[00:00:01]
I'M GOING TO OPEN THIS SESSION UP AT 4:01.
RONNIE IS GOING TO GIVE OUR INVOCATION TODAY.
IF EVERYBODY WOULD STILL PLEASE RISE FOR OUR PRAYER AND ALSO OUR PLEDGES.
GOOD EVENING, MAYOR AND COUNCIL.
THAT BRINGS US TO SECTION TWO PUBLIC PRESENTATIONS.
2A IS PROCLAMATIONS AND WE HAVE NO PROCLAMATIONS AT THIS TIME.
[2.B. Presentations - Receive a report to recognize the selected Employee of the Quarter for the 2nd Quarter of 2023. (Staff Presenter: Rick DeOrdio, Director of Human Resouces) (Part 1 of 2)]
HOWEVER, THAT BRINGS US TO SECTION 2B PRESENTATIONS.THE STAFF PRESENTER IS RICK DEORDIO, DIRECTOR OF HUMAN RESOURCES AND I DO NOT SEE.
MR. DEORDIO. THANK YOU, AMANDA.
I THINK WE'RE GOING TO HAVE A LITTLE DELAY HERE.
WE TOLD THE INDIVIDUAL THAT IT WASN'T SUPPOSED TO BE UNTIL 5:30.
I CAN RECOGNIZE THEM, BUT THE AGENDA STATED NOTHING UNTIL AFTER 5:30 IS WHAT? THE WAY I READ IT.
SO WE CAN DO THE RECOGNITION, BUT THE RECIPIENT.
THERE YOU GO. OKAY, THEN WE WILL SKIP ON THEN AND MOVE ON TO ITEM TWO.
ACTUALLY, LET'S MOVE ON TO ITEM THREE REPORTS AND PRESENTATIONS.
[3.A. Receive a report, hold a discussion, and give staff direction on the General Fund, Debt Service Fund, and General Government Capital Improvement Plan (CIP) update, and receive additional direction from City Council regarding the annual budget for fiscal year 2023-2024. (Staff Presenter: Martin Avila, Director of Finance)]
3A TO RECEIVE A REPORT, HOLD THE DISCUSSION AND GIVE STAFF DIRECTION ON THE GENERAL FUND, DEBT SERVICE FUND AND GENERAL GOVERNMENT CAPITAL IMPROVEMENT PLAN UPDATE AND RECEIVE ADDITIONAL DIRECTION FROM CITY COUNCIL REGARDING THE ANNUAL BUDGET FOR FISCAL YEAR 2023-2024.THE STAFF PRESENTER IS MARTIN AVILA, DIRECTOR OF FINANCE.
THIS PRESENTATION KIND OF IS A CONTINUATION OF OUR BUDGET PROCESS AND THE DIFFERENT PRESENTATIONS WE'VE HAD ON THE GENERAL FUND AND THE DEBT SERVICE AND THE CIP. SO I THINK THIS THIS PRESENTATION WILL GO A LITTLE BIT MORE MORE INTO DETAILS IN REGARDS TO LOOKING AT THE GENERAL FUND, GOING TO TALK ABOUT A LITTLE BIT OF AN OVERVIEW OF WHAT WE'VE LOOKED AT AND WHAT WE SEE AS WE'RE GETTING READY TO COMPLETE THE PROCESS OF THE PROPOSED BUDGET AND ALSO PROVIDE SOME SCENARIOS AS IT RELATES TO DIFFERENT PERCENTAGES OF TAX LEVY ASSUMPTIONS.
KIND OF GIVES YOU AN IDEA OF WHERE WE'RE, YOU KNOW IF WE DO GO A CERTAIN WAY, THIS IS EXACTLY WHAT WE'LL BE LOOKING AT IN REGARDS TO OUR SUPPLEMENTALS AND OUR FUND BALANCE, AND IN ADDITION TO THAT, IT WILL TALK ABOUT THE GENERAL FUND DEBT SERVICE.
AGAIN, WE'LL PROVIDE A DEBT SUMMARY, BUT MORE IMPORTANTLY, WE'LL WE'LL TALK ABOUT THE CAPACITY THAT WE MENTIONED IN JUNE AS IT RELATES TO THE $8.9 MILLION AND WHAT EXACTLY DO WE DO WITH THAT AS WE PROPOSE OUR YOU KNOW, THIS YEAR'S 24 BUDGET AND GOING INTO OUR FIVE YEAR PROJECTION AS WELL, AND THEN WE'LL WE'LL FINISH THE PRESENTATION AND ASKING COUNCIL FOR SOME CONSIDERATION AND SOME DIRECTION IN HOW WE GO ABOUT PREPARING OUR BUDGET FOR THESE FUNDS.
SO GOING THROUGH THE GENERAL FUND OVERVIEW, AGAIN, THE MAIN FOCUS AS WE LOOK AT THE GENERAL FUND AND THE FIVE YEAR PROJECTION IS TO KIND OF ENSURE THAT WE MAINTAIN AT LEAST AT A MINIMUM A 20% FUND BALANCE TO EXPENDITURE.
WE ALSO LOOK AT THE CASH FUNDING PROJECTS.
WE HAVE APPROXIMATELY $8 MILLION OUT THERE RIGHT NOW.
WE DO HAVE AN UPDATE AS IT RELATES TO THE CITY HALL RENOVATIONS IN OUR PROJECTIONS.
THEN INSTEAD OF A $2.5 MILLION, IT WILL BE A $1.4 MILLION RENOVATION, AND I THINK THAT INFORMATION WILL BE COMING UP IN UPCOMING PRESENTATIONS AS WELL, BUT I WANTED TO KIND OF GIVE YOU THAT AS IT RELATES TO HOW WE HAVE OUR CURRENT GENERAL FUND PROJECTIONS CURRENTLY GOING INTO OUR PROPOSED BUDGET.
ALSO, WE HAD MENTIONED THIS PREVIOUSLY, EARLIER IN THE YEAR, WE DID HAVE A PUBLIC SAFETY MARKET ADJUSTMENT THAT WAS A LITTLE BIT OVER $1 MILLION, $1,085,000 ORIGINALLY THAT WAS NOT INCLUDED AS PART OF OUR 2023 BUDGET.
SO THAT WAS SOMETHING WE WERE ALWAYS LOOKING AT FROM THE BEGINNING HOW THAT WAS GOING TO IMPACT OUR GENERAL FUND BUDGET GOING INTO INTO THE YEAR-END.
[00:05:09]
BURLESON ISD, HILL COLLEGE AND THE CITY AS WELL, AND AGAIN, IT WAS ON OCTOBER 5TH IN 2020, COUNCIL HAD APPROVED THAT 380 AGREEMENT TO ALLOW FOR THE REIMBURSEMENT OF CONSTRUCTION COST OF THE RENOVATION OF THE OF THE NEW MIDDLE SCHOOL.THAT WAS WHERE THERE WERE GOING TO BE, YOU KNOW, SETTING UP THEIR NEW CAMPUS.
IT WAS GOING TO BE A REIMBURSEMENT OF $1 MILLION.
IN JANUARY 2021, WE DID BRING COUNCIL AN APPROPRIATION BUDGET AMENDMENT FOR THAT.
NO REIMBURSEMENT WAS DONE AT THAT TIME.
NO REIMBURSEMENT WAS DONE AT THAT TIME AS WELL, BUT THEN FINALLY, IN 2023, THIS FISCAL YEAR, WE DID RECEIVE THE INVOICE IN REGARDS TO THE REIMBURSEMENT OF THAT MILLION DOLLARS, AND AGAIN, THAT MILLION DOLLARS WAS NOT EMBEDDED IN OUR CURRENT YEAR BUDGET AS WELL.
SO THAT WAS SOMETHING THAT WE WANTED TO MAKE SURE WE'RE BRINGING BACK OUT IN REGARDS TO WHAT THAT MILLION DOLLARS IS REPRESENTING, AND SO WITH WITH THOSE TWO, EVEN THOSE TWO COMBINED, ONE OF THE THINGS THAT WE ARE PREPARING AS WE STILL CONTINUE TO LOOK AT TWO AND A HALF MONTHS LEFT IN THE YEAR, WE'RE LOOKING AT OUR EXPENDITURES.
WE'RE LOOKING AT ANY POTENTIAL SAVINGS.
THERE IS THERE IS A LIKELIHOOD THAT WE MAY COME BACK WITH A BUDGET AMENDMENT TO COVER PROBABLY OVER $1 MILLION WORTH OF EXPENDITURES THAT WERE NOT IN OUR BUDGET FOR THE GENERAL FUND. SO THAT'S SOMETHING THAT IS COMING UP.
I WANTED TO KIND OF MENTION THAT IN PREPARATION FOR THAT, BUT AGAIN, THAT MILLION DOLLARS.
COULD BE A COMBINATION OF OF THE MARKET ADJUSTMENTS THAT WE DID TO POLICE AND ALSO THE MILLION DOLLAR ADJUSTMENT THAT WE DID TO REIMBURSEMENT OF HILL COLLEGE FOR THIS INCENTIVE AS WELL. SO THOSE ARE THE COMBINATIONS OF WHERE WE'RE AT.
IT COULD BE LESS AS WE CONTINUE TO LOOK AT OUR EXPENDITURES OVER TIME, BUT AGAIN, I THINK I THINK IT PROBABLY BE BEST AS WE GET CLOSER TO THE YEAR THAT WE BRING BACK A BUDGET AMENDMENT FOR THE GENERAL FUND TO ENSURE THAT WE ARE WE HAVE THE APPROPRIATE APPROPRIATIONS FOR THE FUND AS A WHOLE.
DID Y'ALL HAVE ANY QUESTIONS IN REGARDS TO THAT? IN ADDITION TO THAT, FOR THE GENERAL FUND, WE ALSO HAVE COMPENSATION.
DEORDIO, THE HR DIRECTOR HAD PROVIDED SOME INFORMATION DURING THE COMPENSATION PLAN.
WE ALL HAVE A 3.5% AVERAGE FOR THE NON-STEP PLAN, COMPENSATION OF ABOUT 934,000, AND THEN AGAIN, ALSO WE HAVE A PROPOSED MARKET ADJUSTMENT FOR MUCH NEEDED AS IT RELATES TO APPROXIMATELY 224,000.
SO ALL OF THOSE COMBINED FOR THE UPCOMING YEAR IS ABOUT $1.6 MILLION, AND AGAIN, THIS IS NOT INCLUSIVE OF THE MILLION DOLLARS THAT WE DID EARLIER IN THIS FISCAL YEAR THAT PROBABLY WOULD HAVE COME UP IF WE DIDN'T DO THAT AT THAT POINT, BUT I THINK TIMING-WISE, JUST KIND OF WANT TO PUT IN PERSPECTIVE OF OF THIS 1.6 PLUS THE MILLION DOLLARS THAT WE DID PUBLIC SAFETY IS IN ESSENCE WHERE WE'RE AT AS IT RELATES TO COMPENSATION AND THE INVESTMENTS THAT THE CITY IS MAKING TO ITS EMPLOYEES. IN ADDITION TO THAT, FOR GENERAL FUND OVERVIEW, KIND OF WANT TO TALK ABOUT WE I THINK CHIEF FREEMAN TALKED ABOUT THE SAFER GRANT.
WE HAVEN'T HEARD ANY FEEDBACK AS IT RELATES TO THE SAFER GRANT, BUT AGAIN, AS OUR PROJECTIONS, THIS THIS SAFER GRANT WILL ALLOW FOR NINE FIREFIGHTERS TO BE ADDED TO INTO OUR PLAN, AND AGAIN, THE GRANT WILL WILL COVER APPROXIMATELY THREE YEARS WORTH OF REIMBURSEMENTS, AND THEN AFTER THAT, THE CITY WILL HAVE TO TAKE ON THAT RESPONSIBILITY , AND SO OUR PROJECTIONS INCLUDE THAT IT DIDN'T INCLUDE THEM IN THE BEGINNING OF OUR WHEN WE PRESENTED OUR PROJECTIONS EARLIER IN THE YEAR.
WE ARE PUTTING THEM IN THERE NOW TO ENSURE THAT WE DO HAVE THE CAPACITY TO BE ABLE TO ABSORB THOSE FIREFIGHTERS COMING IN PROBABLY BEGINNING IN 2027. SO THAT IS NOW INCORPORATED INTO OUR PROJECTIONS AS WELL.
FIRE STATION FOUR IS ANOTHER ONE THAT IS INCLUDED IN OUR PROJECTIONS, MAY NOT BE PART OF OUR PROPOSED BUDGETS CURRENTLY, BUT IT'S IMPORTANT THAT WE CONSIDER AND WE TAKE INTO ACCOUNT WHAT THOSE ADDITIONAL PUBLIC SAFETY COSTS WILL BE WITHIN THE NEXT FIVE YEARS.
WHAT WE HAVE RIGHT NOW AND THE WAY WE HAVE OUR PROJECTIONS IS WE HAVE 12 FIREFIGHTERS BEING ADDED FOR FIRE STATION FOUR, BUT AGAIN, THREE OF THE NINE OF THE SAFER GRANT WILL ALSO BE ADDED TO FIRE STATION FOUR FOR A TOTAL OF 15, WHICH IS WHAT IS REALLY NEEDED TO HAVE A FULL OPERATING
[00:10:02]
FIRE STATION AND SO AGAIN, THAT'S AN IMPORTANT POINT THAT I WANTED TO MAKE, THAT IS ALSO INCLUDED IN OUR FIVE-YEAR PROJECTION, AND ALSO AS WE CONTINUE WITH OUR ARPA FUNDING, WE ARE KIND OF IT'LL IT'LL EXPIRE IN 12/30/2024.THAT'S GOING TO BE THE FIRST QUARTER OF OUR FISCAL YEAR 2025, AND AGAIN, THAT IS RIGHT NOW 16 FULL TIME EQUIVALENT EMPLOYEES, OF WHICH 13 ARE FIREFIGHTERS AND THREE ARE PUBLIC SAFETY COMMUNICATIONS.
SO AGAIN, IN OUR PROJECTIONS, STARTING IN 2025, WE HAVE ABOUT $1.3 MILLION INCORPORATED IN THOSE PROJECTIONS, AND THEN IN THE GENERAL FUND IN 2026, WE HAVE ABOUT $1.9 MILLION, AND SO I WANT TO KIND OF ALL OF THAT IS INCORPORATED WITHIN OUR FIVE YEAR PROJECTIONS FOR THE GENERAL FUND.
AS WE TALK ABOUT THE TAX LEVY AND WE TALK ABOUT THE DIFFERENT IMPACTS, AGAIN, OUR PROPERTY TAXES MAKE UP 60-65% OF OUR REVENUES FOR THE GENERAL FUND. IT'S IMPORTANT TO NOTE WHAT IS THAT IMPACT AS WE GO FROM ONE YEAR INTO THE NEXT, AND SO AGAIN, WE TRY TO SIMPLIFY IT AS BEST WE CAN AS IT RELATES TO, SAY, IF WE'RE LOOKING AT A $250,000 HOME AS THE AVERAGE VALUE TAXABLE VALUE, NOT MARKET VALUE, TAXABLE VALUE, BECAUSE THAT'S THE IMPACT THAT WILL HAVE AS IT RELATES TO WHAT WE CAN CHARGE FOR TAXES.
SO AGAIN, LOOKING AT COMING INTO THE COMPONENTS OF TWO, TWO VERY IMPORTANT COMPONENTS AS IT RELATES TO PROPERTY TAXES, IT'S THE TAX BASE, AND THE NEW GROWTH TAX BASE IS, IS TAXES THAT ARE COMING, PROPERTIES THAT ARE EXISTING COMING INTO THE NEW YEAR, WHEREAS NEW GROWTH IS TAXES THAT WERE NOT PART OF THAT AND NOW ARE COMING IN INTO THE NEW YEAR AS NEW PROPERTIES.
SO THOSE ARE TWO FOCAL POINTS.
WE WANT TO MAKE SURE I DISTINGUISH BETWEEN BECAUSE WE TALK ABOUT TAX BASE GROWTH IS 3%.
SO THERE'S TWO TOTALLY DIFFERENT COMPONENTS INTO THAT, BUT WHEN WE'RE LOOKING AT TAX BASE, WE'RE LOOKING AT, FOR EXAMPLE, IF A HOME COMING INTO THIS PARTICULAR YEAR PRIOR TO THAT WAS $250,000, TAKING INTO ACCOUNT OUR TAX BASE AND OUR CURRENT TAX RATE, WHAT IT WOULD DO IS, FOR EXAMPLE, A 1% INCREASE TO THAT HOME, TO THAT AVERAGE HOME WILL BE THE EQUIVALENT OF $16.44.
SO THAT'S IN ESSENCE WHAT THIS IS.
THIS IS TRYING TO SAY AGAIN, 1%, 2%, 3%, 3.5%.
NOW, IN ADDITION TO THAT, WE ARE ALSO BRINGING IN A HOMESTEAD EXEMPTION.
SO THAT IN ITSELF, AS WE GO INTO 2024, IT'LL BE A 2%.
HOMESTEAD EXEMPTION AND THE IMPACT OF A $250,000 HOME WITH A 2% HOMESTEAD EXEMPTION IS THE EQUIVALENT OF $32.86.
SO WHAT THAT MEANS IS THAT AS YOU AS YOU.
THAT'S IN ESSENCE WHAT I WANT TO MAKE SURE I BRING IN THERE, AND SO FOR EVERY 1% INCREASE OF THE TAX VALUE, THAT HOMESTEAD WILL ALSO INCREASE ABOUT $0.33 FOR FOR THE YEAR, AND SO I WANTED TO MAKE SURE I BROUGHT ALL THAT TOGETHER, AND IF YOU HAVE ANY QUESTIONS, PLEASE LET ME KNOW IN REGARDS TO THE DIFFERENT COMPONENTS OF THAT.
IN LOOKING AT DIFFERENT SCENARIOS, WE WANTED TO MAKE SURE WE BROUGHT UP THE DIFFERENT COMPONENTS.
SO IN THIS EXAMPLE, IT SHOWS IN ESSENCE WHAT WE STARTED WITH ORIGINALLY IN OUR PROJECTIONS A 3% TAX BASE GROWTH, A 3% NEW CONSTRUCTION GROWTH, AND THEN GOING INTO THE NEXT FOUR YEARS IN OUR PROJECTION, AGAIN, SAYING 3% TAX BASE GROWTH AND AGAIN THIS POINT 2% NEW CONSTRUCTION, AND AGAIN, THE 2% IS A VERY CONSERVATIVE NUMBER.
SO LOOKING AT THAT AND TAKING THOSE ASSUMPTIONS TOGETHER, THIS IS WHAT A FIVE YEAR OUTLOOK WOULD LOOK LIKE AND AGAIN, THE FOCAL POINT IS STAYING ABOVE 20%.
WHAT IT DOES DO IS IT ALLOWS FOR A PROPOSED SUPPLEMENTAL RECOMMENDATION OF ABOUT 1.6, $7 MILLION.
[00:15:10]
DOES IS THAT IF WE KEEP THOSE SCENARIOS, AS WE'VE TALKED ABOUT, 3% FLAT THROUGHOUT THE YEAR, THIS IS IN ESSENCE WHAT WE HAVE OVER A FIVE YEAR PERIOD. IF WE GO FROM THERE AND WE GO, OKAY, WE TALKED ABOUT A 3.5% INCREASE IN TAX LEVY GOING INTO THIS YEAR, BUT STAYING FLAT GOING INTO THE FOLLOWING YEARS AT 3%.WHAT DOES THAT DO? AND AGAIN, WHEN YOU INCREASE ONE YEAR BUT YOU DON'T CONTINUE TO THAT, THEN WHAT THE IMPACT DOES IS THAT IT ALLOWS YOU TO INCREASE SOME PROPOSED SUPPLEMENTALS, BUT WE HAVE TO BE VERY CAREFUL THAT THOSE PROPOSED SUPPLEMENTALS ARE MORE SO ONE TIME SUPPLEMENTALS VERSUS RECURRING BECAUSE YOU'RE NOT RECURRING THAT ADDITIONAL HALF PERCENT GOING FORWARD.
SO AGAIN, THOSE DETAILS WE PROVIDED IN THE NEXT PRESENTATION AS TO WHAT EXACTLY MAKES UP THAT $1.9 MILLION AND AGAIN, OVER A FIVE YEAR PERIOD, WE STAY ABOVE THE 20% FUND BALANCE, AND THEN THE THIRD SCENARIO IS AGAIN NOW ALLOWING US TO TAKE THAT 3.5% BUT CONTINUE OVER TIME, OVER THE NEXT FIVE YEARS GOING THAT ROUTE, IT DOES ALLOW US MORE FLEXIBILITY AND INCREASING THE SUPPLEMENTALS AS WELL.
