[ 3.B. Items to be withdrawn from the Consent Agenda for separate discussion by the City Council, staff, or members of the public in attendance. Items to be added to the Consent Agenda require an official vote by the City Council.]

ITEMS TO BE ADDED TO THE CONSENT AGENDA WILL REQUIRE AN OFFICIAL VOTE BY THE CITY COUNCIL.

ARE THERE ANY ITEMS TO BE WITHDRAWN FROM THE CITY FROM THE CONSENT AGENDA? DAN ANYONE I WOULD LIKE TO WITHDRAW ITEM C5C.

FOR FURTHER DISCUSSION OR TO TALK ABOUT IT.

TALK ABOUT THE ITEM.

IT WAS ITEM FIVE B.

C5C. THE HOLIDAY DESIGN.

DO WE WANT TO DO THIS NOW? ARE THERE ARE THERE ANY OTHER ITEMS TO BE TAKEN OFF? OKAY. ALL RIGHT.

THAT MOVES US ON TO SECTION FOUR CITIZEN'S APPEARANCE.

EACH PERSON IN ATTENDANCE WHO DESIRES TO SPEAK TO THE CITY COUNCIL ON AN ITEM NOT POSTED ON THE AGENDA, SHALL SPEAK DURING THIS THIS SECTION.

SPEAKER CARDS MUST BE FILLED OUT AND TURNED INTO THE CITY SECRETARY PRIOR TO ADDRESSING THE CITY COUNCIL.

EACH SPEAKER WILL BE ALLOWED THREE MINUTES.

ARE THERE ANYBODY IN THE AUDIENCE WHO WOULD LIKE TO SPEAK UNDER CITIZENS APPEARANCE? I HAVE NO CARDS SO WE CAN MOVE ON.

THAT BRINGS US ON TO SECTION FIVE CONSENT AGENDA.

[ 5. CONSENT AGENDA]

ALL ITEMS LISTED ON THE CONSENT AGENDA ARE CONSIDERED TO BE ROUTINE BY THE CITY COUNCIL, AND WILL BE ENACTED IN ONE MOTION.

THERE'S NO SEPARATE DISCUSSION OF THE ITEMS AND APPROVAL OF THE CONSENT AGENDA.

AUTHORIZES THE CITY MANAGER TO IMPLEMENT EACH ITEM IN ACCORDANCE WITH STAFF RECOMMENDATIONS.

TONIGHT, THE CONSENT AGENDA INCLUDES ITEMS FIVE A AND THEN FIVE C THROUGH FIVE H.

I'M SORRY. IS IT? IS IT? MR. SECRETARY? I THINK ITEM C WAS THE ONE.

I'M SORRY. SO IT'S FIVE A, FIVE B AND THEN FIVE D THROUGH FIVE H.

SORRY. REMOVING 5CI WOULD HAVE TO START OVER.

IS THERE A MOTION TO APPROVE THE CONSENT AGENDA? GO THROUGH ONE MORE.

NEED A SECOND? SECOND THE MOTION.

I GOT A MOTION BY RONNY AND A SECOND BY LARRY.

PLEASE VOTE. PASSES.

UNANIMOUS. THANK YOU MAYOR AND COUNCIL.

THAT BRINGS US TO ITEM FIVE C, WHICH IS CONSIDER APPROVAL OF A THREE YEAR CONTRACT WITH HOLIDAY DESIGN CENTERS FOR HOLIDAY LIGHTING IN THE MAYOR VERA CALVIN PLAZA

[5.C. Consider approval of a three-year contract with Holiday Design Sisters for holiday lighting in the Mayor Vera Calvin Plaza in the amount of $89,451. (Staff Contact: Alex Philips, Economic Development Director)]

IN THE AMOUNT OF $89,451.

THE STAFF PRESENTER IS ALEX PHILLIPS, ECONOMIC DEVELOPMENT DIRECTOR, MR. PHILLIPS. THANK YOU.

GOOD EVENING, MAYOR AND COUNCIL.

I'M HERE TO ANSWER ANY QUESTIONS OR I CAN GO THROUGH THIS PRESENTATION.

I DON'T THINK WE NECESSARILY NEED TO GO THROUGH THE WHOLE PRESENTATION.

THANK YOU FOR THAT, ALEX.

BUT I JUST KIND OF WANTED TO HAVE A DISCUSSION ABOUT THIS ITEM.

I WASN'T FAMILIAR THAT I DON'T I DIDN'T BELIEVE THAT WE HAD HAD THREE YEAR CONTRACT APPROVAL FOR THIS ONE.

AND REALLY, I KNOW WE'RE GETTING DOWN TO THE WIRE, SO IT'S PROBABLY DIFFICULT TO MAKE MANY CHANGES THIS YEAR.

SO I WAS JUST WANTING TO HAVE A CONVERSATION SO THAT WE KNOW KIND OF AHEAD OF THE CURVE OF LOCKING IN IN THE FUTURE, BUT I WOULD REALLY LIKE TO SEE US POTENTIALLY ADD OR CHANGE UP SOME THINGS.

WE KNOW HOW EXCITED THIS COMMUNITY GETS ABOUT ALL THE LIGHTS, THE PHOTO BACKDROP AREAS.

IT'S AN EXCITING TIME AND WE DO IT WELL.

WE HAVE THAT GREAT HOMETOWN FEEL AND I THINK IT'S AN EXCITING TIME.

WE WANT TO SEE ALL THE SPARKLY LIGHTS AND ALL OF THAT FESTIVITY STUFF TO ENJOY, SO I JUST WANTED TO HAVE A CONVERSATION IF IT'S POSSIBLE.

LIKE WHAT THESE FUNDS COME FROM HOTEL MOTEL TAX? YES. AND I THINK A PIECE OF DECORATING IT UP AT THE HOLIDAYS IS THE TOURISM THAT IT CAN BRING.

AND PEOPLE COME HERE.

WE HAVE FABULOUS RESTAURANTS IN OLD TOWN.

WE'RE GROWING BY LEAPS AND BOUNDS.

AND SO WE WANT TO BRING PEOPLE HERE TO ENJOY ALL OF THESE PLACES.

AND IT WOULD JUST BE ANOTHER PERK, IN MY OPINION, IF WE COULD ADD, AND I DON'T KNOW WHAT THAT LOOKS LIKE, LIKE WHAT ARE THE POSSIBILITIES.

YEAH. SO RIGHT NOW WE HAVE, YOU KNOW, WE HAVE THE CHRISTMAS TREE IN THE MIDDLE, THE GIFT BOXES.

WE'VE GOTTEN VERY CREATIVE AND WRAPPING WATER RESERVOIR PALLETS AS ANCHORS FOR THE TREE.

BUT THAT BECOMES THOSE ARE SPONSORED BY A COMPANY HERE IN TOWN, SMALL BUSINESS THAT SPONSORS THE WRAPPING OF THOSE.

THOSE BECOME PHOTO OPS AS WELL.

THERE ARE SOME OTHER PHOTO OP OPPORTUNITIES THAT WE COULD ORDER AND TRY TO HAVE SOMETHING HERE IN TIME.

I MEAN, WE'RE GETTING DOWN TO CRUNCH TIME FOR PEOPLE THAT PUTTING OUT COMMERCIAL LIGHTING AND PHOTO OPS.

THERE'S OTHER OPPORTUNITIES TO ADD MORE LIGHTING.

[00:10:01]

AS OF RIGHT NOW, WE REALLY I'M LOOKING AT A PICTURE ON SLIDE FIVE AND IT SHOWS LIKE BASICALLY WE JUST DECORATE THE PLAZA PART, THE TREES THAT COME DOWN THE YES, THE WALKWAY WE USED TO PROMENADE, WE USED TO BE ABLE TO PARTNER WITH ENCORE TO PUT THEM ON THE LAMP POLES.

ENCORE DOES NOT OFFER THAT SERVICE ANYMORE FOR TO ALLOW US TO BASICALLY PAY FOR ELECTRICITY TO PLUG INTO THE LIGHT POLES.

THEY DO NOT DO THAT SERVICE ANYMORE, SO.

BUT WE CAN IDENTIFY SOME OTHER AREAS.

LAST YEAR WE ADDED THE BIG CRAPE MYRTLE ON WARREN AND RENFRO, THE CORNER THERE AND SOME OTHER TREES TRYING TO GET MORE LIGHTING IN AND AROUND THE PLAZA AND SPREAD IT OUT AS MUCH AS WE CAN.

BUT IT BECOMES MORE OF A WHERE ELECTRICITY IS AVAILABLE AS WELL.

WE COULD LOOK AT OTHER PARKING LOTS, THINGS OF THAT NATURE THAT ARE NOT ON CORE LOTS.

I WOULD THINK IT WOULD BE REALLY FUN TO MAYBE LOOK AT AND PROVIDE THIS INFORMATION FOR NEXT YEAR, BECAUSE I KNOW IT'S I SAW THAT HOLIDAY DESIGN SISTERS, LIKE LAST MONTH, POSTED A PICTURE THAT THEY GOT THEIR DELIVERY.

SO FOR COMMERCIAL BUSINESSES, I UNDERSTAND IT'S PROBABLY A LITTLE LATE TO TRY AND ADD THIS YEAR, BUT SOMETHING TO LOOK FORWARD TO NEXT YEAR, WHICH IS WHY I WAS PAUSING ABOUT A THREE YEAR COMMITMENT, IS MAYBE RENFRO AND THE ISLANDS ALONG THE MEDIAN IF THERE'S ELECTRICITY AVAILABLE.

YOU KNOW, JUST WE ARE REALLY MAKING AN EFFORT TO EXTEND OLD TOWN OVER THOSE RAILROAD TRACKS.

SO WHAT OTHER OPPORTUNITIES ARE OUT THERE? YEAH, I MEAN, THERE'S CITY OF DENISON CONTRACTS AND BRINGS IN AN ICE SKATING RINK EVERY YEAR FOR THE HOLIDAYS.

WELL, YOU KNEW WHERE I WAS HEADING.

YEAH. SO I MEAN, THERE'S IT'S ALL I MEAN, IT'S ALL BUDGET, YOU KNOW, IN TERMS OF BUT WE HAVEN'T REALLY TALKED ABOUT WE HAVE NOW WHAT OTHER OPTIONS THERE MIGHT BE.

THEY DO A FABULOUS JOB, BUT IT'S JUST REALLY THIS PLAZA SQUARE.

SO WITH THE GROWTH THAT WE'RE HAVING IN OLD TOWN, I WOULD LIKE TO LOOK AT SOME OPPORTUNITIES, LOOK FOR JUST TO SEE WHAT'S OUT THERE.

THERE'S OTHER I REALLY LIKE TO SEE A QUOTE TO HAVE AN ICE SKATING RINK.

JUST WHAT DOES THAT LOOK LIKE PRICING WISE? IT COST DENISON $180,000 FOR THE HOLIDAY TO BRING IT IN.

IT'S TURNKEY.

WOW. SO.

WELL, I MAY HAVE LOOKED AT THAT A LITTLE BIT.

THANKS. YOU'RE WELCOME.

NOT A HOT TUB. NO, JUST NOT, BUT THERE'S A BIG DRAW.

IN OLD TOWN DURING THE HOLIDAYS.

PEOPLE ARE WALKING AROUND, THEY'VE GOT THEIR HOT COCOA FROM THE COFFEE SHOPS, THEY GRAB A SANDWICH OR WHATEVER IT MAY BE, AND THEY'RE LOOKING FOR THINGS TO DO.

THEY'RE FAMILY ORIENTED AND THEY'RE I WANT THEM TO STAY HERE AND DO THOSE FUN THINGS.

AND OUR HOTEL MOTEL TAX FUND IS PRETTY HEALTHY.

AND SO THESE ARE JUST SOME THINGS THAT I WOULD LIKE POTENTIALLY TO LOOK AT FOR THE FUTURE.

WE CAN PUT SOME OPTIONS TOGETHER AND BRING IT BACK.

COOL. I ALSO THINK THAT WE FORGET ABOUT HIGHWAY 174.

AND OF COURSE, I WAS THERE FOR QUITE SOME TIME AND I FELT LIKE Y'ALL DIDN'T CARE ABOUT ME.

I WAS OUT THERE BY MYSELF AND A LOT OF THE OTHERS DID TOO.

IF WE DIDN'T DO ANYTHING ELSE OUTSIDE OF MAYBE PUT SOME FLAGS UP THAT SAYS MERRY CHRISTMAS, SURE BE NICE, BECAUSE THE PLAZA IS NOT THE ONLY PLACE IN TOWN THAT DOES BUSINESS. WE CAN LOOK AT OTHER AREAS OF TOWN WHERE WE CAN REACH OUT TO TEX DOT AND SEE WHAT THEIR POLICIES ARE, WITH BANNERS ON THEIR LOT POLES AND THINGS OF THAT NATURE.

FOR JUST NOT CHRISTMAS TIME, BUT FOR OTHER HOLIDAYS, OTHER HOLIDAYS AND BANNERS.

SO VETERANS DAY, WE HANG UP THE BANNERS HERE IN OLD TOWN.

THAT'S A VERY GOOD POINT TO LOOK AT OTHER HOLIDAYS.

WE CAN LOOK AT OTHER OPTIONS IN AND AROUND TOWN OF SOME DIFFERENT OPPORTUNITIES.

SO SOUNDS GOOD.

THANK YOU. APPRECIATE IT.

NO PROBLEM. I JUST ONE SINCE YOU MENTIONED BACKDROPS, DO YOU THINK THAT'S SOMETHING THAT WE MIGHT BE ABLE TO LOOK INTO THIS YEAR. THAT'S SOMETHING WE CAN LOOK AT SOME SOME OPPORTUNITIES TO SEE WHAT THEIR TIMETABLE IS ON DELIVERY.

AND WE CAN BRING THAT TO THE CITY MANAGER FOR TO TAKE A LOOK AT OUR BUDGET IN THE BUDGET, SEE WHAT WE WANT TO DO, WE'LL DEFINITELY EXPLORE IT. I WANT TO STOP SHORT OF SAYING YES WITHOUT SAYING THE PRICING, UNDERSTANDABLY.

THANK YOU, I APPRECIATE THAT.

THANKS, ALEX. NO PROBLEM. THANK YOU.

ALEX, I KNOW WE'RE WAY EARLY, BUT I LIKE THIS.

LIKE SLIDE FIVE LIKE VICTORIA WAS TALKING ABOUT WHEN THOSE TREES MATURE, JUST LEAVING THOSE LIGHTS ALL YEAR ROUND, LIKE IN HIGHLAND VILLAGE AND DALLAS.

SO SOME OF THAT'S COME UP BEFORE OF ASKING TO LEAVE THEM UP ALL YEAR ROUND.

IT DOES. YOU KNOW, MAYBE THAT'S SOMETHING THAT AS THE TREES MATURE IT DOESN'T HURT THEIR GROWTH.

RIGHT. AND LATER IN LIFE.

BUT YEAH THAT'S SOMETHING WE COULD DEFINITELY LOOK AT FOR THE MATURE TREES.

BUT WE WERE TOLD BY A COUPLE OF ARBORIST TO LIKE AS THEY'RE GROWING NOW.

RIGHT. IT'S PROBABLY NOT GOOD TO LEAVE THE LIGHTS ON THERE.

IT'S SOMETHING TO THINK ABOUT THOUGH. YES OKAY.

[00:15:07]

IS THERE A MOTION FOR FIVE C? I'LL MOVE TO APPROVE FIVE C.

I'LL JUST SECOND. DO WE NEED.

ARE YOU JUST WANTING A ONE YEAR CONTRACT ON THIS OR DO YOU WANT TO CHANGE IT OR.

NO. I THINK BASED ON WHAT HE'S SAYING, WE'RE GOING TO HAVE TO LOOK AT OPTIONS.

AND BASICALLY WE'D PROBABLY HAVE AN ADDENDUM TO THE CONTRACT OR POTENTIALLY CANCEL IT.

SO LIKELY WHAT WOULD HAPPEN IS THAT IF WE WERE GOING TO THIS WAS SPECIFICALLY ABOUT LIGHTING.

AND SO WE COULD DO AN ADMINISTRATIVE CHANGE ORDER POTENTIALLY TO ADDRESS THIS.

IF WE TALK ABOUT SCOPE OUTSIDE OF LIGHTING, THEN WE'D LIKELY COME BACK.

THAT'S WHY I THINK WE JUST NEED TO APPROVE IT AS IS, BECAUSE WE KNOW WE WANT THIS LIGHTING AND WHAT OTHER OTHER OPTIONS MAY FALL UNDER HOLIDAY DESIGN SISTERS THAT WE'RE USING NOW. AND IT MAY NOT.

IT MAY BE A PIECE OF AND ON THE THE PHOTO OPS, THE ONES THAT WE HAVE BOUGHT FOR LIKE VALENTINE'S DAY THAT'S OUT THE CHAIR, THAT'S OUT IN THE SPRING.

THOSE ARE STUFF THAT WE BUDGET FOR IN THE BUDGET THAT JUST STAFF IDENTIFIES, BUYS SOMETHING AND PUTS IT OUT.

RIGHT. IN TERMS OF THAT SO THE PHOTO OP STAYS IN OUR IT JUST STAYS.

WE STORE IT.

OUR PARKS DEPARTMENT STORES IT FOR US.

AND THEN WE PUT IT OUT DURING THE SEASON.

COOL. THANK YOU. YEAH.

I'LL SECOND A MOTION BY VICTORIAN AND A SECOND BY ADAM.

PLEASE VOTE. PASSES UNANIMOUS.

THANK YOU, MAYOR AND COUNCIL.

THAT BRINGS US TO SECTION SIX DEVELOPMENT APPLICATIONS.

[6.A.KIA Dealership at 1233 Tarver Rd (Case 23-074): Hold a public hearing and consider approval of an ordinance for a commercial site plan with waivers, and a zoning change request from “A”, Agricultural, to “C" Commercial with a SUP, Specific Use Permit, allowing “Automobile sales” in specific plan area 3, “Hidden Creek Development Center” of the IH-35 Overlay district. (Staff Presenter: Tony D. McIlwain, Development Services Director) (The Planning and Zoning Commission recommended approval by a vote of 7-0) (First and Final Reading)]

SIX A IS A KIA DEALERSHIP AT 1233 TARVER ROAD.

THIS IS CASE 23-07 FOR TONIGHT'S TO HOLD A PUBLIC HEARING AND CONSIDER APPROVAL OF AN ORDINANCE FOR A COMMERCIAL SITE PLAN WITH WAIVERS AND A ZONING CHANGE REQUEST FROM A AGRICULTURAL TO SEE COMMERCIAL WITH A SUP SPECIFIC USE PERMIT ALLOWING AUTOMOBILE SALES IN SPECIFIC PLAN.

AREA THREE. HIDDEN CREEK DEVELOPMENT CENTER OF THE INTERSTATE 35 OVERLAY DISTRICT.

THIS IS BEFORE CITY COUNCIL ON FIRST AND FINAL READING, AND THE STAFF PRESENTER THIS EVENING IS TONY MCELWAIN, DEVELOPMENT SERVICES DIRECTOR.

MISTER MCELWAIN. THANK YOU AMANDA.

GOOD AFTERNOON OR GOOD EVENING, I SHOULD SAY COUNCIL.

AS THE CITY SECRETARY MENTIONED, THIS IS A TWO PART REQUEST.

ONE IS FOR APPROVAL OF THE LAND USE THAT IS ASSOCIATED WITH THE APPLICANT'S DEVELOPMENT PROPOSAL FOR AUTO SALES.

AND THE SECOND COMPONENT IS YOUR CONSIDERATION AND APPROVAL OF A COMMERCIAL SITE PLAN WITH WITH WAIVERS.

SO JUST AS A PREFACE TO THIS ITEM AND THE ITEM THAT IS FOLLOWING IT, AT OUR LAST COUNCIL MEETING, WE DISCUSSED WHAT COULD BE DONE WITH REGARD TO COMMERCIAL SITE PLAN WAIVERS.

AND SO THE STAFF HAS CONTINUED TO WORK ON THAT.

OBVIOUSLY, THESE TWO APPLICATIONS WERE IN OUR DEPARTMENT AND UNDER REVIEW PRIOR TO US HAVING THAT CONVERSATION, BUT WE'RE WORKING REVISIONS THROUGH THE CITY MANAGER'S OFFICE AND LOOKING AT A DATE WHERE WE CAN PROVIDE YOU WITH SOME OPTIONS SO THAT WE CAN MITIGATE SOME OF THESE REQUESTS AS THEY'VE BEEN COMING TO YOU. WITH REGARD TO THIS REQUEST, THE APPLICANT IS MISTER JOHN HAMILTON WITH INTERNATIONAL AUTOS KIA, JUST BY WAY OF WHAT WE HAVE FOR FUTURE LAND PLANNING IN THE AREA, THIS HAS BEEN SET ASIDE FOR REGIONAL OFFICE OR COMMERCIAL USE.

CURRENTLY IT'S ZONED FOR AGRICULTURAL USE.

AND PART OF THE ACTION TONIGHT IS TO APPROVE A BASELINE ZONING AND AN SCP FOR THE AUTO SALES TO TAKE PLACE ON THE ON THE PROPERTY.

SO THIS GRAPHIC GIVES YOU SITE INFORMATION AS IT WAS PRESENTED TO STAFF BY THE APPLICANT WITH REGARD TO THE EXISTING ZONING.

THE PROPOSED LAND USE, SOME OF THE SITE CONSIDERATIONS.

PARKING SOME OF THE LANDSCAPING REQUIREMENTS AND TOTAL PARKING AREA.

INVENTORY. PARKING THINGS OF THAT NATURE THAT ARE TYPICALLY ASSOCIATED WITH A AUTO DEALERSHIP.

SO JUST BY WAY OF WHAT'S REQUIRED, I'LL JUST HIT ON SOME THINGS.

70 REQUIRED RETAIL PARKING SPACES FOR THE SITE INFORMATION.

AND THAT'S ALONG THE NORTH AREA.

AND THEN ON THE SOUTH AREA WE'VE GOT 86 REQUIRED PARKING.

AND SO IN THAT PARTICULAR INSTANCE THE APPLICANT IS MEETING THE REQUIREMENTS, GIVE YOU SOME CHANCE JUST TO LOOK AGAIN AT THE SITE AND FAMILIARIZE YOURSELF WITH IT BEFORE PROCEEDING TO THE NEXT SLIDE.

AND IF YOU HAVE ANY QUESTIONS ABOUT THIS PARTICULAR SLIDE, YOU CAN YOU CAN ASK ME.

IS THERE REALLY A NEED TO STILL HAVE THIS MANY INVENTORY SPOTS? I NOTICED, LIKE THERE'S SOMETIMES WHEN I DRIVE PAST THE TOYOTA AND THERE'S LIKE 30 CARS OUT THERE, ARE THEY JUST I DON'T KNOW HOW MUCH YOU KNOW ABOUT THIS MARKET,

[00:20:09]

BUT IT'S A LOT OF SPACE AND A LOT OF PARKING SPOTS.

DO THEY REALLY CARRY THE INVENTORY? ARE THEY ABLE TO CARRY THE INVENTORY THAT THEY CARRY? YEARS AGO CAR DEALERSHIPS DID.

SURE. SO, YOU KNOW, I WON'T SPEAK SPECIFICALLY AS TO WHAT KIA TYPICALLY ASKS FOR.

I CAN TELL YOU THAT IN OUR DISCUSSIONS, THIS WAS SOMETHING THAT WE DISCUSSED WITH THE APPLICANT.

PARKING FOR CUSTOMERS, PARKING FOR INVENTORY.

AS YOU MIGHT ALL IMAGINE, THEY WOULD PREFER TO HAVE MORE PARKING MAYBE THAN INVENTORY, JUST IN THE EVENT THAT THERE'S AN INFLUX OF VEHICLES.

I CAN'T SPEAK SPECIFICALLY TO WHAT KIA IS MODELING AS FAR AS WHAT IT LIKES TO HAVE AS FRANCHISE USES, BUT THIS IS IN LINE WITH WHAT WE TYPICALLY SEE.

BUT THE BIGGER THE IMPERVIOUS AREA, THE MORE REQUIREMENTS THAT, OF COURSE, ARE TRIGGERED.

SO IN TERMS OF US LOOKING AT AND EVALUATING PARKING, THIS IS PART OF A LARGER, BROADER DISCUSSION THAT WE ARE UNDERTAKING IN-HOUSE WITH OUR ZONING AMENDMENT THAT WE'RE STILL WORKING ON. SO CAN'T ANSWER THAT DEFINITIVELY.

BUT IT'S A QUESTION THAT WAS RAISED IN A LOT OF CONCRETE.

YES. AND, YOU KNOW, JUST THE NATURE OF THIS BUSINESS, IT SEEMS A LOT MORE IS ORDERED OR, YOU KNOW, NOT NECESSARILY KEPT ON THE LOT.

YES. AND SO, LIKE, I UNDERSTAND THAT THERE'S GOING TO BE AN INFLUX AND SOMETIMES THEY HAVE MORE AND SOMETIMES THEY HAVE LESS.

BUT 369 AND 286, THAT'S A LOT OF PARKING SPOTS.

ANY OTHER QUESTIONS? COUNCIL? I HAVE A QUESTION ABOUT A SLIDE THAT MAY NOT BE IN YOUR PRESENTATION ON THE CIVIL PLANS.

IT SHOWS PAVING AS LIGHT DUTY PAVING AND HEAVY DUTY PAVING.

DO YOU KNOW WHAT THE DIFFERENCE IS? NOT WITH REGARD TO WHAT'S BEING POSED ON THE CIVIL PLAN? I CAN'T ANSWER THAT DEFINITIVELY.

I ASSUME THIS IS ALL IMPERMEABLE HARD SURFACE CONCRETE.

YES, YES.

AND WHAT WE'RE LOOKING AT WITH THIS SITE PLAN IS ONE OF THE THINGS THAT WE DISCUSSED INTERNALLY IS PART OF WHAT WE HAVE TO DO IS IF IT'S APPROVED FOR THIS TO TARRANT COUNTY PUBLIC HEALTH DISTRICT, BECAUSE WE HAVE A QUESTION THAT NEEDS TO BE ANSWERED WITH REGARD TO THIS AREA, ISN'T SEWERED.

WHAT HAPPENS TO ON SITE SEWERAGE FACILITY THAT MAY LEND ITSELF TO SOME MATERIAL CHANGES TO THE SITE PLAN IF IT'S APPROVED BY YOU, IN WHICH CASE WE WOULD HAVE TO BRING IT BACK AND YOU WOULD SEE LESS IMPERVIOUS AREA ON THE SITE TO ACCOMMODATE THE ON SITE SEWER FACILITY.

ANY OTHER QUESTIONS? COUNCIL.

I KNOW THIS IS JUST A SITE PLAN RIGHT NOW, BUT I WANT US TO BE MINDFUL.

THE TRAFFIC SITUATION WE HAVE ON THE ACCESS ROAD? YES, SIR. AND THE EGRESS OF THAT AREA? YES, SIR. SO WHEN IT'S TIME, WE NEED TO BE AWARE OF THAT.

SO, YOU KNOW YOUR MENTION OF IT BEING JUST A SITE PLAN.

THIS IS ACTUALLY MORE THAN JUST THAT.

AND I WANT TO TALK BACK TO WHAT MISS JOHNSON SAID.

SO THIS DOES INCLUDE APPROVAL OF AN SCP.

SO I THINK TO THE EXTENT THAT YOU CAN ASK QUESTIONS OF THE APPLICANT REGARDING PARKING AND IMPERVIOUS SURFACE THAT CAN THAT CAN TAKE PLACE, OR YOU CAN ASK THE QUESTIONS BECAUSE IT DOES INCLUDE APPROVAL OF AN SCP, AND THOSE ARE QUESTIONS THAT THEY ARE PROBABLY MORE EQUIPPED TO ANSWER BASED ON WHAT THEY'RE DOING ON BEHALF OF KIA.

ANYBODY ELSE. WE WERE PROVIDED BUILDING RENDERINGS THAT WE HAVE ON THE SCREEN THAT SHOWS, AMONG OTHER THINGS, A CAR WASH BAY, THE EXTERIOR FACADE OF THE BUILDING, THE SERVICE BAYS WHICH ARE TO THE LEFT OF THE SCREEN.

AND THEN, OF COURSE, YOU HAVE THE GRAPHIC THAT GIVES YOU THE LOOK OF THE BUILDING.

THE PREDOMINANT FEATURE AS IT FACES THE MAIN STREET WILL BE GLASS TO ALLOW FOR A BETTER VIEW OF THE INVENTORY.

SO THIS SLIDE GIVES YOU INFORMATION AS FAR AS THE OVERALL LANDSCAPE REQUIREMENTS.

AND THEN WE HAVE 35 LANDSCAPE REQUIREMENTS AND BUILDING FOUNDATION REQUIREMENTS.

SO IN THE AGE 35 OVERLAY STANDARDS, THOSE STANDARDS ESSENTIALLY TRUMP ANY OTHER LANDSCAPING STANDARDS WE HAVE IN THE CODE TO THE TO THE EXTENT THAT THERE IS A CONFLICT, WE GO WITH THE 35 LANDSCAPING STANDARDS.

THE PURPOSE OF THIS SLIDE, COUNCIL IS TO GIVE YOU SOME IDEA OF THE LOT AREA, WHICH IS APPROXIMATELY 12 ACRES.

SO WHAT'S REQUIRED FOR THE CITY OF BURLESON? YOU NEED TO HAVE 20% OF THE OVERALL SITE BEING LANDSCAPED.

WHAT'S BEING PROPOSED IS 26.73% OF THE LOT AREA TO BE LANDSCAPED.

FOR THE FRONT YARD, IT'S A 40% REQUIREMENT.

[00:25:02]

THIS IS A VARIANCE REQUEST BECAUSE THEY'RE LOOKING AT 17.5% OF THAT AREA BEING LANDSCAPED, NOT THE 40%.

SO YOUR FIRST VARIANCE IS TO ALLOW A LESSER PERCENTAGE OF WHAT WE CONSIDER FRONT YARD LANDSCAPING.

THAT IS THE FRONT OF THE PROPERTY THAT FACES 35.

WITH REGARD TO YOUR STREET LANDSCAPING REQUIREMENTS.

WHAT'S BEING WHAT THE CODE REQUIRES IS ONE THREE INCH CALIBER TREE EVERY 30FT ON CENTER OF THE SITE.

THEY'RE PROPOSING 24 THREE INCH CALIPER TREES, WHICH MEETS OUR REQUIREMENT.

THEY ARE. WE REQUIRE THREE AND 60 SHRUBS.

THEY ARE EXCEEDING THAT BY PROPOSING 455 GALLON SHRUBS.

AND LASTLY, BUILDING FOUNDATION REQUIREMENTS.

WE REQUIRE A TOTAL OF SEVEN TREES.

THEY ARE PROPOSING 13 TREES IN THIS PARTICULAR INSTANCE.

SO TO THE EXTENT THAT THEY HAVE OVER LANDSCAPED TO COMPENSATE AND MITIGATE THE VARIANCE REQUEST, THIS HAS TAKEN PLACE, BUT NOT ALONG THE FRONT OF THE PROPERTY AS IT FACES I-35.

THIS IS A TYPICAL SITE CONFORMANCE TABLE THAT WE PROVIDE TO YOU WITH.

IT'S JUST WHAT'S REQUIRED IN THE STAFF FINDING FINDINGS.

EXCUSE ME. SO IT'S IN COMPLIANCE WITH ALL DEVELOPMENT REGULATIONS WITH THE EXCEPTION OF THE WAIVER TO THE DESIGN STANDARDS FOR PARKING IN THE FRONT YARD.

SETBACK. AND THEN A BREAKDOWN OF THE COMPLIANCE WITH PARKING AND ADA SPACES AS WELL. SO WHAT ARE THE WAIVERS THAT ARE BEING REQUESTED OF YOU TONIGHT? WHAT'S BEING REQUESTED ARE TWO ITEMS THAT REQUIRE THREE ITEMS THAT REQUIRE YOUR CONSIDERATION, AND ONE ITEM THAT REQUIRE THE P Z'S CONSIDERATION, WHICH HAS ALREADY BEEN VOTED ON.

APPENDIX C URBAN DESIGN STANDARDS NO OFF STREET PARKING BETWEEN THE PRINCIPAL ADDRESS OF THE BUILDING AND THE STREET, UNLESS THE CITY MANAGER OR HIS DESIGNEE APPROVES AN ALTERNATIVE DESIGN.

WE'VE BOUGHT THIS FOR YOU.

STAFF SUPPORTS THE WAIVER TO THE OFF STREET PARKING BASED ON THE NATURE OF THE PROPOSED USE.

AUTOMOBILE SALES.

SO ESSENTIALLY WHAT WE'RE SAYING IS WE ANTICIPATE THESE USES HAVING PARKING IN FRONT OF THE BUILDING AND BETWEEN THE BUILDING AND THE RIGHT OF WAY FOR THIS PARTICULAR PLANNING AREA IN THE CITY, WE HAVE AT LEAST 5% NET SITE AREA TO BE A COMBINATION OF LAND AREA PROVIDED AS OPEN SPACE VERSUS THE THE OVERALL LANDSCAPING REQUIREMENT FOR UP TO 50% OF THE TOTAL REQUIREMENT.

SO IT'S ESSENTIALLY WE DO A TRADE OFF IN A RATIO OF WHAT WE EXPECT TO BE LANDSCAPING LANDSCAPED VERSUS PUBLIC OPEN SPACE.

SO THE APPLICANT IS REQUESTING A WAIVER BECAUSE THEY'RE PROVIDING ADDITIONAL LANDSCAPING TO THE OVERALL SITE, WHICH WE'RE FINE WITH THAT.

WE THINK THEY'VE DONE IT WHERE IT FITS.

AND SO THE LAST OR THE NEXT WAVE OF REQUESTS IS YOU CAN'T HAVE MORE THAN 40% OF YOUR LANDSCAPING IN THE DESIGNATED FRONT YARD.

THIS IS THE ITEM THAT WENT TO THE PLANNING AND ZONING COMMISSION, BECAUSE IT FALLS OUTSIDE OF THE 35 CORRIDOR INTO OUR GENERAL LANDSCAPING STANDARDS, THE PNC AND CONSIDERATION OF THE APPLICANT'S REQUEST TOOK CONSIDERATION OF THE OVERALL LANDSCAPING AND RECOMMENDED APPROVAL OF THAT TO YOU FOR YOUR ACTIONS TONIGHT.

SO. BUT THERE'S THE WATER SUPPLY CORPORATION IS TYPICALLY THE ENTITY THAT SERVES THIS AREA.

THEY WILL SERVE THE AREA.

SEWER WILL NOT BE PROVIDED TO THE AREA.

THE MAIN ENTRANCE IS PROPOSED FROM THE SERVICE ROAD, WHICH TEXDOT AND A PERMIT FROM TEXDOT WOULD BE REQUIRED.

WE DID PROVIDE PUBLIC NOTICE TO RESIDENTS IN THE AREA.

THAT OUTER YELLOW BOUNDARY SHOWS YOU THOSE PROPERTY OWNERS THAT WERE CONTACTED.

RECORD OF APPROVAL OF THEIR SECTION OF THE WAIVER BY A VOTE OF 7 TO 0.

AND MR. HAMILTON WAS THERE PRESENTING KIA.

AND WE DID HAVE A RESIDENT THAT INQUIRED ABOUT LIGHTING STANDARDS JUST BY WAY OF HOW THAT WORKS.

COUNCIL, WE DO NOT ALLOW LIGHT ENCROACHMENT OFF THE PROPERTY, SO THEY JUST NEED TO DEVELOP IN ACCORDANCE WITH OUR REGULATIONS AND THAT SHOULD TAKE CARE OF ITSELF.

AND I'D LIKE TO ANSWER ANY QUESTIONS THAT YOU HAVE.

IS THERE ANY QUESTIONS? YEAH, TONY. SIR, AS THIS PROGRESSES, IS THERE GOING TO BE ANY PLANS FOR A RETENTION POND FOR STORMWATER RUNOFF OR.

MY BEST ANSWER TO THAT IS, AS IT PROGRESSES, WE WILL EVALUATE THAT.

[00:30:01]

YES, SIR. I THINK WHAT WE'RE LOOKING AT IS IF IT'S APPROVED TONIGHT, WE HAVE TO SEE WHAT WILL ULTIMATELY HAPPEN WITH REGARD TO THE SITING OF THE ON SITE SEWER FACILITY.

AND THEN IF THERE ARE CHANGES THAT HAPPEN WITH THE PLANS, OF COURSE, OUR PUBLIC WORKS ENGINEERING STAFF WILL REVIEW THAT TO MAKE SURE THEY MEET THE CITY CODES.

OKAY. THANK YOU. ANYBODY ELSE.

PUBLIC HEARING. I'M GOING TO OPEN THE PUBLIC HEARING AT 601.

I HAVE NO SPEAKER CARDS AT THIS TIME.

I WANT TO CLOSE THE PUBLIC HEARING AT 602.

WE DIDN'T HEAR FROM ANY PARENTS AT THE HK, THE HOLY CROSS CHRISTIAN ACADEMY.

WE DID NOT KNOW.

HOW MANY ATOMS WERE YOU VOTING ON? WHAT? ARE YOU GOING TO DO IT ALL AT ONCE? OR IS IT ONE? IS THERE A MOTION ON THIS? MR. MAYOR, BEFORE YOU VOTE, YOU ARE VOTING ON APPROVAL OF AN SCP.

APPROVAL OF REZONE WITH AN SCP AND THE SITE PLAN WITH THE ASSOCIATED WAIVERS.

WHOEVER MAKES THIS MOTION.

DO YOU ALL UNDERSTAND THAT? OKAY. WE NEED A SECOND.

I HAVE A MOTION BY RONNIE AND A SECOND BY DAN.

PLEASE VOTE.

MOTION PASSES 6 TO 1.

THANK YOU, MAYOR AND COUNCIL.

THAT BRINGS US TO ITEM SIX B BASED IN STORAGE AT 755 EAST RENFRO STREET.

[6.B..Basden Storage at 755 E Renfro St. (Case 23-010): Hold a public hearing and consider approval of an ordinance for a commercial site plan with waivers, and a SUP, Specific Use Permit, allowing “Mini-warehouse” in the C, Commercial Zoning District and specific plan area 1, “Spinks” of the IH35 Overlay district. (Staff Presenter: Tony McIlwain, Development Services Director)(The Planning and Zoning Commission recommended approval by a vote of 7-0)(First and Final Reading)]

CASE 20 3-010.

TONIGHT'S TO HOLD A PUBLIC HEARING AND CONSIDER APPROVAL OF AN ORDINANCE FOR A COMMERCIAL SITE PLAN WITH WAIVERS AND AN SP SPECIFIC USE PERMIT ALLOWING MINI WAREHOUSE IN THE C COMMERCIAL ZONING DISTRICT AND SPECIFIC PLAN AREA ONE SPEAKS OF THE INTERSTATE 35 OVERLAY DISTRICT.

THIS IS BEFORE CITY COUNCIL ON FIRST AND FINAL READING, AND THE STAFF PRESENTER IS ONCE AGAIN TONY MCILWAIN, DEVELOPMENT SERVICES DIRECTOR, MR. MCILWAIN. THANK YOU AMANDA COUNCIL.

MUCH LIKE YOUR PREVIOUS ITEM, THIS ITEM DOES INVOLVE APPROVAL OF AN SCP FOR MINI WAREHOUSE USE AND THIS IS A SITE PLAN THAT REQUIRES MULTIPLE WAIVERS AND I'LL TRY TO.

CONDENSE THIS INTO BITE SIZED ELEMENTS TO MAKE A LITTLE BIT MORE UNDERSTANDABLE FOR EVERYONE INVOLVED.

WE ENGAGE WITH MR. BASDEN SEVERAL MONTHS AGO REGARDING HIS DESIRE TO FURTHER DEVELOP HIS BUSINESS OPERATIONS ON THIS PROPERTY, AND DURING THE COURSE OF DISCUSSIONS, WE FIRST DISCUSSED THE APPLICABILITY OF THE CITY'S ZONING STANDARDS TO WHAT HE WAS LOOKING TO DO.

AND THEN AS THE PROJECT TOOK ON GREATER DETAILING, IT PROVIDED US AN OPPORTUNITY TO DISCUSS WHAT PROVISIONS OF THE CODE HE WAS ABLE TO MEET VERSUS WHAT HE WOULD NEED TO HAVE A WAIVER REQUEST ON BY WAY OF THE SITE.

THIS PROPERTY IS ZONED COMMERCIAL, AND IT'S LOCATED IN OUR I 35 SPECIFIC PLAN AREA THAT WE CALL SPINKS.

AND ESSENTIALLY THIS IS A OVERLAY, BUT THEN A CORRIDOR PLAN WITHIN THE OVERLAY OVERLAY, WHICH FURTHER BREAKS DOWN USES THAT ARE ALLOWED.

SO IN THIS PARTICULAR INSTANCE, MR. BASDEN IS LOOKING FOR A MINI WAREHOUSE FOR HIS PROPOSED USE, AND HE SUBMITTED A COMMERCIAL SITE PLAN TO CONSTRUCT A RETAIL SELF-STORAGE FACILITY ON THE SITE.

IT'S COMMUNITY COMMERCIAL ON THE CITY'S COMPREHENSIVE PLAN.

AND AS I MENTIONED, THAT THAT TRACK THAT IS HIGHLIGHTED IN THE LIGHT BLUE ON THE RIGHT OF THE SCREEN IS THE PROPERTY OWNED BY MISTER BAISDEN.

SO THIS IS A SITE PLAN THAT DEMONSTRATES WHAT MR. BASTEN WOULD LIKE TO DO.

THIS IS A THREE STORY COMMERCIAL STRUCTURE.

BUILDING FOOTPRINT IS NEAR 56,000FT², WITH AN OVERALL GROSS FLOOR AREA EXCEEDING 153,000FT², 45FT IN HEIGHT.

THERE'S A MIXED COMPONENT IN THE SENSE THAT THE FIRST FLOOR, FORWARD FACING ELEMENT OF THE BUILDING WILL BE SET ASIDE FOR RETAIL USE, WITH THE REMAINDER OF THE STRUCTURE BEING DEDICATED TO MINI STORAGE.

ALL THREE LEVELS WILL BE CLIMATE CONTROLLED, AND THE RETAIL SUITES WILL EQUAL APPROXIMATELY 17,000FT².

[00:35:10]

IN OUR REVIEW OF THIS COMMERCIAL SITE PLAN AND OUR DISCUSSION WITH MR. BASDEN, WE MADE HIM AWARE THAT THERE WILL BE 11 TOTAL WAIVERS REQUIRED.

MOST OF THOSE WAIVERS ARE EMBEDDED IN THE I 35 OVERLAY DESIGN STANDARDS.

THERE'S ONE WAIVER THAT WILL BE REQUIRED TO THE CITY'S GENERAL LANDSCAPING STANDARDS.

AND THEN THERE ARE TWO WAIVERS ASSOCIATED WITH THE CITY'S PERIMETER SCREENING TRANSITIONAL SCREENING STANDARD TO GIVE YOU SOME IDEAS.

SO MOST OF HIS REQUESTS ARE APPLICABLE TO LANDSCAPING, TRANSITIONAL SCREENING AND THINGS OF THAT NATURE.

THIS IS AN ELEVATION THAT MR. BASDEN PROVIDED.

THIS IS FROM THE VANTAGE POINT.

IF YOU ARE LOOKING AT THE STRUCTURE FROM THE CORNER OF RENFROE AND HURST, THOSE 17,000FT² OF RETAIL SPACES ARE THE ONES THAT YOU SEE AT THE BOTTOM COUNCIL THAT ARE IN THE LIGHTER TAN COLOR.

AND THEN AS YOU TRANSITION IN BACK WILL BE METAL WALL PAINT.

EXCUSE ME, METAL WALL PANELS.

THAT WOULD BE FOR THE MAJORITY OF THE MINI WAREHOUSE PORTION OF THE DEVELOPMENT.

SO IN OUR REVIEW OF THE APPLICATION, WE BROKE DOWN 835 BUILDING DESIGN STANDARDS TO FENCING AND SCREENING REGULATIONS, AND ONE LANDSCAPING REQUIREMENT THAT WOULD REQUIRE YOUR CONSIDERATION.

JUST AS A REMINDER, CITY STAFF DOES NOT HAVE ADMINISTRATIVE APPROVAL OR, EXCUSE ME, ADMINISTRATIVE AUTHORITY TO APPROVE ANY OF THESE.

THAT'S WHY THEY'RE COMING TO YOU FOR CONSIDERATION.

AS FAR AS PARKING.

MR. BAISDEN HAS A PARKING AGREEMENT WITH THE CHURCH ADJACENT TO THE PROPERTY, WHICH WILL ALLOW HIM TO UTILIZE 23 SPACES TO ACCOUNT FOR WHAT'S NECESSARY FOR HIS BUSINESS EXPANSION.

