Jun 05, 2023 City Council Regular Meeting

THAT BRINGS US TO ITEM 3.A, RECEIVE A REPORT, HOLD A DISCUSSION, AND GIVE STAFF DIRECTION REGARDING PROJECT WORKFORCE.

[3.A. Receive a report, hold a discussion and give staff direction regarding Project Workforce. (Alex Philips, Economic Development Director)]

THIS AFTERNOON, OUR STAFF PRESENTER IS ALEX PHILLIPS, ECONOMIC DEVELOPMENT DIRECTOR. MR. PHILLIPS.

>> THANK YOU, MS. CAMPOS. GOOD EVENING, MAYOR AND COUNCIL.

ALEX PHILLIPS, ECONOMIC DEVELOPMENT DIRECTOR FOR THE CITY OF BURLESON.

HERE WITH AN EXCITING PROJECT THAT WE'VE BEEN WORKING ON TO TELL YOU ABOUT.

PRESENTATION OVERVIEW, WALK YOU THROUGH, STEP BACK TWO YEARS REALLY TO LOOK AT HOW THE WEST SIDE HAS COME TO DEVELOP.

THEN ALSO LOOK AT THE HISTORY THAT WE'VE HAD WITH PROJECT WORKFORCE, AKA CRAFTMASTERS.

INTRODUCE YOU TO CHAD TURNBULL, THE MANAGING DIRECTOR WITH CRAFTMASTERS.

HE'LL GO THROUGH SOME SLIDES AND PRESENTATION OF WHAT CRAFTMASTERS IS.

THEN HE'LL HAND IT BACK OVER TO ME TO GO THROUGH THE DEVELOPMENT DETAILS, THE 380 DETAILS, AND GET COUNCIL'S FEEDBACK AND NEXT STEPS.

LOOKING AT THE WEST SIDE DEVELOPMENT OUT TOWARDS THE CHISHOLM TRAIL TOLL WAY, COUNCIL APPROVED A MASTER PLAN COMMUNITY POLICY BACK IN JULY OF 2020 THAT WAS TO INCENTIVIZE LARGER DEVELOPMENTS TO BRING BETTER AMENITIES, HIGHER STANDARDS TO THE CITY.

PART OF THAT WAS THE STRATEGIC PLAN FOR THE ECONOMIC DEVELOPMENT CORPORATION WAS APPROVED IN OCTOBER OF 2020.

A PIECE OF THAT INCLUDED GOING AFTER MEDICAL PROFESSIONAL OFFICE PARK AS A GOAL.

BACK IN JUNE OF 2021, THE CHISHOLM SUMMIT DEVELOPMENT 380 WAS APPROVED, ALONG WITH THE EDC AT THE SAME TIME, WAS PURCHASING 106 ACRES KNOWN AS HOOPER BUSINESS PARK, AT THAT SAME TIME, ADJACENT TO CHISHOLM SUMMIT.

[NOISE] THE TRADE SCHOOL WAS A TOP PRIORITY FOR CITY COUNCIL AT THE RETREAT IN 2022 AND WAS ADOPTED BY CITY COUNCIL IN SEPTEMBER OF 2022.

WE DID RECEIVE A LETTER OF INTENT FROM TEXAS HEALTH FOR A POTENTIAL DEVELOPMENT

[00:20:01]

OUT THERE ON THE WEST SIDE IN SEPTEMBER AND IT EXPIRED MARCH OF THIS YEAR.

THE DESIGN CONTRACT FOR THE REGIONAL DETENTION AT HOOPER BUSINESS PARK WAS PRESENTED TO CITY COUNCIL IN OCTOBER 2022.

CITY COUNCIL APPROVED THAT CONTRACT, BUT TO BE DESIGNED AS A WET POND FEATURE AND BRING THOSE CONSTRUCTION DOCUMENTS BACK TO CITY COUNCIL AFTER THE DESIGN WAS COMPLETE.

PROJECT WORKFORCE HISTORY.

OUR FIRST CALL IN MEETING WITH PROJECT WORKFORCE WAS FOR A SITE OFF OF 917 NEAR 731 BACK IN SEPTEMBER OF 2021.

IN JANUARY OF 2022, WE HAD OUR FIRST EXEC SESSION ABOUT THE PROJECT AND RECEIVED DIRECTION TO MOVE FORWARD.

MYSELF AND A TEAM MEMBER, DREW PENNYWELL, WE VISITED FULL SAIL UNIVERSITY IN FEBRUARY OF 2022 TO BETTER UNDERSTAND WHAT FULL SAIL UNIVERSITY WAS, THE PEOPLE BEHIND IT, AND THEIR DESIRE FOR A DIFFERENT TYPE OF TRADE SCHOOL CALLED CRAFTMASTERS.

CITY STAFF AND WORKFORCE REPRESENTATIVE WORKED ON DUE DILIGENCE FROM FEBRUARY OF 2022 TO SEPTEMBER OF 2022.

WE ENGAGED FREESE AND NICHOLS TO LOOK AT THE SOUTHERN SEWER BASIN FOR THE CITY WHERE THEY WERE LOOKING TO CONSTRUCT AND DEVELOP THEIR CAMPUS THERE.

THEN IN OCTOBER OF 2022, WE DID HAVE AN EXECUTIVE SESSION TO DISCUSS THE POTENTIAL AND $6 MILLION IN INCENTIVES AND WAS TOLD TO MOVE FORWARD BY COUNCIL AT THE TIME.

IN DECEMBER OF 2022, PROJECT WORKFORCE DETERMINED THAT THE SITE OFF OF 917, WAS TOO COSTLY DUE TO OFF-SITE COST CONCERNS.

FROM TEXT DOT WITH 917 AND WIDENING IT THROUGH THE SITE, SEWER EXTENSION THAT THE CITY WOULD HAVE TO BRING IN THEIR SEWER COST TO CONNECT TO A LIFT STATION AT NICKEL'S MIDDLE SCHOOL OFF OF 731 AND WATER INFRASTRUCTURE THAT BETHESDA WAS GOING TO REQUIRE THEM DO AT THEIR COST, IT JUST BECAME TOO COSTLY.

IN JANUARY OF 2023, WE DID HAVE AN EXECUTIVE SESSION TO DISCUSS A NEW SITE AT HOOPER BUSINESS PARK AND WE RECEIVED DIRECTION TO MOVE FORWARD.

AT THAT TIME, WE DID ENGAGE TISCHLERBISE, A THIRD-PARTY FINANCIAL IMPACT ANALYSIS STUDY TO BE CONDUCTED.

WE HAD THAT COMPLETE AND PRESENTED TO COUNCIL IN EXECUTIVE SESSION TO DISCUSS AN INCENTIVES PACKAGE TOTALING $4.45 MILLION AND GAINED FULL SUPPORT.

THE TERM SHEET WAS EXECUTED BY PROJECT WORKFORCE AND THE CITY STARTED WORK ON THE 380 AGREEMENT.

ANY QUESTIONS ON THE HISTORY? AT THIS TIME I'M GOING TO TURN OVER THE PRESENTATION TO CHAD TURNBULL, MANAGING DIRECTOR FOR CRAFTMASTERS.

IT'S JUST THE ARROW DOWN. THANK YOU.

>> WELL, IT'S MY PLEASURE TO BE HERE WITH YOU GUYS.

THANK YOU SO MUCH FOR ALLOWING US TO JOIN YOU TODAY AND GREETINGS TO YOU AND THANKS TO THE STAFF.

FROM THE BEGINNING, YOU GUYS HAVE BEEN FANTASTIC TO WORK WITH.

MY TEAM KEEPS SAYING, CAN WE TAKE THEM TO OTHER CITIES? [OVERLAPPING].

>> NO YOU MAY NOT. [LAUGHTER]

>> JUST WANT TO COMMEND WHAT IT'S BEEN LIKE TO WORK WITH YOU, MAYOR FLETCHER AND THE STAFF HERE AND THE CONVERSATIONS THAT WE'VE HAD WITH COUNCIL AND WE'RE GRATEFUL AND WE'RE EXCITED TO SWITCH FROM CALLING THIS THING PROJECT WORKFORCE TO WHAT IT IS, WHICH IS CRAFTMASTERS.

I'M EXCITED TO TELL YOU A LITTLE BIT ABOUT THAT.

WHAT WE ARE FOCUSED ON IS SOLVING THE COUNTRY'S DESPERATE NEED FOR SKILLED TALENT IN EVERY AREA OF CONSTRUCTION BY RE-IMAGINING HOW TOMORROW'S WORKFORCE IS EDUCATED.

THAT IS NOT A SMALL TASK, IT'S A BIG NEED.

THE CONSTRUCTION INDUSTRY GLOBALLY IS MASSIVE.

IT'S $10.5 TRILLION, IS WHAT IT'S ESTIMATED AT THIS YEAR.

BY 2030, PROJECTIONS PUT IT AT $14.4 TRILLION, WHICH IS ABOUT A 37 PERCENT INCREASE OVER THE NEXT 17 YEARS.

IT'S MASSIVE NOW AND IT'S NOT GETTING SMALLER, IT'S JUST GROWING, WHICH CREATES SOME CHALLENGES.

THERE'S 7.4 MILLION JOBS IN CONSTRUCTION ACCORDING TO US BUREAU OF LABOR STATISTICS, RIGHT NOW IN CONSTRUCTION.

THERE IS RIGHT NOW AN 18 PERCENT YEAR OVER YEAR INCREASE IN CONSTRUCTION JOB OPENINGS.

RIGHT NOW THERE ARE 546,000 ADDITIONAL CONSTRUCTION WORKERS NEEDED ON THE NORMAL PACE OF HIRING TO MEET OUR CURRENT DEMAND RIGHT NOW, AND ACCORDING TO THE US CHAMBER OF COMMERCE, 45 PERCENT OF COMPANIES ARE TURNING DOWN WORK RIGHT NOW BECAUSE THEY CAN'T STAFF IT.

[00:25:02]

WHICH ANYBODY THAT WORKS IN THIS FIELD IS NODDING, SAYING, YEAH, I KNOW, I GET IT.

WHICH IS WHEN YOU PUT ALL THAT, WHEN YOU PUT THE GROWTH OF THE CONSTRUCTION INDUSTRY, WHEN YOU PUT THE DEMAND AND NEED AND SHORTFALL OF JOBS, NOW THAT'S WHERE YOU GET THE ANALYSIS THAT SAYS BY 2028 WE'LL HAVE A SHORTFALL OF ABOUT 3 MILLION JOBS IN THE SKILLED TRADES THAT NEED TO BE FILLED.

IT IS A HUGE AND MASSIVE PROBLEM.

THE QUESTION CAME UP SPECIFICALLY TO THE FOUNDER OF FULL SAIL UNIVERSITY, JON PHELPS IS HIS NAME AND THEY SAID, HEY, WHAT IF YOU TOOK YOUR 40 YEARS OF EDUCATION EXPERIENCE AND YOU TOOK THE SUCCESS OF FULL SAIL UNIVERSITY AND YOU APPLIED IT TO THIS, AND HE SAID, YOU KNOW WHAT, I'VE ACTUALLY BEEN THINKING ABOUT IT, SO HE'S GOING TO TRY TO DO IT.

FOR THOSE THAT DON'T KNOW, FULL SAIL WAS FOUNDED IN 1979 BY JON PHELPS.

IT WAS A VERY UNIQUE STYLE OF EDUCATION.

IT'S NOT YOUR TYPICAL SCHOOL.

IT DOES NOT WORK IN THE TYPICAL WAY.

IT IS VERY FOCUSED ON EXPEDITED EDUCATION, HANDS-ON EDUCATION, THE ABSOLUTE LATEST TECHNOLOGY THAT STUDENTS TRAIN ON SO THAT THEY IMMEDIATELY GET INTO THE WORKFORCE AND HAVE A SUCCESSFUL CAREER.

IT'S FUNNY BECAUSE EARLY ON IT WAS REBELLIOUS AND NOW IT'S MAINSTREAM EDUCATION.

TODAY, OVER 86,000 GRADUATES HAVE LEFT THEIR MARK ON THE INDUSTRY.

IT HAS GROWN TO 22,000 CURRENT STUDENTS FROM 50 STATES AND 67 COUNTRIES, 210 ACRE CAMPUS.

THE WAY I SAY IT FOR THAT LAST ONE IS IF YOU'VE WATCHED A MOVIE OR YOU'VE LISTENED TO MUSIC OR YOU'VE PLAYED A VIDEO GAME OR YOU'VE BEEN ON THE INTERNET OVER THE LAST 10 YEARS, THEN YOU'VE SEEN THE WORK OF FULL SAIL STUDENT GRADUATES.

YOU DIDN'T KNOW IT, BUT YOU WERE WATCHING THEM.

YOU CAN JUST SEE THE ACCOLADES OF GRADUATES.

THIS IS JUST ACTUALLY AWARD WINNING CREDITS.

THIS IS NOT JUST EVERYBODY, THESE ARE THE FOLKS FROM FULL SAIL THAT HAVE GRADUATED AND WON GRAMMYS AND ACADEMY AWARDS AND GOLDEN GLOBES AND PRIMETIME EMMYS AND ANNUAL GAME AWARDS OR BEEN CREDITED ON PROJECTS THAT HAVE WON.

FOR THE LAST 40 YEARS FULL SAIL HAS CREATED A LEGACY OF AWARD-WINNING EDUCATION.

NOW, WE SEE A NEW OPPORTUNITY.

WE SEE AN OPPORTUNITY TO TURN THAT EXPERIENCE, THAT APPROACH TO EDUCATION, AND THAT SUCCESS IN EDUCATION AND BEGIN TO ADDRESS NOT ONLY JUST THE JOB SHORTFALL, BUT ALSO EVEN THE PERCEPTION OF WHAT IT MEANS TO WORK IN CONSTRUCTION TODAY.

TO TELL YOU A LITTLE BIT ABOUT THAT, HERE'S JUST A LOOK AT THE CAMPUS THAT WE WANT TO BRING TO HOOPER BUSINESS PARK.

THE RENDERING WAS FINISHED ON FRIDAY, SO YOU'RE THE FIRST PEOPLE TO SEE IT IN ALL THE WORLD.

SAME APPROACH THAT I MENTIONED WITH FULL SAIL.

WE'RE NOT A TYPICAL UNIVERSITY.

WE DON'T OPERATE ON A TYPICAL UNIVERSITY STRUCTURE, AND WHAT THAT MEANS IS WE GET TO BUILD AND TAILOR EDUCATION SPECIFIC TO THE OUTCOMES OF WHAT WE'RE TRYING TO CREATE, SO WE BUILT A CAMPUS THAT'S NOT YOUR TYPICAL CAMPUS.

AS YOU, AS YOU SAW, IT DOESN'T FEEL LIKE WHAT YOU MIGHT THINK OF AS TRADE SCHOOL CAMPUS.

IT'S AN EXCITING PLACE TO BE.

THAT'S AN EXTRAORDINARY CAMPUS THAT WE WANT TO BUILD.

WE WANT TO ACTUALLY, EVEN THROUGH THE CAMPUS, BREAK THE PERCEPTION OF WELL, I DON'T WANT TO GO INTO THAT CAREER FIELD.

WE WANT PEOPLE TO SEE THAT IT'S ONE OF THE BEST CAREER FIELDS THAT YOU CAN PURSUE TODAY.

THE PROJECTS, THE SCHEDULE IS NOT AN ORDINARY SCHOOL.

WE'RE FOCUSED ON TEACHING TIMELESS SKILLS, AND WOOD IS WOOD, WATER IS WATER, ELECTRICITY.

BUT AT THE SAME TIME, WE WANT TO TEACH THE LATEST TECHNOLOGY.

NOT ONLY HOW TO DO THE FUNDAMENTALS, BUT HOW TO APPLY THE LATEST TECHNOLOGY TODAY TO DO YOUR JOB, AND REAL-WORLD PROJECT FOCUS, SO WE REVERSE ENGINEER EVERYTHING FROM THE WORK THAT FOLKS ARE GOING TO DO IN THE FIELD AND THEN WE BUILD THAT EDUCATIONAL PIPELINE FOR THAT WAY SO THAT STUDENTS WORK IN PROFESSIONAL ENVIRONMENTS.

WHEN THEY GRADUATE ON DAY ONE, THEY'RE READY TO SHOW UP AND GET TO WORK AND CONTRIBUTE FOR THEIR COMPANIES.

PROGRAMS START EVERY MONTH.

AGAIN, GETTING BACK TO THE IDEA OF NOT A TYPICAL UNIVERSITY, IT DOESN'T WORK ON SEMESTER SCHEDULES.

THERE ARE MORNING CLASS OFFERINGS, THERE ARE AFTERNOON COURSE PROGRAM OFFERINGS, AND MOST OF THE PROGRAMS CAN BE COMPLETED IN LESS THAN A YEAR, SO THE IDEA IS STUDENTS CAN GET STARTED WHEN THEY NEED TO GET STARTED, THEY CAN GRADUATE QUICKLY, THEY CAN GET OUT AND THEN GET TO WORK.

IN TERMS OF WHAT WE'RE GOING TO TEACH A QUESTION THAT COMES UP A LOT.

WE ARE REALLY FOCUSED ON A SCALE OF EDUCATION THAT DOES A COUPLE OF THINGS.

[00:30:06]

ONE, WE WANT TO GIVE STUDENTS THE OPPORTUNITY.

WE ASSUME WHEN YOU'RE HEADED, I JUST LITERALLY GOT BACK FROM AN ORIENTATION THING AT WHERE MY SON IS HEADED TO COLLEGE AND THE ASSUMPTION AT THE ORIENTATION IS THAT EVERY STUDENT COMING IN THE DOOR BASICALLY DOESN'T KNOW WHAT THEY WANT TO DO.

THEY'RE HERE, THEY'RE GOING TO GET A DEGREE.

EVEN IF THEY SAY THEY KNOW WHAT THEY'RE GOING TO DO, THEY'RE GOING TO SWITCH.

BUT AT THE SAME TIME WHEN WE SEND STUDENTS TO TRADE SCHOOLS, WE EXPECT THEM TO KNOW AND PICK EXACTLY WHAT THEY WANT TO DO RIGHT OUT OF THE GATE.

YOU WANT TO ELECTRICAL SCHOOL, YOU GOING TO PLUMBING SCHOOL? YOU GOING TO WELDING SCHOOL? YOU GOING TO BE IN CARPENTRY? THEY DON'T KNOW, AND SO WE WANT TO CREATE AN EDUCATIONAL ENVIRONMENT THAT ALLOWS STUDENTS TO COME IN AND GET EXPOSURE TO ALL THE DIFFERENT AREAS OF EDUCATION AND THEN HAVE AN OPPORTUNITY TO CHOOSE AND SPECIALIZE FROM THERE.

IN ADDITION TO THAT, WE KNOW THAT A VERSATILE EMPLOYEE IS A VALUABLE EMPLOYEE.

WE KNOW THAT CREATES VALUE TO THE COMPANY AND THEIR ABILITY TO UNDERSTAND THE OVERALL PROJECT AND ALL THE DIFFERENT ELEMENTS OF THE PROJECT IS IMPORTANT.

WHAT YOU SEE HERE IS OUR COMMITMENT TO TEACH A WIDE RANGE OF SUBJECTS.

WE'RE NOT SPECIALIZING IN A SINGLE HVAC AND ELECTRICAL OR PLUMBING AND WELDING.

WE WANT TO BRING IT ALL TOGETHER ON ONE CAMPUS, UNDER ONE ROOF, SO TO SPEAK, AND TEACH A BROAD RANGE OF EDUCATION.

EACH CAMPUS HAS THE ABILITY TO GRADUATE 5,000 STUDENTS PER YEAR.

YOU'LL SEE WHEN WE GET INTO SOME OF THE PROJECTIONS, THAT'S WHAT WE PROJECT, WILL GROW THIS SCHOOL HERE IN BURLESON TO 5,000 GRADUATES A YEAR.