IT ALLOWS US TO STAY ABOVE 20%, BUT IT DOES IT DOES ALLOW US THE ABILITY TO CONTINUE TO ADD MORE SUPPLEMENTALS TO THAT AND ALLOWS US TO CONTINUE GOING FORWARD WITH WITH THE REVENUES AND ALLOWING US TO BE ABLE TO MAINTAIN A STRONGER FUND BALANCE OVER TIME, AND IF YOU ALL HAVE ANY QUESTIONS IN REGARDS TO THAT, IN THOSE SCENARIOS, I'LL BE GLAD TO BE ABLE TO ANSWER BEFORE I MOVE ON TO THE NEXT SECTION.
YOU TALK ABOUT DEBT SERVICE? DEBT SERVICE AS WE STARTED THE YEAR, WE HAD APPROXIMATELY $144 MILLION OUTSTANDING DEBT, OF WHICH 39% OF THAT IS TAX SUPPORTED DEBT, AND THEN YOU ALSO HAVE SELF-SUPPORTED DEBT THAT'S BROKEN OUT BETWEEN WATER AND SEWER 4A, 4B, TIF, GOLF , AND AGAIN, THE TAX SUPPORTED DEBT IS WHAT WE REALLY FOCUS ON AS IT RELATES TO THE DEBT SERVICE FUND AND THE DEBT SERVICE TAX RATE.
THESE ISSUES ARE ALL DETAILED OUT AS PART OF THE FIVE YEAR CIP PLANS THAT WERE PROVIDED AND THE RESPECTIVE FUNDS FROM STARTING FROM THE GENERAL GOVERNMENT GOING THROUGH WATER AND WASTEWATER GOING THROUGH 4A AND 4B AND TIF.
ALL OF THAT KIND OF SHOWS YOU GOING FORWARD.
AS IT RELATES TO THE CAPACITY CURRENTLY BASED UPON THE FIVE YEAR CIP PLANS.
AS YOU MOVE PROJECTS FROM ONE TO THE ONE YEAR TO THE NEXT, YOU DO BUILD SOME CAPACITY WITHIN THAT, AND AGAIN, RIGHT NOW WE WHEN WE PRESENTED BACK IN JUNE AND WE STILL HAVE APPROXIMATELY $8.9 MILLION IN CAPACITY THAT WE CAN WE CAN MAKE DECISIONS ON, AND AGAIN, THE DECISIONS THAT WE HAVE TO THAT WE NEED TO MAKE AND WE NEED SOME DIRECTION IS AGAIN, DO WE REDUCE THE DEBT RATE? DO WE CONTINUE TO FUND ADDITIONAL PROJECTS TO PRESERVE THE DEBT CAPACITY OR A COMBINATION OF THESE OPTIONS? AS WE TALK ABOUT DEBT CAPACITY, THE $8.9 MILLION IS NOT AVAILABLE ALL AT ONCE.
SO AGAIN, LIKE, FOR EXAMPLE, IN FISCAL YEAR 24, WE PROBABLY HAVE ABOUT 1.9 MILLION.
SO THAT'S HOW THE 8.9 IS COMING ABOUT AND AGAIN, ONE OF THE THINGS THAT WE'VE TALKED ABOUT AND WITH THE UNCERTAINTY OF PROJECTS AND THE COST OF PROJECTS, THE COSTS OF EXISTING PROJECTS, ONE OF THE RECOMMENDATIONS THAT WE HAVE IS TO HIGHLY CONSIDER MAYBE MAINTAINING THE DEBT CAPACITY TO SEE WHAT THOSE ADDITIONAL COSTS ARE GOING TO BE AS IT RELATES TO EITHER, YOU KNOW, SOME KEY INFRASTRUCTURE COSTS, SOME KEY OF PUBLIC SAFETY IMPROVEMENTS, THOSE ARE THE THINGS THAT WE'RE TRYING TO LOOK AT, AND THAT IS ONE OF OUR RECOMMENDATIONS THAT WE WOULD LIKE TO PROVIDE. ONE OF THE THINGS, TOO, IS WE DECIDE TO MAYBE.
[00:20:06]
GO AHEAD AND FUND SOME ADDITIONAL PROJECTS.SOME ADDITIONAL NEIGHBORHOOD STREET REBUILDS, SIDEWALK PROGRAM, SOME DRAINAGE BRIDGE IMPROVEMENTS.
LAND BANK FOR FUTURE FIRE STATION FIVE.
SO AS WE BRING TOGETHER BOTH THE GENERAL FUND AND THE DEBT SERVICE FUND, ONE OF THE THINGS THAT WE WOULD LIKE TO ASK COUNCIL FOR SOME RECOMMENDATIONS AND SOME SOME DIRECTION TO BE ABLE TO MOVE FORWARD AND COMPLETING THE PROPOSED BUDGET WAS, FOR EXAMPLE, AS IT RELATES TO THE TAX LEVY INCREASES FOR 24 AND THE REMAINING FIVE YEARS PROJECTIONS, WHICH ONE DO WE DO? WE TAKE INTO ACCOUNT? DO WE TAKE INTO ACCOUNT STAYING AT 3% INCREASE ACROSS THE NEXT FIVE YEARS, DOING A 3.5% INCREASE FOR 24 AND THEN THREE FOR THE REMAINING YEARS? OR JUST DO 3.5% INCREASE ACROSS ALL FIVE YEARS? THAT WILL BE IMPORTANT.
THAT WILL DETERMINE HOW WE COULD FUND THE SUPPLEMENTALS, WHAT WE'RE GOING TO BE OVER TIME AS WELL, AND AS IT PERTAINS TO THE $8.9 MILLION EXCESS DEBT CAPACITY, THE QUESTIONS, AGAIN, THAT WE WOULD LIKE SOME DIRECTION IS DO WE PRESERVE THE CAPACITY? DO WE FOCUS ON MAYBE REDUCING THE TAX RATE, DO IDENTIFY ADDITIONAL PROJECTS? AND AGAIN, THE STAFF DOES RECOMMEND CONSIDERING PRESERVING THE CAPACITY, AND SO WITH ALL OF THAT, AGAIN, WE TALK ABOUT NEXT STEPS, TOO, BECAUSE THAT'S IMPORTANT AS WELL.
WE WILL BRING A PRESENTATION IN REGARDS TO THE TAX RATE.
WE WILL BE GETTING SOME INFORMATION FROM THE APPRAISAL DISTRICTS TOMORROW, EARLY WEDNESDAY.
WE WILL WORK WITH THE COUNTY TO PREPARE THE TRUTH AND TAXATION CALCULATIONS.
IT WAS ALL EMBEDDED IN THE BUDGET PRESENTATION FOR THE CMO, BUT SINCE WE ARE HAVING OUR CMO PRESENTATION ON AUGUST 15TH, WE FELT IT WAS A GOOD OPPORTUNITY TO COME IN AND PROVIDE THAT PRESENTATION ON THE SEVENTH AND KIND OF SEE ANY OTHER ADDITIONAL FEEDBACK YOU ALL MAY HAVE AS IT RELATES TO THAT INFORMATION AND THEN ON AUGUST 9TH, THE CITY MANAGER WILL SUBMIT A COPY OF THE PROPOSED BUDGET TO THE CITY SECRETARY'S OFFICE AND TO COUNCIL.
AUGUST 15TH WILL HAVE THE SPECIAL SESSION MEETING TO WHICH THE CITY MANAGER WILL WILL WILL PRESENT THE PROPOSED BUDGET, AND THEN WE GO INTO SEPTEMBER 5TH, WHICH WILL BE OUR FIRST READING OF THE BUDGET AND ANY RELATED ORDINANCES, AND THEN WE WILL, AND AGAIN, ALSO THERE'S ALSO THE HE PUBLICATION OR THE PUBLIC HEARING ON THE TAX RATE AS WELL, AND THEN SEPTEMBER 11TH WILL BE THE SEPTEMBER 11TH WILL BE THE FINAL READING AT A SPECIAL SESSION OF BOTH THE BUDGET AND THE TAX RATE AND OTHER RELATED BOND ORDINANCES.
SO WITH THAT, I'M GOING TO GO BACK TO THIS ONE SLIDE, AND AGAIN, THAT'S THE DIRECTION IF YOU HAVE ANY QUESTIONS, BUT IT'D BE NICE, IT'D BE GOOD TO HAVE THOSE DIRECTIONS AND GUIDANCE SO WE COULD MOVE FORWARD WITH OUR BUDGET.
I KNOW THE LAST COUPLE OF YEARS WE'VE LOWERED THE RATE, RIGHT? AND SO BUT WITH ITEMS COMING UP THAT COULD POSSIBLY HAVE OVERRUNS, I THINK INFLATION HAS ALREADY INCREASED ONE OF THE ITEMS BY ABOUT 6 MILLION.
I MEAN, LIKE YOU SAID, INFLATION ROSE SOMETHING 6 MILLION.
SO IT'S SAD TO SAY 8 MILLION DOES NOT SEEM LIKE A BIG NUMBER, BUT WHEN WE'RE THINKING ABOUT THE LARGE CAPACITY OF THESE PROJECTS, $8 MILLION CAN CAN BE WHAT PUTS A HALT TO IT OR KEEPS IT MOVING.
[00:25:08]
JUST SO I'M READING IT RIGHT.FOR THOSE WHO HAVE THE HOMESTEAD EXEMPTION, IT WOULD YOU WOULD TAKE 32.86 ROUGHLY OFF OF THE 57.48.
SO REALLY, YOU'RE LOOKING IF WE WERE TO DO THE THREE AND A HALF AND SO ON AVERAGE PRICE HOUSE AND ALL THAT, IT WOULD BE ABOUT A $25 INCREASE PER YEAR, NOT PER MONTH PER DAY.
WANTED TO GET THAT OUT THERE JUST FOR IT MAKES SENSE TO US, BUT I JUST WANT TO ONE OF THE THINGS TOO, FOR EXAMPLE, IS THE 250,000, JUST THE 250,000, NOT THE INCREASE THE TAXES AT THAT RATE OF 0.6572 WOULD BE $1,643.
YOU TAKE THE HOMESTEAD, YOU REDUCE IT BY $32.86, AND THE TAX RATE WOULD COME $1,610.
THAT'S IN ESSENCE WHAT THE HOMESTEAD EXEMPTION WILL PROVIDE.
THAT'S A VARIABLE THAT WE'RE NOT SURE OF.
I'D LIKE TO KEEP THAT DEBT CAPACITY.
OKAY. WE ALL AGREE? YEAH. RONNIE? OKIE DOKE, AND THEN, TOMMY, ARE YOU ALL OKAY WITH WE'LL JUST TALK ABOUT THE PERCENTAGE ON HIS BUDGET OR DO YOU WANT TO TALK ABOUT IT NOW? I MEAN, I THINK MY RECOMMENDATION WOULD BE THERE'S PROBABLY MORE CONTEXT IF YOU HAVE IT AT THE END OF MY PRESENTATION, BUT PERFECT.
THAT'S GOOD FOR ME, AND THEN MARTIN, I'M SORRY, THE LAST THING I HAD JUST BECAUSE I'VE BEEN GETTING A LOT OF QUESTIONS FROM PEOPLE, WHAT IS THE DEBT OF THE CITY? AND SO THAT'S WHY WE PUT THE SLIDE IN THERE FOR THOSE, WE CAN PUT IT BACK UP.
SO, YOU KNOW, BURLESON HAS DIFFERENT, DIFFERENT FUNDS.
WE'VE GOT 4A 4B, WE'VE GOT WATER AND WASTEWATER, WE'VE GOT TIF, WE'VE GOT GOLF, AND THEN WE'VE GOT OUR GOS AND COS, AND IF YOU TOTAL IT ALL TOGETHER, THAT'S WHAT THAT $332 MILLION IS AT THE END OF FIVE YEARS AND BUT JUST EACH ONE SO WHAT WE'RE TALKING ABOUT TONIGHT IS FUNDING JUST THAT TOP LINE AT LEAST ON THE GOS AND COS BUT JUST FOR TRANSPARENCY TO SHOW EVERYBODY THESE ARE THE DIFFERENT AREAS THAT WE HAVE BONDS ON AND THIS IS AFTER PAY DOWNS AND EVERYTHING AND THE END OF FIVE YEARS, THAT'S WHERE WE'LL BE, AND YOU CAN SEE WHERE WE ARE NOW.
SO THAT DOES INCLUDE THE VOTER APPROVED BOND AS WELL, BUT THAT'S JUST REALLY FOR SO EVERYBODY CAN SEE, WE'VE GOT A LOT GOING ON, A LOT OF GOOD PROJECTS COMING UP. THANK YOU, MARTIN.
[3.B. Receive a report, hold a discussion, and give staff direction on the FY2023-2024 budget supplemental requests, and receive additional direction from City Council regarding the annual budget for fiscal year 2023-2024. (Staff Presenter: Tommy Ludwig, City Manager)]
REQUEST AND RECEIVE ADDITIONAL DIRECTION FROM CITY COUNCIL REGARDING THE ANNUAL BUDGET FOR FISCAL YEAR 2023-2024.THE STAFF PRESENTER IS TOMMY LUDWIG, CITY MANAGER.
GOOD AFTERNOON, MAYOR AND COUNCIL.
WE'VE GOT AN EXCITING PRESENTATION FOR YOU THIS AFTERNOON.
THAT WAS THE INTENTION OF THE JULY 6TH PRESENTATION AS WELL FROM OUR LARGE DEPARTMENT.
WITH THAT SAID, THIS IS INTENDED TO BE AN INTERACTIVE PRESENTATION.
I NEED YOUR FEEDBACK. IF YOU HAVE QUESTIONS, PLEASE STOP ME, ASK ME, BUT AT THE END OF THIS, KNOWING WHICH DIRECTION YOU WANT TO GO WITH THE SCENARIOS WILL BE CRITICAL FOR THE FORMATION OF THE BUDGET, AND IF THERE'S ITEMS THAT I'VE RECOMMENDED THAT YOU'D LIKE TO SEE MOVED OUT OR ITEMS THAT I HAVEN'T THAT YOU'D LIKE TO SEE MOVED UP WOULD BE VERY HELPFUL FOR ME.
WE STARTED IN APRIL TALKING ABOUT THE GENERAL FUND CONTINUED ON JUNE 5TH WITH MORE DETAILED VERSION OF THE GENERAL FUND, AS WELL AS THE FIVE YEAR CAPITAL PLAN ON THE GENERAL FUND SIDE. JUNE 20TH, WE WENT THROUGH WATER WASTEWATER 4B, PARKS PERFORMANCE FUND AND THE FIVE YEAR PLANS ASSOCIATED WITH THOSE FUNDS.
[00:30:01]
JULY 6TH, AS I'VE ALREADY ALLUDED TO, WE HAD OUR SPECIAL SESSION WITH THE DEPARTMENT DIRECTORS COMING TO SPEAK TO THEIR SUPPLEMENTAL REQUEST AS WELL AS HUMAN RESOURCES, SPEAKING TO COMPENSATION AND BENEFITS, AND THEN JULY 10TH, WE TOUCHED ON OUR PROPRIETARY AND SPECIAL REVENUE FUNDS.SO BEFORE I GET STARTED GOING THROUGH MY RECOMMENDATIONS, I WANT TO TALK TO YOU ABOUT WHAT THE BASIS OF MY RECOMMENDATIONS WERE, AND FIRST AND FOREMOST, IS MAINTAINING A STRONG FUND BALANCE ACROSS THOSE FUNDS THAT WE'RE REQUIRED TO HAVE MINIMUM BALANCES OF, AND THAT 20% IS MINIMUM.
WE'RE MAKING SURE THAT WE'RE STAYING OVER THERE NOT JUST IN A ONE YEAR SCENARIO, BUT LOOKING AT WHAT WE'RE RECOMMENDING OVER A FIVE YEAR SCENARIO TO MAKING SURE THAT WE'RE NOT FALLING OFF A CLIFF AND WE'RE BEING MINDFUL OF THAT FUND BALANCE OVER A FIVE YEAR HORIZON.
THE OTHER THING, TOO, IS THAT THESE SUPPLEMENTAL RECOMMENDATIONS, THEY MAY BE COMING FROM THE CITY MANAGER, BUT I'M MAKING THEM BASED ON THE STRATEGIC GOALS OF THE VISION THAT ARE SET FORWARD BY THE CITY COUNCIL, AND SO YOU'LL SEE A CONTINUED PUSH FOR PUBLIC SAFETY IMPROVEMENTS AS WELL AS INFRASTRUCTURE IMPROVEMENTS AND CARRYING FORWARD OUR CAPITAL PLANS. SO WITH THAT SAID, I'M GOING TO GO INTO THE GENERAL FUND.
SO WE HAD A TOTAL OF $9.6 MILLION WORTH OF REQUESTS IN THE GENERAL FUND ALONE, $2.9 MILLION BEING ONE TIME COSTS AND ABOUT 6.7 BEING ONGOING.
WHAT I THINK THAT DOES TO THE BUDGET AND WHAT I WOULD BE RECOMMENDING, I THINK IT'S IMPORTANT TO NOTE TOO, THAT A HANDFUL OF THINGS THERE'S ONE ONE SUPPLEMENTAL THAT'S $4 MILLION, AS ERIC OSCARSSON HAD ALLUDED TO.
THERE'S A LOT OF NEEDS FROM A MAINTENANCE PERSPECTIVE AS IT RELATES TO STREETS.
THERE'S ALSO A $1 MILLION LAND BANK SUPPLEMENTAL FOR A FUTURE STATION FIVE.
IF YOU EXCLUDED THOSE, YOU'RE STILL LOOKING AT $4.6 MILLION WORTH OF REQUEST, AND AGAIN, TO PROVIDE THAT IN MORE CONTEXT, WHEN WE STARTED THE FISCAL YEAR, THE SCENARIO HAD BEEN WE HAD $500,000 BUDGETED FOR SUPPLEMENTAL.
SO WOEFULLY SHORT OF OF THE REQUEST, AND I WILL JUST SAY, AS I GO THROUGH THESE, I DO THINK THAT THERE OBVIOUSLY THERE ARE SOME THAT I DON'T THINK WE HAVE TO FUND NOW OR THAT I DON'T RECOMMEND, BUT I COMMEND STAFF BECAUSE THEY'VE BEEN THOUGHTFUL IN THEIR REQUEST AND THERE ARE MANY OF THESE THAT I FEEL LIKE HAVE MERIT THAT I JUST DON'T THINK THAT WE CAN FUND THIS YEAR.
I'M NOT GOING TO GO THROUGH ALL OF THESE.
I'M SIMPLY GOING TO GO THROUGH THE ONES THAT I'M GOING TO RECOMMEND IN THE VARIOUS SCENARIOS, BUT IF COUNCIL HAS QUESTIONS ON ANY OF THESE BEFORE I GET STARTED, I'M HAPPY TO ANSWER THEM. OKAY.
SO IN THIS FIRST SCENARIO, IT'S KIND OF THE INITIAL BASIS OF FINANCIAL MODEL IS BASED OFF OF IT'S GOING TO ASSUME A 3% TAX LEVY GROWTH YEAR OVER YEAR, OVER THE FIVE YEARS.
THAT GIVES US A $1.6 MILLION CAPACITY, AS MARTIN'S ALREADY ALLUDED TO FROM HIS PRESENTATION.
THAT'S GOING TO BE 18 REQUESTS AND A TOTAL OF FIVE POSITIONS.
SO IN THIS SCENARIO, THESE ARE THE 18, AND I'M GOING TO GO THROUGH EACH ONE OF THESE.
THE AXON, AS YOU WELL KNOW, THAT'S GOING TO INCLUDE REALLY THREE SUPPLEMENTAL REQUESTS.
SO YOU'VE GOT YOUR BODY WORN CAMERAS.
90 YOU'VE GOT YOUR IN-CAR CAMERA, WHICH ARE 48, AND THEN YOU'VE GOT YOUR TASERS, WHICH ARE 74.
SO COLLECTIVELY, THOSE ARE THE FIRST THREE RECOMMENDATIONS.
SO WE ARE TAKING THOSE INTO ACCOUNT.
IT'S ABOUT $139,000 A YEAR ANNUALLY THAT WE'VE REDUCED IN THE EVENT THAT THE COUNCIL DID NOT FUND THE AXON SUPPLEMENTAL, THEN THAT $139,000 IS CURRENTLY NOT REFLECTED IN OUR BASE BUDGET WOULD NEED TO BE INCREASED.
ITEM NUMBER FOUR THIS IS THE 60 HEADPIECES THAT CHIEF FREEMAN HAD PROVIDED THE COUNCIL WITH AT OUR LAST MEETING, PASSING THAT AROUND THAT'S THAT BONE INDUCTION TECHNOLOGY THAT WORKS WITH OUR RADIOS TO HELP A LITTLE BIT SAFER FOR OUR FIREFIGHTERS, AND AGAIN THAT'S A 60 UNITS AT A ONE TIME COST.