SO WE HAVE A PARKING AGREEMENT ELEMENT TO WHAT IS BEING PROPOSED TONIGHT.

SO THIS IS A BREAKDOWN OF SOME OF THE WAIVER REQUESTS.

THE FIRST ONE DEALS WITH LANDSCAPING WE REQUIRE.

ALL PARKING AREAS SHOULD BE A MINIMUM OF 25FT FROM THE RIGHT OF WAY LINE.

DUE TO THE SIZE OF THE STRUCTURE AND SOME OF THE SITE CONDITIONS IN TERMS OF THE OVERALL SIZE OF THE LOT.

MR. BAZAN IS PROPOSING PARKING TO BE AS CLOSE AS FIVE FEET FROM THE RIGHT OF WAY LINE ALONG HURST ROAD, SO THAT'S SOMETHING THAT YOU HAVE TO CONSIDER TONIGHT.

HIS JUSTIFICATION IS THAT HURST ROAD ITSELF HAS AN EXTRA LARGE GREEN SPACE, WHICH MEASURES A DISTANCE OF 33FT FROM THE CURB TO THE RIGHT OF WAY LINE.

YOUR SECOND WAVE OF REQUEST LANDSCAPING DEALS WITH PERIMETER TREES.

WE REQUIRE A MINIMUM OF.

15 FIVE GALLON SHRUBS AND ONE LARGE TREE ON 30 FOOT CENTERS.

WHAT MR. BAISDEN IS REQUESTING IS EIGHT PERIMETER TREES ARE BEING REQUESTED IN LIEU OF THE REQUIRED 23 TREES, WHICH IS THE CALCULATION THAT WE GET AT BASED ON WHAT HE'S PROPOSING. THOSE TREES ARE SHOWN ON THE SITE PLAN IN FRONT OF YOU.

HE'S ALSO REQUESTING 110 SHRUBS IN LIEU OF THE 206 SHRUBS.

HE BELIEVES THAT THE ELEVATION OF THE SITE.

MAY LEND ITSELF TO RETAINING WALLS BEING REQUIRED, WHICH MAY INDEED IMPEDE THE PLANTING AND CANOPIES OF SOME OF THE PERIMETER TREES.

ADDITIONAL LANDSCAPING OR FOUNDATION TREE REQUIREMENTS.

THIS IS A VERY LARGE STRUCTURE.

SO ONCE YOU TRIP THE 40,000 OR THE 40,000 SQUARE FOOT THRESHOLD, THE CODE RAMPS UP IN TERMS OF WHAT'S REQUIRED.

SO. WE REQUIRE ONE THREE INCH CALIBER TREE FOR EVERY 7500FT² OF GROSS BUILDING AREA.

THAT WOULD BE, I BELIEVE, A TOTAL OF 11 TREES.

HE IS.

REQUESTING EIGHT TREES TO ACCOMMODATE THE REQUIREMENT, AND ZERO FOUNDATION TREES THAT THAT'S BASICALLY TREES RIGHT AROUND THE BUILDING. AGAIN, HE'S CITING TOPOGRAPHY AS AN ISSUE AND BELIEVES HALF OF THE BUILDING WILL BE BELOW FINISHED GRADE.

THIS DEALS WITH LANDSCAPE.

ISLANDS. THERE ARE 11 ISLANDS WHICH IS BEING PROVIDED BY MR. BASDEN, AND HE BELIEVES THAT TOPOGRAPHY IS AGAIN PLAYING A SIGNIFICANT ROLE IN TERMS OF HIS ABILITY TO PROVIDE

[00:40:04]

THE ADDITIONAL TREES AT THE LANDSCAPE ISLANDS, WHICH HE'S GOT SHOWN.

THIS CODE SECTION DEALS WITH PARKING AND HOW IT IS ARRANGED ALONG A TREE.

SO ESSENTIALLY THERE'S A CAUSE AND EFFECT.

HE'S REQUESTING LESS TREE PLANTINGS AS BY VIRTUE OF THAT, THE PARKING THAT HE'S SHOWN WOULD NOT MEET THE REQUIREMENT.

BECAUSE THERE'S NOT A TREE PARK, THERE WON'T BE A TREE PLANTED AT SOME OF THESE LOCATIONS.

YOU ADD TO THIS THE ELEMENT THAT 23 OF HIS PARKING SPACES ARE BEING PROPOSED TO TAKE PLACE OFF SITE THROUGH THE PARKING ARRANGEMENT.

THIS IS NOT A JUST THIS IS NOT A STANDARD THAT HE BELIEVES HE CAN MEET.

WE NOW TRANSITION FROM LANDSCAPING TO BUILDING DESIGN, WHICH REQUIRE AT LEAST 20% OF A WALL AREA TO CONSIST OF WINDOWS OR SIMILAR GLAZING. HE'S GOT 18% OF GLAZING ON THE EASTERN FACADE, 2% ALONG THE REAR FACADE OF THE BUILDING.

SO THE QUESTION IS.

WHAT HAPPENS TO THE FRONT.

SO THE FRONT WILL MEET THE GLAZING REQUIREMENTS.

BECAUSE YOU HAVE THE RETAIL ELEMENT THAT I SHOWED YOU ON THE PICTURE.

HE HAS NO ISSUE MEETING THAT.

BUT AS YOU GO AROUND THE BUILDING, BECAUSE OF THE NATURE OF THE USE, WITH IT BEING MANY WAREHOUSE AT THAT POINT IN TIME, YOU DON'T HAVE MUCH BY THE WAY OF WINDOWS, SO OBVIOUSLY YOU WOULDN'T HAVE MUCH BY THE WAY OF GLAZING AND THINGS OF THAT NATURE.

SO THIS IS PURELY A FUNCTION OF USE VERSUS THE CITY'S DESIGN ESTHETIC THAT IS BEING PROMOTED IN THE I-35 OVERLAY DISTRICT.

SO SPEAKING OF THAT, THIS GIVES YOU THE VANTAGE POINT OF HOW WILL THE BUILDING LOOK FROM THE EAST AND NORTH PERSPECTIVE? SO SOUTH IS ALONG RENFRO STREET.

SO NORTH WOULD BE THAT PORTION OF THE BUILDING THAT ABUTS THE CHURCH.

EAST WOULD BE HEADING EAST ALONG RENFREW STREET.

SO YOU SEE THE WRAPAROUND OF THE RETAIL SPACE ALONG THE EASTERN VANTAGE POINT OF THE BUILDING, BUT THEN YOU TRANSITION TO WHAT WE CONSIDER TO BE A WAREHOUSE STRUCTURE TO THE BACK.

YOU HAVE A ROLL UP DOOR AND ANOTHER DOOR AND A BAY DOOR.

THERE'S NO RELIEF OR ORIENTATION BEYOND JUST THE FLAT FACADE OF THE METAL PANELING TO THE BUILDING.

0% MASONRY IN THESE PARTICULAR AREAS AND NO GLASS.

OBVIOUSLY TO THE BACK OF THE BUILDING.

COUNCIL. THIS IS ANOTHER DESIGN ELEMENT AND IT DEALS WITH THE SPACING OF COLUMNS AND PIERS.

SO WE HAVE AN ELEMENT WHERE YOU HAVE TO BE AS CLOSE TO ONE ANOTHER AS YOU ARE TALL.

SO IF YOU HAVE AN EIGHT FOOT COLUMN, IT CAN'T BE MORE THAN EIGHT FEET AWAY FROM ANOTHER COLUMN.

HE'S HE'S GOT EIGHT FOOT COLUMNS THAT HE'S LOOKING TO PUT 26FT, EIGHT INCHES APART IN LIEU OF WHAT WOULD BE 16FT.

HE'S GOT A 16 FOOT COLUMN WHICH REQUIRES 16FT SPACING.

HE WANTS TO SPACE THOSE OUT.

I ACTUALLY THINK THAT BASED ON THE USE FROM THE FRONT ELEVATION, I THINK IT WORKS JUST FINE IN TERMS OF IT BEING APPROPRIATE TO THE SCALE OF THE BUILDING.

FENCING AND SCREENING JUMPS US OUT OF THE I-35 CORRIDOR AND INTO ANOTHER SECTION OF THE CODE, THAT BEING CHAPTER 36.

SO AS WE LOOK AT THE SITE PLAN, WE'VE GOT A RECYCLING ENCLOSURE, TRASH AND RECYCLING ENCLOSURE, AND OUR CODE REQUIRES IT TO BE OUTSIDE OF A SETBACK.

IN THIS PARTICULAR CASE, THE SETBACK IS TEN FEET.

HE'S GOT IT THREE FEET AWAY FROM THE PROPERTY LINE, WHICH IS A SEVEN FOOT ENCROACHMENT.

HE IS ASKING YOUR CONSIDERATION.

TO ALLOW THAT TO BE IN PLACE WITH THE JUSTIFICATION IS THAT IT'S INTENDED FOR THE RETAIL COMPONENT OF THE PROJECT AND NEEDS TO BE NEAR THE RETAIL AREA, RETAIL AREA AND FURTHER AWAY FROM THE WAREHOUSE PERSPECTIVE.

HE ALSO HAS JUSTIFIED THAT THE THAT GREEN LINE IS ESSENTIALLY 30FT AWAY FROM THE CURB STREET TO THE LOCATION OF THE DUMPSTER.

HE FEELS THAT THAT GREEN AREA ALONG HURST ROAD IS A NATURAL BUFFER FROM A VISUAL STANDPOINT.

SO FENCING AND SCREENING TO TO CONTINUE ON THIS.

NON RESIDENTIAL USES THAT ABUT A RESIDENTIAL USE REQUIRE A TRANSITIONAL SCREENING, WHICH IS TYPICALLY AN EIGHT FOOT TALL MASONRY WALL.

SO THE CHURCH IS ZONED FOR RESIDENTIAL USE, BUT THE CHURCH IS AN INSTITUTIONAL USE, NOT A RESIDENTIAL USE.

[00:45:07]

SO HE'S ASKING FOR A WAIVER FROM THE TRANSITIONING SCREENING REQUIREMENT.

SO WHAT DOES THAT MEAN? AS IT STANDS RIGHT NOW, THERE'S NOT AN ELEMENT OF A RESIDENTIAL USE.

HOWEVER, IF THAT CHANGES OVER THE COURSE OF TIME, THAT'S SOMETHING YOU SHOULD CONSIDER TONIGHT.

IF YOU HAVE SOME CONCERNS.

AND SOME OF YOU MAY HAVE ALREADY VOICED SOME CONCERNS ABOUT TRANSITIONAL SCREENING IN THIS AREA, WHAT HAPPENS IF THERE'S A CHANGE BETWEEN THAT CHURCH BECOMES A RESIDENTIAL USE, FOR INSTANCE. THIS WAIVER DOES INVOLVE LOADING DOCKS AND HOW WE SHOULD TRY TO SCREEN FROM THAT.

THIS IS THE BACK OF THE BUILDING.

THEY DON'T WANT TO PROVIDE SCREENING.

THEY THINK THAT IT WOULD ENCUMBER THE SHARED PARKING AND ACCESS AGREEMENT WITH THE CHURCH PROPERTY.

THEY FEEL THAT IT'S NOT A NECESSARY ELEMENT DUE TO THE SETBACK FROM THE PUBLIC STREET, AND THEY DON'T THINK THAT IT IS VISIBLE FROM THE MAJORITY OF TRAFFIC THAT WE HAVE IN THE AREA.

THIS WAS THE LANDSCAPE WAIVER THAT WENT TO THE PLANNING AND ZONING COMMISSION.

THIS IS OUR GENERAL LANDSCAPING WHERE GRASS AND GROUND COVERS SHALL NOT BE ALLOWED TO BE MORE THAN 90% OF ANY REQUIRED LANDSCAPE AREA.

SO THE CODE PUSHES YOU TO PLANT MORE THAN JUST GRASS.

IT WANTS YOU TO HAVE TREES.

MR. BIDEN'S PROPOSAL IS 6% OVER THE CITY'S REQUIREMENT, SO HE'S GOT 9,096% OF A GRASSY AREA AS OPPOSED TO 90%.

THE PLANNING AND ZONING COMMISSION FELT THAT IT WOULD BE DE MINIMIS.

AND HIS IMPACT, WE AGREE.

SO THAT'S SOMETHING THAT THEY VOTED ON AND ARE RECOMMENDING YOUR SUPPORT FOR TONIGHT'S MEETING.

SO UTILITY AND DRAINAGE.

THIS GIVES YOU SOME INFORMATION WITH BETHESDA WATER SUPPLY CORPORATION.

THERE ARE NO SPECIAL CONSIDERATIONS BEING ASKED FOR FROM A WATER AND DRAINAGE STANDPOINT.

AND AGAIN ACCESS TO RENFROE IS CONTROLLED BY TEX, ACCESS TO HORSES CONTROLLED BY US.

SO BOTH THE CITY AND TEX DOT WILL REVIEW THE PROJECT IN FULL SCOPE OF HIS REGULATIONS, AS WE NORMALLY WOULD DO A PROJECT.

WE DID NOTIFY THOSE SURROUNDING PROPERTY OWNERS WITHIN 300FT FOR THIS REQUEST.

THERE WERE NO RESPONSES RECEIVED.

THE PORTION OF THE ZS DELIBERATION AGAIN WAS VOTED ON BY A VOTE OF 7 TO 0.

NONE OF THAT INCLUDED ANY OF THE WAVERS REGARDING THE 35 STANDARDS OR THE TRANSITIONING SCREENING STANDARDS.

SO YOU WON'T HAVE AND YOU DID NOT HAVE ANY RESPONSE FROM THE P AND Z ON THAT.

THAT'S SOLELY AT THE COUNCIL'S DISCRETION.

SO I KNOW THERE'S A LOT TO LOOK AT.

BUT BASICALLY MR. BAISDEN WANTS WAIVERS TO LANDSCAPING, BUILDING DESIGN, TRANSITIONAL SCREENING.

OKAY. AND THEN GENERAL LANDSCAPING REQUIREMENTS.

SO ALL TOLD, 11 WAIVERS, TWO INVOLVING TRANSITIONAL SCREENING WHICH IS IN CHAPTER 36.

ONE IS YOUR GENERAL LANDSCAPING AND THE REST OF THOSE WAIVERS, ALL IN 35 STANDARDS, WHICH IS WHAT WE'VE BEEN DISCUSSING WITH MOST OF THESE COMMERCIAL SITE PLANS.

THAT'S BEING IN THE PREVIOUS MEETING.

SO I'M HERE TO ANSWER ANY QUESTIONS THAT YOU HAVE.

JOSHUA CROWLEY.

I FORGET WHICH ONE, BUT HE'S DONE ONE SIMILAR TO THAT, AND I THINK HE CAN BETTER ANSWER YOUR QUESTIONS AS FAR AS THE SCOPE OF THE BUILDING AND ANTICIPATED OPERATIONS.

I'M ASSUMING THE THE SITE PLAN IS TAKING CONSIDERATION OF THE IMPROVEMENTS BEING DONE ON RENFRO WITH TEX DOT.

I THINK THAT'S PART OF WHAT WAS BEING CONSIDERED.

WE HAVE HAD DISCUSSIONS AND THEY'RE GOING TO BE PUBLIC HEARINGS COMING UP REGARDING WHAT WOULD BE NECESSARY FOR TEXDOT TO GET THIS PROJECT UNDERWAY.

I CAN TELL YOU, MR. MAYOR, THAT I BELIEVE THAT TEXDOT HAS HAD REPRESENTATIVES REACH OUT TO VARIOUS PROPERTY OWNERS.

OUR CONCERN IS THAT.

IF LANDSCAPING IS REMOVED AS PART OF TEXAS ROAD WIDENING PROJECT FROM RENFROE, WHAT ARE THE IMPLICATIONS OF WHAT'S LEFT? SO THIS IS NOT UNIQUE TO MR. BASDEN SITE, BUT I THINK IT'S UNIQUE IN THAT THE IMPACT TO ALL THE PROPERTY OWNERS WILL BE A LITTLE BIT DIFFERENT.

SOME PEOPLE HAVE GRASSY AREAS.

SOME PEOPLE HAVE TAKEN AND PUT IN TREES THAT WERE REQUIRED PER CITY CODE.

AND IF THOSE TREES HAVE TO COME OUT, THE EFFECT IS WHAT HAPPENS NEXT.

[00:50:01]

WELL, THEY HAVE TO REPLANT TREES.

WILL THERE BE ROOM TO REPLANT TREES.

SO THESE ARE THINGS THAT WILL WILL WRESTLE WITH AND CONSIDER AT THE APPROPRIATE TIME.

WHY ARE WE WAITING TILL THE APPROPRIATE TIME WHEN THEY'RE DESIGNING NOW? WE DON'T HAVE TEXAS DESIGN FOR RENFRO, SO THAT'S NOT SOMETHING THAT I HAVE.

SO I DON'T KNOW WHAT THE IMPACT WILL BE IN TERMS OF THE AMOUNT OF LAND THEY NEED TO TAKE.

AND IT MAY BE SUCH THAT THE TREES THAT HE'S PLANTED MIGHT NOT BE AFFECTED AT ALL, BUT I CAN'T SPEAK TO THAT FACTUALLY TONIGHT.

OKIE DOKE. THANK YOU.

ANYBODY ELSE? YES. YEAH.

TONY. WHEN I TOOK THIS POSITION, I DIDN'T INTEND TO BE ON THE COUNCIL OF WAIVERS.

BUT HERE WE ARE AGAIN.

YES, SINCE STAFF RECOMMENDS ALL 11 WAIVERS AND YOU'RE IN THE PROCESS OF RE REVISING THE STANDARDS, COULD I ASSUME THAT SOME OF THESE WAIVERS MAY FIT THE NEW STANDARDS THAT ARE GOING TO COME OUT OR NOT? YOU CAN MAKE THAT ASSUMPTION.

I WILL SAY THIS DURING THE COURSE OF DISCUSSION.

TYPICALLY THESE TEXT AMENDMENTS WILL GO AND WE WILL NOTIFY THE PUBLIC AND THEY WILL HAVE SOME INPUT INTO WHAT THEY WOULD LIKE TO SEE.

THEY GO TO THE PLANNING AND ZONING COMMISSION.

SO OFTENTIMES WHAT THE STAFF STARTS OUT WITH AND WHAT ULTIMATELY ENDS UP IN YOUR PLATE MAY CHANGE.

I THINK WHAT WE'RE LOOKING AT, COUNCILMAN, SCOTT, IS THE APPLICABILITY OF THESE STANDARDS TO ALL TYPES OF DEVELOPMENT.

WHEN WE GET THESE LARGE SCALE CAR DEALERSHIPS AND INDUSTRIAL USES AND THINGS THAT ARE LIKE CONCRETE BATCH PLANTS, IT IS NOT APPROPRIATE IN ALL CASES TO APPLY THESE STANDARDS THAT YOU MIGHT SEE WITH SOMETHING OF A HIGHER DEGREE OF DESIGN ESTHETIC.

I THINK WHEN YOU GET TO MORE RESTRICTIVE ZONING DISTRICTS AND YOU GET TO WHOLESALE BRAND NEW DEVELOPMENT, NOT THE EXTENSION OF AN EXISTING SITE, THEY MAY BE APPLICABLE.

SO THAT'S WHAT WE'RE LOOKING AT.

SOME OF WHAT WE'RE LOOKING AT IS DO WE EMBED SOME OF THESE STANDARDS IN THE BASE ZONING AS OPPOSED TO AN OVERLAY.

SO ALL OF THESE DISCUSSIONS ARE TAKING PLACE AND WE'RE GETTING OUR ARMS AROUND IT AND DISCUSSING THAT WITH MR. LUDWIG AND MR. OSCARSSON. AS TO HOW DO WE ENSURE QUALITY LOOKING DEVELOPMENT WITHOUT OVERTLY OVERLY PENALIZING PEOPLE THAT DON'T HAVE THOSE TYPES OF LAND USES? BECAUSE BASED IN STEEL SHOULDN'T BE CONFUSED WITH A DOCTOR'S OFFICE, FOR INSTANCE? I THINK THAT THE IMPACT IS VERY MUCH DIFFERENT.

OKAY, TONY, ONE THING I WANT TO MAKE SURE OF IS WE APPROVE THESE WAIVERS OVER AND OVER AGAIN, THAT THAT'S NOT INTERPRETED AS OUR DECISION OF WHAT SHOULD BE IN THE STANDARDS THAT SHOULD WHOLLY BE ON YOUR PROFESSIONAL OPINION.

YES. SO I JUST WANTED TO MAKE SURE THAT THAT WASN'T INTERPRETED INCORRECTLY AS WE APPROVE WAIVERS.

YOU'RE CORRECT. AND ALSO THERE SHOULDN'T BE AN INTERPRETATION THAT THIS IS.

EXPECTED FOR EVERY COMMERCIAL SITE PLAN THAT COMES BEFORE YOU, I THINK YOU ARE ON THE RIGHT TRACK.

IF YOU'RE LOOKING AT THIS FROM A UNIQUE PERSPECTIVE.

WHAT IS UNIQUE ABOUT THIS PARTICULAR COMMERCIAL SITE PLAN? BECAUSE WE'RE NOT WE DON'T TREAT ALL SITE PLANS THE SAME IN TERMS OF WE DO TREAT THEM THE SAME IN TERMS OF OUR EVALUATION AND REVIEW.

BUT YOUR DECISION IS UNIQUE JUST TO THIS SITE PLAN AND SHOULDN'T BE DEEMED AS BEING SOMETHING THAT YOU WOULD CONSIDER FOR EVERY SITE PLAN.

OKAY. THANK YOU TONY.

ANYBODY ELSE? OKAY, TONY, I WAS THE ONE THAT BROUGHT UP ABOUT THE TRANSITIONAL SCREENING.

BECAUSE WHAT HAPPENS IF THE CHURCH GOES AWAY AT SOME POINT IN TIME? NOW, I UNDERSTAND THE NEED FOR THE WAIVER BECAUSE OF THE ACCESS EASEMENT.

AND I DO SEE THAT THEY HAVE ONE DRAFTED.

HAS IT BEEN FILED YET WITH THE COUNTY? I DON'T KNOW THAT. SO I WOULD I WOULD CONDITION MY APPROVAL ON THAT, THAT WAIVER OR THAT THAT EASEMENT GET FILED WITH THE COUNTY.

SO WE CAN MAKE SURE THAT HAPPENS.

AND I GUESS FOR BOTH PARCELS WE NEED.

YES. OKAY. ANY OTHER QUESTIONS? COUNCIL. ANYBODY ELSE.

I'M GOING TO OPEN THE PUBLIC HEARING ON AT 625.

SIR. MAYOR AND COUNCIL.

I ONLY HAVE ONE SPEAKER CARD, BUT IT'S ONLY IF YOU HAVE QUESTIONS OF A REPRESENTATIVE.

SO. NOT.

DO I HAVE ANY OTHER PEOPLE THAT WOULD LIKE TO SPEAK ON THIS ITEM? NO SPEAKERS. I WANT TO CLOSE THE PUBLIC HEARING AT 626.

ARE WE READY? MR. MAYOR? I'LL MOVE TO APPROVE THE.

OH, I LOST MY ITEM.

SORRY. ITEM ITEM SIX B WITH THE ASSOCIATED WAIVERS ON THE CONDITION THAT THE MUTUAL ACCESS EASEMENT IS FILED ON BOTH PARCELS.

I WAS SICK OF THAT. I GOT A MOTION BY ADAM AND A SECOND BY DAN.

PLEASE VOTE. PASSES.

[00:55:06]

UNANIMOUS. THANK YOU, MAYOR AND COUNCIL.

THAT BRINGS US TO SECTION SEVEN GENERAL SEVEN A IS A ETJ RELEASE PETITION FOR 1133.

[7.A.ETJ Release Petition for 1133 CR 529 (Case 23-275): Consider approval of resolution ratifying the petition for release from the City of Burleson extraterritorial jurisdiction (ETJ) for approximately 26.82 acres of land located at 1133 CR 529. (Staff Presenter: Tony McIlwain, Development Services Director) (No Planning and Zoning Commission action was required for this item.)]

COUNTY ROAD 529.

THIS IS CASE 20 3-275.

THIS IS. CONSIDER APPROVAL OF A RESOLUTION RATIFYING THE PETITION FOR RELEASE FROM THE CITY OF BURLESON EXTRATERRITORIAL JURISDICTION FOR APPROXIMATELY 26.82 ACRES OF LAND LOCATED AT 1133 COUNTY ROAD 529.

STAFF PRESENTED TONIGHT IS MISTER MCELWAIN ONCE AGAIN.

MR.. THANK YOU COUNCIL.

THESE NEXT TWO ITEMS INVOLVE ACTIONS THAT HAVE BEEN UNDERTAKEN AS A RESULT OF RECENT LEGISLATIVE CHANGES THAT YOU WERE BRIEFED ON A FEW MONTHS AGO REGARDING AN APPLICANT'S ABILITY TO ASK FOR A RELEASE FROM OUR EXTRATERRITORIAL JURISDICTION.

SO HOUSE BILL 5217 WORKED ITS WAY THROUGH THE TEXAS LEGISLATURE AND WAS ULTIMATELY APPROVED.

AND ESSENTIALLY WHAT THAT ALLOWS IS FOR A PETITION TO BE SUBMITTED TO YOU ALL.

IF THERE ARE FEWER THAN 200 PEOPLE OCCUPYING AN AREA IN THE ETJ, IF YOU EXCEED 200 PEOPLE, THEN YOU HAVE TO GO TO AN ELECTION.

SO THESE NEXT TWO CASES DEAL WITH WHAT WE CALL SPARSELY POPULATED AREAS.

AND THEY'RE ON YOUR AGENDA TONIGHT AS GENERAL, BECAUSE WITH THIS BEING OUR FIRST FORAY INTO THIS, WE WANTED TO ALLOW AN OPPORTUNITY FOR YOU TO HAVE QUESTIONS ASKED.

BUT THIS IS A SHELL APPROVED POSTURE BASED ON THE LEGISLATIVE CHANGE.

AND WE WOULD ANTICIPATE THESE ITEMS MIGRATING TO YOUR CONSENT AGENDA IN THE FUTURE SHOULD THEY CONTINUE TO COME IN, OF COURSE, WITH YOUR WITH YOUR CONSENT TO THAT. TONIGHT'S FIRST ETJ RELEASE INVOLVES THAT PROPERTY ON THE SCREEN HIGHLIGHTED IN BLUE.

AS AMANDA NOTED, IT'S AT 1133 COUNTY ROAD 5 TO 9, AND THE APPLICANT SUBMITTED TO STAFF SEVERAL ITEMS FOR CONSIDERATION.

A SURVEY OF THE SITE, THE PETITION AND THINGS OF THAT NATURE TO COME OUT OF THE CITY'S ETJ SO EFFECTIVE SEPTEMBER 1ST, ALL MUNICIPALITIES IN THE STATE OF TEXAS ARE SUBJECT TO HOUSE BILL 5217.

WITH THIS AREA BEING SMALLER, WE ARE FALLING UNDER THE PETITION REQUIREMENTS THAT I HAVE ON THE SCREEN BEFORE YOU.

WE'VE REVIEWED THE PETITION REQUIREMENTS BASED ON THOSE PROPERTY OWNERS THAT ARE IN OWNERSHIP OF THE AFFECTED PROPERTIES AND THE APPLICATION AND THE PETITION HAS SATISFIED ALL OF THE STATE REQUIREMENTS.

SO WHAT HAPPENS AS A RESULT OF THE PETITION? IT ALLOWS SOMEONE TO COME IN AND IF APPROVED, IT SHOULD BE APPROVED.

IT WOULD IN IN BOLD BLACK TEXAS SHALL DEMILLE RELEASED THE AREA FROM THE MUNICIPALITIES EXTRATERRITORIAL JURISDICTION.

SO. THE EFFECT OF THAT IS THERE'S LESS, I SHOULD SAY LESS.

THERE'S NO REGULATORY CONTROL THAT THE CITY CAN EXERCISE WITH REGARD TO THE SUBDIVISION PLAT ACTIVITY ON THE SITE, AND ESSENTIALLY IT WOULD BE EXCLUDED FROM THE CITY'S EXTRATERRITORIAL JURISDICTION.

AS YOU MIGHT WELL IMAGINE.

WE HAVE SOME CONCERNS ABOUT THE IMPACTS OF THAT.

BUT THE LAW IS THE LAW, AND WE'LL FOLLOW IT UNTIL SUCH TIME THERE'S A CHANGE.

UH, THERE'S NOT A WHOLE LOT MORE TO SAY.

THEY'VE MET THE REQUIREMENTS THEY'RE ASKING ME TO RELEASE.

IF YOU VOTE TO APPROVE THIS, THE CITY WILL NOT PROVIDE SERVICES TO THIS PROPERTY.

WE'RE WALKING THROUGH OTHER THINGS.

SUCH AS? HOW IS IT IMPACTFUL TO OUR CCN? BUT AT THIS TIME, WE ARE TREATING IT AS IF IT'S WOULD TREAT IT AS IF IT'S NOT NECESSARY FOR THE CITY TO PROVIDE ANY SERVICES AT ALL TO THIS PROPERTY, AND THEY WOULD DEFAULT TO THE COUNTY REGULATIONS.

THERE'S QUESTIONS.

THERE ARE QUESTIONS AS FAR AS THE OTHER APPLICABILITY OF THE LOCAL GOVERNMENT CODE, SUCH AS WHAT WOULD HAPPEN TO ANOTHER MUNICIPALITY IF IT WAS CLOSE TO THIS AREA.

WE DON'T HAVE ANSWERS TO THAT YET.

SO YOUR ACTION TONIGHT WILL SIMPLY RELEASE IT.

WE'LL FILE IT WITH THE COUNTY, AND WE WOULD AMEND THE CITY'S ETJ MAP WITH THE CITY SECRETARY'S OFFICE UPON YOUR ACTION.

IS THERE ANY? IS THE COUNTY GOING TO TAKE OVER THE SITE PLANS AND STUFF OF THAT NATURE? DO WE KNOW YET? IT WOULD DEFAULT TO JUST THEIR REGULATORY CONTROL.

SO MY EXPECTATION IS YES, THEY WOULD BE SOLELY RESPONSIBLE FOR THAT.

[01:00:03]

I WOULD HAVE. WELL, IT'S NOT LIKE WE HAVE A WHOLE LOT OF CHOICE ON THIS.

IS THERE A MOTION? I'D LIKE TO MAKE A MOTION TO IMMEDIATELY RELEASE PROPERTY.

1133 COUNTY ROAD 529.

CASE 20 3-2 75 FROM BURLESON ETJ.

FOR A SECOND. HAVE A MOTION BY LARRY.

A SECOND BY VICTORIA. PLEASE VOTE.

PASSAGE. UNANIMOUS.

THANK YOU MAYOR AND COUNCIL.

THAT BRINGS US TO SEVEN B RELEASED PETITION FOR 2613 SYLVAN GLEN STREET.

[7.B.ETJ Release Petition for 2613 Sylvanglen St (Case 23-276): Consider approval of a resolution ratifying the petition for release from the City of Burleson extraterritorial jurisdiction (ETJ) for approximately 1.619 acres of land, Lot 1, Block 4, Hidden Glen; addressed as 2613 Sylvanglen St. (Staff Presenter: Tony McIlwain, Development Services Director) (No Planning and Zoning Commission action was required for this item.)]

THIS IS CASE 23 276.

THIS IS TO CONSIDER APPROVAL OF A RESOLUTION RATIFYING THE PETITION FOR RELEASE FROM THE CITY OF BURLESON EXTRATERRITORIAL JURISDICTION FOR APPROXIMATELY 1.619 ACRES OF LAND.

LOT ONE, BLOCK FOUR, HIDDEN GLEN, ADDRESSED AS 2613 SYLVAN GLEN STREET.

THE STAFF PRESENTER ONCE AGAIN IS TONY MCILWAIN, DIRECTOR OF DEVELOPMENT SERVICES.

THANK YOU COUNCIL.

WITH THIS PARTICULAR WE GET IT ON THE SCREEN HERE IN JUST A SECOND.

WITH THIS PARTICULAR REQUEST, ROBERT AND VICTORIA SEVENS ARE ASKING FOR THE SAME CONSIDERATION RELEASE OF THEIR PROPERTY FROM THE ETJ.

WE RECEIVED THEIR PETITION, REVIEWED IT AGAINST THE REQUIREMENTS OF THE STATE LAW, AND WE ARE RECOMMENDING THAT THE COUNCIL APPROVE THE RESOLUTION TO REMOVE THE PROPERTY FROM THE ETJ AND ANSWER ANY QUESTIONS THAT YOU HAVE.

ANYBODY. MOVE TO APPROVE THE RELEASE.

GO AHEAD. WELL, IT LOOKS LIKE RONNIE BEAT ME.

I'LL SECOND HIM. I GOT A MOTION FOR RONNIE.

A SECOND BY ADAM. PLEASE VOTE.

PASSES. UNANIMOUS.

THANK YOU MAYOR AND COUNCIL.

THAT BRINGS US TO ITEMS SEVEN C AND SEVEN D, WHICH I WILL CALL FORWARD AS ONE PRESENTATION, BUT WILL NEED TO TAKE TWO SEPARATE ACTIONS

[Items 7C & 7D]

AFTER THE PRESENTATIONS AND DISCUSSIONS.

SO SEVEN C IS TO CONSIDER APPROVAL OF AN ORDINANCE AMENDING THE CITY'S BUDGET FOR FISCAL YEAR 2023 2024 BY INCREASE IN APPROPRIATIONS IN THE MINERAL CAPITAL PARKS FUND, IN THE AMOUNT OF $104,475 FOR THE PARKS AND RECREATION MASTER PLAN, AND FINDING THAT THIS ORDINANCE MAY BE CONSIDERED AND APPROVED AT ONLY ONE MEETING, BECAUSE TIME IS OF THE ESSENCE.

THIS IS BEFORE CITY COUNCIL ON FIRST AND FINAL READING, AND THEN SEVEN D IS TO CONSIDER APPROVAL OF A CONTRACT WITH KIMLEY-HORN AND ASSOCIATES, INC.

FOR A PARKS AND RECREATION MASTER PLAN IN THE AMOUNT OF $104,475.

THE STAFF PRESENTED THIS EVENING IS JAN JAN BASHAM FOR PARKS AND RECREATION DIRECTOR.

GOOD EVENING MAYOR AND COUNCIL.

JOHN CAN STILL PRESENT PART OF THIS IF YOU WOULD LIKE TO SEE HIM ON THE SIDE, BUT I THINK I CAN HANDLE IT FOR THE MOST PART.

SO BACKGROUND ON THIS PROJECT.

OUR CURRENT MASTER PLAN WAS COMPLETED IN 2019.

IT DOESN'T HAVE A FINALITY.

IT DIDN'T SAY THIS IS A FIVE YEAR PLAN, A TEN YEAR PLAN, BUT IN STANDARD, MOST PLANS GO BETWEEN 5 AND 10 YEARS.

AND SO WE START LOOKING AT THAT AROUND YEAR FOUR, YEAR FIVE OF THAT PLAN, OUR EXISTING PLAN, SOME CHALLENGES THAT WE'RE DEALING WITH WITH THAT IS THAT IT HAD A VERY HEAVY FOCUS ON OUR OPEN SPACE AND PARKS WITHOUT INCLUDING CRUCIAL COMPONENTS SUCH AS OUR RECREATION FACILITIES.

GOLF WASN'T PART OF THE DIVISION AT THE TIME.

RUSSELL FARM AND THEN, OF COURSE, PLANNING FOR FUTURE BUILDOUT AND SUSTAINABILITY OF OUR PLAN AND THE MAJORITY OF THE GOALS IN OUR EXISTING MASTER PLAN HAVE EITHER BEEN ACCOMPLISHED OR ARE ONGOING GOALS THAT WILL FOREVER BE PART OF THIS PROJECT.

SO JUST WANT TO REVIEW QUICKLY.

THE SIX MAIN GOALS OF THE EXISTING MASTER PLAN WERE TO MAINTAIN EXCELLENT LEVEL OF SERVICE.

ONE. THERE'S A COUPLE CHALLENGES WITH THAT BECAUSE THEY DIDN'T NECESSARILY DEFINE WHAT THAT LEVEL OF SERVICE WAS, BUT MOST OF THE TIME, WHAT THEY'RE REFERRING TO IN THIS SPECIFIC PLAN IS HOW MANY ACRES OF PARK DO WE HAVE PER CAPITA.

SO JUST MAINTAINING THAT LEVEL OF SERVICE, THAT DOES NOT MEAN HOW DO WE MAINTAIN OUR SYSTEM, HOW DO WE SUSTAIN OUR SYSTEM.

IT JUST MEANS DO WE HAVE ENOUGH ACREAGE.

GOAL TWO IS IMPROVING WALKABILITY AND PARK ACCESS.

GOAL THREE IS DEVELOPING A COMMUNITY PARK OR PARKS.

GOAL FOUR, WHICH IS THE ONE YOU'LL SEE ON THE NEXT FEW SLIDES AS WE TALK ABOUT PROJECTS WE'VE REALLY WORKED ON, IS ADDRESSING OUR AGING PARKS AND INFRASTRUCTURE TO IMPROVE OUR USER EXPERIENCE.

AND THEN GOAL FIVE KIND OF WALKS WITH GOAL TWO WITH DEVELOPING A PREMIER TRAIL SYSTEM, AND THEN GOAL SIX, WHICH IS WHAT YOU GUYS DEAL WITH ME ON ALL THE TIME, IS RIPE.

SO THIS IS JUST A SHORT MAP OF WHERE WE'VE COME SINCE 2020.

[01:05:03]

SO THE PLAN WAS PUT IN PLACE IN 2019.

TOWARDS THE END OF THE YEAR.

WE STARTED 2020 A LITTLE SLOW.

IN 2021, WE MORE THAN QUADRUPLED THAT IN 2022.

YOU SEE THE LIST OF PROJECTS.

AND THEN OF COURSE IN 2023, WE HAD A PRETTY HEAVY LOAD FOR WHAT WE'VE ACCOMPLISHED.

AND THEN IN 2024 PROJECTS, THESE PROJECTS WOULD, OF COURSE, EITHER ALL BE COMPLETED OR BE UNDER CONSTRUCTION BEFORE THIS MASTER PLAN HAS BEEN COMPLETED.

FOR OPERATIONAL IMPROVEMENTS.

SO WHAT WE WOULD CONSIDER A LEVEL OF SERVICE ON THE INTERNAL SIDE FOR OPERATIONS AND MAINTENANCE.

THESE ARE ITEMS THAT WE HAVE ADDED SINCE THE 2019 PLAN HAS BEEN IMPLEMENTED, TO JUST MAKE SURE THAT WE'RE SUSTAINING AND MAINTAINING OUR SYSTEM APPROPRIATELY.

SO WE'VE ADDED AREAS WHERE WE DO KNOW WE NO LONGER MOW, AND WE HAVE ADDED WILDFLOWER SEATING AREAS.

WE LOOKED AT THAT TIER ONE MOWING THAT USED TO BE A SERVICE THAT WE CONTRACTED OUT.

UNFORTUNATELY, WE JUST HAD A LOT OF ISSUES WITH TRYING TO GET THE LEVEL OF SERVICE THAT WE WERE TRYING TO ACCOMPLISH.

SO WHEN WE REVIEWED THAT AND WE BROUGHT THAT SERVICE IN HOUSE, WE ADDED LITTER CONTRACT ALONG ALL OF OUR MAJOR CORRIDORS.

WE ADDED AN INTEGRATED PEST MANAGEMENT SYSTEM FOR BOTH PRE AND POST EMERGENT, AS WELL AS TREATING ANTS AND SELECTIVE ISSUES AS THEY POP UP.

WE'VE RESTRUCTURED OUR STAFF ALL THE WAY ACROSS THE BOARD, FROM RECREATION TO PARKS AND A LITTLE BIT IN GOLF TO ENSURE THAT WE'RE AS EFFICIENT AS WE CAN BE WITH THE STAFFING LEVELS THAT WE CURRENTLY HAVE.

WE HAVE DEDICATED SPECIFIC STAFF TO THE REPAIR AND REPLACEMENT OF OUR IRRIGATION SYSTEMS. RIGHT NOW, THAT'S STILL A REACTIVE SYSTEM.

YOU KNOW, WE'RE CHECKING PARKS, BUT WE'RE NOT PROACTIVELY INSPECTING THEM EVERY WEEK.

WE'RE JUST AS OUR STAFF IS OUT THERE IN A PARK EVERY WEEK, THEY'RE DOING A VISUAL INSPECTION.

AND THEN IF THEY SEE ANYTHING POP UP OR IF ANYTHING'S REPORTED, OUR IRRIGATION STAFF IS INSPECTING AND REPAIRING THOSE.

WE IMPLEMENTED A GRAFFITI ABATEMENT PLAN, A WORK ORDER SYSTEM.

WE PIGGYBACKED OFF OF PUBLIC WORKS AND STARTED CARTEGRAPH.

WE'VE GOT PARTNERSHIPS, BOTH BEAUTIFICATION AGREEMENTS FOR SPECIFIC AREAS AS WELL AS A MOUNTAIN BIKE GROUP.

WE JUST IMPLEMENTED A NEW ONE WITH FORT WORTH MOUNTAIN BIKE.

OUR IMPLEMENTED A TREE MANAGEMENT SYSTEM, AND WE ACTUALLY NOW HAVE OUR OWN CERTIFIED ARBORIST ON OUR IN HOUSE, ON OUR TEAM.

AND THEN FOR RECREATION, WE ALSO RESTRUCTURED THEM AS WELL TO ENSURE THAT WE ARE PROVIDING A HIGHER LEVEL OF SERVICE.

AND MOST RECENTLY, WE PARTNERED WITH 301 SO THAT THEY CAN HANDLE OUR CALLS DURING THE DAY AND WE'RE ABLE TO HELP WITH FRONT FACING CUSTOMER SERVICE TO CITIZENS THAT WALK INTO THE BRICK. THE GOALS FOR THIS MASTER PLAN COMING UP, ONE OF THE BIG CHALLENGES THAT WE ALWAYS, ALWAYS FACE IS HOW DO WE GET IN FRONT OF THE COMMUNITY AND ACTUALLY GET THEM TO GIVE US RESPONSES ON WHAT THEY WANT TO SEE IN THEIR SYSTEM? AND SO WE'VE GOTTEN PRETTY GOOD AT OUR SURVEYS AND DOING TOWN HALLS AND THINGS LIKE THAT.

BUT WE WANT TO MAKE SURE THAT IF WE'RE DOING A COMPREHENSIVE MASTER PLAN THAT LOOKS AT OUR ENTIRE SYSTEM, WE WANT TO HEAR FROM EVERY DEMOGRAPHIC.

WE WANT TO HEAR FROM SPECIAL NEEDS COMMUNITIES, AGING PORTIONS OF THE COMMUNITIES, LOW INCOME, MID INCOME, HIGH INCOME.

AND WE WANT TO MAKE SURE THAT THAT DATA IS REALLY READILY AVAILABLE SO THAT WE'RE COMPLETING A COMPREHENSIVE PLAN AND NOT JUST CATERING TO FAMILIES, NOT JUST CATERING TO SPECIFIC PORTIONS OF THE COMMUNITY.

WE WANT TO MAKE SURE THAT THIS IS AN EQUITABLE SYSTEM THAT SERVES EVERYONE.

THE SECOND ONE IS WE WANT TO UPDATE OUR PARKS, TRAILS, AND FACILITIES INVENTORY.

AS YOU SAW A FEW SLIDES AGO, WE'VE DONE QUITE A FEW PROJECTS.

SO OUR CURRENT MASTER PLAN INVENTORY IS NOT CONCLUSIVE.

AND THEN WE WANT TO MAKE SURE THAT WE'RE ALWAYS BALANCING THAT APPROACH OF ADDRESSING OUR EXISTING SYSTEM WITH THE DESIRE FOR NEW FEATURES AND SPACES.

SO WE DON'T WANT TO GET AHEAD OF OURSELVES AND PUT ALL THESE NEW FEATURES IN THAT WE CAN'T SUSTAIN WITH OUR STAFFING LEVELS, WITH OUR FUNDING LEVELS, BECAUSE IT'S GREAT TO HAVE THE BRIGHT, SHINY NEW OBJECT, BUT IT'S NOT GREAT WHEN WE CAN'T MAINTAIN IT BECAUSE WE DON'T HAVE THE STAFFING LEVELS WE NEED.

SO ONE OF THE THINGS THAT WE DISCUSSED DURING THE BUDGET PROCESS THIS YEAR WAS DISCUSSING THAT O&M AS PART OF OUR SUPPLEMENTAL AND OUR CIP PACKAGE, SO THAT EVERYONE CAN SEE A FULL TOTAL PICTURE OF WHAT THAT LOOKS LIKE.

AND IT'S A MORE INFORMED DECISION FROM THE COUNCIL, BUT ALSO FOR THE COMMUNITY TO UNDERSTAND.

