHAT THAT EQUATES TO ME IS COMMUNICATION. IT'S NOT JUST COMMUNICATION TO THE COUNCIL BECAUSE HE COULD SEND OUT AN EMAIL AND COMMUNICATE WITH THE REST OF YOU ALL THAT COUNCILMEMBER X TOLD ME, AND WE DID IT AND WE LOOKED FORWARD AND WE THINK THAT'S A GREAT IDEA, BUT YOU HAVEN'T TOLD YOUR CONSTITUENTS AND YOU HAVEN'T TOLD THE PUBLIC AND IT'S NOT ON RECORD, RIGHT? SO YOU WANT TO MAKE SURE YOU'RE DOING THAT. YOU'RE JUST TRYING TO GET THAT DONE THAT'S KIND OF HOW I UNDERSTOOD COUNCILMEMBER SCOTT'S VIEW ON THIS. LET ME KNOW IF I WAS INCORRECT OR I WAS CORRECT. IT'S NOT GOING TO IMPEDE OPERATIONS AT ALL. IT'LL JUST BE TRANSPARENCY FOR THE PUBLIC, AND IT'LL ALSO GIVE US DOCUMENTATIONS FOR AN OPEN RECORDS REQUEST. SO THE SECOND THING THAT I WANT TO SAY I'M SORRY, ALAN, JUST REAL QUICKLY, THE SECOND THING I WANT TO SAY IS I WANT TO READ TO YOU WHAT YOUR CURRENT POLICY SAYS ABOUT PLACING ITEMS ON THE AGENDA, BECAUSE WE HAVE GOTTEN AWAY FROM THAT TO YOUR CURRENT POLICY, SAYS TO ADD AN ITEM TO AGENDA, RIGHT? IT'S ANY ONE, ANY MAYOR OR ANY ONE COUNCILMEMBER MAY ASK TO HAVE AN ITEM PLACED ON THE AGENDA. THESE ARE THE TWO WAYS THEY REQUEST THE ITEM DURING THE REQUEST FOR FUTURE AGENDA ITEMS, DURING A WORK SESSION OR DURING THE CITY COUNCIL PORTION OF WHEREVER WE HAVE THAT LISTED. OR THEY CAN NOTIFY THE CITY MANAGER IN WRITING OF A REQUEST AT LEAST TEN DAYS PRIOR TO ANY REGULARLY SCHEDULED CITY COUNCIL MEETING. THOSE ARE THE TWO WAYS THAT COUNCIL HAS APPROVED AND PUT INTO PLACE IN THIS POLICY TO ADD ITEMS TO THE AGENDA THAT ACTUALLY ADDS TRANSPARENCY. ALSO, AMANDA, I WOULD SUGGEST THAT YOU CONSIDER ADDING ON THE SECOND LINE TO MAKE IT READ. THE CITY MANAGER SHALL ADD TO THE AGENDA FOR CITY COUNCIL INFORMATION OR CONSIDERATION. FREQUENTLY, WE'VE GIVEN THE CITY MANAGER AUTHORITY TO TAKE ACTION WITHIN CERTAIN BUDGETARY LIMITS IN ORDER TO MOVE EFFICIENTLY. WHAT I UNDERSTAND THE COUNCIL WANTS IS A REPORTING CHAIN TO SO THE PUBLIC AND THE COUNCIL WILL KNOW WHO INITIATED THE REQUEST AND WHAT HAPPENED BUT WE'RE NOT GOING TO HAVE THE COUNCIL CONSIDER ALL OF THESE ITEMS AND HAVE TO VOTE ON THEM FOR ROUTINE THINGS THAT THE CITY MANAGER IS ROUTINELY HANDLING. I HAVE A VERY REAL EXAMPLE OF THIS. BACK A COUPLE OF YEARS AGO, I ASKED FORMER CITY MANAGER THERE WAS A NEIGHBORHOOD THAT WAS ASKING, YOU KNOW, THEY WERE CONCERNED ABOUT SPEEDING [01:00:05] AND THERE WAS ENOUGH FUNDING OR WE ALREADY HAD ONE OF THE SPEED LIMIT SIGNS THAT FLASH THE SPEED THAT YOU'RE GOING. WE HAD ONE AVAILABLE IN OUR SYSTEM THAT HADN'T BEEN INSTALLED YET, AND SO THAT GOT PLACED THERE, AND HE SAID, BUT, YOU KNOW, IF WE PURSUE ANY MORE OF THESE, THAT'S SOMETHING TO CONSIDER IN THE NEXT BUDGET, AND THAT IS A VERY BIG EXAMPLE OF THEY ARE LIKE $30,000 OR SOMETHING. THEY'RE NOT, IT'S A SIGN, BUT IT'S A SIGNIFICANT AMOUNT OF MONEY, AND SO WITHOUT, YOU KNOW, PUTTING THAT IT THAT WOULD HAVE BEEN A PRIME EXAMPLE OF PUTTING SOMETHING INFORMATIONAL OF THIS PARTICULAR NEIGHBORHOOD BROUGHT THIS SPEEDING ISSUE UP. THIS WAS, YOU KNOW, A DECISION, YOU KNOW, TO TRY AND ADDRESS AND BRING TO LIGHT THE SPEED THAT PEOPLE ARE DRIVING ON THIS ROADWAY, AND BUT IT'S A VERY REAL AWARENESS OF HOW THE COST OF SOMETHING AND HOW, YOU KNOW, GOING FORWARD, HOW WE CAN PLAN IN THE IN THE EVENT THAT WE NEED MORE OF THOSE. SO THAT'S AN EXAMPLE OF THAT NEVER WENT BEFORE ANYONE BECAUSE IT FELL UNDER UNDER THE LIMITS THAT THE CITY MANAGER COULD MAKE A DETERMINATION, AND WE HAD ONE IN STOCK. SO YOU KNOW, AS I VIEW THIS, IF IT'S DAY TO DAY OPERATIONS, WE'RE GOING TO CONTINUE WITH DAY TO DAY OPERATIONS. IF THERE'S A POTHOLE, THERE'S A LIMB DOWN, THERE'S SOMETHING BLOCKING THE SIDEWALK. WE WILL DO WHAT WE'RE SUPPOSED TO DO. IF THERE'S AN ITEM THAT WOULD BE BELOW MY THRESHOLD OF APPROVAL, BUT NOT NECESSARILY SOMETHING THAT'S BUDGETED FOR, THAT'S BEEN REQUESTED BY AN INDIVIDUAL COUNCILMEMBER, THAT'S THE TYPE OF THING THAT I SEE CARRYING THIS FORWARD. IF I HEAR THE COUNCIL CORRECTLY, I WOULD ALSO SAY THAT, YOU KNOW, WHILE MY THRESHOLD IS $50,000 I'VE OFTEN PLACED ITEMS BELOW THAT THRESHOLD ON THE COUNCIL AGENDA. ANYWAY, IN PRACTICE, IF THERE'S AN ITEM THAT I THINK THAT WOULD REQUIRE DISCUSSION BY THE COUNCIL OR IT'S A POLICY BASED DECISION, THAT'S SOMETHING THAT WE DO GENERALLY ANYWAY. NOT TO SAY THAT THERE MAY BE IS NOT BEEN AN ITEM THAT YOU WOULD HAVE LIKED TO HAVE SEEN, BUT THAT'S A PRACTICE THAT WE TRY TO DO. SO I HAVE NO CONCERN WITH WITH THE REQUEST OF COUNCIL, AND I THINK IT'S GENERALLY IN LINE WITH HOW WE DO OPERATIONS. YEAH, THE TRANSPARENCY PART WOULD GO BELOW THE THRESHOLD OF 50,000. I UNDERSTAND THE 50,000 THRESHOLD AND WE CAN ONLY DO THAT SO MANY TIMES BUT WE STILL IF IT WAS 10,000, IT STILL NEEDS TO COME FORWARD FOR INFORMATIONAL PURPOSES. NO ISSUE WITH THAT. WE'RE SAYING THE SAME THING. MY QUESTION IS WHEN WE'RE TALKING ABOUT DOING REPAIRS, A POTHOLE OR WHATNOT, ARE THOSE NOT DOCUMENTED? I MEAN, FOR THAT WE COULD ALL SEE. SO WE DOCUMENT IT IN OUR WORK ORDER SYSTEM, BUT IT'S NOT NECESSARY IF YOU, FOR INSTANCE EMAILED ME OR TEXTED ME AND SAID THERE'S A POTHOLE ON SUCH AND SUCH STREET, I'M JUST GOING TO GET IT DONE IF IT'S NOT SOMETHING THAT'S BEEN BROUGHT FORWARD, BUT PHIL KNOWS, [CHUCKLING] MIGHT SEND TO THE ENTIRE COUNCIL IF IT WAS IMPACTFUL IN THE SENSE THAT IT WAS GOING TO SHUT DOWN TRAFFIC OR THERE WOULD BE SOMETHING THAT WOULD BE IMPACTFUL FOR THE ENTIRE CITY OR THAT YOU MIGHT BE MADE AWARE OF. THEN I WOULD NOTIFY THE WHOLE COUNCIL, BUT FOR SOMETHING A LIMB DOWN A POTHOLE, IT'S NOT NECESSARILY A THING THAT I WOULD NOTIFY THE ENTIRE COUNCIL OF BECAUSE IT JUST FALLS IN OUR DAY TO DAY OPERATIONS OF THINGS THAT WE WOULD DO ANYWAY. OFTENTIMES WE MAY ALREADY BE AWARE OF THE POTHOLE OR THE ISSUE AND THAT WE'RE WORKING TO ADDRESS IT. SO HOW, I GUESS THIS IS MY THOUGHT WITHIN THE AGENDA ITSELF. WOULD THIS BE LIKE UNDER A GENERAL OR REPORT AND PRESENTATION? WE'LL JUST HAVE A COULD DO IT UNDER REPORTS AND PRESENTATION. I