THERE'S A RECLASSIFICATION OF THREE LIEUTENANT POSITIONS, TWO CAPTAIN POSITIONS THAT WOULD BE AT EACH OF THE STATIONS, AND SO WHAT THAT WOULD BE IS THAT WOULD LEAVE TWO LIEUTENANT POSITIONS, BUT IT WOULD HAVE ONE CAPTAIN RANK AT EVERY FIRE STATION, AND THEN THERE ARE TWO POSITIONS FROM THE POLICE DEPARTMENT AND LIEUTENANT POSITION AND THEN A CRIME PREVENTION SPECIALIST, AND THOSE ARE IN LINE WITH THE MATRIX ANALYSIS THAT WAS RECOMMENDED AS THEIR FIVE YEAR PLAN.
RIGHT NOW WE'RE A NUMBER OF POSITIONS SHORT, SO THAT'S JUST WORKING TOWARD FUNDING THOSE.
[00:35:02]
I WOULD SAY THAT CRIME PREVENTION SPECIALIST WAS RECOMMENDED TO BE A CIVILIAN POSITION BY POLICE TO HELP OFFSET SOME OF THAT COST.SO APPRECIATIVE TO THEM FOR THAT.
ITEM NUMBER EIGHT AND NUMBER NINE IS A BATTALION CHIEF AND THE LIEUTENANT POSITION FOR THE FIRE DEPARTMENT AND THIS IS ON THE ADMIN SIDE.
NOW, WHAT I WILL SAY IS THIS RIGHT HERE IS ASSUMING THAT WE DO GET THE SAFER GRANT.
IT HAS A REDUCTION IN OVERTIME AND THE AMOUNT OF $305,000, WHICH ADDS UP TO THESE TWO POSITIONS.
I'D BE RECOMMENDING OPERATIONAL FIREFIGHTERS, AND SO IT WOULD STILL BE A COST NEUTRAL SCENARIO.
SO HOPEFULLY WE'LL KNOW QUICKLY ON THE SAFER GRANT, BUT I JUST CAN'T SAY FOR SURE WHERE WE'RE GOING TO BE WITH THAT, BUT IN EITHER SCENARIO, I WOULD LOOK AT THAT AS A BUDGET NEUTRAL POSITION IN THE SENSE THAT THE FIRE DEPARTMENT WOULD BE REDUCING THEIR OVERTIME IN A COMMENSURATE AMOUNT.
SO THEY HAVE AN EXISTING PIECE OF EQUIPMENT THAT THE FIRE DEPARTMENT UTILIZES WHEN THEY HAVE EVENTS IN THE PLAZA AND OTHER AREAS TODAY THAT DOESN'T HAVE A BOX AT THE BACK, AND SO THAT EQUIPMENT HAS REACHED ITS END OF LIFE.
SO I DEFINITELY RECOMMEND FUNDING THAT POSITION.
WE HAVE CYBERSECURITY ENHANCED INSURANCE.
SO AS YOU ALL KNOW, CITY OF FORT WORTH, CITY OF DALLAS, WE WERE CONTINUING TO SEE THREATS FROM CYBERSECURITY, AND SO THIS IS JUST ADDITIONAL COVERAGE THROUGH TML TO HELP PROTECT IN THE EVENT THAT AN UNFORTUNATE SITUATION LIKE THAT HAPPENED.
WE HAVE AN INCREASE IN THE BURLESON OPPORTUNITY FUND FROM 60,000 TO $75,000 HERE IN THIS FUNDING.
THIS REORGANIZATION WOULD PROVIDE SOME UPWARD MOBILITY FOR OUR STAFF, SOME SUCCESSION PLANNING, AND YOU WOULD HAVE CREW LEADERS REPORTING TO A SUPERINTENDENT AS OPPOSED TO JUST ALL THE EMPLOYEES.
SO IT PROVIDES SOME UPWARD MOBILITY FOR OUR FOLKS.
ITEM NUMBER 15 IS A PROPOSED PILOT PROGRAM FOR FIVE 4G CAMERAS.
THIS WOULD BE PUT IN VARIOUS PARKS.
NOT YET TO BE DETERMINED AT THIS TIME, BUT HELP WITH BLIND SPOTS.
ALSO THE SENIOR CENTER ITEM NUMBER 17, THIS IS FOR VIRTUAL HEADSETS.
IT'S JUST USING THAT VR TECHNOLOGY TO ALLOW THEM TO DO THAT, AND THEN THIS LAST ITEM, IF YOU RECALL, CHIEF FREEMAN HAD SPOKE TO BASICALLY DEVELOPING OUR AED PROGRAM, WORKING WITH THE POLICE DEPARTMENT, BECAUSE OFTEN POLICE IS ON SCENE FIRST TIME , AND SO LOOKING FORWARD TO THAT, I THINK IT WOULD BE VERY SUCCESSFUL, BUT THIS IS A CONTINUATION OF THAT VISION WHERE WE'D HAVE A SMALL GRANT PROGRAM THAT WOULD HELP FUND ADS FOR LOCAL BUSINESSES IN THE EVENT THAT THEY NEEDED ONE IN THEIR SHOP.
SO IN THE 3% SCENARIO, THESE ARE THE SUPPLEMENTALS THAT WE COULD FUND, AND I'VE TALKED TO THE COUNCIL MANY TIMES ABOUT TRYING TO PROVIDE YOU CONTEXT AND WHAT A FUNDING LINE WOULD BE IF THE COUNCIL WANTED TO ELECT TO ACTUALLY REDUCE AND GO TO A 1% LEVY.
THAT BLUE LINE REPRESENTS WHAT THE COUNCIL COULD FUND.
SO YOUR FIRST SEVEN SUPPLEMENTALS THAT I HAVE RANKED THERE WOULD BE WHAT I WOULD RECOMMEND AT A 1%.
AT A 2%, YOU GO THROUGH NINE AND THEN AT A 3% AT 18.
SO I KNOW THAT'S A LOT OF INFORMATION, A LOT OF SUPPLEMENTALS, BUT BEFORE I CONTINUE ON, ARE THERE ANY QUESTIONS ASSOCIATED WITH THESE SUPPLEMENTALS? WASN'T THERE A PARKS CAMERA REQUEST FOR BLIND SPOTS IN THE BRICK? THERE IS, AND WHEN WE GET TO THE ADDITIONAL FUNDS, WE'LL GO THROUGH THAT SUPPLEMENTAL REQUEST AS WELL.
[00:40:03]
YOU'RE RIGHT. LOOKING AT IT FROM THAT PERSPECTIVE, CONNECTING THE DOTS.DOES IT TAKE ALL NINE TO GET THAT SAVINGS? I THINK THAT'S GOING TO BE A CONVERSATION THAT CHIEF AND I NEED TO CONTINUE TO HAVE.
I THINK IN SPEAKING WITH HIM, HE THINKS THAT IF THERE WERE LESS THAN NINE, THAT, YOU KNOW, IF WE DIDN'T GET THAT AT ALL, HE STILL FEELS HE COULD GET TO BETWEEN 2 AND $300,000. WE NEED TO SPEAK OPERATIONALLY ABOUT WHAT THAT MEANS FOR HIM AND THE FIRE DEPARTMENT.
WE'RE STILL FINGERS CROSSED ON, YOU KNOW, THE 305 AND NINE SAFER, BUT WE'LL COME BACK TO YOU AND SO HOPEFULLY WHEN I RECOMMEND THE BUDGET ON THE 15TH, WE'LL HAVE A FIRM ANSWER AND YOU'LL SEE WHAT WE'RE FILING AT THAT TIME.
OKAY. SO IN THIS SCENARIO, I JUST WANT TO SHOW YOU WHERE WE ARE FROM A FUND BALANCE PERSPECTIVE AT 20.35%.
SO WHEN YOU WHEN YOU SEE THAT DROP OFF FROM 25% TO 21 AND 20.
THOSE ARE THE THINGS THAT ARE GOING ON IN THE FIVE YEAR PROJECTIONS.
SO GOING ON WITH OUR SECOND SCENARIO.
THIS SCENARIO IS A 3.5% ONE TIME LEVY AND THEN THE REMAINING FIVE YEARS OF OUR FORECAST BEING AT THE 3%.
SO REALLY WHAT WE GET HERE IS WE CAN GET ONE ADDITIONAL SUPPLEMENTAL, AND SO IF I HAVE A ONE TIME REVENUE, I WAS ONLY LOOKING TO ESTABLISH A ONE TIME COST.
SO WHAT WE'VE ADDED HERE IS HIGHLIGHTED IN YELLOW FOR YOU, AND IT'S THE FACILITIES MASTER PLAN THAT MR. OSCARSSON SPOKE ABOUT.
SO THIS IS LOOKING AT WHAT ARE OUR LONG TERM SPACING NEEDS FOR ALL OF OUR DEPARTMENTS.
WHAT'S THE SQUARE FOOTAGE, WHAT NEEDS TO BE CO-LOCATED? HOW MANY EMPLOYEES DO WE ANTICIPATE THAT WE'RE GOING TO HAVE? IT'S JUST THAT MASTER PLAN SCENARIO THAT FRANKLY, I THINK WOULD BE VERY, VERY BENEFICIAL AS WE LOOK FOR LONG TERM NEEDS HERE FOR THIS FACILITY AND OTHERS.
SO THAT'S THE ONLY THING THAT CHANGES ALL THE OTHER RANKINGS REMAIN THE SAME IN THIS SCENARIO, AND FROM A FUND BALANCE PERSPECTIVE, YOU SEE 21%, SO SLIGHTLY HIGHER. WHEN WE GO INTO THE THIRD SCENARIO.
I DID PROPOSE AN ADDITIONAL THREE POSITIONS, AND WHAT I WOULD SAY IS THERE ARE A NUMBER OF SCENARIOS THAT WE COULD HAVE GONE THROUGH HERE AND THERE ARE A NUMBER OF REQUESTS THAT ARE VALID.
WHAT I WOULD SAY IS, IS THAT IN THE EVENT YOU, JUST FOR CONTEXT PERSPECTIVE, IF YOU DID NOT FUND THESE ADDITIONAL THREE POSITIONS THAT I'M ABOUT TO GO OVER, YOU COULD YOU WOULD SEE SUPPLEMENTALS RISE FROM $500,000 A YEAR TO ABOUT $650,000 A YEAR, YEAR OVER YEAR.
SO YOU WOULD HAVE SOME ADDITIONAL CAPACITY THERE.
SO WHEN WE LOOK AT THESE SCENARIOS, I'VE ADDED THREE ADDITIONAL POSITIONS.
ONE IS A PURCHASING SPECIALIST.
SO THE CITY IS BECOME MUCH MORE COMPLEX IN OUR PURCHASING.
WE'VE GOT MORE CONTRACTS THAN WE'VE EVER HAD, MORE POS.
I THINK MATT CAN TELL YOU THAT IN JUSTIN THERE'S JUST A LOT OF WORK GOING THROUGH A FEW PEOPLE.
SO THIS IS BASICALLY ADDING A PERSON TO HELP WITH THOSE CONTRACTS, TO HELP WITH CREATION OF POS, TO HELP PROCESS THE PAPERWORK, AND THIS OTHER SCENARIO NUMBER 21, WE HAVE A PARK SUPERVISOR AND AN IRRIGATION SPECIALIST.
SO IF YOU RECALL ORIGINALLY THESE WERE ACTUALLY TWO SEPARATE SUPPLEMENTAL REQUESTS, AND I ASKED JEN AND DAVID IF IT WERE POSSIBLE TO COMBINE THESE JUST FROM A BUDGET SAVINGS PERSPECTIVE, AND THE ANSWER WAS YES.
SO WHAT THIS SUPERVISOR WOULD DO IS IT WOULD HELP TO MANAGE OUR THIRD PARTY CONTRACT SERVICES FOR LITTER ABATEMENT, RIGHT OF WAY MAINTENANCE, LANDSCAPING, BUT IT ALSO HELPS TO PERFORM ADDITIONAL WORK ON OUR IRRIGATION SIDE.
SO ABOUT 400 HOURS ADDITIONAL HOURS OF IRRIGATION PMS A YEAR.
WE SPENT A LOT OF MONEY ON LANDSCAPING AND WE NEED TO MAKE SURE THAT WE'RE KEEPING THE SYSTEMS UP TO DATE OR IN THE EVENT THAT WE, YOU KNOW, LOSE OUT ON THAT MONEY, AND THEN THIS LAST SCENARIO IS AN EMPLOYEE RELATIONS SPECIALIST.
YOU KNOW, THIS IS JUST A SIDE EFFECT OF A GROWING MUNICIPAL CITY WITH MORE EMPLOYEES.
THERE ARE MORE CHALLENGES, MORE, MORE GRIEVANCES, MORE MORE OF EVERYTHING.
[00:45:07]
SHARE AND IN CONTRACTS AND EMPLOYEE RELATIONS, AND SO THESE THREE POSITIONS ARE OF WHAT I'VE ADDED.IT'S JUST A BALANCING ACT OF WHAT CAN WE FUND, HOW DO WE BEST MEET THE NEEDS OF THE CITY , BUT IN THIS SCENARIO, A 3.5% JUST KIND OF SHOWS YOU WHERE WE'RE AT AND THEN 21.26% AT THE END OF FIVE YEARS.
I'VE DONE A LOT OF INFORMATION THAT YOU GUYS IS ANY QUESTIONS, ANY CONCERNS, ANYTHING THAT YOU WOULD LIKE TO SEE DIFFERENT OR REFLECTED DIFFERENT IN THE RECOMMENDATIONS? THE HANDGUN REPLACEMENT IS EXACTLY WHAT I WAS GOING TO BRING UP.
SO THAT IS THAT HAVE AN ONGOING COST.
THAT'S WHAT I THOUGHT. SO WE COULD SWAP OUT ONE OF 1 OR 2 OF THE ONGOINGS FOR A ONE TIME COST AND IT WOULD THAT WORK. SO WHAT I WOULD SAY IS THAT I ACTUALLY SPOKE TO MR. AVILA BEFORE THIS MEETING, AND IN THE EVENT THAT THE COUNCIL WANTED TO ADD THE HANDGUNS AS A ONE TIME COST AND LEAVE THESE POSITIONS THAT I'VE RECOMMENDED, WE WOULD STILL REMAIN ABOVE THE 20% FUND BALANCE.
SO YOU COULD CERTAINLY REMOVE, BUT IT'S NOT NECESSARILY REQUIRED IN ORDER TO STAY ABOVE THE 20%.
THANKS FOR THAT. WHAT I'LL DO UNLESS THE COUNCIL SAYS OTHERWISE, I'LL CONTINUE WITH THE PRESENTATION, BUT TOWARD THE END I'LL JUST LOOK TO WHERE YOU GUYS WANT TO BE FROM A LEVY PERSPECTIVE.
DID YOU HAVE A QUESTION COUNCIL MEMBER RUSSELL? I'LL WAIT. YES, SIR.
SO THAT COVERS THE MAJORITY OF THE GENERAL FUND HERE.
SO NOW WHAT I'M GOING TO BE DOING IS TRANSITIONING INTO OUR ENGINEERING AND CAPITAL PROJECTS.
WE'RE DOING MORE PROJECTS THAN WE'VE EVER DONE BEFORE.
THERE'S A LOT GOING ON IN THE CITY.
OUR IN-HOUSE ENGINEERING STAFF HELPED SUPPORT THE CAPITAL PLAN.
IN SOME CASES, THEY'RE ENGINEERING.
IN ALL CASES, THEY'RE HELPING TO OVERSEE THOSE PROJECTS, REVIEW THE ENGINEERING PLANS BY THIRD PARTIES AND MAKING SURE THOSE PROJECTS ARE COMPLETED ON TASK AND WITHIN BUDGET. ERIC HAS REQUESTED AN ADDITIONAL THREE POSITIONS JUST TO HELP KEEP UP, BECAUSE I WILL SAY I THINK OUR ENGINEERING STAFF IS KIND OF AT CAPACITY FOR WHAT THEY CAN DO. THIS BULLET HERE SAYS THAT THERE'S NO IMPACT TO THE GENERAL FUND IN THE SENSE FROM A MAINTENANCE OPERATION PERSPECTIVE, YOU DIDN'T SEE THESE POSITIONS LISTED ABOVE BECAUSE THE BONDS THAT WE ISSUE HELP.
SO THOSE FIGURES ARE FACTORED IN WHEN WE'RE CONSIDERING HOW MUCH BONDS TO ISSUE FOR PROJECTS.
SO THERE WERE THREE REQUESTS ON THE CAPITAL SIDE, CAPITAL ENGINEERING SIDE.
SO THINK OUR VERTICAL CONSTRUCTION FOR POLICE STATION AS WELL AS OUR FIRE STATION AND ANY OTHER IN-HOUSE PROJECTS THAT WE MIGHT DO AT THIS TIME, I'M GOING TO RECOMMEND A THE POSITION FOR THE ROADWAY AND THE WATER WASTEWATER, AND KEEP IN MIND, THIS COULD BE A POSITION OR IT COULD BE A THIRD PARTY SERVICE CONTRACT, JUST DEPENDING ON WHAT WE'RE ABLE TO FIND. I THINK THAT HELPS GIVE STAFF CAPACITY, AND RIGHT NOW, YOU KNOW, WE'RE NOT TO THE STAGE WHERE WE'RE GOING VERTICAL ON THESE BUILDINGS YET.
WE'RE GOING TO BE ENGAGING A CONSTRUCTION MANAGER AT RISK.
THEY'RE GOING TO HELP US THROUGH THE ENGINEERING ASPECT OF THAT.
I THINK THAT WE CAN REEVALUATE THAT NEED IN A FUTURE YEAR WHEN WE'RE GOING VERTICAL, AND I DO THINK THE TWO POSITIONS THAT I'M RECOMMENDING PROVIDE SOME ADDITIONAL CAPACITY FOR THAT GROUP. SO ANY QUESTIONS AS IT RELATES TO THESE POSITIONS AND ANY CONCERNS WITH RECOMMENDATIONS FROM A FUNDING PERSPECTIVE? YOU SAID THE FUNDING COMES FROM THE BOND BECAUSE IT'S PRICED IN.
SO WHEN THAT PARTICULAR PROJECT IS DONE, DO THESE ROLL OVER TO ANOTHER BOND PROJECT? YEAH, SO THEY CAN BE USED.
ALL RIGHT. SO WE'RE ABOUT HALFWAY THROUGH.
SO WE'VE GOT THE GENERAL FUND DONE.
NOW WE GO THROUGH ALL THE OTHER FUNDS. SO I'M GOING TO START WITH WATER WASTEWATER AND CONTINUE ON THROUGH THE FUNDS THAT YOU SEE HERE.
SO EACH ONE OF THESE KIND OF GIVES SOME CONTEXT TO WHAT THE FUNDS DO.
I'M NOT GOING TO BORE YOU GUYS WITH THE DETAILS.
YOU KNOW, WHAT THE WATER AND WASTEWATER FUND DOES, BUT OBVIOUSLY JUST PROVIDES OUR WATER AND WASTEWATER SERVICE TO OUR CUSTOMERS, AND WE WORK DIRECTLY THROUGH THE CITY OF FORT WORTH FOR WATER TREATMENT AND SEWER TREATMENT.
[00:50:02]
SO THERE ARE FOUR THERE WERE FOUR SUPPLEMENTAL REQUESTS ON THE WATER WASTEWATER SIDE.I AM RECOMMENDING ALL FOUR OF THOSE THIS YEAR, AND I'M GOING TO GO THROUGH EACH ONE OF THEM.
I'LL START WITH THE SEWER REORGANIZATION AND THE WATER REORGANIZATION.
THIS IS VERY SIMILAR TO WHAT I DISCUSSED ON THE STREET AND FACILITY SIDE.
ON THE WATER AND SEWER SIDE, YOU SEE WATER SYSTEM IMPROVEMENTS SLASH PREVENTATIVE MAINTENANCE FOR BOTH WATER AND ON THE WASTEWATER SIDE, I'LL SPEAK TO THE WASTEWATER SIDE FIRST. SO WE HAVE WHAT'S CALLED INFLOW AND INFILTRATION.
EVERY MUNICIPALITY MUNICIPALITY HAS IT.
THIS IS WHERE WATER SEEPING INTO OUR SEWER SYSTEM, EITHER THROUGH GROUNDWATER OR GETTING IN FROM RAIN OR OTHER SOURCES, AND REALLY WHAT THAT RELATES TO IS THAT IT TAKES UP OUR CAPACITY AND WE HAVE TO PAY TO TREAT THAT WATER, AND SO TO THE EXTENT THAT WE CAN PREVENT IT AND IDENTIFY IT, IT'S MUCH MORE COST EFFECTIVE TO DO SO.
SO THERE ARE STRATEGIES LIKE SMOKE TESTING, FLOW MONITORING, WHERE WE'RE LOOKING AT THE FLOWS INTO OUR DRAINAGE BASINS BEING MUCH MORE PROACTIVE ON THE MAINTENANCE SIDE, AND SO I'M RECOMMENDING THIS AND THIS IS SOMETHING WE SHOULD DO ANNUALLY AND THIS WOULD JUST BE THE START OF THAT PROGRAM.