YES, WE CAN BUILD A SPLASH PAD OR A DOG PARK OR A COMMUNITY PARK, BUT THIS IS WHAT IT REALLY IS GOING TO TAKE TO SUSTAIN THAT ASSET ONCE IT'S IMPLEMENTED.

AND THAT LAST ONE IS TO DEVELOP A PLAN TO FINANCIALLY SUPPORT OUR CURRENT SYSTEM AS WELL AS THAT GROWTH.

SO THE CONTRACT SCOPE STAFF WE WORKED OFF OF OUR PRE AUTHORIZED PREFERRED VENDORS LIST, WE INTERVIEWED A FEW OF THOSE VENDORS THAT WE FELT WOULD BE GOOD FITS FOR BOTH OUR COMMUNITY AND THE NEEDS THAT WE WERE LOOKING AT, AND SELECTED KIMLEY-HORN TO ASSIST WITH THIS PROJECT.

THE SCOPE IS LISTED THERE.

THE THE HIGHLIGHTS ARE PRETTY MUCH WHAT YOU WOULD ASSUME.

OUR CURRENT INVENTORY BENCHMARKING IS AN INTERESTING ONE THAT WE LOOK AT BECAUSE WE LOOK AT CURRENT TRENDS IN IN THE SYSTEM FOR BOTH PARKS AND RECREATION, BUT WE ALSO LOOK BOTH PUBLIC AND PRIVATE TO MAKE SURE THAT WE'RE NOT SATURATING OUR MARKET IF IF THAT NEED HAS ALREADY BEEN MET, WHETHER THROUGH PRIVATE OR THROUGH A SURROUNDING COMMUNITY WITHIN A FIVE MILE RADIUS, THAT MAY NOT NECESSARILY BE SOMETHING THAT'S A GOOD FIT FOR OUR COMMUNITY UNLESS IT'S OVERSATURATED IN THAT AREA AND THEY NEED SOMETHING TO RELIEVE THE PRESSURE OFF

[01:10:02]

OF THEIR SYSTEM.

THE BIGGEST COMPONENT, OF COURSE, IS ALWAYS GOING TO BE PUBLIC ENGAGEMENT, MAKING SURE THAT WE'RE MEETING OUR COMMUNITY AND THAT WE'RE HEARING THEIR NEEDS.

THE THE FOURTH ONE IS PROBABLY ONE THAT WE'RE NOT AS GOOD AT IN PARKS AND REC AS ENSURING THAT OUR COLLATERAL POLICIES AND ORDINANCES ARE UPDATED, AS WELL AS OUR FEE ADOPTION IN CORRELATION TO THIS PLAN.

SO IF WE'RE GOING TO CREATE A SKATE PARK, ARE THERE NEW RULES AND REGULATIONS THAT NEED TO GO WITH THAT? AND I'M NOT SAYING ANY OF THESE ASSETS ARE COMING.

I'M JUST. THROWING THEM OUT THERE.

YOU KNOW, WHAT DOES THAT LOOK LIKE? WHAT DOES THAT DO WITH OUR LIABILITY AND RISK AND INSURANCE? IS THERE A FEE THAT WE WANT TO CHARGE FOR SOMETHING THAT WOULD ALL BE PART OF THIS PLAN? THE CONTRACT FOR THIS IS $104,475.

THAT DOES INCLUDE ABOUT A $5,000 CONTINGENCY.

AND THAT BASE CONTRACT IS RIGHT UNDER $100,000.

WE'RE ANTICIPATING THIS TAKING 9 TO 12 MONTHS TO COMPLETE.

THE FUNDING SOURCE FOR THIS HAS CHANGED SINCE WE ORIGINALLY PROPOSED THIS AS PART OF THE CIP.

ORIGINALLY, THIS WAS GOING TO BE SOMETHING WE UTILIZED FOR DEBT FOR.

THAT'S PRETTY STANDARD FOR US IN THE PARKS WORLD, BUT WE WERE ASKED TO LOOK AT ALTERNATIVE FUNDING SOURCES, AND WE DID FIND SOME MONEY IN GAS ROYALTY FUNDS, WHICH IS A FUND THAT IS COMPLETELY APPROPRIATE FOR THIS USE.

SO IT'S WE'VE GOT 63 WELLS IN THE CITY.

THEY ALL COME TOGETHER TO FORM THIS.

IT'S UNALLOCATED OR NOT APPROPRIATED TO ANY SPECIFIC PROJECT.

THIS SHOWS AT THE TIME I DID THIS PRESENTATION, SLIDE DECK 730.

BUT AS OF THIS MORNING AT $766,000 IS AVAILABLE IN THIS ACCOUNT.

AND SO THERE'LL BE TWO ITEMS THAT WILL ASK FOR AUTHORIZATION ON THIS EVENING.

THE FIRST IS THAT SUPPLEMENTAL APPROPRIATION UTILIZING THAT SPECIFIC FUNDING SOURCE.

AND THE SECOND IS APPROVAL AND AWARD OF THE MASTER PLAN.

AND QUESTIONS ANYBODY? I NOTICED THAT THE PLAN WILL TOUCH UPON THE FEE STRUCTURE.

CONSIDERING THE BRICK SEPARATELY.

ARE WE LOOKING AT THIS AS A MARKETING TYPE OF APPROACH, OR COMPARING OUR FEES TO THOSE OF COMPETING BUSINESSES? SEEING WHAT OUR LEVEL OF SERVICE IS, WHAT OUR STAFFING COSTS ARE RELATIVE TO PRIVATE BUSINESSES? ABSOLUTELY. SO IF YOU LOOK AT THE DEFINED SCOPE OF THIS, ONE OF THE IS LOOKING AT OUR STAFFING MODEL, SEEING IF IT'S APPROPRIATE FOR THE SIZE OF THE FACILITIES THAT WE HAVE, THE BRICK BEING A GREAT ASSET FOR THAT, BUT IT ALSO PROVIDES THAT BENCHMARKING FOR BOTH PUBLIC AND PRIVATE AS WELL.

TO SAY THERE'S TEN REC FACILITIES THAT ARE APPLES TO APPLES WITH YOU IN A 20 MILE RADIUS.

THIS IS THEIR CURRENT COST THAT THEY'RE SAYING WE WE RECOMMEND A $5 FEE ADJUSTMENT, WHATEVER DIRECTION.

OR, YOU KNOW, THESE ARE THE PRIVATE FACILITIES THAT POTENTIALLY ARE IN THAT SAME FOOTPRINT THAT WOULD DIRECTLY COMPETE WITH US AND DETERMINING WHERE WE NEED TO LIE TO BOTH MAINTAIN THE FACT THAT WE ARE DIFFERENT.

WE ARE MUNICIPAL, BUT WE ALSO WANT TO BE COMPETITIVE IN THE MARKET.

OKAY. THANK YOU. ANYBODY ELSE.

IS THERE A MOTION? SO JUST TO JUST TO BE CLEAR, COUNSEL, YOUR MOTION RIGHT NOW IS GOING TO BE ON THE FUNDING SOURCE, WHICH IS ITEM SEVEN C, WHICH IS AN ORDINANCE.

AND YOU WILL NEED TO MAKE SURE THAT WHEN YOU MAKE THE MOTION YOU ADD IN THAT TIME IS OF THE ESSENCE.

I'LL MAKE THE MOTION TO APPROVE.

AND TIME IS OF THE ESSENCE OUT OF SEVEN.

SEE? I NEED A SECOND.

HAVE A MOTION BY DAN. A SECOND BY VICTORIA.

PLEASE VOTE.

PASSES. UNANIMOUS.

NOW SEVEN D, WHICH IS CONSIDERING THE CONTRACT WITH KIMLEY-HORN AND ASSOCIATES.

IS THERE A MOTION? MOVE TO APPROVE.

OKAY. I HAVE A MOTION BY DAN, A SECOND BY ADAM.

PLEASE VOTE. THAT PASSES UNANIMOUS.

THANK YOU. THANK YOU, MAYOR AND COUNCIL.

THAT BRINGS US TO ITEM SEVEN E.

THIS IS CONSIDER APPROVAL OF A RIGHT OF WAY USE AGREEMENT FOR OUTDOOR PATIO SEATING AND APPROXIMATELY 45FT OF DECORATIVE METAL FENCING AND REMOVABLE REMOVABLE

[7.E.Consider approval of a Right-of-Way Use Agreement for outdoor patio seating and approximately 45 feet of decorative metal fencing and removable bollards at 112 W. Ellison Street, Old Texas Brewing Company restaurant. (Staff Contact: Errick Thompson, Public Works & Engineering Director)]

BOLLARDS AT 112 WEST ELLISON STREET, OLD TEXAS BREWING COMPANY RESTAURANT.

THE STAFF PRESENTED TONIGHT IS ERIC THOMPSON, PUBLIC WORKS AND ENGINEERING DIRECTOR, MR. THOMPSON. THANK YOU AND GOOD EVENING, MAYOR AND COUNCIL.

HERE WE GO. TONIGHT I HAVE A RELATIVELY SHORT PRESENTATION AGAIN ON AN ITEM THAT YOU PROBABLY RECALL FROM ABOUT SIX WEEKS AGO.

BUT BEFORE YOU TONIGHT IS A REVISED REQUEST, AN APPLICATION THAT WAS PRESENTED THEN.

SO. VERY BRIEF HISTORY.

[01:15:03]

IN JULY OF 2015, CITY COUNCIL APPROVED A PILOT PROGRAM THAT ALLOWED BASICALLY CONVERSION OR TEMPORARY USE OF FOUR PARKING SPACES IN THE PUBLIC RIGHT OF WAY FOR AN EXPANDED OUTDOOR PATIO SPACE FOR THIS PARTICULAR RESTAURANT.

MARCH OF 2016, THERE WAS A FORMAL ACCEPTANCE OF A REQUEST TO MAKE THAT A PERPETUAL AGREEMENT WITH CITY APPROVAL EACH YEAR.

AGAIN, THE IMAGE TO THE RIGHT IS A CONCEPT CONCEPT SKETCH PROVIDED BY THE APPLICANT OF WHAT'S BASICALLY IN PLACE TODAY. THE NEXT SLIDE GIVES YOU THE ITEMS THAT WERE AUTHORIZED BY THAT 2015 AND SUBSEQUENT 2016 AGREEMENT. SO YOU'LL NOTICE THE TEMPORARY OR THE MOVABLE FENCE, THE PLANTERS, THE PATIO TABLES AND CHAIRS. THE NEXT SLIDE DEPICTS SOME OF THE CHANGES THAT HAVE HAPPENED RECENTLY, EVEN SINCE YOU'VE HEARD THIS SIX WEEKS AGO.

THEREABOUT. FROM THE TOP PHOTO TO THE BOTTOM RIGHT, YOU CAN SEE THAT THE AWNINGS HAVE BEEN REPLACED.

THE FABRIC AWNING ALSO THE THE THE RESTAURANT NAME AND LOGO THAT'S PAINTED ON THE ABOVE THE AWNING AND THEN KIND OF AROUND THE CORNER, ALL THAT'S BEEN REPAINTED AND REFRESHED.

IN ADDITION, THE FOUR PARKING SPACES HAVE BEEN SEALED TO GIVE THEM A MORE UNIFORM APPEARANCE.

AND THESE ARE JUST SOME OF THE THE RECENT UPDATES TO THE SITE.

SO AS PROPOSED IN THE CURRENT AND REVISED APPLICATION AND REQUEST WOULD BE NEW DECORATIVE FENCING.

SO THAT'S SHOWN KIND OF IN THE IN THE LARGER PICTURE IN THE TO THE TOP, AS WELL AS EXAMPLES OF BOLLARDS THAT WOULD BE REQUESTED TO BE INCLUDED AS WELL IN THE UPPER RIGHT.

AND THEN ALSO THE AMENDED REQUEST OR THE REVISED REQUEST INCLUDES METAL POLES THAT WOULD BE MOVABLE, BUT THEY WOULD BE USED TO HANG LIGHTS FROM.

SLIDE. THE NEXT SLIDE GIVES YOU ALL THE CONDITIONS.

WE TALKED ABOUT THESE A GOOD BIT ABOUT SIX WEEKS AGO.

BUT AGAIN THESE ARE STILL APPLICABLE TO THE REVISED APPLICATION.

AND THE APPLICANT HAS ACCEPTED EACH OF THESE.

AND THEN FINALLY.

THERE'S NO RECOMMENDATION FROM STAFF.

WE UNDERSTOOD AND HEARD YOU THAT YOU HAVE SOME SOME TOPICS OR IDEAS THAT YOU MIGHT WANT TO WORK THROUGH FURTHER, BUT WE HAVE RECEIVED THE APPLICATION, SO IT WAS OUR RESPONSIBILITY TO BRING IT FORWARD.

PRIOR TO YOU PROBABLY FINALIZING SOME OF YOUR IDEAS ABOUT HOW YOU'D LIKE TO HANDLE THESE.

WE ARE WAITING ON A FEW MORE SIGNATURES FROM THE FRANCHISE UTILITIES.

SO SHOULD YOU CHOOSE TO APPROVE THE APA, THE APPLICATION, WE WOULD ASK THAT YOU MAKE THAT SUBJECT TO A RECEIPT OF THOSE SIGNATURES.

JUST A COUPLE OF THOSE SIGNATURES REMAINING TO COME IN THAT WE WOULD ANTICIPATE HAVING PROBABLY IN THE NEXT WITHIN THE NEXT FEW DAYS, LATER THIS WEEK.

AND WITH THAT, I'LL TAKE ANY QUESTIONS YOU MIGHT HAVE.

ERIC, WHILE WE LISTEN TO THIS, IF WE'RE NOT COMPLETE ON THE SIGNATURES.

SO IF WE APPROVE THIS, YOU'RE SAYING A SIGNATURE OR LACK OF A SIGNATURE WON'T LET IT GO THROUGH? CORRECT. IF ONE OF THE FRANCHISE UTILITIES, FOR WHATEVER REASON, DECIDED THAT THEY WERE NOT SUPPORTIVE, THEN THAT WOULD BE THE END OF IT.

SO THESE ARE UTILITY PROVIDERS.

NOT NOT BURLESON, RIGHT? CORRECT. OKAY.

I LIKE THE FENCE, I REALLY DO.

I DIDN'T UNDERSTAND WHAT KIND OF FENCE WAS GOING UP.

THAT FENCE LOOKS REALLY GOOD.

IS THERE ANY OTHER QUESTIONS? I HAVE A QUESTION. WOULD YOU TAKE IT BACK TO THAT PHOTOGRAPH I'M LOOKING AT? YES. NOW, EVEN A LITTLE BIT.

SOMEWHERE IN THERE, ONE OF THOSE, ONE OF THE PHOTOGRAPHS, EITHER THAT ONE OR THE ONE I SAW CEMENT COMING OUT ON TOP OF THE FENCE.

LUCY. MAN OVER THE STREET.

DID YOU NOT SEE THAT? DID ANYBODY ELSE SEE THAT? THE TOP RIGHT CORNER, BUT THAT'S AN EXAMPLE.

SO THAT TOP RIGHT THAT'S NOT OF THIS.

THAT'S NOT A PHOTO OF THIS SITE.

IT'S JUST AN EXAMPLE OF THE BOLLARDS THAT THAT ARE BEING CONSIDERED BY THE APPLICANT.

OKAY. THERE'S NO COMMENT COMING OUT OVER THE STREET.

NO, SIR. OKAY, NOW THE BUSHES ARE GOING TO BE OKAY.

THEY'RE GOING TO BE INSIDE.

WELL, AGAIN, THESE ARE EXAMPLE PHOTOS PROVIDED BY THE APPLICANT NOT OF THE SITE WOULD LOOK LIKE.

[01:20:04]

GOTCHA. WELL, MY CONCERN IS I'VE GOT QUITE A FEW CONCERNS.

I'M NOT EITHER FOR OR AGAINST THIS EITHER WAY.

I HAVE A QUESTION. MAYBE YOU'VE TALKED TO THE OWNER.

HOW MUCH IS THIS GOING TO? IS THIS GOING TO MAKE OR BREAK THE BUSINESS? HOW MANY TIMES A YEAR IS THIS USED? I'D LOVE TO HAVE PEOPLE OUT THERE LIKE TONIGHT, BUNCH OF PEOPLE SITTING OUT THERE DURING THE SUMMERTIME WHEN THERE'S 110 OR 1.

ANYBODY OUT THERE DURING THE WINTER MONTHS? THERE'S NOBODY OUT THERE.

I THINK THE APPLICANT'S HERE AND HE'D PROBABLY BE IN THE BETTER, BEST POSITION, OR SHE WOULD BE IN THE BEST POSITION TO ANSWER THOSE QUESTIONS.

OKAY. SO.

YOU JUST TURN THAT ON FOR ME, PLEASE.

THANK YOU. SORRY.

AND IF YOU WILL, STATE YOUR NAME AND ADDRESS FOR THE RECORD, PLEASE.

JAMIE COLLIER.

I'M THE GENERAL MANAGER OF OLD TEXAS BREWING COMPANY AND 102 WEST ELLISON IS WHERE I WORK.

OKAY, SO WHAT WAS YOUR QUESTION? I'M SORRY. I JUST HAVE A FEW CONCERNS.

FOR INSTANCE, THERE'S ONLY ONE.

AND I THINK CITY MANAGER WE'VE TALKED ABOUT THERE IS ONLY ONE HANDICAPPED SPOT ON THE ENTIRE STREET THAT'S DOWN THERE BY THE COFFEE SHOP.

I'M NOT SAYING THAT'S GOING TO BE A BIG PART OF YOUR BUSINESS, BUT A LOT OF PEOPLE CAN'T GET TO YOUR BUSINESS BECAUSE OF THAT.

I'VE BEEN INSIDE THE BUSINESS, SO I DON'T KNOW IF WE'RE GOING TO IF WE'RE GOING TO ADDRESS THAT OR NOT, IF THAT MEANS ANYTHING OR NOT, I'M NOT SURE.

THAT WAS JUST ONE THING. AND I KNOW WE TALKED ABOUT THAT A LITTLE BIT, MAYBE INCREASING THAT.

I CAN SPEAK TO THAT JUST FROM A A FEW WEEKS AGO IN OUR WEEKLY UPDATE, WE REFERENCED SOME ADDITIONAL SPACES THAT WE'RE WORKING ON, ADDING IN OLD TOWN THAT WE'VE IDENTIFIED THAT WE COULD USE EXISTING RAMPS FOR.

DIRECTOR THOMPSON CAN SPEAK TO THAT BETTER THAN I CAN IN TERMS OF WHERE HE IS WITH GETTING THOSE INSTALLED, BUT THAT'S SOMETHING THAT WE'RE WORKING ON.

COUNCIL MEMBER ANDERSON. OKAY, CORRECT.

WE ARE ADDING A NUMBER OF SPACES IN OLD TOWN, NOT ON THIS BLOCK, BUT LATER THIS WEEK, AT LEAST ONE OF THOSE SPACES WILL COME TO FRUITION.

AND THEN WE HAVE A LITTLE MORE WORK, A LITTLE MORE CHALLENGING TO MAKE ADJUSTMENTS TO MAKE TWO MORE AVAILABLE.

BUT THERE WILL BE MORE HANDICAPPED SPACES TO THIS PART OF OLD TOWN IN THE NEXT COUPLE OF WEEKS.

AND I'VE BEEN IN YOUR BUSINESS.

I ENJOY YOUR BUSINESS. WHEN YOU OPEN THAT DOOR, I FEEL LIKE I'M OUTDOORS ANYWAY.

YES, BUT IS THAT A MAJOR PART OF THE BUSINESS? IS IS THAT REALLY MY PATIO IS ACTUALLY A MAJOR PART OF OUR BUSINESS, AND AS FAR AS OUR DISABLED CUSTOMERS GO, WE MAKE A LOT OF CONSIDERATIONS FOR THEM. WE OFFER THEM TO BE ABLE TO DRIVE UP IN EITHER THE BACK OF OUR RESTAURANT OR IN THE ALLEYWAY TO BE DROPPED OFF, TO BE ABLE TO COME INTO THE RESTAURANT, AND THEN WHOEVER'S WITH THEM WILL GO AND PARK, BECAUSE PARKING IS A LITTLE BIT SCARCE IN OLD TOWN.

WE'RE AWARE OF THAT.

OUR PATIO MAKES UP ABOUT 20% OF OUR REVENUE FOR OUR RESTAURANT, FOR OUR BOTTOM LINE.

SO FOR US, WE FEEL IT'S VERY IMPORTANT BECAUSE WITH OUR SKY BAR AND OUR ENTERTAINMENT BEING UPSTAIRS, IT ISN'T HANDICAP ACCESSIBLE DUE TO THE RESTRICTIONS OF THE 100 YEAR OLD BUILDING.

SO A LOT OF OUR DISABLED PEOPLE WILL SIT ON OUR PATIO ON FRIDAYS AND SATURDAY EVENINGS TO BE ABLE TO ENJOY THE ENTERTAINMENT OUT THERE.

SO AN ELEVATOR IS NOT EVEN IN THE THINKING ABOUT GOING UPSTAIRS.

I KNOW, BUT BEVERLY PUT AN ELEVATOR IN BABE'S CHICKEN BEFORE SHE BOUGHT THE BUILDING.

WON'T ALLOW IT. WON'T ALLOW.

DO THAT. OKAY. IT'S NO PROBLEM.

ARE YOU NOT CONCERNED? I'M CONCERNED.

JUST TO THE SAFETY OF THAT AREA.

I HAVE DRIVEN DOWN THAT STREET.

I WOULD LIKE FOR IT TO BE A ONE WAY STREET COMING FROM VARIOUS PLAZA COMING ON DOWN ONE WAY.

THAT WAY. HAVE PARALLEL PARKING ON YOUR SIDE.

KEEP THE PARKING ON THE OTHER SIDE THE WAY IT IS BECAUSE IT'S EXTREMELY HARD TO GET THROUGH THERE SOMETIMES.

THE PLANNERS I LOVE BEING GONE BECAUSE THEY STICK OUT IN THE ROAD SOMETIMES WHEN BABY CHICKEN IS THERE.

I'VE SAT THERE FOR 15 MINUTES TO TRY TO GET AROUND AN 18 WHEELER AND DELIVERING FOOD TO NOT ONLY BABE'S, BUT EVERYBODY ELSE IN THAT AREA.

SURE, SO I HAVE WE ADDRESSED THE CONCERN ABOUT.

WHO'S GOING TO BE RESPONSIBLE IF SOMEBODY PLOWS THROUGH THERE WITH A BUNCH OF PEOPLE SITTING THERE? IS THAT A LIABILITY HERE? DOES THE CITY HAVE ANY LIABILITY WHATSOEVER? ALLEN, DO YOU WANT TO SPEAK TO THE LIABILITY FOR MY RIGHT OF WAY AGREEMENTS? YOU KNOW, WE HAVE RIGHT OF WAY AGREEMENTS THAT MAKE THE OLD TOWN BREWING RESPONSIBLE FOR ANY BEING THE PRIMARY INSURED AND LIABLE FOR ANYTHING THAT WOULD HAPPEN IN. IN ADDITION TO WHICH WE ARE GOING TO BE PROTECTED UNDER THE TORT CLAIMS ACT FOR ANYTHING THAT OCCURS IN THAT AREA AS WELL.

SO THE CITY IS SHIELDED ITSELF FROM LIABILITY TO THE MAXIMUM EXTENT THAT WE CAN.

[01:25:05]

AND I UNDERSTAND WHY YOU'RE DOING IT.

BECAUSE, YOU KNOW, DOWN THE STREET IN VARIOUS CAVILLE, THEY'VE GOT OUTDOOR SEATING, AND I THINK IT'S GREAT.

I DON'T MIND IT. MY OTHER CONCERN IS, IS NOW, IS GRUMPS GOING TO WANT TO COME OUT AS FRESCO'S GOING TO WANT TO COME OUT? I MEAN, THAT'S JUST OFF THE TOP OF MY HEAD JUST THINKING THAT THAT IS IT'S GOING TO RUIN DOWNTOWN PARKING.

TOTALLY. BUT THAT'S JUST NOT YOUR PROBLEM.

BUT YEAH, I LIKE THE DESIGN.

WE'RE SIMPLY HERE TODAY JUST TO ADDRESS US UPGRADING OUR RAILING FOR THE SAFETY OF OUR GUESTS.

YEAH, I LIKE IT. JUST AS LONG AS IT'S KEPT WITH OLD TOWN.

AND I LIKE IT BECAUSE I WAS HERE IN 1983.

IT WASN'T DADGUM THING BACK IN OLD TOWN DIRT ROAD AND TWO CARS PARKED DOWNTOWN.

ABSOLUTELY. YEAH. AND WE'VE BEEN THROUGH THE MAJORITY OF THE CONSTRUCTIONS AND THE SHUTDOWNS AND AND EVERYTHING ELSE.

AND I MEAN, WITH ALL OF THE NEW BUSINESSES COMING INTO TOWN, YOU KNOW, WE'RE JUST ASKING FOR A CHANCE TO COMPETE, YOU KNOW, AND STAY RELEVANT AND STAY UP TO DATE SO THAT WE FIT IN WITH THE ESTHETICS THAT OLD TOWN IS TRYING TO ACHIEVE.

OKAY, I APPRECIATE IT.

THANKS, I APPRECIATE IT.

CAN I ASK ABOUT THE BOLLARDS? I DON'T KNOW WHICH OF YOU IS THE BEST.

ARE THOSE JUST DECORATIVE OR WILL THEY IF A CAR LIKE IF YOU TRIED TO RAM ONE OF THOSE CEMENT PLANTERS.

NOT THAT THEY'RE MOSTLY MOST ATTRACTIVE THINGS, BUT IT'S NOT.

IT'S GOING TO THAT'S WHAT THOSE WERE DESIGNED FOR ORIGINALLY, WAS TO SLOW THE IMPACT OF SOMEBODY COMING INTO THE EXACT SAME THING.

WILL THEY? THEY'RE NOT JUST PLASTIC.

ARE THEY GOING TO POTENTIALLY SLOW SOMEBODY DOWN? THAT WOULD BE A QUESTION FOR JEREMY FROM EXTREME FENCE WHO IS GOING TO BE DOING.

I'M LIKE, I REALLY APPRECIATE THAT YOU'RE UPGRADING THE ESTHETICS.

I THINK IT'LL LOOK SO MUCH NICER.

BUT I JUST WANTED HOPEFULLY TO WE'RE SWAPPING, YOU KNOW, EVEN FOR EVEN DO THE BOLLARDS HAVE SOME UMPH TO THEM? DO THEY HELP SLOW SOMEBODY DOWN IF THEY IF SOMEONE UNFORTUNATELY TRIED TO GO THROUGH THERE.

SO THE THE THE COVERS GO OVER A SCHEDULE 40 POST THAT CAN BE EITHER CORE DRILLED INTO THE CONCRETE OR BOLTED TO THE CONCRETE ITSELF.

SO BY PUTTING JUST A PLASTIC BOLLARD ON TOP OF THE CONCRETE, IT'S GOING TO IS IT GOING TO ACCOMPLISH ANYTHING? SO THERE WILL BE A VERY HEAVY DUTY STEEL POST INTO THE WHATEVER AREA WE GET PERMISSION TO DO SO, AND IT WILL BE FILLED FULL OF CONCRETE.

GOTCHA. OKAY, SIR, COULD YOU STATE YOUR NAME TO BE REMOVABLE? IT CAN BE REMOVED. OKAY.

THAT WAS GOING TO BE MY NEXT QUESTION.

YEAH. SO WILL IT BE INCORPORATED? I KNOW THE EXAMPLE THAT WE SEE.

IT SHOWS IT KIND OF SITTING OUT, BUT THE TEXT SAYS IT COULD BE STANDALONE OR INCORPORATED INTO THE DESIGN OF THE FENCE.

DO Y'ALL KNOW WHERE YOU'RE GOING WITH THAT ONE YET? BECAUSE I THINK IT WOULD LOOK NICER IF IT WERE INCORPORATED.

I DON'T I DON'T THINK IT'S A GOOD IDEA TO PUT IT INCORPORATED INTO THE FENCE.

THAT MAKES SENSE. I THINK IF YOU'RE GOING TO USE IT AS A BOLLARD, IT SHOULD BE USED AS A BOLLARD.

OKAY. SO IF IT'S THE IMPACT FIRST GIVES PEOPLE A CHANCE TO SCOOCH TO GET OUT OF THE WAY.

YEAH, THAT'S JUST A PERSONAL OPINION.

ABSOLUTELY. THANK YOU.

SIR. HOW LONG? HOW LONG HAS THE BREWERY BEEN IN BUSINESS? TEN YEARS. HAVE YOU ALL EVER HAD ANY KIND OF INCIDENT ON THE PATIO WITH THE.

OKAY. EVEN BACK WHEN WE WAS HAVING THE THE CONCERTS RIGHT, RIGHT OUT IN FRONT, YOU STILL HADN'T HAD A PROBLEM.

NO, NOT WITH ANYBODY GOING INTO THE PATIO.

NO. LIKE DRIVING INTO IT.

OKAY. DOES ANYBODY ELSE? I HAVE ONE THING IN THIS AGREEMENT THAT MAKES IT A HARD NO FOR ME, AND THAT IS IN THE LETTER OF AGREEMENT UNDER ROMAN NUMERAL FIVE, IT STATES THAT THIS AGREEMENT SHOULD BE FILED OF RECORD AND THE DEED RECORDS OF JOHNSON COUNTY, AND SHALL BIND ALL FUTURE OWNERS OF THE LOT, AND SHALL, FOR ALL PURPOSES, BE CONSIDERED A COVENANT RUNNING WITH THE LAND.

I DON'T BELIEVE THAT WE HAVE A REASON TO DEED OVER PROPERTY THAT BELONGS TO THE CITIZENS OF BURLESON, TO A PRIVATE OWNER.

I BELIEVE THAT THE AGREEMENT THAT IS IN PLACE AT THIS TIME, PRIOR TO ANY NEW AGREEMENT, GIVES THE APPLICANT ALL THE PERMISSIONS THAT THEY NEED, PROVIDED THAT THE CITY COUNCIL AGREES TO INSTALL FENCES AND OR BOLLARDS.

BUT I GET REALLY HUNG UP ON THE IDEA OF FILING THIS THING AS A AS A DEED IN THE COUNTY, BECAUSE THAT ESSENTIALLY CEDES OWNERSHIP AND CONTROL OF THE OF THE LAND.

IF THIS IS NOT DONE PROPERLY BY THIS OWNER OR SOME FUTURE OWNER, SOME FUTURE OCCUPANT OF THE BUILDING.

I DON'T WANT TO BE TOLD THAT I CAN'T DO ANYTHING ABOUT THAT BECAUSE IT'S A IT'S PERMANENT.

I HAVE A PROBLEM. THERE'S THREE DIFFERENT WORDS TEMPORARY, PERPETUAL AND PERMANENT.

I DON'T LIKE THE USE OF PERMANENT WITH THIS SITUATION.

IF WE MAKE THIS AN AGREEMENT THAT CAN ROLL ON YEAR AFTER YEAR, AND AS LONG AS BOTH PARTIES DON'T HAVE ANY OBJECTION TO IT, THEN THINGS CONTINUE.

[01:30:02]

THAT'S FINE. I LIKE THIS BUSINESS.

I LIKE THE FACT THAT IN 2015, WE MADE THE AGREEMENT TO ALLOW THIS USE OF THESE FOUR PARKING SPACES, BECAUSE I THINK WE SUCCEEDED IN CREATING A NICE GATHERING PLACE FOR OUR CITIZENS. IT'S VERY POPULAR.

AND AND WHETHER THAT PERMITS AND IT'S, IN MY OPINION, ATTRACTIVE THE WAY IT'S SET UP AND DONE, BUT I DON'T LIKE THE IDEA OF MAKING IT A PERMANENT THING.

AND FOR THAT REASON, I CAN'T GET BEHIND THIS.

THANK YOU, MR. MAYOR PRO TEM, IF I MAY JUST RESPOND, THERE'S A PROVISION IN THE AGREEMENT THAT ALLOWS US TO TERMINATE THE AGREEMENT AT ANY TIME, DESPITE THE PERMANENT NATURE.

THE REASON WE RECORDED IT ON THE REAL PROPERTY RECORDS IS IF THERE'S BEEN A TRANSFER OF THE PROPERTY OR THE BUSINESS, THEY'RE STILL BOUND BY THIS AGREEMENT.

SO THAT'S WHY WE RECORD IT ON THE REAL PROPERTY RECORDS, JUST TO MAKE SURE IF THERE'S A TRANSFER OF THE PROPERTY, THE PROTECTIONS WE PUT IN THIS AGREEMENT CONTINUE ALONG WITH THE BUSINESS AND THE PROPERTY.

BUT AGAIN, WE AGAINST WHAT I'M TRYING TO ACHIEVE.

SO WE DIDN'T HAVE THAT IN THE 2016 AGREEMENT.

NO WE DIDN'T.

I THINK WE JUST HAD IT THAT WE COULD TERMINATE THE AGREEMENT AT ANY TIME.

WE FELT LIKE THE INTEREST OF THE CITY WEREN'T BEING SERVED, AND I THINK THAT'S THE WAY IT SHOULD REMAIN.

I THINK I WOULD ASK TWO THINGS.

I THINK YOU CAN STRIKE THE PROVISION FROM THE AGREEMENT AND THAT WOULD BE JUST FINE.

IT WOULD PUT IT ON.

I THINK THE CITY PERHAPS LOSES A LITTLE PROTECTION IF THERE'S A TRANSFER OF PROPERTY, BUT AS LONG AS I MEAN, IT'S RIGHT NEXT TO CITY HALL, I THINK WE CAN MONITOR THAT SITUATION AND REALIZE THAT THE BUSINESS HAS CHANGED HANDS.

SO, I MEAN, WHAT I WOULD RECOMMEND IS GIVE ME A REASON WHY WE NEED TO CHANGE THE AGREEMENT THAT'S IN PLACE NOW.

I HAVEN'T SEEN THAT.

WELL, ONE OF THE REASONS WE NEED TO CHANGE THE AGREEMENT IS THE ACTUAL STRUCTURE IS CHANGING.

RIGHT NOW. IT STATES THE FENCING IS CHANGING AND THE WAY THE FENCING IS BOLTING INTO THE CEMENT OR THE CONCRETE IS CHANGING WHAT THEY'RE ALLOWED TO DO UNDER THEIR PREVIOUS LETTER AGREEMENTS.

IT'S THE THE CURRENT LETTER OF AGREEMENT WILL NOT ALLOW THIS TO TRANSPIRE.

WE NEED A NEW AGREEMENT TO ALLOW THEM TO BOLT INTO THE STREET AND ESSENTIALLY DAMAGE THE PAVEMENT IN ORDER TO PUT THE BOLLARDS IN.

TO SOME DEGREE, WE ARE CONVERTING A TEMPORARY AGREEMENT STRUCTURE INTO A PERMANENT PATTERN THAT WE MAY USE UNDER OTHER CIRCUMSTANCES.

REMEMBER WHEN THIS PROGRAM, THIS PROJECT WAS INITIATED, IT WAS SORT OF OUR FIRST EFFORT IN TRYING TO FIND THIS KIND OF SEMIPUBLIC PRIVATE USE ARRANGEMENT.

AND IT WAS IT WAS ENVISIONED AS SORT OF A TEMPORARY AGREEMENT TO TEST THE WATER, TO SEE HOW IT WOULD WORK, SINCE IT SEEMS TO BE EFFECTIVE AND SOMETHING WE MAY WANT TO CONTINUE.

AND NOW THE APPLICANT IS PROPOSING TO INVEST MORE MONEY IN MORE PERMANENT STRUCTURES.

WE WANTED TO DEVELOP AN AGREEMENT THAT MORE ACCURATELY REFLECTS AN ONGOING PROGRAM.

NOW, AS MATT HAS POINTED OUT, THERE IS A PROVISION IN THE AGREEMENT THAT ALLOWS US TO TERMINATE THIS AT WILL IF IT SHOULD BECOME THE WILL OF THIS COUNCIL OR FUTURE COUNCIL TO CHANGE THE ARRANGEMENT.

BUT IT MAKES IT A MATTER OF PUBLIC RECORD.

IF SOMEONE CHALLENGES IT, THEY KNOW WHERE THE RECORD IS AND THEY CAN SEE WHAT OUR AGREEMENT IS.

BUT IF THE COUNCIL WOULD BE MORE COMFORTABLE REMOVING THAT SECTION, IT WILL BE JUST AS EFFECTIVE WITHOUT IT.

I UNDERSTAND THAT THERE ARE.

THIS IS BEING CONSIDERED REMOVABLE STUFF, AND I ALSO UNDERSTAND I'VE PUT IN REMOVABLE BOLLARDS MYSELF AND THEY DON'T GO AWAY.

WHEN YOU REMOVE THE BOLLARD, THERE'S A FOUNDATION.

THERE'S THEY'RE GOING TO BE EFFECTIVE.

THEY HAVE TO BE ATTACHED TO THE PAVEMENT IN SOME KIND OF WAY.

I DON'T LIKE THE IDEA OF MAKING PERMANENT MODIFICATIONS TO CITY PROPERTY.

I JUST HEARD THE LADY SAY THAT WE HAVEN'T HAD AN INCIDENT OF TRAFFIC RUNNING INTO THIS AREA YET, AND I WOULD HONESTLY THINK THAT IF YOU WERE LOOKING AT A STOREFRONT BUSINESS WITH HEAD END PARKING AIMED STRAIGHT INTO THE BUILDING, THAT WE SEE INCIDENTS ON TV ALL THE TIME IN THE MORNING, NEWS OF PEOPLE LOSING CONTROL OF THEIR CAR OR FALLING ASLEEP OR PASSING OUT, HITTING THE GAS AND GOING STRAIGHT INTO THE BUSINESS.

THAT'S DANGEROUS. THIS IS TRAFFIC GOING BY TO THE SIDE.

I DON'T THINK THERE'S EVEN THE ELEMENT OF DANGER THAT THERE WOULD BE FOR FOR A HEAD IN BUSINESS.

SO I I'M FINE WITH LEAVING THE PAVEMENT JUST AS IT IS AND LETTING THE USE CONTINUE.

IT'S A GREAT USE, BUT I DON'T SEE ANY REASON TO MODIFY THE PROPERTY IN.

YOU'RE EXACTLY RIGHT, MR. MAYOR.

PRO TEM. THE CURRENT AGREEMENT WOULD NOT ALLOW ANY PERMANENT CHANGES TO THE PAVEMENT.

THAT'S WHAT THIS AGREEMENT DOES.

SO IF YOU DON'T WANT ANY PERMANENT CHANGES TO THE PAVEMENT, YOU WOULD VOTE AGAINST THIS.

OKAY. ANYBODY ELSE? YEAH, I GOT A COUPLE.

MATT. SO THAT I AM 100% SURE HERE.

[01:35:03]

IF IF IN THE FUTURE, AT ANY TIME, AT OUR DISCRETION, WE CAN SAY, OKAY, THIS ARRANGEMENT IS OVER WITH.

IS THAT CORRECT? THAT IS CORRECT. YES, SIR.

OKAY. IS YOUR DAY'S NOTICE ANYTHING LIKE THAT HAS TO BE GIVEN? I BELIEVE IT'S 30 DAYS.

OKAY. THAT'S FINE.

AND I'LL ASK THESE FOLKS.

SO THERE IS YOU'RE USING UMBRELLAS, NOT A COVER.

IS THAT CORRECT? OUT IN FRONT I SEE UMBRELLAS.

BUT YOU ASKED FOR A COVER, I BELIEVE, THE LAST TIME.

THIS IS NOT ABOUT THE COVER.

IT'S JUST ABOUT IMPROVING THE RAILING FOR THE SAFETY OF OUR GUEST.

OKAY, THAT IS ALL IN THE ESTHETICS.

I KNOW I'VE ALREADY ASKED THIS OF STAFF, BUT I JUST WANT TO JUST AGAIN AND DISCUSS IT IN PUBLIC.

IF THESE IMPROVEMENTS ARE CONSIDERED PERMANENT, SEMI PERMANENT BECAUSE THEY CAN BE REMOVED BUT THEY'RE STILL IN THE GROUND.

IS THERE A POINT? AND AFTER SO MANY YEARS THAT THE CITY COULD POTENTIALLY BE TAKEN TO COURT OR BE BE APPROACHED FROM A FROM A LEGAL STANDPOINT, IS THERE ANY WAY THAT WE THAT THE THEY COULD ARGUE WHOEVER OWNS IT WHENEVER IN THE FUTURE THAT THE IMPROVEMENTS THAT THEY'VE MADE EXCEED WHAT WE HAVE DONE TO THE PROPERTY AND THEREFORE MAKE AN ARGUMENT THAT THEY HAVE MORE INVESTED AND COULD POTENTIALLY TAKE THAT FROM US? I THINK, AS ALAN STATED EARLIER, THE CITY HAS A LOT OF PROTECTIONS UNDER THE TEXAS TORT CLAIMS ACT.

AND THOSE PROTECTIONS, THOSE PROTECTIONS ARE NOT GOING TO BE WAIVED THROUGH THIS AGREEMENT.

JOHNSON, PERHAPS MORE DIRECTLY TO YOUR QUESTION, YOU CANNOT PERFECT A LIMITATION OR AN ADVERSE POSSESSION TITLE CLAIM AGAINST A GOVERNMENTAL ENTITY.

IT'S PROHIBITED BY LAW AND BY THE TEXAS CONSTITUTION.

I JUST WANT TO MAKE SURE WE'RE LOOKING OUT FOR OUR CITIZENS, SAYING THAT SOMEONE CAN'T SAY, I TAKE BETTER CARE OF THIS AND FOR THIS LENGTH OF TIME, NEIGHBORS OR FRIENDS ABOUT SOMEBODY CLAIMING AN ADVERSE POSSESSION TITLE LIMITATION.

YOU CANNOT DO THAT AGAINST A GOVERNMENTAL UNIT.

OKAY. THANK. I'VE GOT A STATEMENT HERE IN THE AGREEMENT.

IT SAYS THE APPLICANT WILL PROVIDE INSURANCE FOR DAMAGE TO PREMISES, MEDICAL, PERSONAL INJURY AND GENERAL AGGREGATE.

IF THE BALLADS ARE NOT PERMANENTLY LOCATED IN THE GROUND, WHERE THEY'LL HAVE SOME DEFENSE AGAINST A VEHICLE APPROACHING UPON THE CITIZENS.

THEN THERE MAY BE AN OPPORTUNITY OR A FAILURE FOR APPLICATION FOR INSURANCE.

SO THAT BRINGS UP A WHOLE NEW CAN OF WORMS. SO THE DIRECTION IT LOOKS LIKE THIS COUNCIL IS GOING THAT WE MAY NOT.

AT THIS POINT GOING IN FAVOR OF THE BREWING COMPANY.

SO, MADAM SECRETARY, IN ORDER TO GET THIS CORRECTED, IF WE WENT BACK WITH A NO VOTE, THEN THEY'D HAVE THE OPPORTUNITY TO BRING IT BACK WITH A NEW AGREEMENT WITHOUT DAMAGING THE ROAD.

IF WE VOTE ON IT AND IT GOES NO, THEN IS THERE ANY OPPORTUNITY FOR THEM TO COME BACK WITH A NEW AGREEMENT THAT WOULD FIT WHAT IT SOUNDS LIKE WE WON'T FIT.

YES, SIR. IF THEY IF THEY VOTE AND YOU IF YOU TONIGHT YOU TAKE A VOTE ON THE AGREEMENT AS IT STANDS AND IT'S VOTED DOWN.

THE APPLICANT IS VERY MUCH ABLE TO COME FORWARD WITH A NEW RIGHT OF WAY AGREEMENT, AS LONG AS IT'S DIFFERENT.

IF THEY'VE GOT SOME CHANGES THEY'RE GOING TO MAKE, YOU CAN ALSO TABLE THE ITEM IF YOU'RE NOT COMFORTABLE MOVING FORWARD OR YOU WANT SOME OTHER ITEMS. IT'S TOTALLY UP TO THE COUNCIL OR THE APPLICANT IF THEY WANTED TO ASK FOR THAT.

OKAY. THANK YOU. CAN I JUST ASK A QUESTION SINCE WE'RE ALL HERE IN THE ROOM? YOU'LL LET US? WILL YOU LET US REPLACE THE RAILING IF IT DOESN'T GET BOLTED TO THE CONCRETE? IS THE WHOLE ISSUE HERE US BEING NOT BEING ABLE TO LOG ANYTHING INTO THE CONCRETE? ANYBODY WANT TO ANSWER THAT? MAY I SPEAK UP TO THAT? I'M SORRY. I'M OVER HERE.

MAY I SPEAK JUST AT LEAST LEGALLY? AS FAR AS WHAT THE AGREEMENT SAYS NOW? I THINK THAT'S GENERALLY TRUE AS FAR AS WHAT THE AGREEMENT STATES.