THINK THERE'S PROBABLY GOING TO BE TIMES THAT, LIKE TOMMY SAYS, HE ALREADY USES HIS DISCRETION TO PLACE ITEMS ON THE AGENDA FOR COUNCIL'S CONSIDERATION, EVEN THOUGH IT'S UNDER 50,000. I THINK AT THIS POINT, YOU JUST ALLOW YOUR CITY MANAGER TO USE HIS DISCRETION ON HOW HE'S GOING TO DO THAT. WE'LL, YOU KNOW, PUT THAT ON THERE. IT MAY BE SUCH THAT IT APPEARS ON THE ITEM AS A CONSENT AGENDA FOR YOUR APPROVAL, BECAUSE I DON'T THINK THAT IT RISES TO THE LEVEL THAT REQUIRES A REPORT AND PRESENTATION. IT MAY BE SUCH THAT IT IS A REPORT AND PRESENTATION AND PENDING ANOTHER ACTION AT A LATER DATE. I WOULD ASK FOR THAT DISCRETION, AND THEN IF YOU SEE SOMETHING, YOU CAN ALWAYS PULL IT OFF A REQUEST, BUT IF YOU GUYS WANT TO GO IN A DIFFERENT DIRECTION LET ME KNOW. YEAH, THAT'S GOOD BECAUSE I MEAN WE'VE GOT ITEM NINE BUT BUT THAT'S IN THE ACTUAL MEETING, AND THIS IS IN BETWEEN THE MEETINGS THAT WE HAVE THIS I GUESS THIS IS JUST CODIFYING IT IN A POLICY. NOW WHAT WE WERE ALREADY I THINK THE THING FOR ME IS, IS THAT THERE'S SOME DISCRETION HERE, RIGHT, OF [01:05:08] WHAT FALLS INTO DAY TO DAY OPERATIONS VERSUS WHAT WE THINK IS OUTSIDE OF THAT BUDGET, AND SO I'M GOING TO DO TO THE BEST OF MY ABILITY BRING THOSE THINGS FORWARD THAT I THINK THAT FALL OUTSIDE OF THE NORMAL PURVIEW OF SOMETHING THAT WE WOULD CONSIDER OPERATIONS WHERE MY THRESHOLD WOULD APPLY VERSUS A SPECIAL REQUEST THAT'S NOT NECESSARILY BUDGETED FOR. THE WAY I VIEW THE DELINEATION IS WHETHER OR NOT WE BUDGETED FOR IT. I CAN ABSORB THINGS IN THE BUDGET THAT I MAY NOT HAVE BUDGETED SPECIFICALLY FOR. THE EXAMPLE OF THE SOLAR POWERED LIGHTS WOULD BE A GOOD EXAMPLE. WE MAY HAVE SOME THAT WE BUDGET FOR EACH YEAR, BUT BEYOND THAT WOULD BE AN ITEM I MIGHT COULD ABSORB IN THE BUDGET, BUT IT WOULD BE POTENTIALLY TAKING AWAY FROM SOMETHING THAT WE COULD BE DOING OTHERWISE. SO COUNCILMEMBER SCOTT, DOES THAT GET TO THE HEART OF YOUR. YES, IT'D BE UP TO YOUR DISCRETION TO BRING IT FORWARD AND ALSO WHERE YOU WANT TO PUT IT IN THE AGENDA THAT IS ALREADY DOCUMENTED, THAT IS YOUR POSITION TO PLACE IT IN THE AGENDA WHERE YOU THINK IT NECESSARY. OKAY, EVERYBODY ON BOARD WITH THIS. SO THE NEXT CHANGE. YOU GUYS ACTUALLY DID THIS TODAY. YOU USED YOU FOLLOWED THE POLICY WHICH SAID ON A CONSENT AGENDA ITEM, ANY ONE COUNCILMEM BER CAN REMOVE IT FOR SEPARATE DISCUSSION. IT DID SAY AND THEN BY A VOTE, WHICH YOU GUYS DID THIS EVENING, YOU ADD AN ITEM THAT'S PLACED ON THE REGULAR AGENDA UNDER THE CONSENT AGENDA. THE COUNCIL INPUT THAT I RECEIVED BACK WAS, COULD WE STRIKE BY A VOTE OF THE CITY COUNCIL AND JUST SAY, YOU CAN REMOVE OR ADD TO THE CONSENT AGENDA? ANY ONE COUNCILMEMBER CAN DO THAT. SO THEY WOULD DO IT DURING THE DURING THE MEETING. YEAH, RIGHT. I ASKED FOR THIS TO BE BROUGHT FOR CONSIDERATION, BECAUSE THERE'S BEEN TIMES THAT I'VE THOUGHT THAT IT'S NOT EVEN WORTH A MOTION, AND A SECOND AND A VOTE TO PUT SOMETHING ON THE CONSENT AGENDA, BECAUSE THEN YOU BASICALLY VOTED IT ANYWAY, BUT AS ADAM POINTED OUT THIS EVENING, HE MADE A QUICK MOVE. WE DID A QUICK RESPONSE. I THINK IT WOULD BE EASIER TO JUST ADOPT THE IDEA THAT SINCE ANY COUNCILMEMBER CAN REQUEST THAT AN ITEM ON CONSENT BE TAKEN OFF, THEN ANY COUNCIL AND THEY'LL GET THAT. IF ANY COUNCILMEMBER WANTS TO PUT SOMETHING ON THE CONSENT AGENDA, THEY SHOULD BE ABLE TO DO THAT, BUT THEN AGAIN, IF THEY DO AND ANOTHER COUNCILMEMBER WANTS TO HEAR IT, THEN THEY CAN PULL IT RIGHT BACK OFF. SO MY GUESS WAS THE EASIEST WAY TO DO THAT WOULD JUST BE LET ONE INITIATE THE ACTION, AND IF NO ONE OBJECTS, IT GOES THROUGH. I AGREE WITH DAN. THIS IS REDUNDANCY WE DON'T NEED. WE'RE VOTING ON IT TWICE. LET'S JUST VOTE ON IT ONCE. RIGHT. OKAY. WE'RE MOVING RIGHT ALONG. SO SECTION THREE. THIS SECTION DISCUSSES WHAT HAPPENS DURING THE MEETING. SO WHO PRESIDE AND WHAT RULES DO WE FOLLOW. SO WE HAVE A PRESIDING OFFICER WHICH WE STATE THERE, THE MAYOR, THE MAYOR PRO TEM AND THEN IF THE MAYOR PRO TEM IS ABSENT AND THE MAYOR IS ABSENT, THEN WE HAVE A WAY TO DO THAT. THE SENIOR COUNCILMEMBER IS THE ONE THAT STEPS UP, UNLESS THAT SENIOR COUNCILMEMBER DOESN'T WANT TO DO THAT, THEN WE'LL GO TO THE NEXT ONE, AND WE KEEP GOING DOWN UNTIL WE FIND ONE OF YOU THAT WILL VOLUNTEER TO RUN A COUNCIL MEETING. I DON'T THINK WE'RE SHORT ON THAT ANYMORE. WE USED TO. THAT USED TO BE AN ISSUE, I PROMISE. IT USED TO BE AN ISSUE. CAN YOU TALK IN PRIVATE WITHOUT THE PUBLIC KNOWING? THE ANSWER IS YES, BUT WITH A NARROW EXCEPTIONS, AND WE LIST THOSE UNDER EXECUTIVE SESSION. SO WE'RE TALKING ABOUT EXECUTIVE SESSION HERE AND WE LIST THOSE ON THERE, AND YOU'VE SEEN THEM MULTIPLE TIMES LISTED. WE DON'T LIST EVERY EXCEPTION FOR EVERY MEETING. WE LIST THE ONES THAT WE THINK WE'RE GOING TO TALK ABOUT, AND WE LIST THEM UNDER THERE. WHEN ARE YOU GOING TO MEET. THE COUNCIL HAS DECIDED THAT IT'S GOOD POLICY TO HAVE AN ANNUAL MEETING CALENDAR ADOPTED. YOU'VE DONE THAT EVERY YEAR. I DON'T SEE YOU GUYS WANTING TO CHANGE THAT. WE'VE ACTUALLY ADDED IN THE COMMITTEES. WE'VE ADDED IN THE FOUR A, THE FOUR B THIS YEAR. I THINK THAT'S HELPING US ALL AS STAFF TO, TO KEEP THAT, AND HOPEFULLY THAT'S HELPING COUNCIL, TOO, AND THE PUBLIC SO THEY KNOW WHEN YOU GUYS ARE GOING TO MEET. CAN WE HEAR FROM THE PUBLIC ON SOMETHING NOT LISTED ON THE AGENDA? YES. HOWEVER THERE ARE RULES. THESE ARE THE ONES THAT I SPEAK ABOUT WHEN I SAY, IF ANYBODY IS HERE TO SPEAK TO THE CITY COUNCIL ON AN ITEM NOT POSTED ON THE AGENDA, WE GIVE THEM THREE MINUTES. WE ASK THEM TO FILL OUT A SPEAKER CARD, AND WE GIVE THEM THEIR TIME TO DO THAT. WHAT ABOUT THE PUBLIC THAT WANTS COUNCIL TO HEAR THEIR POINT OF VIEW ON AN AGENDA? YES. WHEN THAT ITEM IS PRESENTED TO THE COUNCIL SO CITIZENS CAN STILL SPEAK WHEN THEIR ITEM IS BROUGHT FORWARD SO THAT THEY'RE NOT LEFT OUT. CITIZENS APPEARANCE IS NOT THE TIME THAT THEY NEED TO SPEAK, AND TO CLARIFY, THAT'S ANY ITEM, NOT JUST ONE THAT HAS A POSTED PUBLIC HEARING, CORRECT? CORRECT. ANY ITEM ON THE