ON THE WATER SIDE, THIS WOULD BE MORE STUDY BASED AND IT COULD VARY FROM YEAR TO YEAR.
ALL OF OUR WATER COMES FROM THE CITY OF FORT WORTH.
RIGHT NOW, WE DO NOT HAVE A SECONDARY WATER SOURCE.
SO THOSE ARE THE RECOMMENDATIONS ON THE WATER WASTEWATER SIDE, AND I WOULD SAY, TOO, AS I ALLUDED TO EARLIER, ALL OF THESE ARE FACTORED INTO OUR FIVE YEAR PROJECTIONS, AND SO WHEN I GO THROUGH THESE FUNDS, I'LL SHOW YOU AND WE STAY ABOVE THE 20% AND ALL OF THESE SCENARIOS WITH THE RECOMMENDATIONS THAT I'VE MADE, ANY QUESTIONS, CONCERNS ASSOCIATED WITH THE RECOMMENDATIONS FOR SUPPLEMENTALS ON THE WATER AND WASTEWATER SIDE.
SO WHEN I GET TO A FUND BALANCE PERSPECTIVE AND I SPEAK TO WHAT THE FUND BALANCE IS, WE'LL JUST SHOW YOU A SNAPSHOT OF WHAT THE 4B IS, BECAUSE PARKS PERFORMANCE FUND DOES NOT HAVE A FUND BALANCE.
SO THERE WERE A HANDFUL OF RECOMMENDATIONS HERE AND I'LL GO THROUGH EACH ONE OF THEM AGAIN.
SO ON THE PART TIME WAGES, WHAT I'LL SAY IS IF THE COUNCIL RECALLS LAST YEAR WE DID MAKE SOME PAY ADJUSTMENTS TO OUR FRONTLINE STAFF AT THE BRICK AND THOSE WERE NEEDED ADJUSTMENTS BECAUSE WE WERE HAVING A HARD TIME HIRING FOLKS AND THIS IS JUST BASICALLY A REFLECTION THAT STRATEGY WORK.
WE'RE ABLE TO HIRE MORE PEOPLE NOW AND WE'RE RETAINING THEM.
SO THIS 153,000 IS NOT REALLY AN ADDITION.
IT'S JUST REFLECTIVE OF THE WORK THAT WE'RE DOING TODAY.
WE'RE PROJECTING IT TO BE OVER BUDGET AS IT RELATES TO PART TIME WAGES.
SO THIS IS JUST A TRUE UP OF WHAT WE THINK WE'RE ACTUALLY GOING TO BE.
COUNCIL MEMBER JOHNSON, THESE ARE THE THREE ADDITIONAL CAMERAS THAT YOU WERE REFERENCING FOR BLIND SPOTS WITHIN THE BRICK, WE'VE GOT A CONTINUATION OF REPLACING THE WOMEN'S LOCKER ROOM, AS WE DID FOR THE MEN'S LOCKER ROOMS THIS YEAR, AND THEN WE HAVE A NEW GYM FLOOR PROTECTIVE COVER AND THAT IS INCLUSIVE OF ALL THE RECOMMENDATIONS THAT I HAVE ON THE PARKS PERFORMANCE SIDE.
ANY QUESTIONS, CONCERNS AS IT RELATES TO THESE RECOMMENDATIONS? OKAY. SO HIDDEN CREEK GOLF COURSE AGAIN, SAME THING.
ULTIMATELY SUBSIDIZED THROUGH, AND BEFORE I GET INTO THE DETAILS HERE, I WILL JUST GIVE JAMES AND JEN A COMPLIMENT THAT WE'RE SEEING RECORD ROUNDS OF GOLF.
IN MY MIND, WE'VE BEEN REALLY FOCUSING IN ON MAINTENANCE.
WE'LL BE DOING A LOT OF CART PATH REPLACEMENT THIS YEAR, AND SO REALLY WHAT THESE ARE IS THIS IS JUST THERE WAS A LOT OF DEFERRED ITEMS AT THE GOLF COURSE, AND JAMES HAS BEEN VERY PROACTIVE IN TRYING TO IDENTIFY SOME ONE TIME COSTS OF THINGS THAT WE NEED LARGELY EQUIPMENT, A COOKTOP.
[00:55:03]
I THINK THE ONE LARGE ITEM IS GOING TO BE A RECOMMENDED GOLF COURSE PRO TO HELP JAMES JUST WITH THE LEVEL OF PLAY THAT WE HAVE AND THE MORE ROUNDS, HE'S DOING EVERYTHING HE CAN TO KEEP UP WITH THE WORK, AND THIS IS JUST BE SOMEONE TO HELP HIM AND ALSO CONTINUE THAT CUSTOMER SERVICE AND ALLOWING HIM TO FOCUS IN ON THE LONG TERM PLANNING FOR THE COURSE, BUT WITH THAT SAID, THIS IS THE RAREST SCENARIO WHEN I RECOMMEND ALL OF THE SUPPLEMENTALS, BUT ANY QUESTIONS OR CONCERNS AS IT RELATES TO THIS? I WOULD SAY I KNOW WE HAD A DIALOG ABOUT PURCHASING OF AN ICE MACHINE.SO THIS WILL NOT BE A PURCHASE.
YEAH. I'VE GOT A QUESTION ON THIS.
YES, SIR, AND IT'S THE GOLF SHOP MANAGER PRO.
OKAY. I GOT A PROBLEM WITH THAT ONE, AND I LOVE THE GOLF COURSE.
I THINK THE MONEY COULD BE SPENT IN ANOTHER DIRECTION OF THE GOLF COURSE BETTER THAN THAT.
I THINK IF THERE'S A PROBLEM, FOR EXAMPLE, OF HELPING THE PRO OR HELPING THE MANAGER SET UP TOURNAMENTS, I THINK MAYBE YOU COULD MAYBE GET A EITHER A PART TIME OR PAY ONE OF THE PROS A LITTLE MORE MONEY AND LET HIM HELP DO THAT, BUT I THINK THERE'S A WAY AROUND THAT ONE.
OKAY. $93,000 IS A LOT OF MONEY.
YES, SIR. FOR ONE PERSON TO DO THE INSIDE OF THE GOLF SHOP.
OKAY, AND THAT'S JUST MY FEELINGS ABOUT IT, AND MAYBE NO ONE ELSE FEELS THAT WAY.
IS THAT A GOLF PRO JUST GOING TO BE INSIDE OR OUTSIDE FOR TOURNAMENTS? SO WHAT I'M GOING TO DO IS I KNOW THE GUY THAT KNOWS EVERYTHING ABOUT THE SUPPLEMENTAL REQUEST.
SO JAMES, IF YOU DON'T MIND SPEAKING TO THIS, IT WOULD BE HELPFUL.
THANK YOU. THE ANSWER TO THAT QUESTION IS IT'S KIND OF AN ALL ENCOMPASSING POSITION.
THE POSITION WILL OVERSEE CARTS, PRO SHOP, ASSIST WITH MERCHANDIZING, ASSIST WITH SELLING AND COORDINATING GOLF TOURNAMENTS.
ADDITIONALLY, THERE'S NOT A BACKUP ADMIN.
SO THAT POSITION WOULD ALSO BE BACK UP ADMINISTRATION.
IN FY 21 THERE WERE THREE POSITIONS THAT WERE COMBINED INTO ONE.
THERE WAS A DIRECTOR, A HEAD PRO AND AN ADMIN POSITION THAT WERE ALL COMBINED INTO MY POSITION.
SO IT WOULD BE AN ALL ENCOMPASSING TYPE OF POSITION.
OKAY. IN MY OPINION. HOW MANY? I'M SORRY. GO AHEAD, RONNIE.
HOW MANY TEACHING PROS OR PROS DO WE HAVE RIGHT NOW? WE HAVE TWO ASSISTANT PROS AND A FLOATING ASSISTANT.
DIDN'T HEAR YOU ON THE LAST ONE.
OKAY. IN MY OPINION, WE'VE BEEN PUTTING A LOT OF MONEY INTO THE PRO SHOP, APPROVING A LOT OF FUNDING FOR MERCHANDISE. YES, SIR.
I WOULD HOPE GET OUR MONEY BACK ON THAT INVESTMENT, AND IN MY OPINION, ONE ADVANTAGE TO HAVING THE GOLF PRO WOULD BE HE COULD MONITOR THE INVENTORY TO MAKE SURE THAT WE DON'T HAVE ANY BLEED OUT LOSS OR LOSE ANY INVENTORY, AND I DON'T KNOW IF ANY OF THAT'S [INAUDIBLE], BUT THAT WOULD BE ONE ADVANTAGE TO HAVING THE GOLF PRO IN THERE, HAVING THEM OVER THE PRO SHOP WOULD BE INVENTORY MANAGEMENT, I WOULD ASSUME.
THAT'S ONE OF THEM, BUT REALLY, THE BIG TOUCH POINT WOULD BE WITH GOLF TOURNAMENTS, BEING ABLE TO UPSELL, BEING ABLE TO COMPLETELY COORDINATE THOSE GOLF TOURNAMENTS.
I WOULD SAY ABOUT 35 TO 40% OF MY TIME RIGHT NOW IS SPENT COORDINATING BOOKING GOLF TOURNAMENTS.
THERE ARE OPPORTUNITIES THAT I LOSE IN THE ABILITY TO UPSELL, AND TO ME, JUST HAVING A PERSON BE ABLE TO UPSELL GOLF TOURNAMENTS PROBABLY COVERS THE MAJORITY OF THAT COST.
THE OTHER THING IS WE HAVE PICKED UP ABOUT 60% ROUNDS AND REVENUE OVER THE LAST THREE YEARS.
WE WERE HISTORICALLY 1.3 MILLION IN REVENUE, GIVE OR TAKE 50,030 THOUSAND ROUNDS.
WE'RE EXPECTING 46,000 ROUNDS AND ABOUT $2.15 MILLION IN REVENUE THIS YEAR.
[01:00:07]
ALL RIGHT. I'D LIKE TO THANK YOU FOR THE JOB THAT YOU'VE DONE.I'M NOT A GOLFER, SO I'VE NEVER MET YOU.
THIS IS THE FIRST TIME I'VE SEEN YOU, AND I JUST WANT TO SAY THANK YOU.
THANK YOU. WITH THE UPTICK IN IN PLAY, IS THERE IS THERE ANY THOUGHT AND THIS WOULD BE VOLUNTEER POSITIONS, BUT GETTING SOME MORE MARSHAL POSITIONS TO KEEP THE SPEED OF PLAY UP? WE'RE CONSTANTLY LOOKING FOR GOOD QUALITY MARSHALS, YOU KNOW, AS WE CAN RECRUIT THEM AND BRING THEM ON BOARD AND TRAIN THEM. ABSOLUTELY.
WE HAVE A FEW THAT HAVE BEEN THERE FOR 10 OR 15 YEARS PLUS AND THE MORE OF THOSE VOLUNTEERS WE CAN FIND, THE BETTER.
IT WOULD BE ME, AND SO WE RUN HISTORICALLY 40% COST OF SALES, WHICH IS A LITTLE BIT HIGH.
I WOULD LOVE TO BE CLOSER TO 35.
THERE ARE SOME LIMITATIONS AS FAR AS STORAGE AND OUR COOKING POTENTIAL.
SO SOME OF SOME OF THE PRODUCTS THAT WE PURCHASE FROM OUR FOOD PROVIDERS, WE HAVE TO HAVE KIND OF PRE-PREPARED, IF YOU WILL, AND SO OUR COSTS ARE A LITTLE BIT HIGHER THERE.
WE ARE LOOKING AT EXPANDING THE MENU TO MAKE A FEW CHANGES WHERE WE CAN REDUCE COST OF SALES INSTEAD OF A PRE COOKED HAMBURGER PATTY. WE'RE LOOKING AT DOING SOME FRESH MADE STUFF, DOING OUR OWN FRIES VERSUS, YOU KNOW, BUYING PRE-MADE FRIES, PRE CUT FRIES.
SO THINGS LIKE THAT, WE'RE LOOKING AT DOING TO HELP WITH COST OF SALES, BUT PRIMARILY I'M THE ONE THAT'S TRACKING THE NUMBERS.
I WILL TELL YOU THIS. IF YOU'VE GOT A 35% FOOD COST, THAT'S GOOD.
OFF THE TOP OF YOUR HEAD AND TELL ME WHAT YOUR LABOR COST IS.
YEAH, WELL, AND THAT TAKES YOU OUT OF THE GAME ON THE OTHER SIDE OF IT.
I MEAN, THAT MAKES IT WE JUST NEED TO LOOK AT NOT ONLY COST, BUT THE LABOR COST ITSELF SO THAT WE CAN I'LL SAY THIS, A RESTAURANT FOR PROFIT CAN'T DO THIS, BUT I WOULD SAY IF YOU COULD JUST BREAK EVEN ON THAT, IT WOULD BE FANTASTIC. SO ONE OF THE SECRETS TO WINNING AT GOLF IS FILLING THE TEE SHEET, AND I 100% AGREE WITH YOU ABOUT TRYING TO BREAK EVEN AT THAT POINT, BUT IF YOU CAN, EVEN IF YOU LOSE A LITTLE BIT AND USE IT AS AN ADVANTAGE TO SELL MORE ROUNDS OF GOLF, HISTORICALLY.
I DON'T DISAGREE WITH YOU AT ALL.
THERE ARE A LOT OF I'M FAMILIAR WITH A FEW OF THE OTHER GOLF COURSES AROUND THE AREA, AND A LOT OF THEM WILL JUST GO WITH THE HAMBURGER FRY HOT DOG DEAL TO HOLD THOSE COSTS DOWN, AND, YOU KNOW, LABOR CAN COME UP THERE AND HELP YOU COOKING A HAMBURGER.
MY POINT IS SIMPLY THIS A PERSON YOU CUT BACK LABOR A LITTLE BIT WHEN YOU CUT OF COURSE, CUT YOUR MENU BACK, AND THAT WILL CERTAINLY HELP YOU WITH THAT PROBLEM, AND I'M NOT SAYING GO AHEAD AND DO THAT.
I'M JUST SAYING THAT'S JUST ONE SUGGESTION TO TRY TO GET US AT SOME KIND OF EVEN SCALE BUT I DO AGREE WITH YOU.
YOU HAVE TO HAVE SOMETHING OUT THERE FOR GUYS THAT AT LUNCH TIME TO HAVE SOMETHING TO PLAY GOLF.
I DON'T DISAGREE WITH YOU AT ALL.
I THINK YOUR CART GIRLS ARE A VERY GREAT ASSET.
YOU'VE HIRED A BUNCH OF KIDS WITH GREAT PERSONALITIES, AND THAT'S WHAT YOU HAVE TO HAVE.
I'M SORRY I GOT INTO SOMETHING HERE I DIDN'T INTEND TO GET INTO.
MAYOR AND COUNCIL, ANY FURTHER QUESTIONS OR FEEDBACK AS IT RELATES TO THE GOLF SUPPLEMENTAL? ALL RIGHT. SO THIS AGAIN, CONSISTENT WITH OTHER PORTIONS OF THE PRESENTATION, JUST LOOKING AT THE FIFTH YEAR SNAPSHOT, MAKING SURE THAT WE REMAIN OVER THE 20% FUND BALANCE.
SO IT'S A SUPPORT IT'S BASICALLY SUPPORTS ALL THE CITYWIDE INITIATIVES.
[01:05:03]
IT'S AN INTERNAL SERVICE FUND.THERE WERE FOUR REQUESTED SUPPLEMENTALS.
CONTINUING WITH OUR ERP IMPLEMENTATION WILL BE REALLY MOVING FORWARD WITH THE CAD IMPLEMENTATION, WHICH LARGELY HINGES ON ESTABLISHING THAT THIRD DATA CENTER. DEPENDING ON WHAT THE COUNCIL DOES WITH THE REQUEST FOR AXON, WE WOULD SEE SOME WORK THERE FROM IT AND THEN WE HAVE A CONTINUATION OF IMPROVING OUR WIRELESS NETWORKS AS WELL AS OUR CLOUD BACKUP.
SO THE THREE REQUESTS THAT I'M RECOMMENDING, ONE IS OUR GIS ENTERPRISE LICENSING.
WE DO NOT HAVE ENTERPRISE LICENSING TODAY.
WHAT THAT MEANS IS WE HAVE A STATIC NUMBER OF LICENSES.
THIS WOULD BE MOVING TOWARD AN ENTERPRISE WIDE LICENSE SYSTEM WHERE IT BASICALLY PROVIDE OUR ULTIMATE GROWTH OF WHAT WE NEED FOR OUR LICENSING, AND THEN THESE TWO POSITIONS HERE, ONE IS AN IT PROJECT MANAGER, AND THIS IS ESSENTIALLY SOMEONE TO HELP RUN OUR DAY TO DAY PROJECTS.
JAMES HAS BEEN RUNNING WITH THE CAD PROJECT, AND SO WE'VE GOT OUR HIGH LEVEL EMPLOYEES DOING A LOT OF THE PROJECT MANAGEMENT AND WE NEED TO I'M RECOMMENDING TO FUND THIS POSITION TO GIVE THEM SOME ADDITIONAL BANDWIDTH.
THERE YOU SEE THAT COMPUTER CONSULTING SUPPORT FOR $120,000, ONE TIME EXPENDITURE.
THIS WAS REALLY AN EITHER OR SCENARIO.
SO JAMES REQUESTED IT IN THE EVENT THAT HE DID NOT HAVE THESE OTHER POSITIONS FUNDED.
SO I'M NOT RECOMMENDING TO FUND IT SIMPLY BECAUSE I'M RECOMMENDING THE OTHER TWO STAFF POSITIONS.
HOWEVER, WE ARE WORKING TO TRY TO CONTINUE TO BUILD THAT FUND BALANCE BECAUSE WE ARE GOING TO HAVE ADDITIONAL UNFORESEEN IT COSTS, AND SO THIS PROGRAM IS GOING TO FUND CRITICAL POSITIONS UP FRONT, AND THEN WE HAVE A BUILDING TOWARD A LARGER FUND BALANCE.
ANY QUESTIONS AS IT RELATES TO THE RECOMMENDATIONS FROM THE I.T.
SUPPORT SERVICES FUND POSITIONS AND RECOMMENDED SUPPLEMENTALS? THE TWO FTES ARE DEFINITELY NEEDED.
I WOULD AGREE WITH YOU, SIR. I WOULD AGREE, AND MAYBE MORE NEXT YEAR.
YES. I HAVE A CTO THAT REMINDS ME OF THE NEED EVERY DAY.
YOU GUYS KNOW OBVIOUSLY WHAT THIS FUND IS, BUT ESSENTIALLY WE COLLECT, YOU KNOW, REVENUE FROM RESIDENTS, ULTIMATELY PAY OUR THIRD PARTY CONTRACTOR FOR REFUSE AND RECYCLING OPERATIONS. THERE WERE TWO REQUESTS THIS YEAR.
THIS IS JUST A PASS THROUGH COST.
IT'S REALLY ONE THAT WE HAVE TO DO AT $30,000.
THERE'S ALSO A SOLID WASTE COORDINATOR POSITION.
SO THIS IS AN ACTUAL POSITION.
I'M NOT RECOMMENDING TO FUND THIS THIS YEAR.
I WILL TELL YOU A COUPLE OF THINGS.
I THINK THE OTHER THING TOO IS THAT WHEN YOUR TRASH IS MISSED, IT'S OBVIOUSLY CRITICALLY IMPORTANT, BUT WE HAVE A VERY LOW MISS RATE, AND SO GIVEN THOSE TWO THINGS AT THIS TIME, I COULD NOT RECOMMEND IT FOR FUNDING, BUT I'M CERTAINLY OPEN TO THE COUNCIL'S FEEDBACK.
ANY CONCERNS ASSOCIATED WITH MY RECOMMENDATIONS HERE IN THE SOLID WASTE FUND? AGAIN, FROM A FUND BALANCE PERSPECTIVE, THIS IS NOT A FUND THAT REQUIRES A MINIMUM FUND BALANCE.
IT'S, YOU KNOW, NOT TOO SMALL, NOT TOO LARGE, AND THEN MOVING FORWARD.
SO THE EQUIPMENT SERVICES FUND NOT TO BE CONFUSED WITH THE EQUIPMENT REPLACEMENT FUND.
EQUIPMENT SERVICE FUND IS GOING TO BE PAYING FOR THE EMPLOYEES THAT MAINTAIN THOSE PIECES OF EQUIPMENT, THIRD PARTY REPAIRS, FUEL COSTS, AND THEN THE TOOL COST, AND SO JUST LIKE WITH THE IT SUPPORT SERVICES FUND, THIS IS FUNDED FROM THE PROCEEDS OF THE DEPARTMENTS THAT HAVE VEHICLES SO LARGELY GENERAL FUND, BUT THE OTHER FUNDS PAY A PROPORTIONATE SHARE AS WELL.