I'D ALSO STATE THAT THE CURRENT LETTER AGREEMENT HAS A SERIES OF PICTURES LIKE THESE THAT STATE SPECIFICALLY WHAT IT'S GOING TO LOOK LIKE.

SO I THINK CURRENTLY UNDER THE AGREEMENT, THE BREWERY HAS KIND OF BOXED ITSELF IN AS TO WHAT IT'S GOING TO LOOK LIKE.

I THINK BOLTING CAN'T BOLT IT DOWN TO THE CONCRETE REGARDLESS.

BUT I ALSO THINK YOU CAN'T MAKE TOO MANY CHANGES TO THE FENCE BECAUSE WE HAVE PICTURES ATTACHED TO THE CURRENT LETTER AGREEMENT.

[01:40:11]

SO IS OUR INTENTION TO DO.

AS DAN SAID, THIS WILL BE A, FOR LACK OF A BETTER TERMINOLOGY, NOT PERMANENT, BUT TEMPORARY.

THAT PERHAPS WHAT THE COUNCIL WOULD WANT TO CONSIDER.

AND WE CAN ADDRESS THE ISSUE OF REMOVING THE BOLLARDS.

TAKING CARE OF THE LANGUAGE ISSUE FOR THE COUNTY FILING, AND THEN ATTACHING THE CORRECT EXHIBIT PHOTOS OF THE KIND OF IMPROVEMENTS THAT WILL GO IN THAT THE APPLICANT REALLY WANTS TO HAVE IN PLACE.

THAT WOULD AVOID HAVING TO GO THROUGH THE PROCESS OF DENYING AND THEN RECONSIDERING, FORCING THEM TO COME FORWARD WITH A NEW APPLICATION.

WE CAN GET IT DONE IN TWO WEEKS, YOU KNOW, ESSENTIALLY BY THE NEXT COUNCIL MEETING.

ONE OF THE THINGS THAT THAT THIS WAS BROUGHT UP ABOUT IS WE GOT UTILITIES UNDERNEATH THIS, THIS SERVICE AREA.

OKAY. AND THEY'RE WANTING TO BOLT THE FENCE DOWN.

THEY'RE NOT WILLING IT DOWN.

THEY'RE NOT PUTTING BEDMATES IN THE CONCRETE OR ANYTHING.

IF THEY HAVE TO WORK ON THE UTILITY LINES, UNBOLT IT AND FIX IT.

I'M NOT EXACTLY SURE WHAT THE PROBLEM HERE IS ABOUT.

PUTTING A FENCE SOMEWHERE.

WE'RE SPENDING A LOT OF TIME ON THIS.

I THINK THE LEGAL SIDE IS TAKEN CARE OF, BUT THE AGREEMENT THAT WE HAVE RIGHT NOW WILL NOT ALLOW THE ANCHORS.

WELL, I'M HAVING A HARD TIME WITH THIS.

THIS IS A GOOD BUSINESS.

WE STAND BEHIND OUR BUSINESSES AND WE'RE FIGHTING OVER A STUPID FENCE.

AND IT'S A NICE LOOKING FENCE.

I'M VOTING YES FOR IT, BUT I DON'T.

I DON'T UNDERSTAND THE ARGUMENTS WE HEAR ABOUT.

IT'S A IT'S COULD POTENTIALLY BE UNSAFE.

THEY'VE BEEN THERE TEN YEARS AND NOTHING HAS HAPPENED.

AND IT'S A LATERAL.

IT'S NOT WHY DO WE USE ROUNDABOUTS.

IT'S BECAUSE IT'S NOT A T-BONE ANYMORE.

AND THAT'S WHAT WE HAVE ON THIS THIS DEAL HERE.

I JUST I DON'T UNDERSTAND WHY THIS IS SUCH A BIG ISSUE.

NOW, IF WE WANT TO TABLE THIS AND GET MORE THOUGHT INTO IT AND MAKE SURE YOUR INSURANCE COVERS WHAT YOU GOT, IF WE CAN SATISFY THAT, I DON'T KNOW IF WE DON'T COME BACK AND WE HAVE THE SAME ARGUMENTS I HAVING RIGHT NOW.

SO WHAT ARE WE TRYING TO DO TO THIS BUSINESS? I DON'T GET IT. A COMMENT YES, THE ANCHORS THAT GO INTO THE CONCRETE, THEY'RE NOT ACTUALLY ANCHORS.

THEY'RE SCREWS.

ALL THEY'RE LIKE CABOCHONS.

SO IT IT IS VERY SIMILAR TO A TAPCON.

BUT SIMPSON, THE MANUFACTURER, HAS MADE A HALF INCH BOLT THAT YOU CAN SCREW INTO THE CONCRETE AND SCREW OUT OF THE CONCRETE AT ANY GIVEN TIME.

SO I CAN REMOVE THIS WHOLE FENCE IN A MATTER OF THREE MINUTES.

THE WHOLE THING COULD BE UNBOLTED, AND THEN YOU CAN FILL THOSE HOLES WITH A SPECIAL FORMULA CALLED QUICK ROCK, AND YOU'D NEVER KNOW IT WAS THERE.

SO IN MY OPINION, IT IS A TEMPORARY TYPE ANCHOR, BUT I DON'T CALL IT ANCHORED.

I'LL CALL IT MORE OF A SCREW.

AND IT AS FAR AS THE BALLARDS GO, THAT WOULD BE UP FOR DISCUSSION.

BUT AS FAR AS THE FENCE GOES, IT IS IT IS A VERY LARGE SCREW THAT CAN BE FILLED IN EASILY WITHOUT DAMAGING THE PAVEMENT. SO IT IS OUR HANGING POINT ON THIS IS MAKING SURE THAT THEY'RE COVERED WITH INSURANCE A LIABILITY FOR THE FRONT.

IS THAT THE PROBLEM WE GOT? THAT'S THAT'S NOT WHAT I'M HEARING.

WHAT I'M HEARING IS THAT EVERYBODY HERE APPRECIATES THE UPGRADES.

WE LIKE THE FENCE.

ANYTIME ANYBODY IS WILLING TO PUT MONEY OUT TO IMPROVE OLD TOWN, WE'RE FOR THAT.

I THINK WHAT I'M HEARING IS WHEN YOU FIRST GOT TO THE PODIUM, YOU WERE TALKING ABOUT SCHEDULE 45, WHETHER IT BE FOUR INCH, SIX INCH, GOING INTO THE GROUND FOR THE BALLARDS AND DOING PERMANENT DESTRUCTION TO PART OF THE ROAD, DRILLING INTO THE ROAD.

I THINK THAT'S WHERE THE DRAWBACK IS WITHOUT THE BALLARDS, JUST THE FENCE.

I THINK THE ESTHETICS IS ALONE ENOUGH, BUT WHEN WE START TAKING THE BALLARDS OUT, THEN WE GET BACK INTO THE INSURANCE PART OF IT AGAIN.

IT MAY NEED TO BE RENEGOTIATED IN THE CONTRACT, THE AMOUNT OF INSURANCE YOU COULD POSSIBLY GET WITHOUT BALLARDS VERSUS WHAT YOU CAN GET WITH BALLARDS.

SO IT'S NOT THAT WE'RE AGAINST OLD TOWN BREWERY OR AGAINST THE ESTHETICS OR THE IMPROVEMENT.

IT'S THE DAMAGING THE ROAD.

[01:45:04]

SO I DON'T WANT TO MAKE THAT DECISION WITH OR WITHOUT BALLARDS.

THAT'S NOT MY POSITION TO MAKE, NOT MY LEGAL STAND.

SO TABLING IT WAS THE SUGGESTION THAT I BROUGHT FORWARD SO THAT WE COULD BRING IT BACK WITH ANY CHANGES THAT NEEDED TO BE MADE, SO WE CAN GET AN END TO THIS.

WE NEED AN END GAME.

AND THAT'S WHAT I'M LOOKING FORWARD TO.

MATT, DO WE HAVE REQUIREMENTS ON INSURANCE STANDARDS FOR THIS AREA? IF THEY'RE GOING TO BE USING IT, JUST WHAT'S LISTED OUT IN THE AGREEMENT ITSELF? THAT'S WHAT WOULD BE REQUIRED.

WE KNOW WHAT THAT IS. OFF THE TOP OF MY HEAD, I DO NOT.

I DO NOT REMEMBER WHAT IT IS.

OKAY, SO IF WE TABLE THIS, WE NEED TO COME UP WITH A TIME FRAME TO BRING IT BACK.

IS THAT CORRECT, AMANDA? MAYOR.

WHOEVER MAKES THE MOTION TO TABLE CAN MAKE THE STATEMENT THAT THEY'RE GOING TO TABLE IT TO THE NEXT REGULAR CITY COUNCIL MEETING, SO WE WILL PUT IT ON THE NEXT AGENDA.

HOWEVER, I DID WANT TO MAKE EVERYBODY AWARE THAT OUR NEXT COUNCIL MEETING IS NOVEMBER 13TH, I BELIEVE.

ANYBODY WANT TO MAKE THAT MOTION TO TABLE? FOLKS. DO WE NOT WANT TO TABLE IT? NOBODY'S JUMPING UP.

I'M FINE TAKING A VOTE ON THIS.

IS THAT THE OTHER OPTION? THE ALTERNATIVE IS WE VOTE AS IT IS.

CORRECT. MAKE A MOTION.

BUT. I WANT TO MAKE SURE THAT WE'RE ACCOMPLISHING WHAT SOME OF MY OTHER COLLEAGUES WANT.

I MEAN. I DON'T.

THERE'S ONE POSITION I'VE TAKEN FROM THE START ON THIS.

A I DON'T WANT TO PHYSICALLY ALTER THE PROPERTY.

B I DON'T WANT TO LEGALLY ENCUMBER THE PROPERTY.

THEREFORE, THE ONLY MOTION I CAN MAKE IS TO DENY IF IT'S TO THE APPLICANT.

I DON'T WANT TO HURT THE APPLICANT I LIKE TO USE.

PLEASE DON'T MISUNDERSTAND ME.

YOUR PATIO SEATING OUT THERE IS A GREAT THING.

I JUST DON'T WANT OUR PROPERTY DAMAGED.

I WANT TO CONSIDER THE CITY A LANDLORD OF THIS PROPERTY.

AND YOU, THE TENANT. I DON'T WANT YOU MAKING HOLES AND THINGS TO YOUR.

TO YOUR POINT ABOUT THE BOLTS.

YOU HAVE A TWO FOOT WIDE CONCRETE GUTTER.

I KNOW THAT BECAUSE I BUILT IT.

AND BETWEEN THAT AND THE SIDEWALK IS ASPHALT, YOU CANNOT PUT BOLT ANCHORS DOWN INTO ASPHALT.

THEY WON'T HOLD. WE TRIED IT WHEN WE PUT THE BICYCLE STANDS OUT IN FRONT OF FRESCOES AND GRUMPS.

THERE. THAT DOESN'T WORK, SO YOU WILL HAVE TO MODIFY IT.

THEREFORE, I'M AGAINST IT.

NOT JUST ON THAT TECHNICAL DETAIL.

I JUST DON'T WANT TO ALTER THE PROPERTY.

SO WOULD YOU RATHER.

ARE YOU TALKING ABOUT TAKING THAT OFF THE TABLE? AS FAR AS I CAN.

I THINK I'M BEING TOLD WE HAVE TWO COURSES OF ACTION HERE.

EITHER APPROVE OR DENY THE MOTION OR TABLE A MOTION FOR ANOTHER MEETING.

YOU CAN CONTINUE TO USE THE PROPERTY AS YOU ARE UNTIL NOVEMBER THE 13TH, AND THEN WE CAN MAKE A MORE PERMANENT DECISION.

BUT IT SEEMS TO ME LIKE IF YOU'RE GOING TO PUT A DIFFERENT FENCE UP AND NOT ALTER THE PROPERTY, YOU CAN GO AHEAD AND DO THAT UNDER THE AGREEMENT THAT YOU ALREADY HAVE.

AM I AM I WRONG? I BELIEVE YOU SAID MATT, THAT THE REASON WHY THEY NEED THIS IS BECAUSE THEY'RE GOING TO HAVE TO ALTER THE PROPERTY.

THAT IS CORRECT. THEY JUST CAN'T DRILL DOWN INTO THE CONCRETE.

OKAY. CAN YOU BUILD A FENCE THAT SITS ON THE SURFACE AS IT IS? SURE. BUT IS IT GOING TO.

SO IF WE REMOVE THE FLOWERPOT, WHAT IS TO STOP A VEHICLE FROM PUSHING THAT FENCE ALL THE WAY INTO THE PATIO? AND THAT WAS THAT IS OUR CONCERN FOR OUR CUSTOMERS IS WE WOULD LIKE TO HAVE SOME SORT OF, YOU KNOW, STABILITY THERE.

PLUS OUR LIGHTS ARE IN THOSE FLOWERPOTS THAT GO ACROSS THE PATIO.

SO WE'D HAVE TO PUT 12 FOOT POLES ON THE ENDS OF OUR RAILINGS TO BE ABLE TO SUPPORT THOSE LIGHTS.

AND YOU CAN'T HANG LIGHTS OUT THERE AND NOT HAVE ANYTHING WITH THE WINDS IN OLD TOWN.

IT'S JUST NOT LOGISTICALLY POSSIBLE.

SO IT'S GOING TO HAVE TO BE SECURED SOMEHOW.

AND WHAT WE'RE ASKING IS YOUR OPINION ON THE BEST WAY TO DO THAT, OR IF YOU'LL LET US DO THAT, OR WE JUST REMAIN WITH THE PLASTIC FENCE.

I GOT A QUESTION FOR YOUR CONSTRUCTION ENGINEER THERE.

I'M SORRY I DIDN'T GET YOUR NAME.

MY NAME IS JEREMY. JEREMY.

YES, SIR. IS THERE A POSSIBILITY OF REPLACING THOSE POTS WITH A MOVABLE CONCRETE STRUCTURE TO PUT THE POLES IN FOR THE LIGHTS THAT WOULD TAKE THE PLACE OF THE POTS. AND THAT WOULD BE YOUR PROTECTION.

YOU WANT TO.

[01:50:02]

I'M JUST THROWING A SUGGESTION OUT THERE.

I DON'T WANT TO MAKE ANY DECISIONS.

BUT IF YOU'RE USING THE POTS NOW AS PROTECTION.

YES, SIR. NOT A HOLY PROTECTION, BUT SOMEWHAT, YOU KNOW, AS A DETERRENCE TO RUN THROUGH THERE.

COULD YOU REPLACE THEM WITH SOME KIND OF ARCHITECTURAL CONCRETE THAT YOU COULD MOLD YOURSELF WITH THE POLES IN IT FOR YOUR LIGHTING? YES, SIR. MAKE IT SIMILAR TO WHAT YOU HAVE NOW AND THEN.

WE COULD JUST MOVE ON THOSE.

IF WE WERE TO INSTALL BALLADS, THOSE BALLADS, THEY CAN BE SCREWED INTO THE CONCRETE, JUST LIKE THE FENCE.

IT DOESN'T. WE DON'T HAVE TO CORE DRILL, SO WE DON'T HAVE TO DAMAGE THE CONCRETE.

WELL, BUT I'M SORRY, I DIDN'T MEAN TO INTERRUPT, BUT DAN'S RIGHT.

ANCHORS IN ASPHALT IS NOT GOING TO WORK.

IT'S JUST NOT. I MEAN, IT'S TOUGH.

I DIDN'T REALIZE THAT THERE WAS ASPHALT WHERE THIS WAS GOING.

MY UNDERSTANDING WAS ALL CONCRETE.

IF YOU LOOK AT YOUR OWN PHOTO HERE OR THE STAFF'S PHOTO, I FORGET WHAT SLIDE IT WAS, BUT IT SHOWS THE THE POT SITTING ON THE CONCRETE GUTTER.

THE FENCE IS ACTUALLY SITTING ON THE ASPHALT AND NOT NOT THE SLIDE.

GO BACK. I THINK IT'S BACK ONE.

SLIDE THREE. THERE YOU GO.

SEE, THAT'S THAT AREA WHERE THOSE POTS ARE SITTING IS THE ONLY THING YOU'VE GOT.

AND IT'S SLANTED. IT'S A GUTTER.

IT'S V SHAPED SO YOU CAN'T SET A VERTICAL POST IN IT.

SORRY. NO.

SO I THINK YOU'VE GOT WHAT YOU NEED IN PLACE ALREADY TO IMPROVE YOUR FENCE.

YEAH. YOU MAY HAVE TO COME UP WITH A DIFFERENT IDEA ON HOW TO HANG THOSE LIGHTS WITHOUT DIGGING HOLES IN THE STREET OR BOLTING SOMETHING DOWN, BUT IT'S DOABLE.

AND. SO WE CAN MAKE ALL THOSE CHANGES AS LONG AS WE DON'T BOLT INTO THE CONCRETE.

YEAH, I THINK YOU CAN DO THAT UNDER THE AGREEMENT YOU ALREADY HAVE.

WOULD YOU LIKE FOR US TO VOTE ON IT OR TABLE IT? WANTS TO DO. WE CAN JUST NOT TAKE A MOTION ON IT IF THEY WANT TO STAY UNDER THEIR CURRENT AGREEMENT.

RIGHT. WE CAN JUST.

IF NO ONE MAKES A MOTION, THEN THE CURRENT AGREEMENT STAYS.

STAYS CORRECT.

EVEN IF YOU EVEN IF YOU TABLE IT, THE CURRENT AGREEMENT IS STILL IN PLACE UNTIL IT'S SUPERSEDED BY ANOTHER AGREEMENT.

SO CURRENTLY WHETHER COUNCIL DENIES THIS THIS AGREEMENT TONIGHT THAT IS PROPOSING THESE DIFFERENT MODIFICATIONS TO IT.

IF IT'S DENIED THE CURRENT AGREEMENT YOU HAVE IN PLACE IS STILL IN PLACE.

SO WE'RE YOU'RE STILL FUNCTIONING, YOU'RE STILL GOOD.

IF THEY TABLE IT, YOU'RE STILL GOOD.

YOUR CURRENT AGREEMENT.

SO WE'RE GOOD.

WE'RE GOOD EITHER WAY.

WE JUST HAVE TO IT'S. JUST A NO VOTE, MAYOR.

AN ALTERNATIVE MIGHT BE WE HAVE ANOTHER SPEAKER WHO WOULD LIKE TO COME UP AND SPEAK AN ALTERNATIVE.

AMANDA, LET ME BE SURE I GET THIS OUT TO THE COUNCIL.

ANOTHER ALTERNATIVE MIGHT BE FOR A MOTION TO BE MADE TO TABLE THIS UNTIL SUCH TIME AS THE APPLICANT COMES FORWARD AND REQUESTS THAT IT BE PLACED BACK BEFORE THE COUNCIL. GIVE THEM AN OPPORTUNITY TO EXPLORE WITH THEIR CONSTRUCTION PEOPLE HOW THEY COULD MAKE THIS WORK.

VISIT WITH CITY STAFF ABOUT ATTACHMENT TO THE TO THE GROUND STRUCTURE IN SOME MANNER, AND IF THEY THINK THEY CAN WORK WITHIN THE EXISTING AGREEMENT, THEN THEY NEVER REQUEST IT COMES BACK ON THE AGENDA AND THE CURRENT AGREEMENT REMAINS IN PLACE.

IF THEY COME UP WITH A SPECIFIC PROBLEM THAT CAN'T BE FIXED, BE IT INSURANCE OR STRUCTURAL ATTACHMENT, THEN THEY CAN FASHION A SOLUTION AND COME BACK WITH THAT PROPOSAL. THAT WOULD BE YES, COUNCIL COULD PUT THAT TO THE APPLICANT IF THAT'S HOW THEY WANT TO.

BUT GO AHEAD IF YOU'D LIKE TO SPEAK, IF YOU'LL JUST STATE YOUR NAME.

FOR THE RECORD, I THINK IT WOULD BE GOOD FOR COUNCIL IF WE ROLLED THE CLOCK BACK ABOUT 10 OR 11 YEARS AGO.

I'M RICK HAZEN, I'M THE ORIGINAL FOUNDER OF OLD TEXAS BREWING COMPANY, AND I SEE SOME FAMILIAR FACES HERE.

ALLEN DAN, RONNIE THAT REMEMBER THIS DEAL WHEN WE VERY FIRST MADE IT BACK IN 2013 AND THE REASONS THAT IT WAS MADE THE OLD TOWN OVERLAY.

AND WITH THE HUNDREDS OF THOUSANDS OF DOLLARS THAT WE SPENT TO EXPLORE HOW WE WERE GOING TO DEVELOP OLD TOWN IN THE COMING TEN, 20 YEARS, THE PLAZA AND ELLISON STREET.

ELLISON STREET WAS ORIGINALLY ENVISIONED TO BE CLOSED AND WALKING ONLY, WALKING PEDESTRIAN ONLY UNDER MAYOR SHETTER.

THIS WAS BROUGHT TO US NOT REALLY AS OUR IDEA.

THIS WAS SHUTER'S VISION AND COUNCIL'S VISION BACK IN 2013 OF MAKING THE PLAZA AND ELLISON STREET PEDESTRIAN ONLY.

WE WERE ENCOURAGED TO UNDERTAKE THIS PATIO OUT IN FRONT OF THE RESTAURANT, AND IT WAS QUASI OFFERED TO EVERYBODY, BUT WE WERE REALLY THE ONLY ONES THAT WANTED TO DO IT AT THE TIME, AND WE REALLY WANTED TO DO IT BECAUSE OF THE PROBLEMS IN THE, THE DEVELOPMENT.

[01:55:06]

AND, YOU KNOW, I GUESS YOU WOULD CALL IT REPURPOSING OF ELLISON AND THE PLAZA.

THE CONSTRUCTION PROJECT RAN INTO RAIN DELAYS AND SO FORTH.

AND SO WE STRUGGLED IN 2013, 2014 AND ECONOMIC DEVELOPMENT UNDER BRADLEY FORD.

AND ALEX SAID, YOU KNOW, WE WOULD LOVE YOU GUYS TO DO THIS.

WE THINK IT'S AN OPPORTUNITY FOR US TO ENHANCE OLD TOWN, FOR US TO ENHANCE THE RESTAURANT.

AND WOULD YOU GUYS BE INTERESTED IN DOING IT? WE AGREED WHOLEHEARTEDLY.

WE THOUGHT IT WAS GOING TO BE GREAT.

SO NOW WE ROLL FORWARD TEN YEARS NOW AND IT'S JUST TIME FOR US TO DO SOME IMPROVEMENTS.

YOU KNOW, WE'VE NEVER HAD AN INCIDENT.

NO CARS, NOTHING'S EVER HAPPENED, NO INJURIES.

NO ONE'S EVER RAN INTO THE PATIO.

THE AVERAGE CAR SPEED ON ELLISON STREET IS WALKING SPEED, YOU KNOW, SO IT'S PRETTY SLOW TRAFFIC.

I'M MORE CONCERNED ABOUT PEOPLE WALKING IN THE STREET THAN I AM PEOPLE ABOUT RUNNING INTO THE PATIO.

YOU KNOW, ALL THIS DONE BACK IN 2013.

AND IF YOU GUYS REMEMBER BACK THEN.

DOWNTOWN BURLESON OLD TOWN BURLESON WAS NOT WHAT IT IS TODAY IN 2013.

IT WAS VERY SLOW.

THERE WAS US, SPICE RACK, DALTON'S AND FRESCO'S AND A SMALL SANDWICH SHOP.

IT WAS. IT WAS PRETTY QUIET.

AND NOW, WITH EVERYBODY MOVING INTO OLD TOWN, OF COURSE THINGS HAVE CHANGED AND WE FEEL THAT WE NEED TO KIND OF CATCH UP WITH THE CHANGE.

WE HAVE A LOT OF COMPETITORS THAT HAVE RECEIVED A LOT OF TAX ABATEMENTS THAT ARE GOING TO BE COMPETING AGAINST US NOW.

WE DON'T HAVE THOSE.

WE DIDN'T GET THOSE EARLY ON IN THE BEGINNING EITHER.

SO IT'S JUST SOMETHING THAT WE FEEL THAT, YOU KNOW, MAYOR OR COUNCIL BACK IN 2013 REALLY WANTED FOR THE CITY.

WE AGREED. WE SAW THAT VISION IN 2013 WHEN PRETTY MUCH NO ONE ELSE WAS OUT THERE.

AND I SPENT A MILLION PLUS DOLLARS RENOVATING 110 YEAR OLD BUILDING.

AND WE'RE JUST LOOKING TO KIND OF MODERNIZE A LITTLE BIT BECAUSE WE'VE GOT NOW TO KEEP UP WITH THE JONESES A LITTLE BIT ACROSS THE PLAZA FROM US.

SO I JUST WANT YOU GUYS HAVE A LITTLE BIT OF BACKGROUND.

I KNOW A LOT OF YOU GUYS REMEMBER THAT FROM FROM BACK THEN, BUT I KNOW THERE ARE SO MANY NEW FACES ON COUNCIL THAT JUST DIDN'T KNOW WHAT HAPPENED TEN YEARS AGO AND HOW THIS CAME ABOUT. IT WAS REALLY BROUGHT TO US FROM THE CITY OF BURLESON, THIS PATIO IN FRONT OF THE RESTAURANT.

A MAYOR AND COUNCIL. I DO HAVE A SPEAKER CARD.

SO AT ANY POINT, IF YOU WANT TO HEAR FROM THE SPEAKER OR BILL JANISCH.

YEAH, LET'S GO AHEAD AND HEAR FROM.

BILL JENNINGS, 2017 NORTHEAST CLINTON STREET.

I STOPPED BY THERE SATURDAY AND I SPOKE WITH PHILIP.

HE SEEN ME WALKING UP.

WE STEPPED OUT OR HE STEPPED OUTSIDE.

WE TALKED FOR ABOUT PROBABLY 25 MINUTES.

I REALLY APPRECIATE HIM COMING FORWARD, SEEKING A GUIDANCE AND A DIRECTION FROM YOU GUYS, PERMITS, PUSHING THROUGH THE PAPERWORK.

IT'S BECOME SORT OF HABIT FOR SOME TO TRY AND DO THINGS WITHOUT PERMITS OR DO IT AFTER THE FACT.

THE BOLLARDS, THEY ACTUALLY HAVE RETRACTABLE HYDRAULIC BOLLARDS.

THAT MAY BE AN OPTION.

IT WOULD HAVE TO RECESS INTO THE ASPHALT, BUT YOU COULD ASK FOR SOME TYPE OF RETAINER OR SOME TYPE OF PROVISION TO WHERE YOU COULD COME BACK IF THEY DID NEED TO BE REMOVED.

IF YOU GUYS REJECTED THIS LATER ON, WE COULD COME BACK IN AND PATCH THE ASPHALT.

WELL, I WAS OUT THERE THE OTHER DAY.

THERE WERE PATRONS COMING THROUGH, GETTING READY TO GO WATCH THE GUN SHOW AND EVERYTHING LIKE THAT OVER AT THE FOUNDERS, AND THEY JUST WALKED UP AND SAT DOWN.

ME AND PHILLIP WERE OUT THERE TALKING.

HE SAYS, NO BIG DEAL.

HE SAID, PEOPLE COME UP THERE ALL THE TIME AND SIT DOWN AND GRAB A SEAT.

THEY MIGHT HAVE A BURGER FROM SOMEWHERE ELSE, A DRINK.

I WATCHED A DOG EAT ICE CREAM OUT THERE THE OTHER DAY.

ITS PUBLIC SEATING IS WHAT IT IS OVER CITY PROPERTY.

THE ASPHALT, THE PARKING SPOTS.

I THINK IT IS A GOOD LOOK.

I THINK THAT ALL THE OPTIONS THAT HE'S DONE AS FAR AS THE AWNINGS, THE FENCE IS GOING TO BE SORT OF PERIOD.

CORRECT. I MEAN, IT'S GOING TO LOOK GOOD.

IT'S GOING TO BE BLACK, LIKE WHAT A LOT OF THEM DID BACK IN THE DAY.

AND I THINK THAT ANYTHING LIKE THIS, NOT SO MUCH THE FENCE, BUT ANY OF THE THINGS THAT HE'S DONE, AS LONG AS THESE BUILDINGS TAKE THE DIRECTION OF THE OLD TOWN ADVISORY, I THINK THAT NEEDS TO STAY IN PLAY.

YOU KNOW, LIKE YOU SAID, THE GUTTER DOES NEED TO REMAIN FREE.

NOTHING TO THE GUTTER.

AND LIKE RICK HAD TALKED ABOUT, I DO REMEMBER DISCUSSIONS ABOUT POSSIBLY CLOSING OFF ELLISON.

SO IF ONE DAY THAT DID HAPPEN, I MEAN, YOU COULD ALWAYS OPEN UP OTHER SPACES FOR STREET VENDORS AND STUFF, BUT I'M IN FAVOR OF THIS.

[02:00:02]

YOU DO NEED SOME TYPE OF PROTECTION.

LIKE I SAID, THERE ARE RETRACTABLE BOLLARDS THAT DO GO DOWN, OR THERE MIGHT BE SOME TYPE OF WAY OF CONSTRUCTING A CEMENT, CEMENT, A STEEL FRAME TO WHERE IT'S JUST SITTING FLAT ON THE GROUND.

YOU HAVE TWO CEMENT MEDIUMS CURRENTLY ON OPPOSITE SIDES OF THOSE FOUR SPACES.

IT WOULD SORT OF HOLD IT STATIONARY.

THAT'S THE ONLY THING. OTHER OPTION I CAN THINK OF.

ALL RIGHT. APPRECIATE YOUR TIME.

I HAVE NO OTHER SPEAKER CARDS.

IS THERE ANYBODY IN THE AUDIENCE WHO WOULD LIKE TO ADDRESS THE COUNCIL ON THIS ITEM? LET ME MAKE A SUGGESTION.

LET'S GO AHEAD AND TABLE THIS RIGHT NOW AND LET'S GET WITH THEM.

AND LET'S COME UP WITH SOMETHING THAT'S BENEFICIAL TO A GOOD BUSINESS AND SATISFIES.

DAN BROUGHT UP A VERY GOOD POINT THAT THOSE ANCHORS AREN'T GOING TO HOLD IN THAT ASPHALT.

SO WE NEED TO COME UP WITH SOMETHING OTHER THAN THAT.

IT'S A GREAT IDEA.

AND I WOULD VOTE YES FOR IT RIGHT NOW, BUT I DON'T THINK THE REST OF THE COUNCIL WOULD.

SO LET'S TABLE IT RIGHT NOW, TRY TO GET IT AND COMMUNICATE WITH EACH OTHER AND COME UP WITH SOMETHING AND MUST MOVE FORWARD.

SO CAN I GET A MOTION ON THIS IN A SECOND? BEFORE WE MAKE A MOTION, I GUESS I'LL GO ON RECORD.

I MEAN, I'M I'M FINE WITH IT LIKE IT IS, BUT I THINK THERE'S SOME OBVIOUSLY PEOPLE EVERYBODY HAS BROUGHT UP SOME VALID, VALID CONCERNS.

AND LATER TONIGHT UNDER SECTION NINE I'M GOING TO ASK THAT WE LOOK AT ALL THIS AND ACROSS THE ENTIRE OLD TOWN AND HAVE SOME THINGS IN PLACE MAYBE OF WHAT WE'RE LOOKING FOR TO TALK ABOUT.

BUT OF COURSE NOW'S NOT THE TIME TO DO IT.

BUT I JUST WANTED TO GO THAT I THINK THIS ISN'T THE AWNING, SO I'M I'M FINE WITH THE WAY IT IS.

THE CONCERN WAS THE SAFETY.

SO WE'RE PUTTING BALLARDS IN THE STREET.

WE COULD WE COULD, YOU KNOW, HE COULD TAKE THE ASPHALT UP AND REPLACE IT WITH CONCRETE.

BUT. WELL, THAT GETS INTO THE PROBLEM OF ACCESS AND THE UTILITIES UNDERNEATH.

I'M JUST JUST I JUST WANTED TO GO ON THAT.

BUT, I MEAN, IF, IF THE OBVIOUSLY THE WILL OF THE COUNCIL, IF THEY WANT TO TABLE OR WHATEVER, THAT'S FINE.

SO I'M OPEN.

BALL'S IN YOUR COURT.

I. I WANT TO GO AHEAD BECAUSE I DON'T WANT TO DO THIS ALL NIGHT LONG.

CAN YOU TURN ON HIS MICROPHONE, PLEASE? WE CAN'T HEAR YOU, RONNIE. I'M SORRY.

I MOVED THE TABLE SO WE CAN GET THE THING CLEARED UP AND OUT.

SO, WOULD YOU LIKE IT FOR A DATE SPECIFIC? THE NEXT REGULAR COUNCIL MEETING? OR WOULD YOU LIKE TO DEFER TO THE APPLICANT IF THEY WOULD LIKE TO BRING IT FORWARD ON THEIR OWN COUNCIL? IS THAT ENOUGH TIME? I THINK LET'S DO IT TILL I COUNT.

CAN I COUNTER MOTION TO TABLE UNTIL YOU WANT TO AMEND HIS MOTION? AMEND YOUR MOTION. SORRY, I WAS GOING TO SAY IF IF THE APPLICANT WOULD LIKE ON HIS TIME FRAME.

I MEAN, AS IT STANDS, THEY CAN STAY OPERATING THE WAY THEY ARE.

THEY CAN MAKE ANY IMPROVEMENTS THAT ARE NOT PERMANENT.

AND IS THAT SUITING? YES. IF YOU COULD MAKE IT ON OUR TIME FRAME, THAT WOULD BE GREAT.

WHEN YOU IF THIS IS STILL SOMETHING YOU ALL WANT TO PURSUE, AND WHEN YOU KNOW WHAT THE DETAILS OF HOW THIS WILL LOOK AND AND EVERYTHING'S ACTUALLY.

WORKED THROUGH AND OUT AND WHAT YOUR FINAL GO FOR.

THAT'S WHEN I WOULD SAY COME BACK TO COUNCIL.

OKAY. SO I WOULD SAY THAT IF WE WANT TO SIMPLIFY THIS AND ROBERT'S RULES OF ORDER, BECAUSE IF YOU IF YOU AMEND HIS MOTION, THEN WE'RE GOING TO HAVE TO TAKE A MOTION ON YOUR AMENDMENT AND THEN GO BACK TO HIS.

SO IT WOULD BE THIS IT WOULD BE EASIER IF, RONNIE, IF YOU COULD JUST AMEND YOUR MOTION TO SAY THAT YOU YOU'RE TABLING THE ITEM UNTIL THE APPLICANT REQUESTS THE ITEM TO BE BROUGHT BACK TO THE CITY COUNCIL.

I CAN DO THAT. THANK YOU.

ARE YOU READY TO MOVE TO TABLE UNTIL THE ORGANIZATION COMES BACK TO US? THERE A SECOND. BECAUSE I GOT THE MOTION.

I GOT A MOTION BY RONNY AND A SECOND BY LARRY.

PLEASE VOTE. PASSES UNANIMOUSLY.

THANK YOU, MAYOR AND COUNCIL.

THANK YOU. THAT BRINGS US TO ITEM SEVEN F.

THIS IS TO CONSIDER APPROVAL OF AMENDMENTS TO CITY COUNCIL POLICY 36 PURCHASING POLICY.

[7.F.Consider approval of amendments to Council Policy 36 – Purchasing Policy. (Staff Presenter: Justin Scharnhorst, Assistant to the City Manager) ]

THE STAFF PRESENTED THIS EVENING IS JUSTIN SCHARNHORST, ASSISTANT TO THE CITY MANAGER, JUSTIN.

MAYOR AND COUNCIL.

GOOD EVENING. ITEM SEVEN F BEFORE YOU IS TO DISCUSS A COUPLE PROPOSED CHANGES TO COUNCIL POLICY 36, WHICH IS A PURCHASING POLICY.

IN SUMMARY, WE WANTED TO MAKE CHANGES TO SIGNATURE AUTHORITY.

SOME OF THE THRESHOLDS WITHIN THE SIGNATURE AUTHORITY.

IT CALLS OUT SPECIFICALLY WHO CAN SOLICIT COMPETITIVE SOLICITATIONS ON BEHALF OF THE CITY, WHICH IS THE PURCHASING MANAGER.

[02:05:07]

AND THEN IN ADDITION TO THAT, THERE WERE SOME SMALL MINOR TEXTUAL CHANGES TO THE POLICY THAT'S IN YOUR AGENDA PACKET TONIGHT AS WELL.

STAFF BELIEVES THAT THESE CLARIFICATIONS AND ENHANCEMENTS WILL HELP STREAMLINE AND CREATE EFFICIENCIES IN THE PROCESS.

CURRENTLY, THE PURCHASING DIVISION, AS YOU KNOW, IMPACTS EVERY CITY DEPARTMENT IN TERMS OF HOW WE DO BUSINESS.

AND SO WE WANT TO MAKE SURE THAT WE'RE SENSITIVE TO THIS AND CONSTANTLY LOOKING AT IT TO MAKE CHANGES.

SECTION 5.2 COOPERATIVE PURCHASES.

YOU'RE PROBABLY FAMILIAR WITH THIS TERM.

WE USE THIS FORM OF CONTRACTING TO, FOR EXAMPLE, PURCHASE VEHICLES OR BUY BULK FUEL.

IT LEVERAGES ECONOMIES OF SCALE THAT WE WOULDN'T HAVE IF WE STOOD ALONE.

AND WENT THROUGH OUR OWN CONTRACT MOVING FORWARD.

SO WE DO THAT IN BETWEEN TWO PUBLIC ENTITIES THROUGH AN INTERLOCAL AGREEMENT.

OUR CURRENT PROCESS IS TO BRING THE INTERLOCAL AGREEMENT TO COUNCIL.

THE PROPOSED CHANGE TONIGHT WOULD DELEGATE THAT AUTHORITY TO THE CITY MANAGER.

THERE IS NO FINANCIAL IMPACT BY DOING THIS.

IT'S JUST THE FORMAL ARRANGEMENT, ANY TRANSACTION, ANY TYPE OF PURCHASE OR SERVICE UNDER THAT INTERLOCAL AGREEMENT WILL FOLLOW COUNCIL POLICY 36 FROM THAT POINT FORWARD.

IF IT'S OVER $50,000, IT WILL BE BROUGHT FORWARD TO CITY COUNCIL.

AS ALWAYS, CITY COUNCIL HAS THE OPPORTUNITY TO CANCEL ANY INTERLOCAL AGREEMENT WITH 30 DAYS WRITTEN NOTICE.

THE OTHER SECTION IS SECTION 5.16 SIGNATURE AUTHORITY.

IN 2021, WE CENTRALIZE A CONTRACTING PROCESS WITH THE CITY, THE CITY MANAGER AND THE PURCHASING MANAGER THAT WAS NECESSARY TO MITIGATE RISK, ENSURE THAT OUR CONTRACTS ARE BEING NEGOTIATED, THAT THEY'RE COMPLIANT, AND THAT WE'RE DOING OUR DUE DILIGENCE AND MAKING SURE THAT WE'RE FULFILLING THOSE CONTRACTUAL OBLIGATIONS WITHIN THOSE AGREEMENTS.

AS SUCH, THE THE PACE OF BUSINESS, WE NEED TO MAKE CHANGES TO THAT IN ORDER TO MAINTAIN OUR CURRENT LEVELS OF SERVICE.

AND SO BY DOING THAT, THE PROPOSED CHANGES SPECIFICALLY TO THE SIGNATURE AUTHORITY WOULD DELEGATE THAT DOWN.

SO THE CURRENT LEVEL IS CITY MANAGER HAS THE AUTHORITY TO SIGN UP TO 50, THE PURCHASING MANAGER UP TO TEN.

IF COUNCIL WERE TO APPROVE THE CHANGE, THE CITY MANAGER WOULD STILL HAVE THAT SAME AUTHORITY.

THE BOTH DEPUTY CITY MANAGERS WOULD BE ABLE TO APPROVE CONTRACTS UP TO $25,000.

PURCHASING MANAGER UP TO THREE AND DEPARTMENT DIRECTORS UP TO UP TO THREE.

I'M SORRY. THE PURCHASING MANAGER UP TO TEN AND DEPARTMENT DIRECTORS TO THREE.

THAT PROCESS IS CONSISTENT WITH WHAT WE'VE DONE THROUGH TYLER MUNIS, OUR ERP SYSTEM.

WE'VE DELEGATED AUTHORITY DOWN TO THE DIRECT EXCUSE ME, DIRECTORS, TO $3,000.

THAT IS THE HUB REQUIREMENTS THAT THE STATE STIPULATES THAT WE MUST FOLLOW WHEN CONTRACTING WITH HISTORICALLY UNDERUTILIZED BUSINESSES.

AS I MENTIONED EARLIER, THERE'S A COUPLE MINOR TEXTUAL CHANGES IN THE POLICY AS WELL.

THIS WENT TO THE FINANCE COMMITTEE ON SEPTEMBER 11TH FOR DISCUSSIONS.

AS A RESULT OF THAT, WE MADE A COUPLE OF MINOR CHANGES IN ADDITION TO THE TWO THAT ARE PROPOSED TO YOU THIS EVENING.

SO STAFF RECOMMENDATION TONIGHT IS TO APPROVE SECTION 5.12 AND 5.162 COUNCIL POLICY 36 WITH THE CHANGES THAT WAS PREVIOUSLY MENTIONED. ANY QUESTIONS? IS THERE A MOTION? ANYBODY.

MOVE TO APPROVE THE CHANGES.

I GOT A MOTION BY ADAM.

A SECOND BY LARRY. PLEASE VOTE.

PASSES. UNANIMOUS. THANK YOU.

JUSTIN. THANK YOU MAYOR AND COUNCIL.

THAT BRINGS US TO SEVEN G.

CONSIDER APPROVAL OF RENEWAL INSURANCE APPLICATION AND POLICY WITH STEALTH PARTNER, GROUP, MANAGING GENERAL UNDERWRITER AND BERKLEY BERKSHIRE HATHAWAY SPECIALTY INSURANCE TO

[7.G.Consider approval of a renewal insurance application and policy with Stealth Partner Group, managing general underwriter, and Berkshire Hathaway Specialty Insurance to continue to be the City's stop-loss insurance providers for the City’s partially self-funded insurance for plan year 2024 in the amount of $867,000. (Staff Presenter: Wanda Bullard, Interim Director of Human Resources)]

CONTINUE TO BE THE CITY'S STOP LOSS INSURANCE PROVIDERS FOR THE CITY'S PARTIALLY SELF-FUNDED INSURANCE FOR PLAN YEAR 2024, IN THE AMOUNT OF $867,000. THE STAFF PRESENTER TONIGHT IS WANDA BULLARD, INTERIM DIRECTOR OF HUMAN RESOURCES.

WELCOME BACK TO THE PODIUM, WANDA.

WELL THANK YOU. IT'S A PRIVILEGE AND AN HONOR TO BE BACK BEFORE YOU.

SO GOOD EVENING, MAYOR AND COUNCIL.

I'M HERE TO PRESENT THE STOP LOSS INSURANCE RENEWAL FOR CONSIDERATION.

JUST TO BE BRIEF, EDUCATION OR BACKGROUND, WE ARE A SELF-FUNDED PLAN, WHICH MEANS WE PAY OUR OWN CLAIMS. SORRY ABOUT THAT. WE PAY OUR OWN CLAIMS, BUT WE ALSO INSURE OURSELVES WITH A STOP LOSS POLICY TO MITIGATE ANY FINANCIAL RISK TO THE TO THE HEALTH PLAN DUE TO LARGE CLAIMS. SO OUR STOP LOSS INSURANCE IS MADE UP OF TWO PREMIUMS. ONE IS AN INDIVIDUAL STOP LOSS OF 125,000 INDIVIDUAL CLAIM ON A PERSON, AND THEN THE AGGREGATE STOP LOSS, WHICH IS 120% OF OUR EXPECTED MEDICAL AND CLAIMS IN TOTALITY OVER THE PLAN YEAR.

[02:10:03]

WE DO USE A WE DO USE THE MANAGING GENERAL UNDERWRITER TO WATCH THE CLAIMS, MONITOR THE CLAIMS AND THEN HELP US THIRD PARTY GETTING THE REIMBURSEMENTS FROM THE STOP LOSS INSURANCE COMPANY.

SO WE'VE HAD A HIGH CLAIMS YEAR.

WE ARE AT 95% OF OUR PROJECTED THROUGH AUGUST.

AND SO WE DID EXPECT SOME PREMIUM INCREASES THIS YEAR.

WE WERE PRETTY FORTUNATE.

LAST YEAR WE DID NOT HAVE PREMIUM INCREASES, BUT THIS YEAR WE'RE GOING TO HAVE ABOUT A 4.47% INCREASE.

AND THAT IS OFF OF A RENEWAL FROM OUR EXISTING PROVIDER WHERE THEY ARE WILLING TO GIVE US A RATE RENEWAL THROUGH AUGUST PROJECTIONS WITHOUT HAVING FUTURE MONTHS.

