May 20, 2024 City Council Regular Meeting

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I'M GOING TO OPEN THE SESSION UP AT 5:33.

[1. CALL TO ORDER]

WOULD EVERYBODY PLEASE RISE FOR OUR INVOCATION AND OUR OUR PLEDGES? LET US PRAY. HEAVENLY FATHER, WE COME BEFORE YOU WITH DEEP GRATITUDE THAT WE ARE COUNTED WORTHY TO BE YOUR CHILDREN AND ARE INVITED TO COME BOLDLY BEFORE YOUR THRONE OF GRACE, TO RECEIVE MERCY, TO HELP IN TIME OF NEED.

WE NEED YOUR DIVINE PROTECTION FROM ENEMIES, FROM WITHIN AND WITHOUT, AND THAT YOU WOULD BE A SHIELD OF PROTECTION OVER OUR CITY, OUR LAW ENFORCEMENT, FIREFIGHTERS AND MILITARY.

WE PRAY FOR AMERICA AND ARE SO GRATEFUL THIS NATION WAS FOUNDED UPON THE PRINCIPLES FROM GOD'S WORD.

THEREFORE, WE ARE PROMISED BY THE TEACHINGS OF JESUS THAT SUCH A NATION WILL BE ABLE TO WITHSTAND THE STORMS THAT COME TO DESTROY.

OUR FAITH IS SECURE IN THAT YOU ARE THE ROCK UPON WHICH AMERICA'S FOUNDATION STANDS AND WILL SPEAK PEACE TO THE STORMS AND RETURN OUR NATION TO THE RIGHTEOUS VALUES UPON WHICH WE WERE FOUNDED.

WE PRAY BLESSINGS AND DIVINE GUIDANCE FOR OUR COUNCIL AS THEY SERVE THE CITY'S CITIZENS OF BURLESON.

WE PRAY THAT THE MEETING TONIGHT WILL BE PRODUCTIVE AND IN THE BEST INTEREST OF ALL.

WE HUMBLY BRING THESE REQUESTS BEFORE YOU.

IN JESUS NAME.

AMEN. I PLEDGE ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA, AND TO THE REPUBLIC FOR WHICH IT STANDS ONE NATION UNDER GOD, INDIVISIBLE, WITH LIBERTY AND JUSTICE FOR ALL.

[INAUDIBLE] PLEDGE ALLEGIANCE TO THEE, TEXAS, ONE STATE UNDER GOD, ONE AND INDIVISIBLE.

[2.A. Proclamations]

THAT BRINGS US TO SECTION TWO PUBLIC PRESENTATIONS.

TWO A IS PROCLAMATIONS.

WE HAVE TWO PROCLAMATIONS TONIGHT.

THE FIRST PROCLAMATION IS RECOGNIZING MAY 19TH THROUGH THE 25TH, 2024 AS NATIONAL PUBLIC WORKS WEEK IN THE CITY OF BURLESON.

IF I CAN ASK RECIPIENTS, CLINT SUMMERALL, DEPUTY DIRECTOR OF PUBLIC WORKS OPERATIONS, AND JANET LEE HEMBREE, PUBLIC WORKS OPERATIONS MANAGER, TO THE PODIUM.

MIC] ALL RIGHT, SO NOW THAT EVERYONE'S READY.

GOOD EVENING, MAYOR COUNCIL ACROSS NORTH AMERICA.

THIS WEEK, AS IT'S RECOGNIZED AS NATIONAL PUBLIC WORKS WEEK.

IT'S A TIME FOR US TO HONOR THE CRUCIAL CONTRIBUTIONS OF OUR PUBLIC WORKS PROFESSIONALS WHO MAINTAIN AND IMPROVE OUR COMMUNITY'S INFRASTRUCTURE.

PUBLIC WORKS IS THE BACKBONE OF OUR CITY.

FROM THE ROADS WE DRIVE ON TO THE WATER WE DRINK TO THE SEWER THAT'S TREATED AND KEEPS OUR ENVIRONMENT CLEAN, AS WELL AS MAINTAINING CITY FACILITIES AND OUR CITY FLEET.

PUBLIC WORKS PROFESSIONALS ENSURE THAT OUR DAILY LIVES RUN SMOOTHLY AND EFFICIENTLY.

OUR PUBLIC WORKS TEAM WORKS TIRELESSLY, OFTEN IN CHALLENGING CONDITIONS, TO ENSURE THAT THE INFRASTRUCTURE WE RELY ON IS SAFE, EFFICIENT AND SUSTAINABLE.

THEIR DEDICATION AND HARD WORK DESERVE THE UTMOST RESPECT AND GRATITUDE.

WE HAVE A COUPLE OF OUR PUBLIC WORKS CREW HERE TONIGHT THAT WE JUST WANT TO SAY THANK YOU TO ALL OF THEM.

AND WE SINCERELY APPRECIATE THE PROCLAMATION.

NOW, THEREFORE, I, MAYOR CHRIS FLETCHER, ON BEHALF OF THE CITIZENS OF BURLESON, THE ENTIRE CITY COUNCIL DO BY HERE PROCLAIM THE WEEK OF MAY 19TH THROUGH 25

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THANK YOU ALL [APPLAUSE]. IF I COULD ASK COUNCIL TO STEP DOWN AND TAKE A PICTURE, PLEASE.

MIC] NEXT WE HAVE A PROCLAMATION RECOGNIZING MAY 19TH THROUGH THE 25TH, 2024 AS EMS WEEK IN THE CITY OF BURLESON.

IF I CAN ASK RECIPIENT CASSIE DAVIS, FIRE CHIEF, TO THE PODIUM.

O REMEMBER THE HARD WORK THAT THEY DO TOGETHER AS A TEAM TO MAKE THIS HAPPEN.

AND IT'S MORE THAN JUST THE FIRE DEPARTMENT AND THE FOLKS ON OUR AMBULANCE SYSTEM.

THIS YEAR'S THEME IS HONORING OUR PAST AND FORGING OUR FUTURE.

AND SO WHAT WE WANT TO DO IS JUST TAKE A MOMENT TO RECOGNIZE, YOU KNOW, IT STARTS WITH OUR CITIZENS RECOGNIZING THESE EMERGENCIES AND CALLING 911.

EXCUSE ME. AND THEN OUR DISPATCHERS, OUR.

EXCUSE ME. I'LL GRAB YOU A WATER.

I JUST DRIED UP ALL OF A SUDDEN.

YEAH. YEAH.

I DON'T THINK I NEED AN AMBULANCE.

SORRY ABOUT THAT.

BUT IT STARTS WITH OUR CITIZENS RECOGNIZING THESE EMERGENCIES AND CALLING 911 AND PROVIDING HELP PRIOR TO OUR FOLKS GETTING THERE.

IT'S ALSO ABOUT OUR MEDICAL DISPATCHERS WHO TAKE THOSE CALLS AND PROVIDE LIFE SAVING INSTRUCTIONS TO THE CITIZENS PRIOR TO OUR AMBULANCE SHOWING UP.

AND THEN THE SYSTEM CONTINUES ON INTO THE PARTNERSHIPS WITH OUR HOSPITALS, WITH OUR LOCAL HOSPITALS SUCH AS THR HUGULEY AND THR BURLESON AND THOSE PARTNERSHIPS WITH THAT AS WELL. SO WE JUST WANT TO RECOGNIZE EVERYBODY THAT HAS A PART IN OUR SYSTEM AND PLAYS A ROLE IN THAT.

SO IF I COULD HAVE OUR STAFF STAND UP BACK HERE, I JUST WANT TO THANK THEM.

THEY'RE THE BACKBONE OF OUR SYSTEM.

THEY'RE THE ONES THAT SHOW UP EVERY DAY, 24 HOURS A DAY TO PROVIDE THAT SERVICE.

AND REALLY, THIS IS ABOUT HONORING THEM.

SO I'D LIKE TO TAKE A MOMENT JUST TO HONOR THEM AND GIVE THEM OUR THANKS [APPLAUSE].

NOW, THEREFORE, I, MAYOR CHRIS FLETCHER, ON BEHALF OF THE CITIZENS OF BURLESON AND THE ENTIRE CITY COUNCIL, HEREBY PROCLAIM THE WEEK OF MAY 19TH THROUGH 25,

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THE 50TH ANNIVERSARY OF EMS WEEK THEME IS EMS WEEK HONORING OUR PAST, FORGING OUR FUTURE.

I ENCOURAGE THE COMMUNITY TO OBSERVE THIS WEEK WITH APPROPRIATE PROGRAMS, CEREMONIES, AND ACTIVITIES.

THANK YOU. COME ON UP, GUYS.

THAT MOVES US TO ITEM TWO B PRESENTATIONS.

[2.B. Presentations]

STAFF CONTACT DEANNA PHILLIPS, DIRECTOR OF COMMUNITY SERVICES.

THANK YOU. GOOD EVENING, MAYOR AND COUNCIL.

WE ARE HONORED TO BE HERE TONIGHT TO RECOGNIZE BURLESON OWN CONNER PRINCE, WHO WILL BE COMPETING IN THE MEN'S SKEET AND MIXED SKEET EVENT DURING THE 2024 OLYMPIC GAMES IN PARIS THIS SUMMER.

CONNER GOT HIS START IN THE SPORT OF SHOOTING RIGHT HERE AT CENTENNIAL HIGH SCHOOL THROUGH THE SPARTAN CLAY TARGET TEAM.

HE MADE HIS FIRST USA SHOOTING TEAM IN 2019 AND TOOK HOME GOLD IN THE INTERNATIONAL SHOOTING SPORT FEDERATION'S JUNIOR WORLD CUP THAT YEAR.

CONNER ALSO TOOK HOME GOLD IN BOTH, IN BOTH THE MEN'S SKEET TEAM AND MIXED SKEET TEAM DURING LAST YEAR'S 2023 WORLD CUP.

CONNER CURRENTLY ATTENDS TARLETON STATE UNIVERSITY, AND WE WOULD LIKE TO EXPRESS OUR SINCERE CONGRATULATIONS TO CONNER FOR THIS HONOR AND WISH HIM THE BEST OF LUCK AT THE GAMES, WHERE HE WILL BE REPRESENTING NOT ONLY THE UNITED STATES OF AMERICA, BUT HIS HOMETOWN OF BURLESON.

I KNOW MAYOR CHRIS FLETCHER IS GOING TO READ YOU THE THE RECOGNITION PLAQUE, AND THEN I THINK WE'RE GOING TO OPEN UP TO COUNCIL BEFORE WE TAKE A PHOTO.

IN RECOGNITION OF YOUR OUTSTANDING ATHLETIC ACHIEVEMENT, A QUALIFICATION FOR THE 2024 OLYMPICS.

CONNER PRINCE, YOUR DEDICATION, HARD WORK, EXCEPTIONAL TALENT HAVE OUR PLACE AMONG THE WORLD'S ELITE ATHLETES ATHLETICS REPRESENTING CITY OF BURLESON WITH PRIDE AND DISTINCTION.

THIS IS FROM THE CITY COUNCIL OF YOUTH.

THANK YOU CONNER. APPRECIATE YOU BUDDY [APPLAUSE].

THANK YOU. DOES ANYBODY ON COUNCIL HAVE ANYTHING? I JUST I HAD THE GREAT HONOR TO MEET YOU SHORTLY BEFORE THIS MEETING AND YOUR FAMILY.

I'M SO EXCITED THAT THE COUNCIL WAS ABLE TO RECOGNIZE YOU.

WE, LIKE I SAID A MINUTE AGO, IT GIVES ME CHILLS TO KNOW THAT SOMEONE FROM OUR HOMETOWN IS GETTING TO REPRESENT US ON A NATIONAL LEVEL, AND IT'S REALLY COOL. WE'RE BEYOND PROUD OF YOU AND WE'RE WISHING YOU THE BEST OF LUCK.

I CAN'T WAIT TO SEE YOU ON THE SCREEN, BUT KUDOS TO YOU.

THIS IS A LOT, I'M SURE A LOT OF WORK BUILDING UP TO THIS POINT, AND IT'S REALLY NEAT TO HAVE THIS FROM OUR HOMETOWN, SO KNOW THAT WE ARE ALL BEHIND YOU.

LET'S GO GET PICTURES

[2.C. Community Interest Items]

[00:15:24]

WE HAVE AN HONOR THIS EVENING.

WE HAVE STATE REPRESENTATIVE DAVID COOK WITH US TONIGHT, AND HE'S GOING TO MAKE A PRESENTATION TO US.

DAVID, THANK YOU FOR BEING HERE, SIR.

SO THE MAYOR MADE SURE THAT I KNEW THE THREE MINUTE RULE.

SO I WILL MAKE IT QUICK AND I'LL SPARE ALL THE DETAILS OF GOING THROUGH THE RESOLUTIONS.

BUT I DID WANT TO TAKE AN OPPORTUNITY ONCE I HEARD THAT YOU HAD TWO VETERAN OFFICERS AND CHIEF AND DEPUTY CHIEF SERVING HERE IN THE COMMUNITY, AND I WANTED TO JUST COME OUT AND RECOGNIZE THOSE GUYS.

AND SO IF I COULD HAVE CHIEF BILLY CORDELL AND DEPUTY CHIEF SANDIFER, IF Y'ALL COULD JOIN ME UP HERE, I JUST WANTED TO PRESENT A RESOLUTION FROM THE STATE OF TEXAS.

RECOGNIZING 40 YEARS OF SERVICE TO EACH.

AS YOU KNOW, DEPUTY CHIEF SANDIFER HAS HAD 40 YEARS OF SERVICE WITH THE CITY OF BURLESON.

THAT IS IS VERY IMPRESSIVE.

AND AND OF COURSE, WITH REGARD TO THE CHIEF HERE, HE'S STARTED OUT IN THE CITY OF EVERMAN AND THEN ABOUT 30 YEARS IN THE CITY OF FORT WORTH.

AND I UNDERSTAND NEXT MONTH WILL BE TEN YEARS HERE IN THE CITY OF BURLESON.

SO I JUST WANTED TO COME OUT AND SAY THANK YOU FOR YOUR SERVICE.

YOU KNOW, MOST OF US, WE WANT TO RUN THE OTHER WAY WHEN WHEN THERE'S THERE'S A DANGER OR THERE'S EMERGENCY, AND THESE GUYS ARE THE ONES THAT ARE RUNNING INTO STRAIGHT INTO EMERGENCIES. AND SO I THINK IT'S ALSO FITTING THAT WAS HERE ON THE NATIONAL FIRST RESPONDER WEEK AS WELL.

SO I WAS GLAD TO GLAD TO SEE THAT.

AND I JUST WANTED TO SAY THANK YOU AND APPRECIATE YOUR SERVICE.

AND I DID BRING SOME BACK THE BLUE BADGES OR BANDS IF YOU WOULD LIKE THOSE.

I'LL LEAVE THEM SO THE CITY COUNCIL CAN HAVE THOSE AS WELL.

BUT THANK YOU FOR THE OPPORTUNITY TO PRESENT [APPLAUSE].

THANK YOU CONGRESSMAN I APPRECIATE THIS.

COMMUNITY INTEREST EVENTS.

I'LL START COMMUNITY INTERESTS OFF BECAUSE IT'S MY FAVORITE TIME OF THE YEAR HERE IN BURLESON.

THE MY FAVORITE OF ALL EVENTS THAT WE HAVE EVERY YEAR IS COMING UP.

THE BURLESON HONEY TOUR IS THIS SATURDAY.

IT'S A BIKE RIDE, NOT A RACE.

SO IF YOU'RE INTIMIDATED FROM JOINING THE PARTY BECAUSE YOU THINK YOU'LL BE BLOWN OFF THE ROAD BY A BUNCH OF SPANDEX SUITED PEOPLE PEDDLING AT INSANE SPEEDS, IT'S NOT. IT'S JUST A GOOD, LONG, NICE RIDE OUT THROUGH SOME OF THE MOST BEAUTIFUL SCENERY AND LANDSCAPE IN TEXAS.

AND IT'S WELL WORTH THE TIME.

I'LL MAKE IT EVERY YEAR AS LONG AS I'M ABLE TO GET ON A BIKE AND NOT FALL OVER.

SO LOOK FORWARD TO SEEING ALL OF Y'ALL THERE.

WE HAVE A LOT OF OTHER EVENTS COMING UP.

I'M GOING TO LEAVE THOSE FOR VICTORIA.

I KNOW SHE'S GOT A SHE'S GOT A LIST FOR YOU.

I JUST WANT TO TELL YOU ABOUT THE GOLF TOURNAMENT THAT'S COMING UP THAT HELPS PROVIDE RESOURCES FOR OUR STUDENTS FROM BSH AND CSH.

IT'S THE BURLESON OPPORTUNITY FUND GOLF TOURNAMENT COMING UP JUNE THE 7TH AT 1:00 IN THE AFTERNOON.

IT STARTS AT HIDDEN CREEK AND GET THERE ABOUT 11:30 TO CHECK IN AND HAVE LUNCH AND RAISE GOOD MONEY FOR THESE EDUCATORS THAT ARE GOING ON TO HILL COLLEGE IN BURLESON.

IT REALLY, REALLY, IT'S A GOOD EVENT.

THANK YOU. I'LL PIGGYBACK ON MAYOR PRO TEMS HONEY TOUR.

WE ALSO HAVE A CARNIVAL THAT COINCIDES WITH THAT, AND IT HAS MOVED TO THE BASEBALL FIELDS AT CHISHOLM HALL.

SO THAT WILL BE THE 23RD THROUGH THE 26TH.

SO LOOK UP TIMES FOR WHEN IT OPENS.

BUT I'M FAIRLY CERTAIN IT'S EVENINGS AND IT SHOULD BE A GOOD TIME.

THERE'S RIDES, THERE'S FOOD.

IT WAS SUCH A HIT LAST YEAR.

I'M GLAD THEY RELOCATED IT BECAUSE IT WAS VERY WELL ATTENDED AND I LOOK FORWARD TO TAKING MY KIDDOS AGAIN THIS YEAR.

WE ALSO HAVE THE PARKS MAINTENANCE RADIO RODEO COMING UP ON THE 29TH AT 6 P.M., ALSO AT CHISHOLM HALL SPORTS COMPLEX,

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AND IT'S A TEXAS BLUES BAND.

I'M REALLY LOOKING FORWARD TO THAT ONE.

AND IT WILL BE MAY 31ST AT 7:30 HERE AT THE PLAZA.

THANK YOU, MAYOR AND COUNCIL THAT BRINGS US TO SECTION THREE CHANGES TO POSTED AGENDA THREE A ITEMS TO BE CONTINUED OR WITHDRAWN, AND THREE B ITEMS TO BE WITHDRAWN FROM THE CONSENT AGENDA FOR SEPARATE DISCUSSION BY THE CITY COUNCIL STAFF OR MEMBERS OF THE PUBLIC IN ATTENDANCE.

ITEMS TO BE ADDED TO THE CONSENT AGENDA REQUIRE AN OFFICIAL VOTE BY THE CITY COUNCIL.

IS THERE ANY NEED TO WITHDRAW AN ITEM FOR SEPARATE, SEPARATE DISCUSSION? ANYBODY? ANYBODY? THERE'S NOT. OKAY.

THAT BRINGS US TO SECTION FOUR CITIZENS APPEARANCE.

EACH PERSON IN ATTENDANCE WHO DESIRES TO SPEAK TO THE CITY COUNCIL ON AN ITEM NOT POSTED ON THE AGENDA SHALL SPEAK.

DURING THIS SECTION, A SPEAKER CARD MUST BE TURNED IN TO THE CITY SECRETARY PRIOR TO ADDRESSING THE CITY COUNCIL.

EACH SPEAKER WILL BE ALLOWED THREE MINUTES, EACH PERSON IN ATTENDANCE WHO DESIRES TO SPEAK TO THE CITY COUNCIL ON AN ITEM POSTED ON THE AGENDA WILL SPEAK WHEN THAT ITEM IS CALLED FORWARD FOR CONSIDERATION.

I DO NOT HAVE ANY SPEAKER CARDS.

IS THERE ANYONE IN THE AUDIENCE WHO WOULD LIKE TO ADDRESS THE COUNCIL ON AN ITEM NOT LISTED ON THE AGENDA? PLEASE COME FORWARD.

[5. CONSENT AGENDA]

ALL ITEMS LISTED ON THE CONSENT AGENDA ARE CONSIDERED TO BE ROUTINE BY THE CITY COUNCIL, AND WILL BE ENACTED WITH ONE MOTION.

THERE WILL BE NO SEPARATE DISCUSSION OF THE ITEMS. APPROVAL OF THE CONSENT AGENDA AUTHORIZES THE CITY MANAGER TO IMPLEMENT EACH ITEM IN ACCORDANCE WITH STAFF RECOMMENDATIONS.

TONIGHT THE CONSENT AGENDA CONSISTS OF ITEMS FIVE A THROUGH FIVE E.

MAYOR IF YOU CAN ASK FOR A MOTION ON THE CONSENT AGENDA, IS THERE A MOTION ON THE CONSENT AGENDA? MOVE TO APPROVE. SECOND HAVE A MOTION BY ADAM A SECOND BY VICTORIA.

PLEASE VOTE.

PASSES UNANIMOUS.

[6.A. Consider approval of an ordinance amending Ordinance CSO#5218-09-2023, the City’s Fee Schedule by adding fees associated with the right-of-way use applications in Old Town and amending the fees associated with golf cart rentals; finding that the meeting at which this ordinance is passed was open to the public and that the recitals are true; containing a severability clause, cumulative clause, and effective date. (First Reading) (Staff Contact: Eric Oscarson, Deputy City Manager)]

THIS IS BEFORE YOU ON THE FIRST READING, STAFF CONTACT ERIC OSCARSON, DEPUTY CITY MANAGER.

GOOD EVENING, MAYOR AND COUNCIL.

THE ORDINANCE BEFORE YOU TONIGHT IS ON FIRST READING FOR THE ADDITION OF ONE FEE REGARDING RIGHT OF WAY USE PERMITS, WHICH WE DISCUSSED PREVIOUSLY.

AND THEN THE SECOND IS AMENDING THE FEE FOR THE GOLF CARTS RENTALS AT THE HIDDEN CREEK GOLF COURSE.

SO BACK IN MARCH OF THIS YEAR CITY COUNCIL RECEIVED A PRESENTATION ON THE POLICY AND OF THE POLICY AND EVALUATION COMMITTEE WORK EFFORTS REGARDING AMENDING CHAPTER 70. STAFF BROUGHT THAT FORWARD AND COUNCIL ADOPTED THAT ON APRIL 15TH AT SECOND READING TO APPROVE THE ORDINANCE THAT AMENDED WHEN WE REQUIRE PERMITS AND THE PERMIT PROCESS FOR RIGHT OF WAY USES WITHIN OLD TOWN.

AS PART OF THAT DISCUSSION THE RECOMMENDATION FROM COUNCIL AT THAT TIME WAS TO ADOPT A ONE TIME $525 APPLICATION FEE FOR ANY RIGHT OF WAY USE AGREEMENTS WITHIN OLD TOWN.

WE WILL BE KEEPING THE EXISTING $125 FEE, WHICH IS FOR NON OLD TOWN APPLICATIONS.

THOSE ARE LIKE RIGHT OF WAY EASEMENTS AND FOR RESIDENTIAL AREAS AND THINGS LIKE THAT.

THIS FEE THAT WE'LL BE ADDING OR REQUESTING TO ADD IS A ONE TIME APPLICATION FEE FOR ANYTHING WITHIN OLD TOWN.

REGARDING GOLF CARTS.

AS YOU KNOW, A NEW FLEET OF GOLF CARTS IS CURRENTLY IN PROCESS.

THAT WAS APPROVED ON MARCH 4TH.

AND WE'LL BE GETTING THOSE IMPLEMENTED HERE SHORTLY.

THAT NEW FLEET HAS BEEN UPGRADED TO A NEW LITHIUM ION BATTERIES AND A GPS SYSTEM TO HELP WITH PACE OF PLAY CAR CONTROL AS WELL AS DISPLAY UNITS FOR FOR THE GUESTS. DURING THAT EVALUATION OF THE GOLF CARTS, WE LOOKED AT AREA COMPETITORS TO SEE WHAT THEY WERE CHARGING.

AND WE CAME UP WITH SOME COMPETITIVE RATES AT THE BOTTOM.

CURRENTLY WE CHARGE $8 BY ORDINANCE.

WE CHARGE $8 FOR 9 HOLES AND $15 FOR 18 HOLES.

THE RECOMMENDED RATES THAT WAS DISCUSSED WHEN WE APPROVED THE PURCHASE OF THE GOLF CARTS WAS TO AMEND THE RATES.

WHEN WE RECEIVED THE CARTS TO $9 FOR 9 HOLES AND $18 FOR 18 HOLES, WHICH IS CONSISTENT WITH THE SURROUNDING GOLF CARTS, COURSES THAT HAVE UPGRADED

[00:25:08]

SCHEDULE ONE IS TO ADD THE FEE FOR THE $525 FOR THE RIGHT OF WAY USE APPLICATIONS, AND THEN AMENDING THE GOLF CART FEES TO $9 FOR 9 HOLES AND $18 FOR 18 HOLES. AND WITH THAT STAFF IS RECOMMEND RECOMMEND APPROVAL OF THE ORDINANCE ON FIRST READING.

I'LL BE HAPPY TO ANSWER ANY QUESTIONS.

ANY QUESTIONS? IS THERE A MOTION? I'D LIKE TO MAKE A MOTION TO APPROVE THE FEE OF $525 FOR RIGHT OF WAY USE APPLICATIONS FOR OLD TOWN, AND THE SAME MOTION TO AMEND THE GOLF CART FEES TO $9 FOR 9 HOLES AND $18 FOR 18 HOLES.

I'M GOING TO LET LARRY SPEAK FOR DAN.

SORRY FOR THAT. THAT'S OKAY.

I KNOW YOU'RE GOING TO TALK.

I GOT A MOTION BY DAN AND VERY NICELY EXPLAINED BY LARRY.

PLEASE VOTE. WE TAKE CARE OF EACH OTHER OVER HERE.

YOU DO AN EXCELLENT JOB.

PASSES UNANIMOUSLY. THAT MOVES US TO ITEM SIX B, HOLD A PUBLIC HEARING AND CONSIDER APPROVAL OF AN ORDINANCE AMENDING A

[6.B. Hold a public hearing and consider approval of an ordinance amending the Roadway Impact Fee Ordinance (CSO#5346-12-2023); finding that the meeting at which this ordinance is passed was open to the public and that the recitals are true; containing a severability clause, cumulative clause, and effective date. (First Reading) (Staff Contact: Errick Thompson, Director of Public Works & Engineering)]

THIS IS BEFORE YOU ON THE FIRST READING, STAFF CONTACT IS ERRICK THOMPSON, DIRECTOR OF PUBLIC WORKS AND ENGINEERING.

GOOD EVENING, MAYOR AND COUNCIL.

RELATIVELY SHORT PRESENTATION FOR YOU TONIGHT TO DISCUSS A FEW PURELY ADMINISTRATIVE CHANGES TO THE ROADWAY IMPACT FEE ORDINANCE THAT YOU ADOPTED IN DECEMBER.

I'LL GIVE A LITTLE BIT OF BACKGROUND.

I KNOW WE HAVE A NEW MEMBER TO THE COUNCIL.

CONGRATULATIONS TO THOSE RETURNING.

BUT ACTUALLY, OUR NEW MEMBER ACTUALLY IS FAIRLY FAMILIAR WITH THIS, AS SHE HAS SERVED ON THE CPAC COMMITTEE THAT THAT YOU ALL APPOINTED LAST SPRING.

BUT SINCE 2017, BURLESON HAS HAD ROADWAY IMPACT FEES.

THOSE ARE SET UP OR ESTABLISHED, CONSISTENT WITH CHAPTER 395 OF THE STATE LOCAL GOVERNMENT CODE.

AND THESE FEES ARE REALLY INTENDED TO TRY TO HAVE PRIVATE DEVELOPMENT, CONTRIBUTE THEIR FAIR SHARE TOWARDS THE COST OF ROADWAY INFRASTRUCTURE THAT SUPPORT THEIR DEVELOPMENTS. COUNCIL FIRST APPROVED THE FIRST UPDATE TO THESE FEES.

SINCE THEY WERE ESTABLISHED IN 2017, THAT HAPPENED IN DECEMBER OF 23.

SO JUST ABOUT SIX MONTHS AGO A LITTLE BIT OF WHAT YOU WHAT WE CAN AND CAN'T USE THE, THE FEE REVENUE ON.

SO WE CAN I WON'T READ THE WHOLE LIST, BUT WE CAN USE IT TO OFFSET THE COST OF RIGHT OF WAY OR EASEMENT ACQUISITION, DESIGN, CONSTRUCTION, DEBT SERVICE ON INFRASTRUCTURE. WE CANNOT USE THE FEES FOR MAINTENANCE COSTS OR IMPROVEMENTS IN THE ETJ.

TRAFFIC CALMING IS ANOTHER SOMETIMES POPULAR REQUEST, BUT IT'S NOT ALLOWED BY STATE LAW.

AND ALL THE INFRASTRUCTURE THAT WE USE THESE FEES ON, THEY HAVE TO ACTUALLY INCREASE CAPACITY.

VERY, VERY HIGH LEVEL OVERVIEW OF HOW WE GO ABOUT CHANGING THE FEES.

WHEN WE DO THAT PERIODICALLY, AND AGAIN, DECEMBER 23RD WAS THE FIRST TIME THAT THE THE ROADWAY IMPACT FEES ACTUALLY CHANGED SINCE THEY WERE ADOPTED.

AGAIN, THE CHANGES THAT I'M TALKING ABOUT TONIGHT WON'T ACTUALLY CHANGE FEES.

THEY'RE THEY'RE KIND OF ADMINISTRATIVE CLEAN UP CHANGES, IF YOU WILL.

BUT THE CHEVRONS UP AND AT THE TOP OF THE SLIDE KIND OF GIVE YOU THE VERY HIGH LEVEL OVERVIEW.

WE HAVE TO DETERMINE SERVICE AREAS THAT CAN ONLY BE A CERTAIN SIZE.

WE HAVE TO LOOK AT LAND USE ASSUMPTIONS KIND OF TIED IN WITH THE COMPREHENSIVE PLAN LAND USE PLAN.

WE HAVE TO DETERMINE WHAT WE'RE CALLING SERVICE UNITS.

AND THEN WE NEED A CAPITAL PLAN THAT THE FEES WILL SUPPORT.

THEN WE HAVE TO DETERMINE WHAT'S CALLED THE MAXIMUM ACCESSIBLE FEE.

AND THEN WE EVENTUALLY GET TO AN ACTUAL ADOPTED FEE BY THE CITY COUNCIL.

SO THE CPAC COMMITTEE IS APPOINTED BY THE COUNCIL.