AGENDA. CORRECT. SO THIS CAME OUT OF THE COUNCIL POLICIES AND EVALUATION. [01:10:06] ALSO AGAIN CHANGING EXECUTIVE SESSION, AND MIND YOU THIS IS ALL DRAFT WORDING. I DIDN'T WANT TO SAY ANYTHING EARLIER BUT THIS IS JUST DRAFT WORDING ON A POWERPOINT PRESENTATION. I'M GOING TO ASK DEPUTY CITY ATTORNEY RYBICKI TO HELP WITH THE PROPER WORDING ON ALL THIS. HE DOESN'T KNOW THAT YET. SO ON THE CLOSED SESSION, WHAT WE WERE SAYING HERE IS THE COMMITTEE FELT LIKE WE NEED TO TRY NOT TO CONVENE INTO EXECUTIVE SESSION BEFORE THE CONSENT AGENDA. THERE ARE TIMES WHEN WE DO THAT QUITE A BIT, AND THEN ALL OF A SUDDEN WE'RE NOT DOING THAT AGAIN. I THINK IT JUST HAPPENS WITH WHATEVER THE OPERATIONS ARE HAPPENING, BUT I THINK WHAT WE'VE ALSO DECIDED IS THAT IF AN ITEM ON THE CONSENT AGENDA REQUIRES AN EXECUTIVE SESSION, THEN REMOVE THAT ITEM FROM THE CONSENT AGENDA, TAKE YOUR MOTION ON THE CONSENT AGENDA AND THEN GO INTO EXECUTIVE SESSION ON THE SPECIFIC ITEM BECAUSE WHAT WE'VE DONE BEFORE IS GONE INTO EXECUTIVE SESSION PRIOR TO THE CONSENT AGENDA TO TALK ABOUT AN ITEM THAT'S ON THE CONSENT AGENDA. SO WE WANT TO MAKE SURE THAT WE'RE DOING THAT PROPERLY, AND THEN WE WANT TO ADD IN A SECTION REGARDING THE RULES OF EXECUTIVE SESSION. THIS IS TO HELP COUNCIL AND THE PUBLIC UNDERSTAND. SO IF THEY GRAB THIS DOCUMENT THEY CAN SEE WHAT YOUR ACTUAL RULES ARE, WHETHER YOU CAN RECORD WHETHER WE'RE REQUIRED TO HAVE A CERTIFIED AGENDA OR RECORDING. WHAT DOES THAT LOOK LIKE? HOW CAN ANYBODY LOOK AT ONE OF THOSE AGENDAS? THEY CAN'T. THEY'VE GOT TO GET A JUDGE TO TELL THEM. THEY CAN LOOK AT THOSE EXECUTIVE SESSION AGENDAS. SO THAT'S JUST GOING TO BE ADDED IN THERE. THAT'S REALLY MORE FOR EDUCATIONAL PURPOSES, AND SO THAT EVERYBODY UNDERSTANDS THAT. I THINK AS NEW COUNCILMEMBERS, YOU COME IN, YOU'RE NOT QUITE SURE WHAT EXECUTIVE SESSION LOOKS LIKE. IT'S VERY MYSTERIOUS. I OFTEN THINK WE SHOULD HAVE A FOG MACHINE LIKE WHEN WE GO IN THERE. SO IT'S LIKE, OH, IT'S EVEN MORE MYSTERIOUS. WHAT ARE THEY DOING BACK THERE? SO I JUST WANTED TO MAKE SURE THAT YOU GUYS UNDERSTAND. THAT'S WHAT THAT MEANS THEIR CITIZENS APPEARANCE. THIS IS JUST TO REITERATE, WE WANT TO MAKE SURE MAYBE WE PUT IN SOME MORE LANGUAGE IN THERE THAT SAYS THAT COUNCIL AT ALL OPTIONS SHOULD TRY TO REFRAIN FROM ADDRESSING THE SPEAKERS DURING THIS SECTION, AND RATHER THANK THEM FOR THEIR TIME AND DIRECT THEM TO STAFF OR STATE POLICY. IF THEY FEEL LIKE LIKE THEY NEED TO SAY SOMETHING, WE ALWAYS ENCOURAGE YOU TO. ONE OF THE THINGS THAT WE NEED TO REMEMBER IS THAT WE'RE GIVING THEM THREE MINUTES, AND WE WANT TO MAINTAIN THAT THREE MINUTES. IF WE GIVE THEM THREE MINUTES, THEIR THREE MINUTES ARE DONE, AND THEN YOU START A CONVERSATION WITH THEM, THEY'RE GOING TO GET MORE THAN THREE MINUTES, AND NOW THE NEXT SPEAKER COMING UP, IS IT FAIR FOR THEM THAT THEY ONLY GET THE THREE MINUTES. SO WE WANT TO MAKE SURE WE'RE MAKING SURE WE'RE DOING THAT AND THAT WE'RE STAYING WITHIN THE GUIDELINES. IT'S AN ITEM NOT POSTED ON THE AGENDA. REMEMBER THIS IS JUST ABOUT ITEMS NOT POSTED ON THE AGENDA. SO COUNCIL CAN ALWAYS REFER STAFF TO FOLLOW UP OR ALWAYS REFER STAFF TO PUT IT ON THE NEXT COUNCIL AGENDA SO THAT YOU CAN HAVE A FULL DISCUSSION WITH THAT CITIZEN. SO I WILL PUT THAT BEFORE YOU ALL, AND IF ANY MEMBER OF THE COMMITTEE WANTS TO SAY ANYTHING, THEY CAN. THE EXAMPLE WE HAD ON THE FIRST ONE WAS IT WAS WHEN THE HOT/MOT STUFF WAS ON THE AGENDA, BUT THEN WE HAD TO GO INTO EXEC TO TALK ABOUT SOMETHING ELSE ON THE CONSENT, AND EVERYBODY OUT THERE WAS WAITING FOR A GOOD HOUR. SO THIS THOUGHT NOW WILL JUST PULL IT, VOTE ON CONSENT AND THEN GO TO EXEC. IF YOU ALL ARE OKAY WITH THAT. SO WE GO TO EXEC RIGHT AFTER OR DOES IT. YEAH WE WOULD DO THE WE WOULD TAKE IT OFF BECAUSE IT FALLS STILL UNDER THAT SECTION. SO WE WOULD. ABSOLUTELY. YEAH, AND IF YOU LOOK AT THE LAYOUT OF OUR COUNCIL AGENDAS, WE WOULD TAKE IT OFF OF THE CONSENT AGENDA. THEN WE WOULD DO CITIZENS APPEARANCE, THEN YOU WOULD TAKE THE VOTE ON THE CONSENT AGENDA. THEN WE WOULD GO INTO EXECUTIVE SESSION PRIOR TO TAKING UP THE ITEM THAT WAS REMOVED FROM THE CONSENT AGENDA. I AGREE, SOMETIMES WE LEAVE CITIZENS AND IT CREATES LIKE A UNSETTLEDNESS BECAUSE THEY DON'T KNOW IF WE'RE TALKING ABOUT THEIR ITEMS. THAT'S THE MYSTERY OF IT. YEAH, EXACTLY. I THINK THAT COMPLETELY MAKES SENSE. I APPRECIATE YOU ALL, CONSIDERING THAT. OKAY. I'M GOOD WITH C. CAN WE TALK ABOUT E NOW OR ARE WE STILL TALKING ABOUT C? [CHUCKLING] WE'LL TALK ABOUT WHATEVER YOU WANT TO TALK ABOUT. OKAY. ON E THE LAST BULLET WHERE IT SAYS COUNCIL SHOULD, WHEN POSSIBLE, ALWAYS REFER THEM TO STAFF FOR FOLLOW UP. I'M NOT SO SURE COUNCIL SHOULD DO THAT. WE NEED TO DISCUSS THAT IF WE FEEL COMFORTABLE DOING THAT. I THINK THAT SHOULD FALL IN THE CITY MANAGER'S REALM. IF THEY HAVE QUESTIONS, HE WOULD KNOW HOW TO ANSWER THE QUESTIONS. WELL, I THINK WHEN I SAY STAFF, I CONSIDER THE CITY MANAGER PART OF STAFF. WHEN I SAY STAFF, I MEAN ANY MEMBER OF OUR STAFF. I DON'T MEAN I'M SORRY. [01:15:02] WE'LL CLARIFY THAT. CITY MANAGEMENT. WHAT? THAT'S MY INTENT. I NEVER THINK OF. I SHOULD HAVE SAID THAT, BUT THAT'S WHAT MY INTENT WAS IN THAT WORDING. I WOULD ALSO SAY TO GENERALLY, WHEN WE HAVE A SPEAKER COME, IF THEY BRING UP A CONCERN OR ISSUE, STAFF OFTENTIMES WILL CATCH THEM AT THE MEETING. IF NOT, WE'RE ALL ALWAYS FOLLOWING UP SO THAT'S WHAT WE DO TODAY, BUT WE HOWEVER YOU GUYS WANT TO FRAME THAT IN TERMS OF DIRECTION TO ME, BUT WE DO THAT TODAY. YEAH. I THINK JUST TO COVER OUR BASES TO ENSURE THAT COUNCIL IS NOT PROVIDING DIRECTION TO STAFF THAT ARE THAT REPORT TO TOMMY, I THINK AND I AGREE, I'VE SEEN STAFF FOLLOW PEOPLE OUT TO JUST SAY, HEY, LET ME EXCHANGE INFORMATION, BUT I THINK THERE WAS A MEETING, A COUPLE MEETINGS BACK. I TEXT OR EMAILED TOMMY AND JUST SAID, HEY, JUST WANT TO MAKE SURE WE'RE FOLLOWING UP WITH THIS GENTLEMAN, AND HE WAS LIKE, YEP, WE'RE ON IT AND STAFF USUALLY IS, BUT I THINK THAT JUST TO COVER OUR