SO MOST OF THE MARKET FROM STEALTH FOR THE INSURANCE, FOR THE STOP LOSS INSURANCE, THEY WANT TO WAIT UNTIL OUR SEPTEMBER CLAIMS DATA COMES IN. WE KNOW THAT WE'RE PROJECTED TO HAVE A HIGH SPEND.

I ACTUALLY ON FRIDAY JUST GOT ANOTHER LARGE CLAIMANT THAT CAME THROUGH.

SO WE'RE GOING TO HAVE ABOUT AN 18,000 STOP LOSS REIMBURSEMENT.

THAT'S A NEW CLAIMANT THAT WE WERE NOT AWARE OF.

THAT'S JUST THE INITIAL CLAIM.

I FEEL LIKE THERE'S GOING TO BE MORE CLAIMS COMING.

SO WE WANT TO AVOID FOR THE REST OF THE MARKET TO WAIT UNTIL SEPTEMBER.

CLAIMS COME IN BECAUSE I ALSO EXPECT ONE MORE TO COME IN IN SEPTEMBER FROM SOME HOSPITALIZATIONS THAT I EXPECT.

SO WE'RE WE REALLY WOULD LIKE TO GO WITH THE INITIAL RATE RENEWAL JUST USING AUGUST CLAIMS FROM OUR EXISTING PROVIDER.

THE OTHER GOOD THING IS THAT BERKSHIRE IS NOT REQUIRING THAT WE LASER ANY PLAN MEMBERS.

WHAT THAT MEANS IS THEY'RE NOT REQUIRING THAT WE EXCLUDE HIGH CLAIMANTS AND OUR RATE RENEWALS.

SO SOMETIMES WHAT STOP LOSSES WILL DO IS THEY'LL QUOTE THAT RENEWAL, BUT THEY'LL SAY YOU HAVE TO THEN REMOVE THIS PLAN MEMBER FROM BEING INSURED UNDER STOP LOSS FOR US TO RENEW YOU.

SO WE'RE ABLE TO THEN INSURE ALL OF OUR PARTICIPANTS IN OUR HEALTH PLAN, WHICH IS WHICH IS GREAT.

SO WE HAVE ABOUT AN $8 INCREASE.

WELL, NOT ABOUT IT IS IT'S AN $8 INCREASE BETWEEN THE SPECIFIC AND THE AGGREGATE PREMIUM PER EMPLOYEE PER MONTH.

AND WHEN YOU LOOK AT OUR FISCAL YEAR COSTS.

SO THE ASK IN THE IN THE CONTRACT FOR THE PLAN YEAR WHICH IS JANUARY TO DECEMBER, THE ASK IS FOR 867,000.

THAT IS AGAIN FOR JANUARY TO DECEMBER ON MAXIMUM ENROLLMENT.

ON WHAT WE EXPECT, I DON'T KNOW WHO'S GOING TO BE ENROLLED, WHO'S GOING TO, YOU KNOW, WHEN WE'RE GOING TO HAVE VACANCIES, THOSE KINDS OF THINGS.

SO I AM ASKING FOR THE FULL PLAN YEAR AT MAXIMUM ENROLLMENT.

IT BRINGS US IT BUILDS IN A CONTINGENCY.

AND SO THE ASK IS FOR 867.

BUT WHEN WE LOOK AT THE FISCAL YEAR COST, BECAUSE WE HAVE THREE MONTHS AT THE LOWER RATE AND THEN WE HAVE NINE MONTHS AT THE HIGHER RATE, WE ARE ACTUALLY RIGHT ON BUDGET.

SO OUR FISCAL YEAR IS RIGHT ON BUDGET, ALTHOUGH WE'RE GOING TO HAVE THAT $8 PER EMPLOYEE PER MONTH INCREASE.

SO THEN WHEN WE GO INTO OUR BUDGET PLANNING FOR I'M SORRY I DID NOT INCREASE THIS, I DIDN'T ADVANCE THE SLIDE.

BUT THEN WHEN WE GO INTO OUR NEXT YEAR, BUDGET PLANNING IN APRIL, WE WILL GO AHEAD AND BUILD IN THAT INCREASE ON THE STOP LOSS.

SO THIS IS WHERE WE SEE THE $867,000 ASK ARE NOW OUR MAXIMUM LIABILITY.

OUR AGGREGATE DEDUCTIBLE IS INCREASING 20%.

WE DID EXPECT FOR THAT INCREASE.

SO WE'VE PLANNED AND WE'VE EXPECTED FOR THAT INCREASE AS WELL.

SO THE THINGS THAT I WANT TO HIGHLIGHT IS THAT WE ARE ADDING IN OUR MAX FULL TIME STAFF, OUR ENROLLED, PLUS THE NEW ADDED POSITIONS THAT WERE APPROVED DURING THE BUDGET PROCESS. WE ARE NOT GOING TO HAVE ANY EXCLUSIONS FOR THE HIGH CLAIM MEMBERS, WHICH IS POSITIVE, AND THEN WE WILL BE BUDGETING FOR THESE FUTURE INCREASES.

THEN PLAN YEAR 2025.

IN PREPARATION, WE ARE GOING TO DO A FULL RFP FOR ALL OF OUR BENEFIT PLANS.

MEDICAL AND DENTAL WILL INCLUDE A SELF-INSURED AND A FULLY INSURED PLAN.

QUOTE. AND JUST SO YOU'RE AWARE, EVEN IF WE WERE TO CHANGE FROM A SELF-INSURED PLAN AND WE WOULD GO TO A FULLY INSURED PLAN, THIS IS A PLAN YEAR, JANUARY TO DECEMBER, SO WE WILL STILL BE REQUIRED TO FINISH OUT OUR PLAN YEAR IN 2024 UNDER A SELF-INSURED MODEL.

SO WE WOULD CONTINUE TO HAVE STOP LOSS PREMIUMS THROUGH DECEMBER, AND WE ALREADY KNOW WHAT THOSE RATES WOULD BE.

SO IT'S HARD TO TELL WHAT WE'RE GOING TO HAVE NEXT YEAR IN TERMS OF A PLAN UNTIL WE DO THE FULL RFP AND UNDERSTAND WHAT THAT NEW PLAN DESIGN WILL LOOK LIKE.

[02:15:08]

SO OUR OPTIONS ARE TO APPROVE A RENEWAL INSURANCE APPLICATION FOR OUR STOP LOSS INSURANCE POLICY WITH STEALTH PARTNER GROUP AND BERKSHIRE HATHAWAY SPECIALTY INSURANCE FOR THE CITY'S PARTIALLY SELF-FUNDED INSURANCE PLAN YEAR FOR 2024, OR TO DENY THE RULE AND OUR RENEWAL AND OUR RECOMMENDATION IS TO APPROVE THE RENEWAL.

ANY QUESTIONS? ARE THERE ANY QUESTIONS? I'M SORRY. ANY QUESTIONS? WONDER, HAVE WE REACHED THE MAXIMUM LOSS NUMBER SINCE WE'VE BEEN SELF-INSURED? WE HAVE. I PULLED UP THAT DATA AND WE DID HIT AGGREGATE IN 2017 AND 2018.

WE ACTUALLY GOT $478,000 OVER OUR AGGREGATE.

WELL, LET ME BACK UP.

LET ME BE CLEAR. OUR STOP LOSS REIMBURSEMENTS IN 2017 WAS 809,000, AND OUR PREMIUM WAS 330,000.

SO WE WE RECEIVED BACK 478,000 OVER WHAT OUR PREMIUMS WERE.

AND THEN IN 2018, WE HIT OUR STOP LOSS AGGREGATE AS WELL AT 884,000.

SO WE'VE HIT IT TWICE.

AND HIGH CLAIMS TEND TO RUN CYCLICAL.

SO YOU'RE GOING TO SEE THEM EVERY 3 TO 5 YEARS IS WHAT THE PREDICTION IS.

SO WE ARE WE'RE IN THAT FIVE YEAR CYCLE AND WE CAN SEE IT.

WE IN 2017 WE HAD 13 LARGE CLAIMANTS.

THE NEXT YEAR IN 2018 WHEN WE HIT OUR WE HIT THE AGGREGATE STOP LOSS REIMBURSEMENT, WE HAD 14.

WE ARE CURRENTLY SITTING AT 13.

AND LIKE I SAID, WE'RE NOT DONE WITH THE YEAR.

SO HITTING THAT 95% OF OUR PROJECTED WAS THROUGH AUGUST.

I JUST ON FRIDAY GOT NOTICE THAT WE'RE WE HAD A HIGH CLAIM ONE ONE CLAIM COME FROM A HOSPITALIZATION THAT WAS 143,000.

SO WE KNOW WE'RE GOING TO HAVE 18,000 IN REIMBURSEMENT ON THE INDIVIDUAL.

I KNOW MORE CLAIMS ARE GOING TO COME IN.

AND THEN I KNOW OF ANOTHER HOSPITALIZATION WHERE I EXPECT MORE CLAIMS TO COME IN.

SO I CAN'T PREDICT WHERE WE'RE GOING TO LAND, BUT I THINK WE'RE GOING TO GET CLOSE.

BUT WE'RE NOT RULING OUT THAT WE MIGHT GO WITH A FULLY INSURED MODEL.

ALL, ALL, ALL ITEMS ARE GOING TO BE ON THE TABLE.

WE WILL LOOK AT A FULLY INSURED MODEL.

ABSOLUTELY. THANK YOU.

ANYBODY ELSE? YEAH.

WANDA, WHAT IS OUR CURRENT STOP LOSS RIGHT NOW? IS IT 100,000? 125 IS THE INDIVIDUAL.

125. IT HAS BEEN FOR LAST YEAR TOO.

THAT IS CORRECT. OKAY.

THOSE DURHAM BUDGET, WE WERE PROPOSED 13.1% INCREASE IN OUR STOP LOSS INSURANCE.

SO TO SEE THIS PLUS 4.47 IS A BONUS.

IT IS. AND THAT'S WHY WE ARE RECOMMENDING THAT WE GO AHEAD AND ACCEPT THAT.

4.47. I REALLY DON'T WANT THE REST OF THE MARKET TO SEE THE SEPTEMBER CLAIMS DATA.

AFTER WHAT? I JUST WAS NOTIFIED ON FRIDAY.

THANK YOU. ARE WE READY FOR A MOTION? OKAY. I HAVE A MOTION BY VICTORIA.

A SECOND BY DAN. PLEASE VOTE.

PASSES UNANIMOUSLY. WELCOME BACK.

THANK YOU, MAYOR AND COUNCIL.

THAT BRINGS US TO SECTION EIGHT REPORTS AND PRESENTATIONS.

I SEE ERIC GETTING UP EIGHT A IS TO RECEIVE A REPORT, HOLD A DISCUSSION AND PROVIDE STAFF.

I'M SORRY. WHAT? MAYOR, COULD WE HAVE, LIKE A FIVE MINUTE RECESS? YOU BET. LET'S GO.

LET'S COME BACK TEN MINUTES.

OKAY. OKAY.

WE'LL BE BACK AT 8:00.

EVERYBODY, COULD WE SIT DOWN AND GET STARTED? THANK YOU. I'VE ALWAYS WANTED TO DO THAT.

OKAY. MAYOR AND COUNCIL THAT BRINGS US.

WE ARE BACK IN SESSION.

BRINGS US TO SECTION EIGHT REPORTS AND PRESENTATIONS.

EIGHT A IS TO RECEIVE A REPORT, HOLD A DISCUSSION AND PROVIDE STAFF DIRECTION REGARDING THE POLICE DEPARTMENT AND PUBLIC SAFETY COMMUNICATIONS EXPANSION PROJECT STAFF

[8.A.Receive a report, hold a discussion, and provide staff direction regarding the Police Department and Public Safety Communication expansion project. (Staff Presenter: Eric Oscarson, Deputy City Manager)]

PRESENTER. THIS EVENING IS ERIC OSCARSSON, DEPUTY CITY MANAGER.

MR.. OSCARSSON.

GOOD EVENING, MAYOR AND COUNCIL.

TONIGHT I'M HERE BEFORE YOU TO CONTINUE THE DISCUSSION REGARDING THE BURLESON POLICE DEPARTMENT EXPANSION PROJECT.

[02:20:04]

TONIGHT WE'RE GOING TO GO THROUGH A FEW ITEMS. I'M ACTUALLY GOING TO APOLOGIZE IN ADVANCE.

WE'VE BEEN TRYING TO MOVE THIS PROJECT FORWARD.

TIME IS REALLY OF THE ESSENCE IS REALLY EVERY MONTH WE GO BY, WE'RE LITERALLY SEEING ABOUT A HALF PERCENT INCREASE IN THE CONSTRUCTION COSTS.

SO WE WANTED TO BRING THIS BACK FORWARD TO YOU TONIGHT AND NOT WAIT UNTIL NOVEMBER 13TH.

BUT BY DOING SO, CHIEF CORDELL IS IN SAN DIEGO AT THE ANNUAL CHIEFS CONFERENCE AND AT THE ANNUAL CHIEF CONFERENCE.

OUR ARCHITECT IS ALSO THERE, AS THEY'RE A LARGE SPONSOR OF IT, BUT WE HAVE SUPPORT FROM PUBLIC SAFETY COMMUNICATIONS.

PAUL'S RIGHT THERE, AND ASSISTANT CHIEF IS HERE AS WELL, TO SPEAK ON BEHALF OF BOTH PUBLIC SAFETY COMMUNICATIONS AND THE POLICE DEPARTMENT.

TONIGHT WE ARE GOING TO LET BOTH PAUL AND THE ASSISTANT CHIEF SPEAK WITH REGARDS TO THEIR SPACE NEEDS AND SOME OF THEIR COMMENTS WITH REGARDING WHAT THEIR WHAT THEY NEED FOR THE BUILDING.

WE'LL GO THROUGH A TIMELINE AND WE'LL TALK ABOUT SOME KEY POINTS AND THE IMPORTANCE OF THAT TIMELINE.

WE'LL BRING BACK THE OPTIONS, SOME OF THE OPTIONS YOU ALL ASKED US FOR AND WE WANT TO GO THROUGH THOSE.

WE ALSO WILL TALK THROUGH KIND OF THE CIP BUDGET.

COUNCILMAN ASKED TO DISCUSS THE CURRENT CAPITAL PLAN.

ARE THERE OPTIONS FOR REDUCTIONS IN CURRENT CAPITAL PROJECTS TO LEVERAGE SOME OF THAT FUNDING FOR THIS? WE'LL GO THROUGH SOME FUNDING CAPACITY AND THEN OBVIOUSLY GET TO SOME ANY DISCUSSIONS AND QUESTIONS THAT YOU MIGHT HAVE.

SO WITH THAT, I'M GOING TO TURN IT OVER TO PAUL AND LET HIM TALK ABOUT THE PUBLIC SAFETY SIDE OF THIS PROJECT.

GOOD EVENING, MAYOR, COUNCIL.

PAUL BRADLEY, DIRECTOR OF PUBLIC SAFETY COMMUNICATIONS FOR THE CITY.

I'M GOING TO TALK TO YOU ALL A LITTLE BIT ABOUT HOW OUR DEPARTMENT FITS INTO THIS FOR THE EXPANSION PROJECT, THROUGH OUR PLANNING AND LOOKING AT OUR ACTUAL NEEDS FOR OUR DEPARTMENT AND FUTURE GROWTH, WE'VE COME UP WITH APPROXIMATELY 5500FT² OF NEEDED SPACE.

SO OF THAT, ROUGHLY 4800 WOULD BE FOR OUR OPERATIONS AREA.

SO THAT INCLUDES THOUSAND HUNDRED FOR OUR DISPATCH FLOOR.

WHERE ALL THE MAGIC HAPPENS WOULD GIVE US THE ABILITY TO FURNISH AT BUILD OUT 10 TO 12 COMPLETE DISPATCH CONSOLES, WHICH WOULD PUT US IN GOOD SHAPE FOR MANY, MANY YEARS. DOWN THE ROAD WE'D HAVE A DEDICATED TRAINING ROOM WITH A CLASSROOM TRAINING AREA FOR COMPUTERS, FOR SIMULATED TRAINING.

THAT'S JUST THE DIRECTION OUR INDUSTRY IS GOING.

HISTORICALLY, ALL OF OUR TRAINING HAS BEEN ON THE FLOOR ON THE JOB, AND WE'RE MOVING TOWARD MORE CLASSROOM TRAINING ON THE FRONT END.

SO IT'S A NEED FOR US TO HAVE AN AREA TO BE ABLE TO CONDUCT THAT TRAINING.

WE ALSO HAVE A NEED FOR A SMALL CONFERENCE ROOM FOR US TO BE ABLE TO HAVE OUR INTERNAL MEETINGS, MEET WITH MEMBERS FROM OTHER DEPARTMENTS, AND ALSO A PLACE FOR US TO CONDUCT INTERVIEWS. WE'RE OFTEN KIND OF SCRAMBLING FOR A MEETING PLACE.

CURRENTLY, THIS AREA WOULD ALSO ACCOUNT FOR A BREAK ROOM WITH A KITCHENETTE THAT OUR STAFF WOULD BE ABLE TO USE, AND A QUIET ROOM THAT WOULD ALSO DOUBLE AS A LACTATION ROOM.

HAVING A QUIET ROOM FOR FOLKS TO BE ABLE TO GO AND DECOMPRESS AFTER A MAJOR, MAJOR CALL IS SUPER IMPORTANT.

AND THEN OF COURSE, WE'D HAVE OUR OFFICE SPACE FOR OUR ADMINISTRATIVE STAFF ME, OUR ASSISTANT DIRECTOR, OUR TRAINING COORDINATOR, AND OUR QUALITY ASSURANCE COORDINATOR AS WELL. SO LIKE I SAID, THIS 5500FT² WILL PROVIDE US WITH ENOUGH SPACE FOR OUR 20 YEARS OF ANTICIPATED GROWTH.

AND THIS IS A DIAGRAM.

WHAT YOU'RE SEEING HERE IS ACTUALLY 1300 SQUARE FEET.

WHAT WE'RE LOOKING TO HAVE FOR THE FLOOR IS 1000 HUNDRED SQUARE FEET.

BUT I JUST WANT TO PROVIDE THIS AS A LAYOUT OF HOW WE COULD ARRANGE OUR DISPATCH CONSOLES.

OF COURSE, WE WOULDN'T HAVE ALL THOSE AT MOVE IN.

WE'D ADD MORE AS WE GO ON, BUT THIS WOULD GIVE US THE ROOM FOR EXPANSION.

THE EXTRA 200, THE TOTAL ARE 1500 SQUARE FEET WOULD BE FOR MORE CIRCULATION SPACE BACK BEHIND THE CONSOLES.

THAT'S A BIG ASK.

I DON'T BLAME THEM WORKING ON OUR COMPUTERS AND EVERYTHING.

YOU NEED TO BE ABLE TO GET IT FROM ALL ANGLES.

IT WOULD AFFORD US THE EXTRA SPACE THAT WE NEED AS WELL FOR FILE STORAGE.

AND THAT'S ALL I HAVE FOR MY PORTION.

I'M HAPPY TO ANSWER ANY QUESTIONS.

PAUL, ON YOUR YOUR PICTURE HERE IS THAT MODULAR FURNITURE IS LIKE IN THE IT IS.

YES. THEY PUT IT TOGETHER WHEN IT'S, YOU KNOW ON SITE AND IT CAN BE DIFFERENT SIZES.

YOU CAN HAVE LIKE THE DESKTOP PORTION BE LARGER AND THEN THE SIDES BE SMALLER OR WHATEVER YOU NEED TO DO WITH IT.

AND HOW ABOUT THE FLOORING. IS THAT A COMPUTER FLOOR OR IS THAT GOING TO BE HARD FLOOR.

OR THEY'LL BE GROW INTO A RAISED FLOOR SO ALL THE CABLING WILL BE BELOW IT.

OR ELSE I'LL PASS OFF TO DEPUTY CHIEF SANDIFER.

[02:25:01]

THANK YOU. GOOD EVENING, MR. MAYOR AND COUNCIL.

IT'S MY PLEASURE TO BE HERE.

DOUG SANDIFORD, DEPUTY CHIEF OF POLICE, AND I JUST HAVE A FEW THINGS THAT WE WANTED TO TOUCH BASE ON, ON OUR BUILDING AND THE NEEDS AND PRIORITIES.

AND FIRST OF ALL, OUR MAIN FOCUS IS TO PROVIDE A FACILITY THAT SERVES THE COMMUNITY AND THIS DEPARTMENT FOR THE NEXT 20 YEARS.

THE MATRIX STUDY VALIDATED THE NEED FOR ABOUT 62,500FT², AND THAT'S WHAT WE'RE LOOKING AT RIGHT NOW.

SO SOME OF OUR CONCERNS THAT WE WANTED TO ADDRESS AND MAKE SURE YOU'RE AWARE OF IS PROPERTY AND EVIDENCE TO BE IN THE MAIN BUILDING.

RIGHT NOW THEY'RE LOOKING AT THE ASSET BUILDING AND THAT IS A LITTLE CHEAPER.

BUT THERE IS A SECURITY CONCERN OF HAVING THAT FACING THE STREET AND NOT BEING IN THE MAIN BUILDING FOR THAT ADDED LAYER OF SECURITY FOR THE PROPERTY AND EVIDENCE, BECAUSE THAT IS PARAMOUNT IN WHAT WE DO, PROTECTION OF THAT PROPERTY AND EVIDENCE IS ALSO OUR CONCERN.

IF IT'S IN THE ASSET BUILDING, IS THE BURDEN IT PUTS ON OUR CITIZENS TO HAVE TO DRIVE AROUND TO THE OTHER SIDE OF THE STREET TO ACCESS THEIR PROPERTY OR TO GET SERVICES OVER THERE.

SO THAT IS ANOTHER CONCERN THAT WE HAVE THE THE BEING ABLE TO PROVIDE OUR CITIZENS A CENTRAL PLACE TO COME RETRIEVE THEIR PROPERTY THAT'S IN THE MAIN FACILITY.

WE ALSO WANT TO TALK ABOUT THE HOLDING AND SALLY PORT.

THIS IS AN OFFICER SAFETY ISSUE.

WE HAVE DISCUSSED IT EXTENSIVELY THROUGH THE DEPARTMENT.

AS YOU'RE AWARE, WE CONTRACT OUR JAIL SERVICES WITH ANOTHER AGENCY, AND RIGHT NOW WE HAVE NO PLACE TO HOLD PRISONERS THAT COME IN.

WHEN WE MAKE A DWI ARREST, AN OFFICER HAS TO COME IN FROM THE FIELD TO SIT WITH THAT PERSON UNTIL THE OFFICER CAN GET HIS WARRANTS AND STUFF DONE.

SO EXAMPLE OF THAT IS DWI COULD TAKE UP TO THREE HOURS.

SO SOMETIMES WE'RE TYING UP TWO OFFICERS, ONE TO SIT WITH THE PRISONER, ONE TO DO THE REQUIRED PAPERWORK, WARRANTS AND STUFF.

AND ALSO WHEN WE HAD OUR LAST HOMICIDE, WE HAD SIX SUSPECTS IN DIFFERENT PARTS OF THE BUILDING THAT WERE GUARDED, EACH BY AN INDIVIDUAL OFFICER.

AND THEY'RE IN PUBLIC AREAS.

THEY'RE IN AREAS WHERE OUR CIVILIAN STAFF IS THERE'S NO SECURE RESTROOM FACILITIES.

SO WE'RE PUTTING OFFICERS AT JEOPARDY! WHEN WE COULD JUST HAVE A SALLY PORT AND A AND A HOLDING CELL TO PUT THESE PEOPLE IN, TO SECURE THEM WITH A SECURE BATHROOM AND SECURE FACILITIES. ONE OF THE OTHER AREAS THAT WE REALLY FEEL LIKE WE NEED TO ADDRESS IS CRIMINAL INVESTIGATIONS.

RIGHT NOW, IT'S SET TO BE REMODELED IN THE CURRENT SECOND STORY WHERE IT'S AT, IF THAT IF WE DO NOT DO A COMPLETE DEMO OF THAT SECOND FLOOR OR MOVE THEM TO THE NEW BUILDING, THEN WE'RE CUTTING DOWN THE LENGTH OF TIME, THE OPTIONS THAT WE HAVE FOR THE PROJECTION OF 8 TO 10 YEARS. YOU'RE GOING TO BE ABOUT AT FIVE YEARS CAPACITY.

WE ALREADY DOWNSIZED THE FURNITURE AND CRIMINAL INVESTIGATIONS SO THAT WE COULD ACCOMMODATE MORE DETECTIVES, AND WE ARE AT THE MAX LIMIT IN THERE.

WE EVEN HAVE A CIVILIAN TAKING UP ONE OF THOSE CUBICLES.

AND SO SPACE IS AT A AT A MINIMUM IN THERE FOR ANYBODY.

AND PEOPLE ARE BASICALLY DETECTIVES ARE SITTING ON TOP OF THE NEXT CUBBY THERE WITH, YOU KNOW, NOT A LOT OF ROOM TO DO THEIR BUSINESS.

ALSO, WE HAVE A NEED FOR A CONFERENCE ROOM AND CRIMINAL INVESTIGATIONS.

CURRENTLY WHEN WE HAVE A MAJOR CASE, WE HAVE WHITEBOARDS PULLED OUT INTO THE HALLWAY.

WE HAVE STUFF LAID OUT IN DIFFERENT ROOMS AND IT'S JUST NOT FEASIBLE FOR MAJOR CASES.

WE NEED TO HAVE A PLACE THAT THEY CAN PUT ALL THEIR EVIDENCE, ALL THEIR SUSPECT INFORMATION, ALL THEIR INFORMATION IN ONE PLACE.

WE ALSO HAVE ROOM THAT WE NEED TO LOOK AT IN THAT IN CID IN THE FUTURE FOR DIGITAL EVIDENCE.

THAT'S A BIG PART OF WHAT WE DO RIGHT NOW WITH ALL THE CELL PHONES AND STUFF.

DURING THE MURDER INVESTIGATION, WE DOWNLOADED 96 CELL PHONE FROM DIFFERENT PEOPLE AND SO WROTE 96 WARRANTS FOR CELL PHONE DATA.

AND THAT THAT HAS TO BE IN A SECURE AREA THAT IS NOT ON THE CITY NETWORK BECAUSE OF THE SENSITIVITY OF SOME OF THAT INFORMATION THAT COMES IN TO BE OFF THE CITY NETWORK.

THE INTERVIEW ROOMS WE HAVE CURRENTLY, WE HAVE TWO THAT ARE SIDE BY SIDE.

THEY'RE NOT SOUNDPROOFED.

WE HAVE NO CAPACITY FOR A SOFT INTERVIEW ROOM TO INTERVIEW VICTIMS OTHER THAN AN OFFICE, WHICH IS NOT THE BEST SITUATION TO

[02:30:03]

INTERVIEW A VICTIM OF.

FROM OUR TO TRY TO TALK TO SOMEBODY PRIVATELY WITHOUT INTERRUPTION IN THE HALLWAY AND STUFF.

AND WE CURRENTLY HAVE TWO VICTIMS ASSISTANCE EMPLOYEES THAT ARE IN TWO DIFFERENT AREAS OF THE BUILDING BECAUSE WE DO NOT HAVE THE SPACE.

AND SO WE WE REALLY NEED TO LOOK AT CID IN THE FUTURE PLANS OF THIS BUILDING TO MAKE SURE THAT WE CAN CARRY THEM INTO THE NEXT 20 YEARS.

BECAUSE RIGHT NOW, IF WE DON'T DO A COMPLETE REMODEL OF THE TOP FLOOR OF THE CURRENT FACILITY OR PUT THEM IN THE NEW BUILDING, WE'RE GOING TO BE AT ABOUT FIVE YEARS BEFORE WE'RE AT MAX CAPACITY.

FOR THEM. I'M HAPPY TO ANSWER ANY QUESTIONS.

IF NOT, I'LL DEFER TO ERIC.

HE'S GOT A LOT MORE INFORMATION.

ANYBODY? AND YOU GOT OFF THE HOOK.

I'M SORRY YOU GOT OFF THE HOOK.

EASY. WELL. THANK YOU.

I THINK CHIEF CORDELL STILL OWES ME DINNER ON THIS ONE, SO.

ALL RIGHT. THANK YOU.

SO I'D LIKE TO GO OVER A QUICK TIMELINE THAT THE CONSULTANT HAS PUT TOGETHER AND TALK ABOUT A FEW MILESTONES ON IT. SO THIS IS THE CURRENT TIMELINE THAT WE'VE PUT TOGETHER.

THIS WAS PUT TOGETHER AS OF OCTOBER 2ND.

IF WE GET SOME DIRECTION FROM COUNCIL TONIGHT, WE WILL OBVIOUSLY START SCHEMATIC DESIGN IN NOVEMBER.

THE HOPE IS THAT WE WOULD FINISH THAT BY THE END OF FEBRUARY.

AND IN MARCH WE WOULD COME BACK TO DISCUSS WHAT THAT SCHEMATIC DESIGN WOULD BE WITH COUNCIL.

SO THAT'D BE A TOUCH POINT WITH COUNCIL ABOUT SCHEMATIC DESIGN.

AFTER GETTING FEEDBACK FROM COUNCIL, WE WOULD COME BACK AT THE LATER THAT YEAR TO DISCUSS THE DESIGN DEVELOPMENT PROCESS AND THE CONSTRUCTION DOCUMENTS, AND WE WOULD DO A FINAL REVIEW THERE BEFORE WE MOVE FORWARD WITH FULL CONSTRUCTION DOCUMENTS.

AND THEN THE HOPE WOULD BE THAT WE WOULD HIT THE MARK OF FEBRUARY OF 2025 TO INITIATE CONSTRUCTION.

SO A LITTLE OVER A YEAR FROM NOW, YOU KNOW, WE'D BE LOOKING AT STARTING CONSTRUCTION.

SO IT'S A LONG PROCESS TO GET TO THE CONSTRUCTION PROCESS.

CONSTRUCTION START DATE.

THE IMPORTANCE OF THIS TIMELINE, I THINK, ARE A COUPLE OF THINGS.

ONE, WE DO HAVE BUILT IN TOUCH POINTS FOR COUNCIL, SO IT'S NOT LIKE YOU'RE GOING TO TELL US TO START TODAY AND WE'RE NOT GOING TO COME BACK.

WE'RE GOING TO COME BACK WITH INITIAL SCHEMATIC DESIGN.

WE'LL COME BACK ONCE WE START LOOKING AT DESIGN OF THE BUILDING.

SO YOU CAN GET SOME THOUGHTS ON WHAT THE BUILDING LOOKS LIKE FROM AN EXTERIOR STANDPOINT.

AND THEN OBVIOUSLY ONCE WE GO TO AWARD CONSTRUCTION, YOU'LL SEE BEFORE WE GO TO NOTICE TO PROCEED.

THE OTHER PART THAT'S THAT'S IMPORTANT OF THIS TIMELINE IS EVERY MONTH WE MOVE BACK THIS TIMELINE, WE'RE LOOKING AT ABOUT A HALF PERCENT INCREASE ON THE COST OF ESCALATION.

SO RIGHT NOW, IF WE STICK TO THIS TIMELINE, YOU'LL SEE BUILT INTO THIS PROJECT, 18.5% INCREASE IN THE COST OF THIS PROJECT AS WE MOVE ALONG, JUST BECAUSE ESCALATION AND COSTS OF MATERIALS.

SO IT'S IMPORTANT WHAT THE NUMBERS YOU'RE GOING TO SEE TODAY ARE BASED ON US MOVING FORWARD IN NOVEMBER.

IF WE DECIDE TO DEFER AND HAVE SOME MORE QUESTIONS AND DIALOG, WE'LL UPDATE THOSE NUMBERS AS WE GO JUST TO MAKE SURE THAT WE'RE GETTING YOU ACCURATE NUMBERS.

NOW, IF WE MOVE THROUGH THIS PROCESS AND WE SEE THAT WE'RE MOVING FASTER THAN WE EXPECTED AND WE SEE SOME REDUCTION IN COSTS, OR WE SEE OPTIONS AND OPPORTUNITIES TO REDUCE COSTS IN CERTAIN AREAS, THEN OBVIOUSLY WE'LL MOVE THAT MONEY AROUND AND LOOK AT SOME THINGS.

BUT WANTED TO GIVE YOU A TIMELINE BECAUSE THIS IS KIND OF WHAT WE'RE LOOKING FOR AND MOVING FORWARD.

JUST TO REMIND YOU, THE BRW ESTIMATES FOR THIS PROJECT WAS 36.4 MILLION, 26.9 OF THAT WAS IN THE DIRECT CONSTRUCTION COSTS.

WE HAD SOME DESIGN CONTINGENCY, ESTIMATED CONDITIONS AND FEES, AS WELL AS OWNER'S COSTS OUTSIDE OF CONSTRUCTION.

AND THAT'S HOW WE GOT TO THE 36.4.

AND THIS NUMBER DID INCLUDE THE ESCALATION IN DIRECT CONSTRUCTION COSTS.

THIS SET UP OF WHAT THIS LOOKS LIKE IS HOW YOU'RE GOING TO SEE ALL THE OTHER NUMBERS AS WE MOVE FORWARD.

IF YOU HAVE ANY QUESTIONS ON WHAT THEY MEAN, I'LL BE HAPPY TO ASK ANSWER THOSE QUESTIONS.

SO WE'RE GOING TO MOVE ON TO THE BRINKLEY SERGEANT DESIGN OPTIONS.

AND SO ONE OF THE OPTIONS THAT WE TALKED ABOUT LAST TIME WAS THE IN BUDGET OPTION.

SO THIS OPTION HERE ALLOWS FOR A LIGHT REMODEL OF THE EXISTING POLICE BUILDING.

IT INCLUDES THE CONSTRUCTION OF A 21,000 JUST OVER A 21,000 SQUARE FOOT NEW POLICE BUILDING, AND INCLUDES 13,000FT² OF ASSET BUILDING.

SO THAT'S A DIFFERENT CONSTRUCTION THAN THE NEW BUILDING IN THAT ASSET BUILDING WOULD ALSO BE CONSIDERED PROPERTY IN EVIDENCE.

AND THE EXISTING POLICE BUILDING, THE FIRST FLOOR WOULD BE FOR PATROL LOCKER ROOMS, STAFF SUPPORT AND SOME SEMIPUBLIC OFFICES.

[02:35:04]

THE SECOND FLOOR WOULD BE INVESTIGATIONS.

AGAIN, THIS INVESTIGATIONS AREA WOULD SIMPLY BE KIND OF UTILIZED AS IS.

IT WOULD BE MINOR REMODELING, MOSTLY CARPET PAINT, MAYBE A FEW WALLS MOVED HERE AND THERE, BUT NOTHING MAJOR.

THE NEW BUILDING WOULD BE AN AREA FOR LOBBY RECORDS, TRAINING, ADMIN STAFF, SUPPORT, BUILDING SUPPORT, AND PUBLIC SAFETY COMMUNICATIONS.

AND AGAIN, AS I MENTIONED, THE ASSET BUILDING WOULD INCLUDE PROPERTY IN EVIDENCE.

EXERCISE WOULD BE THE STORAGE FOR THE VEHICLES.

AGAIN, THIS OPTION IS IN BUDGET A TOTAL OF ABOUT $35.7 MILLION.

THIS OPTION DOES NOT INCLUDE THE SALLY PORTER HOLDING CELL.

YOU'LL SEE THIS NUMBER ON HERE ON THE OPTIONS THAT DON'T INCLUDE SALLY PORT AND HOLDING.

TO ADD THAT TO THE NEW BUILDING, IT WOULD BE APPROXIMATELY TO A LITTLE OVER $2 MILLION.

SO THIS OPTION OBVIOUSLY IS WITHIN BUDGET OF THE GEO BOND ELECTION NUMBERS.

WE ESTIMATE IT PROVIDES ABOUT 8 TO 10 YEARS OF GROWTH.

AGAIN, AS YOU HEARD, THE KID LIGHT REMODEL IS REALLY ONLY A FIVE YEAR OPTION FOR THE POLICE DEPARTMENT.

BUT THE OTHER YEAR IS ABOUT 8 TO 10 YEARS FOR ALL THE OTHER AREAS OF THEIR DEPARTMENT.

THE PROPERTY AND EVIDENCE IS LOCATED IN THE ASSET BUILDING AND OBVIOUSLY INVESTIGATION IS LOCATED NOT LOCATED IN THE NEW ADDITION BUT LOCATED IN THE EXISTING BUILDING.

IT DOES NOT INCLUDE A TEMPORARY HOLDING CELL OR SALLY PORT, AND THIS OPTION DOES NOT ALLOW FOR A SEPARATE CONFERENCE AND TRAINING ROOM FOR PUBLIC SAFETY COMMUNICATIONS.

IT WOULD INCLUDE A SHARED CONFERENCE AND TRAINING ROOM FOR PUBLIC SAFETY, COMMUNICATIONS AND PD.

THE SECOND OPTION IS KIND OF THAT WHAT WE, YOU KNOW, BEFORE IT WAS THREE AND THREE A THIS IS WHAT WE'RE CALLING OPTION ONE.

THIS IS THE OPTION FOR EXPANSION.

THERE'S THE NUMBERS WILL SHOW YOU HERE IN A LITTLE BIT.

WE'LL EXPLAIN. BUT THIS OPTION IS CLOSER TO THE 20 YEAR NUMBERS.

IT GETS 24,000FT² OF NEW BUILDING SPACE.

IT INCREASES THE ASSET BUILDING AND EVIDENCE SPACE TO OVER 15,000FT².

AGAIN, THE LOCATION OF THE DIFFERENT DIVISIONS OF THE DEPARTMENT ARE THE SAME.

THIS IS SIMPLY AN AREA FOR EXPANSION.

IF WE DID THIS IN TWO PHASES, WE WOULD BUILD A SEPARATE ASSET BUILDING IN A SEPARATE LOCATION.

OBVIOUSLY, IF WE WERE TO BUILD IT ALL AT ONCE, THAT WOULD BE TIED INTO THE MAIN BUILDING.

IT WOULDN'T BE A SEPARATE BUILDING.

WE COULD BUILD IT AS A SEPARATE BUILDING.

THAT WOULD BE FOR STORAGE OF VEHICLES AND THINGS LIKE THAT.

SO IT WOULD BE MORE OF A GARAGE SPACE.

THE AREA THAT'S TO BE ADDED.

WE DO HAVE A WHITE BOX SPACE.

IT PROBABLY WOULDN'T BE ADDED AS A WHITE BOX ALONG THAT STRIP.

THE BUILDING WOULD BE BUILT AND THERE'D BE A WHITE BOXED AREA INSIDE THAT BUILDING.

AND SO THIS IS WHAT OPTION ONE LOOKS LIKE.

WE'LL GO THROUGH THE NUMBERS HERE IN A MINUTE.

WE DID TAKE A LOOK AT SOME ANGLED PARKING.

WE TALKED WITH PD AND PD STAFF ABOUT THEIR THOUGHTS ABOUT ANGLED PARKING.

THERE WERE SOME CONCERNS ABOUT HOW THEY WOULD UTILIZE THE SPACE.

IT ACTUALLY REDUCES THE SPACES A LITTLE BIT IN THE BACK.

BUT AS WE CONTINUE TO DO LOOKING AT THE DIFFERENT PARKING AND SET UP, WE COULD LOOK AT ANGLED PARKING FOR THE PUBLIC SPACES, BOTH TALKING WITH PD STAFF.

IT DOESN'T REALLY FUNCTION WELL FOR THEM HOW THEY WOULD WANT TO PARK.

THIS OPTION ONE COMES IN AT ABOUT $40 MILLION.

AGAIN IT DOES NOT INCLUDE SALLY PORT OR HOLDING CELLS THAT COULD BE ADDED FOR APPROXIMATELY $2 MILLION.

ERIC BEFORE YOU PROCEED I THINK THERE'S A COUPLE OF NUMBERS I THINK WILL BE RELEVANT FOR THE COUNCIL AS WE GO THROUGH THESE.

AND SO FOR SALLY PORT AND HOLDING CELL, I KNOW THERE'S A BREAK OUT OF THOSE COSTS, BUT APPROXIMATELY $750,000 FOR THE SALLY PORT AND 1.25 FOR THE HOLDING CELL.

CORRECT? CORRECT. AND THEN PROPERTY AND EVIDENCE, IF THAT WAS GOING TO BE SHIFTED FROM THE ASSET BUILDING INTO THE PHYSICAL BUILDING, THAT'S ABOUT A $2 MILLION CHANGE, CORRECT? YEAH, JUST SHY OF $2.2 MILLION TO SHIFT IT.

AND THEN I THINK THE OTHER RELEVANT POINT WILL BE THE SPACE BETWEEN THE BUDGET OPTION AND SHIFTING FORWARD WITH THE SHARED SPACE FOR PUBLIC SAFETY COMMUNICATIONS.

THAT'S ABOUT A 1500 SQUARE FOOT REDUCTION OR INCREASE ABOUT $1 MILLION, RIGHT? CORRECT. SO I THINK ALL OF THOSE ARE NUMBERS AS YOU'RE GOING THROUGH COUNCIL, TO THINK ABOUT AS YOU'RE SEEING THESE DIFFERENT OPTIONS.

THEN THIS OPTION, EVEN THIS NUMBER ONE, STILL HAS THE SHARED TRAINING SPACE.

NO, THIS ONE DOES NOT.

SO IN THIS OPTION THIS GETS FULL SQUARE FOOTAGE.

SO THIS OPTION PARTICULARLY THIS GETS 5500FT² ISH FOR PUBLIC SAFETY COMMUNICATION.

SO THE ONLY OPTION THAT DOESN'T PROVIDE THE FULL 5500FT² IS, IS THE IN BUDGET OPTION.

WHEN WE SHIFT TO THE OPTION ONE, THIS GETS THE FULL 5500FT² FOR PUBLIC SAFETY COMMUNICATIONS.

THEY RECEIVE A SAFETY AND TRAINING AREA, I'M SORRY, A TRAINING AND CONFERENCE AREA THAT IS DEDICATED TO THEM.

[02:40:07]

SO THE ASSET BUILDING, THAT LITTLE BUILDING AT THE BOTTOM IN IN THE IN BUDGET, WHERE IS OH IT SAYS ASSET BUILDING EVIDENCE.

SO IF THAT YELLOW BUILDING IS BIGGER AND WE'RE WHITE BOXING, DO WE STILL NEED THE GREEN ASSET BUILDING.

YEAH. SO THE MAIN BUILDING ITSELF, THE NEW PUBLIC SAFETY BUILDING, THE ONE STORY 24,000FT².

SO WE WOULD BUILD A 24,000 SQUARE FOOT BUILDING.

WE WOULD WHITE BOX ABOUT 3000FT² IF WE CHOSE NOT TO BUILD IT RIGHT AWAY.

THE ASSET BUILDING AND EVIDENCE, WE WOULD BUILD THE MAIN BUILDING.

IF YOU LOOK HERE, IF YOU BUILD THE MAIN BUILDING AT ABOUT 13,000FT², IF WE CHOSE TO BUILD THE EXPAND ON THE ASSET BUILDING AT A LATER DATE, WE WOULD BUILD A SEPARATE BUILDING ON THERE TO GET TO THE 15,000.

SO WE WOULDN'T BUILD THE 15,000 TO BEGIN WITH.

WE WOULD ADD IT ON LATER.

AND JUST SO WE UNDERSTAND THE NUMBERS, IT'S 36 MILLION, JUST SHY OF $36 MILLION TO BUILD THE ORIGINAL.

THIS IS ABOUT $40 MILLION OF THAT, IT'S ONLY SHY OF $1 MILLION.

THE BUILD OUT OF THAT SPACE COSTS ABOUT $1 MILLION.

SO IF YOU WERE TO CHOOSE TO DO THIS OPTION AND NOT BUILD EVERYTHING OUT AT ONCE, IT'S ABOUT, I SAY IT'S $1 MILLION FOR THE MAIN BUILDING, HALF $1 MILLION FOR THE ASSET BUILDING. SO THIS OPTION OF 40 MILLION COULD BE REDUCED BY 1.5 MILLION.

YOU WOULD BE SAVING $1 MILLION ON THE BUILD OUT OF SPACE WITHIN THE MAIN BUILDING, AND YOU WOULD BE SAVING HALF $1 MILLION OF BUILDING THAT SECOND STRUCTURE OF THE ASSET BUILDING. SO OPTION ONE IT EXCEEDS THE BOND ELECTION BY APPROXIMATELY $4 MILLION.

IT DOES PROVIDE 20 YEARS OF SPACE, BUT AS THE THE FIFTH BULLET MENTIONS, IT REALLY ONLY GIVES FIVE YEARS OF GROWTH FOR THE INVESTIGATIONS GROUP. THEY HAVE THE SPACE FOR FULL BUILD OUT, BUT BECAUSE WE'RE NOT DOING A FULL RENOVATION, THE SPACE DOESN'T ISN'T FUNCTIONAL FOR THEM.