THAT GROUP MET SEVERAL TIMES OVER THE LAST YEAR TO REVIEW A BUNCH OF DATA HEAR A LOT OF PRESENTATIONS ABOUT FEES ON ANALYSIS AND CALCULATIONS IN ORDER TO COME UP WITH RECOMMENDATIONS THAT WERE PRESENTED TO YOU IN OCTOBER, AND YOU SUBSEQUENTLY APPROVED FEES IN DECEMBER.

AND I'LL SAY ONE MORE TIME THAT WE HAD A LOT OF DISCUSSION BACK IN NOVEMBER DECEMBER, T HESE CHANGES DON'T IMPACT DON'T CHANGE THE FEES THAT YOU ADOPTED IN DECEMBER.

[00:30:09]

THE FIRST ONE IS BASICALLY SOME OBSOLETE LANGUAGE THAT'S BEING REMOVED FOR CLARITY.

THE SECOND SECTION ADDS A LITTLE BIT OF LANGUAGE TO CLARIFY THAT WHEN A PLAT IS NOT REQUIRED, THAT THE FEES WOULD BASICALLY BE ASSESSED AT THE BUILDING PERMIT STAGE.

AND IF THE BUILDING IF A BUILDING PERMIT IS NOT NEEDED AT THE ISSUANCE OF A CERTIFICATE OF OCCUPANCY, AND IF THAT'S NOT NEEDED EITHER, THEN THERE WOULDN'T BE NEW ASSESSMENTS.

THE NEXT SECTION.

THE NEXT TWO SECTIONS FOR EXHIBITS B AND C ARE BASICALLY ADDING TABLES THAT WERE IN THE PREVIOUS VERSION OF THE ORDINANCE, ADDING THOSE BACK IN BECAUSE IN SOME CASES A DEVELOPER MIGHT HAVE TO REFER BACK TO THE OLDER VERSION.

SO WE'RE BASICALLY PROVIDING THE OLDER TABLES AS WELL IN THE CURRENT ORDINANCE FOR CONVENIENCE, SO THAT YOU DON'T HAVE TO GO AND SEARCH FOR IT, IT'S ALL RIGHT THERE TOGETHER. AND THEN LASTLY, WE UPDATED THE MAP.

THERE'S BEEN SOME RELATIVELY SIGNIFICANT ANNEXATIONS OVER THE PAST FOUR YEARS.

SO WE JUST UPDATED THE MAP TO CLEARLY SHOW WHAT THOSE WERE.

AND THE FOLLOWING SLIDE GIVES YOU AN IDEA ON THE RIGHT SIDE IN RED OF THOSE ANNEXATIONS THAT WE'RE REFERRING TO.

SO YOUR ACTION REQUESTED TONIGHT WOULD BE TO APPROVE AN ORDINANCE AMENDING THE THE ORDINANCE ON FIRST READING.

WE WOULD HAVE SECOND READING JUNE 3RD ON YOUR AGENDA.

AND THEN ASSUMING APPROVAL, THE CHANGES WOULD TAKE EFFECT UPON YOUR APPROVAL.

SO AT THIS TIME, I'D BE HAPPY TO TAKE ANY QUESTIONS OR WE COULD HAVE THE PUBLIC HEARING.

ANY QUESTIONS? IS THERE A MOTION? MAYOR, IT'S A PUBLIC HEARING.

IF I COULD HAVE YOU OPEN THE PUBLIC HEARING, I GOT AHEAD OF MYSELF.

OKAY. I'M GOING TO OPEN THE PUBLIC HEARING UP AT 6:05.

IS THERE ANYBODY IN THE AUDIENCE THAT HAS ANY QUESTIONS? THEN I WILL CLOSE THE PUBLIC HEARING AT 6:06.

IS THERE A MOTION ON THIS? A MOTION TO APPROVE.

SORRY. MY GOODNESS, SO MANY BUTTONS.

I HAVE A MOTION BY ALEXA AND A SECOND BY VICTORIA.

PLEASE VOTE. IT'S ONE OF THOSE.

PASSES UNANIMOUS.

NEXT IS ITEM SIX C CONSIDER APPROVAL OF AN AWARD OF CSP 2024-015 TO MOUNTAIN CASCADE OF TEXAS, LLC

[6.C. Consider approval of an award of CSP 2024-015 to Mountain Cascade of Texas, LLC for construction of the Burleson Westside Lift Station, Force Main, and Gravity Sewer project in the amount of $7,430,761.00 with a project contingency of $371,538.00 for a total of $7,802,299.00 and consider a minute order ratifying the 4A Economic Development Corporation Board’s action ratifying resolution 4A05202024WestsideLift for partial funding of the construction costs for the Burleson Westside Lift Station, Force Main, and Gravity Sewer project. (Staff Contact: Michelle McCullough, Assistant Director/City Engineer)]

THANK YOU. GOOD EVENING, COUNCIL AND MAYOR.

MY NAME IS MICHELLE MCCULLOUGH ASSISTANT DIRECTOR OF PUBLIC WORKS.

AND I'M HERE TO PRESENT THE AWARD OR RECOMMENDATION OF AWARD OF THE COMPETITIVE SEALED PROPOSAL FOR THE BURLESON WEST LIFT STATION FORCE MAIN AND GRAVITY SEWER PROJECT.

EARLIER TODAY.

WE DID MEET WITH THE 4A BOARD, AND THEY DID APPROVE A PARTIAL FUNDING IN THE AMOUNT OF $2.8 MILLION TOWARDS THIS PROJECT.

A LITTLE BIT OF BACKGROUND, I BELIEVE EVERYBODY IS FAMILIAR WITH THIS PROJECT.

JUNE 7TH, 2021 A CHAPTER 380 AN ECONOMIC DEVELOPMENT PERFORMANCE AGREEMENT WAS APPROVED WITH RA.

THE CURRENT AGREEMENT STATES THAT RA WOULD BE RESPONSIBLE FOR THE DESIGN AND CONSTRUCTION OF THE LIFT STATION FORCE MAIN GRAVITY SEWER AND LAKEWOOD DRIVE, WHICH IS CURRENTLY UNDER CONSTRUCTION. JUST A LITTLE BIT ABOUT THE HOOPER BUSINESS PARK INFRASTRUCTURE.

LAKEWOOD DRIVE, AS I MENTIONED, IS UNDER CONSTRUCTION IT IS FOUR LANES.

WE DO ANTICIPATE IT TO BE OPEN BY THE END OF MAY, EITHER THIS WEEK OR EARLY NEXT WEEK.

WE DO ANTICIPATE THE TXDOT PERMIT FOR THE CONNECTION FROM 19 FROM TO FOR LAKEWOOD TO 1902, EARLY SEPTEMBER.

[00:35:03]

WE FINALLY HAVE A SCOPE FOR OUR ENVIRONMENTAL.

WE'RE MOVING FORWARD.

AND SO THERE IS A LIGHT AT THAT END OF THE TUNNEL.

THE PERMANENT EXTENSION OF LAKEWOOD DRIVE TO THE TOLLWAY IS UNDER DESIGN.

AND AGAIN, WE'RE HAVING MULTIPLE MEETINGS WITH COG AND TXDOT.

AND WE'RE WORKING TOWARDS HOPEFULLY SOME TYPE OF FEDERAL FUNDING IN THE FUTURE FOR THIS.

AND AGAIN, THE HOOPER BUSINESS PARK INFRASTRUCTURE, THE STORMWATER RETENTION DESIGN IS UNDERWAY AND ALMOST COMPLETE.

WE STILL DO ANTICIPATE IT TO BID AND BE UNDER CONSTRUCTION BY SUMMER.

THE 20 INCH WATER LINE IS SUBSTANTIALLY COMPLETE.

IF YOU REMEMBER EARLIER COUNCIL DID APPROVE AN EASEMENT FOR AN ATMOS REGULATOR STATION.

IT'S MY UNDERSTANDING THAT THEY ARE UNDER CONSTRUCTION, BRINGING THE LINE UP FROM 917 ALONG 1902.

THE ELECTRIC LINES HAVE BEEN BURIED BETWEEN COUNTY ROAD 1016 AND 1020, AND THE INSTALLATION OF THE STREET AND PEDESTRIAN LIGHTS ARE UNDERWAY.

AND THEN THEY WILL MOVE TO NORTH OF COUNTY ROAD 1016 UP TO 1902 TO INSTALL THE ELECTRIC LINES AND ALSO PEDESTRIAN LIGHTS AND STREET LIGHTS.

THIS IS JUST AN EXHIBIT KIND OF DEPICTING THE AREA.

THE RED STAR IS THE APPROXIMATE LOCATION OF THE LIFT STATION.

YOU HAVE THE FORCE MAIN THAT RUNS ALONG THE PROPERTY LINE ALONG WITH THE 20 INCH WATER MAIN.

AND THEN YOU HAVE THE GRAVITY THAT COMES UP ALONG THE SOUTH EDGE OF THE PROPERTY LINE FROM CHISHOLM SUMMIT AND CONNECTS IN FROM THE WEST.

SO THE COMPETITIVE SEALED PROPOSAL METHOD IS A LITTLE DIFFERENT.

IT'S NOT YOUR LOW BID.

WE WENT WITH THIS BECAUSE THE LIFT STATION IS A LITTLE BIT MORE TECHNICAL.

IT'S ONE OF THE IT'S THE LARGEST LIFT STATION THAT WE WILL HAVE IN THE CITY TO DATE.

AND SO WE WANTED JUST TO MAKE SURE THAT THE CONTRACTORS WERE QUALIFIED AND THAT THEY DID MEET CERTAIN QUALIFICATIONS.

WE HAD FIVE THAT WE REVIEWED COST, EXPERIENCE AND REPUTATION, PROPOSED PERSONNEL ASSIGNED PROJECT APPROACH AND THEN JUST BASIC COMPLIANCE WITH THE REQUIREMENTS IN THE DOCUMENT.

AND SO WE DID HAVE AN EVALUATION TEAM, AND WE WENT THROUGH EACH OF THOSE CRITERIA AND INDEPENDENTLY SCORED THEM.

SO THE ORIGINAL COMPETITIVE SEALED PROPOSAL WAS IT WAS INITIALLY ADVERTISED FEBRUARY 19TH.

WE DID OPEN THE PROPOSALS ON MARCH 25TH AND THEN APRIL 2ND RA DEVELOPMENT DID HAVE A MEETING WITH CITY MANAGEMENT TO DISCUSS CONTRACT ADMINISTRATION, AND IT WAS DECIDED THAT THE CITY WOULD TAKE BACK THIS CONTRACT ADMINISTRATION.

AND SO YOU SHOULD BE SEEING IN THE FUTURE, AT SOME POINT, AN AMENDMENT OF THE 380.

SO ON APRIL 15TH, WE DID ASK COUNCIL TO REJECT ALL OF THE PROPOSALS.

SO WE RE-ADVERTISED ON APRIL 19TH, WE OPENED ON MAY 3RD.

AND WE'RE HERE BEFORE YOU TONIGHT TO RECOMMEND AWARDING THE COMPETITIVE SEALED PROPOSAL TO MOUNTAIN CASCADE OF TEXAS, LLC.

I WANT TO POINT OUT THAT OUR BUDGET IS $5.8 FOR WATER AND WASTEWATER, AND THEN THE $2.8 FOR 4A, BUT WE CAME IN AT $7.8 MILLION SO WE ARE UNDER BUDGET. AND THEN ON THE RIGHT HAND SIDE ON THE TABLE, IT GIVES YOU THE RANK OF THE DIFFERENT OF THE FOUR CONTRACTORS THAT DID SUBMIT.

AND WE DO ANTICIPATE THE NOTICE TO PROCEED TO BE ISSUED IN JUNE AND THEN ANTICIPATED COMPLETION JULY OF 2025.

SO THE ACTION BEFORE YOU TONIGHT IS TO APPROVE THE AWARD TO MOUNTAIN CASCADE OF TEXAS, LLC FOR THE CONSTRUCTION OF THE BURLESON WEST LIFT STATION FOR A TOTAL OF $7.8 MILLION.

AND THEN CONSIDER THE MINUTE ORDER RATIFYING THE 4A ECONOMIC DEVELOPMENT CORPORATION BOARD ACTION ON THE PARTIAL FUNDING FOR THE PROJECT.

AND THEN, OF COURSE, THE NEXT STEPS ARE LISTED THERE.

NOTICE TO PROCEED, WHICH I MENTIONED.

WE DID REQUEST THAT THEY START WITH A 21 INCH GRAVITY SEWER ALONG COUNTY ROAD 914.

SO THAT WAY WE CAN GO AHEAD AND GET THE ROAD MILLED AND OVERLAID BETWEEN 1020 AND 914 A BECAUSE THERE'S QUITE A BIT OF POTHOLES OUT THERE WHICH WE'VE JUST PATCHED FOR NOW. AND THEN THE LIFT STATION FORCE MAIN AND REMAINING GRAVITY SEWER TO FOLLOW.

AND I AM HERE FOR ANY QUESTIONS.

ANYBODY? IS THERE A MOTION? I'LL MAKE A MOTION TO APPROVE.

[INAUDIBLE] I'LL SECOND THAT MOTION.

ALL RIGHT.

SO ARE WE GOOD ON ALL THE STATEMENTS, ELIZONDO.

ARE WE OKAY? WE GOT IT APPROVED AND EVERYTHING VERBIAGE READY?

[00:40:02]

OKAY. PLEASE VOTE.

PASSES UNANIMOUS.

THANK YOU. THAT BRINGS US TO ITEM SIX D CONSIDER AN APPROVAL OF AN AWARD OF BID ITB 2024-013

[6.D. Consider approval of award of bid ITB 2024-013 to Gratex Utilities Inc. for the 2023 Water and Wastewater Rehabilitation project in the amount of $6,752,053 with a project contingency of $337,602 for a total amount of $7,089,655. (Staff Contact: Errick Thompson, Director of Public Works & Engineering)]

FOR THE 2023 WATER AND WASTEWATER REHABILITATION PROJECT IN THE AMOUNT OF $606,000 $6,752,053, WITH A PROJECT CONTINGENCY OF $337,602, FOR A TOTAL AMOUNT OF $7,089,655.

STAFF CONTACT IS ERRICK THOMPSON, DIRECTOR OF PUBLIC WORKS AND ENGINEERING.

THANK YOU.

GOOD EVENING AGAIN.

HERE WE HAVE A WATER SEWER REHAB CONTRACT A LITTLE BIT OF A PROJECT OVERVIEW.

THE FIVE YEAR CAPITAL PROGRAM FOR WATER AND WASTEWATER BONDS INCLUDES ANNUAL FUNDING FOR REHABILITATION OF OLDER, UNDERSIZED, IN SOME CASES, WATER AND SEWER LINES.

SO THIS IS WHAT WE ANTICIPATE BEING AN ANNUAL CONTRACT THAT WE WOULD BRING FORWARD WITH DIFFERENT PARTS OF TOWN BEING IMPROVED EACH YEAR.

SO IN THE CURRENT CONTRACT, WE HAVE 11-12 STREET SEGMENTS THAT ARE GENERALLY IN THE KIND OF NORTHWEST PART OF TOWN.

WEST OF [INAUDIBLE].

NOT NOT TOO FAR WEST OF [INAUDIBLE], BUT IN THE THE AREA SHOWN ON THE MAP HERE.

SO IN THE STREETS ARE LISTED THERE AT THE BOTTOM.

FOR THE MOST PART THEY HAVE WATER AND SEWER MAIN OR MAINS TO BE REPLACED.

BUT WE'LL ALSO REPAVE THE STREETS AT THE END OF THE PROJECT.

IT'S A PRIMARY COMPONENTS AGAIN WILL BE OVERALL, THE OVERALL PROJECT INCLUDES ABOUT 47,000YD² OF ASPHALT PAVEMENT WITH THE CORRESPONDING SUBGRADE STABILIZATION OVER 8,000FT OF EIGHT INCH WATERLINE, ALMOST 12,000FT OF EIGHT INCH SEWER LINE.

AND THE CONTRACTOR ANTICIPATES FINISHING THIS WORK IN 300 CALENDAR DAYS.

YOU'LL NOTICE FROM THE PICTURE HERE THAT WE'VE GOT A SCHOOL IN THE AREA ALONG ONE OF THE SEGMENTS.

SO THAT WILL ACTUALLY BE THE FIRST OR SECOND ORDER OF BUSINESS FOR THE CONTRACTOR TO MAKE SURE WE'RE WELL OUT OF THE WAY BEFORE SCHOOL RESUMES.

THE SLIDE TALKS A LITTLE ABOUT PHASING.

AND AS I WAS JUST MENTIONING, THE SOUTHWEST MURPHY PIECE IS THE ONE THAT WE WANT TO MAKE SURE WE'RE FINISHED WITH BEFORE SCHOOL RETURNS IN AUGUST.

THERE'S A LITTLE PIECE ON JOHNSON AVENUE.

THAT WILL THAT MIGHT BE ACTUALLY FIRST, BUT IT WILL BE A CLOSE FIRST OR SECOND BECAUSE THAT'S ANOTHER IT'S SEPARATE FROM KIND OF THE OTHER AREAS THAT THE CONTRACTOR WILL BE WORKING IN.

SO IT MIGHT MAKE MORE SENSE FOR THEM TO GET THAT KNOCKED OUT AND OUT OF THE WAY.

THERE WILL BE TEMPORARY WATER SYSTEMS INSTALLED, AND THEY'LL BE FUNCTIONAL BEFORE ANY OF THE EXISTING LINES ARE SHUT OFF TO ANY OF THE RESIDENTS OR BUSINESSES THAT ARE IMPACTED.

AND THE CONTRACTOR IS GOING TO KEEP ALL THE RESIDENTIAL ACCESS AVAILABLE AT ALL TIMES.

EXCEPT FOR THE VERY LIMITED ASPHALT CARRYING TIME FRAME.

IN TERMS OF PROCUREMENT.

WE ISSUED AN INVITATION FOR BIDS IN MARCH.

WE RECEIVED THREE BIDS IN APRIL.

THEY RANGED FROM $6.7 TO A LITTLE OVER $8 MILLION, AS YOU SEE AT THE TOP OF THE SLIDE.

FUNDING IS JUST OVER $7 MILLION.

IT'S A COMBINATION OF FUNDING SOURCES.

SO SOME OF YOU MAY RECALL THAT I, IN A PREVIOUS CONTRACT AWARD, TALKED ABOUT HOW WHERE POSSIBLE WE WANT TO TRY TO LEVERAGE DIFFERENT FUNDING SOURCES WE HAVE TO MAKE LIMITED RESOURCES STRETCH AS FAR AS POSSIBLE.

SO IN SOME CASES, THERE'S A LITTLE BIT OF OVERLAP BETWEEN THIS CONTRACT AND THE STREETS THAT WERE INTENDED TO BE IMPROVED WITH THE GEO BOND PROGRAM.

SO JAMES CIRCLE WOULD BE AN EXAMPLE OF THAT.

IT'S IN THE BOND PROGRAM AS OUR NEIGHBORHOOD STREET REBUILD PROJECT.

IT ALSO NEEDS ITS UTILITIES UPGRADED.

SO WE'VE BROUGHT THOSE TOGETHER TO DO THAT WITH ONE IN A SINGLE CONTRACT.

THERE'S ALSO THE PIECE ON JOHNSON AVENUE THAT WAS REALLY ANTICIPATED TO BE ADDRESSED BY THE OPERATIONS BUDGET FROM THE WATER AND SEWER STAFF.

IT'S A LITTLE BIT LARGER THAN THEY WOULD TYPICALLY DEAL WITH.

SO IT MADE SENSE TO, TO ADD THAT TO THIS UPCOMING REHAB PROJECT THAT'S DOING THE EXACT SAME TYPE OF WORK AND NOT TOO FAR AWAY.

[00:45:05]

SO STAFF IS RECOMMENDING THE AWARD TO GRATEX UTILITIES.

AGAIN, THAT WAS THE LOWEST BID RECEIVED.

AND WE'RE ALSO ASKING THAT YOU APPROVE A 5% CONTINGENCY THAT ALLOWS US TO MORE QUICKLY DEAL WITH ANYTHING THAT MIGHT POP UP.

SO FOR TOTAL AUTHORIZATION OF $7,089,655.

TIMELINE ASSUMING THAT WE PASS YOU AWARD THE CONTRACT TODAY, WE WOULD ISSUE A NOTICE TO PROCEED BY THE END OF THE MONTH.

WE'LL FINISH MURPHY PRIOR TO SCHOOL OPENING AUGUST 13TH.

AND THEN 300 CALENDAR DAYS THE CONTRACTOR SHOULD FINISH MARCH OF 25.

SO THEY'RE RECOMMENDED OR REQUESTED ACTION TONIGHT WOULD BE THAT YOU WOULD AWARD THIS CONTRACT TO GRATEX UTILITIES, INCLUDING THE 5% CONTINGENCY, FOR A TOTAL OF $7,089,655.

I'D BE HAPPY TO ANSWER ANY QUESTIONS.

ANYBODY? ANYBODY DOWN HERE? IS THERE A MOTION ON THIS? ANY OF THESE SEWER LINES BEING REPLACED, OR ARE THEY THE ONES IN ANY OF THE BACKYARDS? I KNOW OFF SUMMER CREST, WE HAVE A LOT OF STREETS WHERE THE SEWER LINES ARE IN THE BACKYARD.

NO, SIR. I BELIEVE THESE ARE ALL STREET.

STREET SIDE.

OKAY. ANYBODY ELSE? I'M PERSONALLY FAMILIAR WITH GRATEX UTILITIES, ARE A GOOD FIRM.

THIS IS RIGHT IN THEIR WHEELHOUSE.

SO I'M GOING TO MAKE THE MOTION TO AWARD THE CONTRACT TO GRATEX.

I'LL SECOND. I HAVE A MOTION BY DAN AND A SECOND BY ADAM.

PLEASE VOTE.

PASSES UNANIMOUSLY.

THANK YOU. NEXT IS ITEM SIX E CONSIDER APPROVAL OF AWARD OF BID ITB

[6.E. Consider approval of award of bid ITB 2024-014 to American Lighting and Signalization, LLC for the Hidden Creek Pkwy and Gardens Blvd Traffic Signal Project in the amount of $404,243 with a project contingency of $41,000 for a total authorization of $445,243. (Staff Contact: Errick Thompson, Director of Public Works & Engineering)]

STAFF CONTACT ONCE AGAIN ERRICK THOMPSON, DIRECTOR OF PUBLIC WORKS AND ENGINEERING.

SO ONCE MORE AWARDING OR REQUESTING AWARD OF ANOTHER CONSTRUCTION CONTRACT, THIS ONE FOR A NEW TRAFFIC SIGNAL AT A FAIRLY POPULAR INTERSECTION HIDDEN CREEK PARKWAY AT GARDENS BOULEVARD.

THIS SLIDE GIVES YOU A LITTLE BIT OF AN OVERVIEW OF THE PROJECT.

THIS IS KIND OF RIGHT OUTSIDE BAILEY LAKE.

IT WILL INCLUDE NEW A NEW PERMANENT SIGNAL WITH POLES, MAST ARMS, ALL THE CONTROLLER AND EQUIPMENT, COMPUTERIZED INFORMATION OR EQUIPMENT NECESSARY.

THE PEDESTRIAN COMPONENTS, PEDESTRIAN SIGNAL ADA RAMPS, AS ALL SHOWN IN THE IN THE VISUAL ON THIS SLIDE.

AND THEN WE'LL ALSO UPDATE THE TIMING TO COINCIDE WITH THE REST OF THIS COORDINATED SIGNAL CORRIDOR.

SO IN NOVEMBER OF 23, DESIGN WAS COMPLETED FOR THIS PROJECT.

IN JANUARY 24TH, WE HAD AN UPDATE ON THE CAPITAL PROGRAM TO THE INFRASTRUCTURE AND DEVELOPMENT COMMITTEE WHO SUPPORTED THE PROJECT AND SUPPORTED STAFF PROCEEDING WITH BIDDING THE PROJECT, AND THEN WE WOULD DETERMINE FUNDING ONCE THE BID BIDS CAME BACK IN MARCH OF THIS YEAR THERE WAS AN AMENDMENT THAT COUNCIL APPROVED FOR THE FIVE YEAR CIP THAT INCLUDED ALLOCATING $550,000 FOR THE CONSTRUCTION OF THIS PROJECT.

AND THEN WE ALSO ISSUED THE INVITATION TO BIDS IN MARCH AS WELL.

AND APRIL, WE RECEIVED FIVE BIDS IN RESPONSE TO THAT INVITATION.

BIDS RANGED FROM $404,000 TO $608,000.

AS SHOWN AT THE TOP OF THIS SLIDE.

THE FUNDING SOURCE IS STREET BONDS.

AGAIN, THE CONSTRUCTION BUDGET IS $550.

STAFF IS AWARDING IS RECOMMENDING AWARDING THE CONTRACT TO THE LOWEST BID RECEIVED AMERICAN LIGHTING AND SIGNALIZATION.

THEY DO A LOT OF TRAFFIC SIGNAL WORK IN THE REGION FOR CITIES AND TXDOT AND COUNTIES AS WELL.

AND THEN WE'RE ASKING FOR AUTHORIZATION OF A $41,000 CONTINGENCY AS WELL.

SO THAT TOTAL AUTHORIZATION IS $445,000, BUT THERE'S ALSO ABOUT $68,000 IN EQUIPMENT THAT THE CITY WILL BE SUPPLYING THAT'S ALSO PART OF THE PROJECT.

[00:50:03]

AND TO TAKE ADVANTAGE OF COMPETITIVE PRICING THAT THE CITY ALREADY RECEIVES.

SO PROJECT TIMELINE.

ASSUMING THAT YOU AWARD THE CONTRACT TODAY, WE'VE ISSUED NOTICE TO PROCEED LATER THIS MONTH, AND CONSTRUCTION WOULD COMPLETE FALL OF 2024.

THERE'S PROBABLY ABOUT A FOUR OR SO MONTH LEAD TIME ON SOME OF THE POLES AND EQUIPMENT.

SO WE WANT TO ISSUE THE NOTICE TO PROCEED AS SOON AS WE CAN SO THAT THE CONTRACTOR FEELS COMFORTABLE TO MAKE THOSE ORDERS, TO MAKE THE THE PURCHASES.

LIKELY LATE SUMMER.

YOU'D SEE THE EQUIPMENT WOULD BE HERE, AND AND IT'LL PROBABLY TAKE THEM 45 TO 60 DAYS TO REALLY FINISH THE CONSTRUCTION.

IT'S JUST THE ONE INTERSECTION.

THANK YOU FOR ANTICIPATING MY QUESTION, BECAUSE COME JULY 4TH, THAT INTERSECTION GETS A LOT OF TRAFFIC.

AND IT WON'T BE MUCH BETTER THIS TIME.

BUT JULY OF 25? WELL, I'M SURE THAT THAT'S TRUE, BUT I JUST WANTED I DIDN'T WANT TO.

I WAS CURIOUS ABOUT ITS DISRUPTION.

WAS IT GOING TO CREATE MORE CHAOS? YOU KNOW, OUR PD IS OUT THERE DILIGENTLY TRYING TO DIRECT TRAFFIC AND KEEP PEOPLE MOVING, BUT THAT HIDDEN CREEK IS JUST BUSY THAT WHOLE DAY.

BUT ESPECIALLY THAT PARTICULAR INTERSECTION IS SUPER BUSY.

YEAH, THIS THIS PERMANENT SIGNAL WILL WILL HELP ALL OF PD AND EVERYBODY MAKE THIS A LOT EASIER TO CONTROL THAT TRAFFIC.

BUT IT'LL BE AS IT IS THROUGH THIS JULY 4TH.

CORRECT. AND THEN SO LATE SUMMER WE CAN ANTICIPATE DISRUPTION AND CHANGES.

OKAY. THANK YOU SIR.

I HAD ONE QUESTION.

ARE WE THIS ONE I'M PRETTY SURE YOU ANSWERED IT ON THE LAST ONE.

THIS IS ONE THAT THE CITY IS GOING TO BE ABLE TO MONITOR AND AND CONTROL.

AND WE ALREADY HAVE THAT EQUIPMENT IN PLACE.

CORRECT. OR TOOLS IN PLACE.

WE WILL BE ABLE TO MONITOR THIS TO SOME EXTENT.

NOW THE WHAT I THINK YOU'RE GETTING AT IS REALLY THE TRAFFIC MANAGEMENT CENTER AND THE THE INTELLIGENT TRANSPORTATION SYSTEM.

IN ABOUT A MONTH, YOU'LL HEAR OR I ANTICIPATE THAT YOU'LL HEAR ANOTHER PRESENTATION THAT TALKS MORE TO THAT PROJECT, THE COST ASSOCIATED WITH IT.

SOME INTERACTION WITH TXDOT AND A MAINTENANCE AGREEMENT THAT WE NEED TO THAT YOU WOULD NEED TO CONSIDER ASSOCIATED WITH THAT.

BUT ULTIMATELY, ASSUMING ALL THOSE THINGS HAPPEN, THIS SYSTEM, THIS SIGNAL WOULD BE TIED INTO THAT, THAT CENTER, THAT SYSTEM AS WELL.

THANK YOU. I HAVE A TECHNICAL QUESTION FOR YOU.

I'M ASSUMING THIS SIGNAL WILL BE LIKE MOST SIGNALS NOWADAYS, BUILT WITH A VIDEO IMAGING VEHICLE DETECTION SYSTEM, A VIVID SYSTEM, CORRECT? YES. WE'RE ADDING THE SAME EQUIPMENT THAT WILL BE USED IN THE UPGRADED SIGNAL SYSTEMS ASSOCIATED WITH IBTS NOW.

AND THE QUESTION IS, WILL THAT SYSTEM BE ABLE TO RECOGNIZE A BICYCLE WAITING TO CROSS? AND I'M GOING TO ASK IT BECAUSE IT'S A LOADED QUESTION.

I RIDE A LOT ON PUBLIC STREETS, AND I KNOW WE HAVE EXISTING VIVID SYSTEMS THAT DO NOT RECOGNIZE A BICYCLE WAITING TO CROSS AND WILL NOT GIVE A GREEN TO THE SIDE THAT THE BICYCLE IS ON, UNLESS A MOTOR VEHICLE ALSO HAPPENS TO BE WAITING.

I AM GOING TO HAVE TO GET BACK TO YOU ON THAT TO CONFIRM.

I HOPE YOU DO.

I DEFINITELY WILL, BECAUSE THIS IS A VERY POPULAR LOCATION.

IT'S GETTING TO BE MORE SO.

THERE ARE EVENTS BEING HELD THERE NOW.

THERE IS A BICYCLE TRAIL AROUND BAILEY LAKE AND ONE GOING DOWN GREGORY AS WELL.

THAT'S PART OF OUR BICYCLE SYSTEM.

YEAH.

NEVER BEEN COMPLETED, AND APPARENTLY NEVER WILL BE, AT LEAST NOT TO THE POINT WHERE IT CAN BE USED BY A BICYCLE.

SO AS OF NOW, WE HAVE NO BICYCLE ACCESS.

THERE ARE NO BIKE TRAILS ON HIDDEN CREEK PARKWAY.