[01:10:02]
THIS WAS A PART OF OUR PRO FORMA AS IT RELATES TO IN-HOUSE EMS SERVICES.THERE WAS AN ADDITIONAL REQUEST FOR A MECHANIC THAT WOULD BE GENERAL BUT ALSO HELP TO SUPPORT EMS. I WOULD TELL YOU, I WOULD LIKE TO I WOULD LIKE TO FUND BOTH OF THESE.
HOWEVER, RIGHT NOW THERE'S ONLY ONE IN AND IT'S JUST SIMPLY A GIVE AND TAKE.
IT'S JUST WHERE DO WE FIND WHERE DO WE WANT TO CHANGE? AND SO WITH THAT SAID, ANY QUESTIONS OR FEEDBACK AS IT RELATES TO THE EQUIPMENT SERVICES FUND SUPPLEMENTALS? SAME THING ON THE FUND BALANCE SCENARIO HERE.
THERE'S NOT A MINIMUM. WE HAVE A VERY LOW FUND BALANCE, GROWING SLIGHTLY AS WE CONTINUE ON OVER THE YEARS.
WE'RE NEARING THE HOME STRETCH, I PROMISE.
SO TIF #2 YOU GUYS KNOW, CREATED IN 2005 INCLUDES 720 ACRES AND THE PLAZA IS LOCATED WITHIN IT.
PROCEEDS FROM THE TIF MAY ONLY BE USED TO SUPPORT IMPROVEMENTS OR OPERATIONS WITHIN THE TIF.
WE CURRENTLY HAVE A PART TIME MAINTENANCE INDIVIDUAL THAT HELPS MAINTAIN THE PLAZA, CLEAN THE PLAZA, CLEAN THE RESTROOMS. THEY WORK FOUR DAYS A WEEK.
THIS WOULD BE ANOTHER PART TIME PERSON BASICALLY PROVIDING SEVEN DAY COVERAGE AT THE PLAZA.
$20,000, YOU KNOW, ANNUAL EXPENSE.
SO THERE'S A MARGINAL IMPACT TO THE TIF, BUT ANY QUESTIONS AS IT RELATES TO THIS SUPPLEMENTAL? AND THEN PEG FUNDING.
OUR PEG FEES CAN BE USED TO ENHANCE COMMUNICATION TO THE PUBLIC.
WE HAD ONE REQUEST AND IT IS VERY NEAR TO THIS ROOM.
SO THIS IS THE FIRST STEP IN THAT SCENARIO.
SO ANY QUESTIONS OR CONCERNS AS IT RELATES TO THE REPLACEMENT OF CRESTRON? I DON'T THINK THE CITY SECRETARY WOULD ARGUE WITH ME ON THIS ONE.
THAT WAS A MOUTHFUL, BUT I THINK, YOU KNOW, WE'VE ALREADY GOT VERY CLEAR FEEDBACK FROM THE COUNCIL AS IT RELATES TO THE DEBT SERVICE SIDE, AND WE APPRECIATE THAT, BUT NOW, YOU KNOW, TO MOVE FORWARD WITH REALLY FINALIZING THE BUDGET, WE NEED TO BE CLEAR AS IT RELATES TO WHAT WE WANT TO DO WITH THE SUPPLEMENTAL REQUEST, AND SO NOT JUST WITH THE GENERAL FUND, BUT WITH ALL THE OTHER FUNDS AS WELL, AND WHAT I WOULD SAY IS I'M HAPPY TO TALK ABOUT SUPPLEMENTALS AS MUCH AS YOU WANT, BUT WE ARE NEARING THE WITCHING HOUR AS IT RELATES TO GETTING THE BUDGET FILED.
SO THE NINTH IS KIND OF RIGHT AT THE LAST POSSIBLE TIME WE CAN DO THAT.
I WOULD SAY IF YOU FEEL LIKE WE NEED ADDITIONAL TIME TO TALK THROUGH SUPPLEMENTALS, VERY LIKELY WE WOULD NEED TO COME IN THE FORM OF A SPECIAL CALLED MEETING, BUT WITH THAT SAID, I THINK WHAT I'D ASK, IT WOULD PROBABLY BE EASIER TO SPEAK TO THE OTHER FUNDS BEFORE WE GET TO THE GENERAL FUND.
THERE REALLY WAS NOT A LOT OF QUESTIONS OR CONCERNS.
SO BEYOND THAT ONE POSITION, IS THERE ANY FURTHER FEEDBACK OR QUESTIONS RECOMMENDATIONS AS IT RELATES TO MODIFICATIONS TO THOSE RECOMMENDATIONS? TOMMY, THE ONLY SUPPLEMENT THAT CONCERNS ME IS THE EQUIPMENT SERVICE FUND.
YES, SIR. SECOND AUTO TECH YES, SIR.
WOULD THAT TECH HAVE BEEN CERTIFIED FOR EMS, ALSO FOR EMERGENCY VEHICLES? YES, SIR. THAT'S WHAT WE WOULD LOOK FOR, AND WE PAY A CERTIFICATION, PAY ESSENTIALLY FOR THAT POSITION AS WELL.
THAT'S ONE THAT I WOULD HAVE CONCERN WITH.
YOU KNOW, THAT'S NEAR AND DEAR. YES, SIR.
IF THERE'S ANY WAY WE CAN WORK THAT BACK IN.
YES, SIR, BUT I'D APPRECIATE IT IF YOU JUST DO AN OVERVIEW AND SEE IF THERE MAY BE AN OPPORTUNITY.
IT'S NOT A MAKE OR BREAK DEAL WITH ME.
I AGREE WITH LARRY ON THIS, BUT WE DO HAVE BRAND NEW VEHICLES.
SO OUR CERTIFICATION HITS A LITTLE QUICKER.
[01:15:03]
UNDERSTOOD, AND I THINK TO SOME OF IT HINGES ON THE COUNCIL'S DIRECTION ON THE 3.5% VERSUS THE 3%.I DON'T WANT TO BE PRESUMPTIVE ABOUT WHAT THE COUNCIL WANTS TO DO ABOUT THE 3% OR THE 3.5%, BUT CERTAINLY MORE LEVERAGE THERE WITH THAT IN THAT SCENARIO.
ARE WE READY TO TALK NOW? ARE YOU READY? YOU'RE AT THE END.
I CAN'T WAIT TO TALK ABOUT THE GENERAL FUND.
ONE IS THE DIFFERENCE BETWEEN 3 AND 3 AND A HALF IS $8 A YEAR FOR EVERY PERSON IN THE CITY.
I WOULD PREFER TO NOT LOCK IN THAT EXTRA MONEY AS AN ONGOING COST, BUT TO USE IT FOR ONE TIME COSTS, BUT WITH THAT BEING SAID, I MEAN, I DON'T KNOW THE CRITICALITY ON YOUR ACROSS THE BOARD SLIDE ABOUT 21 AND 22, WHICH IS THE IRRIGATION SPECIALIST AND THE EMPLOYEE RELATIONS SPECIALIST, BUT BUT IF WE WERE GOING TO HAVE SOME ONGOING, I WOULD ADD IN THE EMS TECH, THE SECOND ONE AND THEN I KNOW YOU MENTIONED THAT MARTIN SAID HE HAS FOUND THE MONEY FOR THE POLICE TO HAVE THEIR SERVICE WEAPONS.
I WOULD PUT THAT IN THERE AS WELL.
THAT'S I THINK THAT'S THAT WOULD BE A GREAT PROGRAM BECAUSE I KNOW A LOT OF THE SMALLER BUSINESSES HERE DO NOT HAVE THOSE, BUT, YOU KNOW, THAT'S NOT NECESSARILY SUPER CRITICAL. SO THAT FREE UP ANOTHER 15,000.
YES, SIR, AND I KNOW ALL OF THIS RELIES ON CHISHOLM SUMMIT COMING ON ON TIME.
THERE'S A BIG CHUNK OF REVENUE.
NOW, OBVIOUSLY, CRAFT MASTERS PLAYS A ROLE INTO THAT, TOO.
SO I THINK YOU HAVE I FEEL VERY CONFIDENT IN WHAT WE'RE RECOMMENDING, THAT IT'S SUSTAINABLE.
I DO THINK THAT'S JUST SOMETHING THAT WE HAVE TO TAKE ON A DAY BY DAY APPROACH.
AS IT RELATES TO GROWTH, WHAT'S THE IMPACT OF CRAFT MASTERS? HOW QUICKLY IS CHISHOLM SUMMIT MOVING? BUT WE'VE BEEN CONSERVATIVE ON THOSE ESTIMATES.
OKAY, THAT'S GOOD, BUT YEAH, JUST TO SUMMARIZE, I'M FOR THE FIVE AND THREE AND A HALF ACROSS THE BOARD AND TO DO THE EMS TECH AND SERVICE WEAPONS FOR THE, BUT EVERYTHING ELSE IS LOOKING GOOD, BUT, YOU KNOW, MAYBE FOCUS ON THE [INAUDIBLE].
TOMMY I'M ALSO FOR THE 3.5. I'VE RUN THE 3.0 SCENARIO OVER AND OVER AND OVER AGAIN, AND IN 27, 28, WE GET INTO TROUBLE THAT WE CANNOT GET OUT OF WITH THE 3.5, WE'D HAVE TO GO TO THE VOTER OR HOPE THAT GROWTH WOULD EXCEED TO 3 TO 3.5 AND GROWTH.
YES, SIR. WHICH WOULD GIVE US SEVEN.
YES, SIR. ARE YOU OKAY WITH THREE, THREE AND A HALF? OKAY, SO THAT'S ONE THING OUT OF THE WAY.
IS THERE ANY OTHER COMMENTS? VICTORIA, YOU GOT ANYTHING? I AGREE WITH THE MAYOR ON THE SECOND EMS TECH.
I COMPLETELY HEARD THAT PRESENTATION LOUD AND CLEAR THAT WE WERE GOING.
YOU'RE HAVING TO GO BACK AND BEG SOMEONE TO COME OUT OF RETIREMENT AND PAY THEM REALLY HIGH AMOUNT BECAUSE IT'S SO SPECIALIZED, BUT I WONDER IF BECAUSE THEY'RE NEW, IF THERE'S AN OPPORTUNITY TO MAYBE HIRE THEM LIKE MIDWAY THROUGH THE NEXT YEAR OR SOMETHING TO GET ONE PERSON STARTED, THAT'S CRITICAL, BUT THE SECOND POSITION, WHILE I AGREE IT NEEDS TO COME AND WE NEED TO PLAN FOR IT, I DON'T KNOW THAT IT HAS TO BE FULL FOR THIS WHOLE YEAR, BUT JUST EXPECTING IT TO ROLL IN MAYBE HALF THE BUDGET OR TOWARD THE END OF NEXT OF THE NEXT BUDGET, AND I ALSO I'M GLAD TO HEAR ABOUT.
[01:20:03]
AND THERE WAS ONE OTHER OH, I KIND OF PIGGYBACKING ON WHAT ADAM SAID ABOUT ON 21 AND 22, THE IRRIGATION SPECIALIST AND THE EMPLOYEE RELATIONS SPECIALIST.I THINK, YOU KNOW, USING YOUR JUDGMENT ON WHAT WE CAN MAKE HAPPEN, BUT I WOULD ALMOST PRIORITIZE THAT EMS TECH POSITION OVER POTENTIALLY LIKE THE EMPLOYEE RELATIONS SPECIALIST, JUST LOOKING AT ONGOING COSTS AND THINGS THAT ARE GOING TO BE COMING FORWARD.
I KNOW WE'RE GOING TO ONLY CONTINUE TO GROW IN THE NUMBER OF EMPLOYEES THAT WE HAVE AND THE ISSUES THAT YOU ALL ARE GOING TO ALL HAVE TO JUGGLE, BUT MAINTENANCE, WE'RE IN A SUPER COMPETITIVE WORLD. WE TALK ABOUT THIS A LOT IN NUMEROUS FIELDS, AND THAT'S ONE AREA WHERE HOPEFULLY CRAFT MASTERS WILL BE ABLE TO HELP US, YOU KNOW, COMING IN THE FUTURE YEARS, BUT I WANT TO MAKE SURE WE HAVE TO KEEP ALL OF THESE THINGS RUNNING AND KEEPING THOSE SPOTS FILLED WITH PEOPLE THAT CAN WORK ON ALL THESE EQUIPMENTS AND TRUCKS AND BIG ITEMS WOULD BE REALLY CRITICAL THAT WE TAKE CARE OF THAT.
THANK YOU FOR THE FEEDBACK YOU GOT ENOUGH TO WORK ON.
SO I'M GOING TO I THINK SO I'M GOING TO SAY I'M GOING TO TELL YOU GUYS WHAT I THINK I HEARD.
SO 3.5% ACROSS THE BOARD LOOKING AT THE HANDGUNS FOR THE OFFICERS IS A ONE TIME COST LOOKING TO FUND THE ADDITIONAL TECH, EITHER MIDYEAR OR THE BEGINNING OF THE YEAR.
I WOULD TELL YOU THAT, YOU KNOW, WHILE THERE MAY BE THEY HAVE THE ABILITY TO BE, YOU KNOW, TO BE EMS CERTIFIED AND WORK ON OUR AMBULANCE EQUIPMENT OR OUR FIRE TRUCKS, THERE'S A NEED ACROSS THE BOARD JUST FOR GENERAL MAINTENANCE AS WELL.
SO I THINK I COULD LOOK AT THE COUNCIL WITH A STRAIGHT FACE AND SAY WE COULD KEEP THAT INDIVIDUAL BUSY FULL YEAR, BUT MARTIN AND I WILL GO BACK AND LOOK AT WHAT THOSE PROJECTIONS ARE AS IT RELATES TO THE OTHER THREE POSITIONS.
WE'LL LOOK AT WHAT THE NUMBERS ARE, COME BACK WITH A RECOMMENDATION, BUT, YOU KNOW, WORST CASE SCENARIO, IF WE GO TO A 3.5% ACROSS THE BOARD, THAT GIVES US ADDITIONAL BANDWIDTH FOR ADDITIONAL REQUESTS AND FUTURE YEARS.
SO OTHER THAN THAT, I THINK I HAVE MY MARCHING ORDERS.
WITH THE EXCEPTION OF ON GOLF, I HEARD ONE IN FAVOR AND ONE OPPOSED TO THE GOLF PRO.
I JUST DIDN'T KNOW THERE WAS OTHER FEEDBACK.
I THINK WE NEED THAT THE SECOND AND I AGREE WITH RONNIE ON SOME ISSUES ON BREAKING THEM UP.
DON'T STAY IN THE SHOP ALL THE TIME, AND I DON'T THINK I THINK JAMES ALREADY ADDRESSED THAT.
I DON'T WANT TO HOLD HIM BACK.
FAIR ENOUGH. YEAH, I AGREE WITH THE MAYOR.
I MEAN, IF HE CAN PAY FOR HIM OR HERSELF WITH JUST THE TOURNAMENTS, THEN IT MAKES SENSE AND MAYBE EVEN LOOK AT THE PRICING ON THE FOOD AND STUFF BECAUSE I KNOW IT'S A PRETTY GOOD DEAL IF YOU GET THE WATER IS CHEAP, THE GATORADE IS CHEAP, THE BEERS ARE IN PINTS INSTEAD OF 12 OUNCE.
I MEAN, I THINK THERE'S SOME PRICING ADJUSTMENT MAYBE.
SO JUST SOMETHING TO THINK ABOUT.
I THINK YOU'RE GOING TO BE MORE BUSY AT THE GOLF COURSE WITH THE THREE HIGH SCHOOLS THAT YOU HAVE SO NICELY GRANTED THAT THEY DON'T HAVE TO PAY A FEE TO COME OUT AND PRACTICE AND THEY'RE NOT GOING TO PRACTICE ANY MORE THAN WHAT THEY'VE DONE IN THE PAST, BUT THEY HAVE ALREADY TOLD ME THEY'RE GOING TO SPEND THEIR MONEY OUT THERE, THAT THEY DID HAVE BUDGETED AND BUYING EQUIPMENT, AND SO I THINK IT'S A GOOD A GOOD THING.
TOMMY, I WANTED TO ASK YOU, HOW MANY FIREMEN'S IN HERE IF WE DON'T GET THE SAFER GRANT? SO RIGHT NOW, IN THIS SCENARIO, IF WE DON'T GET THE ASSUMING WE GET THE SAFER GRANT, THERE'S A BATTALION CHIEF AND LIEUTENANT.
IN THE EVENT THAT YOU DO NOT, I WILL SPEAK WITH CHIEF FREEMAN, BUT IT WILL BE BETWEEN 2 AND 3 FIREFIGHTERS THAT WOULD TAKE THE PLACE OF THE BATTALION CHIEF AND LIEUTENANT.
OKAY. ARE WE COVERED FOR, IS THAT ENOUGH FOR THE FIREMAN TO GO INTO A FIRE AND NOT HAVE TO CALL OTHER OTHER OUTSIDE DEPARTMENTS TO COME AND BACK US UP? ARE WE LEGALLY COVERED? SAY IF WE HAVE TO HAVE TWO PEOPLE INSIDE AND TWO PEOPLE OUTSIDE, IS THAT ENOUGH TO COVER THAT? SO WHAT I'M GOING TO DO IS I'M GOING TO ASK CHIEF FREEMAN TO COME UP AND I DON'T WANT TO SPEAK ON HIS BEHALF.
GREAT QUESTION, COUNCIL MEMBER ANDERSON.
AS THE CITY MANAGER JUST SAID, IF WE DON'T GET THE SAFER GRANT AND WE ARE HOPING, HOPING, HOPING--THEY NOTIFY ON FRIDAYS, SO WE HAVE TO WAIT EVERY WEEK UNTIL FRIDAY.
IF WE DON'T GET IT, THEN WHAT MR. LUDWIG AND I HAVE SAT DOWN AND TALKED ABOUT IS WE WOULD TAKE AND LOOK AT THE NUMBER, THE TOTAL COST, HOW MANY FIREFIGHTERS WE COULD POTENTIALLY
[01:25:07]
BRING ON WITH OFFSETS.SO I WON'T BE ABLE TO OFFSET DOLLAR FOR DOLLAR, BUT EVERY TIME WE LOOK AT BRINGING ONE ON, I'M GOING TO BE WORKING WITH CITY MANAGER AND MARTIN TO PROJECT OUT OUR OVERTIME COST.
WE'RE GOING TO MOVE UP TO 17 FROM 15 TO 17, AND WE'RE THE BALANCING ACT COMES FROM IF WE DON'T GET THE SAFER WOULD BE WE CAN ONLY REDUCE OVERTIME SO MUCH, AND IF WE REDUCE IT TOO MUCH, WELL, THEN WE'RE GOING TO BE HIRING THE SAME PEOPLE OVER AND OVER AND OVER AGAIN. SO OUR GOAL WOULD BE, IF YOU RECALL, WOULD BE SIX, FOUR AND TWO, AND EVERY ONE OF THOSE SCENARIOS, SIX GETS US MORE CAPACITY AND THERE'D BE MORE OFFSETS FOR GETS US LESS CAPACITY WOULD COME WITH COMMENSURATE OFFSETS.
TWO IF YOU RECALL, GETS US BACK DOWN TO WHERE WE HAVE A CAPACITY OF ONE FOR UNSCHEDULED LEAVE.
BECAUSE UNSCHEDULED LEAVE IS IS OUR CHALLENGE.
SO I KNOW I'VE GIVEN YOU A LOT TO THINK ABOUT, BUT IT WOULD BE AGAIN A PROCESS CITY MANAGER AND I WOULD COME SIT DOWN AND LOOK AT FROM AN OPERATIONAL STANDPOINT, MY RECOMMENDATION AND, AND HOW CAN WE OFFSET HOW MUCH CAN WE OFFSET AND MAXIMIZE THE NUMBER.
SO I HOPE THAT ANSWERS YOUR QUESTION.
BASICALLY TWO MINIMUM BECAUSE YOU WANT TO MOVE FROM 15 TO 17.
YES, CAPACITY FOR OVERTIME BECAUSE IT'S STILL NOT GOING TO COMPLETELY BALANCE OUT.
CORRECT. BECAUSE GOING BACK TO THE STUDY, I KNOW YOU DON'T HAVE IT IN FRONT OF YOU, BUT IF WE HIRE TWO, THAT GETS US BACK TO A CAPACITY OF ONE FIREFIGHTER PER SHIFT PER DAY FOR UNSCHEDULED LEAVE, BECAUSE RIGHT NOW WE'RE BASICALLY OR WHEN WE GO OCTOBER 1ST, WE'RE AT A POINT THREE.
SO ANY TIME SOMEBODY CALLS OFF SICK, WE HAVE CAPACITY FOR TWO SCHEDULED, BUT ANYTIME WE REACH AN UNSCHEDULED WELL, THEN THAT'S WHEN IT WILL AUTOMATICALLY DRIVE OVERTIME.
SO AS THE STUDY REVEALED, TWO FIREFIGHTERS WILL GIVE US CAPACITY FOR THAT ONE UNSCHEDULED.