OUR VISION IS ACTUALLY 20 CAMPUSES.

IT'S A REGIONAL UNIVERSITY.

WE WILL GROW IT TO 20 CAMPUSES ACROSS THE COUNTRY, AND WE EXPECT TO EVENTUALLY GRADUATE 100,000 CRAFTMASTERS PER YEAR.

GETTING BACK TO THE 3 MILLION SHORTFALL BY 2028.

THAT'S JUST A DROP IN THE BUCKET STILL, BUT THAT'S OUR VISION.

WE GOT TO PUT A HEADQUARTERS SOMEWHERE.

WE'VE GOT TO PUT OUR FLAGSHIP CAMPUS AND CORPORATE HEADQUARTERS SOMEWHERE, AND THESE ARE THE FINALISTS.

YOU KNOW WHERE WE WANT IT TO BE? RIGHT HERE IN BURLESON TEXAS.

YOU GUYS ARE OUR FAVORITE SPOT.

WE HAVE UNDERGONE EXTENSIVE RESEARCH.

WE'RE LOOKING FOR BUSINESS FRIENDLY STATES, WE'RE LOOKING FOR GOOD EDUCATION INFRASTRUCTURE, AND THEN WE STARTED NARROWING.

THERE'S A NUMBER OF STATES THAT FIT THAT WE STARTED NARROWING DOWN TO WARM WEATHER.

THERE'S A NUMBER OF STATES THAT FIT THAT, AND THEN WE STARTED LOOKING AT SITES AT LAND.

WE STARTED HAVING CONVERSATIONS.

YOU DON'T HAVE TO TALK TO A LOT OF CITIES TO FIND SOME YOU DON'T LIKE AND WE FOUND ONE THAT WE LOVE.

WE LOVE THE COMMUNITY HERE, WE LOVE THE LOCATION HERE, WE LOVE THE RELATIONSHIP, THE PARTNERSHIP AND WE'RE EXCITED ABOUT BEING HERE, SO I SHOW YOU THE FINAL LIST, ORLANDO IS EASY BECAUSE THAT'S WHERE IT FULL SAIL IS.

PEOPLE SAY THAT WHY IN THE WORLD WOULD YOU NOT JUST START IT RIGHT IN YOUR BACKYARD AND WE USUALLY SAY, WELL, YOU SHOULD COME SEE US IN BURLESON, TEXAS AND YOU'LL UNDERSTAND WE THINK THIS IS THE PLACE TO START IT.

THAT'S IT FOR ME. I'LL TURN IT BACK OVER TO MS. ALEX.

>> I APPRECIATE YOU. DO YOU HAVE ANY QUESTIONS? PRETTY EXCITING STUFF.

GO OVER THE DEVELOPMENT DETAILS AND WHERE WE'RE AT WITH A 3D AGREEMENT AND THE DISCUSSION WITH THAT.

AGAIN, IT'S BACK OVER HERE IN CHISHOLM SUMMIT.

IT'S GOING TO BE PLACED AT HOOPER BUSINESS PARK NEAR THE CHISHOLM TRAIL WAY.

CRAFTMASTERS TO PURCHASE 62 ACRES IN TWO DIFFERENT PHASES LOCATED IN HOOPER BUSINESS PARK.

THAT INCLUDES THE CAMPUS HEADQUARTERS, HEADQUARTERS EXPANSION, A COFFEE SHOP, AND A STUDENT EXPERIENCE CENTER.

CRAFTMASTERS IS PROPOSING A CORPORATE CAMPUS OF CONSTRUCTION TRADE SKILLS.

BUT THAT ENROLLMENT THAT CHAD TALKED ABOUT A 5,000 STUDENTS BY 2031, PHASED IN SIX EQUAL PORTIONS OVER A SIX-YEAR PERIOD BEGINNING IN 2026.

CAPITAL INVESTMENT FOR THE CAMPUS IS $90 MILLION.

CORPORATE HEADQUARTER EXPANSION OF A MINIMUM OF 400 NEW EMPLOYEES WITH AN AVERAGE WAGE OF 57,000 BY 2031.

PHASED OVER THAT SAME SIX-YEAR PERIOD.

THE HEADQUARTER EXPANSION WOULD ADD AN ADDITIONAL $25 MILLION IN CAPITAL INVESTMENT BY THE 2029 TAX YEAR.

PART OF THIS DEVELOPMENT, AS WELL AS DESIGN AND CONSTRUCT A RESIDENTIAL COMMUNITY OF AT LEAST 100 SINGLE-FAMILY UNITS ON A PROPERTY IN THE VICINITY.

AS PART OF THE TRADE SCHOOL TRAINING PROGRAM, THERE'LL BE BUILDING WHAT THEY'RE PROPOSING THIS 12 HOUSES A YEAR ON A PROPERTY ADJACENT TO OR IN THE VICINITY OF THE CAMPUS.

THAT CAPITAL INVESTMENT WOULD ADD ANOTHER $35 MILLION TO TAX YEAR 2033.

[00:35:06]

AGAIN, PHASED IN THAT SIX EQUAL PART AS WELL.

CAPITAL INVESTMENT AT FULL BUILD-OUT IS 150 MILLION.

THIS IS THEIR FULL-TIME EMPLOYEE AND ENROLLMENT BUILDUP.

AS YOU CAN SEE WHEN THE SCHOOL OPENS IN 2026, ENROLLMENT BEING 1,000 EMPLOYEES, 150 AND YOU SEE HOW THAT GROWS THROUGH 2030.

CAMPUSES, THE LARGEST PHASE IN SIZE AND IN CAPITAL INVESTMENT, AND JUST TO THE AVERAGE SALARY, THERE ARE $57,069.

AVERAGE ANNUAL SALARY IN BURLESON IS 54, SO IT'S ABOVE THAT.

THE INCENTIVES THAT WE'RE PROPOSING FOR THIS DEVELOPMENT, THESE ARE OBLIGATIONS PRIOR TO CONSTRUCTION.

BY THE END OF AUGUST THIS YEAR, WOULD HAVE A REAL ESTATE CONTRACT FOR THE 54 ACRE PROPERTY AND THE AMOUNT OF 2.5 MILLION AND THE PHASE 2 PROPERTY, WHICH IS AN EIGHT ACRE TRACK FOR 360,000.

VDC TO PAY FOR THE ADDITIONAL COST FOR THE DESIGN AND CONSTRUCTION OF THE REAL LINE, THE WATER AND SEWER LINE INFRASTRUCTURE FOR THEM TO BE ABLE TO USE FOR THE CAMPUS.

MOVIE BRINGING IT BACK TO THE DETENTION POND WILL NEED TO BE CONSTRUCTED ON THE PARK REGARDLESS IF IT WAS CRAFTMASTERS OR WHATEVER WAS GOING OUT THERE.

BECAUSE IT'S GOING TO SERVE MORE THAN JUST THE ONE USER, AND THAT'S HIGH-LEVEL COST RIGHT NOW IS $6.5 MILLION FOR THAT.

BY THE END OF THIS YEAR, PROSPECT TO COMPLETE A PRE-DEVELOPMENT MEETING WITH THE CITY, WHICH THEY'VE ALREADY HAD A PRE-DEVELOPMENT MEETING WITH OUR PLANNING DEVELOPMENT AND DAC OFFICIALS.

DECEMBER 1ST OF THIS YEAR AS WELL, PROSPECT TO SUBMIT AN APPLICATION FOR PLANNING AND ZONING APPROVAL BY MARCH OF NEXT YEAR CRAFTMASTERS SUBMIT THE BUILDING PLANS HAVE AT LEAST 190,000 SQ FT OR DEVELOPMENT FOR THE CAMPUS AND CRAFTMASTERS HEADQUARTERS.

END OF MAY, NEXT YEAR, FOR THEM TO PURCHASE THE PROPERTY, THE 54 ACRE PARCEL WITH A DOWN PAYMENT OF $125,000.

WITHIN 30 DAYS OF THE BUILDING PERMIT ISSUED, THE EDC WOULD PROVIDE A CASH GRANT OF $500,000.

NOW THESE ARE THE INCENTIVES OUTLINED FOR DURING CONSTRUCTION.

CRAFTMASTERS COMMENCE CONSTRUCTION BY THE END OF JUNE OF NEXT YEAR.

ONCE THE DEVELOPER HAS SUBMITTED PLANS FOR THE FULL DEVELOPMENT AND HAS EXPANDED MORE THAN $1 MILLION IN DEVELOPMENT FEES.

THE ETC, TO PROVIDE A CASH GRANT OF ABOUT $500,000 WITHIN 30 DAYS.

TOTAL APPROXIMATE FEES THAT CRAFTMASTERS WILL INCUR FOR THEIR DEVELOPMENT WILL BE ABOUT TWO-AND-A-HALF MILLION DOLLARS THAT THEY WILL PAY THE CITY FOR DEVELOPMENT FEES.

UPON VERIFYING CAMPUS AND CRAFTMASTERS HEADQUARTERS CONSTRUCTION EXPENDITURES AND THE AMOUNT EXCEEDING $4 MILLION.

THE EDC PROVIDE A CASH GRANT OF $2.5 MILLION WITHIN 30 DAYS.

NOW THAT ONCE WE PAY THAT 2.5, THAT WILL START A 90 DAY CLOCK.

WITHIN 90 DAYS OF US PAYING THE $2.5 MILLION, CRAFTMASTERS WOULD HAVE TO PAY THE BALANCE OF THE LAND CELL OF THAT 2.375, SO WE WOULD GET THAT MONEY DIRECTLY RIGHT BACK BASICALLY WITHIN 90 DAYS.

THEN BY THE END OF SEPTEMBER 2026, THEY WOULD HAVE TO MAKE A MINIMUM CAPITAL INVESTMENT OF $90 MILLION FOR THE CAMPUS CONSTRUCTION.

>> OBLIGATIONS AFTER THE CAMPUS OPENS, THEY'RE ALL GEARED TOWARDS THE JOBS.

THESE INCENTIVES ARE UPON 20 QUALIFIED JOBS BEING EMPLOYED BY CRAFT MASTERS.

WE WOULD PAY THEM $50,000 WITHIN 30 DAYS.

ALL OF THESE ARE WITHIN 30 DAYS OF VERIFICATION OF ONE YEAR OF EMPLOYMENT OF ONSET PRIOR TO INCENTIVE PAYMENT.

A 100 FULL-TIME EMPLOYEES, THEY WOULD GET $100,000, 200 FULL TIME EMPLOYEES, THEY WOULD BE PAID ANOTHER 100,000.

ONCE THEY HIT 380 FULL TIME EQUIVALENT JOBS, THEY WOULD GET 50,000.

UPON 1,000 PEOPLE BEING ENROLLED IN THE SCHOOL, $100,000.

UPON 5,000 PEOPLE BEING ENROLLED IN THE SCHOOL, THEY'D BE GETTING AN ADDITIONAL $100,000.

INCENTIVE OUTLINE FOR PHASE 2 FOR THE HEADQUARTER EXPANSION.

THEY WOULD HAVE TO COMPLETE A PRE-DEVELOPMENT MEETING BY THE END OF FEBRUARY OF 2028, THE ZONING APPLICATION, BY THE END OF APRIL 2028, COMPLETE THE PLOTTING APPLICATION BY THE END OF MAY OF 2028.

THE END OF JULY, SUBMIT THE BUILDING PLANS FOR THE HEADQUARTER EXPANSION CLOSE ON THAT PROPERTY, THAT EIGHT-ACRE TRACK BY THE END OF AUGUST OF 2028, COMMENCE CONSTRUCTION BY THE END OF SEPTEMBER OF 2028, AND THEN COMPLETE THE CONSTRUCTION WITH THE MINIMUM $25 MILLION CAPITAL INVESTMENT BY THE END OF THE YEAR 2029.

[00:40:03]

THEN THE 4A OBLIGATIONS THERE IS UPON RECEIVING THE CEO AND THE CAPITAL INVESTMENT MEETING OR EXCEEDING THE $25 MILLION, WE WOULD MAKE A PAYMENT OF $100,000 AT THAT TIME.

SOME OF THE KEY TERMS IN THE AGREEMENT.

ONCE THE VERIFICATION OF THE FOUR MILLION IN CONSTRUCTION EXPENDITURES IS COMPLETE, THE EDC HAS ISSUED THAT 2.5 MILLION THAT STARTS AT 90 DAY TRIGGER FOR THAT BALLOON PAYMENT FOR THE CLOSING ON THE LAND TO BE PAID IN FULL THAT 2.375.

WITHIN THE REAL ESTATE CONTRACT FOR PHASE 1 AND PHASE 2 INCLUDES THE RIGHT TO REPURCHASE THE LAND IF CRAFTMASTERS DOES NOT COMMENCE CONSTRUCTION AS DETAILED IN THE AGREEMENT.

IF THEY DON'T GET STARTED WITH CONSTRUCTION, WE HAVE THE ABILITY TO REPURCHASE THE DIRT FOR THE PROCESS THAT WE HAVE IT UNDER CONTRACT.

THE DEED DOES INCLUDE A RESTRICTION THAT THE LAND WILL NOT BE USED FOR NON-PROFIT SCHOOL AT ANY TIME UNLESS A FEDERAL ADMINISTRATION IN THE FUTURE OUTLAWS FOR PROFIT UNIVERSITIES FOR SOME REASON.

IN THAT INSTANCE, CRAFTMASTERS WOULD AGREE TO AN ANNUAL PAYMENT IN LIEU OF AD VALOREM TAXES.

I'LL LET THE ATTORNEYS SORT HOW THAT'S WORDED IN THE 380 AGREEMENT, BUT WE'VE BEEN IN DISCUSSION WITH TOSS AND OUR ATTORNEY HERE TO BE ABLE TO PUT THAT TOGETHER.

DEVELOPMENT STANDARDS FOR THE CAMPUS HEADQUARTERS AND HEADQUARTERS EXPANSION THAT WILL BE INCLUDED IN THE CONCEPT PLAN THAT'LL BE ATTACHED TO THE 380 AGREEMENT.

THE ZONING ON THE PROPERTY WOULD BE IN PLACE PRIOR TO THE PROPERTY PURCHASES.

THEY WILL BE APPLYING FOR ZONING PRIOR TO THE END OF THE YEAR.

THE EDC WOULD BE ACTUALLY A CO-APPLICANT ON THE ZONING ITSELF.

I MENTIONED WE DID A THIRD-PARTY FINANCIAL IMPACT ANALYSIS.

THESE ARE THE BIG DEAL POINTS WITH THAT STUDY THAT WE DID.

CRAFTMASTERS ADDS AN ADDITIONAL 114 MILLION IN TAXABLE VALUE TO THE TAX ROLLS THAT IT'S EXCLUDING ANY FUTURE RESIDENTIAL DEVELOPMENT.

IT ADDS AN ADDITIONAL $335,000 ANNUALLY TO THE GENERAL FUND.

WE'RE USING 4A SALES TAX MONEY INCENTIVES TO GENERATE GENERAL FUND DOLLARS.

THAT'S WHAT THIS ECONOMIC DEVELOPMENT DEAL WOULD DO.

IT ADDS AN ADDITIONAL $6.6 MILLION IN DIRECT BENEFIT IN 20 YEARS TO THE CITY.

AFTER ALL THE COSTS AND INCENTIVES BETWEEN CRAFTMASTERS AND CHISHOLM SUMMIT, THE CITY BENEFIT OVER 20 YEARS IS $72 MILLION.

THIS DOES NOT INCLUDE ANY INDIRECT IMPACT ECONOMICALLY FROM 5,000 STUDENTS OR 400 JOBS BEING EMPLOYED OUT THERE.

THIS IS OUR PERFORMANCE THAT WE PUT TOGETHER AND LOOKING AT THE CAPITAL INVESTMENT, ALL OF THE INCENTIVES THAT WE HAVE IN THIS AGREEMENT, ALL DOWN TO WHAT WE THINK THAT THEY WILL PRODUCE IN A SEWER BILL FOR THE CITY SEWER.

ALL OF THAT STUFF INCLUDING THE SALES TAX THAT THE COFFEE SHOP WOULD BRING INTO THE CITY.

WE LOOKED AT EVERY ANGLE THAT WE COULD FOR THIS DEAL.

AS YOU CAN SEE, THE TOTAL INCENTIVES IS $4.545 MILLION.

ON A 10 YEAR RETURN, THE CITY WOULD RECEIVE LITTLE BIT OVER 5.8 MILLION, A 20 YEAR RETURN IS A LITTLE BIT OVER $14 MILLION TO THE CITY.

TEN YEAR RETURN IS 128 PERCENT, THE 20 YEAR RETURN IS OVER 300 PERCENT.

FEEDBACK AND NEXT STEPS.

THE NEXT STEPS, DEPENDING ON WHAT COUNCIL WANTS TO DO, IS WE WOULD MOVE FORWARD WITH THE 380 AGREEMENT COMING TO THE 4A BOARD ON JUNE 19TH OF THIS YEAR FOR THE 4A BOARD'S APPROVAL AND CITY COUNCIL'S RATIFICATION.

THEY WOULD HAVE TO HAVE THE PRE-DEVELOPMENT DONE PRIOR TO THE END OF THE YEAR, WHICH THEY'VE ALREADY ACTUALLY ACCOMPLISHED.

DEVELOPMENT SERVICES IS WORKING WITH CRAFTMASTERS TEAM ON A PLANNED DEVELOPMENT ZONING, THEY'LL BECOMING FORWARD TO CITY COUNCIL APPROVAL ON 2024.

SITE PLAN AND PLOT TO BE SUBMITTED IN MAY FOR APPROVAL IN THE FIRST-QUARTER 2024.

CIVIL AND BUILDING PLANS TO BE SUBMITTED FIRST QUARTER OF NEXT YEAR.

CONSTRUCTION TO BEGIN IN SECOND QUARTER OF NEXT YEAR, AND COMPLETE CONSTRUCTION, IT SAYS THE END OF 2025, BUT THAT'S ACTUALLY MOVED OUT TO SEPTEMBER OF '26.

SORRY FOR THAT TAP OVER THERE.

I'M HERE TO ANSWER ANY QUESTIONS, SO IS CHAD, TO DO THIS, I THINK THIS IS A VERY EXCITING PROJECT FOR THE CITY, ESPECIALLY ON THE WEST SIDE OF TOWN, BECOMES A GATEWAY PROJECT FOR PEOPLE COMING INTO OUR CITY.

HERE TO ANSWER ANY QUESTIONS.

>> CHAIRS, I WANT TO THANK YOU FOR EVERYTHING YOU HAVE DONE.

ALEX, YOU AND YOUR GROUP HAVE BEEN PHENOMENAL. THANK YOU VERY MUCH.

>> SOME BIG TEAM EFFORT, MATT INCLUDED OVER HERE HELPING US OUT WITH SOME 380 STUFF.

[00:45:03]

>> ANYBODY?

>> THE RIGHT TO REPURCHASE THAT DOLLAR AMOUNT WILL BE SET.

IT'S WHAT THEY'RE PURCHASING AT, IS THAT RIGHT?

>> EXCLUDING ANY INCENTIVES THAT HAD BEEN PAID UP TO THAT POINT.

>> NO QUESTION, BUT A LOT OF CONGRATULATIONS TO STAFF AND GRATITUDE TO THE CRAFTMASTERS PEOPLE FOR PUTTING THIS TOGETHER.

I CAN'T THINK OF A BETTER GATEWAY FACILITY FOR THE CHISHOLM SUMMIT DEVELOPMENT OR A BETTER USE OF OUR HOOPER BUSINESS PARK THAT I WOULD WELCOME MORE THAN I'VE WELCOMED THIS.

THIS IS A GREAT CHANGE.

IT'S A TURNING POINT FOR THE CITY IN A VERY GOOD DIRECTION.

THANKS TO EVERYONE CONCERNED.

>> THANK YOU, SIR.

>> ALEX, I JUST HAVE A QUESTION.

I'VE BEEN IN EDUCATION FOR A LONG TIME.