SO I'D LIKE TO SEE THAT WE, IN SOME WAY OR ANOTHER, ACCOMMODATE OUR CYCLISTS.

YEAH. VIDEO DETECTION IS ONE OF THOSE SPECIFIC AREAS WITHIN THE BIGGER REALM OF TRAFFIC.

THAT HAS A TON OF RESEARCH AND A LOT OF DEVELOPMENT ALL THE TIME.

A LOT OF AI IN THE IN THAT SPACE AS WELL.

SO I WOULD BE SURPRISED IF THAT'S NOT THE CASE.

BUT I WANT TO GET A FIRM ANSWER TO MAKE SURE BEFORE I.

OKAY. I'D REALLY LIKE TO KNOW THAT THAT WE HAVE THIS.

I KNOW WE DON'T HAVE SHARED BIKE LANES COMING UP TO THE INTERSECTION, AND WE PROBABLY DON'T NEED THEM, CONSIDERING THAT WE ALREADY HAVE A TRAIL.

[00:55:01]

THERE'S NO CONNECTIVITY FROM THERE TO THIS LOCATION.

IS THERE ANY OTHER QUESTIONS? I GUESS WE'RE READY FOR A MOTION.

I MAKE A MOTION TO APPROVE AND AWARD THE CONTRACT.

I'LL SECOND THE MOTION.

I HAVE A MOTION BY DAN A SECOND BY LARRY.

PLEASE VOTE. IT ACTUALLY SHOWS A MOTION BY DAN AND A SECOND BY SCOTT.

OH, LARRY. SORRY.

MY APOLOGIES.

WE'RE GOOD. MY APOLOGIES.

OKAY, THAT BRINGS US TO ITEM SIX F.

[6.F. Consider approval of a Professional Services Agreement with Birkhoff, Hendricks & Carter, LLP in the amount of $166,788 for the Assessment of Long-term Water Supply Strategies project. (Staff Contact: Errick Thompson, Director of Public Works & Engineering)]

PROJECT STAFF CONTACT ERRICK THOMPSON, DIRECTOR OF PUBLIC WORKS AND ENGINEERING.

GOOD EVENING. I THINK FOR THE LAST TIME I DIDN'T COORDINATE THIS, BUT THIS HAS KIND OF BEEN A LITTLE BIT OF A WE'VE COVERED MOST AREAS OF PUBLIC WORKS TONIGHT.

SO I DIDN'T COORDINATE THIS WITH THE PROCLAMATION, BUT WE APPRECIATE IT.

BUT NOW WE'RE GOING TO TALK ABOUT LONG RANGE WATER SUPPLY.

I THINK THAT'S A TOPIC NEAR AND DEAR TO SOME OF YOUR HEARTS.

AND THE REST OF YOU, IT'S NEAR AND DEAR TO YOUR HEART, TOO.

YOU JUST PROBABLY DON'T THINK ABOUT IT JUST YET, BUT BURLESON HAS BOUGHT TREATED WATER FROM THE CITY OF FORT WORTH SINCE 1963, AND THAT AGREEMENT CURRENTLY RUNS THROUGH SEPTEMBER OF 31.

YOU MIGHT RECALL, BACK IN DECEMBER, THE COUNCIL APPROVED AN AMENDMENT TO THAT WHOLESALE WATER AGREEMENT, AND THAT WAS PRIMARILY FOCUSED ON KIND OF DOCUMENTING THE CITY'S PARTICIPATE COST PARTICIPATION FOR BRINGING AN ADDITIONAL WATER MAIN FROM DOWN I-35 TO OUR EASTERN TAKE POINT, WE CALL IT.

WE ALSO RECEIVE WATER FROM FORT WORTH ON THE WEST SIDE OF TOWN.

BUT THE AMENDMENT BACK IN DECEMBER WAS REALLY FOCUSED ALL ON THE EAST SIDE, AND WE INCREASED THE CAPACITY OF THAT BURLESON WOULD BE ABLE TO RECEIVE FROM FROM FORT WORTH BY 11 MILLION GALLONS A DAY, FROM 2 MGD TO 13.

AGAIN, ALL AT THAT EASTERN DELIVERY POINT.

YOU MIGHT ALSO RECALL THAT WE'VE GOT A HUGE CAPITAL PROJECT THAT INVOLVES EXPANDING THE INDUSTRIAL PUMP STATION.

THESE ARE ALL SYNCED UP PROJECTS BECAUSE THEY REALLY WORK TOGETHER TO.

AND THEY'LL THEY'RE SCHEDULED TO COINCIDE WITH ONE ANOTHER.

BOTH OF THESE SUPPLEMENT OR SUPPORT THE CITY STRATEGIC PLAN INITIATIVES THAT ADDRESS LONG RANGE WATER SUPPLY.

AND THEY ALSO SUPPORT THE UPDATE TO THE WATER MASTER PLAN THAT YOU APPROVED IN DECEMBER OF 23.

SO STAFF HAS WORKED WITH BIRKHOFF, HENDRICKS AND CARTER WHO ARE BASICALLY SPECIALISTS IN THIS AREA.

THEY'VE DONE A LOT OF SIMILAR STUDIES FOR A NUMBER OF MUNICIPALITIES THROUGHOUT THE REGION AND STATE.

BUT WE'VE WORKED WITH THEM ON A PROPOSAL TO DEVELOP A COMPREHENSIVE ASSESSMENT OF STRATEGIES FOR BURLESON TO DEAL WITH LONG RANGE WATER SUPPLY.

I WANT TO BE CLEAR TO POINT OUT THAT THIS IS NOT A STUDY TO TRY AND FIGURE OUT HOW TO REPLACE FORT WORTH AS OUR SUPPLIER, BECAUSE THAT'S THAT'S REALLY NOT THE INTENT.

IT'S REALLY TO TAKE A COMPREHENSIVE LOOK AT WHAT ARE THE OPTIONS OUT THERE.

THERE COULD BECOME A DAY WHERE WE MIGHT WANT TO HAVE MULTIPLE SMALLER PIECES THAT KIND OF SUPPLEMENT WHAT WE GET FROM FORT WORTH OR WHAT'S AVAILABLE FROM FORT WORTH.

I THINK THAT MIGHT BE A CONCERN OF SOME.

SO THE INTENT OF THIS STUDY IS REALLY JUST TO TO TAKE A GOOD, HARD LOOK AT WHAT'S AVAILABLE.

THERE'S A TON OF DATA TO BE COLLECTED, A LOT OF COORDINATION WITH THE WATER DEVELOPMENT BOARD AND OTHER ENTITIES.

WE'LL TAKE A PRIMARY OR A PRELIMINARY LOOK AT WHAT THE SOURCES MIGHT BE.

SO I MENTIONED THAT WE GET TREATED WATER NOW FROM FORT WORTH, BUT WE MIGHT ALSO CONSIDER WHAT GROUNDWATER AVAILABILITY THERE MIGHT BE.

AND WE COULD ALSO TAKE A LOOK AT WHAT RAW WATER SOURCES THERE MIGHT BE, WHICH WOULD REQUIRE A LOT OF OTHER INVESTMENT ON OUR PART, BECAUSE WE'D HAVE TO TREAT THAT WATER IN ORDER TO ACTUALLY DISTRIBUTE IT.

SO THERE'S A TON OF DATA TO BE COLLECTED AND SYNTHESIZED AND ANALYZED.

AND THEN I WAS CAREFUL TO MAKE SURE THAT WE HAD A MIDPOINT REVIEW AND UPDATE WITH THE COUNCIL, BECAUSE WE WANT TO COLLECT A BUNCH OF DATA, HOPEFULLY GET TO A

[01:00:06]

BUT WE WANT TO BE ABLE TO COME BACK TO YOU SO THAT YOU HAVE THE OPPORTUNITY TO WEIGH IN ON THAT, TO GIVE US A LITTLE REFINED DIRECTION ABOUT HOW WE PROCEED FROM THAT POINT.

THERE WILL BE A TON OF MEETINGS WITH WITH ANY OF THESE POTENTIAL SUPPLIERS IN THE REGION AND I CALL THE REGION KIND OF A RELATIVE.

IT'S NOT A REALLY TIGHT DFW, BUT WHERE MIGHT WE FEASIBLY GET WATER SUPPLY FROM? THOSE ARE THE TYPES OF PEOPLE THAT THAT WE WOULD BE LOOKING AT.

AND THEN THERE WOULD BE A FINAL REPORT AND A PRESENTATION.

SO THE FEE THAT WE'VE NEGOTIATED ON THIS IS $166,788.

AND AGAIN, THERE'S THAT MID MIDPOINT CHECK IN WHERE WE MAY NOT SPEND THE ENTIRE $166, BECAUSE WE MAY THROW A LOT OF THINGS OUT THAT JUST AREN'T WORTH SPENDING MORE TIME TO ANALYZE.

THIS IS BEING FUNDED FROM A WATER SEWER NON-BOND CAPITAL AND SO WELL I MENTIONED THIS BEFORE, BUT THE OBJECTIVE IS NOT TO FIGURE OUT HOW TO REPLACE FORT WORTH, BUT IT'S TO ASSESS OUR CURRENT WATER SUPPLY.

FIGURE OUT WHO OUR POTENTIAL SUPPLY SOURCES MIGHT BE, AND THEN TO EVALUATE PRELIMINARY ESTIMATES OF THE COST AND THEN THE TIME TO DEVELOP THOSE ADDITIONAL SOURCES.

I MENTIONED THE MIDPOINT UPDATE, SO I WON'T BELABOR THAT.

BUT TONIGHT WE'RE ASKING THAT YOU WOULD APPROVE A CONTRACT OR A PROFESSIONAL SERVICES AGREEMENT WITH BIRKHOFF, HENDRICKS AND CARTER FOR THE ASSESSMENT OF LONG TERM WATER SUPPLY STRATEGIES IN THE AMOUNT OF $166,788.

THE SCHEDULE ANTICIPATES AN UPDATE TO THE INFRASTRUCTURE AND DESIGN COMMITTEE OR INFRASTRUCTURE AND DEVELOPMENT COMMITTEE AND CITY COUNCIL PROBABLY IN THE OCTOBER TIME FRAME OF THIS YEAR.

AND THEN A FINAL REPORT BY THE END OF THE YEAR.

BE HAPPY TO TAKE ANY QUESTIONS.

I HAVE A CONCERN THAT I'M FOR THE STUDY, I REALLY AM, BUT I WANT US TO BE MORE PROACTIVE ON THIS.

EVERY TOWN IS GOING TO HAVE ISSUES AT SOME POINT IN TOWN AND EVERYBODY'S SAYING GROUNDWATER.

WELL, THAT'S THAT'S NOT PROACTIVE.

EVERYBODY'S GOING AFTER THE SAME GROUNDWATER.

I DON'T KNOW WHAT INITIATIVES ARE OUT THERE AVAILABLE FEDERAL MONEY PARTNERSHIPS WITH OTHERS.

BUT WE REALLY GOT TO BE PROACTIVE ON THIS STUFF WITH THE GROWTH THAT WE HAVE COMING INTO TOWN.

I AGREE, COMING INTO OUR COUNTIES, EVERYTHING, THIS IS A VERY SERIOUS QUESTION IN MY OPINION.

I AGREE, AND I FULLY ANTICIPATE THAT THAT'S.

STARTING THIS STUDY WILL HELP OTHER PEOPLE SEE THAT BURLESON IS SERIOUS ABOUT TAKING A LONGER LOOK, AND I THINK IT WILL HELP LINE US UP FOR SOME POTENTIAL COLLABORATIONS, IF YOU WILL, WITH SOME OTHER PLAYERS IN THE REGION.

SO ON OUR OWN BURLESON IS PROBABLY TO CREATE A NEW WATER SOURCE OR SUPPLY, CREATE A NEW LAKE, WHATEVER THAT'S GOING TO BE EXTREMELY EXPENSIVE FOR BURLESON BY ITSELF.

BUT IF THERE'S A CONSORTIUM OR, YOU KNOW, SOME, SOME PARTNERSHIPS, WELL, MAYBE THAT'S A LITTLE MORE FEASIBLE NOW, BUT IT'S STILL GOING TO BE A COSTLY AND WE'RE TALKING ABOUT DECADES IN THE MAKING.

SO THAT'S NOT A I'M NOT SAYING SPENDING ALL YOUR TIME ON IT, BUT IT'S GOT TO BE SOMETHING WE HAVE TO LOOK AT.

AND I THINK THERE'S MORE THERE'S MORE SUPPORT FOR IT THAN WE THINK, YOU KNOW, WORKING TOGETHER.

AND THAT'S PART OF THE RATIONALE BEHIND THE MIDPOINT UPDATE.

SO WE'RE GOING TO COME BACK TO YOU AND SAY HERE'S THIS LAUNDRY LIST.

THE TOP FOUR WE THINK ARE ACTUALLY HAVE SOME POTENTIAL.

AND I KNOW, COMMISSIONER, I'M SORRY, I DIDN'T MEAN TO INTERRUPT.

I KNOW COMMISSIONER BAILEY HAS BEEN IN AUSTIN A LOT, AND I KNOW ADAM'S GOING TO GET INVOLVED IN IT.

WE MIGHT START GETTING IN CONTACTS AND SEEING HOW THEIR.

WHAT'S THEIR POSITION ON IT? IS THERE A POSSIBILITY OF A RESERVOIR? IS THERE SOMEONE ELSE THAT'S COMING IN GETTING WATER THAT'S I DON'T KNOW, BUT KIND OF THE ONES THAT'S ALREADY RUNNING WITH IT.

WE MIGHT WANT TO HAVE A CONVERSATION WITH THOSE GUYS TOO.

MAYOR, MAYOR.

COUNCIL, I'LL JUST ADD TO ERRICK'S COMMENT REGARDING THE MIDPOINT DISCUSSION IS, IS THAT WHEN WE COME BACK AND BIRKHOFF HAS GIVEN SOME GENERAL RECOMMENDATIONS, SOME OF THIS IS GOING TO BE WHAT ARE THE SHORTER TERM PLAYS THAT WE CAN DO TOO.

RIGHT, MAYOR, TOTALLY GET YOUR POINT AND AGREE ABOUT LOOKING AT THE LONGER TERM STRATEGY.

[01:05:01]

AND THAT WOULD BE COMPLETELY UNFEASIBLE.

AND PIPELINES TO ANOTHER LAKE LIKE BENBROOK OR IN MANSFIELD WOULD BE EXTREMELY EXPENSIVE, BUT THERE MAY BE SOME FUNDING AVAILABLE TO HELP WITH THAT.

BUT LIKE YOU SAY, ERRICK SAID, THAT'S TEN, 15, 20 YEARS DOWN THE ROAD GETTING THAT PIPELINE, GETTING LAND ACQUISITIONS AND STUFF LIKE THAT.

SO WE'LL HAVE TO WORK WITH FORT WORTH IN THE MEANTIME.

AND I'VE SEEN A PRESENTATION FROM BIRKHOFF, HENDRICK AND CARTER LLP, AND THEY DO A REAL GOOD JOB OF ASSESSING WHAT WATER WE NEED, HOW MUCH WE NEED TO USE, HOW MUCH WE'RE GOING TO HAVE IN THE FUTURE.

AND ANOTHER THING I WAS IMPRESSED WITH, THEY WERE WILLING AND DID RECOMMEND PRICE RATES FOR COUNCIL FOR EVERY PRESENTATION FOR EVERY CITY THEY'VE BEEN TO.

AND THAT'S GOING ABOVE AND BEYOND WHAT A NORMAL PRESENTATION IS.

AND THE WILLINGNESS TO GIVE A COUNCIL RECOMMENDED PRICE RATES FOR THE FUTURE FOR US TO CONSIDER OVER LONG TERM PERIOD, I THINK IS VERY BENEFICIAL. ANYBODY ELSE? I'M READY FOR A MOTION ON THAT.

I'LL MAKE THEM JUMP IN THERE.

I JUMPED IN THERE QUICK.

I'D LIKE TO MAKE A MOTION TO A MOTION TO APPROVE.

I'LL SECOND THAT.

I HAVE A MOTION BY ALEXA I HAVE A MOTION BY ALEXIS AND A SECOND BY LARRY.

PLEASE VOTE. PASSES UNANIMOUSLY.

THANK YOU ERRICK. NEXT IS SECTION SEVEN REPORTS AND PRESENTATIONS.

[7.A. Receive a report, hold a discussion, and provide staff direction regarding results from the 2024 City of Burleson Resident Satisfaction Survey. (Staff Contact: Richard Abernethy, Administrative Services Director)]

STAFF CONTACT IS RICHARD ABERNATHY, ADMINISTRATIVE SERVICE DIRECTOR.

GOOD EVENING, MAYOR AND COUNCIL.

WE'RE PLEASED TO REPORT THE RESULTS OF THE CITY OF BURLESON RESIDENTIAL SATISFACTION SURVEY FOR 2024.

TONIGHT WE HAVE RYAN MURRAY FROM ETC INSTITUTE TO PRESENT THE RESULTS.

HE AND HIS TEAM DID CONDUCT THE SURVEY.

AND JUST AS A REMINDER THE CITY DID USE ETC INSTITUTE BACK IN 2022 TO DO THE SURVEY.

RYAN AND HIS TEAM DID WORK ON THAT AS WELL.

SO IT'LL REALLY GIVE US AN OPPORTUNITY TO NOT ONLY SEE HOW WE BENCHMARK AGAINST THE UNITED STATES AND TEXAS, BUT ALSO HOW WE FARED COMPARED TO THE 2022 RESULTS.

SO WITH FURTHER ADO, I'LL TURN IT OVER TO RYAN AND THEN WE'LL BE AVAILABLE FOR ANY QUESTIONS AFTERWARDS.

THANK YOU.

ALL RIGHTY.

THANK YOU MAYOR. MEMBERS OF THE COUNCIL.

IT'S A PLEASURE TO BE HERE.

LAST TIME I WAS HERE, I WAS ABLE TO WORK WITH JESSE.

THIS WAS REALLY A SEAMLESS PROCESS.

SO RICHARD CONTACTED ME, AND WE JUST GOT RIGHT TO WORK.

SO A LITTLE BIT ABOUT OUR FIRM BEFORE I GET TOO FAR INTO THIS, I SEE A FEW FAMILIAR FACES.

BUT I'M GOING TO GO INTO THIS JUST A LITTLE BIT, JUST IN CASE.

MY NAME IS RYAN MURRAY.

I'M THE ASSISTANT DIRECTOR OF COMMUNITY RESEARCH FOR ETC INSTITUTE.

I LIVE IN A SMALL COMMUNITY OF ABOUT 7000 PEOPLE RIGHT OUTSIDE OF KANSAS CITY, WHERE I ALSO HOLD AN ELECTED OFFICIAL OFFICE.

IT'S NOT QUITE AS BIG AS BURLESON.

WE DON'T HAVE QUITE THE FANCY DAIS AS YOU ALL DO, BUT NONETHELESS, I CAN KIND OF PUT ON MY CONSULTANT HAT AS WELL AS MY RESIDENT HAT, AS WELL AS MY ELECTED OFFICIAL HAT FOR YOU ALL. IT'S A PLEASURE TO BE HERE.

I'VE BEEN WITH THE FIRM FOR ABOUT 17 YEARS IN A PROFESSIONAL CAPACITY.

I'VE HAD THE PLEASURE OF GOING TO PROBABLY 50 OR 60 DIFFERENT CITIES ON SITE, BUT I'VE DONE ABOUT 500 OR 600 OF THESE SURVEYS OVER THE LAST 15 OR SO YEARS.

IT'S A REAL PLEASURE TO BE HERE.

OUR FIRM IS NATIONALLY KNOWN FOR REALLY BEING THE GOLD STANDARD OF MARKET RESEARCH FOR LOCAL GOVERNMENT ORGANIZATIONS.

EARLIER THIS YEAR, I'VE HAD THE PLEASURE OF WORKING WITH DESOTO AND MESQUITE HERE LOCALLY.

WE DO DALLAS SURVEY, FORT WORTH, FORT WORTH WATER SURVEY, AND WE DO A LOT OF OTHER AREAS WITHIN THE STATE OF TEXAS.

SPECIFICALLY, I JUST FINISHED AUSTIN DOING WILLIAMSON COUNTY, AND I'LL BE DOWN AT ROUND ROCK HERE IN A FEW WEEKS.

SO EACH TIME I GET AN OPPORTUNITY TO COME HERE AND SPEAK TO COUNCIL FOR THESE RESULTS, IT'S A GREAT OPPORTUNITY FOR THE CONSULTANT TO BE ABLE TO REALLY FRAME THIS UP.

FOR FOLKS, THIS WAS AN OBJECTIVE ASSESSMENT TOOL.

IT WAS A TOOL GAUGE TO AIM TO GAUGE RESIDENT PERCEPTION AND FEELINGS.

SO DURING THE COURSE OF TIME THAT I WAS ADMINISTERED, WE WERE ASKING RESIDENTS IN AN OBJECTIVE, UNBIASED WAY HOW THEY FELT ABOUT THE DELIVERY OF YOUR CORE CITY SERVICES.

WITHIN THE SURVEY, THERE WERE MANY OTHER QUESTIONS, BUT TONIGHT I REALLY WANT TO HIGHLIGHT THE MAJOR FINDINGS, SOME OF THE IMPORTANT SATISFACTION ANALYSIS.

AND THEN I'LL SHOW YOU SOME GIS MAPPING AS WELL.

BEYOND THE OVERALL OBJECTIVE ASSESSMENT THAT ETC INSTITUTE CONDUCTS FOR ITS CLIENTS, WE ALSO HAVE THE ABILITY TO COMPARE YOUR PERFORMANCE WITH OTHER ORGANIZATIONS, BOTH NATIONALLY AND REGIONALLY.

SO BECAUSE WE HAVE SUCH A LARGE PRESENCE IN TEXAS, WE ACTUALLY ADMINISTER A TEXAS SPECIFIC SURVEY EVERY YEAR IN ADDITION TO OUR NATIONAL BENCHMARKING SURVEY.

[01:10:05]

AND THEN BASED ON THE IMPORTANT SATISFACTION ANALYSIS, WE'RE GOING TO HELP DETERMINE PRIORITIES FOR THE COMMUNITY.

SO REGARDLESS OF THE SATISFACTION RATINGS OR THE IMPORTANCE RATINGS BASED ON THE DESIGN OF THE SURVEY, WE STILL WOULD HAVE DEVELOPED PRIORITIES FOR IMPROVEMENT.

AND THESE ARE JUST GUIDES IN ORDER TO HELP BOOST OVERALL SATISFACTION.

SO AGAIN, GOING BACK TO MY FIRST POINT, THIS IS AN OBJECTIVE ASSESSMENT TOOL.

WE'RE ASSESSING PERCEPTIONS AND OPINIONS OF THE DELIVERY OF YOUR SERVICES.

THE IMPORTANT SATISFACTION ANALYSIS IS MEANT TO KIND OF STAB RIGHT AT THE CORE OF SOME OF THOSE SATISFACTION RANKINGS, AND IN ORDER TO TRY TO IMPROVE THEM FOR FUTURE SURVEYS.

THIS IS THE SECOND RESIDENT SURVEY CONDUCTED FOR THE CITY.

AS I MENTIONED, WE DID THIS IN 2022.

THAT IS ABOUT THE TIME FRAME THAT WE WOULD RECOMMEND.

MOST COMMUNITIES CONDUCT THESE SURVEYS IS ON A EVERY OTHER YEAR BASIS.

WE MAIL THOSE SURVEYS TO A RANDOM SAMPLE OF HOUSEHOLDS WITHIN YOUR COMMUNITY.

SO WE GET GIS SHAPEFILES OF YOUR CITY.

THEN WE PURCHASE A LIST OF ALL RESIDENTIAL ADDRESSES WITHIN THOSE BOUNDARIES OF YOUR CITY.

FROM THERE, WE SELECT A RANDOM SAMPLE OF ABOUT 2500 HOUSEHOLDS IN ORDER TO RECEIVE THE SURVEY.

AND THAT MIGHT NOT SOUND LIKE A LOT IN 433 COMPLETED SURVEYS.

DOESN'T SOUND LIKE A LOT COMPARED TO YOUR OVERALL POPULATION, BUT THE KEY IS THE RANDOM SAMPLING.

SO EACH HOUSEHOLD HAD AN EQUAL OPPORTUNITY OF BEING SELECTED TO PARTICIPATE.

WE KNOW NOT ALL HOUSEHOLDS ARE GOING TO PARTICIPATE, ESPECIALLY WHEN WE'RE TALKING ABOUT REPRESENTATION OF THE COMMUNITY.

SO AT THE BACK OF YOUR SURVEY INSTRUMENT, YOU'LL SEE A NUMBER OF DEMOGRAPHIC QUESTIONS.

THE ETC INSTITUTE'S JOB IS TO MAKE SURE WE'RE ANALYZING MONITORING THESE AS SURVEYS ARE COMPLETED.

AND WE'RE FOLLOWING UP WITH RESIDENTS TO ENSURE THAT AT THE END OF THE PROCESS, WE HAVE A REPRESENTATIVE SAMPLE OF RESPONDENTS WHO COMPLETED THE SURVEY.

SO EVEN THOUGH WE ONLY COMPLETED 433 SURVEYS, IF WE DID THAT 100 TIMES 95 OUT OF 100 TIMES, WE'D GET THE SAME RESULTS PLUS OR MINUS OUR MARGIN OF ERROR OF ABOUT 5%.

AND WHAT THAT BASICALLY MEANS IF WE HAD A SIMPLE YES NO QUESTION, AND THE RESULTS WERE 50/50 IN OUR 2024 SURVEY, 95 OUT OF 100 TIMES, I'M GOING TO GET SOMEWHERE BETWEEN 55 AND 45% OF YES OR NO RESPONSES AND ANY QUESTIONS ON THE METHODOLOGY BEFORE WE GET GOING.

GREAT. IT'S A PRETTY STANDARD METHODOLOGY.

WE ALWAYS ASSESS THE MARGIN OF ERROR AT THE 95% LEVEL OF CONFIDENCE THIS SLIGHTLY RAISES TO ABOUT 5 AND A HALF AT THE 99% LEVEL OF CONFIDENCE, BUT 95% IS REALLY THE INDUSTRY STANDARD. IN ADDITION TO THE DEMOGRAPHIC FEATURES THAT WE'RE ASSESSING ON THE SURVEY INSTRUMENT, WE'RE ALSO ASSESSING THE GEOGRAPHIC REPRESENTATION OF YOUR COMMUNITY.

IT'S IMPORTANT TO ENSURE THAT WE HAVE ENOUGH ETHNIC OR RACE MINORITY QUESTIONS.

AGE, RACE, AGE, RACE, ETHNICITY AND GENDER ARE ALL VERY IMPORTANT, BUT IT'S ALSO IMPORTANT TO ENSURE THAT WE HAVE GOOD GEOGRAPHIC DISTRIBUTION OF THE RESPONSES FROM THROUGHOUT THE CITY.

WHEN WE TALK ABOUT YOUR OVERALL RESULTS, THIS IS THE SECOND TIME WE'RE PRESENTING THESE RESULTS, AND RESIDENTS STILL HAVE A REALLY POSITIVE PERCEPTION OF THE COMMUNITY.

OVER THE LAST COUPLE OF YEARS, WE'VE SEEN MAJOR DIPS IN OVERALL PERCEPTION RATINGS ACROSS THE COUNTRY, SPECIFICALLY WITH RELATION TO QUALITY OF ELECTED OFFICIALS, VALUE RECEIVED FOR TAX DOLLARS, CUSTOMER SERVICE, AND SOME OTHER RELATIVELY PERCEPTION BASED SERVICE AREAS.

WHEN WE TALK ABOUT PERCEPTIONS OF YOUR COMMUNITY, OVER 90% OF RESIDENTS INDICATED THAT IT'S EITHER AN EXCELLENT, GOOD, OR GOOD PLACE TO LIVE, AND ALMOST 90% OF RESIDENTS GAVE AN INDICATION OF EXCELLENT OR GOOD WHEN THEY ASKED TO RATE THE CITY AS A PLACE TO RAISE CHILDREN.

BOTH OF THOSE ITEMS ARE OVER 30 PERCENTAGE POINTS ABOVE OUR NATIONAL AVERAGES, SO THE CITY'S PERFORMING EXCEPTIONALLY WELL IN TERMS OF THOSE GENERAL PERCEPTIONS, AND RESIDENTS IN BURLESON WOULD MOST LIKELY RECOMMEND BURLESON AS A PLACE TO LIVE IF THEY'RE OUT ON VACATION OR IF YOU'RE SPEAKING TO THEM THROUGHOUT THE STATE.

WHEN WE TALK ABOUT CITY SERVICES, COMPARED TO BOTH NATIONAL AND REGIONAL AVERAGES, WE RATED ABOVE THE NATIONAL AVERAGE IN 70 AREAS ASSESSED, AND WE RATED SIGNIFICANTLY ABOVE THE AVERAGE IN 65% OF THOSE AREAS.

SO BASICALLY WHAT THAT MEANS IS OUTSIDE OF OUR MARGIN OF ERROR, WE'VE EXCEEDED THE NATIONAL AVERAGE.

WE'VE DONE THAT IN 65% OF THE AREAS WE WERE ABLE TO ASSESS.

IN 2022 AND IN 2024, WE STILL HAVE THE SAME PRIORITIES FOR IMPROVEMENT.

THIS IS FLOW OF TRAFFIC AND CONGESTION MANAGEMENT, MAINTENANCE OF CITY STREETS AND SIDEWALKS, AND FLOW OF TRAFFIC CONGESTION ON CITY ROADWAYS.

NOW, IT'S REALLY IMPORTANT TO NOTE TRAFFIC CONGESTION IS PRIMARILY A TOP PRIORITY FOR IMPROVEMENT.

AND I'M SURE I SAID THIS EXACT SAME THING LAST TIME FOR COMMUNITIES THAT ARE PERFORMING GENERALLY WELL IN OTHER AREAS.

SO IF PARKS AND RECREATION OR PUBLIC WORKS WAS A MAJOR ISSUE, IF YOU HAD MAJOR STORM WATER ISSUES WITH YOUR COMMUNITY, THOSE ITEMS WOULD TOP OUR PRIORITIES LISTS.

THE FACT THAT TRAFFIC IS THE PRIMARY CONCERN FOR MOST RESIDENTS MEANS THAT YOU'RE RELATIVELY OR SERVING MOST OF THE SERVICE LEVEL NEEDS OF MOST RESIDENTS VERY WELL.

AND FOR THAT FACT, WE'RE REALLY JUST FOCUSED ON STREET MAINTENANCE AND TRAFFIC CONGESTION, SPECIFICALLY WITH TXDOT ROADS, BUT ALSO WITH OUR CITY ROADS.

GENERALLY, AS I'VE ALREADY SAID, RESIDENTS DO HAVE A POSITIVE PERCEPTION OF THE COMMUNITY.

OVERALL, THE SUM OF EXCELLENT AND GOOD RATINGS OVER THERE TO THE LEFT AND THOSE BLUE ITEMS ARE, WELL, OVERWHELMING OF ANY OF THE NEUTRAL, BELOW AVERAGE OR POOR RATINGS THAT WE SEE ON THE SURVEY.