I CAN'T QUITE REMEMBER WHAT YOU SAID ABOUT OVERTIME COST.
IT'S BEEN A WHILE SINCE YOU SAID THAT.
IS IT IS THAT JUST KILLING US? I MEAN, IS THAT THE MORE IF YOU WOULD HIRE SOMEBODY FULL TIME, SHOULDN'T IT REDUCE THE OVERTIME? YES, SIR. I THINK, YOU KNOW, FISCALLY SPEAKING, WHEN WE HIRE OVERTIME, WE'RE PAYING TIME AND A HALF, AND THE FACT IS, BECAUSE WE HAVE A 0.03 CUSHION, WHICH IS BASICALLY ZERO EVERY TIME WE HAVE MORE THAN TWO PEOPLE OFF, WE LITERALLY HAVE NO OPTION BUT TO HIRE OVERTIME.
SO THAT'S THE GOOD THING ABOUT THE SAFER GRANT OR WORKING WITH THE CITY MANAGER'S OFFICE AND FINANCE IS TO FIGURE OUT HOW WE CAN LEVERAGE REDUCING OVERTIME, AND THEN WE PARLAY THAT INTO FTES.
WELL IF IT WAS, IF 300,000 GETS YOU THREE IF WE HIRED SIX BUT THEN SAVED 300, YOU BASICALLY PAID FOR THE SIX OR YOU PAID FOR THREE, AND SO I'D BE INTERESTED TO SEE WHAT THE OFFSET IS IN ESSENCE AND AGAIN, FRIDAY'S DON'T COME QUICK ENOUGH FOR THE AGAIN, JUST TO REITERATE, WE DON'T KNOW AND WE HAVE I THINK WE HAVE A VERY, VERY STRONG CASE TO GET THE SAFER, WE QUALIFY FOR THE SAFER.
THERE'S NO DOUBT THE NEED IS THERE.
WE'RE JUST WAITING FOR THE OFFICIAL WORD ONE WAY OR THE OTHER, AND HOPEFULLY IT WILL BE THIS FRIDAY.
IF NOT, WE HAVE TO WAIT FOR FOLLOWING WEEK.
THE SAFER GRANT COMES THROUGH BECAUSE I WANT TO FEEL SAFE WITH ENOUGH [INAUDIBLE].
ABSOLUTELY, AND I WANT THE POLICEMAN TO HAVE THOSE EQUIPMENT THEY NEED.
RIGHT. THE SAFER GRANT CITY WILL REQUIRE MORE.
YES, SIR. THE SAFER GRANT WILL BE A HUGE BONUS TO THIS COMMUNITY.
I THINK I HAVE THE FEEDBACK THAT I NEED.
I WANT TO THANK YOU FOR THE CLEAR FEEDBACK THAT GIVES US EXACTLY WHAT WE NEED.
I GOT ONE QUESTION OR ONE STATEMENT ABOUT THE SAFER GRANT AND WHAT IT'S DOING.
[01:30:05]
IT'S BRINGING FORWARD THE FIREFIGHTERS THAT WE WOULD HIRE, THE FOURTH, FIFTH AND SIXTH YEAR FROM TODAY.IN THE MEANTIME, WE WOULD HAVE BEEN HIRING FIREMEN ALREADY.
SO WE ARE GOING TO CONTINUE TO HIRE FIREMEN OTHER THAN THE SAFER GRANT.
SO WE ARE BUDGETED TO COVER THE SAFER GRANT IN OUR FIVE YEAR PLAN IF IT DOES COME INTO FRUITION.
IF IT DOESN'T, WE'RE STILL BUDGETED TO PURCHASE THOSE EMPLOYEES IN THE FOURTH, FIFTH AND SIXTH YEAR.
SO IT'S NOT LIKE WE'RE GOING TO LOSE ANYTHING.
WE'RE JUST NOT BRINGING THEM FORWARD.
IS THAT CORRECT? I THINK THAT'S A FAIR ASSESSMENT.
I SUSPECT MANY OF THOSE ARE GOING TO BE FIREMEN AND POLICE OFFICERS IN YEAR FIVE OF THE PLAN WE'RE ASSUMING 12 FIREFIGHTERS COMING ON IN THAT YEAR.
LIKELY THEY NEED TO BE PHASED.
WE RECOGNIZE THAT, BUT RIGHT NOW, WE'RE ASSUMING THAT WE'RE GOING TO GET THE SAFER GRANT.
SOME OF THOSE CAN BE PHASED TOWARD THAT.
IN THE EVENT THAT WE DON'T, WE WILL OBVIOUSLY NEED TO CHANGE OUR MODEL UP A LITTLE BIT, BUT YES, IT'S FAIR TO SAY, REGARDLESS WHETHER YOU GET THE SAFER GRANT OR YOU DON'T, WE WILL BE PHASING IN FIREFIGHTERS EITHER FOR OPERATIONAL NEEDS AND OR FOR FUTURE STATION FOUR.
OKAY. MY CONCERN AT THIS POINT IS WHAT I HEARD OUT OF CHIEF FREEMAN'S PRESENTATION BEFORE WAS THAT WE'RE SENDING LARGE VEHICLES OUT THE BIGGER VEHICLES WITH THREE SEATS FILLED AND NOT FOUR SEATS, AND MY CONCERN IS TO GET THE FOUR SEATS FILLED IN EACH ONE OF THOSE VEHICLES FOR THE SAFETY OF THE FIREFIGHTERS.
YES, SIR, AND TO BETTER SERVICE OUR CITIZENS.
THANKS, TOM. THANK YOU, MAYOR AND COUNCIL.
NEXT ITEM ON THE AGENDA IS 3C, RECEIVE A REPORT.
[3.C. Receive a report, hold a discussion, and give staff direction on the FY2023-2024 rates for Water and Waste Water, Solid Waste and Health Insurance Funds for FY2023 2024, and receive additional direction from City Council regarding the annual budget for fiscal year 2023-2024. (Staff Presenter: Martin Avila, Director of Finance)]
HOLD A DISCUSSION AND GIVE STAFF DIRECTION ON THE FISCAL YEAR 2023-2024 RATES FOR THE WATER AND WASTEWATER SOLID WASTE AND HEALTH INSURANCE FUNDS FOR FISCAL YEAR 2023-2024 AND RECEIVE ADDITIONAL DIRECTION FROM CITY COUNCIL REGARDING THE ANNUAL BUDGET FOR FISCAL YEAR 2023-2024.STAFF PRESENTERS. ONCE AGAIN, MARTIN AVILA DIRECTOR OF FINANCE.
MAYOR AND COUNCIL OF, WE'RE GOING TO WAIT FOR THIS TO GET PUT UP.
THANK YOU, MICHAEL. THIS PRESENTATION KIND OF AGAIN, IS A CONTINUATION OF A PREVIOUS PRESENTATION THAT WE'VE HAD ON JUNE 20TH, STAFF PRESENTED TO COUNCIL A WATER WASTEWATER FUND AND PROVIDED SOME PROPOSED A PROPOSED RATE INCREASE RECOMMENDATION ON JULY 10TH.
WHAT WE'RE BRINGING YOU BACK TODAY IS THE SOME DIFFERENT SCENARIOS OF OF WHAT THOSE RATE INCREASES CAN BE BASED UPON COUNCIL'S RECOMMENDATIONS, AND AGAIN, WE WILL HAVE SOME SCENARIOS ON THE WATER AND WASTEWATER FUND AS IT RELATES TO INCREASES WE WILL HAVE ONE ON THE SOLID WASTE AND WE'LL HAVE ONE ON THE HEALTH INSURANCE FUND AS IT RELATES TO THE WATER AND WASTEWATER AND THE SOLID WASTE, THE IDEA WAS DO YOU HAVE INCREASES THAT ARE CONSISTENT OVER TIME? DO YOU HAVE A LARGER INCREASE IN THE BEGINNING AND THEN HAVE A LOWER AMOUNT GOING FORWARD? AND AGAIN, THOSE ARE THE DIFFERENT PRESENTATIONS THAT WE'RE GOING TO HAVE, AND SO WE'RE GOING TO START WITH THE WATER AND WASTEWATER.
THE WATER AND WASTEWATER FUND, IT IS A FUND THAT PROVIDES WATER AND WASTEWATER SERVICES.
IT HAS A BILLING AND COLLECTION ALSO OF THESE SERVICES.
WATER CUSTOMERS, ABOUT 15,900 WATER CUSTOMERS, SEWER CUSTOMERS IS ABOUT 16,600 CUSTOMERS.
[01:35:01]
FOLLOWING FOUR YEARS THEREAFTER.ONE OF THE THINGS THAT WE ALSO HAVE IN OUR ASSUMPTIONS IS THAT OUR THE PASS THROUGH RATES KIND OF INCREASE THAT WE GET FROM THE CITY OF FORT WORTH IS ALSO A 5% INCREASE ANNUALLY AS WELL.
KIND OF HISTORICALLY, AGAIN, AS A RATE HISTORY, THEY YOU KNOW, RATES HAVE GONE UP AND HERE AND THERE OVER THE LAST SEVERAL YEARS, BUT SINCE THE PANDEMIC HIT, WE REALLY HAVEN'T HAD ANY INCREASES.
I THINK IN FISCAL YEAR 21, WE DID HAVE A 3% DECREASE ON THE WATER FUND.
AGAIN, IN OUR CURRENT PROJECTIONS AS WE PRESENTED, WE DIDN'T WE WERE NOT HAVING A RATE INCREASE FOR 2024, AND THE PRIMARY REASON FOR THAT WAS THAT WE ARE GOING THROUGH A RATE STUDY REVIEW AND AGAIN REGARDING WHAT THOSE RECOMMENDATIONS ARE GOING TO BE.
WE DIDN'T WANT TO COME IN, DO A DO AN INCREASE NOW AND THEN HAVE TO CHANGE THAT, BUT IT IS A MATTER OF WHAT WE HAVE NOW, WHAT WE KNOW OF NOW, WHAT THE IMPACTS ARE NOW, AND AGAIN, IT'S A MATTER OF WHAT IS THE BEST THING THAT WE NEED TO DO FOR THE FUND.
AS WE'RE LOOKING AT THAT, A 5% INCREASE IN THE WATER RATE IS AN AVERAGE OF ABOUT $2.79 A MONTHLY AVERAGE SEWER RATE 5% INCREASE IS ABOUT $2.21 MONTHLY AVERAGE, AND AGAIN, THIS IS THE ORIGINAL SCENARIO OF WHAT OUR FORECAST WOULD BE AT A 5% PROJECTION FOR 25 GOING FORWARD WITH PROPOSED NO INCREASE OF THIS FISCAL YEAR, AND AGAIN, OVER TIME, FUND BALANCE STAYS ABOVE PRETTY MUCH ABOVE 25%, CLOSER TO 30%.
THIS INCLUDES SOME PROPOSED SUPPLEMENTALS THAT CITY MANAGER LUDWIG HAD PROPOSED AND PRESENTED.
THOSE ARE INCLUDED IN THERE, AND AGAIN, IT ALSO INCLUDES THE CIP PLAN THAT WAS PRESENTED FROM ERIC OSCARSSON, OUR DIRECTOR IN PUBLIC WORKS. ANOTHER SCENARIO THAT WE BROUGHT IN, AND AGAIN, I KNOW THAT AT ONE POINT WE HAD TALKED ABOUT, WELL, WHAT IF WE DO AN INCREASE THIS YEAR VERSUS POSTPONING ONE FOR NEXT YEAR? ONE OF THE THINGS THAT I DO WANT TO MENTION IS I HAD TO MAKE A REVISION ON THIS PRESENTATION, AND SO I WANTED TO SHOW ORIGINALLY THE ONE THAT WAS IN THERE HAD A LOWER FUND BALANCE AT THE END, AND AGAIN, IT WAS NOT TAKING INTO ACCOUNT THE FULL 4% INCREASE IN OUR FIRST YEAR AND I WANTED TO MAKE SURE THAT I THAT I BROUGHT THAT BACK UP BECAUSE IT'S NOT GOING DOWN TO A 22%.
SO AGAIN, WHAT THIS DOES IS THAT INSTEAD OF DOING A NO INCREASE AND INTRODUCING A 5% INCREASE NEXT YEAR, IT IS INTRODUCING A 4% INCREASE THIS YEAR WITH A LOWER 3% GOING FORWARD.
SO AGAIN, OUR ORIGINAL PRESENTATION HAD A 5% GOING NEXT YEAR, BUT 5% GOING FORWARD THE WHOLE TIME.
SO THIS IS THIS IS AN OPTION AS WELL, AND AGAIN, IT DOES MAINTAIN A STRONG FUND BALANCE.
YOU CAN HAVE SO MANY DIFFERENT SCENARIOS THAT YOU COULD DO, AND AGAIN, IT'S A MATTER OF HOW WE WANT TO BE ABLE TO SPREAD OUT THE IMPACT OF INCREASING WATER AND SEWER RATES.
FOR EXAMPLE, IF WE DID, INSTEAD OF A FOUR, THREE, THREE THREE, WE COULD DO A 5% NOW, A 4% GOING THE NEXT THREE YEARS AND THEN GRADUALLY GO DOWN TO A 3%. WELL, IF YOU DO SOMETHING LIKE THAT BECAUSE YOU'RE ALREADY STARTING WITH A 5%, THE FUND BALANCE IS A LOT HIGHER.
AT THE END OF FIVE YEARS, ABOUT PROBABLY 38%.
SO IT'S A BALANCE OF HOW YOU WANT TO MANAGE.
HOW MUCH DO YOU WANT TO BE ABLE TO CHARGE THE CUSTOMERS AND STILL BE ABLE TO MAINTAIN? WHAT IS THAT REASONABLE FUND BALANCE YOU WANT TO MAINTAIN? IS IT 30%? IS IT 35%? AND AGAIN, THAT IS THAT IS A SCENARIO THAT WE COULD ALWAYS DO.
SO WE'RE GOING TO INTRODUCE ANOTHER SCENARIO SIMILAR TO HOW WE HAD PROPOSED FOR THE SOLID WASTE FUND.
YOU DO ONE LARGER AMOUNT UP FRONT.
YOU'RE DEALING WITH INFLATION COSTS.
YOU'RE DEALING WITH ALL THESE COSTS UP FRONT.
SO YOU DO THIS 10% AND THEN YOU GO FORWARD AND YOU JUST DO A 1% THEREAFTER, AND IF YOU LOOK AGAIN, THAT'S BECAUSE YOU'RE DOING THAT 110% UPFRONT.
YOU'RE CARRYING THAT 10% EVERY YEAR.
THEREAFTER YOU'RE GOING UP ABOVE 30% AS A FUND BALANCE PERCENTAGE.
[01:40:03]
SO AGAIN, THREE DIFFERENT SCENARIOS.THE WHOLE POINT OF WHAT WE'RE TRYING TO PRESENT HERE IS, IS DO WE SMOOTH OUT THE PERCENTAGE? DO WE DO A HIGHER AMOUNT STARTING NOW VERSUS DELAYING IT, OR DO WE DO A LARGER PERCENT OF OF THAT FEE AND THEN DO A SMALLER AMOUNT THEREAFTER? IT ALL DOES IMPACT GOING FORWARD, AND AGAIN, IF YOU LOOK AT THE SCENARIOS OF WHAT THOSE IMPACTS IS, IF YOU LOOK AT IT A 5% AT $2.79 OR A 5% AT 221, THEN YOU WOULD THINK THAT A 4% WOULD BE A LITTLE BIT LESS THAN THAT, A 10% WOULD BE DOUBLE THAT, AND SO THAT'S THE IMPACTS OF HOW WE'RE LOOKING AT WHAT THOSE IMPACTS WOULD BE IN YEAR 24 AND YEAR 25.
Y'ALL HAVE ANY QUESTIONS IN REGARDS TO THE DIFFERENT SCENARIOS? I'D BE GLAD TO ANSWER ANY OF THOSE QUESTIONS.
I KNOW WE TALKED ABOUT SCENARIO A A LITTLE BIT DIFFERENT LEVEL, BUT THEN YOU SAID THAT WAS TOO MUCH.
SO I LIKE THAT STARTING UP BUT THEN ABLE TO GO SMALLER.
ONE THING I DO WANT TO LOOK BE MINDFUL OF IS THE REVENUES NEVER EXCEED OR EQUAL THE EXPENDITURES, AND SO THE FUND BALANCE CONTINUES TO DECREASE IN THIS FIVE YEARS. YES, IT GETS DOWN CLOSE TO 20%, WHICH IS WHERE WE WANT, BUT AT SOME POINT WE NEED TO MAKE SURE WE DON'T KEEP DIPPING DOWN IN THE FUND BALANCE, AND THE MAIN THE MAIN FOCAL POINT, IF YOU LOOK AT THE DEBT SERVICE, IT IS THE WHOLE FOCAL POINT OF THAT DEBT SERVICE PLAN, AND THAT'S THE REASON WHY IT CONTINUES TO GO DOWN, BECAUSE AS YOU CONTINUE TO INCREASE YOUR DEBT, IF YOU LOOK AT YOUR OPERATING COSTS, THEY PRETTY MUCH STAY A LITTLE BIT OVER TIME, BUT IT'S THE DEBT SERVICE THAT KIND OF CONTINUES TO GO UP AND THEN EVENTUALLY IT WILL GRADUALLY GO DOWN AND THE FUND BALANCE WILL OFFSET THAT AND GOES BACK UP.
JUST BECAUSE THAT'S KIND OF WHAT WE'RE TALKING ABOUT.
WHERE DOES THE SEWER LINE THAT WE HAD TO DO WITH THE CITY OF FORT WORTH? WHERE DOES THAT SHOW UP? THAT HAS ALREADY BEEN EMBEDDED IN OUR DEBT SERVICE.
SO WE IT IS ALL COVERED AND WE WERE ABLE TO FUND THAT.
WE HAD AVAILABLE AVAILABLE DOLLARS AVAILABLE FOR THAT $12 MILLION.
WE ISSUED ABOUT ADDITIONAL $6 MILLION JUST TO COVER THE COST OF THAT RELIEF LINE.
ANYBODY ELSE? AND THIS IS SO THAT SEWER LINE, AND THEN IF WE PUT THE NEW TANKS OVER ON ALSBURY AND 35 THAT'S IN HERE TOO SO. WHICH IS BASICALLY OUR FUTURE GROWTH IS WHAT WE'RE LOOKING AT.
YEAH. MARTIN I'M LOOKING AT THREES ALL THE WAY ACROSS, AND THAT DROPS US DOWN TO 23.41 AND 2728, AND WE HAVE ROOM IN 25-26, 26-27 TO BUMP IT UP TO FOUR, WHICH WOULD KNOCK US UP TO 25.
I THINK AS LONG AS WE RAISE IT THIS YEAR, THAT'S FINE.
WE GET AHEAD OF IT WHILE WE CAN AND THEN WE CAN ALWAYS ADJUST LATER.
GOOD WITH THAT. [INAUDIBLE] ALL THE WAY ACROSS? [INAUDIBLE] ACROSS? YEAH. THREE ALL THE WAY ACROSS WILL GIVE US AROUND 23.41, 23.5, AND 27.28, WHICH IS STILL ABOVE WHERE WE NEED TO BE, BUT IT'S GETTING NEAR THE BOTTOM AND WE'LL HAVE THAT OPPORTUNITY IN 25-26, 26-27 TO BUMP IT UP TO FOUR IF THE COST OVERCOMES BETWEEN NOW AND THEN, BUT WE HAVE FUTURE BUDGET SCENARIOS WHERE WE COULD BUMP IT UP IF WE NEEDED TO, WE COULD GO, THIS ISN'T LOCKED IN, SO WE'RE OKAY.
THE MAIN THE MAIN FOCUS FOR OUR PROCESS IS 2024.
AFTER THAT, IT CHANGES AGAIN, AND WE LOOK AT ALL THE NEW CRITERIA.
SOMETIMES YOU LOOK AT DEBT SERVICE AND YOU FOCUS ON A 5% AND IT'S ACTUALLY 4%.
SO YOU HAVE ALL THAT EXCESS AS WELL THAT WE CAN LOOK AT.
SO EVERYBODY'S GOOD WITH THAT PART.
WHEN WE TALKED ABOUT THIS IN EARLIER IN THE MONTH, WE TALKED ABOUT THE SOLID WASTE FUND AND THE IMPACTS OF OF THE NEW CONTRACT THAT WE'RE HAVING.
I THINK RIGHT NOW, IN THE PAST, WE HAD NOT HAD A SOLID WASTE RATE INCREASE.