BASES, WE'RE REFERRING THAT TO THE CITY MANAGER, AND HE'S MAKING THE DETERMINATION ON WHO, WHO AND HOW WE WERE. WE FOLLOW UP WITH THAT CITIZEN. OKAY. SO SECTION FOUR, THE ORDER OF THE BUSINESS IS OUTLINED IN THIS SECTION. SO WHY IS IT IMPORTANT THAT WE KNOW HOW OUR REGULAR SESSIONS ARE ORDERED? THE IMPORTANCE OF THAT IS TRANSPARENCY TO THE PUBLIC, SO THEY KNOW WHEN A CITIZENS APPEARANCE IS GOING TO HAPPEN. IF I HAVE A PROCLAMATION ON THE AGENDA, WHEN IS THAT GOING TO APPEAR? YOU WANT TO KNOW THAT I MEAN, WHERE THEY INTEND TO DO REPORTS AND PRESENTATIONS. IT DOESN'T ALWAYS GIVE THEM A TIME FRAME, BUT IT GIVES THEM AN IDEA. IF THE MEETING STARTS AT 5:30 AND I'M ONE OF THE FIRST THREE ITEMS ON THERE, I'VE GOT A PROCLAMATION OR I'M THERE TO SUPPORT SOMEBODY FOR A PRESENTATION. I KNOW AT THE BEGINNING I KNOW IF I'M GOING TO DO CITIZENS APPEARANCE. I'VE ALSO GOT IT ON THERE. HOW DO WE MAKE SURE WE'RE CONSIDERING THE PUBLIC THE WAY YOU DO IT NOW? YOU MAKE SURE THAT ALL THE PUBLIC INTERACTION IS AT FIRST OF THE MEETING. YOU MAKE SURE EVERYTHING THAT HAS TO DO WITH THE PUBLIC INTERACTION IS AT THE FIRST OF THE MEETING, OTHER THAN ITEMS POSTED FOR ACTION THAT ANOTHER CITIZEN WOULD WANT TO HEAR FROM. WHAT ORDER IS THE BUSINESS? IT'S GENERALLY CONSENT AFTER THE PUBLIC INTERACTION AND THEN CONSIDERED ROUTINE ONE MOTION. THAT'S WHY WE DO THE CONSENT AND THEN THE REMAINDER OF THE ACTION ITEMS. SO WE DO THE CONSENT AT THE BEGINNING, TOO, JUST TO FOR CLARIFICATION SO THAT PEOPLE KNOW IF YOU'VE GOT SOMETHING ON THE CONSENT AGENDA, IT'S GOING TO BE AT THE FRONT AND YOU CAN LEAVE IMMEDIATELY AFTER. WE MAY HAVE 3 OR 4 PUBLIC HEARINGS. WE DON'T WANT EVERYBODY TO WAIT THROUGH THOSE AND THEN ITEMS WITH NO ACTION THAT ARE INFORMATIONAL ONLY OR EXECUTIVE SESSION. WELL, THEN THEY GO AT THE VERY END. OTHER THAN THE ONE THING THAT WE TALKED ABOUT, EXECUTIVE SESSION, IF SOMETHING ON THE CONSENT NEEDS EXECUTIVE SESSION. SO ARE YOU READY TO CHANGE ANY OF THAT, OR DOES THAT ORDER STILL DO WITH WHAT THE COUNCIL'S INTENT? OKAY. SO FIVE, THE TEXAS OPEN MEETINGS ACT SOMETIMES CONFLICTS WITH ROBERT'S RULES OF ORDER AND ALLOWS CITIES TO HAVE THEIR OWN RULES. RULES OF THE CITY COUNCIL, HOWEVER, CANNOT CONFLICT WITH THE TEXAS OPEN MEETINGS ACT. SO YOU DO HAVE SOME LEEWAY, BUT YOU WANT TO MAKE SURE THAT YOU'RE NOT CONFLICTING. I THINK WHAT WE'VE DONE ON OUR RULES HERE IS PRETTY GOOD. I WILL TELL YOU THIS. WE DID IT WITH THE INTENT OF AND I SAY WE BECAUSE IT WAS THE COUNCIL POLICIES AT THE TIME THAT COMMITTEE AND MYSELF AND THEN CITY MANAGEMENT AT THE TIME WHEN WE DID THIS, IT WAS PROBABLY, I DON'T KNOW, EIGHT YEARS AGO, IT WAS QUITE A WAYS TIME AGO AND WE SPENT MONTHS DOING THIS AND ONE OF THE THINGS I WANTED YOU GUYS TO UNDERSTAND WAS OUR THOUGHT PROCESS, AND OUR THOUGHT PROCESS WAS CLARITY OF CONDUCT. WE WANTED IT TO BE VERY CLEAR. THAT'S WHY WE NAMED THEM THE BURLESON RULES OF ORDER. HOW WE EXPECT EACH OTHER TO ACT, STAFF AND COUNCIL, WITH EACH OTHER AND TO EACH OTHER. WE WANTED TO GIVE EVEN CONSIDERATION TO EVERY COUNCILMEMBER. WE WANTED TO MAKE SURE EVERY MEMBER HAD A VOICE. IT WAS INTENDED TO BE FAIR AND TO NOT STOP ANY COUNCILMEMBER FROM SPEAKING, BECAUSE SOMETIMES THERE'S SOMETHING IN FRONT OF YOU THAT'S VERY PASSIONATE AND YOU NEED TO SPEAK, AND YOU NEED TO MAKE SURE THAT YOUR WORD IS HEARD THERE AND THEN. IT ALSO HELPS KEEP THE FLOW OF THE MEETINGS AND ALLOWS FOR ACTION. SO THOSE WERE OUR CONSIDERATIONS WHEN WE WERE WORKING THROUGH THIS. SO. THE ONLY THING TO CHANGE HERE WOULD BE JUST TO REFLECT WHAT WE TALKED ABOUT EARLIER IN THE EXECUTIVE SESSION, TRYING TO HAVE IT AT THE BEGINNING. ADD THE SECTION WITH THE RULES. JUST BECAUSE EXECUTIVE SESSION IS LISTED TWICE, I WANTED TO MAKE SURE I CAUGHT THAT THERE. SO WE'VE ALREADY TALKED ABOUT THAT. UNLESS THERE'S ANY OTHER CONSIDERATIONS THAT YOU GUYS WANT TO DO ON THOSE. [01:20:02] YEAH, AND THEN SECTION SIX IS JUST EXPLAINS THE MAYOR AND THE MAYOR PRO TEM AND CAN THE MAYOR VOTE? BECAUSE THAT'S NOT IN EVERY CITY, AND IN OUR CITY, YES, THE MAYOR CAN VOTE, AND THERE'S ACTUALLY A PROVISION THAT SAID THE MAYOR MUST VOTE UNLESS THERE IS A CONFLICT. HE'D HAVE TO HAVE A REAL CONFLICT NOT TO VOTE, AND HOW DO WE PICK THE MAYOR PRO TEM? WELL, YOU GUYS HAVE OUTLINED A PROCESS FOR THAT? AND THAT'S COMING UP. IT HAS TO BE DONE BY AUGUST 1ST OF EACH YEAR. IT'S A ONE YEAR TERM, AND SO I WILL BE BRINGING THAT FORWARD TO YOU ALL SHORTLY. MY GOAL IS TO HAVE IT TO YOU ALL BY THE SECOND MEETING IN JUNE OR THE MEETING IN JULY. I THINK I WILL TRY TO SHOOT FOR THE 17TH. I BELIEVE CURRENT MAYOR PRO TEM WILL BE OUT OF TOWN ON THE JULY MEETING, SO I WILL TRY TO GET THAT RALLIED UP AND THE EMAIL SENT OUT TO YOU ALL FOR THAT ONE. WHAT IS CHANGED MUST NOT. WHAT IS CHANGED IS MUST NOT CONFLICT WITH THE CITY CHARTER EITHER. SO JUST SO YOU KNOW, SOME OF THESE ON WHAT THE MAYOR AND THE MAYOR PRO TEM ARE IN THE CITY CHARTER. THE WAY YOU NOMINATE ELECT THE MAYOR PRO TEM IS NOT. SO THAT IS FOR YOUR DISCRETION. SO SECTION SEVEN AUDIO VISUAL USE CAN'T CHANGE MUCH THERE BECAUSE YOU HAVE TO MAINTAIN THE RIGHTS OF THE PUBLIC. I DID WANT YOU GUYS TO REMEMBER. SHOULD I BE CAMERA READY? YES. WE RECORD EVERY MEETING. DON'T FORGET. SO DON'T FORGET WHAT HE SAYS. I DON'T ALWAYS POSE, BUT WHEN I DO, THERE'S A CAMERA READY. SO THAT IS ALL I HAVE ON THIS ITEM, UNLESS COUNCIL HAS SOMETHING ELSE ON THIS ONE? NO? OKAY. ALL RIGHT. NOW THAT BRINGS US TO ITEM EIGHT B REVIEW, DISCUSS AND PROVIDE FEEDBACK ON CURRENT CITY COUNCIL COMMITTEE APPOINTMENTS AND POSSIBLE AMENDMENTS TO COUNCIL POLICY. [8.B. Review, discuss, and provide feedback on current City Council Committee appointments and possible amendment to Council Policy #42 by adding a new Legislative Council Committee. (Staff Contact: Amanda Campos, City Secretary)] NUMBER 42 ADDING NEW LEGISLATIVE COUNCIL COMMITTEE STAFF CONTACT IS AMANDA CAMPOS, CITY SECRETARY OKAY. YEAH I'M READY. I THINK I'M READY. I DON'T