WHEN WE TALK ABOUT SATISFACTION WITH MAJOR CATEGORIES OF SERVICES.

AGAIN, THOSE BLUE ITEMS, AS YOU SEE VALUE RECEIVED FOR YOUR CITY TAX DOLLARS AND FEES ALL THE WAY UP OVER HALF OR 50% OR MORE OF RESPONDENTS WERE SATISFIED OR VERY SATISFIED WITH

[01:15:07]

SO AGAIN, RESPONDENTS ARE KIND OF INDICATING TO US THE ONLY AREAS THAT THEY'RE SIGNIFICANTLY DISSATISFIED OTHER THAN VALUE RECEIVED FOR TAX DOLLARS AND FEES, WHICH I MENTIONED EARLIER, IS KIND OF A NATIONAL DOWNWARD TREND.

WE SEE MAINTENANCE FOR STREETS AND SIDEWALKS AND THEN TRAFFIC CONGESTION ON BOTH OUR TXDOT AND LOCAL ROADS.

WHEN WE TALK ABOUT FLOW OF TRAFFIC AND CONGESTION MANAGEMENT, I WANTED TO SHOW A FEW MAPS.

THE MAPS ARE JUST FROM WHERE THE RESPONSES ARE, SO THE MAPS ARE NOT ASSOCIATED WITH WHERE THE TRAFFIC CONGESTION MIGHT BE, BUT AREAS IN RED ARE GOING TO BE THE HIGHEST LEVELS OF DISSATISFACTION. BUT IF YOU TAKE A LOOK AT THAT MOST SOUTHERN LITTLE BLOCK AREA THERE, THESE ARE CENSUS BLOCK GROUPS, VERY SMALL NUMBER OF HOMES IN THAT PARTICULAR AREA.

SO WE SHOULD ALWAYS BE TAKING THAT ORIGINAL YELLOW DOT MAP IN MIND WHEN WE'RE ANALYZING THESE MAPS.

BUT THEY CAN GIVE US A REALLY GOOD INDICATION OF WHETHER OR NOT THERE MAY BE A PROBLEM AREA IN THE COMMUNITY.

SO WHEN WE GO FROM SATISFACTION WITH TXDOT ROADWAYS, AND THIS IS TRAFFIC CONGESTION SPECIFICALLY TO TRAFFIC CONGESTION ON CITY ROADWAYS, WE SEE AN EXTREME LIGHTNING OF THE RESULTS FROM DISSATISFIED TO NEUTRAL.

AND WE GET TO THE OVERALL MAINTENANCE OF CITY STREETS AND SIDEWALKS.

WE DON'T SEE ANY VERY DISSATISFIED AREAS, AND IN FACT, WE HAVE A SATISFIED AREA UP THERE IN THE NORTH.

SO OVERALL, THERE ARE SOME PERCEPTION RELATED ISSUES WITH THE MAINTENANCE OF STREETS, WITH THE OVERALL QUALITY OF TRAFFIC CONGESTION AND MANAGEMENT IN THE CITY.

BUT IT'S SHARED THAT OPINION SHARED BY A VAST MAJORITY OF FOLKS IN THE COMMUNITY.

WHEN WE TALK ABOUT OVERALL FEELING OF SAFETY, THIS IS MORE PERCEPTION RELATED ITEMS. MOST RESIDENTS ARE FEELING EXTREMELY SAFE, AND MOST OF THE AREAS PRESENTED IN THE SURVEY THAT NEUTRAL RATINGS ALWAYS PRESENTED AS A PASSING GRADE.

SO IT'S NOT LIKE I FEEL UNSAFE.

IT'S NOT LIKE I FEEL SAFE, BUT I REALLY PROBABLY HAVEN'T THOUGHT ABOUT THAT PARTICULAR ASPECT.

AND THAT WOULD BE LIKE IN COMMERCIAL RETAIL AREAS, PARKS AND TRAILS WHERE WE SEE A LITTLE BIT ELEVATED NEUTRAL RESPONSES.

BUT WE STILL SEE LESS THAN ONE OUT OF TEN RESPONDENTS GIVING ANY KIND OF UNSAFE OR VERY UNSAFE RESPONSES.

WHEN WE MAP THESE RESPONSES, WE SEE OVERALL FEELING OF THE SAFETY IN THE CITY.

AND NOW THE MAP IS ENTIRELY BLUE, WHICH TELLS US THAT MOST RESPONDENTS THROUGHOUT THE CITY ARE FEELING PRETTY SAFE REGARDLESS OF WHERE THEY LIVE.

WHEN WE TALK ABOUT TRENDS, I WANT TO COMPARE YOUR 2022 RESULTS TO 2024.

WHILE COMPARISONS ARE IMPORTANT, NATIONAL TRENDS SAY A LOT ABOUT WHERE OUR PERFORMANCE IS LIKELY TO HEAD.

SO THE 2022 RESULTS WERE PRESENTED TO AS MANY OF THE ITEMS AS POSSIBLE FROM THE 2024 RESULTS.

AGAIN, MAJOR DIFFERENCES ARE ONLY THOSE THAT EXCEED OUR MARGIN OF ERROR.

SO WE'D BE LOOKING AT 5% POINT CHANGES OR MORE.

WE HAD 83 ITEMS THAT WERE DIRECTLY COMPARABLE.

WE COMPARED THE SUM OF THE FIVE AND THE FOUR RESPONSES.

SO THAT WOULD BE VERY SAFE AND SAFE EXCELLENT AND GOOD, VERY SATISFIED AND SATISFIED.

AND OF THE 83 ITEMS YOU RATED THE SAME OR ABOVE AND 62 OR 75% OF THOSE AREAS.

CITY OF BURLESON HAS NOT EXPERIENCED SOME OF THE DEVIATIONS IN THEIR RESPONSES IN ISOLATION, WE TALK ABOUT MAINTENANCE OF CITY STREETS AND SIDEWALKS.

ONE OF YOUR TOP PRIORITIES FOR IMPROVEMENT SAW A 15 PERCENTAGE POINT INCREASE, PROBABLY DIRECTLY RELATED TO SOME OF THE WORK YOUR CITY ENGINEERS AND PUBLIC WORKS DEPARTMENT IS DOING. BUT WHEN WE LOOK AT OUR OUR DECREASES, WE ONLY SEE TWO SIGNIFICANT DECREASES FROM 2022.

SO THE EFFORTS TO ENFORCE CLEAN UP OF TRASH AND DEBRIS ON PRIVATE PROPERTY, AND THE QUALITY AND ACCESSIBILITY OF MUNICIPAL COURT SERVICES, WHICH FREQUENTLY GOES UNDER UTILIZED, WHICH OFTENTIMES HAS AN EXTREMELY HIGH LEVEL OF DON'T KNOW RESPONSES, WHICH PLACES A HIGH LEVEL OF VARIABILITY WITHIN THOSE RATINGS.

WHEN YOU LOOK AT THE OTHER AREAS WHERE YOU WHERE YOU DECLINED, YOU'RE SEEING NON-SIGNIFICANT DIFFERENCES FROM THE 2022 RESULTS WITH AREAS THAT RESIDENTS ARE RELATIVELY SATISFIED WITH ANYWAY.

SO SMALL DEVIATIONS WITHIN THOSE AREAS THAT WE SEE THERE ARE NOT OF A CONCERN.

YOU MIGHT WANT TO NOTE A FEW OF THEM, BUT OVERALL, RESIDENTS ARE VERY SATISFIED WITH OUR CORE SERVICES, WHICH IS REALLY IMPORTANT.

WHEN WE TALK ABOUT BENCHMARKING IT'S AN EXCELLENT OPPORTUNITY FOR US AS ETC INSTITUTE TO HAVE THESE COMPARISONS.

WE ADMINISTER THESE SURVEYS OURSELVES.

IT'S AN APPLES TO APPLES COMPARISON.

WE TALK ABOUT THE US AVERAGE YOU WERE ABOVE IN 41 AREAS.

I BELIEVE OUT OF THE 63 YOU WERE SIGNIFICANT IN 41 OUT OF THE 63 AREAS ON THE TEXAS AVERAGE, YOU ARE SIGNIFICANTLY ABOVE THE AVERAGE IN 45 OF THOSE AREAS.

I'M NOT GOING TO TAKE YOU THROUGH ALL OF THEM, BUT AS YOU CAN SEE ON THE SCREEN HERE, YOU'RE SIGNIFICANTLY.

AND THAT'S KIND OF AN UNDERSTATEMENT.

YOU'RE WAY WELL AND ABOVE AS A PLACE TO LIVE, PLACE TO RAISE CHILDREN, QUALITY OF SERVICES.

WHEN WE GET DOWN TO RETIREMENT, I THINK THAT THE FINANCIAL SITUATION OF THE COUNTRY WITH INFLATION HAS HAD A MAJOR IMPACT ON EVERYBODY'S GENERAL IDEA OF RETIREMENT, AND AS A PLACE TO WORK SOMETIMES IN OUR SUBURBAN COMMUNITIES WILL SEE LOWER THAN AVERAGE RATINGS THERE.

BUT WE SEE WE'RE RIGHT ALONG OUR US AND TEXAS AVERAGES.

WHEN WE TALK ABOUT MAJOR CATEGORIES OF CITY SERVICES.

AGAIN, YOU'RE PUTTING BOTH OF OUR BENCHMARKING AREAS TO SHAME FOR THE MOST PART.

THE ONLY AREAS, AGAIN, THAT WE SEE NOT SIGNIFICANTLY ABOVE OUR TEXAS AND US AVERAGES ARE THREE PRIORITIES FOR IMPROVEMENT, WHICH ACTUALLY TAKES ME TO OUR PRIORITIES FOR INVESTMENT. IN YOUR FULL REPORT, YOU'RE GOING TO SEE AN IMPORTANT SATISFACTION ANALYSIS.

THAT ANALYSIS TAKES INTO CONSIDERATION BOTH THE SATISFACTION AND IMPORTANCE OR EMPHASIS THAT WAS PLACED ON THE ITEMS RATED IN THE MAJOR CATEGORIES OF CITY SERVICES, AREAS THAT

[01:20:06]

AS WE SEE THERE, WE'VE GOT THREE ITEMS SHADED IN THAT RED OR PINKISH COLOR.

AND THOSE ARE THREE OPPORTUNITIES FOR IMPROVEMENT.

WE KNOW THAT CONGESTION ON TEXAS ROADWAYS IS GOING TO BE SOMETHING THAT'S RELATIVELY DIFFICULT ALWAYS FOR A MUNICIPALITY TO MANAGE, BUT WE'RE SEPARATING THOSE ITEMS IN THE SURVEY, WHICH DOES A LOT FOR PERCEPTIONS, VALUE FOR THE OVERALL VALUE THAT YOU RECEIVE FOR YOUR OVERALL CITY TAX DOLLARS AND FEES IS TECHNICALLY A HIGH PRIORITY, BUT IT'S NOT REALLY A SERVICE LEVEL ITEM.

SO WE SHOULD CONTINUE TO EDUCATE, LET FOLKS KNOW WHAT THEY'RE GETTING FOR THEIR TAXES.

BUT IT'S A REALLY BIG EDUCATIONAL ITEM IN TERMS OF HOW MUCH ARE YOUR TAXES AND HOW MUCH GOES TO YOUR CITY COMPARED TO HOW MUCH GOES TO YOUR COUNTY OR YOUR SCHOOL DISTRICT.

AND THAT'S ALWAYS A DIFFICULT THING FOR MOST RESIDENTS TO UNDERSTAND UNTIL THEY REALLY SEE IT.

WE TALK ABOUT COMMUNICATION.

COMMUNICATION IS GOING TO CONTINUE TO BE YOUR KEY TO SUCCESS.

I REMEMBER IN 2022, I THINK 311 WAS EITHER JUST GETTING OFF THE GROUND OR HADN'T QUITE YET TAKEN OFF.

MOST FOLKS ARE STILL NOT OVERLY FAMILIAR OR THEY HAVEN'T ACTUALLY UTILIZED THE SERVICE, ONLY 12% OF OUR RESPONDENTS HAVING USED IT.

WHEN THEY ASKED, HOW DID YOU LEARN ABOUT THIS PARTICULAR SERVICE? MOST OF THE FOLKS LEARNED ABOUT IT FROM OUR WEBSITE, WHICH ACTUALLY KIND OF CONTRADICTS SOME OF OUR OTHER COMMUNICATION MODES THAT WE'LL SEE.

WHEN WE ASKED EXPERIENCE WITH THAT 311 WITHIN THE PAST YEAR, YOUR FOLKS ARE DOING A PHENOMENAL JOB OF PROVIDING CUSTOMER SERVICE.

YOU KNOW, THOSE FOLKS ARE CALLING 311 TYPICALLY WITH A QUESTION, BUT SOMETIMES WITH A PROBLEM OR COMPLAINT.

AND FOLKS ARE REALLY BEING SERVED REALLY WELL BY THOSE CUSTOMER SERVICE REPRESENTATIVES.

WHEN WE TALK ABOUT WHERE YOU CURRENTLY GET YOUR NEWS AND INFORMATION.

IT'S NOW CITY SOCIAL MEDIA AT THE TOP, FOLLOWED BY THE WEBSITE.

SO IT IS A LITTLE BIT INTERESTING THAT MOST FOLKS LEARNED ABOUT 311 THROUGH THE WEBSITE VERSUS SOCIAL MEDIA, WHICH IS WHERE MOST RESIDENTS ARE LIKELY TO GET THEIR INFORMATION.

SO WE SHOULD CONTINUE TO INVEST IN OUR WEBSITE, CONTINUE TO INVEST IN SOCIAL MEDIA FOLLOWINGS, AND WHEN WE TALK ABOUT OVERALL SATISFACTION WITH COMMUNICATION.

WE GET SOME LARGER NEUTRAL RESPONSES DOWN TOWARDS THE BOTTOM.

BUT AGAIN, THOSE ARE ALSO ITEMS FOR WHICH NOT ALL RESIDENTS HAVE A GREAT PERCEPTION.

SO THEY'RE KIND OF JUST RATING YOU RIGHT IN THE MIDDLE THERE.

BUT WHEN WE TALK ABOUT SOCIAL MEDIA QUALITY OF YOUR NEWSLETTER, HOW EASY IT IS TO RECEIVE INFORMATION, ALL THOSE ITEMS ARE RECEIVING VERY POSITIVE REMARKS.

IT'S ALWAYS IMPORTANT FOR ME JUST BECAUSE I WAS A CUSTOMER SERVICE REPRESENTATIVE WHEN I STARTED A ETC PROFESSIONALLY, I'VE BEEN THERE OVER 15 YEARS, BUT I'VE MADE PHONE CALLS AFTER SCHOOL THROUGHOUT HIGH SCHOOL FOR FOUR YEARS.

IT WAS A TOUGH JOB, AND SO I ALWAYS WANT TO GIVE CREDIT WHERE CREDIT'S DUE.

ABOUT 40% OF YOUR POPULATION IS LIKELY CALLED THE CITY WITH A QUESTION, PROBLEM OR COMPLAINT DURING THE PAST YEAR.

NOW, THIS COULD BE SOME OVERLAP BASED ON THE MARGIN OF ERROR.

IT COULD BE A LITTLE BIT HIGHER OR LOWER.

SO ABOUT ONE THIRD OR MAYBE 40% OF FOLKS HAVE CALLED.

WHEN WE ASKED THEM HOW EASY IT IS TO CONTACT FOLKS HERE WITHIN THE CITY, MOST RESPONDENTS ARE SAYING, HEY, IT'S RELATIVELY EASY.

ABOUT 80% OF THEM ARE TELLING US IT'S PRETTY EASY TO GET IN CONTACT WITH THE PERSON THAT I NEED, WHICH IS PHENOMENAL.

EIGHT OUT OF TEN RESPONDENTS CALLING INDICATING IT'S PRETTY EASY FOR ME TO REACH THAT PERSON.

BUT THIS IS THE SLIDE.

I WANT TO HOLD ON FOR JUST A MINUTE.

OVERALL SATISFACTION 72% OR HIGHER IN ALL OF THE AREAS ASSESSED, ONLY 22%.

BEING DISSATISFIED WITH THE HELP ME TO RESOLVE MY ISSUE TO SATISFACTION.

THAT CAN BE A DIFFICULT ONE.

IF YOU'RE CALLING ABOUT A TXDOT ROAD, OR IF YOU'RE CALLING ABOUT A COUNTY ISSUE AND YOU'RE GETTING THE CITY OF BURLESON AND THEY'RE TELLING YOU, HEY, HERE'S ANOTHER PHONE NUMBER, YOU'RE GOING TO BE DISSATISFIED WITH THAT PARTICULAR INTERACTION.

BUT OVERALL, YOUR CUSTOMER SERVICE STAFF ARE TREATING RESIDENTS AT THE HIGHEST LEVELS AND REALLY SETTING THE STANDARD FOR SERVICE THERE.

WHEN WE TALK ABOUT THE OVERALL RATINGS, AGAIN, RESIDENTS HAVE AN EXTREMELY POSITIVE PERCEPTION OF LIFE IN BURLESON.

WE SAW THAT EVIDENCED BY SOME OF OUR BENCHMARKING, AS WELL AS THOSE QUALITY OF LIFE RATINGS, SUCH AS AS A PLACE TO LIVE, AS A PLACE TO RAISE CHILDREN.

SATISFACTION WITH YOUR COMMUNITY IS MUCH HIGHER THAN IN OTHER COMMUNITIES, BOTH IN TEXAS AND NATIONALLY, WHICH IS PHENOMENAL.

IT MEANS THAT YOU'RE REALLY DOING ABOVE AND BEYOND WHEN IT COMPARES TO SOME OF THOSE COMPARISONS THAT WE HAVE AVAILABLE FOR YOU, AND OUR PRIORITIES FOR IMPROVEMENT REMAIN THE SAME. BUT AGAIN, THOSE ARE ITEMS FOR WHICH HIGH PERFORMING ORGANIZATIONS SEE PRIORITIES FOR I'VE PRESENTED IN COMMUNITIES THAT REALLY STRUGGLE ACROSS THE BOARD, WE SEE POLICE SERVICES, PARKS AND RECREATION.

SOME OF OUR CORE QUALITY OF LIFE SERVICES ARE UP AT THE TOP OF THIS LIST.

YOU ALL ARE DEALING I WOULDN'T NECESSARILY BE SO CASUAL WITH THIS, BUT IT'S ALMOST NITPICKY.

YOU KNOW, IF THERE'S AN ITEM ON THE LIST THAT WE CAN KIND OF PICK AT, IT'S GOING TO BE TRAFFIC FLOW AND MAINTENANCE OF OUR STREETS, WHICH WE KNOW IS A CONTINUOUS IMPROVEMENT ITEM. SO THESE ARE GOOD PRIORITIES TO HAVE.

IT'S BEST NOT TO SEE PARKS.

IT'S BEST NOT TO SEE POLICE AT THE TOPS OF THESE LISTS.

BURLESON AGAIN HAS SET THE STANDARD FOR EXCELLENCE IN CUSTOMER SERVICE.

LAST TIME YOUR RATINGS WERE PHENOMENAL AS WELL.

AND OVERALL RESIDENTS ARE VERY SATISFIED WITH THE OVERALL DELIVERY OF SERVICES, A TESTAMENT TO STAFF BUT ALSO ELECTED LEADERS.

I'LL TAKE QUESTIONS.

GOOD REPORT.

GO AHEAD. GO AHEAD MAYOR.

NO, I DIDN'T HAVE ANYTHING. I WAS JUST ASKING.

IT'S A VERY GOOD REPORT.

IT'S DATA HEAVY, WHICH IS GOOD FOR THIS REPORT.

THE CITY MANAGER, DEPUTY CITY MANAGERS CAN TAKE IT TO EACH DIRECTOR AND GO OVER WHAT'S WORKING, WHAT'S NOT WORKING IN EACH DEPARTMENT.

[01:25:01]

YEAH. ONE QUESTION I WOULD HAVE IS THERE ANYTHING IN HERE ABOUT AND I KNOW THE CITY IS FOCUSED ON THIS HANDICAP MANAGEMENT, ACCESSIBILITY, QUALITY OF LIFE IS THAT ACCESSIBILITY? ACCESSIBILITY IS IN THERE.

YOU KNOW, ONE OF THE THINGS THAT WE ALWAYS TRY TO CONSULT ON IS THAT THIS IS A RANDOM SAMPLE EXERCISE.

IT'S ESPECIALLY PREVALENT IN MY PARKS AND RECREATION REPORTS, YOU KNOW, THE COMMON STANDARD OR, YOU KNOW, BEST PRACTICE IS THAT ALL, YOU KNOW, UPKEEP OR ALL NEW MAINTENANCE AND THINGS LIKE THAT. WE TRY TO GO TO ADA ACCESSIBILITY.

WHEN WE RATE THE ITEMS IN THE SURVEY, THEY GET HIGH, DON'T KNOW RESPONSES OR NEUTRAL OR HEY, I'M JUST NOT SURE RESPONSES.

AND SO WE TRY TO LEAVE AS MUCH OF THAT OUT OF THE STATISTICALLY VALID SURVEYS AND LEAVE THAT TO STAFF TO KIND OF MAKE SURE THAT THEY'RE MONITORING AND KEEPING AN EYE ON IN THE COMMUNITY. NOW, I'M SURE THAT WE PROBABLY ASKED ACCESSIBILITY IN 1 OR 2 AREAS.

I'M GUESSING THAT HE KNOWS BETTER THAN I DO.

YES. THERE WAS A QUESTION WE ASKED IN THE PARKS ABOUT AVAILABILITY OF PROGRAMS FOR, FOR, FOR, FOR FOR DISABLED RESIDENTS, BUT I, I OFF THE TOP OF MY HEAD, I FORGOT WHAT THE RATING WAS IN THE END ON THAT.

YEAH. AND SO USUALLY IT'S NOT LIKE AN OVERALL, HOW IS THE CITY ACCESSIBLE.

JUST AGAIN BECAUSE WE GET I DON'T KNOW RESPONSES WHICH REALLY IMPACTS THE OVERALL RESULTS.

BUT WHEN WE TALK ABOUT OVERALL ACCESSIBILITY OF OUR PROGRAMS, YEAH, WE SEE 49% NEUTRAL AND ONLY ABOUT 38% IN THE VERY SATISFIED, SATISFIED RESPONSE CATEGORY. BUT AGAIN, THAT'S JUST BECAUSE THERE'S A HUGE NEUTRAL PROPORTION THERE.

SO IT'S DIFFICULT FOR US TO ASSESS THOSE THINGS WHEN EVERYBODY'S TAKING THE SURVEY.

JUST BECAUSE THE PREVALENCE OF DISABILITY SOMETIMES IS RELATIVELY LOW IN A COMMUNITY, WHICH MAKES THE NEED IN THE SURVEY LOOK LOW, WHEN REALLY WE ALL KNOW THAT IT'S, YOU KNOW, EITHER MANDATORY OR BEST PRACTICE TO INCLUDE.

DO ME A FAVOR PULL YOUR MIC OVER MORE IN FRONT OF YOU, PLEASE.

THERE YOU GO. THANK YOU.

YEAH, THAT SEEMS TO BE THE RELEVANT DECISION THAT WE USE A LOT OF TIMES IN MAKING JUDGMENTS ON HOW TO DO OUR PARKS AND RECREATIONS IS A LOT OF THE REMARKS I GET BACK IS THAT OUR ELDERLY YOUNG IS MINIMAL.

IT'S A LOWER NUMBER, BUT IT MAY BE A LOWER NUMBER, BUT IT'S A VERY IMPORTANT NUMBER.

YEAH, AGREED.

AND 61% PROVIDED A DON'T KNOW RESPONSE, WHICH JUST HAS A MAJOR IMPACT ON THE RESPONSES THAT YOU SEE IN THE REPORTING AS WELL.

OKAY. THANK YOU. THERE ARE A LOT OF QUESTIONS THAT THE RESIDENTS WERE BEING ASKED, AND IT'S PRETTY CLEAR THAT THERE ARE SOME THINGS THAT WE COULD CONSIDER MANDATES COMING OUT OF THIS ONE IS THAT WE NEED TO WORK HARDER WITH TXDOT TO IMPROVE ROADWAY TRANSPORTATION TO THE EXTENT THAT WE CAN. AND THEN ANOTHER CLEAR INDICATOR THAT WE NEED TO DO MORE TOWARDS MAINTAINING OUR OWN ROADWAYS.

I DIDN'T SEE A QUESTION THAT CORRELATED THAT WITH A QUESTION REGARDING CUSTOMER SATISFACTION WITH THE RATES THAT WE'RE HAVING TO PAY FOR SERVICES AND FEES, AND ALONG WITH THE TAX RATE THAT THE THAT THE CITY IMPOSES, IS IS THERE COROLLARY INFORMATION THAT I'M NOT SEEING? THE SIMPLEST QUESTION TO ASK, I WOULD ASK A CITIZEN IS IF YOU DON'T THINK THAT WE DO A GOOD ENOUGH JOB MAINTAINING OUR ROADWAYS, WOULD YOU BE ABLE TO PAY MORE TO SEE US DO A BETTER JOB? IS THERE A QUESTION THAT RELATES TO THAT MORE DIRECT MODE OF INQUIRY? 28 GETS CLOSE.

28 BASICALLY ASKS RESPONDENTS, YOU KNOW, HOW IMPORTANT ARE VARIOUS AREAS FOR IMPROVEMENT? AND WE TALK ABOUT MAINTENANCE OF CITY INFRASTRUCTURE, ROADS, BRIDGES, DRAINAGE, ETC..

OVER 90%, 94.5 OR 96% INDICATED THAT THAT WAS VERY IMPORTANT OR IMPORTANT TO THEM.

SO WE DON'T DRAW THE LINE SPECIFICALLY, BUT IN THE OVERALL QUALITY OF OF CITY SERVICES Q UESTION, WE DO ASK WHICH ITEMS SHOULD BE EMPHASIZED AND ROAD MAINTENANCE WAS ONE OF THE TOP ITEMS AS WELL.

SURE. AND SO WOULD BE DRAINAGE.

SO WOULD BE WATER UTILITIES.

BUT THE OVERARCHING QUESTION IS, ARE YOU WILLING TO PAY MORE TO GET A BETTER? AND WE'RE GOING TO MAKE SOME DECISIONS LATER TONIGHT ON SOME OTHER ISSUES, OR HOPEFULLY ABOUT THAT SORT OF HIT DEAD CENTER ON THAT WHEN WE'RE TALKING ABOUT IMPOSING POSSIBLY NEW FEES AND LOOKING AGAIN AT OUR BUDGET TO SEE WHAT WE CAN AFFORD TO DO AS FAR AS MAINTENANCE, WE'VE GOT SOME BIGGER, BROADER QUESTIONS.

THIS IS A GREAT STUDY, AND I'M REALLY HAPPY TO HAVE THE RESULTS.

YOU KNOW, WE WE WONDER SOMETIMES WHETHER THE OUTCRY THAT WE HEAR ABOUT MULTIFAMILY HOUSING, FOR INSTANCE, IS, IS REALLY REAL OR IS THAT JUST A FEW REALLY NOISY PEOPLE? WELL, IF YOU READ THIS STUDY, IT'S REALLY REAL.

IT'S EVERYBODY.

IT'S ALL OVER THE CITY WHERE PEOPLE ARE CONCERNED THAT WE'RE BRINGING TOO MUCH DENSITY INTO THE AREA AND IN CERTAIN AREAS.

[01:30:02]

IT'S MORE THAN YOU'LL GET FROM ONE CRANK PHONE CALL AND MORE WIDE RANGING INFORMATION THAT YOU CAN BUILD DECISIONS ON.

MAYOR PRO TEM, I WOULD ADD SEPARATE AND APART FROM ETC SURVEY.

WE DID DO AND WE DO A BUDGET SURVEY IN CONJUNCTION WITH THE BUDGET AND A QUESTION REGARDING WHAT LEVEL OF SERVICE WOULD YOU BE WILLING TO PAY WAS A QUESTION THAT WAS A PART OF THAT SURVEY.

I DON'T HAVE THE RESULTS BACK FOR THAT.

BUT AS WE FORMULATE THE BUDGET, WE'LL BRING BACK THAT DISCUSSION, WHICH I THINK WE'LL GET TO THE HEART OF EXACTLY WHAT YOU'RE ASKING.

IS THERE A WAY TO GET A HARD COPY OF THIS STAFF? I KNOW YOU GOT IT ON A COMPUTER, BUT I'D LIKE TO READ IT.

YEAH, I'D BE HAPPY TO SHIP DOWN SOME COPIES IF YOU CAN WAIT A FEW DAYS.

THAT'S NO PROBLEM. GREAT, GREAT.

I'VE GOT ANOTHER QUESTION.

WELL, THE SAME QUESTION I'D LIKE TO CIRCLE BACK TO IT ON ACCESSIBILITY.

IT'S IN HERE 21 TIMES ABOUT SIDEWALK ACCESSIBILITY AND PUBLIC COURT ACCESSIBILITY.

IS THERE ANYTHING REFERENCED IN PARKS AND RECREATION, ACCESSIBILITY AND HANDICAPPED USE? NOT NOT THAT I'M AWARE OF OFF THE TOP OF MY HEAD SPECIFICALLY, IT'D BE IN QUESTION 17 AND THE ONLY ONE WAS QUALITY OF PROGRAMS FOR PEOPLE WITH DISABILITIES.

ALTHOUGH ACCESSIBILITY MIGHT HAVE BEEN IN THERE, IT WASN'T A SPECIFIC QUESTION, AS I'M AWARE.

OKAY. THAT'S SOMETHING WE'RE FOCUSED ON NOW, IS IN OUR PARKS AND RECREATION IS COMPATIBILITY AND ACCESSIBILITY.

IF THAT CAN BE PRESENTED IN THE FUTURE AND I THINK COUNCIL MEMBER, MAYBE ONE OF THE BEST THINGS FOR US TO DO WOULD BE TO ADD A DEMOGRAPHICS QUESTION.

DO YOU OR ANYBODY IN YOUR HOME HAVE A DISABILITY? WE'RE NOT GOING TO HAVE THE SAME RATE OF SELECTION AS YOU FIND IN THE CENSUS BUREAU.

IT'LL PROBABLY BE A LITTLE BIT HIGHER, IN FACT.

BUT THEN WE CAN CROSS TABULATE THE RESULTS AND LOOK FOR STATISTICAL SIGNIFICANT DIFFERENCES.

AND THAT WOULD BE SOMETHING THAT WE COULD DEFINITELY PLAN FOR THE 26 SURVEY.

THAT WOULD GIVE US A LITTLE BIT OF A LEG UP AND LOOKING AT SOME OF THAT INFORMATION.

OKAY. SOUNDS GOOD.

THANK YOU. COUNCIL MEMBER SCOTT, I APPRECIATE THE COMMENT.