>> MY QUESTION IS, BECAUSE PEOPLE ARE GOING TO ASK, HOW MUCH IS THIS TUITION GOING TO COST THE STUDENTS TO GO TO SCHOOL?

>> RIGHT NOW, IT WILL BE COMPETITIVE WITHIN THE MARKET.

WE'RE LOOKING AT PROBABLY ABOUT 20,000 AS A TUITION COSTS AND ASSUMING FINANCIAL AID AND THE LIKE, WE'VE GOT SOME IDEAS THAT I GET EXCITED.

I'M NOT SUPPOSED TO GO OFF TOPIC.

I'M JUST GOING INTO YOUR TUITION QUESTION IN A SECOND, BUT BUILDING ONE THAT YOU SEE ON THAT CAMPUS IS IT'S AN EMPLOYER MALL.

IT'S DEDICATED ENTIRELY TO BRINGING IN THE FOLKS THAT WENT HIGHER, THE STUDENT GRADUATES.

WE EVEN TALK ABOUT DOING SOME VERY CLEVER THINGS ALONG THE WAY TO ENGAGE STUDENTS WITH EMPLOYERS.

WHEN WE START TO LOOK AT FINANCIAL AID AND WE LOOK AT EMPLOYER STUDENT OPPORTUNITIES, WE'RE HOPING TO SEE STUDENTS GRADUATE WITH VERY MINIMAL DEBT.

BUT RIGHT NOW, THAT BENCHMARK IS 20,000, AND AS WE GET INTO IT, THAT'S A VERY MARKET-DRIVEN NUMBER.

>> WHILE YOU'RE UP HERE, YOU MENTIONED THIS EMPLOYER MALL.

WE HAVE A TREMENDOUS NETWORK OF SMALL BUSINESSES HERE AND A LOT OF TRADES THAT HAVE BEEN AROUND FOR NUMEROUS YEARS.

MOST RECENTLY, A FAMILY THAT HAD OWNED A PLUMBING COMPANY FOR 50 PLUS YEARS AND HE'S PROVIDED FOR HIS FAMILY.

IN MY OPINION, I THINK SOME OF WHAT'S GOING TO HELP CHANGE SOME OF THAT PERCEPTION IS INTRODUCING FUTURE TRADES PEOPLE WITH PEOPLE WHO HAVE, FOR INSTANCE, RAISED THEIR FAMILIES, SUPPORTED THEIR FAMILY FOR 50 PLUS YEARS AND HAD A TREMENDOUS BUSINESS THAT WAS SUCCESSFUL IN THIS TOWN.

AT THIS GENTLEMAN'S FUNERAL, THE ROOM WAS PACKED.

THERE WAS OVERFLOW BECAUSE HE HAD TOUCHED SO MANY LIVES.

HE WAS A PLUMBER BY TRADE AND HELPED NUMBER OF BUSINESSES AND CHURCHES AND ALL TYPES OF DIFFERENT THINGS, TOUCHED A LOT OF THINGS IN THIS COMMUNITY.

IT'S EXCITING TO ME TO HEAR HOW MUCH YOU WANT TO CONNECT STUDENTS WITH THOSE EMPLOYEE OPPORTUNITIES, BUT I REALLY WANT US TO HOPEFULLY HAVE AN OPPORTUNITY TO FOCUS ON LOCAL EMPLOYMENT OPPORTUNITIES, THOSE BUSINESSES, BECAUSE I THINK THAT WILL HELP GET OVER THE HUMP OF SOME OF THOSE PERCEPTIONS.

SOMEONE THAT I GRADUATED HIGH SCHOOL WITH, WHEN I WENT TO HIGH SCHOOL WITH HIM, HE SAID NO TO EVER JOINING HIS DAD'S COMPANY.

SURE ENOUGH, HE'S NOW A COMPETITOR TO HIS DAD.

HE RECOGNIZED THAT GOING INTO THAT TRADE COULD BE EXTREMELY SUCCESSFUL FOR HIS FAMILY.

THERE'S A LOT TO BE MADE AND A LOT OF OPPORTUNITY, I BELIEVE, IN GOING IN WITH THESE TRADES AND I COULDN'T BE MORE EXCITED.

I'D LOVE TO ECHO SOME OF THE THINGS THAT COUNCIL MAYOR PRO TEM MCCLINTON HAD SAID, BUT I THINK IT'S REALLY EXCITING, BUT I JUST WANT TO GO AHEAD AND PUT THAT LITTLE BUG IN THERE OF CONNECTING WITH LOCAL TRADES PEOPLE.

WE HAVE PHENOMENAL SMALL BUSINESSES HERE THAT ARE LONG TIME SUCCESSFUL.

WE'D LOVE TO SEE THOSE PEOPLE CONTINUE TO STAY IN OUR COMMUNITY AND SERVE HERE.

>> NOTED AND WE'RE IN.

>> ANY OTHER QUESTIONS? WE'LL CONTINUE TO MOVE FORWARD ON THE 380 AGREEMENT AND BRING FORWARD FOR A BOARD MEETING ON JUNE 19TH AND CITY COUNCIL RATIFICATION. THANK YOU.

>> MAYOR AND COUNCIL, THAT BRINGS US TO ITEM 3B.

[3.B. Receive a report, hold a discussion, and provide staff direction regarding the structure of City Council meetings. (Staff Presenter: Tommy Ludwig, Interim City Manager)]

RECEIVE A REPORT, HOLD THE DISCUSSION, AND PROVIDE STAFF DIRECTION REGARDING THE STRUCTURE OF CITY COUNCIL MEETINGS.

THE STAFF PRESENTER THIS AFTERNOON IS INTERIM CITY MANAGER, TOMMY LUDWIG.

>> WE'RE GOOD?

[00:50:11]

GOOD AFTERNOON EVERYBODY.

THIS AFTERNOON I'LL BE PROVIDING A BRIEF PRESENTATION ASSOCIATED WITH COUNCIL MEETING STRUCTURE.

OBVIOUSLY, THE COUNCIL MEETINGS ARE YOU STAFF USE THEM AS YOUR MEETINGS TO MAKE SURE THAT WE'RE DELIVERING FORMAT AND INFORMATION TO YOU IN THE FORMAT THAT YOU WANT IT.

THERE'S NOTHING MAGIC ABOUT WHAT WE DO TODAY.

IF YOU WANT TO CONTINUE IT, THAT'S CERTAINLY FINE.

IF WE WANT TO MAKE TWEAKS, THAT'S WHAT THIS PRESENTATION IS ABOUT.

SPECIFICALLY, I'M GOING TO GIVE AN OVERVIEW OF OUR CURRENT FORMAT STRUCTURE, I'M GOING TO PROVIDE SOME OPTIONS TO YOU, AS WELL THEM PROS AND CONS OF EACH ONE OF THOSE OPTIONS.

THEN I'M GOING TO BRIEFLY TALK ABOUT OUR UPCOMING FORECAST OF AGENDA ITEMS OVER THE SUMMER AND THEN LOOK TO YOU FOR GUIDANCE ON HOW YOU LIKE TO MOVE FORWARD.

OBVIOUSLY TODAY, OUR COUNCIL MEETINGS ARE ON THE FIRST AND THIRD MONDAY OF THE MONTH.

THAT FIRST MEETING IS GOING TO HAVE A VARYING START TIME AND I'LL TOUCH BASE ON THAT A LITTLE BIT LATER.

THAT SECOND MEETING OF THE MONTH IS GENERALLY GOING TO HAVE A STANDARD START TIME OF 5:30.

IF WE HAVE SPECIAL CALLED MEETINGS FOR THOSE OF YOU WHO ARE NEW COUNCIL MEMBERS THOSE GENERALLY HAPPEN BETWEEN THE HOURS OF 8:00 -5:00 MONDAY THROUGH FRIDAY, PRIMARILY, THOSE ARE GOING TO BE BUDGETARY RELATED.

OCCASIONALLY, THERE MAY BE SOME REASON TO HAVE A SPECIAL SESSION, BUT NORMALLY WE'D BRING THAT FORWARD ON THAT FIRST MONDAY OF THE MONTH.

IN TERMS OF YOUR BOARD AND COMMISSIONS 4A, 4B, TIF AND THEN YOUR COUNCIL COMMITTEES.

FOR 4A, 4B, AND TIF, THOSE ARE GENERALLY GOING TO OCCUR BEFORE OUR REGULARLY SCHEDULED MEETINGS AND THEN FOR COUNCIL COMMITTEE MEETINGS, THOSE REALLY APPEAR BEFORE THE COMMITTEE BASED ON THE CHAIR'S REQUESTS FOR AN ITEM, AND OTHER COMMITTEE MEMBER, OR IF THE CITY MANAGER DEEMS THAT THERE'S A NEED TO BRING AN ITEM FORWARD TO THE COMMITTEE PRIOR TO COUNCIL.

THERE ARE A FEW COUNCIL POLICIES THAT EXIST THAT DICTATE CERTAIN ITEMS MUST GO BEFORE COMMITTEE, BEFORE THEY'RE SENT TO CITY COUNCIL.

AN EXAMPLE OF THAT WOULD BE, OUR ANNUAL COMPREHENSIVE FINANCIAL REPORT THAT'S REQUIRED TO GO TO OUR FINANCE AND INTERNAL SERVICES COMMITTEE.

HONING IN MORE SPECIFICALLY ON WHAT WE DO TODAY, THAT FIRST MEETING IN A MONTH IS GOING TO BE ONE THAT WE START A LITTLE BIT EARLIER AND THE START TIME VARIES BASED ON THE NUMBER OF REPORT AND PRESENTATION ITEMS WE HAVE.

WE RESERVE OUR REPORT AND PRESENTATION ITEMS FOR THE FIRST MEETING OF THE MONTH.

TODAY WE'VE GOT A BIGGER AGENDA AND SO WE'RE STARTING A LITTLE BIT EARLIER THAN NORMAL.

THAT'S HOW WE DO THAT.

GENERALLY, THE INTENTION IS THAT WE WOULDN'T HAVE A REPORT AND PRESENTATION ON THE SECOND MEETING OF THE MONTH UNLESS THERE WAS A SPECIFIC REQUEST BY A COUNCIL MEMBER OR SOMETHING DEEMED TO BE CRITICAL FROM A TIMING PERSPECTIVE.

THEN THAT LEAVES OUR SECOND MEETING OF THE MONTH REALLY MORE ABOUT ACTION ITEMS. I'M GOING TO GO THROUGH BENEFITS AND CHALLENGES OF EACH ONE OF THESE FORMATS.

THERE'S NOTHING PERFECT ABOUT ANY OF THESE, THERE ARE CERTAINLY GREAT THINGS AND CHALLENGES ASSOCIATED WITH EACH AND EVERY ONE OF THEM.

BUT IN TERMS OF WHAT WE DO TODAY, IT DOES GIVE US SOME GOOD TIME MANAGEMENT OF HOW WE HOLD OUR MEETINGS BECAUSE OUR MEETING IS STARTING A LITTLE BIT EARLIER FOR REPORTS AND PRESENTATIONS, THAT MEANS THE MEETING ENDS A LITTLE BIT QUICKER AND THEN OUR SECOND MEETING IS A LITTLE BIT MORE EFFICIENT BECAUSE IT'S REALLY ONLY ABOUT ACTION ITEMS. FOR THOSE ITEMS THAT ARE APPEARING BEFORE 5:30, PEOPLE THAT ARE WORKING AND CAN'T GET HERE FOR 2:00 MEETING, THOSE ITEMS ARE GENERALLY CONSIDERED TO BE NON ACTIONABLE.

THEY'RE REPORT AND PRESENTATIONS, AND IF THERE IS AN ACTION, THEY'LL COME BACK TO COUNCIL A LATER DATE AT A MEETING THAT WOULD START AT 5:30 OF AFTER.

AGAIN, THAT SECOND MEETING OF THE MONTH IS A LITTLE BIT MORE EFFICIENT SO WE'RE GETTING OUT IN A MORE TIMELY MANNER.

FROM A CHALLENGE STANDPOINT, REPORT AND PRESENTATION IS ONLY PUTTING THEM ON THE FIRST MEETING OF THE MONTH.

IT DOES LIMIT STAFF'S ABILITY TO BRING NEW THINGS, IF WE GET THEM READY SO WE HAVE TO WAIT FOR THE FIRST MEETING OF THE MONTH.

THAT'S CERTAINLY MANAGEABLE, IT'S NOT REALLY A CHALLENGE ON OUR END.

BUT SOMETIMES IT WILL HAVE A CYCLE WHERE WE DON'T HAVE SOMETHING READY FOR THE FIRST MEETING OF THE MONTH OR THE FIRST MEETING OF THE MONTH, IT'S GOT TOO MANY ITEMS AND SO WE'LL JUST NEED TO PUSH FOR A MONTH.

I THINK THE OTHER THING TOO IS JUST FORECASTING.

WHAT TIME THE MEETING SHOULD START IS A LITTLE BIT OF A CHALLENGE.

SOMETIMES WE THINK WE'VE GOT A GOOD INDICATION AND WE'LL START.

WE THINK WE'VE GOT A BIG AGENDA, WE'LL START EARLY AND THEN SURE ENOUGH, WE GET OUT OF HERE A LOT QUICKER THAN WE THOUGHT AND MAYBE WE COULD HAVE JUST STARTED AT 5:30.

THE OTHER TIME IS TRUE TOO.

SOMETIMES WE'LL START REPORTS AND PRESENTATIONS AT 4:00 THINKING WE'LL GO THROUGH THEM QUICKLY AND WE END UP GETTING HERE AT NINE OR 10:00 AT NIGHT.

I THINK GENERALLY WE HAVE A PRETTY GOOD READ ON HOW LONG THOSE THINGS WOULD TAKE, BUT NOT ALWAYS.

THEN THERE'S CERTAINLY POTENTIAL FOR CONFUSION FOR THE COUNCIL AND FOR THE GENERAL PUBLIC OF JUST WHAT'S THE START TIME, WHAT'S IT GOING TO BE THIS GO AROUND. THERE'S THAT.

ANOTHER ALTERNATIVE WOULD BE TO ALLOW REPORTS AND PRESENTATIONS TO BE ON THE FIRST AND SECOND MEETING OF THE MONTH, BOTH MEETINGS COULD START AT A CONSISTENT START TIME.

HISTORICALLY, THAT WAS 5:30 AND ACTUALLY PRIOR TO AUGUST OF 2022, THIS WAS THE FORMAT THAT THE COUNCIL DID USE AND THEN THAT WAS CHANGED AND WE WENT TO THE FORMAT WE'RE CURRENTLY AT TODAY.

[00:55:05]

AGAIN, THERE'S NOTHING MAGIC ABOUT THAT 5:30.

IF THE COUNCIL WANT TO DO THIS AND HAVE A DIFFERENT START TIME, THAT CERTAINLY WITHIN YOUR PURVIEW.

FROM A BENEFIT STANDPOINT, IT DOES PROVIDE STAFF A LITTLE BIT GREATER FLEXIBILITY IN TERMS OF GETTING REPORTS AND PRESENTATIONS TO YOU AS NEEDED WHERE YOU'RE NOT WAITING FOR A CYCLE.

IT DOES PROVIDE A LITTLE BIT MORE CLARITY TO YOU GUYS AND MAYBE TO THE GENERAL PUBLIC IF WE KNOW WE'RE ALWAYS GOING TO START AT A SPECIFIC START TIME.

BUT CHALLENGES, THIS DOES POTENTIALLY LEAD TO LONGER MEETINGS BECAUSE WE'RE DOING REPORTS AND PRESENTATIONS ON BOTH SO YOU COULD END UP WITH LONGER MEETINGS.

OPTION 2 THAT WE PROVIDED IS A HYBRID OF WHAT WE DO TODAY.

REPORTS AND PRESENTATIONS WOULD ONLY BE HEARD ON THE FIRST MEETING OF THE MONTH.

BUT IN THIS SCENARIO, WE WILL POST TWO SEPARATE AGENDAS WHERE WE'D HAVE IN THIS RECOMMENDATION, A SPECIFIC STATIC START TIME, AND AGAIN, THAT'S SUBJECT TO WHAT THE COUNCIL WOULD LIKE TO DO IN THIS SCENARIO.

ITS REPORTS AND PRESENTATIONS BEGIN AT 3:00 WITH REGULAR MEETING BEGINNING AT 5:30.

NOW THE CHALLENGES HERE ARE SIMILAR TO WHAT WE DO TODAY AND SAME THING WITH THE PROS AS WELL.

IT PROVIDES A MORE CONSISTENT START TIME FOR YOU AND THE GENERAL PUBLIC, AND AGAIN, THOSE ITEMS APPEARING BEFORE 5:30 WOULD GENERALLY BE NON ACTIONABLE.

SECOND MEETING OF THE MONTH WOULD BE A LITTLE BIT QUICKER.

I THINK JUST FROM A CHALLENGE STANDPOINT, PROBABLY THE BIGGEST CHALLENGE ASSOCIATED WITH THIS OPTION IS THAT WE COULD POTENTIALLY END UP WITH SOME DOWNTIME FOR THE COUNCIL IF WE POST TWO SEPARATE AGENDAS, SAY FOR EXAMPLE WE HAD A MEETING THAT STARTED AT 3:00 REPORTS AND PRESENTATIONS, WE FINISH AT 4:00.

WELL, YOU CAN'T START THE NEXT MEETING UNTIL THE STANDARD POSTING TIME, SO THAT WOULD BE 5:30 SO YOU MIGHT HAVE A SITUATION WHERE YOU'VE GOT DOWNTIME.

THIS YEAR, I KNOW THERE'S A LOT OF INFORMATION ON THIS SLIDE.

THIS IS JUST SHOWING YOU PRELIMINARY FORECASTS OF THE ITEMS WE THINK THAT'LL BE COMING TO YOU OVER THE NEXT COUPLE OF MONTHS.

ALL OF THESE ARE SUBJECTS TO CHANGE DEPENDING ON WHERE WE ARE WITH THESE THINGS.

I WOULD NOTE THOUGH, I SHOW THIS SIMPLY TO SAY WE'VE GOT A LOT OF BUDGET ITEMS AND I HAVE RIGHT NOW THESE FORECASTED FOR BOTH MEETINGS OF THE MONTH.

WHAT STAFF WOULD RECOMMEND IS THAT REGARDLESS OF THE OPTION THAT YOU CHOOSE, THAT YOU PROVIDE STAFF THE ABILITY DURING THE SUMMER AS WE'RE DOING THE BUDGET TO DO REPORTS AND PRESENTATIONS ON BOTH MEETINGS OF THE MONTH.

IF THE COUNCIL DOESN'T WISH TO DO THAT, WE CAN CERTAINLY WORK WITH THAT.

IT MAY MEAN THAT WE HAVE A LITTLE BIT LONGER MEETING, THE FIRST MEETING OF THE MONTH, OR IT MAY MEAN THAT WE NEED TO HAVE AN ADDITIONAL SPECIAL CALLED MEETING, THIS IS JUST A RECOMMENDATION AND WE CAN DO WHATEVER THE COUNCIL DESIRES.

WITH THAT SAID, IN TERMS OF OPTIONS, WE CONTINUE ON WITH WHAT WE'RE DOING TODAY.

YOU CAN MOVE FORWARD WITH OPTION 1, OPTION 2.

THERE'S NO SHORTAGE OF OPTIONS OF HOW WE WANT TO RUN MEETINGS.

IF THERE'S SOMETHING ELSE YOU GUYS WOULD PREFER, WE'RE HERE TO ACCOMMODATE THAT REALLY THE INTENT IS JUST PUT THE NEW MEMBERS TO HAVE DIALOGUE ABOUT HOW YOU WANT TO SEE THESE MEETINGS RUN.

WITH THAT SAID, I'LL OPEN IT UP FOR QUESTIONS OR IF YOU HAVE FEEDBACK OF HOW YOU'D LIKE TO DO THIS, WE'LL MOVE FORWARD WITH THAT.