[01:45:01]
THE FUND PRETTY MUCH IS A PASS THROUGH TYPE OF FUND, BUT IT HAD A VERY STRONG FUND BALANCE AS WELL IN FISCAL YEAR 2029 HAD A 63% FUND BALANCE AND SO AGAIN, YOU KNOW, IT WAS IT WAS THE STRATEGY OF NOT NOT TO BE INCREASING THE RATES CONTINUE TO INCREASE THE FUND BALANCE, BUT TO BALANCE IT OUT OVER TIME, KNOWING THAT EVENTUALLY WE WOULD HAVE TO COME BACK ONCE THE CONTRACT WAS RENEWED AND WHAT THOSE COSTS WERE GOING TO BE GOING FORWARD.AT THE SAME TIME, IN THE LAST TWO YEARS WITH INFLATION AND THE IMPACTS OF INFLATION THE WASTE CONNECTIONS HAD COME BACK AND REQUESTED AS PART OF THEIR CONTRACT.
IT IS BASED UPON A CPI ADJUSTMENT, AND AGAIN, THEY REQUESTED A 4% INCREASE IN 22, AND IN 23 THEY REQUESTED ANOTHER 10% INCREASE, AND NOW WITH THE WITH THE NEW CONTRACT COMING INTO PLAY, THEY'VE ALSO ASKED FOR A 23 AS WE GO INTO THE NEW YEAR FOR A 6% CPI ADJUSTMENT MINIMUM, BUT IF IT'S HIGHER, IT WILL BE A HIGHER AMOUNT.
SO IT'S THE LESSER OF FOR THE 24 YEAR PERIOD AND THE 25 YEAR PERIOD AND AGAIN THEREAFTER, IT'LL BE WHATEVER CPI IS GOING TO BE DURING THAT TIME PERIOD.
SO WE KNOW FOR SURE IN THE NEXT COUPLE OF YEARS IT IS GOING TO BE AT LEAST 6%.
SO WE PRETTY MUCH TAKEN INTO ACCOUNT OUR PROJECTIONS FOR THAT.
SO IN THINKING ABOUT RATE INCREASES, ONE OF THE THINGS THAT WE HAD WE HAD TALKED ABOUT WAS SINCE THE SUPPLEMENTALS AND NOT THE SUPPLEMENTALS, BUT THE RECOMMENDATIONS AND THE RATE INCREASES THAT HAVE COME BACK IN THAT CONTRACT HAVE BEEN 4%, 10%.
SO ONE OF THE RECOMMENDATIONS WAS, YOU KNOW, LET'S DO A RATE INCREASE UPFRONT FOR THE 20% AND THEN THEREAFTER WILL BE A 6% AND THEN A 3% THEREAFTER BASED UPON WHAT WE THINK IS CPI WOULD BE WE'RE HOPING BY THAT TIME IT WILL STABILIZE OVER TIME, BUT AGAIN, THAT IS IN ESSENCE, THE INITIAL RECOMMENDATION.
THE AVERAGE RESIDENTIAL RESIDENTIAL COST FOR A 20% INCREASE IS ABOUT $3.64 A MONTH, AND AGAIN, THIS IS THE ORIGINAL SCENARIO.
IT TALKS ABOUT A 20% INCREASE FOR 2024.
IT TALKS ABOUT AND IT MENTIONS A 6% BECAUSE OF THE CPI THAT IS IN THE CONTRACT, AND THEREAFTER, IT'S A 3% INCREASE FOR THE LAST THREE YEARS. IT DOES GRADUALLY BRING THE FUND BALANCE TO ABOUT A LITTLE BIT UNDER 20%.
THE SOLID WASTE FUND DOES NOT HAVE A REQUIREMENT TO HAVE A MINIMUM 20%, BUT IT'S ALWAYS GOOD, ESPECIALLY FOR THIS FUND, TO HAVE A FUND BALANCE BECAUSE YOU HAVE A CPI IMPACT IN THE CONTRACT AND YOU WANT TO MAKE SURE YOU HAVE ENOUGH TO BE ABLE TO RECOVER THAT GOING FORWARD.
SCENARIO A, WHAT WE DID IS INSTEAD OF DOING A ONE TIME LARGE AMOUNT, MAYBE SPLITTING IT OUT BETWEEN TWO TWO YEARS AT 12%, 10%, AND THEN GO TO A 6% AND THEN GRADUALLY START GOING DOWNWARD.
THAT'S ANOTHER OPTION THAT YOU CAN DO, AND AGAIN, IT DOESN'T PROVIDE AS MUCH FUND BALANCE AS THE OTHER SCENARIO BECAUSE THE OTHER SCENARIO, YOU'RE STARTING WITH A 20% INCREASE AT THAT POINT AND THAT KIND OF CARRIES OVER OVER TIME, BUT AGAIN, IT DOES ALLOW TO MAYBE STREAMLINE A LITTLE BIT, SMOOTH OUT THE IMPACTS OVER TIME AS IT RELATES TO THE INCREASES, AND SO AGAIN, THOSE WERE TWO OPTIONS WE PROVIDED WE COULD DO ONE THAT'S THAT IS A LARGER 20% AND THEN AND THEN GO DOWN.
OR WE COULD DO A SMALLER ONE AND SPLIT IT OUT, AND AGAIN, WE COULD DO VARIOUS SCENARIOS AS IT PERTAINS TO THIS AS WELL, AND SO WE ARE OPEN TO OPTIONS IN REGARDS TO HOW BEST TO APPROACH THAT, BUT AGAIN, WE COULD HAVE FIVE, TEN, 15 DIFFERENT SCENARIOS AND THEY COULD ALL BE THE FUND BALANCE CAN BE PRETTY MUCH THE SAME BETWEEN 15 AND 20%.
SO THAT'S SOMETHING THAT, YOU KNOW, WE BRING TO COUNCIL FOR SOME DIRECTION AS WELL.
DO YOU HAVE ANY QUESTIONS ON THIS ONE? MARTIN, WRITE THIS DOWN.
15, TEN, FIVE, FIVE, FIVE, AND WHEN YOU GET A CHANCE TO LOOK AT THAT IN YOUR OFFICE, SEE HOW SMOOTH THAT LOOKS? OKAY.
THE 15 BRINGS US TO A 12.29 THIS YEAR.
THE TEN BRINGS US TO A 12.63 NEXT YEAR.
THE FOLLOWING YEAR, FIVE BRINGS US TO 15.
THE NEXT FIVE BRINGS US TO 25, AND THEN WE CAN ADJUST DOWN FROM THERE.
CAN'T WAIT TO LOOK AT YOUR MODEL MORE.
WE HAVE TO HAVE LUNCH AND GO THROUGH THAT.
[01:50:02]
I'M CHEATING.I MEAN, I GUESS ME, I PERSONALLY WOULD PREFER THE 20%, AND THEN YOU'RE BASICALLY MATCHING THE CPI OF THE CONTRACT ADJUSTMENT IN YEAR TWO AND THEN YOU'RE BELOW WHAT OUR SOLID WASTE CONTRACT IS IN THE LAST COUPLE OF YEARS.
YOU JUST HAVE ONE BIG HIT AND THEN WE GO DOWN.
WHAT WHAT A RESIDENT PAYS EVERY MONTH.
TOMMY, IS IT THE SAME PER RESIDENT? SO MY BILL WAS 20 BUCKS WITH TAX.
SO THAT'S THE SAME FOR EVERYBODY.
IT'S GOING TO BE CONSISTENT. SO JUST FOR THOSE WONDERING OF HOW BLESSED WE ARE HERE IN THE CITY, MY PARENTS LIVE IN FORT WORTH AND THEY GET ONE DAY A WEEK WITH ONE CAN AND IT'S $24 A MONTH WITH TAX.
SO WE'RE STILL BELOW AND WE GET BAG SERVICE.
SO I LIKE BUT JUST FYI, WE LIKE WE LIKE WHAT WE HAVE.
I KIND OF AGREE. I'D LIKE THE ONE TIME TRUE UP AND THEN TAPERING OFF AS WELL BECAUSE THEN IT JUST IT I FEEL LIKE IT MAKES IT CLEAN AND IT'S JUST IT'S NOT LIKE THEN IT JUST KIND OF BECOMES A YOU KNOW CPI IS THIS MUCH THEN THIS IS HOW MUCH WE'RE GOING TO GET CHARGED AFTER THOSE AFTER THE YEAR OF THIS 6%.
BUT WE CAN THIS ISN'T A FUND THAT I THINK LIKE WE'RE WE'RE DRAWING CONTINUING TO DRAW DOWN I THINK IS A RESPONSIBLE THING TO DO.
IT'S A PASS THROUGH. WE DON'T IT'S NOT MONEY WE NEED TO BE HOLDING ON TO, BUT I JUST FEEL LIKE THAT'S THE MOST HONEST AND CLEAN WAY IS IF WE CAN TRUE IT UP BECAUSE THAT IS WHAT IT COSTS US TO KEEP THIS CONTRACT WITH THE WITH.
CW IS THAT WHAT THEY ARE? I DON'T REMEMBER THEIR NAME, BUT IT ESCAPED ME AT THE MOMENT, BUT TO KEEP THEM AND THE SERVICE AS WE HAVE IT, THAT MAKES THAT MADE THE MOST SENSE TO US AT THE TIME AND NOT MAKING DRASTIC CHANGES TO WHAT WHAT RESIDENTS RECEIVE NOW AND WHAT THEY'RE ANTICIPATING IN THE NEAR FUTURE, AND THEN GOING FROM THERE, THAT WOULD JUST KIND OF BE MY THOUGHTS TOO.
SO IS EVERYBODY ON BOARD WITH THESE NUMBERS? LARRY, YOU GOOD WITH THIS, TOO? YOU WANT TO MEET WITH MARTIN? [INAUDIBLE] ALL RIGHT, RONNIE AND PHIL, Y'ALL NEED TO JUMP IN HERE.
Y'ALL OKAY WITH THIS? Y'ALL WANT TO GO WITH.
I'LL GO WITH ONE TIME TRUE UP, TOO.
ALL RIGHT. WE'RE GOING TO STICK WITH THE NUMBERS, OKAY? ON THE HEALTH INSURANCE FUND, I THINK THE THOUGHT PROCESS HERE IS, AGAIN, I'M NOT GOING TO GO THROUGH ALL OF THE ALL OF THE ASSUMPTIONS AND THE DETAIL.
I THINK WHAT WE HAVE RIGHT NOW PROPOSED IS THAT THERE WILL BE A 5% INCREASE ON THE CITY'S CONTRIBUTION FOR THIS YEAR AND THE NEXT FOUR YEARS, AND RIGHT NOW, IN THE EMPLOYEE CONTRIBUTION, THERE IS NO INCREASE FOR THE UPCOMING YEAR WITH THE 5% INCREASE GOING INTO THE FOLLOWING FOUR.
SO AGAIN, THE CHANGE OR IN THIS SCENARIO, AGAIN, IT SHOWS WHAT WHAT A 5 PERCENT CONTRIBUTION TO THE INSURANCE PLAN FOR THE CITY AND THE EMPLOYEE CONTRIBUTION OF NO INCREASE FOR 24 BUT A 5% INCREASE THEREAFTER, AND AGAIN IT DOES AT THE END OF THE YEAR HAVE A 28% FUND BALANCE AT THIS POINT.
THE THING ABOUT THE HEALTH INSURANCE FUND, IT IS A SELF-INSURANCE FUND, AND AGAIN, THERE IS NO FINANCE POLICY OF A 20%, BUT AGAIN, ONE ONE DIFFICULT YEAR IN MEDICAL CLAIMS CAN REALLY HELP OR HURT THIS FUND AS WELL.
SO THERE'S ALWAYS THAT FOCAL POINT THAT ONE OF THE THINGS THAT I WOULD LIKE TO BRING BACK AND WHEN WE MEET WITH THE FINANCE COMMITTEE IS DO WE ESTABLISH A FUND BALANCE REQUIREMENT? AND IT DOESN'T HAVE TO BE 20, IT COULD BE 30.
ONE OF THE THINGS THAT I'VE REACHED OUT TO THE HR, TO RICK DEORDIO AND HOPEFULLY HAVING A MEETING WITH OUR THIRD PARTY ADMINISTRATORS, FIGURING OUT WHAT IS A GOOD FUND BALANCE PERCENTAGE FOR A HEALTH INSURANCE FUND AND SO THOSE ARE THE THINGS THAT WE'RE LOOKING AT AS WELL, BUT AGAIN, THINKING ABOUT FOR FOR THE NEXT YEAR, NEXT 2 OR 3 YEARS, WE'RE STILL AT ABOUT 50% FUND BALANCE.
[01:55:02]
I THINK JUST DECISIONS HAVE TO BE MADE TO MAKE SURE WHAT HOW DO YOU MAINTAIN THAT LEVEL OF STRENGTH AND THE FUND BALANCE FOR OUR SELF-INSURANCE FUND IN THE NEXT IN THE NEXT SCENARIO IS INTRODUCING THE EMPLOYEE CONTRIBUTION AGAIN AT THIS COMING YEAR AS WELL, AND SO THERE IS A SLIGHT INCREASE AS IT RELATES TO THE FUND BALANCE.SO AGAIN, YOU'RE GOING FROM 28 MORE SO TO 29.79.
IF YOU WOULD INTRODUCE A 5% INCREASE FOR THE EMPLOYEES PORTION OF THAT CLOSER TO 30%, AND AGAIN, THOSE WERE THE TWO SCENARIOS WE WANTED TO BRING BACK TO COUNCIL, AND AGAIN, THAT REALLY IS THE TWO IN REGARDS TO GETTING SOME FEEDBACK OF WHAT HOW DO WE APPROACH THE BUDGET FOR THE HEALTH INSURANCE FUND AND THE CONTRIBUTIONS AND THE PREMIUMS. THE EMPLOYEE CONTRIBUTION IS COMPARED TO THE CITY CONTRIBUTION MAKES A MINIMAL CHANGE, VERY MINIMAL.
SO I'M OKAY WITH ZERO THIS YEAR.
IT'S GOING TO MAKE LESS THAN 1% DIFFERENCE AT THE END OF THE FIVE YEAR PLAN, AND THE 5% LOOKS GOOD ALL THE WAY THROUGH UNTIL YOU GET TO YEAR SIX AND SEVEN, WHICH WE'RE NOT CONCERNED WITH.
BUT BEFORE WE GET THERE, WE MAY I MEAN, WE'RE GOING TO HAVE TO EVALUATE THE INSURANCE COSTS, STOP LOSS PREMIUMS, RIGHT? THAT IS CORRECT. I KNOW IT'S CAPPED AT 100,000.
ARE WE GOING TO HAVE TO RAISE THAT LOWER THAT WE MAY HAVE TO MAKE SOME ADJUSTMENTS, BUT THE FIVE ALL THE WAY THROUGH WITH ZERO FOR EMPLOYEE THIS YEAR OR NEXT YEAR LOOKS GOOD , AND I LIKE THE IDEA FOR FUTURE REFERENCE, MAYBE.
I THINK WE TALKED ABOUT IT LAST TIME WAS MAYBE IF WE DO DECIDE TO SET A WHEN YOU GO TO THE FINANCE COMMITTEE, 30% WOULD PROBABLY BE A GOOD FOR THIS FOR VARIOUS REASONS WITH CATASTROPHIC CLAIMS AND THINGS.
I THINK I WOULD AGREE WITH YOU 30%, AND I'LL TELL YOU WHY.
WE DID THIS. WE SELF-FINANCED ONE TWO YEARS AT THE SCHOOL YEARS AGO, AND WE HAD TWO VERY DIFFICULT YEARS IN A ROW AND IT LIKE TO HAVE BUSTED US OUT.
WE'VE SO FAR MADE IT WORK, BUT BROTHER, IT CAN REALLY BE VOLATILE.
YOU GOT WHAT--ANYBODY ELSE? YOU GOT WHAT YOU NEED, MARTIN? I DO. I THINK JUST TO KIND OF RECAP.
I THINK THE DIRECTION ON THE WATER AND WASTEWATER WAS TO DO A THREE, THREE, THREE ACROSS THE BOARD, AND SO WE WILL LOOK AT THAT AND THEN WE'LL LOOK AT IN REGARDS TO THE WATER AND SEWER, WHAT THAT DOES IN 27-28 AND MAYBE INCLUDE A 4% THERE JUST TO HAVE THAT BALANCE THERE, AND THEN FOR THE SOLID WASTE DOING A 20% SIMILAR TO WHAT WE HAD PROPOSED THERE, AND THEN ON THE INSURANCE FUND, KEEPING IT THE WAY WE INTRODUCED IT WITH NO 5% INCREASE FOR THE EMPLOYEE FOR THE UPCOMING YEAR.
MAYOR AND COUNCIL, THAT BRINGS US TO SECTION FOUR.
CHANGES TO THE POSTED AGENDA 4A ITEMS TO BE CONTINUED OR WITHDRAWN AND 4B ITEMS TO BE WITHDRAWN FROM THE CONSENT AGENDA FOR SEPARATE DISCUSSION BY THE CITY COUNCIL, BY STAFF OR ANY MEMBERS OF THE PUBLIC IN ATTENDANCE, ITEMS TO BE ADDED TO THE CONSENT AGENDA WILL REQUIRE AN OFFICIAL VOTE BY THE CITY COUNCIL.
ARE THERE ANY ITEMS TO BE CONTINUED OR WITHDRAWN OR ANY ITEMS TO BE REMOVED FROM THE CONSENT AGENDA OR ADDED? [INAUDIBLE].
WE'RE GOOD. THANK YOU, MAYOR AND COUNCIL.
[2.B. Presentations - Receive a report to recognize the selected Employee of the Quarter for the 2nd Quarter of 2023. (Staff Presenter: Rick DeOrdio, Director of Human Resouces) (Part 2 of 2)]
2023. STAFF PRESENTER IS RICK DEORDIO, DIRECTOR OF HUMAN RESOURCES.GOOD EVENING MAYOR AND COUNCIL.
WE HAVE A LOT OF EMPLOYEES HERE THAT GO ABOVE AND BEYOND ON A DAILY BASIS, AND EVERY QUARTER, ONE OF THEM GETS RECOGNIZED BY BEING VOTED BY THEIR PEERS AND PREVIOUS EMPLOYEE OF THE QUARTER RECIPIENTS, AND WE'D LIKE TO BRING THAT INDIVIDUAL UP HERE TO GET RECOGNIZED.
[02:00:06]
TODAY, I'M PLEASED TO PRESENT TO YOU THE EMPLOYEE OF THE QUARTER, ELIZABETH DAVIDSON.ELIZABETH IS A RECREATION SUPERVISOR IN THE PARKS AND RECREATION DEPARTMENT.
SHE QUICKLY EARNED A PROMOTION TO FULL TIME REC COORDINATOR.
THE RECENT FAR OUT FAMILY CAMPOUT WAS ONE SPECIAL EVENT NAMED AS AN EXAMPLE.
MEMORABLE EVENT FOR PARTICIPANTS.
ELIZABETH PROUDLY SERVES THE COMMUNITY AT EVENTS WITH A SMILE AND A JOYFUL SPIRIT.
SOME OF THE PREVIOUS EVENTS THAT ELIZABETH OVERSEES IS THE SUMMER LUAU DANCE FOR INDIVIDUALS WITH SPECIAL NEEDS, TEEN ICE CREAM SOCIAL, THE BE HEALTHY BURLESON RUN AND THE LATIN FOOD TRUCK FRIDAY.
PLEASE HELP ME RECOGNIZE ELIZABETH DAVIDSON, OUR EMPLOYEE OF THE QUARTER , AND IF YOU WOULD, WE'D APPRECIATE IF YOU'D ALL COME DOWN AND HAVE YOUR PICTURE TAKEN WITH HER TO SHOW YOUR APPRECIATION AS WELL.
THAT'S ALL THE PRESENTATIONS WE HAVE FOR THIS EVENING.
THAT MOVES US ON TO ITEM 2C COMMUNITY INTEREST ITEMS.
[2.C. Community Interest Items ]
COUNCIL.THERE'S OTHER PEOPLE THERE THAT ARE NEWBIES AND DRINKING THROUGH THE FIRE HOSE, BUT IT WAS A REAL GOOD CONFERENCE.
GOT TO MEET SOME OTHER PEOPLE AND HAD A GREAT LEADERSHIP SPEAKER ON FRIDAY.
FRIDAY MORNING. SO THAT WAS APPRECIATED GOING TO THAT, AND THEN I KNOW THAT WE'VE HAD SOME ISSUES WITH THE UV FILTERS ON THE INDOOR POOLS AND THE SPLASH PAD, BUT I JUST WANT TO GIVE A SHOUT OUT TO THE PARKS DEPARTMENT FOR STAYING ON TOP OF IT AND OUR COMMUNICATIONS TEAM FOR KEEPING EVERYBODY UP TO DATE ON FACEBOOK AND JUST CONSTANTLY DOING THAT. SO I KNOW EVERYBODY APPRECIATES THE COMMUNICATION AND HOPEFULLY WE'LL GET IT, GET IT REPAIRED.
I'D LIKE TO THANK TOMMY AND ERIC PUBLICLY FOR I'VE BEEN ASKING FOR SOME STREETS TO BE UPGRADED IN OUR IN TOWN, AND IF YOU'VE BEEN DOWN ALSBURY FROM RENFRO ALL THE WAY TO 35, YOU CAN ACTUALLY SEE WHERE YOU'RE SUPPOSED TO DRIVE, AND I'VE HAD 3 OR 4 COMMENTS FROM PEOPLE THAT SAID, GREAT JOB CITY DOING THAT.