SO IT REALLY GIVES THEM ABOUT FIVE YEARS OF GROWTH.

WE WOULD NEED TO DO A FULL DEMO FOR THEM TO GET THE 20 YEARS OF GROWTH.

AND AGAIN, PROPERTY EVIDENCE IS IN THE ASSET BUILDING AND THIS DOES NOT INCLUDE TEMPORARY HOLDING OR A SALLY PORT.

OPTION TWO.

THIS IS THE AN OPTION THAT INCLUDES MOVING A SALLY PORT AND A HOLDING CELL INTO THE MAIN BUILDING.

THIS INCLUDES PROPERTY AND EVIDENCE GOING INTO THE MAIN BUILDING.

THIS IS AGAIN A STILL A ONE STORY BUILDING.

COMMUNICATION AND PUBLIC SAFETY.

PUBLIC SAFETY COMMUNICATION HAS ITS 5500FT².

WE DID ADD IN THIS OPTION.

IT DOES INCLUDE THE FULL BUILD OUT AND REMODEL OF THE MAIN BUILDING WITH REGARDS TO THE INVESTIGATION.

SO THIS OPTION DOES COMPLETELY REMODEL THE SECOND STORY AND GIVES SID THE FULL 20 YEAR BUILD OUT THEY NEED.

THAT DOES REQUIRE US TO SPRINKLE THE EXISTING BUILDING, WHICH IS A SIGNIFICANT COST, BUT THIS OPTION DOES GIVE THE FULL BUILD OUT FOR ALL ALL THE DIVISIONS AND DEPARTMENTS.

THIS OPTION COMES IN AT JUST UNDER $50 MILLION.

AGAIN, IT EXCEEDS THE BUDGET ELECTION BY APPROXIMATELY 13 MILLION.

IT DOES PROVIDE 20 YEARS OF SPACE FOR ALL THE DIVISIONS OF THE POLICE DEPARTMENT, AS WELL AS PUBLIC SAFETY COMMUNICATIONS.

THE PROPERTY EVIDENCE IS LOCATED IN THE MAIN BUILDING.

IT DOES INCLUDE TEMPORARY HOLDING AND SALLY PORT, AND WE ARE EXISTING THE SECOND FLOOR OF THE EXISTING BUILDING, BUT WE DO NOT LOCATE IT INTO THE NEW ADDITION.

AND THE FINAL OPTION IS OPTION THREE.

THIS IS A TWO STORY OPTION WHICH COUNCIL HAD REQUESTED TO DO.

A TWO STORY OPTION HAVE ENOUGH DENSITY TO GO VERTICAL.

WE NEED TO MOVE ADMIN AND SID INTO THAT SECOND STORY.

AGAIN, THE FIRST STORY WOULD BE ABOUT 26,000FT².

THE SECOND STORY ABOUT 14,200.

THIS DOES INCLUDE SALLY PORT AND HOLDING.

IT DOES INCLUDE THE ASSET BUILDING.

AND BECAUSE WE MOVE SID INTO THE SECOND STORY OF THE MAIN BUILDING, WE ACTUALLY DO NOT TOUCH THE SECOND STORY OF THE EXISTING BUILDING.

WHAT'S NICE ABOUT THIS OPTION IS IT DOES GIVE US FLEXIBILITY TO UTILIZE THAT SPACE OF THE SECOND STORY FOR ANOTHER CITY DEPARTMENT IF WAS NEEDED, OR EXPANSION OF PATROL OR PATROL NEEDED TO EXPAND AND GO UP, THEY COULD GO UP TO THE SECOND STORY, BUT WE WOULDN'T BE SPENDING ANY MONEY ON RENOVATING THE EXISTING BUILDING.

BUT THE SECOND STORY OF THE EXISTING BUILDING WOULD NOT BE USED IMMEDIATELY.

AND THIS COST IS JUST SHY OF $54 MILLION.

THIS IS OVER THE BUDGET BY APPROXIMATELY $17 MILLION.

AGAIN, IT PROVIDES 20 YEARS OF SPACE PROPERTY AND EVIDENCE AND HOLDING AND SALLY PORT INCLUDED.

[02:45:04]

INVESTIGATION WOULD BE LOCATED IN THE NEW BUILDING ADJACENT TO ADMINISTRATION.

AND THEN AGAIN, THE SECOND FLOOR OF THE EXISTING BUILDING WOULD BE AVAILABLE FOR FUTURE CITY USE, BUT WE WOULD NOT BE SPENDING ANY MONEY ON ANY KIND OF RENOVATIONS OF THAT OPTION. SO JUST KIND OF GO THROUGH A QUICK TIMELINE.

SO THE SPACE STUDY IN 2009 IDENTIFIED THE CITY, THE DEPARTMENT.

YOU NEED 32,000FT² FOR POLICE AND COMMUNICATIONS.

THE CITY PURCHASED THE CURRENT FACILITY FOR 24,000FT² IN 2015.

THAT LEFT ABOUT 8000FT² SHORT OF WHAT THEY NEEDED BACK IN 2015.

THE BRW SPACE STUDY CALLED FOR ABOUT 62,500FT² OF SPACE.

WE THEN HAD THE MATRIX STUDY THAT CONFIRMED WHAT WE NEEDED, BUT ALSO RECOMMENDED SOME ADDITIONAL SQUARE FOOTAGE.

BASED ON THAT INFORMATION, WE HAVE KIND OF THOSE FOUR OPTIONS.

AND SO OPTION ONE AGAIN IS IN BUDGET AT JUST SHY OF $36 MILLION AND GIVES ABOUT A 35,000 ADDITIONAL SQUARE FEET.

OPTION ONE INCLUDES THE ADDITION OF ANOTHER 55 5500FT², OR ALMOST 50 600FT².

BUDGET ABOUT $40 MILLION.

OPTION TWO GIVES ABOUT GETS OVER 67,000FT² FOR A BUDGET OF 50 MILLION.

AND THEN AGAIN, THE FINAL OPTION OBVIOUSLY EXCEEDS THAT WITH THE ADDITIONAL SPACE ON THAT SECOND STORY AT ABOUT $54 MILLION.

AND SO WE'RE KIND OF THESE ARE THE FOUR OPTIONS WE HAVE.

I DO WANT TO SAY OPTION ONE SHOWS A JUST UNDER THAT LINE.

THE REASON IS JUST UNDER THAT LINE IS BRINKLEY SERGEANT DID DO SOME DID SOME WORK ON THE OPEN SPACE AND ADDITIONAL SPACE THAT WAS REQUIRED.

AND THEY USED DIFFERENT CALCULATIONS FOR FIGURING OUT LIKE HALLWAY SPACE AND DIFFERENT THINGS LIKE THAT.

SO THAT'S 64,000FT².

NUMBER DOES MEET THE REQUIREMENTS OF THE 20 YEARS IS JUST SHY OF THAT NUMBER.

SO OPTIONS ONE, TWO AND THREE ALL MEET THE LONG TERM PLANS FOR BOTH PD AND PUBLIC SAFETY.

ANY QUESTIONS ON OPTIONS BEFORE I TALK ABOUT SIP? I THINK WE'RE IN STICKER SHOCK.

SO LET'S TALK ABOUT CAPITAL IMPROVEMENT.

SO DURING SOME OF THE RECENT CONVERSATIONS, COUNCIL REQUESTED US TO KIND OF ASSESS THE CAPITAL IMPROVEMENT PROGRAM AND IDENTIFY POSSIBLE PROJECTS THAT COULD BE ADJUSTED OR PUSHED OUT. WE DID TAKE A LOOK AT ONE PARTICULAR PROJECT.

AND SO STAFF IDENTIFIED THE RECONSTRUCTION OF WICKER HILL AND GREEN RIDGE AS A POSSIBLE PROJECT.

WE PUSHED OUT THE FIVE YEAR HORIZON.

THAT PROJECT SPECIFICALLY WOULD OPEN UP ABOUT A $5 MILLION IN AVAILABLE CAPACITY TO BE RELOCATED TO OTHER PROJECTS.

SO HERE IT IS IN THE FIVE YEAR CAPITAL PLAN.

IT'S WICKER HILL AND GREEN RIDGE.

IT'S A RECONSTRUCTION.

IT'S NOT A NEW CONSTRUCTION ROAD, SO I JUST WANT TO TOUCH ON THAT.

THIS IS THE EXISTING WICKER HILL AND GREEN RIDGE SECTION THAT IS CURRENTLY A TWO LANE ASPHALT ROAD.

THIS WAS GOING TO BE DESIGNED TO BE A BRAND NEW CONCRETE ROAD.

WE FEEL THAT BASED ON DEVELOPMENT AND TIMING, WE COULD PUSH IT OUTSIDE THIS FIVE YEAR WINDOW, PROBABLY IN THE 2930 TIMEFRAME.

AS DEVELOPMENT CONTINUES OUT IN THAT AREA.

SO REGARDING FUNDING CAPACITY, SOME AREAS WE CAN FIND ADDITIONAL FUNDING.

IF COUNCIL WANTED TO MOVE THAT INTO THE PD PROJECT WOULD BE ONE THAT APPROXIMATELY $5 MILLION IN CIP SAVINGS WOULD BE AVAILABLE FOR ADDITIONAL PROJECTS.

WE HAVE LOOKED AT THE DEBT CAPACITY.

THE NEW DEPUTY CITY MANAGER, HARLAND JEFFERSON, AND JOHN BUTKUS TOOK A RELOOK AT THE MODEL, TOOK A NEW LOOK AT SOME OF THE EVALUATIONS THAT CAME IN, AND BASED ON THE INFORMATION, WE HAVE APPROXIMATELY $8.9 MILLION IN ADDITIONAL CAPACITY FOR THIS FISCAL YEAR.

WE ARE ANTICIPATING USING $1.2 MILLION OF THAT CAPACITY TO MOVE THE GAS PIPELINE SEPARATE OUTSIDE OF THIS PROJECT, WHICH WOULD LEAVE ABOUT $7.7 MILLION IN AVAILABLE CAPACITY FOR COUNCIL TO PUSH TOWARDS THIS PROJECT.

AND THE LAST THING THAT STAFF WAS ASKED TO LOOK AT WAS WHAT WOULD HAPPEN IF WE WERE TO INCREASE THE DEBT CAPACITY.

SO JUST SO YOU KNOW, RIGHT NOW, ABOUT $0.01 ON THE TAX RATE AND INCREASE DEBT CAPACITY GETS US ABOUT $7 MILLION.

AND SO I JUST WANTED TO PROVIDE THAT INFORMATION TO YOU.

AND WITH THAT, I WILL STOP TALKING AND LET YOU ASK QUESTIONS AND ABOUT WHATEVER YOU HAVE.

I'M TRYING TO PULL UP THE MAP WHERE THE GREEN RIDGE AND WICKER HILL PROJECT IS.

IS ISN'T THIS THIS ANTICIPATED LDS TEMPLE EXPECTED ON GREEN RIDGE?

[02:50:07]

YEAH. SO THAT'S THE SECTION IN GREEN RIDGE.

IT'S OFF OF HULIN. SO HULIN AND GREEN RIDGE WAS WHERE THE FUTURE TEMPLE WILL BE.

THE PROJECT WE'RE TALKING ABOUT IS FARTHER SOUTHWEST DOWN THE ROAD, WHERE WICKER HILL AND GREEN RIDGE IS, SO CLOSER TO WHERE THE BEAR RIDGE DEVELOPMENT WOULD BE. CLOSER TO PANTHER FARMS IS A SECTION OF WICKER HILL, WHICH IS A TWO LANE ASPHALT ROAD.

THAT ROAD IS GOING TO BE RECONSTRUCTED.

SO WHERE THE NEW TEMPLE WOULD BE IS GREEN RIDGE AND HULIN.

WE ARE RECONSTRUCTING.

HULIN IS A CURRENT CAPITAL PROJECT AND GREEN RIDGE, SO THAT IMPROVEMENT WILL STILL OCCUR.

SO THE TEMPLE WOULD BE WOULD BE GOOD TO GO.

I JUST WANT TO MAKE SURE WE'RE NOT CUTTING OUR NOSE TO SPITE OUR FACE.

NO PLANNING TO TAKE A PROJECT OFF WHEN WE KNOW THAT AN ENORMOUS.

VISITOR, AND I KNOW THERE'S GOING TO BE A LOT OF PEOPLE, A LOT OF TRAFFIC COMING TO SEE THAT ONE.

YEAH. YEAH. SO THAT'S YEAH, THAT'S RIGHT THERE AT HULIN.

SO WE'RE CURRENTLY JUST WE'RE WORKING WITH THAT DEVELOPER.

WE'RE DOING SOME WORK.

THEY'RE RELOCATING.

IF YOU SAW THE POST ABOUT SOME UPDATES ABOUT SOME CONSTRUCTION IN THAT AREA, THAT'S THE RELOCATE THERE, THE GAS WELL ENTRANCE THERE TO PREPARE FOR THAT DEVELOPMENT.

AND WE'RE WORKING WITH THAT DEVELOPER AS WE WORK ON THE HULIN DESIGN AS WELL.

SO HULIN EXPANSION AND DESIGN WILL BE PART OF THAT PROJECT.

ARE YOU WANTING US TO PICK A DESIGN TONIGHT? MAYOR. I'LL ANSWER THAT.

I WON'T MAKE ERIC DO THAT.

WE'RE WE'RE HAPPY TO DISCUSS THIS AS LONG AS THE COUNCIL NEEDS TO IN ORDER TO MAKE A DECISION.

WHAT? THAT SAID, THOUGH, THESE ARE REAL ESCALATION NUMBERS.

AND, YOU KNOW, THE SOONER THAT WE CAN MAKE A DECISION, THE BETTER, BECAUSE WE'LL PAY THE COST.

IT'LL JUST BE AN ESCALATION AND LESS SQUARE FOOTAGE FOR FOR OUR STAFF.

WELL, THERE'S NOBODY UP HERE IN COUNCIL THAT DOESN'T WANT TO GIVE THE POLICE EVERYTHING THEY NEED.

BUT SOME OF THE NUMBERS IS ENOUGH TO CHOKE A MULE, AND WE DON'T KNOW WHERE THE ECONOMY'S GOING.

VICTORIA SAID IT VERY PLAINLY.

WE DON'T WANT TO CUT SOME PEOPLE OFF WITH WHAT THEY NEED IN THE WAY OF ROADS TO DO SOMETHING ELSE.

SO THERE'S A LOT OF CHALLENGES HERE.

I THINK WE NEED TO HAVE A DISCUSSION SOME WAY OR ANOTHER ABOUT WHERE WE'RE GOING WITH THIS.

AND I'D LOVE TO GIVE HIM THE $75 MILLION, BUT WE JUST CAN'T DO THAT.

I DON'T THINK THAT'S A POSSIBILITY.

CAN I TRY TO OVERSIMPLIFY A LITTLE BIT WITH ALL OF THE FUNDING OPTIONS? SO CORRECT ME AT ANY TIME.

I'M OFF BASE HERE.

BUT AS AS WE ARE NOW WITH THE PROJECTS REMAINING IN THE CURRENT CIP, THE BONDS HAVE BEEN VOTED FOR THE IN BUDGET ITEM. SO THAT MEANS NO CHANGES IN OUR FINANCING STRUCTURE TO GET TO THE OPTION.

ONE IS ABOUT A $4 MILLION JUMP, BUT WE THINK WE COULD ACHIEVE THAT BY KNOCKING OFF THE WICKER HILL GREEN RIDGE PROJECT FROM THE CIP PLAN.

AND WE STILL HAVE THE DEBT CAPACITY.

CORRECT? OKAY.

TO GET TO THE NEXT OPTION, WHAT ELSE HAS TO HAPPEN? DO WE HAVE TO INCREASE GO UP TO THE LIMIT OF OUR DEBT CAPACITY.

AND THAT GIVES US 7 MILLION MORE.

BUT I THOUGHT WE WERE 17 MILLION TO GET FROM THERE TO OPTION TWO.

SO WE FLIP THERE.

SO $13 MILLION RIGHT HERE.

SO SO MAYOR PRO TEM, WHAT YOU'D BE LOOKING AT IS YOU'D LOOK AT SHIFTING OUT THE $5 MILLION PROJECT, AND THEN YOU HAVE $8.9 MILLION OF CAPACITY. BUT AT ONE OF OUR LAST MEETINGS, THE COUNCIL DIRECTED STAFF TO MOVE FORWARD WITH THE GAS LINE FROM EXISTING CAPACITIES, NOT TREATING AS A PART OF THIS PROJECT.

SO YOU'D HAVE TO LESS THAT.

SO YOU REALLY GOT $7.7 MILLION IN ANOTHER FIVE, YOU KNOW, COLLECTIVELY.

SO THAT ALMOST GETS YOU TO THIS SCENARIO HERE.

BUT THE ONLY WAY WE CAN GET TO THE TWO STORY TOP OPTION THREE, OR WHATEVER IT WAS, IS TO YOU WOULD BE LOOKING AT ONE OF TWO THINGS. YOU COULD BE LOOKING AT A TAX RATE INCREASE OR AN OVERHAUL OF THE EXISTING GENERAL FUND CIP.

AND RIGHT NOW, OUR TAX RATE FOR THE DEBT IS ABOUT $0.02 LESS THAN WHAT IT HISTORICALLY HAS BEEN.

AND FOR EVERY PENNY, EVERY PENNY IS $7 MILLION.

CORRECT? OKAY. WE CAN'T TOUCH THAT UNTIL NEXT.

CORRECT. THERE'S A FORMULA.

NEXT BUDGET. NEXT BUDGET, NEXT BUDGET.

AND I DON'T WANT.

WE WOULDN'T START CONSTRUCTION ON THIS TILL 25 IF, IF, IF ADDING FUNDING TO THE DEBT RATE WAS SOMETHING THE COUNCIL WANTED TO

[02:55:07]

ENTERTAIN, YOU WOULD BE FINE.

FROM A IDENTIFYING IT AS A AS A FUTURE FUNDING PERSPECTIVE.

BUT I THINK THIS IS WHY STAFF HAS TRIED TO GIVE THE COUNCIL MANY OPTIONS IN TERMS OF THINGS THAT WE COULD LOOK AT, YOU KNOW, IN TERMS OF WHICH PROJECTS WE COULD SHIFT OUT, WHAT FUNDING CAPACITY YOU HAVE.

I KNOW IN SPEAKING WITH CHIEF CORDELL OF, YOU KNOW, THE SALLY PORT AND THE HOLDING CELL, THE HOLDING CELL IS HE'S EXPRESSED TO ME MANY TIMES IT'S MORE IMPORTANT THAN THE OTHER.

THEY'RE ALL YOU'RE ALL THINGS THAT ARE NEEDED.

I'LL STOP SHORT OF SAYING THESE ARE ONES.

I MEAN, OF COURSE THERE'S PRIORITIES, RIGHT? THESE ARE ALL THINGS THAT ARE JUSTIFIABLE, BUT IT'S ALSO AN INCREDIBLY COSTLY.

AND WE'RE GOING TO HAVE TO BE IN A POSITION WHERE WE'RE GOING TO HAVE TO MAKE A DECISION AND PRIORITIZE.

AND SO I WANT TO EXPRESS THOSE SENTIMENTS.

I THINK THERE'S STILL THINGS ON THE TABLE THAT WE COULD DISCUSS FROM A PRIORITIZATION STANDPOINT THAT MAY HELP WITH THAT NUMBER AS WELL.

ONE MORE THING.

STILL TRYING TO OVERSIMPLIFY SO THAT MY FIFTH GRADE BRAIN CAN UNDERSTAND IT.

IF WE WERE TO GO ALL THE WAY UP TO THE $53 MILLION OPTION, WE WOULD ACTUALLY HAVE AN ASSET, SO TO SPEAK, OF SOME OF THE SECOND FLOOR OF THE EXISTING BUILDING TO BE AVAILABLE FOR OTHER. YES, SIR.

YOU WOULD HAVE ADDITIONAL SQUARE FOOTAGE.

HISTORICALLY, I DON'T THINK WE MIX POLICE USES WITH OTHER USES VERY SUCCESSFULLY, ESPECIALLY OCCUPYING THE SAME BUILDING.

AND THAT'S JUST A SIDE COMMENT.

NOT AN OVERSIMPLIFICATION.

ALL RIGHT. SO THAT ONE'S OFF THE TABLE.

UNLESS WE'RE WILLING TO VOTE FOR A DEBT RATE, INCREASE TAX RATE TO COMMIT FUTURE DOLLARS LIKE WE JUST SAID WE'D HAVE TO LOOK AT, WE'RE HOPING THAT BY NEXT YEAR'S BUDGET, WE COULD MAKE FORMULAS WORK TO INCREASE OUR DEBT, OUR PAYMENT TO OUR DEBT RATE.

SO THAT'S AN IF.

THAT'S NOT SAYING THAT IT WILL HAPPEN BECAUSE SOME OF THESE SEATS COULD BE DIFFERENT BY NEXT YEAR.

BUT IF WE COMMIT THIS CAPACITY TO THIS USE, THEN WE'VE PRECLUDED ANY OTHER USES WITHOUT A TAX INCREASE.

THIS IS NOT EVEN DISCUSSING ANY OTHER ROAD.

JUST LIKE TOMMY SAID, I THINK WE'D HAVE TO LOOK AT THE ENTIRE CIP BEFORE WE COULD.

SO OVERSIMPLIFYING, I THINK.

THAT. FOR, AT LEAST FOR ME, I DON'T.

I DON'T SEE HOW WE CAN COMMIT FUTURE AND POSSIBLE RENEGOTIATIONS TO MAKE NUMBER THREE HAPPEN, RIGHT? THAT'S COMMITTING FUTURE PEOPLE AND FUTURE DECISIONS THAT WE CAN'T SPEAK FOR YET.

AND I KNOW, I KNOW THAT THE CITIZENS SAID, OKAY, YOU GET 36 MILLION.

AND THEN NOW WE'VE HAD 10% INFLATION, WHICH IN THE CONSTRUCTION WORLD IS REALLY LIKE 25% INFLATION, 50% INFLATION.

AND I FEEL LIKE WE WOULD BE DOING A DISSERVICE NOW TO DO THAT PARTICULAR PLAN, BECAUSE NOW YOU GET AN EIGHT YEAR BUILDING.

AND TO ME, I THINK THAT'S A WASTE OF MONEY BECAUSE NOW YOU GOT TO COME BACK AND IN 8 TO 10 YEARS YOU'RE IN THE SAME PROBLEM.

AND THEN IT'S ANOTHER 36 MILLION.

AND SO I'M WILLING TO INCREASE THAT TO GO TO GET TO A 20 YEAR BUILDING.

WHICH 20 YEAR OPTION? I DON'T KNOW. YOU KNOW, THE FIRST ONE, THERE MAY NEED TO BE SOME COMPROMISES.

WE MAY HAVE TO HAVE THE EVIDENCE IN THE ASSET BUILDING TO MAKE IT WORK OR NOT, YOU KNOW? BUT FOR SURE IT SOUNDS LIKE THE HOLDING CELLS NEED TO HAPPEN.

AND I'M SURE WE CAN FACE SOME OF THESE IN, BUT I WOULD RATHER SPEND A LITTLE BIT MORE MONEY AND GET TWICE AS MUCH TIME THAN GO WITH WHAT THE BOND THING ABOUT.

THERE'S BEEN AN INCREASE IN EVERYTHING IN EVERY HOMEOWNER'S GROCERY BILL, AND SO I DON'T WANT TO MAKE IT SOUND LIKE MAKE IT A FLIPPANT COMMENT OF WE KNOW EVERYTHING'S INCREASED.

ABSOLUTELY EVERYTHING HAS ACROSS THE BOARD.

AND WE COULD HAVE AS A COUNCIL MADE THIS DECISION ON AND APPROVED CODES.

AND THEN I FEEL LIKE WE WOULD HAVE A LOT MORE FLEXIBILITY IN SAYING, OKAY, LET'S INCREASE THIS, LET'S DECREASE THIS.

BUT WE CHOSE TO PUT IT TO THE VOTERS WHO APPROVED A SPECIFIC AMOUNT.

NOW, GRANTED, THAT HAS ESCALATED.

IT'S BEEN TWO YEARS.

AND SO WHILE I'M WILLING TO CONSIDER SOME, I THINK LIKE YOU'RE SAYING, WE'RE GOING TO HAVE TO LIKE REALLY LOOK AT WHERE ARE AREAS IT MAY NOT MAKE THE BEST SENSE. IT MAY NOT BE THE ULTIMATE SCENARIO TO HAVE THE ASSETS BUILDING SEPARATED.

BUT IF THAT MEANS WE CAN SAVE, WE CAN ADJUST 2 MILLION HERE OR THERE.

I JUST WANT TO BE CAUTIOUS ABOUT HOW MUCH LENIENCY WE'RE GIVING CREDENCE.

WE'RE SAYING, WELL, THIS IS WHAT THE VOTERS APPROVED.

BUT GIVEN THAT THIS, THAT THE MARKET IS INCREASED IN IN CONSTRUCTION, WE WE HAVE TO BE WILLING TO UP THAT 12 OR $13 MILLION.

I DON'T I DON'T THINK THAT'S FAIR TO THE VOTERS.

AND I THINK THAT PARTICULARLY AS A VOTER, I EVEN IF I WEREN'T SITTING UP HERE, I WOULD HAVE SOMETHING TO SAY ABOUT THAT.

[03:00:06]

WE CAN'T UNDERSCORE THAT.

WE GAVE THEM FIRST.

WE TOOK IT TO A GROUP OF CITIZENS TO VET.

AND I'VE BEEN FRUSTRATED AND I'VE VOICED THIS OVER AND OVER AGAIN THAT WE WERE VERY AGGRESSIVE WITH THAT BOND PACKAGE.

AND WE PUT IT AND IT WAS RUSHED AND WE DIDN'T GET THE OPPORTUNITY TO, I THINK, TRULY VET WHAT THEY NEEDED, WHERE THINGS WERE GOING TO GO.

AND SO IT'S UNFORTUNATE THAT THIS IS THE SITUATION THAT WE'RE IN.

BUT $36 MILLION TO VOTERS IS A LOT OF MONEY.

AND WE PASSED THE LARGEST BOND PACKAGE IN OUR HISTORY.

AND SO I DON'T WANT TO MAKE IT MAKE IT A FLIPPANT THING OF LIKE, WELL, WE CAN JUST EASILY ADD ANOTHER TEN, 12, 13, 15 MILLION. WELL, IDEALLY WE WOULD LOVE TO GIVE THEM EVERYTHING THEY WANT, BUT THAT'S NOT THE ONLY THING WE ARE FACED WITH FUNDING RIGHT NOW.

THERE'S STREETS THAT WE'RE BEHIND ON, THERE'S SIDEWALKS THAT WE'RE BEHIND ON.

AND SO I JUST WANT TO MAKE AND THEY CAN'T DO THEIR JOB IF WE DON'T HAVE STREETS TO GET TO SOME OF THESE AREAS THAT WE KNOW ARE COMING.

AND SO I JUST WANT TO BE CAUTIOUS ABOUT HOW MUCH WE'RE SAYING, LIKE, YES, I KNOW WE I DON'T THINK THERE'S A PERSON UP HERE THAT DOESN'T WANT TO GIVE PD ANY AND PUBLIC SAFETY IN GENERAL, EVERYTHING THAT THEY WANT AND NEED TO BE ABLE TO DO THEIR JOBS.

BUT WE ALSO HAVE A DILIGENCE TO THIS ENTIRE COMMUNITY TO NOT ONLY FUND ONE DEPARTMENT'S WISH LIST AND NEEDS.

SO IF THIS IS SAID LAST MEETING, IF THERE IS A WAY TO BUILD THINGS, I KNOW IT'S NOT IDEAL.

CONSTRUCTION COSTS WILL GO UP, CONSTRUCTION COSTS ARE GOING TO GO UP EVERY YEAR, BUT TO BUILD SHELLS OR TO WHITE BOX AREAS THAT THEY CAN GROW INTO. AND I'M NOT SAYING I WANT TO LOOK AT, I COMPLETELY AGREE.

I DON'T WANT TO LOOK AT THIS EVERY FIVE YEARS.

THAT'S NOT FAIR TO THE CITIZENS.

BUT IT'S ALSO NOT FAIR TO SAY THEY APPROVED THIS AMOUNT.

AND NOW THAT'S NOT ENOUGH.

SO, YOU KNOW, HERE'S YOUR GOALS, BUT LET'S JUST PASS THESE COSTS.

I JUST DON'T WANT TO BE FLIPPANT ABOUT IT.

VICTORIA. WE DIDN'T RUSH INTO THIS.

WE'VE HAD TWO DIFFERENT STUDIES.

WE'VE HAD THE INPUT FROM THE POLICE DEPARTMENT.

WE DIDN'T RUSH INTO ANYTHING.

ON PACKAGE TWO YEARS AGO.

NO WE DIDN'T TWO YEARS AGO, WE DEFINITELY RUSHED INTO THE BOMB PACKAGE.

AND SO WE GOT THE AMOUNT THAT WE DID, AND WE BACKED A COMMITTEE OF CITIZENS INTO THIS WAS YOUR OPTION AND THIS WAS YOUR OPTION.

I SPOKE WITH FOUR COMMITTEE MEMBERS, AND NOT ONE OF THEM SAID THAT ANY OF THESE OPTIONS WERE THE ONES THAT THEY WERE GIVEN.

UNDERSTANDABLY, BECAUSE PD'S BEEN ABLE TO SPEND TIME WITH A CONSULTANT TO FIGURE OUT, OKAY, WELL, YOU KNOW, IN SO MANY YEARS THIS IS NOT ENOUGH SPACE FOR KID, AND THIS ISN'T ENOUGH SPACE FOR THAT.

I'M NOT SAYING THAT THIS PROCESS WHERE WE'RE AT WASN'T RUSHED INTO, BUT I'M SAYING RUSHING INTO THE BOND DEFINITELY HAPPEN.

BUT WHATEVER THE HOWEVER WE GOT THERE, THE CITIZENS APPROVED $36 MILLION.

AND I DON'T WANT TO I DON'T THINK IT'S FAIR UNLESS WE START.

IF WE TAKE IT BACK TO THE VOTERS, THAT WOULD BE ONE THING.

BUT. I JUST I PERSONALLY CAN'T SAY IT'S OKAY TO PUT ANOTHER 15 MILLION WHEN THE VOTERS SAID THIS.

BECAUSE THERE ARE THERE'S SO MUCH THAT WE STILL HAVE TO DO IN GENERAL ALL ACROSS THIS COMMUNITY.

WELL, I THINK WE ALL RESPECT THE CITIZENS AND THEIR VOTE FOR THE 36 MILLION AT THAT TIME.

IT WAS BROUGHT TO THEM A PACKAGE DEAL FOR POLICE DEPARTMENT TO GROW FOR 36 MILLION.

BUT I WASN'T HERE AT THE TIME.

I'M NOT SURE IF IT WAS SOLD AS A 20 YEAR PLAN OR AN EIGHT YEAR PLAN.

BUT THE CITIZENS DESERVE A 20 YEAR PLAN, AND WE HAVE THE CAPACITY TO FUND THAT AT THIS TIME WITHOUT INCREASING ANY INTERGENERATIONAL EQUITY.

AND THE CITY STAFF HAS WORKED HARD TO COME UP WITH THE EXTRA CAPACITY THAT WE NEED.

NOW, I'M NOT LOOKING AT THE WANTS OF THE POLICE DEPARTMENT OR ANY OTHER DEPARTMENT, AND I'M NOT COMPARING WHAT THE CITY POLICE DEPARTMENT NEEDS TO ANY OTHER DEPARTMENT. WHAT THEY GOT VERSUS WHAT THE CITY OF BURLESON POLICE DEPARTMENT NEEDS.

I'M LOOKING STRICTLY AT WHAT WE NEED AS CITIZENS TO BE SAFE, AND WHAT THE POLICE DEPARTMENT NEEDS TO DO THEIR JOB TO MAKE SURE THAT THE CITIZENS OF BURLESON ARE SAFE FOR THE NEXT 20 YEARS.

[03:05:02]

SO BASED ON THAT, BASED ON THE FACT THAT WE HAVE THE CAPACITY TO DO IT RIGHT NOW, THE THE FIRST TOWN MARSHAL WAS HIRED IN 1912.

CITY OF BURLESON 1960.

THEY RATIFIED AN ORDINANCE TO HAVE THE FIRST MODERN POLICE DEPARTMENT THAT THE NOW CITY HAS EVER HAD, AND THEY HIRED THEIR FIRST POLICE CHIEF.

SINCE THEN, THEY'VE MOVED INTO A AND THIS IS JUST A STORY INTO A SINGLE ROOM WOODEN BUILDING THAT THEY WERE REQUIRED TO WORK OUT OF.

THEY MOVED FROM THAT TO A TWO BEDROOM WOODEN HOUSE THAT WAS BUILT IN 1905, AND THEY SHARED THAT WITH THE CITY HALL WHEN THEY LEFT THERE.

THEY MOVED INTO THE NEW CITY HALL THAT WAS BUILT, WERE GIVEN 900FT² FOR 15 OFFICERS, BUT THEY STILL DID AN AMAZING JOB OF KEEPING THE CITY SAFE.

THEY'VE DONE AN UNBELIEVABLE JOB.

AFTER THAT, THEY WERE MOVED INTO A ABANDONED POST OFFICE, AND THEN IN 2015, THEY WERE MOVED INTO A, AT THE TIME, A RATHER NICE BUILDING.

IT WAS A.

PROFESSIONAL BUILDING AND BANK BEFORE WE MOVED INTO IT TOOK SOME REMODELING, BUT AT THAT TIME IT WAS STILL DIDN'T MATCH THE SQUARE FOOTAGE THAT THEY NEEDED TO DO THEIR JOB CORRECTLY. AND WE'VE ALL TOOK TOURS OF THE POLICE DEPARTMENT.

WE'VE ALL SEEN HOW CRAMPED UP THEY ARE, AND WE ALL KNOW THAT THEY NEED A NEW BUILDING, AND THEY'VE BEEN AROUND FOR 110 YEARS, AND THIS IS BEEN LAID IN OUR LAPS.

THIS IS OUR OPPORTUNITY TO MAKE IT RIGHT AND CATCH THEM UP TO WHERE THEY NEED TO BE AS FAR AS BUILDING CAPACITY TO DO THEIR JOB CORRECTLY.

NOW, WE'VE ALSO SEPARATED THE PUBLIC SAFETY COMMUNICATION DEPARTMENT OUT OF THE POLICE DEPARTMENT.

SO NOW WE'VE GOT A THIRD PUBLIC SAFETY.

AND AT THE TIME THAT THE 36 MILLION CAME IN, THEY WERE ASSOCIATED WITH THE POLICE DEPARTMENT.

IT WAS STILL WORKING ON THE SEPARATION.

NOW THEY'RE THEIR OWN DEPARTMENT AND THEY ARE A VERY IMPORTANT PUBLIC SAFETY DEPARTMENT.

WE ALL UNDERSTAND THAT.

AND THAT'S THE FIRST PEOPLE THAT THE CITIZENS TALK TO WHEN THEY CALL IN, WHEN THEY NEED HELP, AND THEY DON'T CALL UNLESS THEY REALLY NEED HELP.

EMS, FIRE OR POLICE.

AND THOSE DISPATCHERS ARE THE ONE THAT DO AN AMAZING JOB OF COORDINATING ALL THE HELP THAT THEY NEED AND TALKING TO THEM ON THE PHONE.

AND IN ORDER TO PROTECT OUR PUBLIC SAFETY COMMUNICATION, THEY NEED.

THEY NEED BASICALLY A BOMB SHELTER.

THEY NEED A HARDENED BUILDING.

AND BY ADDING THIS BUILDING ON 5536FT², WE'LL ALSO BE ABLE TO MOVE OUR IT EQUIPMENT IN THERE.

AND IT'LL BE SAFE ALSO SO THAT WE HAVE A DISASTER.

WE'LL STILL BE UP AND RUNNING WHERE WE'RE AT NOW ON THE SECOND FLOOR.

WE WON'T BE NOW.

AS FAR AS WHITE BOXING, THE CITY OF FORT WORTH DID THAT ON THEIR LAST POLICE DEPARTMENT THEY BUILT SEVERAL YEARS AGO, AND IT'S STILL AN EMPTY SHELL THAT NO ONE EVER COMES BACK AND FINISHES WHITE BOXING AND BUILDING AN EIGHT YEAR POLICE DEPARTMENT.

WE WILL BE GOING BACK TO THE CITIZENS IN EIGHT YEARS, REQUESTING ANOTHER GEO BOND AND ANOTHER GEO BOND TO INCREASE THE SIZE OF THE POLICE DEPARTMENT FACILITY TO WHERE IT NEEDS TO BE AT THAT POINT.

FOR THE POPULATION THAT WE HAVE IN THE LAST FIVE YEARS, THE CRIME RATE IN THE CITY OF BURLESON HAS GONE DOWN BASED ON PER 1000 CITIZENS.

BUT BECAUSE OF THE POPULATION GROWTH, THE CRIME STATISTICS INDIVIDUALLY IS GOING UP.

EVEN THOUGH THE RATE IS GOING DOWN PER 1000, THE INDIVIDUAL STATISTICS ARE GOING UP AND THE POLICE DEPARTMENT IS GOING TO NEED THIS NEW FACILITY IN ORDER TO HOUSE ALL THE EVIDENCE, THE DRUGS THEY'RE GOING TO NEED THE SALLY PORT, THEY'RE GOING TO NEED THE SECURE HOLDING CELL FOR THEIR PROTECTION AND THE PROTECTION OF THE PRISONERS.

AND I THINK SINCE THE CITY STAFF HAS WORKED AS HARD AS THEY DID TO COME UP WITH THE CAPACITY THAT WE NEED TO GO WITH THE 49,049 MILLION, EXCUSE ME, A LITTLE UNDER BUDGETED THERE FOR THE NEXT 20 YEARS.

I THINK WE'LL BE BETTER SERVED AT THAT.

I THINK THE CITIZENS WILL BE BETTER SERVED IN THE LONG RUN.

WHAT WE DON'T WANT TO DO IS REDUCE THE CAPACITY OF THIS BUILDING, REDUCE THE CAPACITY OF THE MONEY, AND HAVE TO GO BACK 2 OR 3 TIMES IN THE NEXT 15 YEARS FOR A NEW GEO BOND.

THAT, TO ME IS NOT FAIR TO THE CITIZENS EITHER.

SO. I APPRECIATE THAT YOU MENTIONED SOMETHING ABOUT SEPARATING OUT COMMUNICATIONS IN IT AND NEEDING A HARDENED FACILITY.

AND MAYBE AN ALTERNATIVE IS LOOKING AT SOME OF THIS PIECEMEAL BECAUSE, AS YOU MENTIONED, IT WAS MY UNDERSTANDING AND WE'VE TRADED CITY MANAGERS SINCE THEN AND BUT THAT THAT WAS A 20 YEAR PLAN.

BUT AS I SAID, I REALLY THINK IT GOT PUSHED THROUGH SUPER FAST.

[03:10:01]

AND THAT WAS MY OPINION.

AND I EXPRESSED MY FRUSTRATIONS MANY TIMES OVER THAT PROCESS AND HOW WE GOT THERE.

AND I ULTIMATELY DIDN'T SUPPORT THE BOND AND I DIDN'T SUPPORT IT WHEN I WENT INTO THE BALLOT BOX, BECAUSE I JUST DIDN'T FEEL LIKE WE'D DONE ENOUGH HOMEWORK TO GET ALL THE INFORMATION THAT WE TRULY NEEDED TO, TO BE ACCURATE ABOUT IT.

I'M NOT LOOKING.

I WANT TO JUST MAKE SURE THAT WE'RE THOROUGH.

AND I AGREE WITH YOU ON MANY FRONTS AND WITH MISTER RUSSELL, THAT IT'S NOT SOMETHING THAT I'M LOOKING TO TURN AROUND AND TAKE RIGHT BACK TO THE VOTERS.

BUT WE SAID WE WERE GOING TO DO THIS WITH PUBLIC SAFETY.

AND NOW IF WE'RE GOING TO CONSIDER OTHER ASPECTS, I TRULY APPRECIATE AND RESPECT THE IDEA OF HAVING COMMUNICATIONS AND A SHELTER HARDENED CENTER AND IT INCLUDING IT.

BUT THEN DO WE SEPARATE THAT OUT AND PASS CODES FOR THAT ASPECT? DO WE KNOW WHAT THAT 5500 SQUARE FOOT BUILDING ALONE IS? HARDENED SPACE IS A LITTLE OVER $1,000 A SQUARE FOOT, SO IT'D BE PROBABLY CLOSE TO 6 OR $7 MILLION JUST FOR THAT SPACE.

ERIC, JUST TO THAT END, AND I WANT TO MAKE SURE WE'RE ANSWERING YOUR QUESTION TO COUNCILMEMBER JOHNSON.

UM, IF THAT BUILDING WAS TOTALLY SEPARATE, THEN IT WOULD TRIGGER A STORM SHELTER REQUIREMENT FOR THE EXPANSION.

YEAH. SO THERE WOULD BE A COST INCREASE THERE.

CORRECT. SO I'M LEANING MORE FOR THE SAKE OF TRANSPARENCY AND TO ENSURE THAT CITIZENS UNDERSTAND THEY SUPPORTED THIS.

THEY TOLD US THEY WANTED THIS AND THIS IS THE WAY WE'RE GOING.

BUT WE HAVE ALSO IN ACCOMPLISHING AND ADDRESSING THESE NEEDS, WE HAVE FOUND THAT WE NEED TO ADDRESS THESE NEEDS AS WELL.

AND SO I JUST WANTED TO KNOW WHAT THAT NOT I'M NOT MEANING LIKE I JUST WANT TO MAKE SURE WE WERE ANSWERING.

I'M JUST SAYING, LIKE, TO ENSURE WHEN WE SAY WE'RE GOING TO BUILD STREET, WHEN A PART OF THAT BOND PACKAGE ADDRESS STREETS, THESE ARE THE STREETS THAT YOU'RE GETTING AND THIS IS HOW IT'S GOING TO ADDRESS THAT.

THEN IF WE PASS CODES TO ADDRESS IT AND COMMUNICATION NEEDS, THAT'S SEPARATE AND DIFFERENT IN MY OPINION, AND IN MY ABILITY TO EXPLAIN TO CITIZENS THAT IT'S A SEPARATE BUT WHILE THEY WORK COINCIDING LEE, THEY ARE STILL DIFFERENT NEEDS AND DIFFERENT AREAS.

DOES THAT MAKE SENSE? BUT 6 OR $7 MILLION FOR THAT BUILDING ALONE.

SO JUST TO MOVE THAT BUILDING ALONE.

YEAH. WELL, YOU'RE LOOKING AT A SEPARATE BUILDING.

SO YOU'RE LOOKING AT DIFFERENT INFRASTRUCTURE, DIFFERENT THINGS LIKE THAT.

IT'S A SEPARATE STRUCTURE.

IF YOU WANT IT TO BE HARDENED, YOU'RE LOOKING AT 6 OR 7 MILLION.

YOU THEN HAVE TO ADD ON THAT THE EXISTING THE NEW BUILDING THAT YOU BUILD THAT'S NOT DOESN'T INCLUDE THE SHELTER BECAUSE RIGHT NOW COMMUNICATIONS IS IN THE SHELTER, BUT IT'S THE SHELTER FOR THE ENTIRE POLICE DEPARTMENT.

SO DURING AN EVENT, IF THERE'S AN EVENT, ALL PD RUN GOES INTO THAT BUILDING.

IF WE SEPARATE THAT BUILDING OUT THE 30, YOU KNOW, THE 31,000FT², THAT IS GOING TO BE THE THE NEW PD BUILDING.

IT WILL NEED A HARDENED SPACE.

AND SO THE COST TO BUILD THAT PER SQUARE FOOT GOES UP AS WELL.

SO YOU'RE NOT LOOKING JUST AT PULLING THE COMMUNICATION AND SHELTER OUT AND BUILDING ITS OWN BUNKER.

YOU HAVE TO ACTUALLY BUILD ANOTHER ONE INSIDE.

SO YOU GET DOUBLE THE COST ALMOST.

IT'S NOT DOUBLE. IT'S LIKE THE INCREASE IN COST GOES ABOUT $500 A SQUARE FOOT TO PUT A HARDENED SPACE IN A, IN AN AREA.

SO SO IT'S A SIGNIFICANT INCREASE TO PULL IT OUT OF THE BUILDING.

ERIC, WILL YOU GO TO BREAKDOWN NUMBER TWO, PLEASE.

SO THIS $49 MILLION OPTION INCLUDES A HANDFUL OF THINGS.

AND I WANT TO MAKE SURE THAT WE'RE BEING TRANSPARENT ABOUT THIS.