>> OBVIOUSLY WASN'T HERE WHENEVER WE MADE THE CHANGE IN '22.

>> BUT THOSE THAT WERE CAN SOMEONE MENTION TO ME WHY WE MADE THE CHANGE.

>> I CAN GIVE YOU MY TAKE ON IT AND IT'S MOSTLY THAT OUR MEETINGS TENDED TO RUN VERY LATE IN THE EVENING AND I'LL MAKE NO APOLOGIES, MY ATTENTION SPAN GETS SHORTER AND SHORTER THE CLOSER TO 10:00 IT GETS AND SO DID RONNY JOHNSON SITTING NEXT TO ME, AND I'M SURE THAT THE PEOPLE IN THE PUBLIC DO AS WELL.

THE EARLIER START TIME FOR THE WORK SESSION ITEMS, TO ME SEEMED TO A VERY BIG ADVANTAGE AND FREQUENTLY WHEN THE WORK SESSION ITEMS WERE CONCLUDED, WE COULD GET SOME OF THE ITEMS ON THE 5:30 AGENDA OUT OF THE WAY AS WELL, SO WE WOUND UP WITH MEETINGS ENDING UP AT A MORE REASONABLE HOUR, 7:30-8:30, PERHAPS 9:00, BUT THE 10:30 TO THE 12:00 MIDNIGHT MEETINGS FORTUNATELY WENT AWAY FOR THAT.

I LIKE THE FORMAT THAT WE'RE USING NOW.

I REALIZED THE ONLY DOWNSIDE TO IT IS THAT YOU HAVE ONE MONTH TO GET PRESENTATION AND REPORTS IN AND THEN IF YOU DON'T GET THAT MUCH, YOU WAIT TILL NEXT MONTH.

I WOULD CONSIDER THE IDEA OF A SECOND EARLY TIME IN THE MONTH AS WELL.

I DON'T KNOW ABOUT EVERYBODY ELSE'S SCHEDULE, MINE IS FLEXIBLE ENOUGH THAT I COULD MAKE IT 3:00 MEETING TWICE A MONTH IF THE NEED BE.

IN A SITUATION AS WE ARE NOW WITH BUDGETING, I WOULD RATHER DO THAT THAN HAVE SPECIAL SESSIONS THAT TAKE PLACE DURING THE WORKDAY AND PARDON ME IF I'M RAMBLING, BUT GENERALLY I LIKE THE FORMAT THAT WE'RE USING NOW.

>> I LIKE THE FORMAT ALSO.

SOME OF THE THINGS THAT HAS CHANGED, THANKS TO DAN, THE CONSENT AGENDA HAS CHANGED,

[01:00:02]

SO WE'RE HAVING MORE OPTIONS ON THAT, SO WE GET THOSE OUT OF THE WAY.

WE WERE BACKLOGGED ON PROJECTS AND WE GOT JEN THAT'S REALLY HELPED US OUT ON THAT AND THE CITY IS TAKING CARE OF THAT.

THEY WERE RUNNING VERY LONG INTO THE NIGHT.

BUT I WANT TO STAY NEUTRAL ON THIS.

I'M RETIRED, SO IT'S EASIER ON ME THAN OTHER GUYS, SO I'LL GO ALONG WITH WHAT EVERYBODY ELSE WANTS.

BUT I DO LIKE THE SCHEDULE THAT WE HAVE RIGHT NOW.

>> I LIKED THE ALTERNATIVE PLAN THAT DAN CAME UP WITH.

THAT SEEMS TO BE THE WIN-WIN FOR THE CITY AND THE COUNCIL.

BUT I'M LIKE THE MAYOR, I'M RETIRED SO I CAN COME IN AT ANY TIME.

I'D LIKE TO LEAVE IT UP TO THOSE THAT MAY NOT HAVE THAT OPTION.

>> LARRY, YOU WANT TO DO EARLIER START TIMES? I'M OKAY WITH THAT.

>> REMEMBER I'M THE BANKER, SO IT'S LIKE 9-4.

WHAT ARE OUR HOURS? I DON'T KNOW.

[LAUGHTER] NO, I AGREE.

I DON'T WANT TO HANDCUFF THE STAFF IF YOU'VE GOT TO BRING SOMETHING ON THE SECOND MONDAY, I'D HATE TO WAIT A WHOLE MONTH SO IF WE WANTED TO START THEM BOTH EARLY, IF WE NEED TO, THAT'S FINE.

I SEE THE CONCERN ABOUT HAVING THE DOWNTIME IF YOU'D NOTICE THEM BOTH SO I LIKE WHAT WE'RE DOING NOW WHERE WE JUST NOTICED THAT AT THREE AND THEN IF WE GET TO SOME OTHER THINGS BETWEEN NINE AND 5:30, THEN THAT'S OKAY.

>> I THINK WHICHEVER WAY WE DECIDE TO GO, WE NEED TO MAKE IT A STANDARDIZED BECAUSE I KNOW I FORGET IF THIS IS A 3:00 MEETING OR IS IT A 4:30 MEETING, IS IT A 5:00 MEETING OR IS IT A 5:30 MEETING? THAT FIRST MEETING OF THE MONTH IS ALL OVER THE PLACE AND SO IF I CAN'T HARDLY KEEP UP WITH IT, THEN I'M SURE CITIZENS ARE STRUGGLING AND SO WE WANT THE MOST ENGAGEMENT POSSIBLE.

THIS IS IMPORTANT FOR OUR CITIZENS TO HEAR AND BE ABLE TO ATTEND IN PARTICULAR, IF IT'S SOMETHING THAT'S AFFECTING THEIR NEIGHBORHOOD OR SOMETHING THAT THEY BROUGHT TO THE ATTENTION OF ONE OF US.

I THINK IT'S HARD FOR WORKING PEOPLE EVEN THOUGH I DON'T NECESSARILY WORK OUTSIDE OF THE HOME, BUT I'M IN THE VOLUNTEER AT THE SCHOOL A LOT.

I VOLUNTEER IN A NUMBER OF DIFFERENT CAPACITIES AND SO SAYING TWO, 3:00 MEETINGS WOULD BE TOUGH.

BUT IF IT'S GOING TO BE ONE A MONTH AND THEN A 5:30 START OR WHATEVER THE NEXT ONE IS FOR THE SECOND MEETING OF THE MONTH, I'M WITH ADAM, I DON'T WANT TO RESTRICT STAFF TO ONLY HAVING DISCUSSION ITEMS OR PRESENTATIONS ON THAT FIRST MEETING AND THEN SOMETHING GETTING DELAYED UNNECESSARILY FOR A WHOLE MONTH.

I'M FLEXIBLE ON THAT PIECE BUT I JUST WANT TO STANDARDIZE IT SO THAT THE COMMUNITY KNOWS WHAT TO EXPECT AND WE ALL DO TOO, BECAUSE WE'RE ALL BUSY, HAVE FAMILIES AND ACTIVITIES AND VACATIONS AND THINGS PLANNED TOO AND SO WE WANT TO, IF THE MORE STRUCTURED IT IS, THE EASIER IT IS FOR US ALL TO PARTICIPATE.

>> I THINK FROM A STAFF PERSPECTIVE, IF WE HAVE THE FLEXIBILITY TO PRESENT BOTH TIMES OF THE MONTH STARTING AT 2:00 LIKELY WOULDN'T BE SOMETHING THAT WE WOULD HAVE TO DO.

I THINK WHAT I WOULD SAY IS THAT I THINK WE COULD COMMIT TO NOT STARTING EARLIER THAN A CERTAIN TIME, SAY 3; THERE WILL BE ODD INSTANCES WHERE WE DON'T HAVE REPORT AND PRESENTATION ITEMS AND SO I THINK I'D HAVE TO STOP SHORT OF PROMISING.

WE'D ALWAYS START AT 3:00 JUST BECAUSE WE MIGHT NOT HAVE SOMETHING.

BUT IF THE COUNCIL WANT TO START THE GENERAL MEETING AT 3:00, YOU COULD, BUT WE WOULD BE IN A POSITION THEN WHERE YOU MIGHT HAVE ACTIONABLE ITEMS BEFORE 3:00.

>> WHAT ABOUT FOUR, BOTH TIMES?

>> I THINK TODAY WE'RE JUST DOING THREE JUST BECAUSE THE AGENDA WE THINK MAY GO A LITTLE LONGER [OVERLAPPING] FOR BOTH TIMES AND THEN NO ACTUAL ITEMS TILL 5:30.

I ALSO WANTED TO ASK ON THE EXEC STUFF LIKE IF WE KNOW THAT WE'RE GOING INTO EXEC AND IT'S GOING TO BE BEFORE ITEM 10, CAN WE PUT THE EXEC INFORMATION EARLIER IN SO THAT SOMETIMES THERE'S SOME PEOPLE THAT COME AND THEN WE GO TO EXEC FOR AN HOUR AND THEN THEY'RE HAVING TO WAIT FOR AN HOUR AND COME BACK, BUT THEY WOULD KNOW AHEAD OF TIME AND I KNOW STUFF COMES UP LAST MINUTE AND WE HAVE TO GO BUT IS THAT SOMETHING ELSE?

>> I WAS THE ONE TO ASK FOR THE EXECUTIVE SESSION AT THE END UNLESS WE NEED TO MOVE IT FORWARD SO OUR EMPLOYEES AND WHEN WE'RE DONE, USUALLY WON'T COME BACK, WE ADJOURN WITHOUT FOR THE EMPLOYEES AND THE PUBLIC TO GO AHEAD AND LEAVE INSTEAD OF SETTING OUR WORKFORCE TO COME OUT FROM MEETING.

>> I LIKE THAT IDEA.

THIS IS MORE OF LIKE IF WE KNOW WE'RE GOING TO NEED TO GO BEFORE AT THE END.

SOMETIMES WE GO LIKE WE DID TODAY.

>> YEAH WE HAD TWO TODAY.

>> COULD WE THEN PUT IT ON THERE SO EVERYBODY KNOWS?

>> I WORKED WITH THE CITY ATTORNEY AND THE CITY SECRETARY TO TRY TO DO SOMETHING FOR A CLARITY IF WE'RE GOING TO GO INTO EXEC EARLIER.

GENERALLY, FROM MY PERSPECTIVE, I WANT TO TRY TO KEEP THE EXECUTIVE SESSION ITEMS AT THE END OF THE MEETING.

[01:05:01]

BUT FOR MEETING TO GO IN FOR A SPECIFIC ISSUE AS WE DID THIS EVENING, MOST OF THE TIME I THINK WE MAY KNOW THAT, BUT NOT ALWAYS SO TO THE EXTENT WE KNOW IN ADVANCE BEFORE WE POSTED THE AGENDA, I THINK THERE'S PROBABLY A WAY THAT WE CAN DO THAT AND INDICATE WE'RE GOING TO GO EARLIER IN PROCESS.

>> BUT I THINK THE 4:00 THING, IF EVERYBODY'S OKAY WITH THAT, DO BOTH AT FOUR.

YOU MAY NOT NEED THE SECOND.

MOST OF THE TIME I DON'T KNOW IF YOU NEED REALLY THE SECOND ONE FOR WORK SESSION, BUT IT'S AVAILABLE IF YOU NEED IT.

>> WHAT I WOULD SAY IS IF WE'RE GOING TO DO THAT, MY RECOMMENDATION WOULD BE TO CONTINUE TO POST ONE AGENDA SO YOU COULD PULL THINGS UP AND MOVE THINGS BACK AND FORTH AS NEEDED UNLESS THERE'S CONCERN FROM THE COUNCIL ON THAT?

>> NO.

>> ONE THING WE WOULDN'T BE ABLE TO DO IS PUBLIC HEARINGS THAT WE NOTICED FOR DEVELOPMENT CASES SO I JUST WANT TO BE MINDFUL THAT IF WE HAVE ONE START TIME AND WE SAY IT'S AT 4:00 AND THEN A PUBLIC HEARING IS SCHEDULED FOR A ZONING CASE, WE'RE GOING TO HAVE TO NOTICE THAT 30 DAYS AHEAD OF TIME.

WE NEED A TIME-SPECIFIC ON THAT THAT WE HAVE TO NOTICE FOR THE PUBLIC.

I KNOW THERE'S ALSO SOME CONFUSION ON THE WAY THAT WE DO IT RIGHT NOW.

I GET MESSAGES TOO.

THEY'RE GOING TO COME TO THE MEETING BECAUSE THEY WANT TO HEAR AND SPEAK ON THIS PUBLIC INTEREST ITEM, BUT IT SAYS 3:00 AND THEN I HAVE TO POINT OUT WHAT THE TOP OF THE AGENDA IT SAYS IN RED THAT WE WON'T TAKE THESE ITEMS UP FOR THERE.

IF WE WANT TO KEEP WITH THAT, I THINK WE NEED TO JUST CHANGE THAT WORDING SO THAT'S A LITTLE BIT MORE UNDERSTANDABLE TO THE LAYMAN THAT'S OUT THERE READING OUR AGENDAS.

I THINK WE OWE THEM SOMETHING OF THAT AND THE OTHER THING WE COULD DO IS SET ALL PUBLIC HEARINGS TO START AT 6:00, POSTED ON THE AGENDA AND WHATEVER WE'RE DOING, WE STOP AT 6:00.

WE TAKE UP THAT SECTION AND THEN WE CAN LIST THE 6:00 START TIME ON PUBLIC HEARINGS.

THERE'S DIFFERENT WAYS THAT WE CAN WORD THAT IF YOU'LL LET US PLAY AROUND WITH THAT, THE ATTORNEY AND MYSELF AND ALAN, WE CAN LOOK AT THAT AND LOOK AT WHAT OTHER CITIES ARE DOING TOO.

BECAUSE FOR ME IT'S ALL ABOUT TRANSPARENCY AND CLARITY AND KEEPING CONSISTENT WITH THE PUBLIC AND WITH YOU ALL TOO.

IT'S US TOO, WE'RE TRYING TO SCHEDULE EVERYTHING TOO, TO REMIND YOU GUYS HERE AT 3:00, NO, AT 2:00 HERE AT 4:00.

BUT DON'T FORGET, WE'RE NOT GOING TO DO THAT TILL 5:30 AND THAT STUFF.

>> DOES EVERYBODY AGREE ON A 4:00 START BOTH TIMES AND A 6:00?

>> IT'S REALLY JUST A PUBLIC HEARINGS THAT WOULD BE AFTER SIX OR LATER, LIKE CONSENT AND ALL THAT STUFF?

>> YEAH. I'M JUST TALKING ABOUT THE ITEMS THAT WE HAVE TO NOTICE TO THE PUBLIC.

THOSE TYPICALLY HAVE MEMBERS OF OUR CITIZENS, PROPERTY OWNERS, THAT THESE ARE VERY SPECIFIC ISSUES TO THEM.

WE WANT TO MAKE SURE THAT WE'RE BEING AS SPECIFIC AS WE CAN FOR THEM.

THERE ARE DEVELOPERS THAT ARE COMING IN THAT ARE GOING TO HEAR THEIR CASES.

WELL, WE DON'T WANT THEM TO HAVE TO COME AND SAY, WELL, WE'RE GOING TO SIT HERE AT 4:00 AND Y'ALL AREN'T GOING TO TAKE US TILL 6:00.

NOW IT'S THE SAME THING AND WHEN WE GO BACK INTO EXECUTIVE SESSION AN HOUR LATER, THEY COME OUT.

IF WE SAY PUBLIC HEARINGS ARE GOING TO BE AT 6:00, WE CAN DO THAT TOO.

>> THE TWO MEETINGS WILL MIMIC EACH OTHER.

THEY'RE THE SAME OUTLINE [OVERLAPPING] FOR BOTH MEETINGS?

>> CORRECT.

>> HOW DO YOU FEEL ABOUT THAT, TOMMY?

>> WE CAN ABSOLUTELY WORK WITH THAT.

AGAIN, THESE ARE YOUR MEETINGS.

WE JUST WANT TO MAKE SURE THAT IT WILL.

[OVERLAPPING] I'M A 100 PERCENT ONBOARD WITH THE REPORTS AND PRESENTATIONS, BOTH MEETINGS OF THE MONTH.

THAT'S WHAT I WOULD TELL YOU. THAT FLEXIBILITY IS HUGE FOR US AND SO THAT MAKES SENSE FOR ME.

>> CURRENTLY ON OUR COUNCIL POLICY 17, WHICH I'LL BE BRINGING FORWARD SO WE CAN REVIEW THAT.

WE REVIEW THAT EVERY YEAR THAT DOES SET THE OUTLINE OF THE MEETING AND IN THAT OUTLINE CURRENTLY WE HAVE REPORTS AND PRESENTATIONS TO BE DONE AT THE END OF THE MEETING SO YOU WERE TAKING UP ALL THE ACTION ITEMS, EVERYTHING THAT SOMEBODY WOULD COME FORWARD FOR TO BE IN ATTENDANCE.

YOU WERE TAKING UP THOSE ALL AT THE VERY BEGINNING OF THE MEETING, SO PRESENTATIONS, PROCLAMATIONS, CONSENT AGENDA, CITIZENS APPEARANCE, ANY OF THOSE ACTIONABLE ITEMS CONTRACTS, ANYTHING LIKE THAT WAS ALL DONE AT THE VERY BEGINNING.

THEY KNEW WHEN IT WAS AND THEN WE'RE DISPOSING THEM ALL THOSE AND THEN GOING INTO REPORTS AND PRESENTATIONS AND THEN EXECUTIVE SESSION.

>> WOULD YOU DO ME A FAVOR AND DO A MOCK OUTLINE AND JUST SEND THAT TO US.

LET US SEE THAT VISUALLY.

UNDERSTAND WHAT WE'RE GOING THROUGH?

>> YEP.

>> I THINK THAT'S ALL THE CLARITY AND FEEDBACK WE NEED UNLESS YOU GUYS HAVE ANYTHING ELSE YOU WANT TO SAY.

>> WELL, THIS DOESN'T EXEMPT OUR SPECIAL SESSIONS LIKE BUDGETS AND STUFF LIKE THAT, CORRECT?

>> NOT AT ALL.

>> I JUST WANT EVERYBODY TO REALIZE THAT. DID GOOD.

>> THANK YOU, GUYS.

>> THANK YOU, MAYOR AND COUNCIL,

[3.C. Receive a report, hold a discussion and provide staff feedback regarding the design of Shannon Creek Park. (Staff Presenter: Jen Basham, Director of Parks and Recreation)]

THAT BRINGS US TO ITEM 3C RECEIVER REPORT.

HOLD THE DISCUSSION AND PROVIDE STAFF FEEDBACK REGARDING THE DESIGN OF SHANNON CREEK PARK.

THE STAFF PRESENTED THIS AFTERNOON IS JEN BASHAM, DIRECTOR OF PARKS AND RECREATION.

JEN, NICE TO SEE YOU.

>> YOU TOO. ONE SECOND.

[01:10:04]

GOOD EVENING, MAYOR AND COUNCIL.

WELCOME NEW COUNCIL MEMBERS.

THIS IS GOING TO BE FRESH FOR SOME OF YOU, BUT SOME OF YOU HAVE BEEN WORKING ON THIS FOR VERY LONG TIME.

I'M GOING TO TRY TO BALANCE HOW MUCH DETAIL I GIVE YOU THIS EVENING WITH MAKING SURE THAT YOU GET ENOUGH CLARITY AND HISTORY ON THE PROJECT TO MAKE AN INFORMED DECISION THIS EVENING.

BACKGROUND ON SHANNON CREEK.

THIS IS CENTRALLY LOCATED WITHIN OUR PARK SYSTEM.

BUT THE REALLY COOL THING ABOUT IT IS IT HAS THE OPPORTUNITY TO CREATE A LOT OF LINKAGES BETWEEN OUR EXISTING PARK SYSTEM AND WHERE THE COMMUNITY IS EXPANDING.