AND I WILL SAY IN QUESTION 17, THE QUALITY OF PROGRAMS FOR PEOPLE WITH DISABILITIES WAS ONE THAT WE DISCUSSED INTERNALLY TO TO TRY TO CAPTURE THE DIALOG THAT WE ARE HAVING WITH THE PARKS DEPARTMENT. SO IT WASN'T WE WEREN'T INTENDING TO IGNORE THAT.

WE WERE TRYING TO GET TO THE HEART OF THAT.

BUT POINT WELL TAKEN THAT MAYBE NEXT TIME WE DO THIS, WE NEED ADDITIONAL SURVEY QUESTIONS TO TRY TO DRILL IN A LITTLE BIT FURTHER.

YES, SIR. ANYBODY ELSE? ELIZONDO. THAT BRINGS US TO ITEM B, RECEIVE A REPORT AND HOLD A DISCUSSION AND PROVIDE STAFF DIRECTION ON THE CITY'S CREDIT CARD PROCESSING FEE.

[7.B. Receive a report, hold a discussion, and provide staff direction on the City’s Credit Card Processing Fees. (Staff Contact: Richard Abernethy, Administrative Services Director]

RICHARD, BEFORE YOU GET STARTED, I JUST HAVE A COUPLE OF OPENING COMMENTS.

MAYOR COUNCIL, AS YOU KNOW, THE NEXT ITEMS BEFORE YOU ARE ACTUALLY ITEMS THAT WE'VE DISCUSSED AT COUNCIL RETREAT AND RECENTLY AT THE FINANCE COMMITTEE.

AND REALLY, THIS GOES HAND IN HAND AND MAYOR PRO TEM TOUCHED ON THIS WITH FORECASTING OF OUR FUTURE EXPENSES, BOTH FOR THE BUDGET AND OUR LONG TERM FINANCIAL PLAN, AND ALSO TRYING TO RESPOND TO RESIDENTS NEEDS THINGS THAT WE'RE HEARING AS IT RELATES TO ADDITIONAL STREET MAINTENANCE, STORMWATER CONCERNS, WHAT HAVE YOU.

SO TONIGHT, AS RICHARD DOES, HIS PRESENTATION ASSOCIATED WITH CREDIT CARDS AND AS ERIC LATER DOES THE PRESENTATION ASSOCIATED WITH POSSIBLE FEES WE'RE TRYING TO LOOK AT IS GIVING OPTIONS TO POTENTIALLY OFFSET SOME CURRENT COSTS THAT WE CURRENTLY HAVE.

WHAT ARE SOME WAYS THAT WE CAN OFFSET COSTS FOR THE RESIDENTS AS WELL, WHERE IT'S NOT NECESSARILY HITTING THEM? RICHARD, WE'LL TALK ABOUT THAT.

SO THE EFFORT HERE IS JUST TRYING TO ADDRESS SOME OF THE THINGS THAT WE'RE HEARING AND FORECAST COSTS.

SO WE'RE HAPPY TO HAVE A HEALTHY DIALOG WITH YOU GUYS AS WE GO THROUGH THIS.

YES. GOOD EVENING, MAYOR AND COUNCIL.

THE PRESENTATION IS FOR CREDIT CARD PROCESSING FEES.

AND JUST A QUICK BACKGROUND.

THIS PROJECT BEGAN LATE LAST YEAR.

AND AS THESE THE COST FOR THESE CREDIT CARD PROCESSING FEES HAS CONTINUED TO INCREASE EVERY YEAR.

REALLY, THE OBJECTIVE WAS TO LOOK AT WAYS WE COULD POTENTIALLY STREAMLINE THESE FEES AMONGST DEPARTMENTS AND LOOK FOR WAYS THAT WE COULD RECOVER OUR COSTS.

AND SO AS, AS TOMMY MENTIONED, WE YOU KNOW, THIS WAS DISCUSSED AT THE THE FEBRUARY 2024 CITY COUNCIL RETREAT.

AND THEN WE DID BRIEF THE CITY COUNCIL FINANCE COMMITTEE ON ON MAY 8TH.

AND SO REALLY, WE'RE GOING TO COVER JUST AN OVERVIEW OF THE CREDIT CARD PROCESSING FEES, AND THEN LOOK AT A BREAKDOWN OF OUR COSTS FOR FY 2023 BY DEPARTMENT.

WE'LL LOOK AND SEE WHAT SOME OF OUR OTHER SURROUNDING CITIES ARE DOING, AND THEN JUST WALK YOU THROUGH SOME OF THE CREDIT CARD PAYMENT OPTIONS OUR CUSTOMERS HAVE NOW, AS WELL AS JUST SOME PAYMENT STATISTICS AND THEN NEXT STEP RECOMMENDATIONS.

[01:35:02]

HISTORICALLY SPEAKING, BASED ON COUNCIL DIRECTION, THE CITIES ABSORB THESE FEES AS A COURTESY TO CITIZENS AND CUSTOMERS.

I BELIEVE THE LAST TIME IT WAS BRIEFED FULLY WAS IN OCTOBER OF 2020, AND AT THE TIME, THE DIRECTION WAS TO CONTINUE ABSORBING THOSE FEES.

YOU KNOW, AS WE LOOKED AT IT FURTHER, AS YOU CAN SEE FROM THE CHART ON THIS SLIDE, YOU KNOW, THOSE THOSE FEES HAVE CONTINUED TO INCREASE.

SO AGAIN REALLY, WE WERE JUST TRYING TO SEE ANY WAY WE COULD POTENTIALLY ADDRESS THIS FOR NOW AND IN THE FUTURE.

AND SO RIGHT HERE, YOU SEE JUST AN OVERVIEW OF THE FY 2023 SPEND FOR CREDIT CARD FEES BY DEPARTMENT.

WE SPENT ABOUT APPROXIMATELY $453,000 LAST YEAR ON CREDIT CARD FEES.

OBVIOUSLY, THE BULK IS UTILITY BILLING AT $240,000 FOLLOWED BY THE GOLF COURSE AT ABOUT $72,000.

AND THEN THE BRICK AND DEVELOPMENT SERVICES ARE UP THERE, TOO, AS OUR TOP USERS.

AND YOU KNOW, YOU ALSO NOTICE IN THE PRESENTATION, WE DO HAVE MULTIPLE VENDORS THAT WE USE FOR CREDIT CARD PROCESSING.

PAYMENT IS IS USED FOR UTILITY BILLING AND DEVELOPMENT SERVICES.

THE BRICK USES AMELIA, BUT THAT'S ACTUALLY TIED TO THEIR SMART REC SOFTWARE, WHICH MANAGES THEIR RESERVATIONS AND DOES THEIR SCHEDULING.

THE GOLF COURSE USES STRIPE AND THEN POLICE LIBRARY, ANIMAL SERVICE AND CODE COMPLIANCE USE AMS. MUNICIPAL COURT WAS USING ELAVON THEY RECENTLY WENT TO TYLER CASHIERING UTILITY BILLING A LSO RECENTLY CONVERTED OVER TO THE TYLER MUNIS SOFTWARE SYSTEM AND WILL ALSO BE TRANSITIONING TO TYLER CASHIERING AS WELL.

BUT WHAT WE'RE SEEING IS EVEN THIS YEAR, WE'RE ALREADY SEEING AN INCREASE IN FEES.

IN FACT, FOR EXAMPLE, UTILITY BILLING, WE ARE ESTIMATED YEAR END RIGHT NOW IS AT $275,000.

SO AGAIN, WE'RE SEEING THAT INCREASE.

AND SO REALLY LOOKING BEYOND FY 2025, IT IS POTENTIALLY THAT WE COULD HIT THAT $800,000 MARK ON AN ANNUAL BASIS.

JUST SOME QUICK TAKEAWAY NOTES.

WHEN WE MET WITH THE COMMITTEE BACK ON MAY 8TH WE DID WANT TO POINT OUT THAT THE GOLF COURSE DOES ACCOUNT FOR THEIR FEES AND THEIR RATES.

SO ANY TIME YOU DO A BOOK, A TEE TIME OR, YOU KNOW, PURCHASE A SHIRT AT THE SHOP THAT FEES ARE IT'S ALREADY BEEN BUILT INTO THE RATE.

SO IT'S RECOVERED AND THEN WE'RE GOING TO TALK A LITTLE BIT MORE ABOUT ACH.

THAT IS ANOTHER OPTION THAT WE CAN USE FOR FOR PAYMENTS.

AND THERE IS A COST ASSOCIATED WITH IT, BUT IT'S MINIMAL COMPARED TO THE MERCHANT SERVICE FEES WE PAY FOR CREDIT CARDS.

AND SO LOOKING AT SOME OF THE SURROUNDING CITIES WHEN WE LOOKED AT THEM, ONLY REALLY TWO CITIES DID TELL US THAT THEY WERE CHARGING A CONVENIENCE FEE ON THIS LIST.

AND THAT WAS CITY OF CLEBURNE AND THE COLONY.

WE ALSO NOTED THE COMMITTEE THAT YOU SEE FORT WORTH ON THAT LIST.

AND TRADITIONALLY SPEAKING, THESE LARGE ORGANIZATIONS SIMILAR TO THE GOLF COURSE, THEY BUILT THESE FEES INTO THEIR RATES.

SO THEY'RE ALREADY ACCOUNTING FOR IT THROUGH THAT.

WE DID CAST THE NET A LITTLE WIDER JUST TO SEE IF THERE'S ANY OTHER CITIES WE MAY NOT HAVE MISSED IN THE AREA.

AND THE ONLY OTHER CITIES THAT WE DID HEAR ABOUT WAS CITY OF GRAND PRAIRIE AND CITY OF BLUE MOUND DID PASS ON THE CREDIT CARD FEES TO THEIR CUSTOMERS, BUT OTHER THAN THAT, MOST PEOPLE WERE CITIES WERE WERE ABSORBING THE FEE.

AND SO LOOKING AT THE DIFFERENT OPTIONS THAT OUR CUSTOMERS HAVE RIGHT NOW IS FOR EXAMPLE, THE UTILITY BILLING OR, YOU KNOW, THE BRICK, YOU KNOW, THEY CAN GO DO AUTOMATIC PAYMENTS. THERE ARE FEES CHARGED FOR THAT USING A CREDIT CARD.

UTILITY CUSTOMER SERVICE WE DO OFFER AUTOMATIC BANK DRAFT.

THAT'S WHERE THEY LITERALLY COME DIRECTLY TO US FILL OUT A FORM, PROVIDE A VOID CHECK, AND THEN WE AUTOMATICALLY DRAFT THEIR BANK ACCOUNT EVERY MONTH WITH THEIR BILL.

AND THERE'S NO FEES CHARGED WITH THAT.

SO THAT'S ACTUALLY FREE TO FREE TO BOTH BOTH PARTIES.

ONLINE PAYMENTS IS ANOTHER OPTION THAT'S JUST GOING AND MANUALLY PAYING A BILL ONLINE WITH A CREDIT CARD AND THEN OVER THE PHONE, WHICH IS A CONVENIENCE, BUT THERE IS A FEE CHARGE FOR THAT.

WITH ACH THIS IS ONLINE BILL PAY THROUGH YOUR BANK, EITHER SETTING IT UP THROUGH YOUR BANK WEBSITE OR USING A ROUTING NUMBER OR ACCOUNT NUMBER.

WITH THE UTILITY CUSTOMER SERVICE RIGHT NOW WE DON'T CHARGE ANY MERCHANT FEES FOR THAT.

THERE IS. AND JUST A FOLLOW UP FROM THE FINANCE.

THERE IS SOME MINIMAL COST THAT WE DO HAVE TO PAY ADMINISTRATIVE FOR THIS.

IT'S ABOUT $3,000 A YEAR, AGAIN VERY MINIMAL COST, BUT STILL WANTED TO NOTE THAT.

AND THEN THE OTHER ACH SERVICES WITH THE OTHER VENDORS, WHICH I'LL GET TO IN A MINUTE.

THERE ARE SOME COSTS TO THAT TOO, BUT FOR THE MOST PART IT IS.

THERE ARE NO FEES CHARGED ASSOCIATED WITH IT DIRECTLY WITH THE UTILITY CUSTOMER SERVICE.

YOU KNOW, MOVING ON.

LOOKING AT SOME STATISTICS, THERE'S ABOUT 15,000 UTILITY ACCOUNTS.

AND WHEN YOU BREAK IT DOWN ON HOW CUSTOMERS ARE PAYING, YOU KNOW, 19% ARE USING AUTO PAY.

THE AUTOMATIC BANK DRAFT OPTION I WAS TALKING ABOUT AT 16.4%, 36% FOR ONLINE PAYMENTS 8 8.3 FOR THE OVER THE PHONE AND THEN THE ACH BILL PAY OPTIONS, 7.3%.

AND THEN WE STILL HAVE ABOUT 9% THAT PAY BY MAIL, 3% DO USE THE NIGHT DROP HERE AT CITY HALL AND THEN ABOUT 1% PAY IN CASH.

LOOKING AT SOME OF OUR OTHER DEPARTMENTS, THE PARKS DEPARTMENT, ABOUT 89% OF THEIR TRANSACTIONS ARE USED WITH A CREDIT CARD WITH DEVELOPMENT SERVICES,

[01:40:04]

SO DEVELOPERS ARE PAYING WITH CHECK, BUT THEY DO ABOUT 230 TRANSACTIONS A MONTH IN CREDIT CARD TRANSACTIONS ON SOME OF THOSE SMALLER, SMALLER AMOUNTS.

AND SO REALLY LOOKING OVERALL AT OUR RESEARCH, THERE'S REALLY ABOUT FOUR OPTIONS THAT WE, THE CITY, COULD CONSIDER.

OPTION ONE WOULD JUST CONTINUE TO ABSORB THE CREDIT CARD FEES AS WE DO TODAY.

FROM A CUSTOMER SERVICE STANDPOINT THAT'S THAT THAT IS GOOD FOR THE CUSTOMER.

BUT AS WE'VE TALKED ABOUT, THOSE COSTS ARE GOING TO CONTINUE TO INCREASE, AND THE CITY WOULD HAVE TO ALLOCATE MORE RESOURCES TO ACCOUNT FOR THOSE.

OPTION TWO IS ADDING AN OVERARCHING CREDIT CARD CONVENIENCE CHARGE TO THE FEE SCHEDULE.

THIS WOULD BE A PURELY COST RECOVERY FEE.

THE CHALLENGE WITH THIS IS YES, IT WOULD RECOVER OUR COSTS.

BUT SINCE WE HAVE MULTIPLE VENDORS FOR OUR CREDIT CARD PROCESSING, WE'D CONSTANTLY HAVE TO BE REVIEWING THAT FEE.

AND POTENTIALLY, OVER TIME, THAT CONVENIENCE FEE COULD GET PRETTY HIGH.

OPTION THREE IS CHARGE A LOWER CREDIT CARD CONVENIENCE CHARGE TO SHARE THE COST OF THE CUSTOMER.

MORE OF A FLAT FEE.

IN OUR RESEARCH, WE FOUND THAT THERE WERE SOME CITIES THAT WERE ACTUALLY CONSIDERING THIS KIND OF ALMOST LIKE A MEET THE CUSTOMER HALFWAY.

AND JUST IN A HIGH LEVEL EXAMPLE YOU KNOW, ASSUMING EVERYTHING'S EQUAL, YOU KNOW, WE DO ABOUT 110,000 TRANSACTIONS ANNUALLY IN UTILITY, CUSTOMER SERVICE AND PAYMENTS AND SO ABOUT $1.10 TRANSACTION FEE WOULD COVER ABOUT HALF OF OUR SPEND FOR FY 2023.

BUT AGAIN, THAT'S VERY HIGH LEVEL.

I THINK THE CHALLENGE WITH THIS ONE IS, YES, WE WOULD COVER SOME OF OUR MONEY BACK, BUT IT WOULDN'T BE A FULL COST RECOVERY.

AND AGAIN, I THINK THAT FEE WOULD STILL INCREASE OVER TIME.

OPTION FOUR IS JUST PASSING THE CREDIT CARD FEE ON DIRECTLY TO THE CUSTOMER.

THIS IS A STRAIGHT PASS THROUGH IN THIS SCENARIO, THE CUSTOMER WOULD WOULD MAKE THEIR PAYMENT ONLINE AND THEY WOULD ACTUALLY SEE THE FEE ADDED TO THEIR BILL.

THEY WOULD KNOW IT, THEY WOULD PAY IT, AND THEN THE CREDIT CARD PROCESSOR WOULD ACTUALLY JUST TAKE THAT AND, AND HANDLE THAT BILL WITH ALL THE DIFFERENT CREDIT CARD MERCHANTS.

AND WE WOULD NEVER RECEIVE A BILL.

AGAIN, THAT THAT'S THE EASIEST AND CLEANEST WAY TO DO IT FROM ADMINISTRATIVE STANDPOINT ON OUR SIDE.

I THINK THE ONLY CHALLENGES WITH THIS, JUST TO BRING IT TO THE COUNCIL'S ATTENTION WOULD BE THE IMPLEMENTATION TIME IS ABOUT 30 TO 60 DAYS ROUGHLY TO GET THESE SWITCHED OVER.

SO WE WOULD HAVE TO ACCOUNT FOR THAT.

AND THEN IN SOME CASES OUR PROCESSORS WOULD INCREASE THEIR, THEIR, THEIR FEES BECAUSE IT IS AN ADDITIONAL COST FOR THEM TO PASS THESE FEES ON.

SO FOR EXAMPLE, TYLER CASHIERING IS CURRENTLY AT 2.5% PLUS A $0.50 PER TRANSACTION.

THAT WOULD INCREASE TO ABOUT 3.75%.

AMS ROUGHLY RIGHT NOW THEY'RE THEY'RE AT ABOUT AN AVERAGE OF 2% AND BUT IT WOULD BE A FLAT 2.95% INCREASE.

LOOKING AT ALL THESE OPTIONS, REALLY PROBABLY OUT OF ALL THESE OPTIONS, IF, IF THE CITY WAS TO PASS ON CREDIT CARD FEES WOULD BE OPTION FOR MAINLY FOR THE FACT THAT, AGAIN, IT'S THE FROM ADMINISTRATIVE STANDPOINT, IT'S THE CLEANEST AND MOST EFFECTIVE WAY TO DO IT.

BUT I, I THINK IF THE CITY DOES CHOOSE TO PASS ON CREDIT CARD FEES, ANOTHER OPTION THAT COULD BE CONSIDERED WAS, AS I MENTIONED, THE ACH STILL ABSORBING THAT COST AND MAKING THAT OPTION MORE READILY AVAILABLE TO OUR CUSTOMERS.

THERE ARE SOME DEPARTMENTS THAT CURRENTLY ARE NOT ABLE TO DO THAT.

FOR EXAMPLE ANIMAL SERVICES AND LIBRARY.

THEY ONLY TAKE PAYMENTS IN PERSON, SO ACH WOULDN'T BE AN OPTION THERE AS OF RIGHT NOW.

BUT AGAIN, ALL OF OUR VENDORS, WHETHER IT'S AMELIA OR AMS, THEY DO OFFER ACH, AND IT'S A SMALLER COST.

IT'S ABOUT $0.50 PER TRANSACTION FOR AMS, $0.60 FOR FOR PAYMENTUS, AND A VERY SIMILAR COST FOR AMELIA AND THE OTHER ONE.

SO ROUGHLY, YOU KNOW, IF, IF, IF A CERTAIN PERCENT LIKE 10% INCREASE, YOU COULD PROBABLY HAVE ABOUT A $20,000 A YEAR, ROUGHLY COST FOR, YOU KNOW, ADMINISTERING THE THE ACH.

BUT AGAIN, WHEN YOU'RE LOOKING AT THE $450,000 A YEAR, IT'S STILL A PRETTY SIGNIFICANT SAVINGS.

BUT THAT WOULD THAT WOULD BE THE CONCLUSION OF OUR PRESENTATION.

AGAIN, WE THINK IF IT WAS TO GO FORWARD, THE OPTION FOUR WITH MARKETING THE ACH AND WE'RE AVAILABLE FOR ANY QUESTIONS.

RICHARD, BEFORE YOU CONCLUDE, IF YOU COULD TOUCH ON TWO THINGS, JUST BRIEFLY, YOU TOUCHED ON THE MULTIPLE VENDORS WE HAVE JUST SPEAKING TO CONSOLIDATION EFFORTS AND TIMING OF THOSE CONTRACTS EXPIRING.

AND THEN TWO, IF YOU COULD SHARE FOR THE FULL COUNCIL THE FEEDBACK FROM THE FINANCE COMMITTEE FROM MAY 8TH, IF YOU WOULD.

YES. SO YEAH, MOST OF OUR CONTRACTS, IRONICALLY, ALL EXPIRE IN MARCH OF 2026, ALMOST ALL OF THEM.

SO IT'S JUST THE WAY IT WORKED OUT EXCEPT FOR STRIPES, WHICH IS THE GOLF COURSE THAT'S ON AN ANNUAL ONE YEAR AUTOMATIC RENEWAL.

IF I RECALL FROM THE COMMITTEE, REALLY, WE WERE JUST LOOKING AT, YOU KNOW, OBVIOUSLY LOOKING AT POTENTIALLY DOING THE FEE, LIKE A CONVENIENCE FEE OR JUST DEPENDING ON HOW THIS COST CAME BACK ON THESE CREDIT CARD FEES AND HOW MUCH MORE WOULD BE WOULD BE THOSE TWO OPTIONS, IF I RECALL FROM, FROM THE FEEDBACK FROM THE COMMITTEE AND THEN ALSO THE ACH LOOKING TO MAKE THAT A MORE READILY AVAILABLE TOOL FOR, FOR CORRECT.

[01:45:01]

BUT WITH THAT SAID, WE WANT TO BRING THIS ITEM FORWARD TO THE FULL COUNCIL BECAUSE AS WE'RE PREPARING FOR OUR MAY 28TH PRESENTATION, THAT'S GOING TO LOOK AT OUR MAJOR FUND OVERVIEWS, IT'D BE GOOD TO HAVE SOME GENERAL FEEDBACK FROM THE COUNCIL BEFORE I START MAKING ASSUMPTIONS ABOUT WHAT FEES WE NEED TO CARRY ON IN OUR PROJECTIONS OR NOT.

SO WE'RE HAPPY TO ANSWER ANY QUESTIONS.

I MEAN, YOU HIT ON IT, TOMMY.

I THINK WE JUST TALKED ABOUT AS LONG AS THERE WAS AN OPTION, AN ALTERNATIVE OPTION TO THE CREDIT CARD, THAT WOULD BE THE TIME TO PASS THROUGH.

AND THEN AS WE MOVE FORWARD, WORK ON CONSOLIDATING THESE.

AND MAYBE AS EVEN A NEGOTIATING TACTIC WITH THEM TO GET THAT FEE LOWERED AS FAR AS THE PASS THROUGH, BECAUSE TYLER CASHIERING IS ALMOST A FULL PERCENT MORE THAN AMS OF WHAT GETS ROLLED THROUGH WOULD BE SOMETHING TO LOOK AT.

AND THE HOPE WILL BE TO TO CONSOLIDATE THAT AND TYLER IS OUR ERP SOFTWARE.

SO AS WE BEGIN TO MIGRATE TOPS TOPS WOULD BE WITH THEM.

BUT WHAT ARE THE OTHER ALTERNATIVES AS WELL.

YEAH, I DO WANT TO MAKE IT CLEAR.

AND I THINK RICHARD BRIEFLY TOUCHED ON THIS.

BUT AT THE PARKS, I MEAN, AT, AT THE GOLF COURSE, THE FEES ARE ACTUALLY CALCULATED INTO THEIR RATE.

SO RIGHT NOW WE'RE NOT REALLY PASSING THOSE ON.

SO I JUST WANT TO BE CLEAR ABOUT THAT.

I MEAN THE BIG ONE I THINK IS UTILITY, RIGHT.

THAT'S THE BULK OF EVERYTHING.

SO AND ANYWHERE ELSE WHERE WE CAN ADD ACH OR HAVE THE ABILITY.

BUT I CAN SEE IT LIBRARY IS PROBABLY HARD BECAUSE PEOPLE MAY CHECK THE BOOKS OUT AND THINGS, YOU KNOW, IT'S KIND OF HARD TO IMPLEMENT THAT, BUT.

OKAY. ANYBODY ELSE? SO, JUST FOR CLARITY WHAT I HEAR THE COUNCIL TELLING ME IS, IS THAT IF THERE IS AN OPTION FOR THE CUSTOMER TO UTILIZE A NON FEE OR REDUCED FEE PAYMENT METHOD, YOU WOULD BE OKAY WITH US ADOPTING IN THE NEXT FEE SCHEDULE ORDINANCE.

ESSENTIALLY A PASS THROUGH OR A CONVENIENCE FEE, DEPENDING ON WHAT WE CAN DO FROM AN IT PERSPECTIVE TO ESSENTIALLY PASS ON THOSE COSTS.

YES. AND IF THERE'S A WAY TO EVEN BREAK DOWN FURTHER, YOU KNOW, LOOKING AT LAST YEAR'S DATA TO SEE WHAT OUR COST AS THE CITY WOULD BE FOR LIBRARY, FOR UTILITIES, FOR ALL THAT.

SO I CAN SEE DOLLAR AMOUNT WHAT THAT IS.

AND I'M SURE AGAIN THE BULK IS GOING TO BE UTILITY.

BUT I'D LIKE TO SEE THE LINE ITEM IF THAT'S OKAY.

SURE. ABSOLUTELY. AND RICHARD, WILL YOU JUST POP UP SLIDE FOUR AGAIN REAL QUICK.

WHOOPS WENT TOO FAR.

THERE WE GO. OKAY, THAT'S KIND OF A HIGH LEVEL OVERVIEW I MISSED THAT SLIDE.

OUR YEAR IN NUMBERS, AS RICHARD SAID ARE TRENDING A LITTLE BIT HIGHER ON SOME OF THESE.

RIGHT. BUT YOU KNOW INSPECTIONS THAT'S PRETTY MUCH ALL THAT THEN IS SEE LIBRARY AT $1,300 I'M NOT TOO WORRIED ABOUT IT.

YEAH. SO AND MOST OF THEIRS IS IN PERSON PAYMENTS FOR FOR FEES ETC..

IT'S NOT A LOT OF HIGH VOLUME OKAY.

ABOUT 65 TO $70,000 IN THE GENERAL FUND COLLECTIVELY.

OKAY. GOOD.

THANK YOU. THANK YOU.

OKAY. YEAH, I AGREE WITH WHAT YOU SAID, TOMMY ABOUT EDUCATING, GOING TO, FOR EXAMPLE, BANKING AUTOGRAPH, THINGS OF THAT NATURE TO REDUCE THE FEES TO NOTHING.

BUT THE VERY FIRST OPTION IS DEFINITELY OFF THE TABLE, BECAUSE WHEN WE MENTION WE ABSORB THE COST, IT'S THE CITIZENS THAT ABSORB THE COST.

EVERYBODY WILL HAVE TO PAY FOR THAT.

AND THE OTHER TWO OPTIONS WHERE WE REDUCE A FEE, IT STILL DOESN'T COVER THE COST.

IT STILL GOES BACK TO WE.

SO THE FOURTH OPTION I AGREE WITH.

YES, SIR. WITH THE EDUCATION.

THANK YOU. THAT MOVES US TO ITEM C, RECEIVE A REPORT, HOLD A DISCUSSION AND PROVIDE STAFF DIRECTION

[7.C. Receive a report, hold a discussion, and provide staff direction regarding fees associated with the solid waste program, street maintenance and storm water utility operations. (Staff Contact: Eric Oscarson, Deputy City Manager)]

STAFF CONTACT IS ERIC OSCARSON, DEPUTY CITY MANAGER.

GOOD EVENING AGAIN, MAYOR AND COUNCIL TO CONTINUE ON THE CONVERSATION ABOUT FEES.

TONIGHT I'M GOING TO KIND OF TOUCH ON THE SOLID WASTE FEES AND SOME POSSIBLE FUTURE FEES.

AS DISCUSSED WITH THE FINANCE AND AUDIT COMMITTEE PREVIOUSLY.

SO BACK IN FEBRUARY AT OUR COUNCIL RETREAT, WE DID DISCUSS A FEW THINGS, WHICH INCLUDED THE FUTURE OF OUR SOLID WASTE PROGRAM AND OPPORTUNITIES FOR IMPROVEMENT STREET MAINTENANCE FEES AND STORMWATER FEES.

AND SO TONIGHT WE'RE HERE TO DISCUSS THESE ITEMS, ESPECIALLY BECAUSE OF THEIR IMPACTS TO THE 2024 BUDGET AS WELL AS FUTURE BUDGET YEARS.

SO JUST A QUICK OVERVIEW OF THE SOLID WASTE FUND.

[01:50:01]

IT IS A PROPRIETARY FUND, WHICH MEANS WE TAKE IN REVENUES THAT WE CHARGE TO OUR RESIDENTS FOR PROVIDING SOLID WASTE SERVICES.

AND THEN OBVIOUSLY WE PAY OUT THOSE FEES THROUGH WASTE CONNECTIONS.

WHO IS OUR PROVIDER? THEY'VE BEEN PROVIDING A SERVICE FOR MANY YEARS.

WE RECENTLY UPDATED AND TOOK FORWARD A NEW CONTRACT LAST YEAR, AND THAT CONTRACT WILL EXTEND THROUGH SEPTEMBER OF 2029.

WITH REGARDS TO RATES WE DID HAVE A FINANCIAL STRATEGY PREVIOUSLY TO REDUCE THE FUND BALANCE AND THE SOLID WASTE FUND.

FOR THOSE THAT REMEMBER, WE USED TO PROVIDE THAT SERVICE IN-HOUSE WITH IN-HOUSE STAFF.

SO WE HAD TO HIRE FUND BALANCE.

AS WE TRANSITIONED AWAY, WE STARTED DRAWING DOWN THAT FUND BALANCE.

BY DOING SO, WE DID NOT PASS THROUGH THE INCREASED COST TO THE RESIDENTS.

THE CITY TOOK ON SOME OF THAT BURDEN TO HELP REDUCE THAT FUND BALANCE.

SO PRIOR YEAR WE HAD CPI INCREASES IN 22, 23 AND 24 OF FOUR, TEN AND 8% RESPECTIVELY, FOR A TOTAL OF 22% OF INCREASED COSTS FROM WASTE CONNECTIONS.

IN FUTURE YEARS, WE WILL SEE A CPI INCREASE OF A MINIMUM OF 6% FOR FY 25 OR THE CPI, WHICHEVER IS GREATER, TO HELP OFFSET COSTS. AND THEN FOR THE REMAINDER OF THE CONTRACT, 26 THROUGH 29, WE WILL SEE JUST THE CPI INCREASE WITH REGARDS TO WHAT OUR SOLID WASTE CUSTOMERS PAID LAST YEAR BECAUSE WE HADN'T REDUCED, WE HAVEN'T.

WE HAD NOT INCREASED RATES FOR OUR RESIDENTS OVER THE THREE YEARS.

WE DID WHAT WE ANTICIPATED WAS A 20% TRUE UP OF THE CONTRACT.