SO IT HAS PROPERTY AND EVIDENCE IN THE MAIN BUILDING.

CORRECT. APPROXIMATELY $2 MILLION.

AND THEN IT HAS DEDICATED SPACE FOR PUBLIC SAFETY COMMUNICATIONS, MILLION DOLLARS.

CORRECT. AND IT HAS SALLY PORT AND HOLDING.

SO 2 MILLION. SO IF SOME OF THOSE COMPONENTS WERE LOOKED AT, THERE COULD BE AN OPTION TO STILL GET A 20 YEAR BUILDING MEETING.

THE VAST MAJORITY OF NEEDS.

BUT THOSE ARE SOME OF THE THINGS THAT YOU COULD LOOK AT TO POTENTIALLY CONSIDER REDUCTIONS.

AND I WOULD ADD TO THAT, THIS NUMBER DOES INCLUDE THE $5 MILLION IN THE FULL RENOVATION OF THE SECOND STORY OF THE SPACE AND FIRE SUPPRESSION.

BUT BECAUSE WHAT I WOULD ARGUE WITH, YOU KNOW, OPTION ONE IS THAT IT DOES GIVE 20 YEARS FROM A TOTAL SQUARE FOOTAGE, BUT IT WHAT IT ASSUMES IS FIVE YEARS OF FUTURE GROWTH.

SO THE SECOND STORY OF THE PD HAS ENOUGH SQUARE FOOTAGE, BUT IT'S NOT OPTIMALLY LAID OUT.

SO IN FIVE YEARS WE WOULD BE COMING BACK FOR A RENOVATION.

SO THAT'S $5 MILLION IN TODAY'S DOLLARS, TODAY'S DOLLARS.

AND SO IT GETS A LITTLE TOUGH.

THE REASON IT'S IMPORTANT TO LOOK AT THAT, IF WE'RE GOING TO IT'S HARD TO DO IT AT A LATER DATE.

THE REASON I SAY THAT IS IF WE DO THE $5 MILLION OPTION ON THE SECOND STORY, IT TRIGGERS THE NEED BECAUSE WE'RE DOING FULL DEMOLITION, WE HAVE TO PUT FIRE SUPPRESSION IN.

[03:15:01]

SO ONCE YOU PUT FIRE SUPPRESSION IN, YOU'RE NOT ONLY IMPACTING THE SECOND STORY, YOU'RE ALSO IMPACTING THE FIRST STORY, BECAUSE WE'RE ALSO HAVING TO PUT FIRE SUPPRESSION IN ON THE FIRST STORY, WHICH IS GOING TO BE LIGHTLY RENOVATED AS PART OF THIS PROJECT.

AND SO DOING IT AFTER THE FACT BECOMES A LITTLE INTRUSIVE.

BUT I JUST WANT THAT'S SOMETHING WE HAVE TO THINK ABOUT, IS WHEN YOU START DOING MAJOR DEMOLITION TO THE EXISTING BUILDING, YOU TRIGGER FULL RENOVATION.

SO THEN IT TALKS INTO PHASING OF WHERE PEOPLE GO AND THINGS LIKE THAT.

SO JUST SOMETHING TO KEEP IN MIND THAT THAT $5 MILLION NUMBER DOES INCLUDE THE INSTALLATION OF FIRE SUPPRESSION IN THE EXISTING BUILDING.

AND THAT'S REALLY THE DIFFERENCE BETWEEN THE TWO.

YOU GO FROM 40 MILLION TO 49 MILLION.

THAT $9 MILLION NUMBER IS THE FOLLOWING.

RENOVATION OF THE EXISTING BUILDING.

$5 MILLION.

THAT INCLUDES SID GETTING A 20 YEAR OPTION PLUS FIRE SUPPRESSION.

$2 MILLION FOR SALLY PORT AND HOLDING $2 MILLION TO MOVE PA INTO THE MAIN BUILDING.

THAT'S REALLY YOUR $9 MILLION SHIFT FROM OPTION ONE TO OPTION TWO.

AND WE CAN MIX AND MATCH ANY OF THOSE.

THOSE ARE JUST THE NUMBERS WE'RE WORKING WITH.

THE SALLY PORT IS SOMETHING THAT WE THAT COULD POTENTIALLY BE ADDED ON AT A DIFFERENT TIME.

OR DOES IT HAVE TO BE BUILT INTO THE BUILDING? IT DOESN'T HAVE TO BE IN A BUILDING AGAIN, IT COULD BE ADDED ON AT A LATER DATE.

AGAIN, I THINK THE IF YOU WERE TO ASK CHIEF AND I DON'T WANT TO SPEAK FOR THE POLICE DEPARTMENT, BUT I THINK THE HOLDING CELL IS REALLY THE BIG ONE.

THAT'S ABOUT 1.2 5,000,000IN THE HOLDING CELLS.

AGAIN, THE COST PER SQUARE FOOT IS SIGNIFICANTLY HIGHER BECAUSE OF WHAT THOSE CELLS ARE.

BUT YOU KNOW, SALLY PORT COULD BE ADDED ON IN A LATER DATE.

AND THAT SAVES ABOUT $750,000.

SO IF WITH THE FULL RENAULT.

I MEAN, I WAS PRETTY SURE IN PREVIOUS CONVERSATIONS THAT WE HAD HEARD THE FULL RENAULT WAS NOT IDEAL BECAUSE WE DIDN'T WANT TO HAVE TO DISPLACE ABSOLUTELY EVERYBODY.

SO IS IT NOT IS THERE NOT SOMETHING THAT CAN BE PUT IN THAT PLACE AND MOVE KID OUT? IF WE KNOW THAT THAT'S NOT ENOUGH SPACE FOR THEM IN THE NEW BUILDING.

SO THE FULL RENOVATION WILL DISPLACE STAFF.

BUT THE INTENT OF THAT'S PART OF THE PHASING OF THE PROJECT.

SO WHAT WOULD HAPPEN IS WE WOULD DO A FULL CONSTRUCTION OF THE NEW BUILDING SHIFT PEOPLE IN THERE, AND THEN YOU WOULD RELOCATE THE PEOPLE OUT.

SO YOU'VE GOT TO THINK WE'D HAVE A NEW LOBBY.

THOSE PEOPLE WOULD BE MOVED OVER PROPERTY AND EVIDENCE WOULD BE BUILT.

THOSE PEOPLE WOULD MOVE OVER.

SO WE'D SHIFT A BUNCH OF PEOPLE INTO THE NEW BUILDING.

RIGHT, BECAUSE IT'S 20 YEAR GROWTH.

AND THEN SO YOU MOVE THOSE PEOPLE OUT, ALLOW US TO DO A FULL DEMO OF THE EXISTING BUILDING OR THE RENOVATIONS WE'RE DOING, NOT IMPACTING PEOPLE AS THEY'RE WORKING.

SO WE SHIFT EVERYBODY OUT INTO THE NEW SPACE.

RENAULT AND THEN YOU SHIFT PEOPLE BACK.

AND SO IT WOULD BE ALL ABOUT STAGING OF THE CONSTRUCTION.

COUNCIL MEMBER JOHNSON I'D ADD TO IS WE WERE GOING THROUGH PROGRAMING ON THIS.

ONE OF THE THINGS WE FOUND WAS THE NEED FOR CERTAIN FUNCTIONS TO BE ON THE FIRST FLOOR, LIMITING WHAT COULD GO TO THE SECOND.

SO ERIC, I THINK IT WOULD BE BENEFICIAL FOR THE TO THOSE FUNCTIONS THAT NEED TO REMAIN ON THE FIRST FLOOR.

SURE. SO WE'LL GO THROUGH KIND OF STUFF ON THE NEW BUILDING.

SO YOU TALK ABOUT OBVIOUSLY LOBBY RECORDS, PEOPLE ARE COMING IN THERE.

THEY NEED TO BE ABLE TO ADDRESS SOMEBODY.

SO THAT'S IMPORTANT TO BE ON THE FIRST FLOOR.

TRAINING AND TRAINING SPACE IS IMPORTANT TO BE ON THE FIRST FLOOR SPECIFICALLY.

OBVIOUSLY YOU'RE DOING A LOT OF DIFFERENT ACTIVITIES IN THERE.

YOU DON'T WANT THAT ABOVE SOMEBODY THAT'S TRYING TO DO WORK.

AND THEN WHEN YOU HAVE PEOPLE COMING IN, ESPECIALLY COMING FROM THE OUTSIDE TO DO TRAINING, IT'S IMPORTANT FOR THAT TO BE ON THE FIRST FLOOR FOR EASY ACCESS.

IT ELIMINATES ISSUES OF CONTROLLED ACCESS, EGIS CLEARANCE, THINGS LIKE THAT.

SO IF YOU CAN KEEP IT ON THE FIRST FLOOR, OPEN ANY KIND OF COMMUNICATIONS AND OBVIOUSLY COMMUNICATIONS, BEING IN A SHELTER IS IMPORTANT AND ESPECIALLY PROPERTY AND EVIDENCE BECAUSE OF THE AMOUNT OF EVIDENCE YOU BRING IN, HOW MUCH, HOW MUCH SOME THINGS CAN WEIGH TRYING TO BRING THAT UP.

ELEVATORS, YOU NEED SEPARATE FREIGHT ELEVATORS, DIFFERENT THINGS LIKE THAT.

IT'S NOT IDEAL FOR THOSE THINGS TO BE UP ON THE SECOND STORY.

AND SO THOSE THINGS ARE IMPORTANT.

WE'RE MOVING EXERCISE OUT.

BUT EVEN IF EXERCISE WERE IN THE MAIN BUILDING, YOU'D WANT TO BE ON THE FIRST FLOOR BECAUSE YOU DON'T WANT PEOPLE DROPPING WEIGHTS AND THINGS LIKE THAT WORKING ABOVE PEOPLE.

SO IT REALLY ALLOWS ITSELF TO THINGS LIKE ADMINISTRATION TO KID.

THOSE ARE THE ONES THAT REALLY ALLOW FOR BEING ON THE SECOND STORY AS MUCH.

AND SO THAT'S WHY IN DISCUSSIONS WITH PD AND PUBLIC SAFETY COMMUNICATIONS, YOU KIND OF GET THIS FIGHT FOR EVERYBODY TO BE ON THE FIRST FLOOR.

AND SO WE'RE REALLY LOOKING IN A WAY TO HOW DO WE MAXIMIZE PEOPLE UTILIZING THE FIRST FLOOR SPACE.

AND WHEN WE HAVE SECOND FLOOR SPACE LIKE WE DO IN THE EXISTING FACILITY, THAT'S WHERE SID AND STUFF LIKE THAT WOULD GO, BECAUSE IT'S IDEAL FOR BEING ON THE SECOND STORY.

IT'S A TOUGH POSITION.

I'M NOT TRYING TO TELL LIKE I.

THIS IS NOT MY LINE OF EXPERTISE, AND I AM IN NO WAY TRYING TO SAY WHAT PD SPECIFICALLY NEEDS OR DOESN'T NEED.

[03:20:03]

I'M RELYING ON YOU ALL TO BE THE PROFESSIONALS.

I'M JUST TRYING TO MAKE SENSE OF THE DOLLARS AND EXPLAIN IT AND BE ABLE TO DEFEND AND EXPLAIN TO THE CITIZENS THE BEST I CAN, KNOWING THAT THE COST OF EVERYTHING IS GOING UP.

AND IT'S HARD TO SAY TO YOU WHEN WE HEAR ONE ARGUMENT, WHEN WE'RE PASSING OUR WHEN WE PASS OUR BUDGET, THAT THERE ARE CITIZENS THAT HAVE TO MAKE CUTS ON GROCERIES AND MEDICATIONS AND THESE THINGS, AND THEN TO SAY, WELL, BUT LET'S GO AHEAD AND OFF THE CUFF, CUT THIS ROAD PROJECT, CUT THIS OR CUT THAT AND ADD 13 MILLION.

I JUST I WISH EVERYTHING JUST WASN'T SO EXPENSIVE.

I'M WONDERING.

I MEAN, I AGREE, I'VE HEARD ALL OF THE CHIEF'S ARGUMENTS.

I'M SYMPATHETIC TO EVERYTHING THAT'S BEEN EXPLAINED TO ME.

I DO MY ABSOLUTE VERY BEST TO UNDERSTAND AND TOURED A COUPLE OF DIFFERENT DEPARTMENTS THAT SURROUND US AND EVERYTHING MAKES SENSE.

IT JUST STINKS THAT IT'S SO EXPENSIVE AND I DON'T WANT I CARRY THE RESPONSIBILITY OF SPENDING TAX DOLLARS VERY SERIOUSLY, AND I DON'T WANT TO SEEM LIKE I'M NOT BEING RESPONSIBLE WHEN EVERY DAY PEOPLE HAVE TO MAKE CUTS.

SOONER OR LATER WE'RE GOING TO HAVE TO GET ON ONE OF THESE AND COMMIT TO IT.

AND I'M GOING TO THROW A THOUGHT OUT THERE.

I'M LOOKING AT IT FROM A FROM A HIGHEST LEVEL VIEW THAT I CAN.

I DON'T FEEL COMFORTABLE WITH GOING BEYOND TAKING A PROJECT THAT WE PROMISED THE CITIZENS ON GREENRIDGE, WICKER HILL AND TAKING THAT OUT, POSTPONING IT, LET'S SAY, BECAUSE WE'RE NOT COMPLETELY TAKING IT AWAY.

BUT I THINK THERE IS A NEED THERE.

BUT I DON'T THINK THE NEED IS CRITICAL FOR THAT STREET, SO I'M OKAY WITH THAT.

AFTER THAT, I DON'T LIKE GOING FARTHER WITH ENCUMBERING, OUR ABILITY TO FUND OTHER NEEDS AND TAKE CARE OF OTHER UNSEEN, UNFORESEEN THINGS.

SO I'M SETTLING IN THE REGION OF THE OPTION $140 MILLION EXPENDITURE.

FOR THAT REASON, AND BECAUSE I THINK IT MEETS THE NEEDS OF CRIMINAL INVESTIGATION DIVISION, AS IT SAYS IN THE IN THE PACKET HERE FOR FIVE YEARS, FIVE YEARS FROM NOW, WE MAY HAVE MORE DEBT CAPACITY.

HOPEFULLY, IF WE HANG ON TO WHAT WE HAVE AND THE SCOPE OF WORK THAT IT WOULD REQUIRE TO REMODEL, THAT IS JUST WHAT IT IS TODAY.

IT'LL BE THE SAME FIVE YEARS FROM NOW.

I THINK WE'D BE BETTER POSITIONED BY THEN TO LOOK INTO THAT.

SO. I'M LIKE EVERYBODY ELSE UP HERE.

I'D LIKE TO GIVE THE POLICE EVERYTHING THAT THEY NEED TO DO THEIR JOB, BUT I THINK WE KIND OF HAVE TO DECIDE AT SOME POINT IN TIME JUST WHAT THAT'S GOING TO BE.

AND I THINK THEY NEED THAT DIRECTION IN ORDER TO KEEP THIS PROJECT, TO GET THIS PROJECT MOVING, BECAUSE IT HASN'T REALLY GOTTEN VERY FAR DOWN THE ROAD.

AND WE'RE NOT ALREADY EVEN TALKING ABOUT BREAKING GROUND ON IT FOR ANOTHER YEAR AND A HALF.

SO I'D LIKE TO SEE THIS GO OUT OF HERE WITH A CLEAR DIRECTION.

BUT I'M AT THE OPTION ONE LEVEL AND THAT'S I WAS AT OPTION ONE, BUT ADDING THE SALLY PORT AND WELL, NO ADDING THE HOLDING CELLS.

WE DON'T NECESSARILY NEED THE SALLY PORT.

THAT SAVES 700,000.

SO YOU'RE REALLY ONLY LOOKING AT AN EXTRA MILLION THREE.

AND WE CAN LOOK AT ADDING THE SALLY PORT.

AND WHEN WE DO THE REMODEL IN FIVE YEARS IF IT'S A NEED THAT'S IT'S NOW A NEED INSTEAD OF JUST ON THE WISH LIST.

SO SO SO ERIC, FOR CLARITY ON OPTION ONE THAT'S GOT ABOUT 3000FT² OF WHITE BOX SPACE.

CORRECT. SO THIS OPTION JUST YOU KNOW THE THIS $40 MILLION OPTION, THIS COST DOESN'T WE'RE NOT WHITE BOXING.

WE'RE BUILDING IT ALL OUT I WANTED TO SHOW YOU THE FULL BUILD OUT NUMBER.

AND WE COULD BACK OUT IF THERE'S AN INTEREST TO WHITE BOX.

BUT BASED ON THE COST OF CONSTRUCTION.

RIGHT. THERE'S A $4 MILLION DIFFERENCE BETWEEN OPTIONS.

KNOW THE IN BUDGET OPTION AND OPTION ONE.

YOU REALLY ONLY SAVE LIKE ONE ONE AND ONE HALF MILLION TO WHITE BOX IT.

IT DOES GET A LITTLE MORE COMPLICATED OF WHERE YOU PUT THAT WHITE BOX ADJACENCIES TO, YOU KNOW RECORDS AND PEONY AND WHERE THAT GOES.

SO WE WANTED TO SHOW THE OPTION WITH THE $40 MILLION.

SO THAT'S FULLY BUILT OUT.

IF WE WERE TO GO THROUGH THIS WITH THIS OPTION, THE SECONDARY ASSET BUILDING, THE GREEN ASSET BUILDING WOULDN'T BE SEPARATE.

IT WOULD BE WE'D BUILD IT INTO THE EXISTING.

RIGHT. WE SHOWED IT AS A SEPARATE BUILDING IF WE BUILT IT AT A LATER DATE.

BUT THAT ASSET, GREEN ASSET BUILDING WOULD BE INCLUDED IN THE SQUARE FOOTAGE OF THE ORIGINAL ASSET BUILDING.

AND THEN THAT GREEN SPACE, WE'D HAVE THE FULL 24,000FT² AVAILABLE IN THE NEW BUILDING.

[03:25:02]

AND THAT DOES LEAVE PROPERTY IN EVIDENCE IN THE ASSET BUILDING.

I JUST WANT TO MAKE SURE. SO I MISSPOKE A LITTLE BIT.

BUT YEAH, I JUST WANT TO MAKE SURE THAT THE COUNCIL UNDERSTOOD WHAT WAS INCLUDED IN YEAH, WE WILL THIS WILL THIS GIVES US THE EXTRA SQUARE FOOTAGE.

THE $40 MILLION IS NOT WHITE BOXING.

IT IS GIVING THEM THE ACTUAL SQUARE FOOTAGE ON DAY ONE.

IF YOU WOULD LIKE TO WHITE BOX, WE WOULD JUST REDUCE ABOUT A MILLION AND A HALF OFF THIS BUDGET.

PERFECT. THANK YOU. IS EVERYBODY ON BOARD WITH ONE? NO, I'M ON BOARD WITH OPTION TWO AND WOULD BE WILLING TO REDUCE THE SALLY PORT, BUT MAKE SURE THAT WE KEEP AND MAINTAIN THE HOLDING FACILITY.

I LIKE ONE WITH THE HOLDING FACILITY.

THEN I CAN DO THAT.

YOU SOUND ONE WITH THE HOLDING FACILITY BUT NO SALLY PORT.

OR DO YOU WANT THE SALLY PORT TWO OR SAVE THE.

JUST HOLD OFF ON THE SALLY.

NOT WHAT YOU SAID, LARRY. IT'S 11.3 IF IT'S JUST THE HOLDING CELLS.

DID YOU SAY THE SALLY PORT OR NOT? YEAH, I SAID I WAS FOR OPTION TWO AND BE WILLING TO REMOVE THE SALLY PORT.

THAT'S WHAT I THOUGHT YOU SAID. BE WILLING TO REMOVE IT.

AND THAT'S THE SAME THING YOU JUST SAID.

EXCEPT I'M OPTION ONE.

SO WHAT ABOUT $7 MILLION OR SO? CORRECT. BUT NO SALLY PORT.

OKAY. I'M CONFUSED. IS THAT WHAT IS LIKE 49,200,000 BY TAKING OUT THE SALLY, TAKING OUT THE SALLY PORT ONLY, AND THEN MINE WOULD BE ABOUT 41.5 WITH THE HOLDING PORT WITH HOLDING, BUT NO SALLY.

BOTH OF THEM. NEITHER ONE OF THEM WOULD HAVE A SALLY PORT.

RIGHT? YOU GO WITH IT, DAN.

YEAH. WHAT DO YOU THINK, SIR? YOU STILL WANT TO? YEAH.

I'M STILL STUCK ON TWO RIGHT NOW.

ARE Y'ALL AT. YEAH.

HE OWNED 1 OR 2. I'M.

I'M OKAY WITH YOUR OPTION.

YOU ALL KNOW THAT.

IT ALWAYS MAKES ME NERVOUS TO SPEND MONEY WE REALLY DON'T HAVE RIGHT NOW.

NOW UNDERSTAND? WHAT? I UNDERSTAND WHAT YOU'RE SAYING, I REALLY DO, BUT IT'S ME.

IT'S JUST ME. AND YOU ALL KNOW THAT EVERY ONE OF YOU SITTING OUT THERE HAVE HEARD ME SAY THAT 10,000 TIMES.

BUT I'LL GO ALONG WITH THAT OPTION.

EVEN THOUGH WE ARE OVER THE MONEY WE SAID WE WOULD SPEND.

HE WAS. WITH THAT.

OH, NO. YOU GOT ONE WITH THE EXCEPTIONS ON IT.

SO, ADAMS. SUMMARY. OPTION ONE.

THIS IS OPTION ONE 24,000 OF A BRAND NEW BUILDING.

WE ARE GOING TO ADD HOLDING WHICH WILL ADD SOME SQUARE FOOTAGE TO THAT 24,000.

WE ARE GOING TO BUILD AN ASSET BUILDING OF ABOUT 15,000FT².

ALL ONE NOT TWO SEPARATE.

THIS OPTION DOES INCLUDE A HOLDING CELL, NO SALLY PORT.

BY DOING THAT WE TAKE AND WE GO TO ABOUT LET'S JUST SAY JUST SHY OF 42 MILLION.

ALL RIGHT. WITH THAT WE HAD 36.4 PLUS THE FIVE GETS US TO ABOUT 41.5.

OBVIOUSLY AS WE WORK THROUGH THE PROJECT WE'LL TAKE A LOOK AT IT.

I DO WANT TO SAY I THINK WE'LL FIND SOME EFFICIENCIES IN THE PROJECT AND WE'LL BE ABLE TO DEFINITELY DO IT.

SO WE'LL BE MOVING OUT THE GREEN RIDGE WICKER HILL PROJECT TO ALLOW THE CAPACITY TO GET THERE.

IS THAT KIND OF THE DIRECTION I HAVE MAYOR AND COUNCIL.

WE DO HAVE PEOPLE THAT WANTED TO SPEAK ON THIS ITEM.

SO BILL JANISCH.

AND ERIC, JUST THROUGH, I STILL GOT SOME QUESTIONS.

AND JUST FOR THE RECORD.

SO THAT'D BE ABOUT A 17% INCREASE, 16% OVER THE ORIGINAL FUNDED AMOUNT.

YOU KNOW, THE ORIGINAL AMOUNT HAD A 25% CONTINGENCY IN IT, TOO.

YEAH. SAID.

BILL JUST 117 NORTHEAST CLINTON, I'M GLAD YOU'RE GIVING A CITIZEN AN OPPORTUNITY TO SPEAK ON THIS.

IT'S KIND OF UPSETTING THAT YOU'RE ASKING AGAIN TO TIGHTEN THE BELT ON THE POLICE DEPARTMENT'S STRIPPING AWAY THINGS THAT YOU KNOW IS NEEDED.

I IT A LOT OF MONEY WAS SPENT ON DOING A STUDY THAT LISTED EVERYTHING, ASKING THEM TO WAIT.

I MEAN, THESE GUYS, THEY PUT THEIR LIFE ON THE LINE.

WHAT'S THE VALUE OF THE CITIZENS LIFE, THE SAFETY CRIMES COMING? I MEAN, I KNOW BUSINESS OWNERS JUST RIGHT ON THE EDGE OF TOWN AND THEY'RE SEEING IT.

WE DON'T NEED TO SHORTCHANGE THESE GUYS.

THE PROJECT DEFINITELY NEEDS TO BE 20 YEAR BUILD OUT.

I THINK SOME OF THE THINGS THAT YOU'RE LOOKING AT NOW, PUSHING IT OFF, IS GOING TO COST A LOT MORE MONEY.

IF SAVING MONEY WAS AN ISSUE, WE DIDN'T HAVE TO DO MS. WHAT'S THAT COSTING US? QUITE A BIT IS FREE BEFORE.

DEPUTY CHIEF SENATOR SANDIFER SPOKE OUT ABOUT HIS CONCERNS.

LARRY COVERED A LOT OF GOOD THINGS.

MY CONCERNS ARE I DON'T THINK THE POLICE DEPARTMENT IS GOING TO GET SOME OF THIS STUFF.

[03:30:05]

YOU KNOW, IT'S NEEDED. IT'S GOING TO BE TEN, 12 YEARS DOWN THE ROAD.

THEY'RE GOING TO BE BUSTING AT THE SEAMS AGAIN.

THE FIRST JAIL WAS BUILT, I THINK IN THE MID 60S.

I'M GLAD LARRY BROUGHT UP SOME OF THE HISTORY.

YEAH, BOB DOUGLAS AND MARY BRANSON.

THE CITY ORDERED THE MATERIAL.

THEY PUT IT TOGETHER THEMSELVES, WELDED IT.

THEY FABRICATED IT BECAUSE IT WAS A WASTE OF TIME TO DRIVE BACK ALL THE PRISONERS BACK DOWN TO CLAIBORNE AND BACK.

CITY HALL IS MOVING ACROSS THE STREET.

WHAT'S THAT COSTING? IS THAT MORE IMPORTANT THAN A PLACE? I MEAN, I KNOW THAT IT'S BEEN ON THE AGENDA FOR A WHILE.

BUT THERE'S OTHER COSTS THAT COULD HAVE BEEN SAVED HERE.

TOMMY, I THINK YOU'RE DOING A REAL GOOD JOB.

I LIKE A LOT OF YOUR PERSONNEL MOVES AND STUFF LIKE THAT.

I THINK YOU'RE DELTA SOME PROBLEMS AS FAR AS COMMUNICATIONS.

I ATTENDED EVERY ONE OF THOSE COMMITTEE MEETINGS.

THE BOND COMMITTEE MEETINGS.

NEVER ONCE WAS COMMUNICATIONS SEPARATED OR ANYTHING LIKE THAT.

I THINK THAT WAS A POLITICAL PLOY BY YOUR PERSON BEFORE YOU.

YOU'RE HAVING TO PICK UP THE PIECES.

NOW THAT PISSES SOMEBODY OFF HEARING THAT, I DON'T CARE.

THE MONEY OPTIONS ARE THERE.

I THINK YOU GUYS NEED TO ACT ON IT.

LIKE I SAID, IT'S VERY DISAPPOINTING.

I UNDERSTAND SOME OF YOU LIKE RONNIE.

RONNIE, I LOVE YOU, MAN. SAVING MONEY.

THAT'S THE NAME OF THE GAME.

BUT THIS IS ONE OF THOSE THINGS I THINK THAT YOU NEED TO BITE.

BITE IT HARD ON THIS ONE AND PUT IT UP.

THESE GUYS HAVE SACRIFICED, AND YOU'RE ASKING THEM.

EVERYBODY ELSE IS REAPING REWARDS.

WHERE ARE THESE GUYS GETTING.

NEXT SPEAKER I HAVE IS KELSEY DEAN.

KELSEY DEAN. 1650 CANDLER DRIVE.

I WANT TO TALK ABOUT SOMETHING YOU'RE NOT SEEING IN THE NUMBERS HERE.

AND THAT'S THE TOLL THAT MULTIPLE CONSTRUCTION PROJECTS OVER MULTIPLE YEARS, WITH MULTIPLE VOTES AND MULTIPLE WAITING TO SEE IF THEY'RE GOING TO GET WHAT THEY NEED.

WE'LL HAVE ON OUR POLICE OFFICERS AND OUR DISPATCHERS.

WE EXPECT THEM TO HAVE THE BEST DAY EVERY DAY THAT THEY COME TO WORK.

THEY ALREADY HAVE ENOUGH TO DEAL WITH AND DO IN ANY GIVEN DAY, AND THEY DO DO NOT NEED TO BE DEALING WITH MULTIPLE CONSTRUCTION PROJECTS OVER MULTIPLE YEARS.

AS A VOTER, I WOULD RATHER TAKE ON THE BURDEN OF FINDING THE MONEY NOW TO GIVE THEM WHAT THEY NEED FOR THE NEXT 20 YEARS NOW.

THEN, EXPECT THEM TO COME TO WORK IN A CONSTRUCTION ZONE SIX TIMES IN THE NEXT 20 YEARS.

WE DON'T HAVE ANY IDEA THE KIND OF TOLL DISRUPTING THEIR DAY TAKES ON THEIR STRESS LEVEL.

THAT IS ALREADY HIGHER THAN IT SHOULD BE.

WE ALREADY ASKED THEM TO DO TOO MUCH, AND WE DON'T NEED TO ASK THEM TO TAKE ON THE BURDEN OF MULTIPLE CONSTRUCTION PROJECTS TO GET THE MINIMUM STUFF THAT THEY NEED TO DO THEIR JOB.

THANK YOU. IS THERE ANYBODY ELSE IN THE AUDIENCE WHO WOULD LIKE TO ADDRESS THE COUNCIL ON THIS? GOOD EVENING. MY NAME IS JASON MORAN WITH BERMAN CONSTRUCTION.

MANY OF YOU PROBABLY THINK HE HAS A VESTED INTEREST IN THE COST OF THE PROJECT.

WE'RE HERE TO SERVE THE SERVE THE CUSTOMER.

WE'LL BUILD ANY SIZE PROJECT YOU WANT.

REALLY? THAT DOESN'T MATTER.

SOME OF THE THINGS THAT I DO WANT YOU TO CONSIDER ON COMING BACK AND AND DOING THE REMODEL OF THE SECOND FLOOR IS ONE.

THE COST IS NOT JUST GOING TO BE THE 5 MILLION OR WHATEVER IT IS WITH INFLATION AT THAT POINT.

AGAIN, IT TRIGGERS THE SPRINKLER SYSTEM.

SO YOU'RE IN TOUCH THE ENTIRE BUILDING.

YOU'RE GOING TO BE RENOVATING THE ENTIRE BUILDING AGAIN, AND THEN TO THE GROWTH OF THE STAFF AT THAT POINT THAT YOU'RE DISPLACING, YOU'RE NOT GOING TO HAVE THE ROOM TO SHUFFLE DEPARTMENTS AROUND LIKE YOU DO NOW TO MAKE THAT HAPPEN.

AND SO YOU'RE GOING TO END UP PORTABLE BUILDINGS, TEMPORARY OFFICES, SOMETHING LIKE THAT, TO DISPLACE THOSE OFFICERS AT THAT TIME.

AND SO AGAIN, WE'LL BUILD ANYTHING YOU WANT.

JUST WANT TO MAKE SURE THAT WE HAVE THE FACTS ALL OUT THERE.

AND YOU UNDERSTAND THE IMPACT OF THOSE DECISIONS.

ARE WE TRIGGERING THE SPRINKLER SYSTEM IF WE DO IT THE FIRST ROUND.

YES. SO WHAT MAKES THE DIFFERENCE BETWEEN POSTPONING? WELL, BECAUSE YOU'RE ALREADY GOING TO RENOVATE SPACE.

THE ENTIRE SPACE NOW WE ARE.

I THOUGHT IT WAS NOT A LIGHT RENOVATION.

SO WE'RE DOING LIGHT RENOVATION NOW.

SO WE'RE GOING TO MOVE EVERYBODY OUT TO DO PAINTING CARPET IF WE MOVE SOME SOME STUFF.

SO WE ARE GOING TO MOVE THEM OUT TEMPORARILY, JUST LIKE WE WOULD ANY PLACE WHEN WE DO ANY KIND OF IF WE MOVE A FEW WALLS OR DO A FEW THINGS, WE'RE GOING TO MOVE EVERYBODY OUT AS WE

[03:35:06]

RIP OUT CARPET AND DO PAINTING.

SO THERE IS GOING TO BE MORE PEOPLE MOVING OUT NO MATTER WHAT.

ON THE SECOND IN THE EXISTING BUILDING, PEOPLE WILL GET MOVED OUT OF THAT BUILDING TO DO ANY KIND OF LIGHT REMODEL TO MAKE IT FUNCTIONAL FOR THE NEW PURPOSE.

EXACTLY. SO WHEN YOU DO THAT RENOVATION AGAIN FURTHER DOWN THE ROAD, THE SPACES THAT YOU'VE DONE, THE LIGHT RENOVATION, YOUR PAINT TOUCH UP CEILING WORK, CARPET AND THAT SORT OF STUFF. WHEN YOU GO IN TO PUT A SPRINKLER SYSTEM IN THOSE SPACES, YOU'RE GOING TO BE DOING THAT RENOVATION WORK AGAIN.

YOU MIGHT BE ABLE TO SALVAGE SOME OF IT, BUT AS YOU CAN IMAGINE, TO DO THAT SPRINKLER WORK, YOU'RE GOING TO GO IN AND YOU'RE GOING TO TEAR THE CEILING OUT, WORK AROUND DUCT WORK, ADJUST DUCT WORK, DO ALL THOSE DIFFERENT THINGS.

GETTING ALL THOSE TRADES IN THERE AND DOING THAT WORK.

INVARIABLY YOU'RE GOING TO HAVE DAMAGE TO SOME OF THOSE FINISHES.

IT'S JUST THE NATURE OF THE BEAST.

AND SO AND SO THAT'S WHAT I'M JUST TRYING TO HIGHLIGHT, IS THAT IT'S NOT JUST GOING TO BE THAT RENOVATION WORK.

YOU'RE GOING TO GO BACK AND TOUCH THAT WHOLE BUILDING AGAIN, AND THEN, YOU KNOW, YOU'RE FIVE, SIX, SEVEN, EIGHT YEARS DOWN THE ROAD.

YOU KNOW, THE FORCE HOPEFULLY HAS GROWN AT THAT POINT, YOU KNOW, GROWING INTO THE NEEDS OF THE TOWN.

AND SO YOU'RE NOT GOING TO HAVE, YOU KNOW, DEAD SPACE WITHIN THE BUILDING THAT YOU MAY HAVE NOW THAT YOU COULD SHUFFLE GROUPS AROUND AND DO THAT RENOVATION WORK AND NOT DISPLACE THEM FURTHER, YOU'RE GOING TO YOU'RE GOING TO BE LOOKING FOR ADDITIONAL SPACE.

AND AGAIN, WE'RE HERE TO SERVE YOU GUYS AS OUR CUSTOMER, HAPPY TO DO ANYTHING YOU WANT.

I JUST WANT TO MAKE SURE THAT YOU'RE THINKING OF ALL THE DIFFERENT INS AND OUTS OF WHAT THE DECISIONS AND THOSE IMPACTS ARE.

ERIC. SO WHERE DO WE GO WITH OPTION ONE OR OPTION TWO? WE'RE GOING TO HAVE TO PUSH OUT WICKER HILL AND GREEN RIDGE.

YEAH. EITHER OPTION, I MEAN, OPTION ONE OR OPTION TWO.

I MEAN, YOU HAVE I DON'T WANT TO SEE MULTIPLE LEVERS TO PULL, BUT YOU DO.

I MEAN, ONE OF THE OPTIONS IS YOU PUSH OUT GREEN HILL AND GREEN RIDGE.

THAT FREES UP $5 MILLION IN CAPACITY.

YOU HAVE ABOUT SEVEN YOU KNOW JUST OVER $7 MILLION IN EXISTING CAPACITY THAT YOU COULD USE BASED ON OUR NEWEST MODELS.

AND THEN YOU HAVE OBVIOUSLY YOU COULD PULL THE LEVER OF INCREASING THE TAX RATE.

IT'S COUNCIL'S PURVIEW.

IF YOU WANT TO CHOOSE TO PUSH OUT WICKER HILL AND GREEN RIDGE, YOU CAN CHOOSE TO KEEP WICKERHAM GREEN RIDGE AND USE DEBT OR EXISTING DEBT CAPACITY.

IT'S REALLY UP TO COUNCIL.

AND WE KIND OF LAID OUT THESE ARE THE OPTIONS THAT YOU HAVE FOR YOU.

AND THEN WHATEVER DIRECTION YOU GIVE US, WE'LL MOVE FORWARD WITH THAT.

COUNCILMEMBER SCOTT, I'LL WHAT I'LL SAY IS FROM CITY MANAGER'S PERSPECTIVE IS MY RECOMMENDATION WOULD BE, YES, THAT JUST FOR FUTURE BONDING CAPACITY, YOU DON'T KNOW WHAT'S GOING TO COME UP.

AND SO FOR THAT REASON, EVEN THOUGH WE HAVE 7.7 MILLION, I WOULD STILL RECOMMEND THAT YOU PUSH UP THE GREEN RIDGE PROJECT.

SO THERE'S NO DIFFERENCE IN THAT.

EITHER WAY. THE ONLY OPTION IS THE $0.01 TAX FOR THE INS, $0.01 INCREASE FOR THE INS, AND BY GOING WITH TWO, WE GOT A 20 YEAR PLAN. WE DON'T HAVE TO DO WHAT THE GENTLEMAN JUST SAID, COME BACK AND DISTURB AND DISTURB AND ASK FOR MORE MONEY AND MORE MONEY.

IT'S DONE.

WE WALK AWAY FROM IT AND WE MOVE ON TO OTHER CITY BUSINESS.

AND THAT'S THE WAY I LOOK AT IT.

YES, SIR. I THINK THE ONLY CONCERN THERE IS IF WE GO WITH THE INS INCREASE, WE HAVE TO MAKE SURE THAT WE CAN GET THE 1 OR 2% INS INCREASE, RIGHT, BECAUSE IT'S SOME KIND OF CONVOLUTED FORMULA.

OR IS IT IS IT IT'S NOT GOING TO BE A CONVOLUTED FORMULA.

AND WE HAVE A REPRESENTATIVE FROM HILLTOP.

IF WE NEED TO GET INTO SPECIFICS, I THINK WHAT YOU WANT TO MAKE SURE THAT YOU KEEP IN MIND IS THAT YOU DON'T HAVE A DEBT SERVICE FUND BALANCE THAT FAR EXCEEDS, YOU KNOW, HOW MUCH YOU'RE ISSUING.

SO IT'S GOING TO BE SOMETHING THAT WE NEED TO TO KEEP IN MIND AND MAKE SURE THAT OUR FINANCIAL ADVISORS ARE TELLING US THAT THEY'RE COMFORTABLE WITH AN INCREASE BASED ON HOW MUCH CAPACITY THAT WE HAVE.

SO. WE DON'T HAVE THAT ANSWER YET.

UNTIL KNOW NEXT, NEXT CYCLE.

AS WE'RE PUTTING TOGETHER THE BUDGET FOR NEXT YEAR, WE'LL DEFINITELY HAVE COST INFLATION.

WE'LL HAVE SHIFTS IN THE CIP AS WE DO EVERY YEAR.

SO WE WOULD BE WORKING WITH HILLTOP AT THAT POINT TO TO LOOK AT THAT.

BUT IF YOU WERE GOING TO GO WITH THE $53 MILLION OPTION, I THINK THERE'S NOT GOING TO BE A CONCERN WITH INCREASING THE DEBT RATE FROM HILLTOP'S PERSPECTIVE, THAT THAT WOULD LIKELY BE A NEED.

OKAY. I GUESS I'M JUST.

WELL, I'M JUST THINKING.

SO IF WE GO, LIKE, AS WE ARE NOW, WE COULD ALWAYS CHANGE IT.

THIS, YOU KNOW, DURING THE SIX MONTHS FROM NOW BECAUSE WE WERE GOING TO DEMO IT, RENOVATE IT ANYWAY.

[03:40:05]

SO YOU'RE NOT REALLY THE DIFFERENCE BETWEEN 1 AND 2 IS THE FULL RENOVATION REALLY.

BECAUSE WE'RE ALREADY ADDING THIS.

WE'RE ALREADY ADDING THE HOLDING CELLS AND ALL THAT.

SO IT'S REALLY THE MAIN FOCUS AT THAT POINT IS THE FULL BUILDING RENOVATION AND HAVING EVIDENCE THERE.

YEAH. SO MOVING PA IN TO THE MAIN BUILDING IS PART OF THIS COST RENOVATING THE SECOND STORY.

SO THE PA IS GOING TO MOVE INTO THE MAIN NEW BUILDING, NOT THE EXISTING BUILDING.

RIGHT. AND THEN SALLY AND HOLDING AND THEN OBVIOUSLY THE FULL RENOVATION, THOSE ARE THE THREE BIG THINGS THAT OCCUR BETWEEN 1 AND 2.

SO YEAH, I MEAN THAT'S OBVIOUSLY WE NEED DIRECTION TODAY BECAUSE THEN WE START GETTING INTO SCHEMATICS.

AND SO IT GETS KIND OF TOUGH FOR US TO START GOING BACKWARDS IF WE THERE'S A CHANGE IN THAT.

SO TWO WOULD ALSO INCLUDE THE HARDENED FACILITY FOR TELECOMMUNICATION OR TELECOMMUNICATION GETS A HARDENED FACILITY IN EVERY OPTION, IN EVERY SINGLE OPTION.

THE HARDENED THE HARDENED SPACE OF THE BUILDING IS PUBLIC SAFETY COMMUNICATIONS.

BUT OPTION ONE IT'S PART OF THE NEW BUILDING.

AND OPTION TWO, IT IS ITS OWN BUILDING, CORRECT? IT'S NOT ITS OWN BUILDING.

DON'T LOOK AT IT AS A SEPARATE BUILDING, BUT IT'S YEAH, IT'S ITS OWN BIG ROOM.

CORRECT. IT'S A SEPARATE HARDENED FACILITY OFF OF IT.

I KNOW IT LOOKS LIKE IT'S A SEPARATE BUILDING.

IT IS THE SAME BUILDING, BUT IT'S JUST THE MAIN BOX IS ALL THAT'S SEPARATE BOXES THERE IN THIS SITUATION.

IT'S EMBEDDED IN THAT 24,000FT².

LIKE I SAID, THE DEBT RATE WAS $0.02 HIGHER AND BUT I WOULD FEEL MORE COMFORTABLE INSTEAD OF SAYING, OKAY, LET'S DO THE $50 MILLION OPTION TODAY, NOT KNOWING WHAT THAT NUMBER IS VERSUS.

AND THEN YOU'D HAVE TO SCALE IT BACK.

I MEAN, I GUESS EITHER WAY, IT DOESN'T MATTER WHETHER YOU GOT TO SCALE IT UP OR SCALE IT BACK, RIGHT.

SO WHAT I'M GOING TO SUGGEST COUNCIL MEMBER.

RUSSELL. MARTY, DO YOU MIND JUST COMING UP AND SPEAKING MORE SPECIFICALLY, AND IF I'VE MISSTATED ANYTHING, PLEASE FEEL FREE TO CORRECT ME, BECAUSE REALLY, THE ONLY THING THAT MAKES THIS WORK IS, IS THE DEBT NUMBER, THE IRS NUMBER TO GET TO THAT $50 MILLION.

UNLESS WE MOVE OUT, YOU KNOW, JUST BASICALLY WITH WITH OPTION TWO, YOU BASICALLY ARE THERE.

I THINK YOU WOULD HAVE TO BE IN A POSITION WHERE YOU'RE COMFORTABLE WITH UTILIZING CAPACITY OR WHICH IS FINE, AND YOU HAVE THE CAPACITY OR LOOKING AT OPTIONS FOR OR OTHER ELEMENTS THAT YOU WANT TO LOOK AT REDUCING OUT OF THAT 49 MILLION.

BECAUSE I WOULDN'T WANT TO REALLY DIVE INTO ALL OF THE CURRENT DEBT CAPACITY JUST IN CASE SOMETHING COMES UP THIS BUDGET YEAR.

YEAH, WE JUST HAVE TO FIGURE OUT HOW TO MAKE CAPACITY.

SO. RIGHT.

GOOD EVENING, MAYOR AND COUNCIL, MARTY HSU FROM HILLTOP SECURITIES.

WE REPRESENT THE CITY AS YOUR FINANCIAL ADVISOR.

SO I THINK, TO ANSWER YOUR QUESTION, I THINK YOU STATED EVERYTHING CORRECTLY.

NO MISSTATEMENTS THERE, BUT IT REALLY IS A COMMITMENT ON WHETHER OR NOT YOU'RE GOING TO INCREASE THE DEBT RATE.

SO EVERY YEAR THERE ARE A NUMBER OF FACTORS THAT GO INTO THE ASSUMPTIONS OR PROJECTIONS ARE ONLY AS GOOD AS THE UNDERLYING ASSUMPTIONS.