TOMMY THANK YOU. SO WE HAVE A FEW UPCOMING EVENTS THAT WRAPPING UP JULY HAS BEEN PARK AND RECREATION MONTH.
[02:05:09]
THERE ARE STILL CAMPS GOING ON AT THE FARM.SO I WANT TO ENCOURAGE OUR COMMUNITY TO IF YOU'RE STILL LOOKING FOR THINGS TO ENTERTAIN YOUR LITTLES OR GET THEM INVOLVED IN SOMEHOW THERE HAVE BEEN ART CAMPS, CULINARY CAMPS, CANNING CAMPS, ALL KINDS OF COOL THINGS GOING ON AT THE FARM.
THERE'S WATER AND WATERSLIDES AND THEY'LL HAVE A DJ AND DIFFERENT FUN STUFF OUT THERE.
I GOT TO GO TO THE PARKS AND REC RODEO.
WE DIDN'T HAVE A WHOLE LOT OF PEOPLE THERE, BUT THESE GUYS WERE THEY WERE ALL IN AND THEY'VE GOT A COMPETITION COMING UP, I THINK STATEWIDE OR SOMETHING OF THAT NATURE, BUT IT REALLY SHOWED THE FRIENDSHIP WITHIN THE GROUP.
THESE GUYS WERE HOOTING AND HOLLERING AND PICKING ON EACH OTHER.
SO HATS OFF TO JEN AND DAVID, AND IT WAS AMAZING. IT WAS REALLY FUN TO GO TO.
THAT BRINGS US TO SECTION FIVE CITIZENS APPEARANCE.
[5. CITIZENS APPEARANCES]
EACH PERSON IN ATTENDANCE WHO DESIRES TO SPEAK TO THE CITY COUNCIL ON AN ITEM NOT POSTED ON THE AGENDA SHALL SPEAK.IF THE SPEAKER CARD IS FOR A PARTICULAR ITEM ON THE AGENDA AT THIS TIME, I DO HAVE ONE SPEAKER CARD.
BILL [INAUDIBLE] NORTHEAST CLINTON DIDN'T INTEND TO SPEAK ORIGINALLY ON THIS.
A COUPLE OF THINGS THAT HAVE HAPPENED RECENTLY.
BURLESON MEMORIAL WAS NOT DIGNIFIED ENOUGH FOR HIM AT THAT TIME.
THEY CANNOT GET THEIR LOVED ONES IN THERE.
THE ONES THAT ARE PLANNED ON BEING IN THERE DON'T HAVE PRICING.
I SPENT AN HOUR ON THE PHONE TODAY WITH A GOOD FRIEND OF MINE.
HIS WIFE PASSED AWAY THIS LAST WEEK.
SHE WILL BE CREMATED, BUT HE DON'T WANT TO DO THE ELF ON A SHELF THE BOOK.
[INAUDIBLE] HE BELIEVES IN PUTTING HER DOWN.
I DON'T KNOW WHEN THIS THING STARTED, BUT PRICING, I DON'T SEE HOW WE WENT THIS FAR WITHOUT PRICING.
UNDERSTAND THAT IT SHOULD HAVE BEEN DONE IN MAY.
I MEAN, I DON'T KNOW WHAT WE'VE GOT TO DO TO GET THIS THING GOING.
I UNDERSTAND IT'S BEEN BEING TAKEN CARE OF, BUT THIS IS SOMETHING I DON'T UNDERSTAND.
THERE ARE SOME ISSUES WITH MY SON'S FUNERAL.
WHEN THE PAIN'S THERE, YOU DON'T FORGET IT EVER.
WEDDING PHOTOS, YOU WANT TO REMEMBER THAT DAY.
FUNERALS, YOU WANT TO GO SMOOTH.
YOU DON'T WANT TO BE DUMPED ON.
I DON'T GET IT. THE PEOPLE THAT ARE WAITING, YOU CAN'T MAKE IT RIGHT TO THEM, EVER.
IT'S ALWAYS GOING TO BE SCREWED UP.
TOMMY, I WANT TO CONGRATULATE YOU ON YOUR POSITION, AND THIS IS NOT A THUMP ON ANY OF YOU GUYS.
I THINK WE'VE GOT A GREAT CREW UP HERE.
THIS IS, I THINK, DOWN TO AN INDIVIDUAL, AND IF WHAT I'M HEARING IS TRUE, THE REASONS IT WAS ALL THIS DELAYED, I THINK I THINK THERE'S REORGANIZATION NEEDS TO HAPPEN IN THAT ONE DEPARTMENT.
LIKE I SAID, THIS PAIN WILL NEVER GO AWAY.
I GOT ANOTHER FRIEND. HIS MOM AND DAD'S BURIED OUT THERE.
THEY DIDN'T THINK HE WAS GOING TO MAKE IT.
HE AND HIS GIRLFRIEND WERE TALKING ABOUT GETTING SPACES CLOSE BY, BUT THEY WANT TO BE OUT THERE.
THEY DIDN'T KNOW IF HE WAS GOING TO COME OUT.
HE'S STILL NOT IN GOOD HEALTH.
I MEAN, PEOPLE ARE WAITING AND LIKE I SAID THIS IS NOT A THUMPING TO YOU.
I'M THROWING YOU A SOFTBALL HERE.
THIS IS WHERE YOU CAN MAKE IT RIGHT FOR THE PEOPLE.
LIKE I SAID, THE WAY I SAW THE CEMETERY WAY BACK THEN, I REMEMBER IT.
DIRT, DEAD GRASS AND ALL THAT STUFF.
IT'S HISTORIC AND ALL THAT STUFF.
[02:10:03]
BIG, HUGE TREE WHERE HE'S AT.THAT'S THE WAY I ALWAYS REMEMBER IT WHEN IT TREES DEAD AND GONE.
DON'T PUT MORE BAD MEMORIES ON THESE PEOPLE.
I MEAN, IT'S I MEAN, I LOOK FORWARD TO YOU GUYS MAKING IT RIGHT.
MAYOR AND COUNCIL. I HAVE NO OTHER SPEAKER CARDS.
IS THERE ANYBODY IN THE AUDIENCE WHO WOULD LIKE TO ADDRESS THE CITY COUNCIL ON AN ITEM NOT LISTED ON THE AGENDA FOR ACTION? I SEE NONE. WE'LL MOVE ON TO SECTION SIX, WHICH IS CONSENT AGENDA.
[6. CONSENT AGENDA]
ALL ITEMS LISTED ON THE CONSENT AGENDA ARE CONSIDERED TO BE ROUTINE BY THE CITY COUNCIL AND WILL BE ENACTED IN ONE MOTION.THERE'S NO SEPARATE DISCUSSION ON THE ITEMS AND APPROVAL OF THE AGENDA SORRY, CONSENT AGENDA AUTHORIZES THE CITY MANAGER TO IMPLEMENT EACH ITEM IN ACCORDANCE WITH STAFF RECOMMENDATIONS. TONIGHT, THE CONSENT AGENDA CONSISTS OF ITEMS 6A THROUGH 6H.
IS THERE A MOTION ON THIS? I MOVE TO APPROVE THE CONSENT AGENDA.
I GOT A MOTION BY ADAM AND SECOND BY VICTORIA.
PLEASE VOTE. MOTION PASSES UNANIMOUSLY.
THAT BRINGS US TO SECTION SEVEN DEVELOPMENT APPLICATIONS.
7A BARTLEY ADDITION CASE 23-044.
[7.A. Bartley Addition (Case 23-044): Hold a public hearing and consider approval of an ordinance for a zoning change request from “A”, Agricultural to “SFE”, Single-Family Estate for a three (3) acre site. (First and Final Reading) (Staff Presenter, Tony McIlwain, Director of Development Services) (The Planning and Zoning Commission recommended approval by a vote of 8 to 0.)]
THIS IS TO HOLD A PUBLIC HEARING AND CONSIDER APPROVAL OF AN ORDINANCE FOR A ZONING CHANGE REQUEST FROM A AGRICULTURE TO SFE SINGLE FAMILY ESTATE FOR A THREE ACRE SITE.THIS IS BEFORE YOU ON FIRST AND FINAL READING.
STAFF PRESENTER IS TONY MCELWAIN, DIRECTOR OF DEVELOPMENT SERVICES.
THIS ZONING CASE THAT YOU HAVE BEFORE YOU THIS EVENING INVOLVES A PROPERTY OWNER LOOKING TO REZONE A PORTION OF THE LAND THAT THEY OWN CURRENTLY ZONED AS AGRICULTURAL USE TO ALLOW FOR DEVELOPMENT ACTIVITY ON THE SITE.
THE APPLICANT IS RON [INAUDIBLE] WORK ON BEHALF OF LEILANI BARTLEY, WHO IS THE OWNER.
OUR STANDARD LAND AREA FOR AGRICULTURAL USE IS THREE ACRES.
WHAT THE APPLICANT WAS LOOKING TO DO IS TO DO THREE ONE ACRE TRACTS.
THE PROPERTY IS DESIGNATED BY THE STAR ON THE LEFT HAND SIDE OF THE SCREEN THERE.
IT'S IN AN AREA OF THE COMPREHENSIVE PLAN THAT IS DESIGNATED FOR NEIGHBORHOODS THAT, SINCE THIS IS FOR RESIDENTIAL USE, IS CONSISTENT AND COMPLIANT WITH THE COMPREHENSIVE PLAN , AND ON THE RIGHT, WE'RE SHOWING YOU THE CURRENT ZONING.
THAT GREEN SWATH THAT YOU SEE.
COUNCIL IS THE PORTION OF THE AREA IN THIS PART OF THE COMMUNITY THAT IS ZONED AGRICULTURAL.
SOME OF THIS PROPERTY IS OUTSIDE THE CITY LIMITS, BUT THAT RECTANGLE THAT YOU SEE IS ALL WITHIN THE CITY OF BURLESON AND THAT'S THE ITEM BEFORE YOU TONIGHT, THAT AREA THERE. WE DID OUR NOTICE REQUIREMENTS TO THOSE PROPERTY OWNERS WITHIN 300FT OF THE SITE, PUBLISHED THE NOTICE IN THE NEWSPAPER, AS WELL AS PLACED SIGNS ON THE PROPERTY.
THE COMMISSION MADE A RECOMMENDATION OF APPROVAL FOR YOUR CONSIDERATION.
THIS IS BY UNANIMOUS VOTE OF 8 TO 0.
THERE WERE NO SPEAKERS AND NO DISCUSSION.
STAFF IS SUPPORTIVE OF THE ZONING CHANGE FROM AGRICULTURAL TO SINGLE FAMILY ESTATES.
THEY'RE ALL GOING TO BE SLIGHTLY LARGER THAN AN ACRE IN SIZE.
THE REMAINING PORTION OF THE PROPERTY IS LEFT INTACT AND IS NOT ON ANY CONSIDERATION TONIGHT.
[02:15:05]
SO PRIOR TO YOU OPEN UP THE PUBLIC HEARING, I WOULD LIKE TO ANSWER ANY QUESTIONS THAT YOU MAY HAVE ABOUT THE PROPERTY.COUNCIL HAVE ANY QUESTIONS? I'LL OPEN THE PUBLIC HEARING UP AT 6:41.
IS THERE ANYBODY WHO WOULD LIKE TO ADDRESS THE CITY COUNCIL DURING THIS PUBLIC HEARING ON THIS ITEM? I HAVE NO SPEAKER CARDS EITHER, MAYOR.
I'LL CLOSE THE PUBLIC HEARING AT 6:41 AND A HALF [CHUCKLING].
IS THERE A MOTION ON THIS? I HAVE A MOTION BY VICTORIA AND A SECOND BY RONNIE.
PLEASE VOTE. PASSAGE UNANIMOUS.
THAT BRINGS US TO SECTION EIGHT, GENERAL.
[8.A. Consider approval of an amendment to contract CSO#1713-04-2021 with e-Builder, Inc, to build an integration with Tyler Munis/ERP System and renew the contract for five additional years in the amount of $415,528.00. (Staff Contact: Hugo Rodriguez, Deputy Director, IT)]
INTEGRATION WITH TYLER MUNIS ERP SYSTEM AND RENEW THE CONTRACT FOR FIVE ADDITIONAL YEARS IN THE AMOUNT OF $415,528 THE STAFF PRESENTED THIS EVENING IS HUGO RODRIGUEZ, DEPUTY DIRECTOR OF IT.GOOD EVENING, MAYOR AND COUNCIL.
THANK YOU FOR STAYING HERE FOR A LONG TIME.
ARE YOU READY FOR ANOTHER 20 SLIDE POWERPOINT ON HOW INTEGRATING? [CHUCKLING] OKAY, SO WE'RE BRINGING FORWARD AN INTEGRATION BETWEEN OUR FINANCIAL SYSTEM AND OUR PUBLIC WORKS SOFTWARE THAT STAFF USES FOR PROJECT MANAGEMENT.
I'M GOING TO GIVE YOU A LITTLE BACKGROUND ON WHY WE GOT HERE AND HOW WE GOT HERE IN 2021.
A COUNCIL AUTHORIZED A CONTRACT WITH E-BUILDER AND IT IS TO IMPLEMENT A PROJECT MANAGEMENT SOFTWARE.
THEY START THE PROJECT IN E-BUILDER AND END IT IN BUILDER.
SORRY, I'M FAT, SO I'M BREATHING HARD.
LIKEWISE, IN 2022, COUNCIL AUTHORIZED A NEW FINANCIAL SYSTEM FOR THE CITY.
WE WENT LIVE WITH OUR FINANCIAL PHASE IN APRIL 23RD, SO THREE MONTHS AGO IT WAS A GREAT SUCCESS.
WE HAD MINIMAL ISSUES AND EVERYTHING.
NOW, A QUICK TIMELINE OF THE ERP PROJECT IS WE WENT LIVE WITH OUR FINANCIALS IN APRIL 23RD AND WE'RE EXPECTED AND ON TRACK TO GO LIVE WITH OUR PAYROLL AND HR IN JANUARY 2024, AND THEN UTILITY BILLING WILL COME WILL GO LIVE APRIL 2024.
THE INTEGRATION BENEFITS FOR THE INTEGRATION IS RIGHT NOW.
WITH THIS INTEGRATION, WE WILL INTEGRATE THE TWO SYSTEMS TOGETHER.
THE COST OF THE INTEGRATION WILL BE A ONE TIME COST OF $76,250 AND AN ANNUAL COST OF $19,600.
WE ARE GOING TO USE THE WATER AND WASTE OPERATING FUND TO PAY THE ONE TIME COST, AND THEN THE RECURRING COST WILL BE COVERED UNDER THE ANNUAL COST OF THE SOFTWARE BECAUSE WE'RE GOING TO BE ALSO SWITCHING FROM A USER BASE TO A SWITCH USER BASE MODEL, WHICH BY THAT WE ARE SAVING ABOUT 50% OF WHAT WE NORMALLY PAY.
THIS GIVES YOU A WHOLE LINE OF YEAR ONE TO YEAR FIVE AND HOW MUCH WE'RE GOING TO ESTIMATE TO PAY TO E-BUILDER , AND STAFF RECOMMENDATION IS TO APPROVE THE AMENDMENT TO BUILD THE INTEGRATION BETWEEN OUR FINANCIAL SYSTEM AND BUILDER.
QUESTIONS. I TOLD YOU IT WAS GOING TO BE A 20-PAGE POWERPOINT.
[02:20:02]
HOW'S YOUR SYSTEM BACKED UP? I'M SORRY? HOW'S THE SOFTWARE BACKED UP? SO BOTH SYSTEMS ARE IN THE CLOUD.WE LET THE VENDORS TAKE BACKUPS SO THEY TAKE BACKUPS EVERY NIGHT OF OUR BACKUP OF OUR SYSTEMS. OKAY, AND THEN FOR OUR FINANCIALS, WE DO HAVE A TWO HOUR EVERY DAY BACKUP EVERY TWO HOURS DURING THE WORKDAYS.
SO FROM 8:00 TO 5:00, THEY BACK EVERY TWO HOURS.
SO IF SOMETHING HAPPENS IN THE MIDDLE OF THE DAY, WE ARE ABLE TO RECOVER DURING THAT PERIOD.
WASN'T THERE A DISCUSSION NOT TOO LONG AGO ABOUT A NON CLOUD BACKUP THAT WE WERE DOING? DID I DREAM THAT? I THINK WHAT YOU'RE REFERRING TO, HUGO, IS OUR BASICALLY DATA BACKUP WITH THE [INAUDIBLE] , AND SO IF YOU WANT TO SPEAK TO THAT PROJECT.
SO THAT ONE IS STILL IN MOTION.
YOU'RE PROBABLY TALKING ABOUT OUR.
.. STARTS WITH A 'C.' COHESITY BACKUPS AND EVERYTHING.
I COULDN'T REMEMBER THAT EITHER. [CHUCKLING] THAT'S OKAY.
YES, WE E DID BUY HARDWARE TO SUPPORT OUR BACKUPS IN HERE AND WE ARE GOING TO BUY EVENTUALLY CLOUD STORAGE SO THAT WE CAN MOVE OUR BACKUPS OVER TO THE CLOUD. OKAY. YOU COVERED.
OKAY, GOOD DEAL. ANY QUESTIONS? ANY MOTION? MOVE TO APPROVE AS PRESENTED.
SECOND, I HAVE A MOTION BY ADAM, SECOND BY LARRY.
PLEASE VOTE. PASSES UNANIMOUS.
HAVE A NICE NIGHT. THANK YOU, HUGO.
THAT MOVES US ON TO SECTION NINE CITY COUNCIL REQUESTS AND FUTURE AGENDA ITEMS AND REPORTS.
[9. CITY COUNCIL REQUESTS AND FUTURE AGENDA ITEMS AND REPORTS]
ANYBODY. ALL RIGHT.THEY MET TWICE, AND WE'RE ACTUALLY CARRYING AN ITEM FORWARD ON THE SEVENTH TO ADDRESS.
IT'S ALREADY ON THE SCHEDULE. I'M WORKING WITH JEN AND MR. RIBITZKI TO UPDATE THE FEES AS WE SPEAK.
AND THEN CAN WE ALSO GET AN UPDATE ON THE FOUNTAIN? WAS THAT EVER REPAIRED? CAN WE GET AN UPDATE ON THAT? I'LL GET WITH JEN, BUT YES, WE'LL GET AN UPDATE.
THAT'S IT, AND LANDSCAPING, TOO, PROBABLY.
I THINK THERE'S SOME PLANTS THAT HAVE SUCCUMBED TO THIS ONGOING ONSLAUGHT OF 100 DEGREE DAYS.
UNDERSTOOD. YEAH. ANYBODY ELSE.
OKAY. MAYOR COUNCIL. THAT BRINGS US TO SECTION TEN EXECUTIVE SESSION.
[10. RECESS INTO EXECUTIVE SESSION]
THERE IS A NEED FOR EXECUTIVE SESSION THIS EVENING.SO IN ACCORDANCE WITH CHAPTER 551 OF THE TEXAS GOVERNMENT CODE, THE CITY COUNCIL WILL CONVENE INTO EXECUTIVE SESSION IN THE CITY COUNCIL WORK ROOM IN CITY HALL TO CONDUCT A CLOSED MEETING TO DISCUSS THE FOLLOWING.
MAYOR, IF YOU COULD ASK FOR A MOTION.
IS THERE A MOTION TO CONVENE INTO EXECUTIVE SESSION? OH, I'M SORRY.
CAN WE AMEND THAT MOTION TO ADD SECTION 551.087? RONNIE, DO YOU WANT TO DO THAT? WE'RE ADDING, WHAT? 551.087. WELL DONE, RONNIE.
I GOT A MOTION BY RONNIE AND A SECOND BY SCOTT.
UNANIMOUS. WE'RE IN EXECUTIVE SESSION AT 6:50.
IS THERE A MOTION TO RECONVENE? SO MOVED. GOT A MOTION BY ADAM.
OKAY. THAT'S WHY. PLEASE VOTE.
WE'RE BACK IN SESSION AT 7:40.
WE HAVE NO OTHER ITEMS FOR CONSIDERATION ON TONIGHT'S AGENDA.
SO, MAYOR, IF YOU WOULD BE SO KIND AS TO ASK FOR A MOTION FOR ADJOURNMENT, A SECOND WITH NO VOTE, IS THERE A MOTION TO DO THAT? PUSH THE BUTTON.
IS THERE A SECOND? I NEED A SECOND.
HURRY UP, GUYS. WE'RE TRYING TO GET OUT OF HERE.
I'VE GOT A MOTION BY RONNIE AND A SECOND BY VICTORIA.
WE'RE OUT OF HERE AT 7:41 ON THE BUTTON.
* This transcript was compiled from uncorrected Closed Captioning.