RIGHT NOW, SHANNON CREEK WAS IDENTIFIED AS PART OF OUR PRIORITY AND OUR 2019 PARKS MASTER PLAN, AND WE'VE BEEN WORKING ON PUBLIC ENGAGEMENT AND DESIGN ON THIS PARK SINCE 2020.

THE CURRENT AREA THAT WE'RE REALLY FOCUSING ON IS A BRIGHT UNDER 15 ACRES, BUT IT HAS THE OPPORTUNITY TO DO ABOUT 25 ACRES OF LINEAR LINKAGES AND ACTUALLY FULLY CONNECT OVER 100 ACRES OF OUR PARK SYSTEM, AND BECAUSE OF WHERE IT'S AT, WHAT THE DENSITY IN THE AREA, IT'S POSITIONED TO SERVE OVER 4,000 RESIDENTS.

THE PUBLIC ENGAGEMENT PROCESS TODAY, AS THIS WAS IDENTIFIED AS A PRIORITY IN THAT MASTER PLAN.

WE STARTED IN 2020 WITH ROUND ONE OF PUBLIC ENGAGEMENT.

THAT CONSISTED OF AN ONLINE SURVEY THAT WE HAD OVER 300 RESPONSES FOR, AND THEN WE ALSO DID AN IN-PERSON DESIGN [INAUDIBLE] WHERE WE HAD A TOWN HALL AT THE BRICK.

WE LET EVERYBODY WITHIN A ONE MILE RADIUS, THEY GOT A POSTCARD IN THE MAIL THAT SAID, HEY, WE'RE LOOKING AT FINALLY GETTING THIS PARK STARTED.

WE'D LOVE TO HEAR YOUR FEEDBACK.

WE PUT A BLANK POST-IT BOARD OUT.

WE PUT SOME DIFFERENT DESIGN OPTIONS OUT AND WE LET EVERYBODY JUST TELL US WHAT THEY REALLY FELT ABOUT THE SPACE.

WE TOOK ALL OF THAT FEEDBACK AND WE DID ROUND TWO OF PUBLIC ENGAGEMENT AND ASK FOR SPECIFIC ITEMS REGARDING WHAT TYPE OF PROGRAM PEOPLE WOULD WANT TO DO.

DID THEY WANT TO SEE IT ACTIVATED? DID THEY WANT TO SEE IT PASSIVE? DID THEY WANT TO LEAVE IT NATURAL? DID THEY WANT SPORTS COURTS, PLAYGROUNDS, ETC? WE GAVE THEM A BLANK SLATE AND LET THEM TELL US WHAT THEY WANTED AND THAT SECOND ROUND, WE HAD OVER 500 RESPONDENTS TO THE ONLINE SURVEY AND THEN WE DID AN ON-SITE TOUR WITH OUR DESIGN FIRM STUDIO OUTSIDE, WHERE WE HAD 32 ATTENDEES SIGN-IN.

BUT IF YOU WERE ONSITE AT THAT MEETING, THERE WERE DEFINITELY MORE RESIDENTS AND CITIZENS THAT DIDN'T SIGN THAT LOG AND WE WALKED THE ENTIRE 15 ACRES RECEIVING FEEDBACK FROM THE COMMUNITY ON THEIR QUESTIONS, THEIR CONCERNS, THINGS THEY'D LIKE TO SEE, SPECIFIC WAYS THEY'D LIKE TO SEE IT LAID OUT AND WE BROUGHT THOSE FINAL PIECES OF FEEDBACK BACK IN 2022 OF FEBRUARY, WHERE WE DID THAT FINAL DESIGN ONE WITH STUDIO OUTSIDE FOR $488,000, AND THEN IN NOVEMBER OF LAST YEAR, WE BROUGHT THE SECOND ROUND OF PUBLIC ENGAGEMENT BACK TO COUNCIL.

COUNCIL AT THAT TIME REALIZED THAT IN ORDER FOR US TO DO EVERYTHING THAT THE COMMUNITY WANTED, IT WASN'T WITHIN OUR INITIAL BUDGET, SO WE DECIDED TO DO IT PHASED.

THE PHASING IS ACTUALLY SOMETHING STAFF IS REALLY IN SUPPORT OF.

THIS INITIAL PHASE IS OVERWHELMINGLY SUPPORTED BY THE COMMUNITY AND IT'S WITHIN BUDGET AND IT WILL CREATE A REALLY BEAUTIFUL SPACE, SO ALL PRESENTATIONS, FEEDBACK, AND THE FINAL PHASING WERE REVIEWED AND UNANIMOUSLY SUPPORTED BY BOTH PARK BOARD AND COUNCIL.

THIS WAS WHAT WAS INCLUDED IN THAT INITIAL FEEDBACK BACK IN NOVEMBER, SO A POND BECAUSE THE AREA HAS A LOT OF DRAINAGE ISSUES.

THIS POND WILL BOTH ALLEVIATE THE DRAINAGE ISSUES, BUT ALSO CREATE AN AMENITY FOR THE COMMUNITY TO UTILIZE.

A PLAY LAWN, SOME PAVED TRAILS AND NATURAL TRAILS AND NATURAL PLAY AREA PARKING AT TWO AREAS, JUST SOME GENERAL PSYCH CONDITIONS.

THEN AT THE TIME THAT WE PRESENTED THIS PHASE I, PARK BOARD AND COUNCIL ACTUALLY REQUESTED THAT WE MOVE A DOG PARK INTO THIS INITIAL PHASE.

THEN OF COURSE, WE'VE GOT SOME CONTINGENCY AND OVERHEAD BUILT INTO THIS.

FROM THE MOMENT THAT WE GET THIS DESIGN AUTHORIZED, WE'RE LOOKING AT TWO YEARS UNTIL WE'RE CUTTING THE RIBBON ON THIS PARK.

THIS IS WHAT WE'RE LOOKING AT THIS EVENING.

I'M GOING TO WALK YOU THROUGH THIS ENTIRE THING, SO I'LL BREAK IT DOWN AND THEN WE CAN REBUILD IT AT THE END.

BUT STARTING ON CANDLER DRIVE, YOU'LL SEE THAT WE HAVE PARKING AND DRAINAGE IMPROVEMENTS HERE, OUR DOG PARK RIGHT AT THE BEGINNING, SO PEOPLE WOULD BE ABLE TO ACCESS THAT WITHOUT HAVING TO GO THROUGH NEIGHBORHOODS.

WE HAVE OUR NATURAL PLAY AREA THAT'S BOTH ACCESSIBLE THROUGH THIS NATURAL TRAIL OR THROUGH A WALKWAY THAT CONNECTS TO THE REVERIE NEIGHBORHOOD ADDITION.

WE'VE GOT NATURAL TRAILS THROUGHOUT WILDFLOWER AND LANDSCAPE SCREENINGS, POLLINATOR GARDENS, PLAY LAWN, POND, FISHING PIER, AND THEN THERE'S EXISTING PARKING ALONG STILLWATER DRIVE THAT WE'RE JUST GOING TO DO SOME DRAINAGE IMPROVEMENTS AND ADD A FEW PARKING SPACES TOO IN THIS INITIAL PHASE.

THERE IS ADDITIONAL DESIGN ELEMENTS THAT ARE IN FUTURE PHASES THAT WILL BRING FORWARD IN THE FUTURE.

BUT THIS IS WHAT WAS REALLY OVERWHELMINGLY SUPPORTED IN THIS INITIAL PHASE.

[01:15:03]

WE'LL START WITH CONNECTIVITY.

THE FIRST THING THAT YOU'LL SEE IS THIS IS VERY SIMILAR TO OTHER BRIDGES THROUGHOUT OUR SYSTEM.

WE HAVE IT AT WARREN PARK, WE HAVE IT ALONG A FEW TRAILS.

OUR BRIDGES WILL MIMIC THAT TO BOTH BLEND.

THE NATURAL TRAILS, WHAT YOU'RE GOING TO SEE THROUGHOUT MOST OF THIS, WE WANT TO BE VERY HONEST ABOUT WHAT IS GOING TO BE DECOMPOSED GRANITE, IT'LL BE COMPACTED AND INSTEAD OF A HARD LEDGE CONCRETE BORDER, WE WILL HAVE THAT VEGETATION COME UP, ONE FOR DRAINAGE IMPROVEMENTS, BUT ALSO BECAUSE EVERYONE HAS REQUESTED THAT THE SPACE STAY VERY NATURAL.

WE'LL DO A HARD EDGE ON THERE AS FAR AS HOW WE'D EAT AND HOW WE USE OUR PRE-EMERGENCE.

BUT THAT WILL BE A NATURAL VEGETATIVE BORDER ALONG THAT.

THE LAST ITEM THAT YOU'LL SEE IS THAT WE ARE INCLUDING A LOW-WATER CROSSING FOR CONNECTIVITY IN THIS PHASE, AND THIS IS JUST A CONCEPTUAL VERSION OF WHAT THAT COULD LOOK LIKE WHEN WE BROUGHT THIS SECTION FORWARD TO PARK BOARD, THEY DID ASK IF AS WE DO GRADE CHANGES TOWARDS CREEKS AND THINGS LIKE THAT, IF THERE WAS A WAY FOR US TO ENSURE THAT VISUALLY IMPAIRED PATRONS OF THE PARK COULD KNOW THAT THAT WAS COMING AND SO WE WILL BE BRINGING THAT FEEDBACK FORWARD TO THE DESIGN FIRM AS WE BRING BOTH PARK BOARD AND COUNCIL'S FEEDBACK TO SEE IF THERE IS A WAY TO INCLUDE THAT.

ANY QUESTIONS ON THIS SECTION BEFORE WE MOVE FORWARD? THE WILDFLOWER AREA.

I DON'T KNOW WHY WHEN I CONVERT THIS TO PDF, IT OVERLAPS, BUT IT DOESN'T DO THAT IN THE THING, BUT WE'LL TALK ABOUT THE POLLINATOR GARDEN, WILDFLOWER SEATING, AND THEN LANDSCAPE SCREENING.

SOMETHING THAT WAS INCREDIBLY IMPORTANT AND I'LL SHOW YOU A SLIDE OF IT IN JUST A SECOND, WAS THE VEGETATIVE SCREENING BETWEEN THE BACK OF THE HOUSEHOLDS THAT ALL HAVE WROUGHT IRON FENCING AND THE PARK ITSELF.

THEY WANTED TO ENSURE THAT WHILE THEY WOULD LOVE TO ENJOY IT, THEY ALSO STILL WANT TO FILL UP YARD.

DOING A TIERED LANDSCAPE SCREEN OF TREES IN THEIR BACKYARD WILL PROVIDE BOTH A SERENE FEELING IN THEIR BACKYARD, BUT ALSO ALLOW THEM AN OPPORTUNITY TO ENJOY THE PARK.

ON THE TOP RIGHT, YOU'LL SEE WHAT WE ARE CONSIDERING A POLLINATOR GARDEN.

WHAT YOU CAN SEE AS YOU MOVE THROUGH HERE IS WE'LL CUT IN PADS THAT THIS WILL ESSENTIALLY BECOME AN OUTDOOR CLASSROOM AND WE'LL PLANT ALL NATIVE AND DROUGHT TOLERANT PLANTS AND WE WILL PUT INTERPRETIVE SIGNAGE OUT THERE SO THAT PEOPLE CAN SEE THEM AND THEN OF COURSE, IN OTHER AREAS YOU'LL SEE JUST NATURAL GRASSLANDS AND PRAIRIE.

OUR PARK BOARD DID ASK THAT WE ENSURE THAT THIS POLLINATOR GARDEN IS A CERTIFIED MONARCH WAY STATION, WHICH JUST MEANS THAT WE ENSURE THAT WE HAVE THE RIGHT TYPE OF MILKWEED IN THERE, THAT WE HAVE THE RIGHT VARIETIES, AND THAT WE PROVIDE SOME TYPE OF SHELTERING WITH HOW WE PUT IN OUR NECTAR PLANTS AS WELL AS OUR MILKWEED.

QUESTIONS ON THIS SECTION.

THIS IS WHAT WE'RE TALKING ABOUT WITH [OVERLAPPING].

>> I'M SORRY.

>> GO AHEAD.

>> YOU DID THE SAME THING ON HURST ROAD, DIDN'T YOU? WHERE YOU HAVE THE WILDFLOWER PATCH, WHERE YOU DUG UP THE GROUND.

IS THIS BASICALLY THE SAME THING?

>> IT'LL LOOK THE SAME.

WE HAVE AN EXISTING ONE OUT AT BAILEY LAKE, BUT A MONARCH WAY STATION IS GOING TO BE A LITTLE DIFFERENT.

WE'VE PLANTED THREE OF THOSE IN THE LAST COUPLE OF MONTHS.

YOU SAW AN EXAMPLE OF THAT AT ALDA ELBRIDGE.

>> WITH THE MILKWEED?

>> YES, SIR. THIS IS WHAT WE'RE LOOKING AT FOR THE LANDSCAPE SCREENING.

YOU'LL SEE THAT WE'RE NOT JUST DOING A HEDGE WALL BETWEEN THESE HOMES.

THEY'LL CREATE SCREENING, BUT THEY'LL ALSO CREATE SOME LEVEL OF VISIBILITY.

WE'LL TEAR THAT, WE'LL USE DIFFERENT SIZE TREES AS THAT WE HAVE UNDERSTORY AND WE HAVE LARGER CANOPY THAT WILL GROW IN OVER YEARS.

THIS IS A LARGE PORTION OF OUR BUDGET BECAUSE IT WAS OVERWHELMINGLY REQUESTED BY THE CITIZENS IN THIS AREA.

THE DOG PARK IS SOMETHING WE AS STUFF, ACTUALLY DID NOT INCLUDE IN THIS ORIGINAL DESIGN, BUT THROUGH BOTH PHASES OF PUBLIC ENGAGEMENT, THIS WAS SOMETHING THAT WAS OVERWHELMINGLY SUPPORTED.

THE BIG THING TO NOTE IS THAT THIS IS GOING TO BE SOMETHING THAT'S ACCESSIBLE FOR CITIZENS, BUT THEY DO NOT HAVE TO GO THROUGH THE NEIGHBORHOOD.

THIS IS ALSO AN AREA WHERE WE'RE GOING TO BE ABLE TO BIOFILTRATE ALL OF THE WATER AND RUNOFF FROM THE STREET BEFORE IT HITS THE CREEK.

WE'LL SHOW YOU HOW THAT'S GOING TO WORK, BUT I'LL ALSO SHOW YOU HOW WE'VE DONE A VERY SIMPLE DESIGN, BUT IT'S ALSO GOING TO BE ABLE TO DO AN ALL-IN-ONE HOUSING FOR OUR RESTROOMS, AND OUR ACCESS POINTS IN.

WHAT YOU'LL SEE RIGHT HERE IS THIS IS OUR DRIVE DOWN.

WE'RE GOING TO USE THE MONUMENT SIGN THAT'S RIGHT HERE OFF OF CANDLER DRIVE.

WE'LL USE THE NATURAL LIMESTONE.

IF YOU SEE THIS PICTURE RIGHT HERE ON THE TOP-LEFT, THAT IS ACTUALLY THE CREEK BED IN SHANNON CREEK, AND SO WE'LL USE THAT SAME DESIGN AS WE DESIGN THE SIGNAGE THROUGHOUT THIS PARK.

PARK BOARDS FEEDBACK ON THIS AREA BEFORE I GET INTO THE DOG PARK IS THEY WANTED TO MAKE SURE THAT WE USE NATURAL SEEDING LIKE BOULDERS AND THAT THE SHADE PLACEMENT WAS IN THE PROPER PLACE TO MAXIMIZE GETTING SHAPED THROUGHOUT THE DAY.

THEY ALSO WANTED TO LOOK AT THE OPPORTUNITY TO ADD ADDITIONAL PARKING ALONG THE DRIVE.

>> THE REALLY COOL THING THAT WE'RE EXCITED ABOUT, BECAUSE THIS IS OUR FIRST NATURAL PARK IN THE CITY

[01:20:03]

OF BURLESON IS THAT AT THE END OF THIS DRIVEWAY, YOU'LL SEE THESE GABION WALLS, AND ON TOP OF THESE GABION WALLS, YOU'LL SEE THAT THE WATER WILL FILTER THROUGH THE CAGES AND THEN FILTER THROUGH ALL THE VEGETATION BEFORE IT GETS DOWN.

BY THE TIME IT GETS THROUGH ALL THIS HARDSCAPE AND THE FILTER FABRIC AND IT GETS TO OUR SOILS AND THE REST OF THE PARK.

ALL OF THIS WATER WILL BE CLEANED BEFORE IT HITS OUR CREEK SYSTEM.

>> WHAT'S MAINTENANCE ON IT?

>> VERY MINIMAL. WE'LL HAVE TO PULL PLANTS HERE AND THERE, BUT THAT'S ABOUT IT.

>> THIS IS IMPRESSIVE. [LAUGHTER]

>> I TAKE ZERO CREDITS STUDIO OUTSIDE IS REALLY GREAT, BUT THEY TAKE THIS VERY SERIOUSLY, AND SO THEY KNEW WHEN WE DID THIS PART THAT WE WERE GOING TO DO IT DIFFERENTLY THAN WE'VE DONE A LOT OF OUR STUFF IN THE PAST.

THIS IS WHAT YOU'RE SEEING. THIS IS A VERY SIMPLE STRUCTURE, BUT IT'S ALSO A REALLY COOL STRUCTURE.

ON BOTH SIDES OF THIS, WE WILL HAVE SINGLE-FAMILY RESTROOMS SO PEOPLE CAN USE IT FROM EITHER SIDE AND THEN YOU'LL ACCESS BOTH A LARGE DOG PARK AND SMALL DOG PARK FROM EACH SIDE.

YOU'LL HAVE TWO PADDOCKS INSTEAD OF THREE.

OUR EXISTING ONE HAS THREE, IT HAS A MAINTENANCE AREA.

THIS IS A SMALLER FOOTPRINT, SO IT'S NOT NECESSARY TO HAVE THAT THIRD ONE.

BUT WE'LL HAVE BOTH PADDOCKS ENTER FROM THAT SAME SIDE OF THE BUILDING AND THEN WE'LL ALSO HAVE SHADE ON THIS SAME STRUCTURE.

IF YOU'RE ON THE INSIDE OF THE DOG PARK, YOU'LL SEE THAT THE SHADE STRUCTURES EXTEND WHERE WE'LL HAVE OUR SEATING AND IT'S ALL THE SAME BUILDING AND THEN ON THE SAME ON THE OUTSIDE.

ONE OF THE THINGS THAT WE DID REQUEST AS AN ADD IS TO ENSURE THAT WE HAVE A DOG WASH STATION ON THE OUTSIDE OF THE FACILITY, AS WELL AS MAKING SURE THAT WE HAVE WATER FOUNTAINS ON BOTH SIDES FOR DOGS AND HUMANS.

>> JIN, I'VE BEEN SPEAKING WITH SOME COMMUNITY MEMBERS IN SHANNON CREEK AND THE COMMUNITY IN GENERAL.

I THINK MANY PEOPLE ARE HAVING RESERVATIONS ABOUT THE RESTROOMS. I KNOW OUR FAMILY CAME ACROSS THE SITUATION AT THE BAILEE LAKE DURING EASTER.

ONE OF THE BATHROOMS WAS COMPLETELY DESTROYED AND IT WAS EASTER SUNDAY AND I FELT HORRIBLE THAT I HAD TO TAKE STAFF TO SAY, IS THERE ANY WAY WE CAN LOCK THIS OFF FROM VISITORS? HOW DO WE GET IT CLEANED UP? IT'S EASTER SUNDAY AND IT WAS REALLY SAD AND REALLY UNFORTUNATE AND THIS ISN'T A NEW OCCURRENCE.