KNOW, MICHAEL JUST SAID, ARE YOU READY? I'M LIKE, I DON'T KNOW. I THINK I'M READY. I WILL FIND OUT REAL QUICK HERE. SO LET'S TALK ABOUT CITY COUNCIL COMMITTEES, AND THAT IS OFFICIALLY CITY COUNCIL POLICY 42. SO WHY ARE WE REVIEWING THERE'S TWO ITEMS RELATED TO CITY COUNCIL 42 THAT WE'RE GOING TO DISCUSS TONIGHT. THE FIRST ONE IS IN POLICY 42 THAT SAYS YOU GUYS WANT TO REVIEW ALL YOUR CURRENT APPOINTMENTS WHEN THERE'S CHANGES IN THE COUNCIL. SO WE HAVE A NEW COUNCILMEMBER. WELCOME. SO AT THIS TIME WE'LL REVIEW ALL OF YOUR APPOINTMENTS. THIS IS FOR YOUR REVIEW. YOU DO NOT HAVE TO MAKE CHANGES BUT YOU CAN IF YOU WANT TO. THAT'S WHY THIS IS BEFORE YOU ALL, AND THEN TWO, THERE WERE SEVERAL MEETINGS BACK WHERE WE WERE TALKING WITH FOCUSED ADVOCACY AND THE COUNCIL EXPRESSED A DESIRE TO ADD A LEGISLATIVE COMMITTEE TO THE COMMITTEES THAT ARE ALREADY EXISTING. SO TIME FOR REVIEW. SO WHO'S WHERE? SO I'VE LISTED ALL OF YOU TOGETHER ON ONE PAGE SO YOU CAN SEE THE COMMITTEES THAT YOU ARE ON AND THEN THE COMMITTEES OF YOUR FELLOW COUNCILMEM BERS. SO I'M HOPING I SENT THIS OUT AHEAD OF TIME THAT EVERYBODY HAD A CHANCE TO REVIEW THIS. SO IF THERE IS SOMETHING THAT YOU WANTED TO CHANGE, OR YOU WANTED YOUR FELLOW COUNCILMEM BERS TO RECONSIDER, NOW IS THE TIME TO SPEAK UP. DOES ANYBODY HAVE A DESIRE TO BE ON ANOTHER COMMITTEE? WE WANT TO BE ACCOMMODATING TO EVERYBODY. SO IS EVERYBODY HAPPY WHERE THEY'RE AT? I'M HAPPY WHERE I'M AT FAR FEWER THAN OTHERS. SO IF SOMEBODY WANTED TO PUSH MORE THIS DIRECTION I'M OKAY. OKAY. IS THERE ANYBODY THAT WANTS TO SHARE? [CHUCKLING] ARE WE GOOD? OKAY. I CAN'T HEAR YOU. ARE WE TRADING OVER THERE? HE'S BEING THOUGHTFUL. HE'S BEING THOUGHTFUL AND ASKING HER IF THERE'S ANY THAT SHE'S BEEN INTERESTED IN, THAT HE MIGHT ENTERTAIN ANY THAT HE'S SITTING ON SWAPPING [01:25:07] PLACES WITH HER. I DO KIND OF WONDER IF JUST HOW WHAT OUR INTENTIONS ARE, AS FAR AS HOW LONG WE MIGHT SIT IN SOME OF THESE SEATS. YOU HAVE TWO YEAR TERMS. YOU GUYS HAVE PLACED THE I BELIEVE WE DO HAVE TWO YEAR TERMS ON THESE, OKAY, AND THEN WE CAN ALL KIND OF SWITCH IT AROUND BECAUSE THERE WERE SOME THAT I WANTED TO SIT ON, BUT WE COULD ONLY HAVE THREE PEOPLE ON EACH COMMITTEE. RIGHT, AND YOU GUYS HAVE A TERM OF TWO YEARS. OKAY, AND THEN THE CHAIR IS ALSO FOR TWO YEARS. SO YOU HAVE PLACED THAT IN THE POLICY THAT THERE ARE TWO YEARS. SO THESE APPOINTMENTS ARE 2023 TO 2025. SO IF THERE'S SOMETHING ANY OF US WANT, WE CAN ENTERTAIN SWITCHING OUT. WE WOULD WANT TO DO IT AT A COUNCIL MEETING LIKE WE'VE DONE BEFORE. IF, I MEAN, IF COUNCIL WANTS TO, I CAN SEND OUT A RANKING AND WE CAN BRING THAT BACK. OR IF YOU GUYS ARE HAPPY TO. I'M PERSONALLY HAPPY WITH WHAT--I WAS GOING TO SAY, I KNOW THIS SIDE IS HAPPY. I UNDERSTAND THE NEW COUNCIL PERSON WANTING TO PICK THEIRS. I UNDERSTAND THAT, BUT IT'S ONLY A YEAR. WE'RE GOOD, WE'RE GOOD. OKAY. GOOD. SO WE'RE NOT MOVING MEMBERS? NOT AT THIS TIME. OKAY. [INAUDIBLE]. THAT SEEMS FAIR. SO ARE WE GOING TO DO SOMETHING NEW? LEGISLATIVE ACTION. SHOULD WE MOVE THAT TO A COMMITTEE? SO THE OPTIONS FOR THE LEGISLATIVE PROACTIVE ACTION, BECAUSE I THINK IT'S PROACTIVE OF THE COUNCIL. THAT'S WHAT WE'RE TRYING TO GET TO, RIGHT? THAT WAS THE WORD OF THE DAY. THERE ARE NO LIMITS TO ACTIONS TAKEN. WHAT WILL IT BE. SO YOU CAN CREATE THE NEW COUNCIL COMMITTEE TO REVIEW ALL THE LEGISLATIVE ACTION. THAT DOESN'T MEAN THAT THE REST OF THE COUNCIL, I WANT TO PREFACE EVERYTHING BY SAYING THIS DOES NOT MEAN THAT THE REST OF THE COUNCIL WILL NOT BE PART OF THIS. THE COUNCIL COMMITTEE WILL MAKE NO DECISIONS. THEY ARE A RECOMMENDING BODY TO THE FULL COUNCIL. EVERYTHING THAT COMMITTEES DO HAVE TO BE BROUGHT FORWARD TO THE FULL COUNCIL. WHAT THIS MAY MEAN IS THAT YOU'LL WEED THROUGH 395 PAGES OF A BILL AND BRING IT BACK TO SEVEN PAGES, SO THE COUNCIL DOESN'T HAVE TO READ THROUGH 395 PAGES OF THE BILL TO DETERMINE, EVEN IF THAT'S YOU ALL'S. YOU CAN ABSORB THE LEGISLATIVE ACTION INTO ONE CURRENT COMMITTEE THAT YOU HAVE. IF YOU FEEL LIKE THERE'S ONE COMMITTEE STRUCTURE THAT IT WOULD FIT INTO, YOU COULD DO THAT. COUNCIL POLICY AND EVALUATION COULD REVIEW THIS ACTION THAT YOU GUYS HAVE ASKED. YOU CAN SEND IT TO THEM TO REVIEW TO SEE IF THEY ARE BRINGING FORWARD THE RECOMMENDATION TO DO A NEW COMMITTEE, ABSORB IT INTO ANOTHER COMMITTEE. OR YOU COULD DEDICATE WORK SESSIONS OF THE COUNCIL THAT HAVE LEGISLATION ONLY ON THE AGENDAS. NOW, WE UPGRADED OUR MEMBERSHIP WITH THE ADVOCACY SO THEY WOULD BE WORKING WITH THAT GROUP, WHOEVER'S ON THIS COMMITTEE, IS THAT CORRECT? YES. THEY ACTUALLY HAVE UPDATES WEEKLY ONCE THEY START BECOMING ACTIVE. ONCE BILLS ARE BEING FILED, THEY DO ZOOM CALLS. I BELIEVE IT'S ZOOM. I DON'T THINK THEY USE TEAMS. I THINK THEY USE ZOOM. SO YES, THEY'LL BE MUCH MORE INVOLVED. I THINK THIS FIRST STEP IS BALL'S IN OUR COURT. YOU KNOW, WHEN THEY CAME TO BRIEF US LAST TIME LOOKING FOR SOME GENERAL FEEDBACK IN TERMS OF WHAT YOU WANT YOUR LEGISLATIVE PROGRAM TO BE, THEN ONCE THEY KNOW THAT, I THINK THEY CAN WORK WITH US MORE SPECIFICALLY BEYOND THEIR CLEARINGHOUSE CALLS, WHICH MISS CAMPOS HAS REFERENCED. SO I THINK THAT'S THE NEXT STEP TO REALLY BECOME BUILD A ROBUST LEGISLATIVE PROGRAM. I DO WANT TO SAY, THOUGH, TO ALL THE COUNCILMEMBERS PRESENT, AND I HAVE EXPRESSED THIS TO COUNCILMEMBER RUSSELL, NOTHING THAT YOU GUYS DO HERE, WHETHER YOU DECIDE TO HAVE A COMMITTEE OR NOT, A COMMITTEE, NONE OF THAT, I WOULD ADVISE YOU, TAKES THE PLACE OF EVERY SINGLE ONE OF YOU HAVING THE OPTION TO GO TO AUSTIN AND TESTIFY OR LISTEN TO TESTIMONY. IN FACT, I WOULD ENCOURAGE, IF YOU HAVE A LEGISLATIVE COMMITTEE OF THREE MEMBERS, I THINK YOU RESTRICT THEIR ACTION TO HERE LOCALLY TO ADVOCATE, TO TELL YOU ALL TO WORK CLOSELY WITH FOCUSED ADVOCACY, BUT AT ANY MOMENT THAT BRANDON AGHAMALIAN OR SNAPPER CARR CALLS AND SAYS WE NEED MORE CITY PEOPLE TO SHOW UP FOR THIS HEARING, YOU NEED TO PACK THEM. YOU DON'T JUST SAY JUST THOSE THREE MEMBERS. YOU ACTUALLY SAY