HOWEVER THE CPI FROM WASTE CONNECTIONS WAS 6% OR WAS 8%, NOT 6%.

SO IT SHORTED OURSELVES 2% IN REVENUES.

AND I'LL SHOW YOU WHAT THAT LOOKED LIKE HERE IN A MINUTE.

AND THEN WE ANTICIPATE OVER THE NEXT YEARS TO PASS THROUGH THE 6% INCREASE OR WHATEVER THE CPI IS TO THE RATE CUSTOMERS.

AND, ERIC, JUST FOR CLARIFICATION, FOR OUR AUDIENCE AND CITIZENS, THE CPI FOR OUR SOLID WASTE IS NOT ONLY THE CPI THAT WE ALL THINK ABOUT, BUT IT ALSO INCLUDES THEIR FUEL COSTS. CORRECT? IT'S A COMBINATION OF FUEL COSTS AS WELL AS THE NORMAL CPI ADJUSTMENT.

THANK YOU. SO IF WE LOOK AT RATES REAL QUICK I KNOW THIS IS A BUSY TABLE ON THE LEFT.

THE LEFT TABLE IS FULL OF THE WASTE CONNECTION RATES.

THAT'S THE MONTHLY RATE THAT WE ARE THAT RESIDENTS ARE CHARGED FROM WASTE CONNECTIONS.

AND FOR FY 24 WE SAW AN 8% INCREASE.

FY 25, WE ARE ANTICIPATING A 6% INCREASE OR THE CPI, WHICHEVER IS GREATER.

FOR THIS TABLE WE'RE SHOWING THE 6%.

THE RIGHT TABLE COVERS THE COST FOR WHAT OUR RESIDENTS ACTUALLY PAY.

IF YOU NOTICE, IN 24 WE WERE AGAIN, BECAUSE WE DID NOT TAKE THE FULL INCREASE FROM WASTE CONNECTIONS, WE WERE SUBSIDIZING A BIT. SO YOU'LL SEE ON THIS JUST ON THE RESIDENTIAL SIDE, WE ARE GETTING CHARGED $16.61 FROM WASTE FOR WASTE COLLECTIONS ON RESIDENTIAL, BUT WE'RE ONLY RECEIVING $16.20 FROM THE RESIDENTS.

SO WE ARE SHORTING OURSELVES $0.41 AND DRAWING DOWN THAT FUND BALANCE.

THE RECOMMENDATION MOVING FORWARD IN 25, YOU'LL SEE, IS A TRUE PASS THROUGH.

IF WASTE WASTE CONNECTIONS IS CHARGING US $17.60 FOR WASTE COLLECTION, WE WILL PASS THAT THROUGH TO THE RESIDENTS FOR THAT SERVICE.

YOU WILL ALSO SEE WE'RE CHARGING $1.10 ADMINISTRATIVE AND OVERHEAD COSTS.

THAT'S FOR STAFF.

TIME TO ADMINISTER THE CONTRACT.

THAT'S FOR PUTTING ON HOUSEHOLD HAZARDOUS WASTE EVENTS DIFFERENT THINGS LIKE THAT.

AND THEN WE HAVE $1.67 FRANCHISE FEE.

THAT'S A TOTAL OF ABOUT 8% OF THE TOTAL COST.

FOR FOR MANAGING THAT FRANCHISE ANTICIPATED FOR NEXT YEAR IS ABOUT $1.81 INCREASE ON THE RESIDENTIAL SIDE.

AND THAT'S A ON AVERAGE A $21.60 ANNUAL IMPACT TO THE RESIDENTS FOR US PASSING THROUGH THOSE INCREASES FROM WASTE CONNECTIONS.

THIS IS A FIVE YEAR PROJECTION FOR THE SOLID WASTE FUND AS BASED ON THESE ASSUMPTIONS.

AS YOU CAN SEE, WE BY STARTING TO PASS THROUGH ALL THE COSTS, WE START LEVELING OUT ON THE FUND BALANCE.

WE STICK AROUND THE TEN AND WE START SLOWING DOWN TO 8%.

BUT AGAIN, WE'RE KEEPING A FUND BALANCE OF OVER $400,000 IN THAT ACCOUNT IN CASE SOMETHING WERE TO OCCUR.

IF WE HAVE NON PAYMENTS, THINGS LIKE THAT, WE'RE ABLE TO COVER THOSE COSTS.

SO TONIGHT WE WANT TO DISCUSS A FEW THINGS WITH ALL OF COUNCIL.

AGAIN, WE'VE DISCUSSED SOME OF THIS WITH THE FINANCE COMMITTEE THIS, THIS LAST MONTH, AND WANTED TO GET ALL OF COUNCIL'S FEEDBACK AS WE PREPARE FOR THE BUDGET.

SO AGAIN, BEST PRACTICE FOR MANAGING A SOLID WASTE FUND IS TO PASS THROUGH ALL THOSE EXPENSES FROM THE WASTE HAULER.

SO MOVING FORWARD, ANYTHING THAT WASTE CONNECTIONS INCREASES THE COST FOR WE ARE GOING TO THEN PASS THROUGH TO OUR RESIDENTS.

SO IT WILL BE VERY CLEAR IN OUR ORDINANCE THAT THE FEE IS EXACTLY WHAT WASTE CONNECTION IS CHARGING US.

[01:55:02]

IT'S SIMPLY A PASS THROUGH.

WE ARE GOING TO RECOMMEND HIRING A CONSULTANT TO LOOK AT THE SOLID WASTE CONTRACT AND TO DRAFT AN RFP.

WITH THAT BEING SAID, THE HOPE IS THAT WE TRY TO FIND POTENTIAL SAVINGS.

WE DO HAVE LOOSE BAG COLLECTION.

IT'S SOMETHING THAT THE RESIDENTS LIKE, WE ALWAYS HAVE VERY HIGHLY RATED ON THE SATISFACTION SURVEY ABOUT OUR GARBAGE COLLECTION.

OBVIOUSLY THAT'S SOMETHING WE WANT TO CONTINUE.

BUT FROM A COST STANDPOINT THREE GENTLEMEN HAVE TO BE ON A GARBAGE TRUCK TO GRAB THE TRASH OFF THE STREET.

IF WE TRANSITION TO A CART SYSTEM OR POSSIBLY A POLY CART SYSTEM, THAT'S ONE PERSON, THAT'S ONE DRIVER.

AND WE ALL KNOW THAT THE COST OF OPERATING A BUSINESS, MOST OF IT IS TIED TO PERSONNEL COSTS.

AND SO THERE COULD BE SOME REDUCTIONS THERE.

WE WOULD ALSO LIKE TO HAVE THE CONSULTANT POSSIBLY LOOK AT FRANCHISING COMMERCIAL.

SO WE OBVIOUSLY HAVE FRANCHISE RESIDENTIAL.

ALL THE RESIDENTS IN TOWN GET THE SAME SERVICE FROM THE SAME COMPANY.

ONE OF THE WAYS YOU COULD POSSIBLY PROVIDE SAVINGS IS IF ALL COMMERCIAL ENTITIES WERE TO HAVE THE SAME COMPANY ONE COMPANY IN TOWN THERE'S USUALLY A HUGE COST BENEFIT OVERALL.

WHICH WE COULD, WE COULD REALIZE ON THE RESIDENTIAL SIDE.

AGAIN, NOT SAYING WE'RE DOING ANY OF THOSE THINGS.

THE RFP WOULD SIMPLY GO OUT THERE AND HAVE A CONSULTANT HELP US DRAFT AN RFP TO GET NUMBERS BACK FROM THE DIFFERENT COMPANIES ABOUT WHAT THAT COST COULD BE, WHICH COULD HELP US REALIZE THE SAVINGS.

AS PART OF REALIZING THAT SAVINGS, WE COULD LOOK AT DOING THINGS LIKE INCORPORATING THE LITTER ABATEMENT CONTRACTS.

SO I THINK ONE OF THE THINGS WE SAW IN THE SURVEY WAS ABOUT LITTER IN YARDS.

IT'S ALSO LITTER IN THE STREETS AND THINGS LIKE THAT.

AND SO CURRENTLY OUR LITTER ABATEMENT CONTRACT SITS IN OUR GENERAL FUND.

ONE OF THE THINGS THAT WE THINK WOULD BE BENEFICIAL WOULD BE TO TRANSITION THIS OFF OF THE GENERAL FUND AND MOVE IT TO MORE OF THE SOLID WASTE FUND, WHERE IT MAKES SENSE.

AND WE COULD DO THAT SIMPLY BY UPDATING THE OVERHEAD ADMIN AND OVERHEAD COSTS BY $1.

AND CHANGING THAT FROM $1.10 TO $2 A TEN, IT WOULD BE AGAIN, A $12 A MONTH IMPACT TO THE OUR $12 A YEAR IMPACT TO OUR RESIDENTS.

BUT THAT WOULD COVER ALL OF THE COSTS ASSOCIATED WITH THE LITTER ABATEMENT CONTRACT AND FREE UP THE GENERAL FUND DOLLARS FOR OTHER THINGS.

AND THEN THE SECOND PART WOULD BE IS IF WE SAW REALIZED SAVINGS BY REDUCING OUR RESIDENTIAL RATES, WE COULD POSSIBLY LOOK AT IMPLEMENTING A STREET MAINTENANCE FEE THAT COULD HELP US LOOK AT PROVIDING MORE STREET WORK, WHICH WE OBVIOUSLY JUST SAW ON THE SATISFACTION SURVEY IS SOMETHING WE NEED TO TO INCREASE.

SO ONE OF THE THINGS WE TALK ABOUT IN MY NEXT SLIDE IS LOOKING AT HIRING A CONSULTANT TO ASSIST IN IMPLEMENTING A STREET MAINTENANCE FEE.

BEFORE I JUMP TO MAINTENANCE FEES.

ANY QUESTIONS OR COMMENTS ON SOLID WASTE FUND, THE IDEA OF THE DOLLAR IMPLEMENTATION OR ANYTHING LIKE THAT? WE'LL TOUCH ON IT. AGAIN, I JUST WANT TO MAKE SURE BEFORE WE GET TOO FAR, IF ANYBODY HAS ANY QUESTIONS OR THOUGHTS.

I JUST WANTED TO ASK ABOUT THE FRANCHISE COMMERCIAL.

JUST AS A GENERAL OVERVIEW, I'M GETTING READY TO RENEW OUR WASTE CONTRACT AT WORK FOR A THREE YEAR CONTRACT.

SO LET'S SAY I'M COMPANY X, BUT THEN NOW WE HAVE WASTE CONNECTIONS.

HOW DOES THAT WORK? SO AS I ROLL OFF THE CONTRACT THEN I'M MOVE ON TO THE FRANCHISE.

YEAH WE WOULDN'T. YEAH. SO IT'D BE THERE'S A LONG TRANSITION PERIOD FOR THAT ONE.

SO THERE'D BE A LOT OF COMMUNICATION TO ALL THE BUSINESSES.

WE WOULD TALK WITH THE BUSINESSES DURING THE RFP AND MOVING AHEAD.

IF IT'S WASTE CONNECTIONS OR WHATEVER OTHER COMPANY THAT WOULD WOULD COME FORWARD, WE WOULD WORK WITH THAT TRANSITION PERIOD AND WHAT THAT WOULD LOOK LIKE TO MAKE SURE THAT THERE'S NO NEGATIVE IMPACT TO THE BUSINESSES WHERE YOU HAVE A CANCELLATION FEE OR THINGS LIKE THAT.

AND SO THERE'D BE A PROCESS THAT WE WOULD GO THROUGH A HUGE COMMUNICATION PLAN.

THE RFP IS JUST THE FIRST STEP.

IF WE DECIDE TO GO THAT ROUTE AND MAKE A CHANGE.

WE'RE TALKING ABOUT AN 18 MONTH TRANSITION PERIOD ALONE.

MOST OF THE COMPANIES WILL HAVE TO BUY TRUCKS TO GET, YOU KNOW, READY TO LIKE, TAKE ON OUR STUFF.

SO THERE'S A LONG TRANSITION PERIOD.

SO WE WILL HAVE THAT TIME TO MEET WITH ALL THE COMMERCIAL PROPERTY OWNERS.

AND ANYBODY THAT HAS A HAS A CURRENT CONTRACT.

WHAT DOES THAT LOOK LIKE? WHAT'S THAT TRANSITION PERIOD LOOK LIKE? ALL THOSE THINGS WOULD BE WORKED OUT IN A HUGE COMMUNICATION PLAN AND ALL THAT WOULD BE TAKEN AHEAD OF TIME.

OKAY, GREAT. THANK YOU.

ALL RIGHT. WHY DON'T WE MOVE ON TO STREET MAINTENANCE FEES? SO STREET MAINTENANCE FEES.

SO STREET MAINTENANCE FEES ARE DEDICATED FUNDING SOURCE TO ASSIST IN THE MAINTENANCE OF EXISTING ROADWAYS.

THIS IS NOT AN IMPACT FEE.

SO DON'T THINK OF LIKE CPAC WHICH WE SAW EARLIER TONIGHT.

THIS IS NOT AN IMPACT FEE THAT'S PAID BY DEVELOPERS.

THAT FEE IS TIED TO IMPACT.

FEES ARE TIED TO GROWTH AND ADDED CAPACITY.

STREET MAINTENANCE FEES SIMPLY FOR MAINTENANCE.

SO IT'S FOR OPERATIONAL AND MAINTENANCE COSTS.

AND IT WOULD BE SOMETHING THAT WE WOULD INCLUDE ON THE WATER BILL AS A SEPARATE FEE.

IF YOU IMPLEMENT A STREET MAINTENANCE FEE THIS WAY, THIS DOES REQUIRE A ROUGH PROPORTIONALITY CALCULATION.

[02:00:06]

HOW MANY WHAT DOES A RESIDENTIAL ROAD.

RESIDENTIAL HOUSE USE FOR TRIP GENERATION AND WHAT SHOULD THEIR PROPORTIONATE SHARE BE TOWARDS THE FEE? WE WOULD HOPEFULLY USE THIS TO INCREASE FUNDING.

AS WE'VE TALKED ABOUT IN OUR ASSET MANAGEMENT DISCUSSIONS, WE KNOW THAT THERE'S SIGNIFICANT NEED FOR ADDITIONAL MAINTENANCE COSTS ON OUR STREET.

AND THEN OBVIOUSLY, IF WE WERE TO MOVE FORWARD WITH THIS, WE WOULD BE LOOKING TO HIRE A CONSULTANT TO DETERMINE THOSE CALCULATIONS.

HOW WILL THIS WORK FOR CITIZENS THAT DON'T GET A WATER BILL FROM BURLESON? SO WE WOULD WORK THROUGH SO MOST PEOPLE RECEIVE SOME KIND OF BILL.

IF THEY IF THEY'RE WITHIN THE CITY LIMITS, THEY'RE EITHER RECEIVING SOLID WASTE COLLECTION OR SOME KIND OF BILL FOR US.

ANYBODY THAT DOESN'T CURRENTLY WE WOULD LOOK AT THOSE INDIVIDUALLY AND DETERMINE HOW THOSE FEES WOULD BE ASSESSED.

AND AGAIN, WITH ANY OF THESE FEES, THERE WOULD BE OPPORTUNITIES FOR COUNCIL TO LOOK AT AS WE GO THROUGH THE PROCESS OF DETERMINING FEES.

DOES IT MAKE SENSE FOR US TO HAVE EXEMPTION OF CERTAIN PROPERTIES AND THINGS LIKE THAT? MAYOR PRO JIM, JUST TO ECHO WHAT ERIC JUST SAID, FOR THOSE THAT ARE OUTSIDE OF OUR CCN, RESIDENTS STILL PAY A TRASH FEE.

SO WE HAVE A CONTRACT ESSENTIALLY TO TO CHARGE.

SO WE ALREADY HAVE THOSE MECHANISMS IN PLACE TODAY.

SO JUST A QUICK LOOK AT WHAT SOME OTHER COMMUNITIES ARE DOING.

SO THIS IS JUST A SNAPSHOT OF SOME COMMUNITIES.

AND ACROSS TEXAS WE'RE SEEING RANGES ANYWHERE FROM $1.51 PER SINGLE FAMILY UNIT ALL THE WAY UP TO $17.87 PER RESIDENTIAL UNIT.

THE STREET MAINTENANCE FEE IS A IS A FEE THAT MORE COMMUNITIES ARE GETTING ON BOARD WITH, AS THE COST TO MAINTAIN THE ROADWAYS ARE GOING IS GOING UP, AND THE ABILITY TO RAISE THE TAX RATE TO COVER THESE SOME OF THESE FEES IS, IS IS HINDERING THAT ABILITY.

SO WE'RE SEEING IT ACROSS FROM $1.50 1 TO 1787.

THAT'S WHAT WE CALL PER SINGLE FAMILY UNIT.

ONE OF THE THINGS THAT THE CONSULTANT WOULD DO WOULD COME ON BOARD AND HELP US DETERMINE WHAT SINGLE FAMILY UNITS ARE.

SO SOME FEES ARE SINGLE FAMILY UNIT IS $1.51 LIKE IN WAXAHACHIE.

BUT THEN IF YOU HAVE MULTIFAMILY, MULTIFAMILY MIGHT HAVE, YOU KNOW, EACH UNIT OF A MULTIFAMILY BUILDING WOULD HAVE THAT DOLLAR 51 FEE SPREAD ACROSS.

SO THERE'S DIFFERENT WAYS TO CALCULATE IT.

AND THAT WOULD BE SOMETHING THAT WE WOULD DISCUSS WITH COUNCIL OF HOW YOU WOULD WANT TO MOVE FORWARD WITH THAT.

ERIC, WILL YOU JUST BRIEFLY TOUCH ON THE DIFFERENCE BETWEEN LIKE A ADMINISTRATIVE OVERHEAD FEE FOR STREET MAINTENANCE AS OPPOSED TO A STREET MAINTENANCE FEE BECAUSE THEY'RE DIFFERENT? SURE.

SO AND THANK YOU, TOMMY.

SO THE REASON WE HAVE SOMETIMES YOU HAVE TROUBLE LOOKING UP STREET MAINTENANCE FEES AND THINGS LIKE THAT FROM OTHER ORGANIZATIONS IS SOME ORGANIZATIONS DON'T IMPLEMENT JUST A SEPARATE STREET MAINTENANCE FEE.

WHAT THEY DO IS THEY ROLL INTO THEIR ADMINISTRATIVE OVERHEAD COSTS THAT THEY CHARGE TO THEIR CUSTOMER THROUGH THE SOLID WASTE PROGRAM.

SO THEY HAVE A HIGHER FEE FOR THAT ADMINISTRATIVE AND OVERHEAD, AND THEY MIGHT BE A DOLLAR OR $2 ADDITIONAL.

AND WHAT THEY DO IS THEY TAKE THAT MONEY, IT'S COLLECTED IN IN THE SOLID WASTE FUND, AND THEN IT'S TRANSFERRED OVER TO THE GENERAL FUND TO PAY FOR THOSE REPAIRS.

A LOT OF THAT'S TIED TO JUST, OKAY, GARBAGE TRUCKS DO A LOT OF DAMAGE TO THE ROADWAYS.

THEY HAVE A LOT OF IMPACT THERE ON THEIR TWICE A WEEK.

AND SO THEY JUST TAKE THAT AND THEY PUT IT INTO THE ADMINISTRATIVE OVERHEAD.

SOMETIMES THEY DON'T GO THROUGH THIS PROCESS TO DO ROUGH PROPORTIONALITY.

AND SO SOMETIMES THEY WILL JUST ADD IT.

SO THAT'S WHY SOMETIMES IT'S NOT AS CLEAR WITH SOME AREAS.

OTHER CITIES WILL JUST SIMPLY HAVE A HIGHER ADMIN AND OVERHEAD FEE.

AND THEN IF YOU LOOK AT THEIR BUDGETS, YOU'LL SEE A TRANSFER OUT OF THE SOLID WASTE FUND OVER TO THE GENERAL FUND.

AND THAT USUALLY IS FUNDING STREET MAINTENANCE.

AND SO THAT'S AN OPTION AS WELL.

BESIDES THE STREET MAINTENANCE FEE, THE ROUGH PROPORTIONALITY ALLOWS US TO DIG MORE, DIG DEEPER INTO WHAT THE IMPACTS ARE FROM, YOU KNOW, A SINGLE FAMILY RESIDENT TO MULTIFAMILY TO INDUSTRIAL OR COMMERCIAL AND WHAT THOSE IMPACTS ARE TO THE ROADWAYS.

SO THERE'S TWO OPTIONS, BUT THAT'S THE DIFFERENT WAY THAT THOSE ARE HANDLED.

SO JUST A QUICK THIS IS VERY HIGH LEVEL KIND OF WE JUST PUT SOME NUMBERS TOGETHER.

CURRENTLY WE HAVE ABOUT SEVEN, JUST A SHY OF 16,000 RESIDENTIAL PROPERTIES THAT ARE ON OUR BILLING.

CURRENTLY STREET MAINTENANCE BUDGETS SITTING AT ABOUT 1.1 MILLION.

THAT 1.1 MILLION IS NOT STAFF.

IT IS SIMPLY CONTRACTED SERVICES AND PURCHASE OF MATERIALS FOR FOR STAFF FOR WORK.

SO IT'S A COMBINATION OF US HIRING A CONTRACTOR TO DO SOME WORK TO FIX ROADS, AND THEN A PORTION OF THAT IS ALSO BEING UTILIZED FOR STAFF TO PURCHASE CONCRETE OR ASPHALT AND DO REPAIRS.

JUST A SIMPLE CALCULATION.

IF WE WERE TO DO $1.50 ON THE MONTHLY BILL, WE COULD GENERATE ANOTHER 287,000 ALL THE WAY UP TO $10 WOULD BE JUST SHY OF $2 MILLION ANNUALLY IN ADDITIONAL OPERATION AND MAINTENANCE COSTS.

ANY QUESTIONS ON THAT BEFORE I JUMP OVER.

AND THIS IS SIMPLY AGAIN, THESE ARE HIGH LEVEL NUMBERS.

THIS IS JUST THE HOPE IS THROUGH THE SOLID WASTE PROCESS, WE COULD SEE A REDUCTION IN THAT RATE BY DOING FRANCHISE COMMERCIAL, POSSIBLY SWITCHING OVER TO POLY CARTS AND DOING

[02:05:03]

THAT'S A GOOD THOUGHT ON GOING TO ONE MAN OR 2 TO 3 MEN ON A VEHICLE AND GETTING A LOWER RATE.

IT'S IT'S NOT AS REALISTIC AS IT SEEMS. I KNOW IF I HAD THAT BUSINESS, I'D KNOW EVENTUALLY THERE WOULD BE A BACKUP INCIDENT AND THE STATE WOULD COME BACK AND REGULATE TWO PEOPLE, ONE ON GROUND MAN AND ONE IN THE VEHICLE. SO I WOULD HAVE TO DESIGN A CONTRACT TO COVER THAT IN THE FUTURE.

SO THERE WON'T BE A LOT OF SAVINGS IF IT'S A SMART BUSINESS, BUT THERE WILL BE SOME SAVINGS.

THE DOLLAR 50 RATE, I THINK WOULD BE A GOOD RATE TO TAKE CARE OF THE CITY STREETS.

I THINK MAINTENANCE IS MOST CRITICAL RIGHT NOW.

I DROVE THROUGH DALLAS AGAIN TODAY, AND I DON'T WANT TO EVER GET IN THAT SITUATION.

AND IF WE DON'T KEEP MAINTAINING OUR STREETS AND UPGRADE OUR MAINTAINING AVAILABILITY, WE'RE GOING TO END UP THERE AND THERE'S NO COMING BACK WHEN YOU GET THERE.

SO I'D RATHER CHARGE UP FRONT, TAKE CARE OF IT UP FRONT, MAINTAIN THE STREETS TO A POSITION WHERE, IF THAT, WE CAN TAKE CARE OF THEM.

I DON'T WANT TO EVER GET LIKE DALLAS RIGHT NOW.

AND AS FAR AS THE PASS THROUGH RATE THAT WE'RE TALKING ABOUT, WHAT IS IT, 1640 TO $1761.20? WHEN WE TALK ABOUT WE'RE ABSORBING THE RATE, WE'RE BACK TO WE AGAIN.

THE CITIZENS ARE ABSORBING THE RATE.

SO THAT'S KIND OF SMOKE AND MIRRORS.

THEY'RE STILL PAYING FOR IT.

SO LET'S JUST DO IT RIGHT.

SURE. CUSTOMER SCOTT, I APPRECIATE THAT FEEDBACK.

AND I WANT TO MAKE CLEAR WITH THE COUNCIL THAT, YOU KNOW, THE INTENTION HERE IS WE DON'T TAKE THESE RECOMMENDATIONS LIGHTLY.

AND WE UNDERSTAND INCREASES IN RATES AS INCREASES TO RESIDENTS.

BOTTOM BOTTOM DOLLAR.

WE'RE TRYING TO DO IT IN, YOU KNOW, PROVIDE OPTIONS TO WHERE WE THINK WE MIGHT BE ABLE TO SAVE SOME, SOME DOLLARS.

WE HAVE TO STOP SHORT OF PROMISING THAT ADVERTISING.

AND EVEN IF WE TRANSITION TO POLY CARTS, THAT IT WOULD SAVE X DOLLAR AMOUNT BECAUSE WE REALLY JUST WOULDN'T KNOW UNTIL WE SAW WHAT HAPPENED.

I HAVE DONE IT IN OTHER COMMUNITIES, AND WE DID SEE SOME GOOD INITIAL SAVINGS.

BUT AS THAT CONTRACT GOES ON AND ON, YOU WILL SEE INCREASED EXPENSES.

SO WE DON'T WANT TO BE PERCEIVED AS TRYING TO BAIT AND SWITCH.

AND I APPRECIATE YOU BRINGING THAT UP.

WE JUST ARE SIMPLY TRYING TO BALANCE NOT HAVING RATE INCREASES EVERYWHERE.

AND WHERE DO WE THINK THAT WE CAN SAVE, IN ADDITION TO WHERE WE THINK THAT WE CAN PROPOSE SOME OTHER FEES AND REVENUE SOURCES? YEAH I AGREE.

THE PASS THROUGH RATE.

IT'S IT'S NOT AN INCREASE.

IT'S THE SAME RATE ONE WAY OR ANOTHER.

SO I AGREE WITH YOU.

WE'RE NOT TRYING TO DO AN INCREASE THERE.

WE'RE JUST BRINGING IT FORWARD TO WHERE IT'S ALL PRESENT.

AND AS FAR AS THE RFP, THERE WILL BE SOME SAVINGS.

AND I APPRECIATE THAT OPPORTUNITY FOR SOME SAVINGS.

AND THERE'S OPPORTUNITY IT MAY NOT BE FROM THREE MEN TO ONE MEN AS BIG AS WE THINK IT'S GOING TO BE.

BUT THERE WILL BE A SAVINGS ON THE RFP.

I AGREE THAT THERE WILL BE.

I APPRECIATE THE FACT THAT YOU'VE MADE A RANGE OF CHOICES FOR A POSSIBLE ROADWAY MAINTENANCE FEE FROM $1.50 TO $10 PER PER HOUSEHOLD, $287,000 ANNUALLY.

DOESN'T GET A WHOLE LOT OF WORK DONE, THOUGH.

IN REALITY, THAT PUTS A FRESH LAYER OF ASPHALT ON A COUPLE OF CITY BLOCKS, AND WE'VE GOT MUCH MORE THAN THAT TO DEAL WITH. SO WE MAY BE ALL OVER THE CHART SINCE WE GOT SEVEN UP OF US UP HERE TO TO SAY.

BUT MY THOUGHTS ARE THE HIGHER END OF THIS SHOULD BE WHERE WE'RE AT TO HAVE A MEANINGFUL IMPACT ON MAINTENANCE. SO MAYBE, MAYBE A LESS THAN MEANINGFUL IMPACT IS A WAY TO START OUT AND WORK UP TO WHERE WE NEED TO BE.

BUT I WOULD RATHER GO INTO IT WITH THE EXPECTATION THAT OUR ASSET MANAGEMENT NEEDS ARE GOING TO BE FUNDED SIGNIFICANTLY FROM THIS.

IF WE'RE GOING TO TAKE THIS STEP AND GO FORWARD WITH IT.

WELL, GOING BACK TO WHAT SCOTT WAS SAYING WAS SAYING IF WE WERE TO CHARGE MORE, WELL, THEN WE'RE NOT JUST PUTTING A LAYER TO COVER UP OUR STREETS, YOU KNOW, SUCH AS WHAT THEY'RE DOING IN DALLAS.

JUST MAKING IT GO BY.

WHEREAS IF LET'S FIX IT.

RIGHT, LET'S, LET'S CHARGE A LITTLE BIT MORE AND GET IT PREPARED APPROPRIATELY SO WE'RE NOT CONSTANTLY HAVING TO GO BACK AND FIX THE SAME THING OVER. AND IT COULD GET TO BE DOWN TO A MATTER OF SEMANTICS AS TO WHAT'S A CAPITAL INVESTMENT AND WHAT'S A MAINTENANCE CHARGE.

THIS THIS CAN ONLY BE USED FOR MAINTENANCE.

MAINTENANCE BASICALLY ONLY PUTS SOMETHING BACK TO WHERE IT WAS BEFORE GOING IN.

AND LET'S SAYING THAT WE'RE GOING TO TAKE OLD BLOCKS AND BLOCKS OF OLD ASPHALT STREETS AND REPAVE THEM WITH CONCRETE SO THAT THEY LAST LONGER.

[02:10:04]

IT'S NOT. AND I THINK COUNCIL MEMBERS TONIGHT, IT'S REALLY NOT.

IF WE CAN WE CAN COME OUT OF THIS TONIGHT AND SAY, OKAY, YOU WANT TO ADD A FEE IN AND ADJUST THE ADMIN OVERHEAD.

WE CAN DO THAT COMING OUT OF TONIGHT IF THAT'S THE DIRECTION OF AND WILL A COUNCIL.

THE RATES UP HERE.

WE'RE KIND OF JUST GIVING YOU AN IDEA OF WHAT THE NUMBERS COULD BE.

I THINK THE RECOMMENDATION FROM STAFF WOULD BE WE WOULD HIRE A CONSULTANT TO COME ON, TAKE THIS NEXT YEAR TO GO THROUGH AND DO A TRUE ROUGH PROPORTIONALITY DETERMINE WHAT THAT FEE WOULD BE SO THAT AS WE MOVE FORWARD WITH NEXT YEAR, WE SEE WHAT THE RFP COMES BACK WITH SOLID WASTE WE WOULD COME BACK WITH WE'D GO THROUGH A PROCESS WHERE ALL OF COUNCIL WOULD BE INVOLVED IN KIND OF THE ASSESSMENT OF WHAT THOSE FEES COULD BE, WHAT WE'D ACCOMPLISH WITH THOSE FEES, AND THEN WE CAN GO AHEAD AND SET A FEE FOLLOWING IN THE FUTURE YEARS, IF THE WILL IS TO IMPLEMENT AN ADJUST AND ADMIN AND OVERHEAD FEE TODAY OR FOR DURING THE BUDGET PROCESS, WE CAN DO THAT.