I HEAR THAT A NUMBER OF OUR PARK RESTROOMS, LIKE WE DON'T HAVE THAT MANY, BUT HERE IN THE PLAZA, WE'VE HAD SOME SMALLER SITUATIONS, BUT THE ONE AT BAILEY LAKE HAS HAD PEOPLE TAKING BATHS IN THE SINK AND ALL KINDS OF INTERESTING THINGS AND THERE ARE FORTUNATELY, THERE ARE SEVERAL OF OUR FABULOUS POLICE OFFICERS THAT LIVE IN THIS NEIGHBORHOOD AND WE WERE TALKING ABOUT IT OFF THE RECORD JUST CASUALLY AND THEY WERE SAYING, BECAUSE THEY GET ASKED BY THEIR NEIGHBORS, HOW HIGH OF A PRIORITY IS IT GOING TO BE FOR PD TO PATROL THESE? I DON'T KNOW THAT THAT'S THE BEST USE OF THEIR TIME TO CONTINUOUSLY SWING BY BATHROOMS AND THEN FIGURE OUT, IS ANYTHING BAD GOING ON IN IT? IS EVERYBODY SAFE? IS SOMEBODY LIVING IN IT, HIDING IN IT, DESTROYING IT, TEARING OFF TOILETS? I THINK THAT WAS ONE THING THAT WE DEALT WITH LAST YEAR OR THE YEAR BEFORE WHERE AT BAILEY LAKE, SOMETHING WAS BROKEN.

WATER WAS SPRAYING EVERYWHERE.

>> IF I RECALL CORRECTLY, IT WAS A CITYWIDE THING THAT WOULD HAPPEN TO THE SCHOOL DISTRICT AS WELL AS A TIKTOK TREND TO RIP OFF THE SINKS.

BUT IT HAS SINCE STOPPED.

THE THING THAT I WOULD SAY WITH RESTROOMS IS THAT THERE'S A PRINCIPLE IN PARK DESIGN AND IT'S THE THREE PS, A PLACE TO PARK, A PLACE TO POTTY, AND A PLACE TO PLAY.

WHEN YOU'RE BUILDING A PARK THIS BIG, YOU'RE GOING TO HAVE PEOPLE DRIVING FROM OTHER DESTINATIONS.

AS A PARK DESIGN ESSENTIAL ELEMENT, IT WOULD BE THAT IT WAS ALSO OVERWHELMINGLY SUPPORTED.

WE DO CLEAN OUR RESTROOMS EVERY SINGLE DAY.

WE HAVE SOMEONE SEVEN DAYS A WEEK WHO TAKES OUT ALL THE TRASH AND DOES THE RESTROOMS. WE'VE ALSO RECENTLY ADDED SIGNAGE TO ALL OF THEM THAT SAYS, HEY, IF YOU COME INTO THIS RESTROOM AND YOU SEE SOMETHING THAT'S OFF, GO AHEAD AND GIVE US A CALL.

WE HAVE AN ON-CALL PHONE THAT'S 24/7.

THERE ARE MORE THAN WELCOME TO CALL US AND MAKE SURE THAT WE CAN TAKE CARE OF IT BECAUSE WHILE WE CAN'T BE EVERYWHERE ALL THE TIME, WE DO UNDERSTAND THAT IT'S A DOOR THAT CLOSES THAT PEOPLE CAN DESTROY THE SPACE.

WE DON'T HAVE IT THAT OFTEN WE GET MORE GRAFFITI THAN WE DO RESTROOM DESTRUCTION.

A LOT OF TIMES, WE JUST MAY HAVE SOMEONE WHO MADE A MESS IN THE RESTROOM, BUT OUR STUFF'S PRETTY GREAT.

WHEN THEY SEE IT OR THEY GET A PHONE CALL ABOUT IT, IT'S USUALLY CLEAN WITHIN AN HOUR OR SO.

>> I DO APPRECIATE THAT OUR STAFF IS VERY RESPONSIVE EVEN ON EASTER SUNDAY, WHICH WAS HEARTBREAKING TO ME.

BUT IT WAS AWFUL AND MULTIPLE CITIZENS CAME UP TO US AND JUST LIKE, IS THERE ANYONE WE CAN CALL, I CAN'T USE THE RESTROOM AND I WORRY ABOUT SAFETY MOST, ABOVE EVERYTHING ELSE.

[01:25:01]

LIKE IS SOMEBODY HIDING IN THERE IS ANYTHING GOING ON, AND I IN PARTICULAR WANT TO BACKUP OUR PD AND SAY RUNNING OUT TO A CALL OF THERE IS SOMEBODY CAMPED OUT IN OUR BATHROOM, IS THAT A SUPER HIGH PRIORITY? IS THAT THE BEST USE OF THEIR TIME? I JUST HAVE MOST RECENTLY HEARD THAT THEY'RE NOT LOOKING FORWARD TO THE BATHROOMS OUT THERE BECAUSE IT'S NOT ALWAYS A GOOD REPUTATION, AND THEN I WAS SPEAKING WITH SOMEONE IN THE FORT WORTH PARKS DEPARTMENT AND THEY SAID THEY DO NOT BUILD BATHROOMS FOR ANY PARKS.

>> THEY USE PORTALETS, SO THEY HAVE RESTROOMS, BUT THEY'RE PORTALETS.

THEIR PORTALET BUDGET IS IMPRESSIVE AND SO THAT'S AN OPTION AS WELL.

WE COULD DO PERMANENT PORTALETS AND WE DO A SHELTER AROUND THEM.

STAFF WOULD RECOMMEND IT, BUT IT'S COUNCIL'S PURVIEW, SO WHATEVER YOU GUYS WANT TO SEE.

>> DOES ANYONE ELSE HAVE ANY FEEDBACK?

>> ARE THEY OPEN 24/7?

>> NO. WE PUT STRIKE PLATES ON THEM SO THEY HAVE PARK HOURS AND SO THEY LOCK AUTOMATICALLY AT A CERTAIN TIME IN THE EVENING.

>> IF YOU HAPPEN TO BE CAUGHT INSIDE ONE WHEN IT GETS LOCKED.

>> THERE IS A BUTTON.

>> THAT HAS HAPPENED TO A VERY CLOSE ASSOCIATE OF MINE THAT I SLEEP WITH EVERY NIGHT, [LAUGHTER] WHO FORTUNATELY HAD HER CELL PHONE WITH HER AND CALLED ME ON THE PHONE UPON WHICH I GOT IN THE TRUCK AND GOT THERE AS QUICKLY AS I COULD, TOOK THE HINGES OFF THE DOOR OR ATTEMPTED TOO, DID EVERYTHING I COULD DO WITHOUT DAMAGING SOMETHING, AND THE DOOR WAS STILL SHUT UNTIL SHE FOUND A LITTLE GREEN BUTTON THAT SAID PRESSED TO EXIT.

[LAUGHTER] UPON WHICH THE MAGNETIC LOCK GOES CLICK AND THE DOOR FALLS OPEN.

>> YES.

>> I'M SORRY MARY LYNN I HAD TO TELL IT.

BUT TO YOUR POINT, THE DOOR IS DUE TO LOCK AT A CERTAIN TIME, AND THAT'S NOT A WELL-KNOWN FACT.

ESPECIALLY TO A PANICKY LADY WHO'S CAUGHT INSIDE AND CAN'T GET THE DOOR OPEN.

[LAUGHTER] BUT WE PUT UP SIGNS, I BELIEVE SINCE THEN.

>> YES. THERE'S LITTLE THINGS.

>> HEY, IF YOU'RE IN HERE AFTER HOURS, HIT THIS BUTTON; IT'LL LET YOU OUT.

BUT IT WOULD SEEM TO CUT DOWN ON THE LIKELIHOOD OF DAMAGE, VANDALISM, AND THAT THING USING THIS AUTOMATIC TIMED-LOCKING MECHANISM.

BUT I'M A PROPONENT OF HAVING THE RESTROOMS AVAILABLE.

IT'S PORTA-POTTIES.

I'VE HAD TO PUT UP WITH PORTA-POTTIES MY WHOLE LIFE.

I'M A CONSTRUCTION CONTRACTOR AND I HATE THEM, BUT THEY ARE A NECESSARY EVIL AND THEY DO USE THEM AT FORT WORTH PARKS BECAUSE THEY'RE ALL OVER TRINITY PARK, THEY'RE ALL OVER GATEWAY PARK, THEY'RE ALL OVER EVERY PARK YOU GO TO IN FORT WORTH AND THEY DO A SERVICEABLE JOB OF KEEPING THEM SERVICEABLE, BUT THEY'RE NOT PLEASANT, NOT FUN AT ALL.

>> SORRY, I GUESS.

>> I'LL GET IN TROUBLE FOR THAT.

>> I GOT SOME COMMENTS, BUT I'M GOING TO TALK AT THE END.

>> THE NEXT SECTION, WHICH IS PROBABLY THE ONE I'M MOST EXCITED ABOUT, EVEN THOUGH MY KIDDOS ARE PROBABLY AGING OUT OF THIS SECTION A LITTLE BIT BY THE TIME IT GETS BUILT, I'M REALLY EXCITED AND I THINK THAT THE COMMUNITY IS REALLY GOING TO LOVE THIS.

IT'S OUR NATURAL PLAY AREA.

WE HAVE NOTHING LIKE THIS IN OUR SYSTEM RIGHT NOW.

I'LL WALK YOU THROUGH EACH OF THE AREAS IN THIS, BUT ESSENTIALLY YOU'LL BE ON A NATURAL TRAIL WALKING BACK THROUGH HERE, WE'VE GOT SOME PICNIC AREA, GOT AN ADA RAMP, WHICH IN THE MODEL YOU'LL SEE ARE THE CONCEPTUAL DESIGN THAT YOU'LL SEE TODAY.

YOU'LL SEE THAT IT'S WOOD CHIP.

BUT WHAT WE ARE PROPOSING IS ACTUALLY A HYBRID WHERE THE CENTER WILL BE THE POUR-IN-PLACE RUBBER SURFACING TO MAKE IT MORE ACCESSIBLE.

WE'VE GOT A LOOKOUT, WE'VE GOT A DRY CREEK BED, WE'VE GOT AN AREA THAT KIDDOS CAN PUMP WATER.

WE'VE GOT A LITTLE BIRDS-EYE LOOKOUT, A SANDPIT, LOG MAIZE, AND THEN, OF COURSE, MORE PICNIC SEATING OVER HERE.

JUST SO YOU CAN GET A VISUAL REPRESENTATION OF WHAT WE'RE TALKING THROUGH.

THIS WATER PUMP AND DRY RIVERBED IS AT THE TOP OF THIS AREA.

WE'RE GOING TO BE USING THE NATURAL GRADE AND TYPOGRAPHY THROUGHOUT THE ENTIRE SITE.

BUT WE WILL HAVE THAT PUMP AT THE TOP, WHICH MEANS IT WILL NATURALLY FLOW THROUGH THIS CREEK BED AND ALL THE KIDS ARE GOING TO BE ABLE TO PLAY IN THE WATER AND HAVE AS MUCH FUN AS THEY WANT.

THEY'LL BE ABLE TO USE THIS DESIGN, THE WHOLE POINT OF NATURAL PLAY IS FOR KIDDOS TO USE THEIR IMAGINATION, AND SINCE MOST OF OUR DESIGN IS VERY BOLD AND BRIGHT, AND PLASTIC AND METAL, THEY DON'T HAVE TO USE A WHOLE LOT OF IMAGINATION, BUT WHEN YOU CREATE A SPACE LIKE THIS, THEY GET TO LET THEIR IMAGINATIONS RUN WILD.

ONE OF THE FEEDBACKS THAT WE DID HAVE IS ON THE NEXT SLIDE YOU'LL SEE THE SAME PIT AREA AND SAND AND WATER SOUND MESSY.

WE NEEDED TO MAKE SURE WE INCLUDE A RINSE STATION SO THAT WE COULD RINSE KIDDOS OFF BEFORE THEY GET BACK IN A VEHICLE.

THIS IS A LOG MAZE AREA.

WHAT YOU'LL SEE IS SOME OF IT IS SHAPED MORE LIKE AN OUTDOOR CLASSROOM, BUT THEN WE'LL ALSO HAVE AREAS WITH TIERED DIFFERENT LOGS.

THESE ARE ALL-NATURAL LOGS THAT HAVE BEEN TREATED AND SHOULD LAST LONGER, IF NOT AS LONG AS ALL OF OUR COMMERCIAL-GRADE PRODUCTS.

BUT THEY'LL BE ABLE TO CLIMB ON THEM, THEY'LL BE ABLE TO HIDE IN THEM.

[01:30:01]

THEY'LL BE ABLE TO USE THEIR IMAGINATION TO RUN ACROSS THE TOP OF THEM, AND THEN THIS IS OUR SAME PIT AREA.

YOU'LL SEE THAT IT WILL RUN ALONG THE DRY RIVERBED.

BUT IT'LL ALSO JUST HAVE BIG AREAS WHERE KIDS CAN DIG AND PLAY, GET OUT OF THE SHADE OR GET OUT OF THE SUN AND INTO SOME SHADE, AND THEN THIS IS OUR LOOKOUT.

WE HAVEN'T SOMETHING I WANT TO MAKE SURE THAT EVERYBODY IS FULLY AWARE OF IS THE FINAL DESIGN IS NOT DONE ON THIS.

I'M JUST SHOWING YOU ELEMENTS AT CONCEPTUAL LEVEL.

IT COULD END UP LIKE THIS, OR IT COULD END UP MORE OF THE BIRD'S NESTS IN THE BACK.

THAT WILL BE BASED ON PUBLIC ENGAGEMENT AND WHAT PEOPLE REALLY WANT THAT THESE WOULD BE SOME OF THE ELEMENTS THAT WE WOULD INCLUDE AS WELL AS THE LOW-WATER CROSSING AND THEN IF WE WANT TO DO ANY TYPE OF TUNNELS THROUGHOUT AS WELL.

SOMETHING THAT WOULD BE REALLY COOL THAT YOU'LL SEE IN A LOT OF OTHER PARK SYSTEMS ARE USING THE NATURAL TOPOGRAPHY TO CREATE A SLIDE.

ESSENTIALLY WE HAVE A SLIDE CUSTOM-BUILT THAT FITS THE GRADE OF THE AREA.

THE MATERIAL OF THAT IS TBD.

BUT WE KNOW THAT THERE IS AN AREA THAT WORKS PERFECTLY FOR US TO CREATE SOME SLIDES DOWN TO THE LOWER LEVELS, AND THE PARK BOARD DID ASK THAT WE DON'T USE A METAL SLIDE.

>> [BACKGROUND].

>> YEAH.

THAT WAS THE NATURAL PLAY AREA.

ANY QUESTIONS ON THAT BEFORE WE MOVE ON TO THE POND? FOR THE POND, FOR OUR FISHING ENTHUSIASTS, WHAT WE WILL HAVE MULTIPLE AREAS AROUND THE POND SYSTEM AS IT WILL BUILD UP THAT VEGETATION TO ENSURE THAT WE'RE CREATING THAT NATURAL HABITAT AND THAT RIPARIAN AREA.

OTHER AREAS WILL BE ACCESSIBLE FROM THE BANK WHERE YOU COULD JUST WALK UP AND FISH.

WE WILL HAVE TRAIL ALL THE WAY AROUND AS WELL AS A FISHING PIER.

SOMETHING THAT I DIDN'T MENTION EARLIER IS THE PLAY LAWN WILL BE ADJACENT TO THAT AND ALL OF THE GRADING THAT NEEDS TO BE DONE ON THE SITE WILL ALL BE DONE IN PHASE 1.

WHEN WE COME BACK FOR FUTURE PHASES, ALL OF THE GRADING WILL BE DONE IF WE WANT TO ADD ADDITIONAL PLAYGROUNDS OR SPORTS COURTS OR ANY OF THAT, ALL OF THE GRADING WILL BE COMPLETED IN THIS AND WE WILL NOT HAVE TO READ DISTURB THE AREA.

THIS IS WHAT YOU'LL SEE FOR THE FISHING PIER AS A 20 BY 20 SHADE STRUCTURE.

THERE'S BENCHES ON BOTH SIDES AND A FISHING COAL IN THE CENTER AS WELL AS THE BOARDWALK.

THIS IS THE DESIGN THAT WE'RE LOOKING AT DOING.

IF BUDGET ALLOWS, WE WOULD LIKE TO DO THE 20 BY 20S.

IF NOT, WE'LL DO A LONGER CANTILEVER VERSION OF IT AND JUST SHADE TO ONE SIDE.

YOU CAN FISH FROM ALL SIDES.

THIS IS FULLY ADA ACCESSIBLE AND PART BOARD DID ASK THAT WE DO SOME TYPE OF LIGHTING INTO THE WATER AT NIGHT SO THAT PEOPLE COULD DO NIGHT FISHING.

WELL NOW INTO THE NOT AS FUN STUFF OF THE FURNITURE. [OVERLAPPING]

>> I'M SORRY, BEFORE YOU GET AWAY FROM THE POND, IS THERE A WAY TO KEEP THE WATER LEVEL IN THE POND CONSTANT?

>> YES. WE WILL HAVE A WELL.

WE'LL KEEP SETTING.

THE FURNITURE FOR THIS IS GOING TO LOOK DIFFERENT THAN THE REST OF OUR PARK SYSTEM BECAUSE WE KNOW THAT THIS IS A COMPLETELY DIFFERENT TYPE OF PARK THAN THE REST OF IT.

WE WANTED TO MAKE SURE THAT THE FURNITURE AND THE FEELER DIFFERENT.

SOMETHING THAT YOU'LL SEE ON THE NEXT SLIDE IS ALSO OPTIONS FOR LIGHTING.

BUT I DID WANT TO BE VERY CLEAR THAT THAT IS NOT INCLUDED IN THIS PHASE OF DESIGN.

WE HAVE NO LIGHTING ADDITIONS IN PHASE 1.

THE MATERIALS THAT WE'LL BE SELECTING WILL BE A HYBRID OF METAL AND WOOD TO FEEL MORE NATURAL AND THEN MORE MODERN AS FAR AS HOW OUR TRASH RECEPTACLES AND OUR LIGHTING WOULD LOOK AND THAT IS IT.

I CAN MOVE INTO TIMELINE, BUT I'M READY FOR ANY FEEDBACK YOU HAVE.

>> I'VE GOT A LITTLE BIT JIN.

IF I CAN HAVE FIVE OR SIX MINUTES, WILL THAT BE OKAY.

YOU HAVING A GOOD DAY TODAY?

>> ALL RIGHT. WE'RE GOING TO KEEP IT THAT WAY.

I'VE BEEN TO A LOT OF YOUR RIBBON CUTTINGS.

I'VE SEEN SOME AMAZING WORK THAT YOU'VE DONE, YOU AND YOUR STAFF AND YOUR TEAM.

IF YOU CAN TAKE THIS SWAMP AND TURN IT INTO A CITY PARK, YOU'RE GOING TO BE THE MOST AMAZING PARK DIRECTOR IN THE STATE OF TEXAS.

THERE WILL BE CITIES SENDING PARK DIRECTORS HERE TO SEE WHAT YOU'VE DONE.

I WAS THERE YESTERDAY DURING THE RAIN, TOOK SOME VIDEOS AND THE FLOODING GOING IN THERE WAS ENORMOUS ENOUGH TO OVERFLOW THE POND PRETTY EASY.

THAT'D BE A CONSIDERATION.

I'M GOING TO START OUT TALKING ABOUT A FEW THINGS THAT MAY NOT SEEM RELATED TO SHANNON CREEK, BUT THEY WILL BE.

THESE ARE NO-FAULT OF YEARS.

THESE ARE DESIGN FLAWS THAT MAY HAVE BEEN IN THE PAST, BUT YOU HAVE TAKEN THE INITIATIVE TO CORRECT THEM.

I APPRECIATE THAT. WE'RE GOING TO TALK ABOUT PARKING.

CLARK PARK, OAK VALLEY NORTH, CHISENHALL FIELDS, AND BAILEY LAKE.

YOU'VE COME TO THE COUNCIL THREE TIMES THIS YEAR AND ASKED FOR MONEY TO EXTEND THOSE PARKING LOTS, WHICH THEY NEEDED IT. I ABSOLUTELY DID.