THE FULL COUNCIL. ANYBODY WHO CAN GO, PLEASE COME WITH US AND GO. I THINK HARLAN WOULD PROBABLY HELP ME OUT WITH THAT TOO. YEAH. SO DO YOU HAVE TO MANAGE THAT? IF MORE THAN THREE ARE GOING, WE WOULD. SO WHAT? WHAT WE WOULD DO WITH MY OFFICE WOULD DO IS WE WOULD START POSTING A CONTINUAL POSSIBLE QUORUM FOR EVERY ACTION IN AUSTIN, BEGINNING THE DAY THEY [01:30:04] GO IN, TO THE DAY THEY COME OUT, BECAUSE WE WANT TO MAKE SURE THAT WE DON'T LIMIT THAT BECAUSE IT IS A 72 HOUR POSTING. SO WE WOULDN'T DO THAT BECAUSE SOMETIMES IT'S VERY RARE, BUT THERE ARE TIMES WHEN IT'S A 48 HOUR NOTICE TO RUN TO AUSTIN. YOU KNOW, WE'VE ALL HEARD THAT CALL, THAT RALLY CALL GET YOUR BUTTS TO AUSTIN, AND SO THAT'S WHAT WE WOULD DO. JUST REMEMBER THAT NO MATTER WHAT YOU TAKE TONIGHT, I JUST WANT TO THAT, TO ME, IS VERY IMPORTANT THAT THE COUNCIL KNOWS NO ONE COUNCILMEMBER IS BEING SHOVED OUT OR IT'S NOT LIKE, OH, THESE ARE THE ONLY THREE THAT REPRESENT THE CITY. IT'S I VIEWED IT AS MORE OF THE LEGWORK, MORE OF THE IN-DEPTH DEEP DIVE INTO THAT, BUT THEY'RE NOT THE ONES THAT ARE ONLY GOING TO BE. I MEAN, IF THERE'S A DEEP DIVE AND THEY'RE NOT THE ONLY ONES THAT CAN TESTIFY, YOU CAN HAVE OTHER MEMBERS OF THE COUNCIL TESTIFY, EVEN IF THEY'RE NOT ON THE LEGISLATIVE COMMITTEE. I THINK IN SOME CASES WE REALLY IT WAS MENTIONED THAT NIGHT, BUT IN A LOT OF CASES, WE NEED TO TAKE THIS INTO THE COMMUNITY AND UTILIZE BUSINESS RELATIONSHIPS THAT WE HAVE, LEADERSHIP RELATIONS THAT WE HAVE. THERE ARE PEOPLE THAT AREN'T NECESSARILY SITTING AT COUNCIL THAT KNOW THINGS IN AND OUT THAT CAN HELP US MAKE THOSE ARGUMENTS OR HELP MAKE OUR CASE IN SOME OF THESE INSTANCES. SO IT'S NOT IT MAY NOT IN SOME OF THEM EVEN BE A COUNCIL PERSON AT ALL. THAT GOES DOWN AND ADVOCATES IN FRONT OF SOME OF THESE COMMITTEES. IT COULD BE JUST A CITIZEN, A BUSINESS LEADER, A COMMUNITY LEADER OF SOME SORT. SO I DON'T I THINK THAT YOU'VE STRESSED THAT. WELL, OF IT'S NOT I THINK THIS IS JUST A RECOMMENDING COMMITTEE, AS IS WITH THE REST OF OUR OTHER COMMITTEES LOOKING. IN DEEP DIVING INTO ISSUES AND WHAT WE WANT OUR PROGRAM TO LOOK LIKE AND PROVIDING A RECOMMENDATION, BUT IT'S STILL UP TO THE WHOLE COUNCIL TO DISCUSS AND PASS, AND I TALKED ABOUT THIS WITH AMANDA BEFORE, TOO. ONE THING I WOULD LIKE TO SEE US, AND THIS GOES BACK TO THE PREVIOUS PRESENTATION, WAS IF IN OCTOBER THROUGH OCTOBER, THROUGH THE END OF THE SESSION OF OF THE YEAR, WE HAVE AN ITEM POSTED, WE HAVE A POSTING ON THE AGENDA. SO INSTEAD OF HAVING TEN, WE'D HAVE 11, AND WE'LL HAVE A LEGISLATIVE SPOT ON THE AGENDA THAT IF ANYTHING COMES UP, WOULD GO THERE THAT WE COULD DISCUSS IN THE OPEN MEETING. THAT'S SMART. IF YOU ALL WOULD BE. JUST STAYING MORE ON TOP OF THINGS, BUT THERE'S SO MUCH THAT IMPACTS MUNICIPALITIES AND LOCAL GOVERNMENTS, AND I FEEL LIKE A BIG EXAMPLE. YOU KNOW, THE FARM BILL THIS LAST SESSION WAS TALKED ABOUT EXCESSIVELY IN AUSTIN, BUT WE DIDN'T REALLY TALK ABOUT IT AS A COUNCIL, AND IT SHOULD HAVE BEEN SOMETHING THAT WE WERE DISCUSSING BECAUSE IT SIGNIFICANTLY IMPACTED US AND I GO DOWN THIS ROAD TOO, ABOUT RELATIONSHIPS. WE NEED THESE OTHER TOWNS TO HELP US FIGHT SOME OF THESE THINGS, TOO. I MEAN, CITIES ARE GETTING BEAT UP EVERY TIME WE TURN AROUND AND WE NEED TO FIGHT. WE NEED TO GET THE COUNTIES INVOLVED. I WAS REALLY EXCITED TO HEAR THAT. ADAM WANTED TO START GOING TO AUSTIN. I NEED TO GO TO AUSTIN. WE NEED TO FIGHT TOGETHER. WE REALLY DO. WE'RE NOT MAKING A SHOWING ANYMORE, AND WE NEED TO. SO HOW DO WE NEED TO STRUCTURE THIS? DO WE NEED TO HAVE A, I KNOW EVERYBODY HERE IS WELCOME TO GO TO AUSTIN. I KNOW THAT YOU'VE ALREADY ADDRESSED THAT, BUT DO WE NEED TO HAVE A BASIC COMMITTEE? THAT'S IN CHARGE OF CERTAIN THINGS. I THINK THAT'S UP TO THE CITY COUNCIL. WELL, I'M I'VE GOT SEVERAL REASONS FOR DEDICATED WORK SESSION OF COUNCIL, BUT IT'S ON THE TABLE. IF THERE'S AN OPPORTUNITY TO WEAVE CITIZENS INTO A COUNCIL COMMITTEE. THAT'D BE GREAT. IF THERE SOME WAY TO GET CITIZENS THAT ARE PROACTIVE AND ARE VERY KNOWLEDGEABLE AND THEY CAN HELP US OUT, ALWAYS LOOK TO THOSE THAT ARE WISER FOR INFORMATION. IF WE COULD PUT A COMMITTEE TOGETHER THAT WOULD INCLUDE CITIZENS, I WOULD BE WILLING TO STEP BACK FROM THE DEDICATED WORK SESSION. IS THAT POSSIBLE? WOULD YOU NEED TO? I THINK IF YOU DO THAT, IT GETS A LITTLE COMPLICATED ON HOW WOULD YOU DO THAT? BECAUSE THEN YOU WOULD HAVE TO DO IT BY EXPERTISE AND THEN THERE'S A PLETHORA OF EXPERTISE OUT THERE, GIVEN ANY I MEAN, DIDN'T THEY HAVE A CHICKEN LEGISLATIVE BILL AT ONE TIME? I MEAN, IT CAN BE ANYTHING, AND SO I THINK THAT WHAT YOU WOULD WANT TO DO IS YOU COULD INVITE I MEAN, YOU COULD DO A COMBINATION, YOU COULD CREATE THIS LEGISLATIVE COMMITTEE, AND YOU COULD HAVE ONE OR 2 OR 3 DEDICATED WORK SESSIONS. IF YOU'RE IN THAT COMMITTEE AND YOU DECIDE, HEY, WE NEED TO START PULLING IN SOME PEOPLE WITH THESE KIND OF EXPERTISE, WE GO OUT TO THE PUBLIC, WE ASK THEM TO ATTEND A MEETING. WE ASK THEM TO ATTEND YOUR DEDICATED WORK SESSION, OR WE ASK THEM TO ATTEND YOUR COUNCIL MEETING. REMEMBER, THEY ALL FALL UNDER THE COMMITTEE MEETING. REMEMBER, THEY ALL FALL UNDER THE TEXAS OPEN MEETINGS ACT. [01:35:01] MUCH LIKE ANYBODY CAN COME UP HERE AND SPEAK. WE WOULD INVITE THEM TO COME AND SPEAK. SO I JUST DON'T THINK YOU WANT TO PLACE DEDICATED POSITIONS BECAUSE I FEEL LIKE YOU WILL LEAVE SOMEBODY OUT BECAUSE YOU CAN'T BASE IT ON WHAT THEY'VE DONE BEFORE. THEY CHANGE ALL THE TIME, AND SO FOR THE DEDICATED WORK SESSION, I KNOW BRINGING THIS TO COUNCIL IS A GOOD WAY TO HANDLE IT, BUT THE COUNCIL MEETINGS ARE EXTREMELY LONG NOW ANYWAY, AND THE COUNCIL MEETINGS I'VE BEEN IN THE PAST WHERE WE BROUGHT LEGISLATION WENT ON FOREVER. THAT'S WHY A DEDICATED WORK SESSION OF THE COUNCIL WITH THE LEGISLATIVE ONLY AGENDA IS WHAT YOU WOULD WANT TO DO, AND THEN THEREFORE, YOU CAN ALSO INVITE, YOU KNOW, IF YOU WANTED A COUNCIL COMMITTEE AND A DEDICATED WORK SESSION. I'M GOOD WITH THAT TOO, AS LONG AS WE