SO ONE OF THE MAJOR ONES IS YOUR GROWTH FROM YEAR TO YEAR.

THAT IS A VARIABLE.

TO THE EXTENT YOU GROW MORE THAN OUR PROJECTIONS, THEN THAT GIVES YOU MORE CAPACITY.

HOWEVER, TO BE CONSERVATIVE SO THAT YOU DON'T END UP IN ANOTHER POSITION WHERE YOU'RE YOU'VE GOT A DELTA AND YOU'RE UNDERFUNDED.

WE'RE TRYING TO BE CONSERVATIVE.

SO I THINK THAT IT WOULD BE BEST TO ASSUME YOU'RE GOING TO MAKE THE COMMITMENT OF EITHER A $0.01 OR TWO CENT INCREASE UPFRONT AS YOU GO INTO THIS, WITH THE HOPE THAT YOU END UP IN A BETTER SITUATION WHERE YOU'RE EITHER SCALING DOWN OR IT'S NOT AS MUCH OF AN IMPACT.

BUT YOU ARE CORRECT IN THAT YOU MAKE THOSE DECISIONS THROUGH YOUR BUDGETING PROCESS.

EVERY YEAR YOU WILL BE TAKING FROM YOUR SIDE IF YOU KEEP YOUR TOTAL TAX RATE AT THE SAME, BUT BY INCREASING YOUR INS RATE. SO IT'S REALLY A POLICY DECISION IF YOU'RE WILLING TO GO OVERALL ON YOUR TOTAL TAX RATE, ASSUMING EVERYTHING STAYS THE SAME AND YOU'RE NOT GOING TO ROB ANYTHING FROM YOUR SIDE OF YOUR BUDGET, THEN YOU WILL BE INCURRING A TOTAL TAX RATE OF 1 OR $0.02 INCREASE WITH THE HOPE THAT IT DOESN'T GET THAT HIGH.

IF THAT HELPS, CLARIFY.

YES IT DOES. THANK YOU.

I'M HAPPY TO ANSWER ANY OTHER QUESTIONS WHILE I'M UP HERE TOO.

AND I WILL ALSO SAY THERE IS, AS PART OF THE ASSUMPTIONS, THE UNDERLYING ASSUMPTIONS.

YOU HAVE YOUR ASSESSED VALUE GROWTH.

YOU HAVE INTEREST RATE RISK AS WELL.

YOU HAVE CONSTRUCTION COSTS ESCALATION.

WE'VE TRIED TO BE CONSERVATIVE WITH INTEREST RATES, BUT THAT IS A MOVING VARIABLE AS WELL.

WE ARE STILL IN A PERIOD OF RISING INTEREST RATES.

WHERE THAT GOES YOU HAVE TO TAKE THAT INTO CONSIDERATION.

SO YOU KNOW, YOUR CIP IS A LIVING, BREATHING PLAN THAT HAS TO BE LOOKED AT A COUPLE OF TIMES A YEAR, MULTIPLE TIMES.

[03:45:03]

YOUR CAPACITY CAN FLUCTUATE.

BUT I THINK, YOU KNOW, YOU HAVE TO DETERMINE WHAT YOUR GOAL IS.

AND FROM A CREDIT RATING PERSPECTIVE, YOUR CAPACITY IS AS HIGH AS YOU'RE WILLING TO PAY.

RIGHT? THERE'S PRACTICAL LIMITATIONS TO THAT.

I THINK YOU WOULD BE RUN OUT OF HERE WITH PITCHFORKS IF IF YOU DECIDED TO GO UP $0.15 OR SOMETHING THAT WOULD BE EXTRAORDINARY FOR YOUR CONSTITUENTS.

BUT FROM A CREDIT RATING PERSPECTIVE, YOU ARE NOT GOING TO BE PENALIZED FOR ANY INCREASES AS LONG AS YOU HAVE THE FULL FAITH AND PLAN OF YOUR REPAYMENT INCLUDED.

OKAY. THANK YOU.

IF WE MAKE THIS DECISION YOU JUST SAID WE HAVE TO PLAN TO TAKE FROM.

NO, NO, YOU DON'T HAVE TO.

YOU DON'T HAVE. WELL, IF TO BE ABLE TO INCREASE IS WE WOULD HAVE TO MOVE OVER IT IF EVERYTHING STAYED EXACTLY AS IT IS AND WE KEPT OUR TAX RATE THE SAME, WE WOULD MOVE OVER SOME 1 TO $0.02 OF WHAT WE PAY INTO IN NO INTO INS.

BUT THE RISK OF THAT IS IF WE DIDN'T GROW LIKE WE HAD HOPED OR THINGS DIDN'T.

YOU KNOW, LIKE IF CONSTRUCTION COSTS CONTINUE TO INCREASE, THEY MAY NOT BUILD AS MANY HOUSES AS THEY INITIALLY THOUGHT THEY COULD THIS NEXT YEAR, AND THEREFORE YOU WE COULD POTENTIALLY SET OURSELVES UP FOR WE NEED TO MOVE THIS MONEY OVER, BUT WE DON'T WANT TO LOSE MORE MONEY.

SO THEN WHAT WOULD THAT REQUIRE A TAX RATE INCREASE? YEAH, I THINK THE MOST CONSERVATIVE WAY TO APPROACH IT IS TO THINK OF IT AS A TAX INCREASE.

YEAH. BUT ON THE INS SIDE BECAUSE YES, IT WOULD BE ON THE INS SIDE.

BUT IF ALL THINGS WERE CONSIDERED EQUAL, THAT WOULD RESULT IN A OVERALL TAX INCREASE.

ABSOLUTELY RIGHT. RIGHT. BECAUSE WE WERE AT ABOUT $0.65 THIS YEAR AND 19 OF THAT BEING INS.

AND SO IT WOULD BASICALLY BE $0.67 WITH A 21.

YEAH, THAT'S CORRECT.

WITH THE HOPE BEING THAT YOU WOULD GROW BEYOND MAYBE INTEREST RATES ARE LOWER.

AND SO THE COMBINATION OF THE TWO WOULDN'T HAVE AS MUCH OF AN IMPACT.

BUT I THINK, CONSERVATIVELY SPEAKING, TO ASSUME THAT YOU WOULD BE TAKING THAT ON.

YEAH, UNFORTUNATELY, I DON'T THINK INTEREST RATES NEXT YEAR ARE COMING DOWN ANY, BUT WHO KNOWS.

THERE ARE A LOT OF 25.

THERE ARE A LOT OF DIFFERENT OPINIONS.

YEAH. MY CRYSTAL BALL IS MURKY.

BUT I WILL TELL YOU THAT I SOMEWHAT AGREE WITH YOU THAT I DO NOT SEE ANY INTEREST RATE MOVEMENT DOWNWARD HERE IN THE NEAR FUTURE.

RIGHT. BUT DON'T HOLD ME TO THAT.

THAT'S OKAY. WE FEEL IT THE SAME WAY AT THE BANK.

SO. YEAH. I MEAN, I'VE ALWAYS SAID THE ONLY WAY WE CAN GET THERE IS THE INS RATE.

AND IF COUNCIL IS WILLING TO DO IT BECAUSE LIKE I SAID, WE'RE NOT.

WE'VE BEEN AT 21 SINCE HISTORICALLY FOR THE FOR FIVE YEARS.

AND THEN ONLY RECENTLY HAVE WE GONE DOWN TO $0.19.

SO WE'RE NOT GOING ANY HIGHER THAN WE EVER WERE.

YOU KNOW. THAT'S.

IT'S STILL A DECISION THAT I WANT TO HEAR.

IT HAS TO MAKE SENSE, RIGHT? I SAID OUR TAX RATE HAS BEEN $0.74.

HMM. YEAH, BUT THAT'S STILL COMMITTING FUTURE NEXT YEAR'S BUDGET TO AGREE TO THAT.

WELL, EVERY TIME YOU LET A PROJECT OR A CONSTRUCTION PROJECT, YOU'RE COMMITTING THE FUTURE DOLLARS.

SO IT'S PART OF YOUR BUDGET ON AN ANNUAL.

THIS IS JUST A LARGE AMOUNT.

SO I KNOW IT HAS A LITTLE BIT MORE OF A WEIGHT TO IT.

BUT WHAT GENERALLY ALWAYS MAKES BOND ISSUES PASS IS THE FACT THAT WE'RE NOT RAISING THE TAX RATE TO DO IT.

WE'RE ABLE TO DO THAT BECAUSE BASICALLY OUR TAXABLE BASIS CONTINUES TO INCREASE BECAUSE OF NEW VALUATIONS AND NEW CONSTRUCTION.

SO THIS WOULD PUT US IN AN UNCOMFORTABLE POSITION OF BASICALLY HAVING TO SAY ALREADY WE DIDN'T EVEN PUT THIS BOND OUT THERE EXPECTING TO RAISE THE TAX RATE.

AND NOW WE'RE GOING TO RAISE IT ANYWAY.

I DON'T THINK SO.

I CAN'T GET BEHIND THAT IDEA.

SO WHERE'S THE MAJORITY AT? WE'RE STILL AT ONE. ONE.

I'M STILL AT TWO.

I CAN'T GET BEHIND. GOING BACK FIVE YEARS FROM NOW.

ASKING FOR MORE MONEY.

I UNDERSTAND THAT, AND I APPRECIATE WHAT YOU'RE SAYING.

I ABSOLUTELY AGREE. I'VE REALLY APPRECIATED EVERYTHING YOU'VE SAID.

THE TAX RATE THEN WILL BE EXTREMELY HIGHER THAN NOW IF WE GO BACK.

WE'RE JUST GOING BACK ON OUR WORD.

IF WE TRY TO DO ANYTHING MORE THAN THAT, WE CAN JUSTIFY AND WE CAN MAKE WITH WHAT WE HAVE, MAKE ONE WORK.

[03:50:02]

BUT WE'D BE GOING.

WE SAID WE WEREN'T GOING TO RAISE TAX RATE.

IT JUST I THINK IT MUDDIES EVERYTHING UP THAT WE TOLD THIS COMMUNITY AND THE VOTERS.

ERIC, I THINK WE'RE THE MAJORITY HERE IS ON ONE WITH THE THE MODIFICATION.

OPTION ONE WITHHOLDING APPROXIMATELY $42 MILLION.

WE PUSH OUT THE GREENRIDGE ROCK HILL PROJECT TO FUND THE DIFFERENCE.

THERE YOU GO. I'M GOOD.

YEAH. YOU'RE GOOD.

UNTIL THE NEXT PRESENTATION.

YEAH. I'M NOT GOING ANYWHERE.

I GOT ANOTHER ONE FOR YOU.

MOVE FORWARD. ALL RIGHT, COUNSEL, WE'LL BE WORKING WITH ERIC THOMPSON AND THE PUBLIC WORKS AND ENGINEERING GROUP.

WE'LL BE WORKING WITH THE DESIGN CONSULTANTS, AND WE'RE GOING TO START MOVING FORWARD WITH DESIGN OF THIS PROJECT.

THIS IS AN INCREASE, SO DON'T BE SURPRISED.

WE'LL PROBABLY HAVE SOME ADJUSTMENTS TO THE DESIGN CONTRACT.

DESIGN CONTRACT WE BROUGHT FORWARD WAS FOR $36.4 MILLION PROJECT.

IT IS NOW GOING TO BE A $42 MILLION PROJECT TO SMALL DELTA THAT'S BUILT INTO THE $42 MILLION NUMBER.

IT'S NOT A DIFFERENT NUMBER THAT WAS BUILT INTO IT.

SO DON'T BE SURPRISED.

WE'LL COME BACK WITH SOME ADJUSTMENTS.

BUT WE'RE GOING TO START WORKING ON THIS.

THE HOPE IS WE COME BACK TO YOU IN MARCH ISH FOR SCHEMATIC DESIGN OF THE THE POLICE DEPARTMENT BUILDING.

COOL. OKAY, LET'S MOVE ON TO EIGHT B, RECEIVE A REPORT, HOLD A DISCUSSION AND PROVIDE STAFF DIRECTION REGARDING THE CITY HALL RENOVATIONS PROJECT.

THE STAFF PRESENTER IS ERIC OSCARSSON, DEPUTY CITY MANAGER.

JUST LET ME KNOW IF YOU.

WHERE'S. WHAT ARE YOU LOOKING FOR? OH, THERE WE GO. ALL RIGHT.

THE NEXT ITEM I HAVE FOR YOU IS TO GET SOME DIRECTION REGARDING THE CITY HALL RENOVATION.

[8.B.Receive a report, hold a discussion, and provide staff direction regarding the City Hall Renovation project. (Staff Presenter: Eric Oscarson, Deputy City Manager)]

SO JUST A LITTLE BIT OF BACKGROUND.

AS WE ALL KNOW, ELSA ON THE PLAZA IS BEGINNING TO TAKE SHAPE.

WE ARE PROBABLY ABOUT HOPEFULLY A MONTH AND A HALF AWAY OF GETTING CODES FOR THAT BUILDING.

AS YOU KNOW, ACROSS THE PLAZA, ECONOMIC DEVELOPMENT, DEVELOPMENT SERVICES, ENGINEERING OF THE PUBLIC WORKS AND ENGINEERING GROUP, OUR BUILDING AND BUILDING PERMITS GROUP AND UTILITY BUILDING 311 ARE GOING TO BE MOVING ACROSS THAT WAY.

THEY'RE ALSO GOING TO VACATE THE FRONT HALF OF THIS BUILDING ALSO AS PART OF THAT PROJECT.

114 WEST ELLISON, WHICH IS THE ANNEX BUILDING, WHICH WAS THE OLD PD, WHICH IS THE OLD POST OFFICE, WILL BE DEMOLISHED AND REPURPOSED, AND THEN HUMAN RESOURCES AND INFORMATION TECHNOLOGY WILL NEED TO RELOCATE INTO THIS FACILITY.

SO TO TAKE THEM ON, WE'RE GOING TO HAVE TO DO SOME RENOVATIONS.

JUST A LITTLE HISTORY. SO BACK IN FEBRUARY, SEVENTH OF LAST YEAR, COUNCIL APPROVED A CONTRACT WITH DSW FOR PROFESSIONAL SERVICES TO LOOK AT RENOVATION OPTIONS FOR THE CURRENT CITY HALL. JUST ORIGINAL FUNDING FOR THE PROJECT.

WE HAD ABOUT $318,000 CASH FOR THE DESIGN, AND ABOUT $2.5 MILLION CASH FOR THE RECONSTRUCTION OF THIS BUILDING.

DURING THAT PROCESS, BRINKLEY SERGEANT COMPLETED AN ASSESSMENT OF THE KIND OF CURRENT AND FUTURE NEEDS OF CITY HALL AND THE STAFF THAT WILL BE HOUSED HERE.

BASED ON CURRENT EXPANSION.

WE HAVE ABOUT 7 TO 10 ADDITIONAL YEARS IN THIS BUILDING WITH THE EXPANSION OF ADDITIONAL STAFF.

I'LL SAY THAT THAT WAS COMPLETED A YEAR AGO.

SO I'LL SAY THAT 6 TO 9 YEARS OF ADDITIONAL STAFF THAT CAN BE ADDED, AND WE REALLY DON'T HAVE SPACE IN THIS BUILDING BEYOND THE 9 TO 10 YEAR TIME FRAME.

BASED ON THAT INFORMATION, BRINKLEY SERGEANT GAVE US THREE OPTIONS.

SO THE FIRST OPTION THAT WE CAME FORWARD WITH WAS A $1.3 MILLION OPTION.

ALL THESE OPTIONS INCLUDE HVAC UPGRADES, BUT THIS INCLUDED A NEW AIR SPACE LOCATED HERE.

AND WE'RE ONLY GOING TO DO MINOR RENOVATIONS TO THIS SPACE.

LITERALLY JUST KNOCKING DOWN SOME WALLS AND UPDATING THE TWO BATHROOMS. OPTION TWO SORRY, ERIC.

YEP. DIDN'T WE LIKE TWO YEARS AGO SAY SOMETHING LIKE DO THE BATHROOMS REALLY HAVE TO BE RENOVATED? SO THAT WAS LAST YEAR.

I'M JUST GOING THROUGH THESE OPTIONS.

THIS IS WHAT WE PRESENTED TO YOU AND THEN YOU GUYS CAME BACK.

I'LL SHOW YOU EXACTLY WHAT YOU RECOMMENDED.

BUT FOR FOR CLARITY, WE WERE GOING TO DO ADD ALTERNATE ADULT BATHROOMS. WE WERE GOING TO BID THEM, BUT WE DIDN'T HAVE TO AWARD IT.

SO YEAH, WE'LL.

YOU'VE BEEN LOOKING AT THE SLIDES AHEAD OF ME.

I DID, YOU DID.

OPTION TWO IS ABOUT $2.5 MILLION OPTION AGAIN HVAC UPGRADES.

IT WAS GOING TO BE A NEW AIR SPACE LOCATED HERE.

WE WERE GOING TO REDO THIS SPACE HERE WITH A STUDIO FOR THE PEER GROUP.

AND THEN THIS WAS ALL GOING TO BE IT.

WE WERE GOING TO UPDATE THE BATHROOMS AND ADD A COUNCIL OFFICE SPACE BACK IN THIS AREA.

AND THEN OPTION THREE WAS A FULL KIND OF GUT JOB OF CITY HALL AGAIN, HVAC UPGRADES, RENOVATING ALL THE SPACES FOR FUTURE USE.

AND THAT WAS ABOUT 6.3.

[03:55:02]

AND COMING OUT OF THAT AT THE AUGUST 15TH MEETING OF LAST YEAR, COUNCIL RECOMMENDED STAFF TO DESIGN OPTION TWO WITH ADD ALTERNATES FOR THE BATHROOM REMODEL AND THE ADDITIONAL CITY COUNCIL WORK AREA.

AND AGAIN, THIS IS WHAT THAT WAS GOING TO LOOK LIKE.

AGAIN, IT WAS GOING TO GET ADDITIONAL SPACE HERE.

PIO WAS GOING TO HAVE A STUDIO SPACE.

AIR WAS GOING TO BE RE FUNCTION.

WE'RE GOING TO HAVE ADD ALTERNATES FOR WHAT THE COST WOULD BE FOR A REMODEL OF THE BATHROOMS AND A COUNCIL OFFICE SPACE.

JUST A LITTLE UPDATE OF WHERE WE'RE AT TODAY.

THAT OPTION TWO IS AT 95% COMPLETE OF CONSTRUCTION DRAWINGS.

WE'RE ABOUT A MONTH AWAY FROM BEING ABLE TO BID IT OUT.

BUT DURING THE BUDGET DISCUSSIONS THIS SUMMER, COUNCIL EXPRESSED INTEREST IN REDUCING THE SCOPE FOR CITY HALL, AND SO WE REDUCED THE FUNDING FROM $2.5 MILLION TO $1.4 MILLION.

SO TODAY, I WANT TO BRING FORWARD THREE OPTIONS FOR YOU TO TAKE A LOOK AT AND SEE WHAT COUNCIL'S DIRECTION IS SO NEW.

OPTION ONE WHERE I'M RENUMBERING ALL YOUR OPTIONS FOR YOU.

OPTION ONE THIS GETS THIS KIND OF GOES BACK TO THE ORIGINAL.

OPTION ONE IS WE DON'T TOUCH THIS SPACE OVER HERE.

WE REPURPOSE THIS SPACE AS MUCH AS WE CAN.

WE'RE NOT GOING TO BUILD A STUDIO, BUT IT AND PIO WILL TAKE OVER THIS SPACE AS IT CURRENTLY SITS.

WE'RE GOING TO DO SOME MINOR RENOVATIONS WITH IN-HOUSE STAFF TO THIS SPACE.

WE ARE GOING TO DO HVAC UPGRADES AGAIN FOR THE ENTIRE BUILDING THAT PRETTY MUCH UPDATES ANY HVAC EQUIPMENT THAT'S OVER TEN YEARS OLD.

THIS SPACE WOULD BE FULLY RENOVATED FOR H.R., AND THEN AGAIN, WE'D HAVE THE SAME THING.

REMODELS OF THE BATHROOM WOULD BE AT ALTERNATES, AND THIS OPTION IS ABOUT $1.1 MILLION AND THAT'S IN BUDGET.

WE HAVE ADDED A SECOND OPTION.

THIS IS OPTION TWO.

WHAT THIS DOES IS IT INCLUDES RENOVATING THESE AREAS.

SO I'M GOING TO GO THROUGH THIS A LITTLE BIT.

IT AND PIO WOULD STILL TAKE OVER THESE SPACES HERE WITH MINOR RENOVATIONS H.R.

AND I'LL WALK THROUGH THIS I'LL WALK THROUGH THIS ONE FRONT SPACE FIRST.

WHAT THIS OPTION WOULD DO IS ALLOW TO CREATE A NEW COUNCIL WORK ROOM THAT'S MORE FRONT FACING.

CURRENTLY, AS WE KNOW, WE HAVE A COUNCIL WORK ROOM THAT SITS BACK IN THIS AREA.

IT'S A SMALLER WORK ROOM.

IF WE HAVE PUBLIC MEETINGS AND THAT WORK SPACE, IT'S SOMETIMES IT'S NOT ALWAYS ACCESSIBLE BECAUSE OF MEETINGS IN HERE.

OBVIOUSLY WE HAVE TO CUT THROUGH THIS WAY.

WE BRING PEOPLE IN KIND OF THROUGH THE BACK DOOR TO GET HERE.

THIS WOULD ALLOW US TO CREATE A NEW COUNCIL WORK ROOM IN THIS SPACE, AND THEN WE WOULD MOVE THE CSO UP INTO THIS SPACE.

WE'D HAVE MULTIPLE OFFICES.

WE'D HAVE BE ABLE TO CREATE OFFICE SPACE FOR THE COUNCIL MEMBERS AND THE ENTIRE CSO STAFF.

THROUGH THIS SPACE, WE WOULD ALSO LOOK TO MAKE A FEW ADJUSTMENTS UP HERE.

WE WOULD PROBABLY SHIP THE CITY MANAGER'S OFFICE INTO WHERE THE CITY SECRETARY'S OFFICE SITS TODAY, WITH PRETTY MUCH NO RENOVATIONS INTO THIS SPACE, AND WE COULD DO SOME MINOR RENOVATIONS INTO THIS WORKSPACE TO CREATE MORE SPACE FOR AIR.

SO EXISTING OFFICES COULD BE DIVIDED TO CREATE MULTIPLE ROOMS AND ALLOW MORE GROWTH OPPORTUNITIES FOR AIR IN THE FUTURE.

THIS OPTION, BECAUSE IT EXPANDS A LITTLE BIT AND ADDS AREA WE DIDN'T INCLUDE AT THE BEGINNING AND SOME MINOR RENOVATIONS, IS ABOUT $1.5 MILLION.

WHAT WOULD YOU DO IN EXECUTIVE SESSION? HOW WOULD WE? WHERE WOULD WE? IN THE COUNCIL WORKROOM. SO WE WOULD SHIFT INTO THIS COUNCIL WORKROOM WOULD BE AVAILABLE FOR EXECUTIVE SESSION.

HOW WOULD WE GET IN? I HAVE TO GO OUT THE FRONT AND COME BACK IN.

HOW WOULD YOU GET THERE? YOU COULD JUST GO.

THERE WOULD BE A BACK. THERE WOULD BE AN ACCESS WAY.

SO THIS WOULD BE A HALLWAY.

THERE WOULD BE A HALLWAY THROUGH HERE, SIR.

SO YOU'D BE ABLE TO GO OUT THROUGH THE BACK HERE AND COME INTO EXECUTIVE SESSION.

THIS WAY YOU WOULDN'T GO OUT.

YOU WOULD LITERALLY GO WALK DOWN THIS HALLWAY.

THERE'D BE A HALLWAY HERE.

IT'D BE ACCESSIBLE OFF OF THE MAIN, MAIN COUNCIL AREA.

ANY OTHER QUESTIONS ABOUT THIS OPTION? I KNOW IT'S A NEW ONE. BUT AGAIN, THIS WILL GIVE A NEW COUNCIL WORKROOM, AREA AND CITY SECRETARIES ACCESS TO A LITTLE BIT MORE ACCESS TO THE COUNCIL WORKSPACE.

COUNCIL ROOM AS WELL AS THE CURRENT COUNCIL CHAMBERS.

AND THEN OPTION THREE IS ABOUT A $600,000 OPTION.

THERE'S NO GOOD IMAGES FOR IT, BECAUSE REALLY WHAT IT IS IS WE'D BE LOOKING AT DOING THE HVAC UPGRADES WE TALKED ABOUT, WHICH SIT ABOUT A QUARTER MILLION DOLLARS.

AGAIN, THOSE UPGRADE ALL THE HVAC UNITS THAT ARE TEN YEARS OR OLDER TO BE COMPLETELY REPLACED.

WE WOULD DO SOME MINOR BATHROOM UPDATES JUST TO MAKE SURE THAT THEY'RE FUNCTIONING AND USABLE.

AND THEN WHAT WE WOULD DO IS UTILIZE ALL EXISTING CURRENT SPACE FOR CITY STAFF.

WE WOULD DO SOME MINOR RENOVATIONS.

MOST LIKELY WE WOULD STILL MOVE THE CITY SECRETARY'S OFFICE UP TO OUR UTILITY.

BILLING AND PERMITTING IS REPURPOSE THAT SPACE AS BEST WE CAN WITH POSSIBLE SMALL CONTRACTS OR STAFF, AND MOVE CITY SECRETARIES OFF.

THE CITY MANAGER'S OFFICE WOULD THEN MOVE INTO WHERE THE CITY SECRETARY'S OFFICE IS.

AND AGAIN, WE DO SOME RELOCATION OF AIR.

[04:00:02]

BUT THIS OPTION OBVIOUSLY IS ABOUT $800,000 UNDER BUDGET, WHICH WOULD FREE UP ADDITIONAL CASH FOR ADDITIONAL PROJECTS AND ERIC, FOR CLARITY, ALL OF THESE OPTIONS AND AT THE SAME NUMBER OF YEARS IN THIS BUILDING, CORRECT, ALL THESE OPTIONS ARE TEN YEAR OPTIONS.

WELL, NINE YEARS AT THIS POINT, BUT THAT'S WHERE WE'RE AT.

OKAY, THEN MY THING IS THE LEAST AMOUNT POSSIBLE.

IF WE'RE NOT IT'S NOT GAINING US ANY TIME.

YEAH OKAY. BUT CAN I ASK WHAT IS THE MINOR BATHROOM UPDATE.

WHAT ARE WE DOING.

SO WE'D BE GOING TO LOOK IN THERE.

SO WE HAVE LIKE THERE'S I CAN'T SPEAK FOR THE WOMEN'S BATHROOM, BUT I CAN TELL YOU THAT THEY HAVE CONCERNS IN THE WOMEN'S BATHROOM.

SO WE'D BE GOING THROUGH AND DOING SOME UPDATES TO THAT BATHROOM.

I'M TALKING ABOUT NEW TOILETS, NEW SINKS, THOSE TYPES OF THINGS, WHATEVER WE CAN DO AT A LOW COST, I DO HAVE TO SAY MEAN A NEW LOCK FOR ONE OF THE COUNCIL RESTROOMS. SO WE ARE GOING TO HAVE A DEMONSTRATION OF THAT BATHROOM AT SOME POINT, BECAUSE WE'VE TESTED CONSTANTLY, AND I HAVE ATTORNEY TO BACK ME UP THAT WE TEST THAT BATHROOM AND WE MAKE THE DOOR LOCK.

SO I DON'T KNOW WHAT'S GOING ON, BUT NO.

SO IT WOULD BE MINOR UPGRADES.

AGAIN, WE'D LOOK AT THE COSTS.

I'M NOT SAYING WE'RE GOING TO SPEND $50,000, BUT I WOULD SAY THAT.

WE SPEND TEN HOURS A DAY HERE IN THIS FACILITY, AND WE USE THOSE BATHROOMS. AND I GUESS I LOOK AT IT AS LIKE, I LIKE TO HAVE A NICE BATHROOM AT HOME.

AND IT'S KIND OF, YOU KNOW WHAT I MEAN? SO WE'RE NOT LOOKING TO SPEND A BUNCH OF MONEY, BUT IT IS IT IS SOMETHING THAT IS IMPORTANT TO STAFF.

SO WE'RE TALKING ABOUT MINOR UPGRADES.

NOTHING THAT'S GOING TO BE CRAZY, BUT I JUST DIDN'T I JUST WANTED TO KNOW WHAT IT WAS LIKE.

BECAUSE WAY TWO YEARS AGO WHEN WE TALKED ABOUT THIS OVER A YEAR AGO, IT WAS LIKE, WE'RE GOING TO REPLACE THE TILE.

THAT'S NOT WE IF WE FEEL THAT IT NEEDS TO BE, WE WOULD TAKE A LOOK AT IT.

BUT AGAIN, I'M NOT. WE WOULD STICK WITHIN THAT BUDGET AND GET AUTHENTIC SOUNDING THAN FUNCTIONAL SOUNDING.

SO I JUST WANTED TO MAKE SURE IT'S TRULY JUST ABOUT FUNCTIONALITY, YOU KNOW, UNDERSTANDABLE.

YOU SPEND A LOT OF TIME HERE.

I SPENT TIME HERE TOO. I USED TO WORK IN THIS BUILDING AND SO I'M FAMILIAR WITH THE POTTIES, BUT I JUST WANT TO MAKE SURE WE'RE IF IT'S NOT GAINING LONGEVITY IN THIS BUILDING, IS THAT THE BEST USE OF OUR DOLLARS? BECAUSE CLEARLY WE HAVE SOME OTHER NEEDS IN THIS COMMUNITY.

YES, MA'AM. I THINK TO SAY THAT THIS IS A FIVE YEAR PLAN IS PROBABLY NOT REASONABLE, BECAUSE FIVE YEARS FROM NOW, I DON'T THINK WE'RE GOING TO BE MUCH CLOSER TO HAVING A NEW CITY HALL SOMEWHERE OUT IN THE COW PASTURES THAN THAN WE ARE RIGHT NOW, TODAY.

SO I THINK IT'S LIKELY IN FIVE YEARS WE'LL PROBABLY BE MAKING ANOTHER INTERIM DECISION ABOUT WHAT TO DO IN ORDER TO REPURPOSE THIS SPACE, WHICH IS GOING TO BE ONE OF THE MOST PRIME PIECES OF REAL ESTATE IN THE CITY ALREADY IS.

BUT WITH THAT SAID, I LIKE THE LAYOUT OF OPTION TWO.

I MEAN, I GO TO CITY HALLS VERY, VERY FREQUENTLY, AND IT'S IT'S TYPICALLY PRETTY COMMON FOR CITY SECRETARY OFFICE TO BE CLOSE TO THE ENTRANCE RATHER RATHER THAN OUR CITY SECRETARY'S OFFICE BACK IN THE DEEP BOWELS OF THE BUILDING SOMEPLACE.

OR THEY APPEAR LIKE THEY'RE FORTRESSED I LIKE I LIKE THAT THIS PUTS THEM.

I KNOW OUR CITY SECRETARIES MADE A COMMENT.

I CAN'T HEAR HER. I'M SORRY, I SAID I AGREE COMPLETELY.

I WOULD RATHER BE IN THE FRONT OF THE BUILDING INSTEAD OF IN THE BOWELS OF THE CITY HALL.

WELL, THANK YOU FOR THAT. AND I ALSO THINK THAT THE PUBLIC INFORMATION OFFICE SHOULD BE NEAR THE FRONT BECAUSE IT INTERFACES WITH THE PUBLIC THROUGH CONSTANT SOCIAL MEDIA PRESENCE AND OTHER WAYS.

I ALSO LIKED THE FACT THAT THE COUNCIL WORK ROOM IS BEING MOVED TO A MORE ACCESSIBLE PLACE BECAUSE YES, WE DO HAVE MEETINGS THAT ARE POSTED AS PUBLIC MEETINGS FROM TIME TO TIME.

AND ONCE AGAIN, BUILDING HAS A LOT OF BOWELS.

WE'RE BACK ON THE BACK OF THE BOWELS OF THE BUILDING AGAIN WITH THAT.

SO I LIKE THE IDEA FOR THE SAKE OF TRANSPARENCY AND FOR PUBLIC APPEARANCE, THAT THE COUNCIL WORK ROOM IS ACCESSIBLE JUST AS MUCH AS COUNCIL CHAMBERS ARE PERHAPS A LITTLE CLOSER TO THE DOOR.

SO FINE. SO I LIKE THE OPTION TO PLAN, AND IT'S A LOT MORE MONEY THAN THE SIMPLE DO NOTHING BUT PAINT THE WALLS PLAN. BUT IT'S NOT STAGGERING.

IT'S NOT $40 MILLION.

SO I MEAN, THAT'S THAT'S WHAT I'M SEEING.

I'M FINE WITH THE CHEAP OPTION IF EVERYBODY'S HAPPY WITH IT.

I MEAN, IF STAFF IF IT WORKS FOR STAFF.

BUT I MEAN, YOU'RE BASICALLY IT'S OPTION TWO, EXCEPT THE BOTTOM LEFT STAYS THE SAME AND.

I GUESS THE COUNCIL WORKROOM.

WHERE? WHERE'S THAT STILL GOING TO BE THERE.

THAT ACCESSIBLE? YEAH, I MEAN, OPTION.

YEAH, THE $600,000 OPTION.

[04:05:03]

PRETTY MUCH. COUNCIL WORKROOM WILL STAY WHERE IT'S AT THE EXISTING SPACE THAT IS PERMITTING BUILDING PERMITS.

AND THAT GROUP, AS WELL AS UTILITY BILLING WOULD BE SOME RENOVATIONS.

OBVIOUSLY, THOSE ARE TWO SEPARATE OFFICES TODAY.

SO WE'D HAVE TO CREATE CONNECTIVITY AND DO SOME WORK IN THAT SPACE TO MAKE IT FUNCTIONAL FOR MS..

CAMPOS AND HER GROUP.

AND THEN OBVIOUSLY THE THE LEFT SIDE IS REALLY JUST SOME, SOME MINOR WORK THAT WE'RE GOING TO DO FOR THAT SPACE.

AND THEN IN THE BACK AGAIN, AGAIN, IT'S ALL MINOR WORK.

NOTHING IS GOING TO MAJORLY CHANGE IN THAT IN THIS OPTION.

SO THIS OPTION SIX OR OPTION THREE, WHICH IS THE $600,000 OPTION, THIS STAYS EXACTLY THE WAY IT IS.

I KNOW YOU CAN'T SEE THE RED DOTTED LINES, BUT THOSE RED DOTTED LINES ARE EXISTING WALLS.

THOSE EXISTING WALLS WOULD STAY.

WE'D FIGURE OUT HOW TO CONNECT THE TWO, POSSIBLY BUILD SOME ADDITIONAL SPACES, AND THAT'S REALLY WHERE IT'S AT, TIED WITH SOME MINOR WORK IN THE BACK TO CREATE ADDITIONAL OFFICE SPACE IN THE BACK SECTION INSTEAD OF UPDATE AND REFRESH, IT'S JUST REFRESH THE BATHROOMS. RIGHT, BUT NEW LIGHTS IN THEM, THAT'S ABOUT IT.

SO I MEAN, YOU'RE PROBABLY LOOKING AT NEW FIXTURES.

I'M BEING HONEST. LIKE WE GOT SOME OLD SINKS.

WE GOT SOME OLD TOILETS.

OKAY, I'M NOT SAYING WE'RE REPLACING ALL THE TILE, BUT OBVIOUSLY WHEN YOU WORK ON STUFF, THINGS CAN HAPPEN.

BUT WE'RE NOT LOOKING AT.

I THINK THE LAST OPTION WE HAD WAS ABOUT $100,000 SET ASIDE FOR BATHROOM REMODEL.

DEFINITELY NOT LOOKING AT THAT IN THIS SITUATION.

WE WOULD TAKE A LOOK AND DO SOME UPGRADES TO MAKE IT FUNCTIONAL.

YEAH. I MEAN, I LIKE THE CHEAP OPTION, BUT AT THE SAME TIME, I AGREE WITH MAYOR PRO TEM MCCLENDON THAT IT'S GOING TO BE LONGER THAN FIVE YEARS.

SO. I FEEL LIKE I'VE TAKEN RONNIE'S PLACE TODAY.

I'M YOU. WE MUST HAVE TRANSPORT TRANSPOSED OURSELVES.

OBVIOUSLY, I WANT IT TO MAKE THE MOST SENSE FOR STAFF.

I COMPLETELY CAN UNDERSTAND AND RELATE THAT PIO AND CITY SECRETARY'S OFFICE, TWO OF THE MOST PUBLIC FACING OFFICES, SHOULD BE TOWARD THE FRONT OF THE BUILDING.

I REALLY AM CONFUSED ABOUT THESE IMAGES.

I DON'T KNOW WHAT'S POLKA DOTTED AND WHAT'S SQUARED AND WHAT'S RED ANYMORE, BUT I JUST, I WOULD SAY BE AS CONSERVATIVE AS WE POSSIBLY CAN BE WHILE MAKING IT FUNCTIONAL AND MAKE IT MAKE SENSE.

AND I COMPLETELY AGREE, I DON'T.

WE CLEARLY HAVEN'T AT FIVE YEARS, THERE'S NOT GOING TO BE ANOTHER CITY.

THERE'S NOT GOING TO BE A NEW CITY HALL MAGICALLY APPEARING IN FIVE YEARS.

SO. IT NEEDS TO MAKE SENSE.

SORRY. WHICH ONE? YOU CAN'T. YOU WORE YOU DOWN TONIGHT, DIDN'T YOU? YES. ALL RIGHT.

ERIC, I'M GOING TO GO FOR OPTION THREE.

I'VE LEARNED MY LESSON.

I'VE GOT TO WRITE ALL THIS DOWN.

VICTORIA, YOU ARE OPTION TWO.

WE'RE THREE AND THREE, AREN'T WE? OH, NOW YOU'RE BACK.

I GOT TO SHE'S ON TO TWO.

DAN'S ON TWO, THREE, THREE, THREE FOUR.

NO NO NO NO NO NO, WE'RE NOT COUNTING.

WE'RE NOT WE'RE NOT PULLING RIGHT.

WE'RE NOT PULLING HERE I'LL TELL YOU THAT FOR.

DO YOU HAVE THIS? THAT'S COOL.

HEY, ERIC, YOU GOT FOUR NUMBERS.

ERIC, WHERE'S THIS FUNDING COMING FROM? THIS IS CASH. CASH FUNDING, SIR, IT'S IDENTIFIED CASH FUNDING.

IT'S BEEN IN THE BUDGET AS CASH FUNDED PROJECT.

CASH FUNDING? YES, IT HAS TO BE CASH FUNDED.

IT'S A FACILITY PROJECT THAT'S NOT PUBLIC SAFETY RELATED.

STILL A MILLION CHEAPER THAN THE ORIGINAL.

SO. OKAY.

DO WE HAVE ANY WAY WE CAN MOVE THAT CASH MILLION TO SOMETHING ELSE? IT'S CASH. YOU CAN.

IT'S CASH. SO WE CAN IF YOU HAVE DISCUSSION AT SOME POINT ABOUT MOVING, IF YOU CHOOSE OPTION THREE, THAT REDUCES THE EXPENDITURE BY $800,000.

AND THEN I WAS JUST GOING TO SAY THOUGH, UM, THROUGH BUDGET DELIBERATIONS, THE ORIGINAL $2.5 MILLION WAS REDUCED TO 1.4.

SO WHAT WAS BUILT IN THIS YEAR'S BUDGET WAS 1.4.

SO I DON'T WANT YOU GUYS TO THINK THAT YOU DON'T HAVE 2.5.

YOU HAVE THAT MUCH.

YOU DON'T 300.

SO SO WHY DID Y'ALL EVEN SHOW US THAT $2 MILLION? ONE WE CAN'T AFFORD THAT.

JUST MEMORY THAT YOU'VE ALREADY BEEN BUDGET CONSCIOUS AND YOU'VE REDUCED THE COST.

OKAY. OH, SO THERE'S 1.4 MILLION IN THE BUDGET.

THIS IS ABOUT $150,000 OVER BUDGET.

BUT THIS OPTION IS WOULD SAVE ABOUT $800,000.

AND THAT'S $800,000 CASH THAT TAMMY'S GOING TO WAIT AND SEE WHAT COUNCIL WANTS TO DO WITH.

[04:10:01]

IF THAT'S THE OPTION. BUT OPTION TWO OR OPTION THREE I'M HEARING IS A MOVE.

TO. WE GOT, WE GOT FOUR FOR NUMBER TWO.

EVERYBODY'S PEACING OUT AT TWO.

WE WILL PROCEED WITH OPTION TWO IN THE MOST COST EFFECTIVE MANNER POSSIBLE AND THE MOST COST EFFECTIVE MANNER.

SO I WILL SAY I WANT TO GIVE TIMELINE JUST SO EVERYBODY'S CLEAR.

I'M VERY TIME CONSCIOUS BECAUSE WHEN WE TAKE CERTIFICATE OF OCCUPANCY OF THAT BUILDING ACROSS THE WAY, WE HAVE ONE YEAR TO DEMO THE EXISTING ANNEX BUILDING THAT'S IN OUR 380 AGREEMENT.

SO WE'RE GOING TO MOVE VERY QUICKLY.

SO THE HOPE IS BASED ON YOUR FEEDBACK TODAY WE'RE GOING TO MOVE FORWARD WITH OPTION TWO.

I'M GOING TO HAVE TO BRING FORWARD A DESIGN AMENDMENT BECAUSE WE'VE ALREADY DESIGNED OPTION ONE.

SO WE NEED TO REDESIGN FOR OPTION TWO WHICH IS FINE.

I'LL BE COMING BACK WITH A CONTRACT WITH BRINKLEY SERGEANT TO START THE CONSTRUCTION DRAWINGS.

THE HOPE IS TO START BE COMPLETED WITH THAT DESIGN BY APRIL, AND I'LL BE COMING BACK TO YOU WITH A CONSTRUCTION CONTRACT, HOPEFULLY IN MAY.

THAT PUTS ME ON A VERY TIGHT TIMELINE FOR US TO GET ALL THAT WORK DONE, BECAUSE IT WILL ONLY BE REALLY THIS SIDE OF THE BUILDING.

THERE IS SOME SMALL WORK THAT OUR STAFF CAN DO OVER ON THE IT SIDE, RIGHT? SO THE IT SIDE IS THE LEFT SIDE.

WE'LL STILL BE ABLE TO MOVE AND DO SOME SHUFFLING THERE, BUT WE'RE GOING TO START DESIGN AND CONSTRUCTION OF THIS.

SO HOPEFULLY ABOUT A YEAR FROM NOW THAT'LL BE FINISHED.

DOES THAT MAKE SENSE.

AND THAT SHOULD GIVE US TIME TO GET EVERYBODY OUT OF THE EXISTING BUILDING SO WE CAN DEMO IT IN A TIMELY FASHION.

COOL. I'M MOVING FORWARD WITH THAT.

THANK YOU VERY MUCH.

THAT BRINGS US TO EIGHT C RECEIVER REPORT.

[8.C.Receive a report, hold a discussion and provide staff direction regarding options for wayfinding, lighting, and the addition of benches in Old Town (Staff Presenter: Jen Basham, Parks and Recreation Director)]

HOLD A DISCUSSION AND PROVIDE STAFF DIRECTION REGARDING OPTIONS FOR WAYFINDING, LIGHTING AND THE ADDITION OF BENCHES IN OLD TOWN.

STAFF PRESENTER IS JEN BASHAM, PARKS AND RECREATION DIRECTOR.

JEN. GOOD.

ALL RIGHT. GOOD EVENING.

THE LATE HOURS.

SO BEFORE I EVEN GET STARTED ON THIS PRESENTATION, I DO WANT TO BE VERY TRANSPARENT THAT THIS WAS A COMBINED EFFORT BETWEEN PARKS LOOKING AT THINGS, PUBLIC WORKS LOOKING AT THINGS, AND ECONOMIC DEVELOPMENT LOOKING AT THINGS.

SO WHILE I'M PRESENTING THIS, THIS IS A GROUP EFFORT.

SO I MAY NOT HAVE EVERY SINGLE ANSWER TO EVERY SINGLE QUESTION THAT YOU HAVE THIS EVENING.

JUST A LITTLE BIT OF HISTORY.

OF COURSE, WE ALL KNOW THAT OLD TOWN HAS BECOME A CENTRALIZED GATHERING PLACE FOR FAMILIES, EVENTS AND SOCIALIZING.

AND THE CITY, IT'S KIND OF OUR HEART RIGHT NOW.

BUT WITH THE ADDITION OF ALL OF THE NEW RESTAURANTS AND RETAIL AND PARKING, STAFF HAS BEEN ASKED TO REVISIT SOME OF THESE KEY AREAS TO IMPROVE THE CIRCULATION AND TO ENSURE THAT THERE'S GOOD VISIBILITY THROUGHOUT OLD TOWN.