[01:35:01]

MY CONCERN IS WHEN THESE PARKS WERE INITIALLY DESIGNED, WHY WERE THEY NOT DESIGNED WITH THE CORRECT AMOUNT OF PARKING? I UNDERSTAND BAILEY LAKE NEEDED LITTLE LAND PURCHASE AND A FEW OTHER THINGS AND THERE'S SOME LAND LOCK ISSUES.

BUT WHEN YOU BUILD THESE PARKS, DO YOU GO TO WHO DO YOU GO TO TO DETERMINE WHAT AMOUNT OF PARKING YOU NEED TO GO TO PUBLIC WORKS.

>> THERE'S NATIONAL DESIGN STANDARDS, BUT THERE'S REALLY NOT A SPECIFIC ONE FOR PARKS, IT DEPENDS ON THE ACTIVATION OF IT.

FOR A SPORTS FIELD, WE'LL USE THAT.

YOU'RE GOING TO HAVE ONE CAR PER HOWEVER MANY FIELDS PER TOURNAMENT.

WE'LL USE THAT AS A CALCULATION.

I CAN SAY CHISENHALL TO BE FULLY TRANSPARENT.

THERE WAS FUTURE FACING DESIGN AND THAT INITIAL ONE, AND I BELIEVE IT WAS A BUDGETARY CONSTRAINT THAT MADE IT THE AMOUNT OF PARKING THAT IT IS BECAUSE THERE'S ALWAYS ROOM TO EXPAND AND PHASE AND PARKING.

CLARK PARK, THERE WAS NO PARKING TO BEGIN WITH.

I THINK AS THE DEVELOPMENT OCCURRED AROUND IT, THAT'S WHEN IT BECAME SOMETHING THAT NEEDED TO OCCUR.

THEN BAILEY LAKE WAS DEFINITELY A LANDLOCKED AND WE NEEDED ACQUISITION.

I DON'T THINK PEOPLE REALIZE HOW POPULAR IT WAS GOING TO BE WHEN THEY BUILT IT.

BUT I CAN'T SPEAK FOR FORMER PEOPLE.

I'VE ONLY BEEN HERE THREE YEARS.

>> MY CONCERN IS IT SHANNON CREEK THAT WE DEVELOP IT CORRECTLY WITH PARKING.

WE DON'T HAVE TO COME BACK AND ASK FOR MORE PARKING OR PUT THE PARKING IN THE WRONG SPOT.

THE COST THIS YEAR FOR EXTENSIVE EXTRA PARKING COMES TO $2,000,185 FOR THOSE FOUR PARKS AS YOU'RE WELL AWARE OF.

CHISENHALL, WE JUST REDID THE TURF.

THEY ARE ON ONE FIELD AND THIS IS ENOUGH MONEY TO DO FOUR MORE FIELDS.

IF WE WOULD HAVE DONE THIS RAT TO START WITH OR COULD HAVE, WE WOULD HAVE POSSIBLY HAD THE ABILITY TO DO FOUR MORE FIELDS THIS YEAR.

NOT SAYING THAT WE DIDN'T DO ANYTHING RIGHT OR DID ANYTHING WRONG, BUT THAT'S JUST MY OPINION.

WHEN WE DEVELOP SHANNON CREEK, I NOTICED THAT YOU HAVE A DOG PARK AND A RESTAURANT, AND I AM NOT A PROPONENT FOR THE RESTROOM.

THERE'S A LOT OF ISSUES WITH THE RESTROOM AND THE DOG PARK WHERE IT'S GOING.

DO YOU HAVE AN EASEMENT FOR THAT PARKING YET?

>> WE'RE WORKING ON THAT.

>> WE DON'T HAVE AN EASEMENT FOR IT YET, BUT WE'RE WORKING ON IT.

THAT'S 16 SPOTS, CORRECT? YOU'VE GOT ANOTHER EIGHT SPOTS IN THE SOUTH SIDE?

>> YES. A TOTAL OF ABOUT 40-50 SPACES IN THIS INITIAL PHASE?

>> FORTY TO 50?

>> CUMULATIVELY FOR BOTH LOTS.

>> I SAW 16 ON ONE AND 8 ON THE OTHER.

>> WELL, THERE'S EXISTING.

>> THE EXISTING THAT'S ALREADY THERE.

WHAT ABOUT THE WEST END? DO WE HAVE ROOM FOR PARKING ON THE WEST END?

>> AT THE REVERIE ENTRANCE, WE DO HAVE THAT IN THE FUTURE PHASE AS WE DESIGNED.

ONE OF THE FUTURE PHASES WHICH I CAN PULL UP IN A SECOND IF YOU'D LIKE ME TO, IS TO INCLUDE A PAVILION AND AN INCLUSIVE PLAYGROUND AND POTENTIALLY A SPORTS COURTS IN THE CENTER, AND THAT WOULD INCLUDE ADDITIONAL PARKING FROM EVERY DIRECTION.

>> MY CONCERN WITH COMING OFF CANADA DRIVE WHERE WE'RE COMING OFF, I WENT OUT THERE AND DROVE IT AND STOOD THERE.

GOING NORTHBOUND, I GUESS THERE'S A HILL AND BRIDGE BEHIND YOU AND IT'S AN EXTREMELY DANGEROUS EGRESS COMING OFF THAT ROAD ONTO THE TRAIL GOING TO THE DOG PARK.

I COULDN'T SEE ANY VEHICLES UNTIL THEY CRESTED THAT HILL AND THEN THEY WERE PROBABLY 80, 90 FT BEHIND ME.

IF I WAS STOPPED, THERE'LL BE A GREAT OPPORTUNITY TO GET REAR-ENDED THERE.

I HAVE A CONCERN ABOUT THE LOCATION OF THAT, WHICH WOULD MAKE ME BE AN ADVOCATE FOR THE SOUTH AND WEST PARKING LOT BECAUSE THEY COME IN OUT OF THE NEIGHBORHOOD.

I KNOW THERE'S CONCERN IN THE NEIGHBORHOOD ABOUT VEHICLES TRAVELING THROUGH THE NEIGHBORHOODS.

BUT THAT WOULD BE A LOT SAFER ENTRANCE AS FAR AS I'M CONCERNED.

AS FAR AS THE DOG PARK ON THE SURVEY, HOW MANY RESULTS DID YOU GET BACK TO THE DOG PARK?

>> THERE WAS AT LEAST 40, BUT I WOULD WANT TO GET THAT EXACT NUMBER FOR YOU.

>> AT LEAST 40 FOR THE DOG PARK.

WELL, I DON'T HAVE A PROBLEM WITH THE DOG PARK.

WHAT I HAVE PROBLEM WITH HIS PUTTING THE DOG PARK IN INITIALLY.

I THINK THE FIRST THING WE NEED TO DO IS TO MAKE THE PARK VIABLE, GET THE DRAINAGE DONE IN THE FIRST MAYBE SECOND STAGE, MAKE SURE THAT THAT LOCATION WHERE YOU WANT TO PUT THE DOG PARK IS ADEQUATE FOR THE DOG PARK AFTER YOU GET THE DRAINAGE DONE.

BECAUSE I WENT AND LOOKED, IT'S A SWAMP.

IT'S MUDDY, IT'S WET AND IT STAYS THAT WAY MOST OF THE TIME UNTIL WE GET SOME OF THE DRAINAGE TAKEN CARE OF MY CONCERN IS THE ROAD AND THE PARKING LOT, IS IT GOING TO BE STABLE IN THE DOG PARK? IS IT GOING TO BE WET ALL THE TIME OR IS IT GOING TO EVER DRY OUT?

>> IT'S DESIGNED TO DRAIN TO SHEET DRAIN ACROSS IT AND THAT'S WHY THE GAPING CAGES ARE THERE SO THAT ALL OF THAT WOULD SHEET DRAIN AND THEN END UP IN THE CREEK.

>> THE DOG PARK WILL STAY DRY?

>> IT SHOULD.

>> AS FAR AS THE RESTAURANTS, I'VE SEEN THE PROBLEMS WITH THE RESTROOMS AND I'M A TIME MANAGEMENT PERSON.

WITH ALL THE ISSUES WITH THE RESTROOMS ARE REOCCURRING EXPENSES, TIME MANAGEMENT, I THINK THAT THE PARK EMPLOYEES COULD PROBABLY BETTER USE SOMEWHERE ELSE BESIDES REPAIRING AND MAINTAINING RESTROOMS EVERY DAY. THAT'S JUST MY OPINION.

[01:40:05]

>> THE OTHER CONCERN I HAVE IS IN THE FOUR PARTS THAT WE'RE UPGRADING THE PARKING LOT.

THIS MAY BE A DAN QUESTION.

IT AVERAGED OUT TO $12,560 FOR EACH PARKING SPOT.

I KNOW THAT INCLUDES DIFFERENT AMENITIES FOR EACH LOCATION.

THE ESTIMATES THAT WE GOT FOR THE PARKING AT SHANNON CREEK, CAME OUT TO $23,000 FOR EACH PARKING SPOT.

WHY IS THERE SUCH A BIG DIFFERENCE? THERE'S NOT VERY MANY AMENITIES.

>> WELL, THE COST THAT YOU SAW AND THAT WAS PRE THIS CONCEPTUAL DESIGN.

THAT WAS JUST A CUMULATIVE TOTAL WHEN WE PRESENTED THAT PHASE ONE TO COUNSEL BACK IN NOVEMBER.

YOU'RE NOT SEEING A TOTAL COST FOR THIS INITIAL PHASE.

THAT WAS ME JUST REITERATING WHAT HAD OCCURRED BEFORE, I WOULD NEED TO GET YOU UPDATED PRICING IF THIS WAS APPROVED THIS EVENING.

>> I'M A LITTLE CONCERNED ABOUT THAT COST.

THAT'S ALL I'VE GOT. IT'S GOING TO BE GREAT WHEN YOU PULL IT OFF. IT'S GOING TO BE AMAZING.

>> GO AHEAD, AL.

>> THE UNKNOWN NOT TO JUMP FORWARD BUT ON YOUR RECOMMENDATION, IT'S GOT THE STAFF RECOMMENDATION AND THEN THERE'S ONE THAT HAS THE PARK BOARD RECOMMENDATIONS.

I KNOW THE PARK BOARD HAD DIFFERENT THOUGHTS ON SOME VARIOUS THINGS.

IF WE WERE TO AGREE WITH THE PARK BOARD, THEN THAT WOULD BE THE ACTION THAT WE WOULD DO AS THEIRS.

>> YES AND THIS EVENING, IT'S NOT A FORMAL ACTION, IT'S JUST PROVIDING FEEDBACK FOR ME TO MOVE FORWARD WITH DESIGNS.

THERE'S NO FORMAL ACTION, IT'S JUST SAYING ESSENTIALLY I NEED PARK BOARD'S FEEDBACK AND THEN I NEEDED COUNSELS' FEEDBACK SO I COULD TAKE IT ALL BACK AND ACTUALLY START THE FINAL DESIGN OF IT.

THAT'S WHY STAFF HAS THEIR RECOMMENDATION AND THEN WE ALWAYS WANT TO ENSURE THAT YOU GUYS RECEIVE PARK BOARD'S FEEDBACK BECAUSE THEY ARE SPEAKING ON BEHALF OF THE CITIZENS AND REPRESENTING FROM A CITIZEN PERSPECTIVE WHAT THEY WANT TO SEE IN THE PARKS.

THAT NOW GETS PRESENTED TO YOU GUYS AS COUNSEL AND YOU'RE ABLE TO SAY, WE AGREE, WE DISAGREE, OR SOMEWHERE IN THE MIDDLE, AND THEN I MOVE FORWARD.

>> WELL, I THINK THEY MADE A LOT OF VALID POINTS THROUGHOUT HERE, ESPECIALLY WITH THE METAL SLIDES AND WITH THE RESTROOMS. I REMEMBER WHEN MY KIDS WERE REALLY LITTLE AND IT'S HARD.

WE WERE LUCKY THEY WERE BOYS, BUT IT'S GOOD TO HAVE A SPOT FOR THEM TO GO.

THAT'S MY CONCERN ABOUT NOT HAVING THE RESTROOMS THERE.

I DO SEE THE CONCERNS ABOUT HAVING THEM ON THE OTHER SIDE, BUT WITH KIDS, I'M ASSUMING THAT'S GOING TO BE A LARGE USE OF THESE PARKS.

BUT I DEFINITELY WANT TO TAKE PARK BOARD'S FEEDBACK INTO CONSIDERATION.

>> THE LAYOUT OF THE LAND OR THE RESTAURANT CENTRALLY LOCATED.

>> THEY'RE AT THE FRONT OF THE DOG PARKS, SO THEY'RE REALLY AT THE FRONT OF THE PARK.

ESSENTIALLY, IF YOU WERE TO COME TO THIS PARK, THE WAY THAT WE THOUGHT THIS OUT THROUGH THE DESIGN PROCESS WAS PEOPLE THAT ARE COMING FROM OUTSIDE THE NEIGHBORHOOD WOULD BE PULLING INTO THAT DOG PARK PARKING, WHICH MEANS THEY WOULD ACCESS THE RESTROOMS LIKE EITHER ON THEIR WAY IN OR ON THE WAY OUT.

BUT IF YOU'RE IN THE PARK, YOU'RE MOST LIKELY A RESIDENT OF THAT AREA, SO YOU'D BE ABLE TO RUN HOME IF YOU NEEDED TO.

>> A LOT OF LARGE POINTS ARE VERY VALID.

HOW WOULD IT AFFECT YOUR BUDGET TO GO AN EXTRA PHASE INSTEAD OF JUST TWO PHASES OR THREE PHASES?

>> THERE'S THREE PHASES CURRENTLY PROPOSED.

>> WE PICKED UP FOUR PHASES AND DID WHAT LARRY WAS ASKING FOR.

WOULD THAT AFFECT YOUR BUDGET?

>> YES, ADDING PARKING WOULD ADD A SUBSTANTIAL COST.

>> NOT THE PARKING, THE WATER FLOW.

>> THE DRAINAGE IS ALL SUPPOSED TO BE ADDRESSED IN THIS INITIAL PHASE, THAT IS PHASE 1.

>> THE SPOTS WHERE WE'RE THINKING ABOUT ADDING PARKING, IF THAT'S NOT IN THE BUDGET NOW, ARE WE GOING TO PUT CRUSHED GRANITE DOWN OR SOMETHING?

>> WE DID NOT PUT OVERFLOW PARKING IN THIS INITIAL PHASE.

IT WAS PRIOR TO BEING ON COUNCIL, BUT THIS WAS SOMETHING THAT WAS VERY HEATED FOR THE RESIDENTS OF THIS AREA.

EVERYBODY THAT DOESN'T LIVE THERE AND WOULD LOVE TO VISIT IT WANTED PARKING, AND THEN IT WAS VERY SPLIT AMONGST THE RESIDENTS THAT LIVE THERE AS ANY PARKING EXISTING.

FOR US, WE TRIED TO MODERATE OUR RESPONSE TO KNOW THAT WE DO ABSOLUTELY NEED TO ADD PARKING TO THIS PARK.

IT'S TOO BIG AND IT'S GOING TO BE TOO UNIQUE TO NOT ADD IT AND WE DON'T WANT PEOPLE PARKING UP AND DOWN THE STREETS BECAUSE WE KNOW THAT THAT ALSO DOESN'T MAKE RESIDENTS VERY HAPPY AS THOSE ADJACENT TO BAILEE LAKE WOULD TELL YOU.

WE TRIED TO MODERATE AND BALANCE THAT RESPONSE, BUT WE CAN ALWAYS ADD PARKING AND THAT'S DEFINITELY COUNCIL'S PURVIEW.

THAT'S SOMETHING THAT STAFF WOULD OBVIOUSLY SUPPORT, BUT WE WANT YOU GUYS TO BE AWARE YOU'RE GOING TO GET SOME FEEDBACK FROM RESIDENTS, THEY DO NOT WANT THAT PARKING THERE.

>> JANE AS FAR AS THE BUDGET, WE GOT 570,000 HERE FOR BOTH PARKING LOTS.

[01:45:03]

WE'VE GOT 272,000 FOR THE DOG PARK AND RESTAURANT.

IF WE'RE GOING TO DELAY, WHICH I RECOMMEND THE DOG PARK AND RESTAURANT UNTIL WE MAKE SURE WE GOT THE DRAINAGE TAKEN CARE OF, CAN WE USE THAT 272 TO PUT WITH THAT 570 COME UP WITH 842 TO INCREASE THE PARKING NOW SO THAT WE DON'T HAVE TO DO IT LATER?

>> ABSOLUTELY.

>> WOULD THAT BE AN OPTION NOW? IF WE COME BACK LATER AND DO THE DOG PARK FOR 272 SAY NEXT YEAR OR THE YEAR AFTER.

WELL, MY CONCERN THIS YEAR IS THE [INAUDIBLE] ARE WE STRETCHING IT OUT QUITE A BIT? I MEAN, IT REQUIRES 20 PERCENT AT THE END OF THE YEAR, ARE WE GETTING CLOSE?

>> WELL, WE'LL BRING THIS FIVE-YEAR CIP TO YOU GUYS AT THE END OF THE MONTH SO YOU'LL SEE AN UPDATED VERSION OF THAT.

IT INCLUDES THE COST AS YOU SEE THEM TODAY.

BUT WE ALSO HAVE WIGGLE ROOM TO MOVE PROJECTS HERE, THERE, AND EVERYWHERE.

WE WOULDN'T STRETCH OUR BUDGET.

WE JUST DON'T HAVE THE CAPACITY TO, YOU KNOW, IT'S NOT LIMITLESS.

BUT WE ARE ABSOLUTELY CAPABLE OF MOVING ONE PARK A YEAR OUT, MOVING A TURF BEING A FIELD AROUND.

ONE OF THE THINGS THAT WE'RE PROPOSING THIS YEAR IS ACTUALLY ADDING RESTROOMS TO PARKS THAT DON'T HAVE THEM SO IF THAT'S NOT SOMETHING THAT COUNCIL SUPPORTS, WE CAN VERY EASILY MOVE THOSE DOLLARS AROUND. THAT'S UP TO COUNCIL.

>> OKAY. MY CONCERN IS MAKING DECISIONS FROM THIS POSITION.

I WANT TO MAKE SURE THAT I DON'T IMPEDE UPON YOUR 20 PERCENT AT THE END OF THE YEAR.

>> ABSOLUTELY, NO.

WE'LL STAY WITH IT WELL WITHIN OUR SAFETY NET AND YOU GUYS WILL SEE THIS A LOT OF TIMES.

THERE'S NO CONSTRUCTION AWARD THIS EVENING.

THIS IS NOT THE FINAL DESIGN, THIS IS JUST TO SAY, HEY, THIS IS HOW WE HAVE IT LAID OUT.

WE'D LOVE TO HEAR YOUR FEEDBACK AND THEN WE'LL ACTUALLY BRING YOU A FINAL DESIGN BEFORE WE ISSUE CONSTRUCTION DOCUMENTS.

>> OKAY. THANK YOU, JANE.

>> I AGREE ON THE PARK BOARD FEEDBACK, SO I GUESS THE PARK BOARD RECOMMENDATION ONE INCLUDES THE CHANGES THAT THEY SUGGESTED ALONG THE WAY.

THAT'S WHAT YOU'RE IMPLYING ON THAT, LIKE THE METAL SLIDE.

IN PARTICULAR, WOULD REALLY LIKE TO SEE A PROPOSAL THAT MIGHT INCLUDE WHAT THE LIGHTING WOULD COST ON THE PIER BECAUSE I THINK THAT WOULD BE REALLY NEAT TO HAVE THAT AND NOW THEY MAKE SO MANY COOL LIKE SOLAR.

>> THIS ONE WOULD BE SOLAR THAT FALL OUT, ESPECIALLY SINCE WE'RE TRYING TO KEEP THIS A NATURAL PARK.