DON'T BRING IT INTO THE REGULAR COUNCIL MEETING, BECAUSE YOU LOSE TEND TO LOSE INTEREST AND IT'S VERY IMPORTANT INFORMATION, YOU DON'T WANT TO LOSE INTEREST. SO I MEAN, I WILL TELL YOU, IF YOU DO A COMMITTEE YOU CAN ONLY HAVE THREE MEMBERS, AND I GUARANTEE YOU THERE ARE MORE THAN THREE OF YOU THAT WANT TO BE ON THE COMMITTEE. MAYBE. I MEAN, THE THOUGHT WAS ORIGINALLY THE COMMITTEE WAS JUST GOING TO REVIEW ALL THE BILLS THAT POSSIBLY COULD AFFECT US, WHICH MEANS YOU GET TO READ 300 PAGES EACH. YOU KNOW, IF THIS WAS IN WASHINGTON DC, IT'D BE 10,000 PAGES. SO AT LEAST IT'S 300, BUT I THINK I THINK HAVING THE WORK SESSION IS A GOOD IDEA. THE THOUGHT OF HAVING THE AGENDA ITEM IS JUST THAT IN BETWEEN WORK SESSIONS, IF SOMETHING WERE TO COME UP BEFORE POSTING OR WHATEVER, WE'D BE ABLE TO DISCUSS IT AT THE GENERAL SESSION IF WE HAD TO BECAUSE IT HAPPENED SO FAST OR WHATEVER. SO I'M FOR COMMITTEE. A COMMITTEE OF THREE. IS THAT WHAT WE'RE LOOKING FOR? WELL, IF WE CREATE IF YOU GUYS WANT ME TO GO FORWARD AND CREATE A COMMITTEE, IT'LL BE A COMMITTEE OF THREE AND SO YOU WOULD HAVE TO DECIDE, MUCH LIKE WE DO ALL THE OTHER COMMITTEES. I MEAN, EVERYBODY WOULD SAY I'M INTERESTED. THEN I BRING FORWARD AND SAY, THERE'S THREE OF YOU INTERESTED, THERE'S FOUR OF YOU INTERESTED, THERE'S FIVE OF YOU INTERESTED, AND THEN YOU WOULD DO THIS OPEN DISCUSSION OUT HERE TO SEE WHO WOULD SAY, OKAY, I WILL STEP BACK AND I WILL LET THESE THREE OR NO, I DON'T WANT TO. SO. I GO AHEAD. I'M MORE FOR THE DEDICATED WORK SESSION COMMITTEE. NOT THE COMMITTEE, BECAUSE WE'LL BE DOING REDUNDANT WORK, AND I THINK EVERYBODY'S INTERESTED IN LEGISLATION, AND I THINK WE'LL HAVE THE MORE PEOPLE WE HAVE THERE TO BOUNCE IDEAS OFF OF, THE BETTER THE RESULTS WILL GET. I MEAN, I DON'T I WILL SAY FROM MY PERSPECTIVE, THIS IS A DIVERSE COUNCIL WITH DIVERSE KNOWLEDGE AND BASE AND PEOPLE THAT YOU TALK TO IN THE COMMUNITY. EVERYBODY HAS A DIFFERENT GROUP THAT YOU TALK TO. THERE'S SOME OVERLAPPING. SO TO HEAR EACH OTHER'S PERSPECTIVE IN ONE MEETING AND NOT LIKE COUNCILMEMBER SCOTT SAID, DO A SMALLER COMMITTEE, THEN COME FORWARD AND DO IT AGAIN AT THE LARGER, AND THEN MAYBE HAVE SOMETHING ELSE ADDED IN THERE, YOU KNOW? SO I WOULD JUST SAY YOU COULD TRY IT THIS YEAR TO SEE IF A DEDICATED WORK SESSIONS OF THE COUNCIL WORK AND IF THEY'RE NOT WORKING, WE CAN ALWAYS ADD A COMMITTEE, OR WE COULD ADD A COMMITTEE AND IF IT'S NOT WORKING, I MEAN, YOU GUYS ARE NOT NOT RESTRICTED IN ANY WAY IN THIS. THIS IS 100%. I TELL YOU GUYS THAT ALL THE TIME. NORMALLY IF I'M BEFORE YOU, IT'S YOUR 100% DECISION. REMEMBER THAT EVERYBODY ELSE MAKES YOU CHOOSE. I TELL YOU, YOU CAN CHOOSE WHAT YOU WANT TO CHOOSE. MY ONLY THING I DON'T MIND DOING THE WORK SESSION AGAIN, BUT IF WE HAD TO BRING IT UP IN A GENERAL SESSION, I WOULD WANT TO HAVE HAVE THAT FLEXIBILITY IF EVERYBODY WAS OKAY WITH IT. WORK SESSION? YEAH. WE CAN ADD. CAN YOU SAY THAT AGAIN PLEASE? SURE. HOLD ON. SO I THINK WORK SESSION IS THE WAY TO GO BECAUSE YOU COULD YOU COULD DEDICATE TIME AND ALL THAT, BUT THERE MAY BE TIMES I DON'T WANT TO JUST SAY, WE CAN'T EVER BRING IT UP IN A GENERAL SCHEDULED SESSION. I MEAN, I UNDERSTAND PEOPLE GET LOST IN THE DISCUSSION, BUT THERE MAY BE A TIME WHERE WE HAVE TO TALK ABOUT IT ON A MONDAY NIGHT, AND ON A WEDNESDAY. WE CAN ADD A STANDING ITEM ONTO THE REGULAR AGENDA. WE'VE DONE THAT IN THE PAST WITH THE BUDGET, WHEN IT'S BUDGET SEASON, AND WE WANT EVERYBODY TO FOCUS ON BUDGET, WE WILL DO THE DEDICATED SECTIONS OF WE LIST IT, DEVELOPMENT SERVICES, BUDGET, YOU KNOW, AND THEN GENERAL. WE WOULD PULL THAT OUT SO THAT IT'S VERY CLEAR. THAT'S A GREAT WAY TO BE TRANSPARENT WITH THE PUBLIC, TOO, ON THE BUDGET. SO WE COULD DO THE SAME THING STANDING ITEM LEGISLATION, AND THEN WE'LL WORK AGAIN WITH DEPUTY CITY ATTORNEY MATT RIBITZKI FOR WORDING. SO IS EVERYBODY LEANING TOWARDS THE WORK SESSION? HE HAS NOTHING ELSE TO DO. I DEFINITELY THINK WE'RE AHEAD OF THE CURVE THIS TIME AROUND, AND A DEDICATED WORK SESSION WOULD BE A TREMENDOUS BENEFIT TO GETTING OUR LEGISLATIVE PROGRAM PUT TOGETHER BECAUSE WE CANNOT BE FOCUSED ADVOCACY CAN'T BE EFFECTIVE FOR US IF THEY DON'T KNOW WHAT WE WANT TO FOCUS ON. [01:40:08] THEY NEED DIRECTION, AND THE WAY WE PROVIDE DIRECTION IS CREATING OUR LEGISLATIVE PROGRAM FOR THIS UPCOMING SESSION, AND I THINK THE BEST WAY TO GET TO THAT POINT IS TO HAVE THE DEDICATED WORK SESSION. HONESTLY, I THINK THAT'S FIRST STEP BEFORE WE EVEN CONSIDER, YOU KNOW, MAYBE AFTER THAT IS ESTABLISHED, THEN WE MIGHT CONSIDER A COMMITTEE OF THREE THAT'S LOOKING OUT AS LIKE, HEY, DID YOU KNOW THIS BILL IS PERTAINING TO SOME OF THE THINGS THAT YOU ALL HAVE TALKED ABOUT IN YOUR LEGISLATIVE PROGRAM? SO THEN THAT COMMITTEE CAN KIND OF LIKE MAKE RECOMMENDATIONS TO THE COUNCIL, BECAUSE NOT ALL OF YOU HAVE THE SAME GEEKY INTEREST AND WANT TO READ THROUGH SOME OF THIS STUFF THAT SOME OF US, HE'S PUTTING HIS THUMB TOWARD ME. I MEAN, YOU KNOW, AND ADAM AS WELL AND ALEXA SITS ON A COMMITTEE, AND SO THERE'S GOING TO BE TIMES WHEN WE ALL WANT TO READ SOME OF THAT STUFF, AND THERE'S GOING TO BE TIMES WHEN, YOU KNOW, YOU'RE JUST LIKE, I JUST WANT A RECOMMENDATION, AND, YOU KNOW, DID YOU LOOK AT THIS? DID YOU WHAT DID YOU GET OUT OF IT? AND WE CAN TALK ABOUT IT AS A WHOLE COUNCIL, BUT I THINK TO GET US TO OUR WHAT AS A CITY, WHAT AS A WHOLE COUNCIL DO WE WANT FOCUSED ADVOCACY HELPING US ADVOCATE FOR OR KEEP AN EYE OUT ON. OKAY. SO I THINK EVERYBODY'S ON BOARD. HOLD ON WE HAVE ANOTHER YES. THE ONLY OTHER THING I WOULD LIKE TO SAY TO THIS COUNCIL IS I WOULD LIKE TO SEE US AS A CITY, BE MORE ACTIVE IN TML. TML IS A GREAT RESOURCE FOR US, AND I DON'T THINK WE UTILIZE IT AS MUCH AS WE SHOULD. WE PAY A MEMBERSHIP, WE ARE PART OF THAT MEMBERSHIP AND TML ALSO CAN BE A GREAT HELP. THEY DO OFTEN REACH OUT AND SAY, HEY, WE NEED CITIES TO HELP US, AND SO I THINK WE NEED TO MAKE SURE WE'RE MINDFUL OF TML AND NOT JUST OUR OWN PRIVATE LOBBYISTS. THAT