AND LOOK AT ROUGH PROPORTIONALITY.

IT'S UP TO IT'S UP TO COUNCIL ON HOW THEY WANT TO MOVE FORWARD WITH IT.

THESE WERE JUST SIMPLY UP HERE AS AN EXAMPLE OF WHAT WE COULD POSSIBLY COLLECT IF WE WERE TO IMPLEMENT A FEE.

YEAH. ONE OF MY CONCERNS IS WITH BRINGING THE RATE UP FROM $1.50 TO SEVEN OR 8 OR 10.

I HAVE TWO CONCERNS.

ONE IS WE'VE GOT A HALF A DOZEN OTHER RATE INCREASES WE'RE PUTTING ON THE CITIZENS RIGHT NOW.

AND THESE WILL COMPOUND.

AND SO THAT THAT WOULD BE A CONSIDERABLE COMPOUND.

BUT I AGREE WITH BOTH ALEXA AND DAN THAT IF WE DON'T HAVE IT AT 1.5 OR 1.9 MILLION, WE'RE NOT GOING TO DO A WHOLE LOT, BUT WE CAN WORK OUR WAY UP TO THAT. MY OTHER CONCERN IS LOOKING AT ONE OF YOUR GRAPHS THERE, WHERE AUSTIN AND THREE OTHER CITIES ARE EIGHT, TEN, TEN, 12 AND 17.

CONSIDERING THERE'S ONLY 12 CITIES DOING THIS IN THE STATE RIGHT NOW, THE STATE LEGISLATION WILL LOOK AT THIS AND THEY'LL SEE AN INSTANT RISE IN REVENUE FOR THE CITIZENS.

AND THEY COULD VERY WELL START LEGISLATING US BACK DOWN.

SO I DON'T WANT TO BE PART OF THE GROUP THAT'S GOING TO CAUSE THE PROBLEM.

SURE. I'D LIKE TO BE ON THE BOTTOM END WORKING OUR WAY UP.

AND IF IT DOES GET TO LEGISLATED, WE'RE STILL WHERE WE NEED TO BE WORKING UP SLOWLY.

THAT'S MY PERSONAL UNDERSTANDING THAT FORT WORTH IS WORKING TOWARDS IMPOSING THIS FEE THEMSELVES, SO WE MAY NOT BE ALONE IN THE AREA.

I THINK JUST CITIES ARE JUST STARTING TO RECOGNIZE THAT PAYING FOR ROADWAY IMPROVEMENTS WITH EITHER OPERATING FUNDS OR TRYING TO SQUEEZE THEM INTO CAPITAL IMPROVEMENTS BUDGETS IN SOME WAY OR ANOTHER IS JUST STILL NOT GETTING THE JOB DONE.

SO AND I WANT TO SAY ONE OTHER THING, AND THIS GOES BACK TO THE MAYBE I SHOULD HAVE SAID THIS EARLIER.

THIS GOES BACK TO THE TO THE GARBAGE COLLECTION.

I'VE BEEN UP HERE SO LONG AND I'VE BEEN THROUGH THIS GARBAGE COLLECTION THING SO MANY TIMES.

I THINK I KNOW IT BY HEART, BUT BUT THINGS HAVE CHANGED A LOT.

WHEN I FIRST CAME ON CITY COUNCIL, WE WERE DOING THAT WORK IN-HOUSE.

WE WENT TO AN OUTSIDE PROVIDER, BUT THE OUTSIDE PROVIDER AGREED TO BAG PICKUP.

THE CITIZENS JUST COULDN'T LET GO OF THE IDEA OF HAVING BAG PICK UP ON THE CURB.

AND HERE WE ARE 15 YEARS LATER, WE'RE STILL THINKING THAT THAT WE HAVE TO TO PROVIDE BAG PICKUP.

AND THAT'S THE ONLY REASON WHY WE HAVE THE CONTRACT WITH WITH WASTE MANAGEMENT.

AS I UNDERSTAND IT NOW, WASTE WASTE CONNECTIONS.

YEAH. BECAUSE THEY'RE THE ONLY ONES THAT WOULD OFFER THAT SERVICE.

IF I RECALL, THE LAST TIME WE REVIEWED THIS, WE HAD SEVERAL OR AT LEAST MORE THAN TWO COMPETITORS WHO WERE WILLING TO OFFER CART SERVICE, BUT WHO WOULD NOT GO TO THE ADDITIONAL STAFF EMPLOYMENT THAT IT TAKES TO GET TO A THREE PERSON CREW.

AND THEY WERE THE ONLY ONES THAT WERE WILLING TO DO IT.

SO WE WERE SORT OF LOCKED IN ON THEM.

BUT IN THE MEANTIME, AS WE'VE GONE THROUGH THESE YEARS OF CHANGE, WE'RE NOW DOING CART PICKUP WITH OUR RECYCLE.

AND NO ONE, AS FAR AS I KNOW, SEEMS TO HAVE A WHOLE LOT OF COMPLAINTS ABOUT THAT.

YOU KNOW, WE WENT FROM BOX PICKUP TO CART PICKUP WITH REALLY NOT SO MUCH OF A A PAINFUL TRANSITION.

SO I DON'T KNOW IF WE'RE NOT GETTING TO THE POINT WHERE THE COMMUNITY WOULD EMBRACE THE IDEA, SINCE WE'RE ALREADY ROLLING CARTS OUT TO THE CURB EVERY TWICE A WEEK.

ANYWAY, WHAT WOULD BE THE HARM? AND I THINK WE MAY BE AT THAT MOMENT IN TIME WHERE IT WOULDN'T BE THAT PAINFUL A TRANSITION FOR US TO GO THROUGH TO TO FINALLY GIVE UP THIS LONG HELD TENET THAT WE HAVE TO HAVE BAG PICKUP.

SO. I'D LIKE TO DEFINITELY EXPLORE THAT.

I'M NOT AS OPINIONATED ON THE COMMERCIAL DUMPSTER SUPPLY SERVICES.

I LIKE THE FACT OF HAVING COMPETITION IN THAT MARKETPLACE BECAUSE THERE IS A HUGE VARIATION IN.

PRICES THAT PEOPLE ARE ASKED TO PAY, AND EVERYBODY'S THEIR OWN SMARTEST SHOPPER WHEN IT COMES TO FINDING WHAT SERVICES THEY NEED AT WHATEVER LEVEL, WHATEVER SIZE OF CONTAINMENT BIN, WHATEVER FREQUENCY OF DUMPING.

ET CETERA. ET CETERA. BUT I AM OPEN TO THE IDEA, BECAUSE I KNOW THAT THE PROVIDERS CONSIDER THAT A REAL BIG PLUS TO BE ABLE TO GET THAT

[02:15:09]

SO I'M NOT GOING TO SAY IT'S A IT'S A NO, IT'S JUST IT'S A DIFFERENT CONSIDERATION.

YES, SIR. THAT'S GOOD FEEDBACK.

BECAUSE AS WE GO THROUGH, IF THE COUNCIL DIRECT STAFF TO GO THROUGH AN RFP PROCESS, WE CAN GET PRICING FOR BOTH OPTIONS, BOTH WITH FRANCHISED AND WITHOUT.

AND THEN YOU CAN SEE THE DIFFERENCE, WHICH I THINK WOULD I THINK EVERYBODY AGREES WITH THAT IDEA.

YES. AND THERE'S SO MANY VARIABLES BECAUSE FORT WORTH IS ONCE A WEEK AND I WOULD ASSUME WE WOULD CONTINUE TWICE A WEEK HOPEFULLY.

AND THAT WOULD BE PART OF THAT.

SO IT'S PART OF THE RFP.

IT'S PART OF THE RFP. YOU'RE GOING TO HAVE A KIND OF A CAFETERIA STYLE PICKUP OF WHAT THEY CAN AND CAN'T DO.

SO IT'LL BE KIND OF ONCE A WEEK, TWICE A WEEK.

WHAT? YOU KNOW WHAT I MEAN? RIGHT? IT GETS THEN IT GETS INTO THINGS LIKE BULKY TRASH PICKUP AND YARD WASTE.

AND SO ALL THOSE THINGS KIND OF COME INTO PLAY AS WE DRAFT THE RFP AND WE PUT IT OUT THERE.

THERE'LL BE OPTIONS FOR DIFFERENT ONES.

AND, AND ALL THE VENDORS WILL WILL SUBMIT BASED ON THOSE DIFFERENT OPTIONS THAT'LL BE PRESENTED TO COUNCIL.

AND THEN A DECISION CAN BE.

WELL AND ERIC, BEFORE YOU CONTINUE, I THINK I JUST ADD ONE OTHER NOTE IS THAT AS WE MOVE FORWARD WITH OUR ASSET MANAGEMENT POLICY, WE'RE TRYING TO GET MORE DATA DRIVEN BASED DECISIONS, RIGHT? AS THE COUNCIL SETTING POLICIES FOR WHAT YOUR EXPECTATIONS ARE FOR YOUR PAVEMENT CONDITION ASSESSMENT AND WHERE YOU'D LIKE THAT TO BE, THAT WILL TIE INTO THE PROPORTIONALITY ANALYSIS.

RIGHT. AND SO I KNOW ERIC ALREADY TOUCHED ON THIS, THAT THIS TABLE WAS HERE SIMPLY ISN'T AN ILLUSTRATION TO WHAT IF HE WOULD BE AND HOW MUCH WE WOULD BRING IN IN REVENUE AS OPPOSED TO WHAT OUR BUDGET IS TODAY.

BUT AGAIN, BACK TO WHAT YOUR POLICIES ARE AS A COUNCIL.

WHERE DO YOU WANT TO BE AND HOW MUCH DOES THAT COST? THAT'S GOING TO TIE RIGHT INTO THIS ANALYSIS.

AND THIS IS JUST SINGLE FAMILY, I MEAN MULTIFAMILY, LIKE I SAY, SINGLE FAMILY'S $1.50, MULTIFAMILY COULD BE $4 AND BUSINESSES COULD BE $10.

CORRECT. JUST BASED ON THE PROPORTIONALITY, BECAUSE IT'LL BE IT WOULD BE BASED ON AN EQUIVALENT.

RIGHT. SO AT THE END OF THE DAY, IT MAY NOT BE 287.

WE MAY END UP GETTING $1 MILLION MORE.

IT JUST DEPENDS ON HOW THAT COMES OUT.

SO AND THAT YEAH, I THINK I LIKE GOING DOWN THAT PATH.

BUT AT THE END OF THE DAY, I THINK, YOU KNOW, NOT TO PROMISE ANYBODY ANYTHING.

BUT THE WHOLE POINT OF THE RFP IS IF WE DECIDE TO DO SOMETHING AND WE END UP INCREASING EVERYBODY'S BILL, $5.

BUT BECAUSE OF THIS, PLEASE DON'T QUOTE ME.

LIKE IF THE BILL GOES DOWN $10, WELL, THEN YOUR NET.

YOU STILL HAD $5 SAVINGS A MONTH.

BUT AGAIN, WE WON'T KNOW UNTIL WE DO.

ALL THESE GO DOWN THIS ROAD.

DO YOU THINK IT TIES REALLY WELL TO THE SURVEY, WHICH WAS, YOU KNOW YOU KNOW, SERVICES FOR, FOR TAXES, YOU KNOW, PAID.

SO WHAT RESIDENTS ARE PAYING VERSUS THE SERVICES THEY GET.

AND IF WE CAN DO SOME THINGS LIKE THIS WHERE WE REDUCE ONE, BUT ADD SOMETHING IN THE DOLLAR AMOUNTS NOT CHANGING, BUT THEY'RE GETTING BETTER SERVICES FOR WHAT THEY'RE PAYING.

SO THAT'S THE HOPE THROUGH THIS PROCESS.

YOU KNOW, I BELIEVE THE CITIZENS ARE GOING TO UNDERSTAND WE'RE TRYING TO DO THIS THE MOST COST EFFECTIVE WE CAN.

BUT RIGHT NOW WE'RE GETTING BEAT UP OVER OUR ROADS AND THE WHOLE BIT.

WE'VE GOT TO REACT.

WE CAN'T DO NOTHING.

AND I AGREE WITH WITH BUMPING IT UP, HOW WE GET TO THE PRICE WE NEED.

I DON'T KNOW HOW TO GET THERE YET, BUT I THINK WE'RE ALL ON THE SAME PAGE, RIGHT? I THINK WE'RE BEING RESPONSIVE.

I MEAN, WE'RE HEARING WHAT YOU'RE SAYING AND WE'RE TRYING TO COME UP WITH SOLUTIONS AND WE WON'T KNOW WHICH ONE'S THE BEST UNTIL WE CAN WEIGH THEM ALL AGAINST EACH OTHER.

BUT BEING COGNIZANT, AS COUNCIL MEMBER SCOTT SAID OF LIKE WHAT ALL WE'RE BEING.

WE'RE BEING PRESENTED WITH AN ARRAY OF OPTIONS, BUT WE'RE TRYING TO COME UP AND BEING COGNIZANT OF WITH ALL THE INFORMATION THAT WE RECEIVE, WHAT'S THE BEST BANG FOR OUR BUCK.

BUT WE ULTIMATELY WHAT IS THE SERVICE THAT OUR CITIZENS ARE EXPECTING, AND WHAT IS THAT GOING TO COST TO GET US THERE 100%? AND ONE OF THE THINGS THAT WAS BROUGHT UP AT THE FINANCE COMMITTEE WAS, DEPENDING ON THE DIRECTION THIS EVENING, WAS THE BASED ON TAX RATE, BASED ON THE FEES ADJUSTMENT AND FEES THAT WE'RE TALKING ABOUT IN OTHER AREAS LIKE WATER AND WASTEWATER.

WHAT'S THAT OVERALL IMPACT LOOK LIKE TO THE RESIDENTS? AND SO WE'LL HAVE THAT READY DEPENDING ON HOW WE MOVE FORWARD THIS EVENING, SO EVERYBODY CAN SEE EXACTLY WHAT THE CHANGE IS FROM YEAR TO YEAR BASED ON THE FEES THAT ARE BEING PROPOSED. I'M JUST ANXIOUS TO SEE TOMMY'S OR YOU GUYS BUDGET SOME WAY OR THE OTHER.

YOU SAW WHAT THE DIRECTIVE WAS FROM THE CITY.

I STILL GET IT EVERY DAY.

WE HAVEN'T DONE ANYTHING IN THE LAST YEAR EXCEPT FILL POTHOLES.

TOMMY GETS TIRED OF ANSWERING MY CALLS.

PEOPLE HATE RENFRO STREET, RENFRO AND ALSBURY.

I'D BE BLOWN UP. WE HAVEN'T DONE A THING FOR THAT IN 20 SOME YEARS.

THAT ROAD IS STILL THE SAME.

YES, SIR. ALSBURY.

THEY HATE IT. I HAD A I HAD A PERSON COMMENT HOW BAD A ROAD THAT WAS.

AND HE WAS FROM OUT OF TOWN.

WE WE NEED TO DO SOMETHING.

YES, SIR. AND WE DON'T NEED TO DO IT FIVE YEARS FROM NOW.

[02:20:01]

THE ONE IN FRONT OF THE BRICK.

I KNOW THAT DAN BUILT THAT, BUT YOU CAN'T EXPECT IT TO LAST 30 YEARS, YOU KNOW? BUT IT'S A HORRIBLE ROAD, AND A LOT OF PEOPLE USE THAT ROAD.

YEP. THERE'S ONLY SO MANY ROADS THAT GO THROUGH TOWN THIS WAY.

FOR THE RECORD, WE ALSO DID BUILD HILLARY AND WILSON FROM HERE TO WILSHIRE.

AND IT'S DOING GREAT AFTER 25 YEARS.

YEAH. AND THAT'S, YOU KNOW, THAT'S I JUST WANT TO SEE HOW WE'RE GOING TO DO IT.

THE FEES I THINK THE PEOPLE IN TOWN AND THEY, THEY THEY HIT ME WHEN I'M WALKING.

NO MORE FEES, NO MORE TAX INCREASES.

I SAID, WELL, WHAT DO YOU WANT TO DRIVE ON THEN? WE HAVE $1 MILLION IN THE BUDGET FOR ROADS.

THAT'S JUST GOOD ENOUGH TO FIX POTHOLES, IN MY OPINION.

THAT'S ALL WE NEED.

$5 MILLION A YEAR TO FIX THE ROADS.

THEY WOULDN'T CARE IF ALSBURY IS SHUT DOWN AND HAVE TO GO A DIFFERENT ROUTE IF IT'S FIXED.

RENFRO THE SAME WAY.

JUST DO SOME LITTLE THINGS, BUT WE NEED TO GET OFF OUR TAILS AND DO SOMETHING.

THAT'S JUST THE BOTTOM LINE.

JUST JUST DRIVE AROUND THE CITY AND SEE HOW BAD IT IS, BECAUSE IT'S GETTING REAL BAD.

YES, SIR. AND WE THEY'RE WAITING FOR US TO DO SOMETHING, AND THEY'RE REALLY ANXIOUS, SO WE NEED TO DO SOMETHING, PEOPLE.

I THINK TO HIS POINT, I STILL GOT I STILL GOT MORE.

MAYOR. YOU'RE NOT DONE WITH ME YET AT THIS POINT.

JUST UNDERSTANDING WHAT WE CAN INITIATE AT LIKE PHASE IN AS FAR AS, LIKE WHAT CAN WE DO SOON BECAUSE AS HAS MENTIONED FROM A NUMBER OF US TONIGHT, WE ALL ARE AWARE OUR STREETS ARE NOT THEY'RE NOT GOOD CONDITION AND THEY'RE ONLY GOING TO CONTINUE GETTING WORSE IF WE CAN'T.

WE'RE NOT STAYING ON TOP OF IT.

OUR LIMITED $1,000,001.1 MILLION BUDGET ON PATCHING THINGS IS JUST NOT CUTTING IT.

AS MUCH AS THE CITY HAS GROWN AS MUCH ROADWAY AS WE HAVE TO MAKE THAT COVER.

SO HOW DO WE START GETTING MORE ON TOP OF THINGS AND ALSO ASSESSING SOME OF THESE THINGS THAT WE CAN? I MEAN, BECAUSE YOU'VE MENTIONED THIS STUDY WOULD TAKE SOMETHING LIKE 18 MONTHS OR SO TO GET ALL THE INFORMATION AND PUT IT INTO EFFECT.

AND, WELL, I THINK I DON'T THINK THE STUDY I JUST WANT TO I APOLOGIZE IF I MISSPOKE THERE.

SO THE RFP TO TRANSITION TO A NEW COMPANY COULD TAKE UP TO 18 MONTHS.

THE STUDY FOR THE FEES THEMSELVES, WE WOULD HAVE FOR NEXT BUDGET YEAR SO WE COULD START IT NOW.

WE CAN IDENTIFY FUNDING AND WE CAN START IT, YOU KNOW, AS SOON AS POSSIBLE.

I THINK THERE'S THERE COULD BE A HYBRID APPROACH IF COUNCIL IF IT WAS THE WILL OF COUNCIL WAS TO YOU COULD AMEND THE ADMIN OVERHEAD FEE AND START THAT NOW WITH WHILE DOING A STUDY TO TO DETERMINE WHAT THE ROUGH PROPORTIONALITY WAS AND MAKE THAT ADJUSTMENT IF THAT'S YOU WANT IMMEDIATE FUNDING OR LIKE I SAID, KIND OF THE RECOMMENDATION FROM STAFF WOULD BE TO STOP.

WAIT, LET'S TAKE A LOOK AT IT.

LET'S SEE WHAT THE RFP FOR SOLID WASTE DOES.

LET'S DO THE STUDY ON THE ON THE STREET MAINTENANCE, AND I'LL GET THE STORM WATER HERE IN A SECOND.

AND LET'S LOOK AT WHAT THOSE NUMBERS COULD BE.

AND THEN WE CAN LOOK AT THE WHOLE THING IN, IN TOTALITY.

SO WE'RE NOT KIND OF PIECEMEALING IT LET US STEP BACK, DO SOME WORK, COME BACK WITH SOME NUMBERS, REALLY LOOK AT THE ASSET MANAGEMENT NUMBERS, AND LOOK AT WHAT A STORMWATER UTILITY FEE COULD POSSIBLY LOOK LIKE, WHAT WE'RE TALKING ABOUT HERE.

IN A MINUTE, THE STREET MAINTENANCE FEE COULD LOOK LIKE.

AND POSSIBLY THE SHIFTING OF THE SOLID WASTE RATES COULD ADJUST SOME THINGS.

AND WE CAN LOOK AT THE WHOLE THING, OR WE CAN ADD A DOLLAR TODAY OR $2 TODAY TO ADD IN AN OVERHEAD.

AND YOU CAN HAVE $400,000 IN NEXT YEAR'S BUDGET OR WHATEVER THE NUMBER MAY BE.

THOSE ARE THE OPTIONS. AND WE JUST WANT TO PROVIDE EVERYTHING TO YOU, AND WE JUST WANT TO KIND OF HAVE SOME GENERAL DIRECTION AS WE GET READY FOR THE BUDGET.

SO TO GIVE YOU A LITTLE BIT TO PONDER ABOUT THAT AS I TALK ABOUT STORMWATER AND AT THE END, I'LL KIND OF GET KIND OF WHAT SOME GENERAL DIRECTION FROM COUNCIL IS, WHAT I DON'T WANT TO PUT YOU ON THE SPOT, BUT LOOK AT THE CITY MANAGER.

BUT WHAT'S THE GAME PLAN ON THE ASSET MANAGEMENT STUFF? BECAUSE I KNOW WE'RE GOING TO NEED ALL THESE TOOLS TO MAKE A DECISION WITHOUT JUST SHOOTING FROM THE HIP.

BUT I KNOW WE HAD THAT ROAD SURVEY DONE, AND WE'RE KIND OF WAITING TO SEE WHERE THAT FELL.

SURE. EXACTLY.

SO ERIC CAN PROBABLY SPEAK TO IT BETTER THAN I CAN, BUT WHAT I'LL TELL YOU IS, IS THAT THE FIRST PART OF WHAT WE KNOW IS WE NEED TO SPEND $5 MILLION A YEAR IN CAPITAL RECONSTRUCTION FOR THE NEXT TEN YEARS TO ADDRESS OUR STREETS, THAT WE'RE IN A FAILED CONDITION.

RIGHT. SO THAT'S THE FIRST THING WE KNOW THE CONSULTANTS WORKING ON.

WHAT DO WE NEED TO DO IN ORDER TO ON THE NO SIDE TO.

PRESERVED STREETS, AND THERE WILL BE A CONVERSATION WITH THE COUNCIL IN TERMS OF WHAT DO YOU WANT YOUR POLICY TO BE? AND THEN WE CAN KIND OF SHIFT THAT THE MODEL WILL BE BUILT.

IT WILL JUST BE SHIFTING UP AND DOWN ON HOW MUCH MONEY WE NEED TO SPEND.

ERIC, YOU YOU CAN PROBABLY SPEAK BETTER THAN I COULD IN TERMS OF THE TIMING OF WHEN THAT'S GOING TO COME TO LIGHT FOR THE COUNCIL.

YEAH. SO THE INTENT IS THAT WE'LL HAVE ALL THAT DATA IN TIME AS WE HAVE BUDGET DISCUSSIONS.

AS WE KNOW, THIS YEAR'S BUDGET 100% GOOD.

WE HAVE ALL THE DATA. WE'RE PLUGGING IN NUMBERS.

WE HAVE DATA ON ESTIMATED COSTS FOR DOING FOR DOING SOME OF THE O&M TYPE OF REPAIRS VERSUS RECONSTRUCTION.

AS TOMMY MENTIONED, WE KIND OF SHOWED YOU A GLIMPSE OF THAT, THAT IT'S ABOUT $5 MILLION A YEAR WE SHOULD BE SPENDING ON JUST RECONSTRUCTING, RECONSTRUCTING ROADWAYS.

[02:25:03]

SO WE SHOULD BE HIGHER IN THAT RANGE.

OBVIOUSLY WE CAN ACCELERATE THAT AND DO THEM FASTER IF WE HAVE THE CAPACITY AND GET THOSE ROADS IN.

THE BIG PART OF IT IS, YOU KNOW, WHEN WE TALK ABOUT ASSET MANAGEMENT AND DEGRADATION CURVES, THE INTENT IS AS A ROAD STARTS TO FAIL, YOU GET TO A POINT AND YOU YOU DO LIKE A MILL AND OVERLAY. AND THEN ALL OF A SUDDEN YOU'RE NOT IN THAT.

YOU KNOW WHAT I MEAN? YOU YOU FALL TO A POINT AND THEN YOU DO MAINTENANCE AND IT JUMPS BACK UP, AND THEN YOU FALL TO A POINT AND DO MAINTENANCE.

AND SO THOSE ARE THE DOLLARS.

WHAT WE'RE LOOKING AT IS TAKING A LOOK AT THE ROADWAYS THAT ARE IN DECENT CONDITION AND KEEPING THEM IN THE GOOD CONDITION CONSISTENTLY AND NOT LETTING THEM FALL TO FAILURE.

AND SO WHAT WE THEN DO IS WE LET THE THINGS THAT FALL TO FAILURE, THOSE FALL OFF, AND THEN WE WE DO RECONSTRUCTIONS.

AND THEN WHEN WE GET INTO RECONSTRUCTION, WE KEEP THEM FROM FALLING TO FAILURE.

AND SO WE'RE WAITING.

WE'RE JUST FINALIZING SOME ASSET MANAGEMENT STUFF.

NOW THE INTENT IS WE'LL HAVE NUMBERS OF WHAT WE THINK IT SHOULD BE.

THAT'LL BE BASED ON A SCORE.

WHAT WHAT IS COUNCIL FEEL COMFORTABLE WITH THE RATING OF THIS THIS THIS THE CITY STREETS BAY OUT OF A 0 TO 100 RIGHT.

100 BEING A BRAND NEW ROADWAY ZERO BEING A FAILED ROADWAY.

WHERE IN THERE DO WE FEEL COMFORTABLE.

YOU KNOW BASED ON OTHER COMMUNITIES AND TALKING WITH OUR CONSULTANT, WE WANT TO BE IN THAT 75 RANGE.

THAT'S A DECENT SPOT TO BE.

SO HOW DO WE KEEP OUR AVERAGE SCORE THERE AND HOW DO WE FIX ALL THESE THINGS.

AND SO WE'LL HAVE NUMBERS FOR YOU THERE THAT SAYS WE RECOMMEND THIS.

NOW WE KNOW WE'RE NOT GOING TO GET THERE IN DAY ONE.

WE'RE WE DON'T HAVE THE 5 MILLION IN RECONSTRUCTION.

AND WE'RE NOT GOING TO HAVE THE MONEY WE NEED IN ONEMM.

SO BASED ON WHAT WE HAVE, WE'LL BE ABLE TO TELL YOU IF WE STAY ON THIS TREND, THIS IS WHAT HAPPENS TO YOUR ROADS.

AND I THINK DAN CAN GIVE YOU A GOOD EXPLANATION.

I THINK FORT WORTH DID A GOOD GOOD JOB EXPLAINING, HEY, IF WE DON'T START SPENDING MORE MONEY ON ROADS, YOUR SCORE IS GOING TO BE A 35 OR I THINK IT WAS OVER A TIME FRAME.

SO WE REALLY NEED TO BE THERE BECAUSE WE DON'T WANT TO BE AT A 35.

WE NEED TO BE UP THERE. SO WE'LL HAVE THAT INFORMATION FOR YOU DURING THE BUDGET MEETINGS, SO YOU CAN MAKE SOME RECOMMENDATIONS AND HAVE SOME IDEAS OF HOW TO MOVE FORWARD.

AND ERIC, I JUST WANT TO ADD, I'D BE CLEAR WITH THE COUNCIL WE KNOW WE NEED TO SPEND MORE ON STREET MAINTENANCE, BUT AS WE'RE PUTTING OUR BUDGET TOGETHER, WE'RE ALSO FORECASTING OUR COST.

AND THEY'RE RISING BEYOND A RATE IN TERMS OF IN TERMS OF WHAT WE ANTICIPATE THEM TO BE.

REVENUES GROW BECAUSE WE'RE CAPPED AT 3.5%.

SO WE'RE BRINGING WE'RE TRYING TO BE CREATIVE IN WHAT WE CAN BRING TO YOU IN WAYS OF HOW WE MAY BE ABLE TO ADDRESS OUR, OUR NEEDS WITH REVENUE SOURCES THAT, FRANKLY, WE DON'T HAVE A LOT OF ADDITIONAL LEVERAGE IN.

THE COUNCIL HAS ALREADY MADE THE, YOU KNOW, THE DECISION TO LEVERAGE, YOU KNOW, 3.5% ON THE TAX RATE FOR MLNO.

AND SO THERE'S NOT ANY ADDITIONAL TOOLS THAT WE HAVE THERE.

SO THAT'S WHY WE'RE TRYING TO BRING THESE THINGS FORWARD IS IDEAS OF HOW YOU MIGHT GET THERE.

SO I JUST DON'T WANT ANYONE TO BE SURPRISED IF THEY SEE THE BUDGET, OR AT LEAST THE INITIAL DISCUSSIONS RIGHT NOW.

FOR THE GENERAL FUND BUDGET, WE'RE STILL PROJECTED AT THE $1.1 MILLION BECAUSE WE HAVE RISING COSTS.

AND I'M NOT ABLE TO ADDRESS THAT BECAUSE WE HAVE EXISTING THINGS WE DO TODAY THAT ARE RISING IN COST.

I'M GOING TO TRANSITION TO STORMWATER UTILITY FEES.

SO THE SECOND THING THAT WE ONE OF THE OTHER THINGS WE TALKED ABOUT AT THE AT AT THE RETREAT WAS ADDRESSING STORMWATER AND ADDRESSING STORMWATER NEEDS ACROSS THE CITY AND OTHER COMMUNITIES ACROSS THE THE STATE AND THE NATION HAVE STARTED IMPLEMENTING STORMWATER UTILITY FEES.

SO THINK OF AS LIKE A WATER AND WASTEWATER UTILITY FEE THAT YOU PAY.

WE HAVE STORMWATER UTILITIES THAT ARE IN THE GROUND THAT NEED TO BE MAINTAINED AND NEW NEW STUFF INSTALLED.

AND SO A LOT OF COMMUNITIES ARE TRANSITIONING TO IMPLEMENTING STORMWATER UTILITY FEES.

SO STORMWATER UTILITY FEES, JUST OVERALL IS A DEDICATED FUNDING SOURCE FOR DRAINAGE IMPROVEMENTS THROUGHOUT THE COMMUNITY.

THE DIFFERENCE BETWEEN STORMWATER UTILITY FEES AND STREET MAINTENANCE FEES AS A STORMWATER UTILITY FEE IS A A FUND THAT CAN BE USED FOR ONGOING MAINTENANCE.