HAS BEEN ON MY MIND BECAUSE LAST SESSION BEFORE LAST SESSION, I WAS INVITED TO SIT ON THE LEGISLATIVE ADVISORY COUNCIL. THEY ASKED SOME OF US TO NOMINATE PEOPLE. OKAY, I WAS WONDERING, HOW DID THAT COME UP, BECAUSE OKAY, GOOD, BECAUSE I WAS WONDERING, YOU KNOW, HOW CAN WE PUT IN A NAME FOR THAT AGAIN? BECAUSE NOT EVERY CITY GOT A SEAT ON THAT OR EVERY MEMBER. I DON'T EVEN WANT TO SAY CITY, BUT TOWNSHIP. EVERY MEMBER OF TML DIDN'T HAVE A SEAT ON THAT, AND WE HAD SOME PRETTY ROBUST CONVERSATIONS. SOME WERE ONLY PERTAINING TO HOME RULE CITIES. SOME TOUCHED US, SOME DIDN'T, BUT IT IT WAS EYE OPENING TO THEM. WE LOOKED AT THE WHOLE EVERY ISSUE AREA AS A TML MEMBER, AND SO IF WE GET AN OPPORTUNITY TO HAVE A SEAT AT THAT AGAIN, THAT WOULD BE REALLY GOOD. I'M GOING TO GO BACK TO GOING DOWN AND PARTICIPATING IN SOME LEGISLATIVE MEETINGS AND SO ON. IT IS ALL ABOUT THE NUMBERS THAT SHOW UP. SO IF WE COULD SIT AS A WORK SESSION, COME UP EXACTLY WHAT WE'RE DOING, BUT ALSO BE WILLING TO GET TO AUSTIN AND THEY WILL PREACH TO YOU OVER AND OVER. SHOW UP. IT STARTS LOCALLY AND WE'RE THE ONES THAT CAN GO AND MAKE THE DIFFERENCE. AS FAR AS THE WORK SESSIONS, I MEAN, I WOULD LIKE I KNOW WE'RE GOING TO HAVE MORE THAN ONE, BUT I WOULD LIKE TO GET ONE SET UP. I KNOW BUDGET'S COMING TO MEET WITH FOCUSED ADVOCACY AND SO WE CAN GET A GAME PLAN SOONER THAN LATER SOMETIME IN THE SUMMER. YEAH. SO JUST WITH THAT REGARD I WANT TO BE CLEAR, WE CAN HAVE FOCUSED ADVOCACY HERE, BUT THEIR FEEDBACK AND CONVERSATIONS TO ME HAVE BEEN THE NEXT STEP IS REALLY ON THE COUNCIL. SO I JUST WANT TO BE CLEAR THAT FIRST WORK SESSION, EVEN FROM A STAFF PRESENTATION STANDPOINT, A LOT OF IT WILL BE LOOKING FOR DIRECTION FOR THE COUNCIL ON WHAT THEY WANT THEIR POLICY TO BE. SO MAYBE WE CAN ASK TML FOR LIKE A, YOU KNOW, ISSUE AREAS. HOW DO THEY I MEAN, BECAUSE IN ONE DAY WE WORKED ON IT FOR A FULL DAY, BUT IN ONE DAY WE WENT THROUGH ALL THE MAJOR ISSUE AREAS AND YOU AND CAME UP WITH TML'S, YOU KNOW, WHETHER THEY WERE GOING TO BE ADVOCATING FOR OR AGAINST OR STAYING NEUTRAL IN THINGS BECAUSE THEY OBVIOUSLY DON'T WANT TO PIT THEIR MEMBERSHIP AS A VARIETY OF CITIES AND POPULATIONS AND DIFFERENT ISSUES. SO THEY DON'T TAKE SIDES. SO, YOU KNOW, WHAT ARE SOME OF LIKE BIG ISSUE AREAS THAT CAN HELP US TO START FORMULATING OUR PROGRAM? BECAUSE AS TOMMY SAID, THEY'RE LOOKING, FOCUSED ADVOCACY CAN ONLY BE AS GOOD AS THE DIRECTION WE GIVE THEM, AND THEY ARE NOT GOING TO TELL US, HERE'S AN ITEM. ARE YOU FOR OR AGAINST? YOU KNOW, THEY JUST WANT US TO COMB THROUGH, BUT THEY DO HAVE EXPERIENCE WITH OTHER CITIES WHO ARE ACTIVE. SO THEY COULD BE ABLE TO GIVE US ADVICE ON THIS IS WHAT WE WOULD SUGGEST, KIND OF LIKE A RUBRIC OR SOMETHING WE CAN START FROM. CORRECT. I THINK THAT WOULD--NOBODY STARTS FROM SCRATCH. SOME GUIDELINES. HELP US START FORMULATING OUR PROGRAM BECAUSE IN YEARS PAST IT'S BEEN VERY BROAD. RIGHT. DON'T ANYTHING THAT MIGHT HURT US WELL OR ANYTHING THAT WE SHOULD BE ADVOCATING FOR THINGS THAT WILL HELP US. [01:45:04] WELL, THAT'S REALLY BROAD. THAT'S NOT TELLING THEM SPECIFICALLY WHAT WE'RE LOOKING FOR. I THINK THINGS DEALING WITH ETJ, YOU KNOW, THERE'S SPECIFIC AREAS THAT WE KNOW OF BECAUSE WE'RE SITTING HERE, THE ISSUES THAT ARE COMING BEFORE US, AND THAT SHOULD HELP US FORMULATE OUR WHAT OUR LEGISLATIVE PROGRAM FOR THE UPCOMING SESSION WILL LOOK LIKE. WELL, WE ARE VERY FORTUNATE ALSO BECAUSE WE HAVE HARLAN JEFFERSON, WHO'S ALSO VERY PLUGGED IN TO TML. HE HAS SOME CONNECTIONS. HARLAN, ONE OR TWO WE HAVE WE HAVE A WE HAVE A JOINT CONNECTION TO. [CHUCKLING] SO LIKE I SAID, CITY COUNCIL, THIS IS A BLANK CANVAS, AND I THINK YOU GUYS HAVE DONE A GOOD JOB. IF IT'S ANY MORE QUESTIONS OR I THINK WE'RE DONE. YOU WORE US OUT. OKAY. I'M GOING TO GO AHEAD AND ASK FOR COUNCIL REQUESTS. [9. CITY COUNCIL REQUESTS AND FUTURE AGENDA ITEMS AND REPORTS] LARRY. ANYBODY. AROUND NUMBER NINE? I DO HAVE SOMETHING. SORRY. OKAY. A COUPLE OF MEETINGS. CITIZEN HAS BROUGHT FORWARD THE LOW WATER CROSSINGS, AND I WOULD LIKE AN ITEM ON A FUTURE AGENDA PRETTY SOON OF ALL OF OUR WATER CROSSINGS WHERE THERE ARE LOW WATER CROSSINGS, CAN WE GET, LIKE, A AN INFORMATION ITEM ON WHAT ALL OF THOSE ARE AND HOW EACH ONE OF THEM IS, YOU KNOW, WHAT SIGNAGE DO WE HAVE IN PLACE? DO WE HAVE GATES? DO WE HAVE MEASURING STICKS? THAT WAY WE CAN WE SPEAK BROADLY OF WE KNOW THAT THERE ARE AREAS THAT ARE FLOODING OR, YOU KNOW, ROADS THAT WE HAVE TO CLOSE. THERE'S ONE THAT I KNOW OF OR THAT A NUMBER OF US KNOW OF, THAT WE HAVE INCREASED WHAT WE'RE DOING AT IT, AND IT'S THE ONE WHATEVER THAT CROSS STREET IS BEHIND FIRST BAPTIST CHURCH, BUT ANYWAY, I KNOW THERE ARE OTHERS I WOULD LIKE TO KNOW ALL IN ONE PRESENTATION. WHAT ARE THEY AND WHAT ARE WE DOING AT EACH OF THEM? WHAT ARE SOME IMPROVEMENTS THAT WE COULD CONSIDER FOR EACH OF THEM, OR ARE WE DOING ALL OF THOSE THINGS? YOU KNOW WHAT, WHERE ARE WE LACKING SO THAT WE CAN START LOOKING AT RIGHT NOW IS THE PERFECT TIME, BUDGET, TIME AND GOING FORWARD? MAYBE IT'S NOT THIS BUDGET, BUT IN FUTURE BUDGETS, WHAT IMPROVEMENTS CAN WE AND SHOULD WE BE MAKING AT THESE CROSSINGS? OKAY, THAT MOVES US ON TO SECTION TEN EXECUTIVE SESSION. [10. RECESS INTO EXECUTIVE SESSION] IN ACCORDANCE WITH CHAPTER 551 OF THE TEXAS GOVERNMENT CODE, THE CITY COUNCIL WILL CONVENE INTO EXECUTIVE SESSION IN THE COUNCIL WORK ROOM CITY HALL TO CONDUCT A CLOSED MEETING TO DISCUSS ITEMS PURSUANT TO SECTION 551.071, 551.072. IS THERE A MOTION TO CONVENE INTO EXECUTIVE SESSION? SO MOVED. I HAVE A MOTION BY ADAM, A SECOND BY VICTORIA. PLEASE VOTE. MOTION PASSES WILL CONVENE INTO EXECUTIVE SESSION AT 7:24. I GOT A MOTION BY ADAM. SECOND BY DAN. PLEASE VOTE. PLEASE VOTE. PASSES UNANIMOUS. GOT ANYTHING ELSE? MAYOR AND COUNCIL, WE HAVE NO OTHER ITEMS FOR. IS THERE A MOTION TO CONVENE? MOVE TO ADJOURN? GOT A MOTION BY ADAM, A SECOND BY DAN. WE'RE DONE AT 7:55. * This transcript was compiled from uncorrected Closed Captioning.