AND DEPENDING ON HOW HOW MUCH YOU FUND IT, CAN BE USED FOR CAPITAL PROJECTS.

SO DEPENDING ON THE FUND BALANCE.

SO THINK OF IT LIKE AS THE WATER AND WASTEWATER FUND YOU CAN ISSUE DEBT AGAINST IT.

AGAIN THIS DOES SPECIFICALLY REQUIRE ROUGH PROPORTIONALITY CALCULATION TO DETERMINE FEE.

SO WE CANNOT JUST ADD A FEE AND JUST COME UP WITH A NUMBER.

WE DO HAVE TO CREATE GO THROUGH A PROCESS AND DO ROUGH PROPORTIONALITY.

AND AGAIN WE WOULD RECOMMEND HIRING A CONSULTANT TO ASSIST US BECAUSE THERE'S A BUNCH OF DIFFERENT WAYS A BUNCH OF DIFFERENT COMMUNITIES ARE UTILIZING THIS.

HERE'S JUST A FEW ACROSS THE AREA.

WE'RE SEEING ANYWHERE FROM $2 AS A MINIMUM RATE TO $12 A HUGE SPAN.

THESE FEES ARE BEING IMPLEMENTED ACROSS THE STATE.

EVERY YEAR WE'RE SEEING MORE AND MORE PEOPLE IMPLEMENT THESE.

WE I PUT IT UP HERE AS A MINIMUM RATE.

SO WHAT YOU SEE OFTENTIMES IS DEPENDING ON LOT SIZES, YOU'LL SEE, OKAY, A NORMAL SINGLE FAMILY RESIDENTIAL LOT PAYS THE $3.

BUT IF YOU'RE ON A HALF ACRE LOT AND YOU HAVE MORE AREA THAT COULD BE RUNNING OFF, YOU MIGHT PAY A HIGHER FEE.

[02:30:03]

ALL THESE THINGS WOULD BE LOOKED AT.

AND AGAIN, THIS WOULD BE A PROCESS THAT WE WOULD RECOMMEND GOING THROUGH WITH A CONSULTANT, HAVING VERY IN-DEPTH CONVERSATIONS WITH COUNCIL AND THE COMMITTEES TO TALK THROUGH HOW WE WANT TO IMPLEMENT THIS.

WHAT WOULD BE THE DIFFERENT CRITERIA? YOU CAN DO THINGS AS SIMPLE AS JUST BASED ON YOU KNOW, IT'S A SINGLE FAMILY VERSUS A COMMERCIAL LOT.

OR YOU CAN GO AS IN-DEPTH AS CALCULATING HOW MUCH IMPERVIOUS SURFACE IS THROUGH LIDAR AND FLYOVERS AND THINGS LIKE THAT, SO IT CAN GET VERY IN DEPTH.

IT JUST DEPENDS ON HOW IN DEPTH WE WANT TO GO.

BUT THIS IS A VERY VERY LONG PROCESS.

IT WOULD TAKE AGAIN, SAME TIME FRAME THAT WE WOULD USE FOR THE STREET MAINTENANCE FEE.

WE'D GO THROUGH AND HIRE A CONSULTANT AND GO THROUGH A PROCESS TO BE ABLE TO CALCULATE THIS.

AGAIN, JUST WANT TO GIVE OVERHEAD.

THIS IS THE SAME TABLE. SO IT'S THE SAME NUMBERS.

AGAIN I JUST WANT TO NOTE THAT TODAY OUR CURRENT MAINTENANCE BUDGET IS $600,000.

THAT INCLUDES STAFF, THAT INCLUDES EQUIPMENT THAT INCLUDES EVERYTHING, EVEN MAINTENANCE.

IT'S A VERY, VERY LOW DOLLAR AMOUNT FOR HOW MUCH DRAINAGE INFRASTRUCTURE WE HAVE.

AND SO ANY KIND OF INCREASE WOULD BE OBVIOUSLY BENEFICIAL TO THIS GROUP TO BE ABLE TO DO MORE MAINTENANCE COSTS.

AND I DO WANT TO POINT OUT IF YOU WE DO HAVE OUR GEO BOND.

IF YOU LOOK AT IT, IT'S MOSTLY STREET REPAIRS.

YES, THE STREET DOES ACT AS A DRAINAGE FUNCTION, BUT IT'S NOT.

WE DON'T HAVE ANY LIKE DRAINAGE SPECIFIC PROJECTS.

ERIC JUST BROUGHT FORWARD ONE THAT WAS ADDED.

RIGHT. WE BROUGHT FORWARD THE ONE TO DO SOME ARMAMENT AND BRING UP TARRANT TO AVOID SOME OF THAT STUFF.

THOSE ARE THE TYPES OF PROJECTS THAT THIS FUND COULD, COULD HELP FUND, EITHER FROM AN OPERATIONS STANDPOINT, BUT ALSO A CAPITAL ASPECT WHERE IT'S NOT TAKING AWAY FROM OTHER PROJECTS. SO IT'S A GOOD OPPORTUNITY.

SO WE DID MEET WITH THIS WHOLE GROUP ON THE FINANCE COMMITTEE.

WE TALKED SOLID WASTE, AND WE MENTIONED WE WANTED TO UPDATE THE FEES TO MAKE SURE WE CAPTURE ALL OF OUR COSTS FROM WASTE CONNECTIONS.

THE COMMITTEE DID RECOMMEND INCLUDING LITTER ABATEMENT AND THE FEES FOR THIS CURRENT FISCAL YEAR.

SO AS YOU SEE THROUGH THE BUDGET PROCESS, WE'RE GOING TO RECOMMEND ADJUSTING THAT ADMIN OVERHEAD FROM $1.10 TO $2.10 TO HELP SHIFT LITTER ABATEMENT OFF OF THE GENERAL FUND AND FUND IT FROM THE SOLID WASTE FUND, WHICH WOULD FREE UP A CAPACITY WITHIN THE GENERAL FUND.

AND THEN WE WOULD RECOMMEND THEY RECOMMENDED STARTING THE RFP PROCESS SOON.

THE REASON FOR DOING SO IS WE HAVE TO DRAFT THE RFP.

WE GOT TO PUT IT OUT THERE.

AND THEN AGAIN, IF COUNCIL DECIDES TO TRANSITION, THERE'S A LONG LEAD TIME FOR US TO TRANSITION AWAY FROM OUR CURRENT PROVIDER AND THE OTHER PROVIDER GETTING UP TO SPEED. THE FINANCE COMMITTEE ALSO RECOMMENDED HIRING A CONSULTANT TO ASSIST IN THE STREET MAINTENANCE FEE STRUCTURE FOR THIS YEAR.

SO WE'RE GOING TO IDENTIFY FUNDING AND HOPEFULLY POSSIBLY DO A BUDGET AMENDMENT TO START THE PROCESS AS SOON AS POSSIBLE.

SO WE'LL BE READY FOR NEXT FISCAL YEAR AND AGAIN COORDINATE THAT IMPLEMENTATION WITH THE UPDATED SOLID WASTE CONTRACT.

AND THEN THE FINANCE COMMITTEE DID RECOMMEND USING EXISTING FUNDING THAT WE HAVE WITHIN OUR DEVELOPMENT ENGINEERING BUDGET TO HIRE A CONSULTANT SOON TO START REVIEW OF POSSIBLY ESTABLISHING A FEE STRUCTURE AGAIN THAT WOULD BE PROBABLY IMPLEMENTED IN NEXT FISCAL YEAR.

SO NEXT STEPS.

I'M NOT GOING TO GO THROUGH ALL THESE DEPENDING ON WHAT COUNCIL'S RECOMMENDATION IS THIS EVENING.

WE'LL LOOK AT STUFF WITH THE RFP FOR SOLID WASTE, WILL IMPLEMENT THE $1 FEE FOR LITTER ABATEMENT, AND THEN MOVE FORWARD WITH HIRING CONSULTANTS TO HELP US WITH THE STREET MAINTENANCE FEE AND STORMWATER FEE.

AGAIN, ANY FEE ANALYSIS WOULD NOT BE READY FOR THIS BUDGET YEAR.

IT WOULD BE READY FOR NEXT NEXT YEAR'S BUDGET.

AND SO WE WOULD LOOK TO ADOPT IT NEXT YEAR AS PART OF THAT BUDGET PROCESS.

AND WITH THAT I WILL TAKE ANY QUESTIONS OR COMMENTS.

ANYBODY? I GOT ONE COMMENT ON ROADS.

EVER SINCE I'VE BEEN ON COUNCIL, ALL I'VE HEARD IS WE'VE GOT ROADS THAT ARE HERE.

HORRIBLE, TERRIBLE.

FALLING APART. POTHOLES NEED MAINTENANCE.

WE'RE GOING TO HAVE TO HAVE MORE FUNDING TO FIX THEM ALL.

AND THEN I HEAR ON COUNCIL THAT WE HAVE ROADS THAT HAVE BEEN THERE 30, 40, 50 YEARS THAT NEED NO REPAIR AT ALL.

SO WE CAN'T BUILD THEM ANYMORE.

SO YOU STOLE MY THUNDER.

SO GOING FORWARD, IN ORDER TO PREVENT MAINTENANCE IN THE FUTURE, I KNOW THE EXISTING ROADS ARE GOING TO REQUIRE.

BUT THE FUTURE ROADS.

WE NEED TO MAKE SURE THAT WE LOOK INTO WHO BUILT THOSE 30 AND 4050 YEAR ROADS AND MAYBE CONSIDER.

CONSIDER MAKING SOME CHANGES IN THE FUTURE.

AND I'LL FOLLOW UP ON THAT LATER.

CHAIR. AND SO ONE OF THE THINGS I THINK DANIEL TALKED SPECIFICALLY COULD SPEAK TO IT.

I THINK THE ROAD CROSS SECTIONS AND SOME OF THOSE AREAS, THE DESIGN STANDARDS WERE A LITTLE BIT DIFFERENT BACK THEN.

AND SO THERE WAS SOME CUTBACKS AND SOME DIFFERENT THINGS.

WE SIGNIFICANTLY HAVE CHANGED OUR DESIGN STANDARDS TO BE BULKED UP.

[02:35:03]

AND THE ONE THAT EVEN SOME OF THOSE THAT DAN DAN HAS BUILT UP TO THOSE NEW DESIGN STANDARDS ARE STICKING AROUND.

SO I THINK IT'S I THINK IT'S A COMBINATION.

NOTHING AGAINST DAN AND HIS GREAT WORK THAT HIS TEAM DOES, BUT A LOT OF IT IS TIED TO THE DESIGN STANDARDS.

AND SO WE HAVE UPDATED OUR DESIGN STANDARDS SIGNIFICANTLY.

OUR CROSS SECTION IS HOLDING UP VERY WELL.

THE NEW ROADS WE'RE BUILDING ARE HOLDING UP VERY WELL.

AND SO I THINK IT'S A COMBINATION OF THINGS.

IT'S NOT JUST ALWAYS THE CONTRACTOR, BUT IT SOMETIMES IS ON STAFF WHEN IT COMES TO DESIGN STANDARDS AND WE'VE UPDATED OURS.

MICHELLE DOES A GREAT JOB OF MAKING SURE THAT WE'RE BUILDING THEM APPROPRIATELY, AND I THINK THAT HAS A SIGNIFICANT IMPACT.

AND SO WHAT ABOUT LIKE OUR INSPECTIONS AND OUR FOLLOW UP? BECAUSE LIKE, YOU'LL SEE SOME PATCHWORK THAT'S ALREADY CRACKED AND BUSTING UP THAT WE CONTRACTED OUT.

AND THEN THERE'S OTHERS THAT ARE STILL GOING STRONG.

SO YOU KNOW I THINK DESIGN STANDARDS ARE A PIECE OF THAT, BUT ALSO HOW WE FOLLOW UP AND MAKE SURE THAT WE'RE HOLDING THE CONTRACTORS THAT WE USE ACCOUNTABLE TO THE WORK THAT THEY'RE DOING. SURE. SO I THINK COUNCIL MEMBER ANDERSON JUST SAID LIKE SOME IS IT THE LOW BID? THAT IS IT THE QUALITY THAT WE GET SOMETIMES BY GOING WITH THE LOWEST BID THAT'S STICKING US, SOMETIMES IT CAN.

I CAN'T SPEAK FOR THE PAST. SO I DON'T WANT TO TALK ABOUT.

YEAH, THE REPAIRS THAT WERE MADE PRIOR TO, TO ME OR ANY OF THE OTHER STAFF BEING HERE, I CAN TELL YOU A LOT OF TIMES.

SO A FEW THINGS HAPPEN AND I'LL JUST TALK.

HIGH LEVEL IS WHEN YOU TALK ABOUT CERTAIN AREAS THAT WE GO IN AND WE JUST REPLACE A PANEL IT'S ONEMM, IT'S OUR STAFF DOING IT.

WE'RE NOT DOING A LOT OF SUBGRADE ANALYSIS.

RIGHT. WE'RE NOT GOING IN, ESPECIALLY IF IT'S JUST A ONE PANEL REPLACEMENT.

WE'RE KIND OF GOING IN AND BRIDGING THE GAP IS RIGHT.

IT'S A SHORT TERM SOLUTION.

WE HAVE TO DO A LONGER TERM CAPITAL PROJECT.

RIGHT. SO IT'S A MAINTENANCE OPERATION.

AND SO WHAT WE SEE IS SOMETHING LASTING 2 OR 3 YEARS UNFORTUNATELY IS BECAUSE WE GO IN, WE REPLACE THE CONCRETE, WE TIE IT BACK IN.

BUT THE SUBGRADE IS UNDERNEATH MAY NOT BE IN THE BEST CONDITION.

AND SO PER THEIR CONTRACT THEY'RE NOT TOUCHING THAT.

THEY'RE JUST KIND OF LEVELING IT OFF.

SO WE LOOK AT THOSE TYPES OF THINGS ALL THE TIME WHEN WE'RE TRYING TO LOOK AT OUR O&M CONTRACTS.

AGAIN, A LOT OF TIMES THOSE ARE THOSE ARE MEANT TO BE SHORT TERM SOLUTIONS TO A LONG TERM CAPITAL.

SO IT'S AGAIN, IT'S THAT FILLING THAT POTHOLE OR DOING THOSE THINGS IN CONCRETE, WE HAVE THE SAME SITUATION WITH SOMETIMES WE HAVE SUBGRADE FAILURES AND THINGS LIKE THAT.

AND SO WE WORK TO TRY TO ADDRESS THOSE AS THEY COME UP.

BUT THINGS LIKE RENFRO AND ALSBURY, I MEAN, THOSE BOTH OF THOSE ROADS NEED CAPITAL IMPROVEMENTS, RIGHT? WE NEED RECONSTRUCTION IN CERTAIN PARTS OF THOSE AREAS, AND THAT'S CAPITAL DOLLARS.

UNFORTUNATELY, WE'RE TIED WITH THE GEO BOND.

THEY'RE NOT ROADS THAT ARE IDENTIFIED IN THE CAPITAL PROJECT.

YOU DRIVE HIDDEN CREEK PARKWAY A LOT AND THAT'S ANOTHER ROAD.

I WAS WAITING FOR THAT ONE. YOU DIDN'T THROW THAT ONE AT ME YET.

I'M ABOUT TO. OH, I GOT IT.

WELL, I GOT AHEAD OF YOU, BUT CREEK PARKWAY, EXACT SAME SECTION.

GET CUT OUT AT LEAST THREE TIMES.

YEAH. AND THAT'S SO WE HAVE THERE'S BIGGER ISSUES GOING ON THERE THAN JUST THE PAVEMENT.

AND SO UNFORTUNATELY STAFF WORKS WITHIN THE DOLLARS THAT ARE PROVIDED TO US.

AND SO WE TRY TO SPEND OUR DOLLARS WISELY AND DO WHAT WE CAN.

SO IT'S IT MIGHT BE A REPAIR THAT LASTS A YEAR OR TWO.

THAT SMALL REPAIR MIGHT ONLY COST $10,000, WHEREAS THE LARGE CAPITAL IS A MILLION.

RIGHT. AND SO WE HAVE THE 10,000.

SO WE DO THE $10,000 REPAIR, TRYING TO BIDE HIS TIME UNTIL WE CAN DO THE LARGE CAPITAL PROJECT.

AND SO WE'RE AWARE OF IT.

YOU MENTIONED SUMMER CREST.

I DRIVE SUMMER CREST EVERY DAY.

I DRIVE AYLESBURY AND RENFRO.

I LIVE OVER IN THAT AREA. SO I DRIVE THROUGH ALL THE ROADS THAT THAT ALL OF YOU DO.

AND I KNOW I'M THERE.

I'M A RESIDENT, AND I WANT THEM FIXED THIS AS MUCH AS YOU DO.

BUT WE DO WE DO TAKE CONSIDERATION OF THAT.

WE MAKE SURE WE HAVE GOOD CONTRACTORS.

WE REALLY TRY TO VET THEM, YOU KNOW, EFFECTIVELY.

DAN, WHEN WE BRING THESE FORWARD, STAN IS USUALLY THE FIRST ONE TO STEP UP AND SAY, YOU KNOW, THIS IS A GOOD CONTRACTOR.

WE KNOW WE'RE GOING TO GET A GOOD PRODUCT OUT OF THEM.

AND SO WE TRY TO DO THAT. SO.

I HAVE TO SAY SOMETHING.

I WOULDN'T HAVE INTERRUPTED YOU IF I'D KNOWN WHERE YOU WERE GOING WITH THAT COMMENT, BUT NO, I THINK IT'S MUCH MORE LIKELY THAT IN THE FUTURE I'LL PROBABLY NOT OWN MORE THAN 9% OF MCCLENDON CONSTRUCTION COMPANY, AND IT MAY BE BACK TO WORK AGAIN HERE SOMEDAY, WITH OR WITHOUT AN ORDINANCE CHANGE.

I'M NOT RETIRING, BUT I'M TRANSITIONING AND WHO KNOWS WHERE THAT WILL EVENTUALLY LEAD.

I'M 72, ALMOST 72 YEARS OLD, SO I'M NOT GOING TO BE BUILDING ROADS UNTIL I DIE, I DON'T THINK.

BUT MOST OF WHAT? EVERYTHING THAT ERIC SAID.

I'M SORRY, I DON'T MEAN TO PUT A QUALIFIER IN THERE.

IT'S OKAY. EVERYTHING THAT ERIC SAID ABOUT THE THE DESIGN OF THE ROADWAYS THAT WE'RE BUILDING HAS MUCH TO DO.

NOT EVERYTHING, BUT MUCH TO DO WITH THE LONGEVITY OF THE COMPLETED ROADWAY.

AND I HAD HAD THIS KIND OF A CONVERSATION OFFLINE WITH SEVERAL PEOPLE, INCLUDING LARRY, ABOUT THREE STREETS THAT MY COMPANY BUILT FOR THE CITY OF BURLESON LONG BEFORE I WAS EVEN A COUNCIL MEMBER. ONE BEING RENFRO FROM THE METHODIST CHURCH TO THE CURVE DOWN PAST THE CREEK THE OTHER BEING HILLARY AND WILSON STREET FROM RENFRO OUT TO 174 AND THE THIRD BEING SUMMER CREST DRIVE.

[02:40:06]

RENFRO'S ALREADY HAD TO BE REBUILT, BUT THOSE TWO STREETS WERE BUILT OUT OF GENERALLY MINIMAL PAVEMENT DESIGNS.

AND WHEN THEY WERE PUT BACK, SPEAKING FOR RENFRO, IT WAS PUT BACK WITH MORE THICKNESS OF ASPHALT AND A BETTER SUBSTRATE TREATMENT THAN WHAT WE WERE CONTRACTED TO DO BACK IN THE EARLY 2000.

SO THE ROADWAY DIDN'T QUITE GO TO THE 25 YEAR POINT.

IT WENT TO MORE LIKE ABOUT 20 PLUS A YEAR OR TWO.

BUT THAT'S JUST BECAUSE THAT'S WHAT THE CITY BOUGHT AT THAT TIME.

THEY BOUGHT A 20 YEAR ROADWAY, AND IT LASTED ABOUT 20 YEARS.

HILLARY AND WILSON STREET SOME OF THAT.

I REALLY CAN'T EXPLAIN WHY IT LOOKS SO GOOD NOW.

IT'S CONCRETE, BUT IT'S NOT ALL THAT THICK.

IT'S MAY PERHAPS HAVE SOMETHING TO DO WITH ANOTHER FACTOR THAT WE DON'T CONSIDER A WHOLE LOT WHEN WE'RE TALKING ABOUT ROADWAY DESIGN IS WHAT ARE THE GEOTECHNICAL CHARACTERISTICS OF THE SOIL HOLDING THE ROADWAY UP? IF YOU BUILD A ROADWAY ON HIGHLY ACTIVE SOILS, AND ESPECIALLY IF YOU ONLY TREAT THE UPPER LESS THAN A FOOT OF THE SURFACE AND THEN PUT A CONCRETE OR ASPHALT SKIN ON TOP OF IT, WHAT HAPPENS IF TEN FEET BELOW THE GROUND? THE SOILS ARE CONSTANTLY SHRINKING AND SWELLING AND AND EXPANDING AND CONTRACTING? IT'S A LIVING THING.

YOU PUT PAVEMENT ON THE EARTH.

IT'S A LIVING THING. IT MOVES.

AND OVER TIME, THAT MOVEMENT IS WHAT CAUSES THE DEGRADATION OF THE ROADWAY.

SO YOU MAY DO THE BEST JOB EVER OF PAVING ON HIGHLY ACTIVE SOILS AND STILL HAVE A ROADWAY THAT DOESN'T HOLD UP.

SO SOME CITIES COMBAT THAT LIKELY OUTCOME BY DOING THOROUGH GEOTECHNICAL STUDIES.

AND I KNOW WE DO THOSE HERE AS WELL.

SO, YOU KNOW, IF YOU'RE IN GOOD GROUND, THEN YOU HAVE GOOD REASON TO EXPECT THAT THE ROAD WILL LAST A LONG TIME.

IF YOU'RE IN HIGHLY ACTIVE SOIL, IT COULD BE KATIE BAR THE DOOR IN A FEW YEARS.

BUT ANYWAY, I'M GOING TO DIGRESS IF I DON'T STOP, BUT YOU'RE RIGHT.

WHERE I THINK MCCLENDON CONSTRUCTION IS NOT A FACTOR.

IT HAS MORE TO DO WITH KEEPING THE BUSINESS LOCAL, WITH SPENDING YOUR MONEY ON A CITY, LOCAL BUSINESS, LOCAL SUPPLIERS, EVEN EMPLOYEES WHO ARE CITIZENS OF THE CITY OF BURLESON.

BUT I HAD THAT CRY IN 2019, AND THAT'S OVER.

WE MADE OUR CHOICE AS A CITY, WHAT WE WERE GOING TO DO.

AND THAT'S GOOD. WE'RE FINE.

IT HASN'T IMPACTED MY COMPANY WHATSOEVER.

WE'VE JUST MOVED SOMEWHERE ELSE AND SOMEBODY ELSE MOVED IN HERE TO DO THE WORK.

SO THAT'S JUST THE WAY THAT GOES.

BUT ANYWAY, EVERYTHING YOU SAY IS TRUE ABOUT THE THE AMOUNT OF MONEY YOU SPEND WILL HAVE A WHOLE LOT TO DO WITH HOW LONG YOUR VALUE IS.

AND I'VE SAID AGAIN AND AGAIN THAT WE NEED TO WATCH.

WE NEED TO LOOK AT EVERY POSSIBILITY AS A TIME VERSUS EXPENSE DECISION AND BASE IT ON A VALUE JUDGMENT RATHER THAN JUST A STRAIGHT OUT PRICE.

THANK YOU SIR. MAYOR.

COUNCIL, I'M GOING TO ASK SOME SPECIFIC QUESTIONS FOR YOU GUYS JUST TO GET DIRECTION.

SO ONE IS GOING TO BE RELATED TO THE SOLID WASTE RFP.

MY INTENTION WOULD BE TO MOVE FORWARD NEAR IMMEDIATELY WITH BEGINNING TO DEVELOP THAT WE WOULD USE A THIRD PARTY CONSULTANT.

I DON'T THINK IT'S GOING TO RISE TO THE POINT THAT I'LL NEED COUNCIL APPROVAL FOR THE CONTRACT WILL BE UNDER MY APPROVAL AUTHORITY, BUT WE WOULD BE BRINGING BACK MID-YEAR BUDGET ADJUSTMENT TO ACCOUNT FOR THAT APPROPRIATION.

NOW, THE SOLID WASTE FUND, ANY CONCERNS WITH THOSE MOVING FORWARD WITH THAT PROCESS? Y'ALL GOOD. EVERYBODY GOOD.

WE'RE THERE OKAY. THE SECOND THING I NEED DIRECTION ON IS THE FINANCE COMMITTEE RECOMMENDED THAT WE INCLUDE IN OUR OVERHEAD FEE FOR NEXT YEAR, ESSENTIALLY ABOUT A DOLLAR TO EQUATE FOR THE CURRENT LITTER ABATEMENT THAT WE DO TODAY.

AND THE GENERAL FUND AT THE TUNE OF $130,000 ANNUALLY.

IS THERE DIRECTION FOR ME TO INCORPORATE THAT INTO THE PROPOSED FEE SCHEDULE AND SHIFT THAT EXPENSE OUT OF THE GENERAL FUND? ANYBODY. GO FOR IT.

OKAY. I THINK ANY OPPORTUNITY TO SHUFFLE THINGS OUT OF THE GENERAL FUND IS WELL, AND AND I THINK IN THAT INSTANCE SPECIFICALLY WE HAVE LOOSE COLLECTION ANIMAL GETS INTO TRASH.

IT'S DIRECTLY CORRELATED TO LITTER CONCERNS.

AND SO ALL OF THE TRASH YOU A LOT OF THE TRASH THAT YOU SEE BLOWING ACROSS COMES FROM OR IT'S HEAVILY ASSOCIATED WITH TRASH DAYS.

CORRECT. SO MOVING ON TO STREET MAINTENANCE FEES AND STORMWATER FEES, WE'RE GOING TO MOVE FORWARD WITH CONSULTANT HIRING A CONSULTANT TO DO THAT.

WE BELIEVE WE HAVE SUFFICIENT DOLLARS IN THE STORM WATER FOR THE STORMWATER COMPONENT, BUT WE WOULD NEED AN ADDITIONAL BUDGET APPROPRIATION THAT WE WOULD INCLUDE MIDYEAR

[02:45:01]

I IS TOO EARLY TO TELL YOU WHETHER WE WOULD DO THAT IS A COMBINED ANALYSIS WITH ONE COMPANY OR WHETHER IT WOULD BE SEPARATE, BUT IT WOULD BE ONE THAT WOULD COME BACK TO FULL COUNCIL FOR APPROVAL.

BUT DIRECTION TO MOVE FORWARD WITH THAT, BRINGING BACK TO COUNCIL FOR APPROVAL FOR THAT CONTRACT.

EVERYBODY GOOD? OKAY.

LAST THING I NEED IS THERE WAS DISCUSSION BACK AND FORTH WHETHER OR NOT TO CONSIDER OR TO ENTERTAIN POTENTIALLY ADDITIONAL OVERHEAD FEE IN THE SANITATION RATE TO ACCOUNT FOR SOME OF THE STREET MAINTENANCE ASPECTS THAT WE DO TODAY OR WHETHER OR NOT YOU WANT TO WAIT AND SEE WHAT THIS ROUGH PROPORTIONALITY ANALYSIS LOOKS LIKE, AND NOT ADD ANYTHING ADDITIONAL BEYOND THE DOLLAR WE DISCUSSED ASSOCIATED WITH LITTER ABATEMENT.

SO WHAT THIS ROUGH PROPORTIONALITY, IF WE WE MOVE FORWARD WITH THAT AND WE DON'T DO ANYTHING WITH THE ADMIN OTHER THAN THE DOLLAR.

CORRECT. THEN WE'RE LOOKING AT 2526 BUDGET.

WHAT I WOULD TELL YOU IS, IS THAT WE WOULD HAVE IT BEFORE THAT TIME.

AND THE COUNCIL CAN MAKE A DETERMINATION AS TO WHETHER OR NOT YOU WANT TO ADOPT IT EARLIER AND NOT IN CONJUNCTION WITH THE BUDGET.

MY RECOMMENDATION WOULD BE TO GIVE SOME LEAD TIME, AND FRANKLY, CITIZEN ENGAGEMENT WOULD LIKELY BE OUR RECOMMENDATION WILL BE TO BE COMPONENT OF THE FEE ANALYSIS.

SO WE'RE HEARING FROM PEOPLE AND AND NOT DOING ANYTHING IN A VACUUM OKAY.

AT MY RECOMMENDATION IS, IS THAT IF YOU'RE ADDING THE DOLLAR FEE HERE, I WOULD WAIT TO DO THE ROUGH PROPORTIONALITY ANALYSIS TO MAKE THE DETERMINATION, BECAUSE YOU DON'T WANT YOUR OVERHEAD FEE TO BE TOO HIGH WITHOUT TYING IT BACK TO.

OKAY, I AGREE, WE'RE GOOD.

YEP. THANK YOU. WE'RE GOOD.

THANK YOU FOR THE FEEDBACK.

THANK YOU. NEXT IS SECTION EIGHT, CITY COUNCIL REQUEST AND FUTURE AGENDA ITEMS AND REPORTS.

DO I HAVE ANY REQUESTS FOR FUTURE AGENDA ITEMS OR REPORTS FROM ANY COUNCIL MEMBERS? ANYBODY KNOW? THAT BRINGS US TO SECTION NINE EXECUTIVE SESSION.

THERE IS A NEED FOR US TO CONVENE INTO EXECUTIVE SESSION PURSUANT TO SECTION FIVE FIVE, ONE OF THE TEXAS GOVERNMENT CODE.

[9. RECESS INTO EXECUTIVE SESSION]

MAYOR, IF YOU COULD PLEASE CALL FOR A MOTION TO CONVENE INTO EXECUTIVE SESSION.

IS THERE A MOTION TO GO INTO EXECUTIVE SESSION? SO MOVED. SECOND, I HAVE A MOTION BY ADAM.

A SECOND BY DAN. PLEASE VOTE.

PASSES UNANIMOUS.

EXECUTIVE SESSION AT 821.

DO I HAVE A MOTION TO RECONVENE? I HAVE A MOTION BY VICTORIA.

A SECOND BY ADAM. PLEASE VOTE.

PASSES. UNANIMOUS. WE'RE BACK IN SECTION.

SESSION AT 839.

DO WE HAVE ANY OTHER BUSINESS? THAT BRINGS US TO SECTION TEN.

ADJOURN. IS THERE A MOTION TO.

TO GET OUT OF HERE.

I HAVE A MOTION BY DAN AND A SECOND BY ALEXA.

AND WELCOME ON BOARD.

ALEXA. I FORGOT TO TELL YOU THAT WE'RE CONVENED AT 840.

DEAD UP.

* This transcript was compiled from uncorrected Closed Captioning.