SOLAR HAS COME A LONG WAY SINCE WE STARTED PUTTING IT IN PARK SYSTEMS WHERE IT USED TO BE REALLY FAULTY AND YOU'D GET MAYBE ONE DAY A WEEK WHERE YOUR LIGHTING WORKING AT A PARK.

BUT I ALSO THINK THAT PARK BOARD GOING A LITTLE FURTHER, THEY WOULDN'T MIND IF IT WAS JUST THE GREEN LIGHT THAT'S DOWN TOWARDS THE WATER AND NOT ILLUMINATING A LARGER AREA.

OF COURSE, WE WOULD WANT TO ILLUMINATE PROBABLY THE RAILS ON THE WAY SO THAT THE PATH IS CLEAR.

BUT WE DON'T NEED MASSIVE LIGHTS OUT ON THE PIER, THAT WOULD BE PROBABLY NOT SIGHTLY IF YOU WERE A NEIGHBOR BACKING UP TO IT.

>> I AGREE WITH THAT. ALSO THAT WASH STATION WOULD BE PARAMOUNT TO US WITH LITTLES THAT LIKE TO PLAY IN DIRT AND WE NEED A PLACE TO RINSE HANDS WOULD BE AWESOME IF WE'RE GOING TO HAVE SAND AVAILABLE.

ARE WE WORRIED THOUGH, COULD THE SAND IN ANY WAY CLOG UP ANY OF THE WATER FEATURE SPOTS? THAT'S SOMETHING. DESPITE HOW MANY TIMES I TELL MY KIDS SAND DOESN'T GO IN THE KID POLE OR WHATEVER IT IS, IT DOESN'T GO IN THERE, DON'T MAKE SAND, AND THEY MAKE SAND.

>> THAT'S THE BEAUTY OF A NATURAL PLAY AREA.

EVERYTHING JUST NATURALLY BIO-FILTRATES AND SO THE DRY RIVERBED IS DESIGNED SPECIFICALLY TO TAKE WASH AND SO IF KIDDOS THROW SAND IN IT, WE MAY HAVE TO REPLENISH SAND FROM TIME TO TIME IN THE SAME WAY WE DO WOOD FIBER AND ALL THE PLAYGROUNDS.

BUT WE DON'T FORESEE THAT BEING AN ISSUE WITH THAT.

>> I JUST REALLY APPRECIATE HOW MUCH EFFORT HAS GONE IN FROM THE PARK BOARD MEMBERS AND STAFF TO MAKE IT LOOK NATURAL AND DIFFERENT FROM ANYTHING WE ALREADY HAVE IN THAT USING THINGS THAT FIT AND THE TECHNOLOGY, THE FORESIGHT INTO THE WHOLE FILTRATION THING IS BEYOND IMPRESSIVE AND REALLY NEAT AND EXCITING.

BUT YEAH, I REALLY LIKED THE NUMBER OF THE THINGS THAT THE PARK BOARD SUGGESTED AND I WOULD BACK THEIR RECOMMENDATIONS AS WELL.

>> EVOLVING BRINGS UP ANOTHER ISSUE.

COULD YOU SHOW THIS TO THE PD AND SAY THEY CAN LOOK AT ISSUES AS FAR AS SAFETY AND STUFF BECAUSE WE DO HAVE PEOPLE GOING OUT IN CARS AND THE DRUGS AND STUFF LIKE THAT? IF THERE'S ANYTHING WE CAN HEAD OFF, MAYBE TALK TO [INAUDIBLE]

>> THEY CAN LOOK AT MAKING SURE WE USE SEPTATE AS OUR DESIGN ELEMENTS, ABSOLUTELY.

>> MAYOR AND COUNCIL, I DO HAVE A SPEAKER CARD ON THIS SIDE.

>> BILL JANICE.

>>> BILL JANICE 117 NORTHEAST CLINTON.

I APPRECIATE WHERE HE MENTIONED SOMETHING ABOUT THE FLOATING OUT THERE.

[01:50:01]

I'M PRETTY AWARE OF A LOT OF THE LAND AROUND HERE.

WHAT FLUID STUDY WAS DONE FOR THIS, WAS IT FOR 191 OR SOMEWHERE AROUND THERE?

>> NO, WE DID A NEW FLOOD STUDY ON THIS AND EXISTING NOW BECAUSE ACTUALLY THAT $488,000 FOR THE DESIGN, THAT WAS A MASSIVE ELEMENT OF IT WAS TO REDO THE FLOOD AND ENSURE THAT WE WERE MAKING SURE WE WERE BUILDING TO CORRECT THE DRAINAGE THAT'S THERE TODAY.

>> NOW WHEN THEY GO TO EXPAND HEALON WHETHER THEY HAVE TO ELEVATE THE ROAD, DO YOU THINK THEY'RE GOING TO AFFECT ANY DRAINAGE?

>> I HAVE NOT SEEN THE HEALON DESIGN, BUT I'M SURE WE'LL WORK WITH PUBLIC WORKS ON THAT.

>> MOST OF THIS AREA, HOW MUCH IS GOING TO BE BUILT UP? I'M ASSUMING BETWEEN 3 AND 6 FT FOR SOME OF THE AREAS.

>> WE ALWAYS HAVE A NET ZERO ON HOW WE SAID WHERE WE BUILD UP IN SOME AREAS, WE'LL CUT IN OTHERS AND THAT WILL BALANCE TO A ZERO.

>> THEN THE ADA AREA THAT YOU MENTIONED, HOW FAR IS THAT GOING TO BE FROM PARKING?

>> IT'S GOING TO BE QUITE A BIT UNLESS WE ADD THE PARKING AT THE RUBBERY SIDE FROM NOW.

>> YEAH, THAT'S ONE OF MY CONCERNS.

I'VE HEARD THE DESIGN FEATURES, I DON'T KNOW THAT I'LL BE OUT THERE MAYBE ONCE OR TWICE, MAYBE.

I'VE GOT A LOT OF FRIENDS WITH KIDS THAT HAVE DISABILITIES.

WHETHER IT'S AUTISM, FUNCTIONALITY OF THEIR LEGS OR SOMETHING LIKE THAT, THIS CAN BE A REAL HASSLE FOR THEM TO KNOW THAT THE KIDS ARE ENJOYING THIS AND THEY CAN GET OUT THERE.

I'D LIKE TO SEE REALLY A LOT MORE DONE.

I'M DISAPPOINTED, NOT JUST IN THIS PART, BUT SOMEWHERE.

YOU GOT TO THINK OF THESE KIDS ONE OF THESE DAYS, THEY'RE GETTING OVERLOOKED, THEY'RE GETTING DUMPED ON.

THAT'S PRETTY SAD.

>> WELL, ALL OF OUR PARKS THAT WE'RE DESIGNING CURRENTLY ARE MORE INCLUSIVE AND INCLUDE EITHER HYBRID SURFACING OR FULL SURFACING TO ENSURE THAT KIDDOS CAN ACCESS THEM.

>> YEAH. I THINK THAT MORE CAN BE DONE, ESPECIALLY WHEN YOU'RE TALKING ABOUT $6, $7 MILLION.

>> FOR COUNCIL TO NOTE, THE NATURAL PLAY AREA DOES HAVE A WALKING PATH THAT COMES IN FROM RUBBERY THAT IS INCLUDED IN THIS PHASE, BUT THAT'S ALSO AN AREA THAT WE COULD IDENTIFY FOR PARKING IF COUNCIL WOULD LIKE TO PUT THAT FEEDBACK IN THIS INITIAL PHASE.

>> THANKS.

>> DO YOU HAVE ANY DIRECTION HERE ON THIS? ARE YOU GETTING WHAT YOU NEED AS FAR AS CHANGES AND STUFF?

>> YES, SIR. I'M GOOD.

I THINK THAT WOULD BE MY ONLY CLARITY POINT IF YOU WANT TO SEE ADDITIONAL PARKING AS PART OF THIS FIRST PHASE AND THEN DOG PARK, YES OR NO.

>> IS THE EASEMENT WHERE THE WALKWAY GOES TO REVERIE, IS THAT WIDE ENOUGH FOR CARS TO COME IN AND OUT?

>> NO, I'LL JUST MAKE A COMMENT.

I MEAN, THE BISD ATHLETIC DIRECTOR, I DIDN'T LIKE RESTROOMS, BUT THEY'RE NECESSARY.

WELL, I COULD TELL YOU EVERY FOOTBALL GAME, EVERY MONDAY WE WOULD HAVE TO FIND A TOROID IN A SINK AND HAVE TO REPLACE IT.

I DON'T KNOW WHAT TO DO ABOUT IT.

IT WAS A WEEKLY THING.

SO JUST LETTING YOU KNOW THAT.

>> IF YOU DON'T HAVE THAT, THEY'RE GOING TO GO SOMEWHERE ELSE. NO PROBLEM.

>> THAT IS THE OPTION.

>> CRUDE, SORRY. [LAUGHTER] YOU HAD EVERYTHING YOU NEEDED?

>> YES, SIR. THANK YOU.

>> THANK YOU, MA'AM. YOU DID GOOD.

>> MAYOR AND COUNCIL AT THIS TIME.

IF WE COULD TAKE A BRIEF BREAK FOR ABOUT 15 MINUTES.

I'D APPRECIATE IT. THANK YOU.

>> THANK YOU, AMANDA.

>> YOU'RE WELCOME, MARTIN. I TRIED TO TELL YOU.

>> LET'S TRY TO BE BACK AT 5:20, PLEASE.

>> MAYOR, IF YOU CAN CALL US BACK INTO SESSION.

>> WE'RE BACK IN SESSION.

THAT BRINGS US TO ITEM 3D.

[3.D. Receive a report, hold a discussion and give staff direction on the General Fund and General Debt Service Fund Financial Overview, and receive any additional direction from City Council regarding the annual budget for fiscal year 2023-2024. (Staff Presenter: Martin Avila, Director of Finance)]

RECEIVE A REPORT, HOLD A DISCUSSION, AND GIVE STAFF DIRECTION ON THE GENERAL FUND AND GENERAL DEBT SERVICE FUND FINANCIAL OVERVIEW AND RECEIVE ANY ADDITIONAL DIRECTION FROM CITY COUNCIL REGARDING THE ANNUAL BUDGET FOR FISCAL YEAR 2023-2024.

STAFF PRESENTERS THIS EVENING IS MARTIN AVILA, DIRECTOR OF FINANCE.

MR. AVILA, YOU'RE UP, AND I APOLOGIZE FOR THE SMALL BREAK.

>> I ACTUALLY NEEDED IT, SO THANK YOU.

MAYOR AND COUNCIL, THIS PRESENTATION THAT WE'RE GOING TO GO OVER AS WE CONTINUE TO PREPARE FOR THE PROPOSED BUDGET OF 2024, FINANCE CONTINUES TO WORK CLOSELY WITH THE CITY MANAGER, TOMMY LUDWIG, AND ALL OF THE DIRECTORS.

ONE OF THE THINGS THAT WE WANTED TO BRING TO YOU TODAY IS GIVE YOU A REFRESHER, AN UPDATE AS IT RELATES TO THE GENERAL FUND, AS IT RELATES TO THE DEBT SERVICE FUND, AS IT RELATES TO THE PROPERTY TAX RATE, AND ALSO THE FIVE-YEAR CIP PLAN.

ON THE PROPERTY TAX RATE, AND THE REASON WHY I'M STARTING WITH THE PROPERTY TAX RATE IS IT IS A KEY FOCAL POINT AS IT RELATES TO REVENUE THAT IS COMING INTO THE CITY.

[01:55:04]

THE PROPERTY TAX RATE IS BROKEN UP INTO TWO FOCAL POINTS.

IT IS THE MAINTENANCE AND OPERATIONS RATE, AND THEN THE NEXT PIECE OF IT IS THE DEBT RATE.

THE MAINTENANCE AND OPERATION RATE IS PRIMARILY GOING TO THE GENERAL FUND.

IT GOES TO THE GENERAL FUND IS USED TO PROVIDE GENERAL FUND SERVICES.

IT IS THE LARGEST REVENUE SOURCE IN THE GENERAL FUND, AND SO THAT'S THE REASON WHY THAT IS AN IMPORTANT PART OF THE PROCESS FOR THE BUDGET.

ON THE DEBT RATE, THE DEBT RATE IS FOCUSING ON THE CAPITAL SIDE FOR THE CITY.

IT IS A FOCAL POINT AT WHICH IT ALLOWS US TO ISSUE DEBT, IN ESSENCE, FUND THE GENERAL GOVERNMENT CIP PLAN, AND SO THE DEBT RATE GOES AND PAYS FOR THE DEBT SERVICE PAYMENT OF THOSE ISSUANCES.

THEN WE WILL DO IS AGAIN, THE TAX RATE HISTORY.

IT GIVES YOU THE CURRENT YEAR, THE LAST 10 YEARS, AND AGAIN, OVER TIME, IT HAS IT HAS CONSISTENTLY GONE LOWER AND LOWER, AND THE REASON WHY IT'S GONE LOWER AND LOWER I WILL TALK ABOUT SOME OF THE STATE LEGISLATION THAT IS PUT THERE TOO, THAT ALLOWS US TO THERE'S A CAP.

THE DEBT RATE OF 0.1923 IS THE RATE THAT WE'RE CURRENTLY USING TO FUND OUR DEBT PROGRAM, IS TO FUND THE CIP PLAN AND TO PAY THE DEBT SERVICE OF THOSE ISSUANCES, EXISTING AND FUTURE.

GIVES YOU A GRAPHICAL OF WHAT'S HAPPENED OVER THE TIME PERIOD. PROPERTY TAX.

SENATE BILL 2 WAS IN EFFECT IN 2020.

THEY INTRODUCE SOME NEW TERMINOLOGY.

THE FIRST ONE THAT THEY INTRODUCE UNDER THIS BILL WAS A NO NEW REVENUE RATE.

NO NEW REVENUE RATE, AND ALL THAT IS IS THE TAX RATE, THE TOTAL TAX RATE THAT WILL GENERATE THE SAME TAX REVENUE FROM THE PREVIOUS YEAR.

THAT IS ALL IT IS.

IT IS TAKING WHAT YOU RECEIVED IN REVENUE FOR THE TAXES, TAKING THE NEW TAXABLE VALUES, AND IT TELLS YOU TO GENERATE THE SAME AMOUNT OF REVENUE, THIS IS THE RATE THAT YOU'RE GOING TO GENERATE.

WE GO BACK AND WE BRING ANYTHING MORE THAN THAT.

IN ESSENCE, IT IS A TAX INCREASE AND YOU HAVE TO DISCLOSE THAT.

BUT ALL THAT RATE IS DOING IS JUST TELLING YOU THIS IS THE RATE THAT YOU WOULD NEED TO GENERATE THE SAME REVENUE AS THE PREVIOUS YEAR BASED UPON THE TAX BASE, IT DOESN'T INCLUDE NEW PROPERTY VALUES COMING IN IN THE NEW YEAR.

IT TALKS ABOUT WHAT IS YOUR BASE OF THE YEAR YOU'RE IN, AND WHAT WOULD THE RATE BE TO GENERATE THAT SAME AMOUNT OF REVENUE? THAT'S THE FOCAL POINT OF THAT TERMINOLOGY.

AGAIN, IF TAX VALUES INCREASE, THE TOTAL TAX RATE WILL GO DOWN AND IT HAS AN INVERSE RELATIONSHIP, AND SO THE TAX VALUE IS DECREASED, THE TAX RATE CAN GO UP.

AGAIN, ALL IT'S TELLING US IS WHAT IS THE RATE THAT YOU WOULD NEED TO GENERATE THE SAME AMOUNT OF REVENUE.

NOW, THE ONE THAT'S IMPORTANT TO YOU IS, IS THE M&O NO NEW REVENUE RATE.

THE M&O NO NEW REVENUE RATE IS THE MAINTENANCE AND OPERATIONS TAX RATE, IS THE TAX RATE THAT WILL GENERATE THE SAME TAX REVENUE FROM THE PREVIOUS YEAR.

WHAT THAT IS IS THAT AGAIN, WE'VE TALKED ABOUT THE M&O GOING TO THE GENERAL FUND, AND SO THE THE SENATE BILL 2 WHAT IT DID IS IT CAPPED THE INCREASE OF THE M&O TAX RATE AT 3.5 PERCENT.

WHATEVER THE NEW VALUES ARE, IT'LL TELL YOU THIS IS THE M&O RATE, 3.5 PERCENT.

YOU HAVE TO SELECT 3.5 PERCENT, WE GO 3 PERCENT, WE GO 2.5, BUT DO ANYTHING.

BUT THE LEGISLATION ALLOWS A LOCAL GOVERNMENT TO CAPTURE 3.5 PERCENT OF THE CHANGE OF THE TAX RATE.

THE REASON FOR THAT IS BECAUSE IN THE GENERAL FUND, YOU HAVE A LOT OF OPERATIONAL COSTS.

YOU HAVE PUBLIC SAFETY, YOU HAVE ALL OF THESE FOCAL POINTS THAT IT ALLOWS YOU TO CONTINUE TO GROW YOUR REVENUE TO BE ABLE TO MEET THE COST THAT YOU'RE DEALING WITH OVERTIME, AND SO THAT'S AN IMPORTANT FACTOR AS WELL.

IT ALLOWS YOU TO DEAL WITH INFLATIONARY COSTS, IT ALLOWS YOU TO DEAL WITH WITH INCREASES IN SALARIES, INCREASES IN COST, AND SO INCREASES IN SUPPLEMENTAL REQUEST AS WE CONTINUE TO ADD NEW NEW STAFF, NEW PUBLIC SAFETY REQUIREMENTS, AND SO IT'S ALL OF THAT COMBINED, AND SO IT ALLOWS US TO BE ABLE TO MAINTAIN A COST INCREASE BASED UPON A REVENUE SOURCE,

[02:00:08]

AND SO THAT'S WHERE THE 3.5 PERCENT CAP COMES FROM.

PREVIOUSLY IT WAS 8 PERCENT, SO THEY BROUGHT IT DOWN TO 3.5.

ANYTHING ABOVE 3.5 ON THE MAINTENANCE AND OPERATIONS TAX RATE REQUIRES VOTER APPROVAL.

DO YOU HAVE ANY QUESTIONS ON THIS SLIDE? ANOTHER FACTOR THAT'S BEEN GOING ON IN THE ECONOMY RIGHT NOW IS THE INFLATIONARY RATE, THE HIGH INFLATIONARY COSTS.

YOU LOOK AT IN 2020 WHEN THE COVID PANDEMIC HIT AND THE IMPACTS OF THAT OVER TIME, AND THEN REACHING A MAXIMUM OF 8 PERCENT IN 2022 THEN THE FEDERAL RESERVE INCREASING THE INTEREST RATES TO BE ABLE TO BRING IT DOWN.

SO CURRENTLY WE ARE RIGHT NOW AT ABOUT 5 PERCENT, 4.9 PERCENT, SO IT IS GOING DOWN.

BUT AGAIN, IF YOU TAKE THAT INTO ACCOUNT IN REGARDS TO INFLATIONARY COST, AND YOU'RE LOOKING AT A CAP OF 3.5, IT'S A BALANCE AS TO WHAT THOSE DECISIONS NEED TO BE FOR THE GENERAL FUND.

NOW, ON THE GENERAL FUND GO BACK TO OUR ORIGINAL 2023 BUDGET.

WHAT I WANTED TO BRING OUT IN THIS SLIDE IS THERE'S TWO PRIMARY SOURCES OF REVENUE THAT ARE CRITICAL TO THE GENERAL FUND.

IT IS THE AD VALOREM TAX AND IT IS THE SALES TAX, THAT MAKES UP 75 PERCENT OF THE REVENUE.

SALES TAX AT TIMES IS VOLATILE DEPENDING ON THE ECONOMY.

AD VALOREM TAX NORMALLY DOESN'T CHANGE AS MUCH.

PROBABLY WHEN THE MARKET GOES DOWN, IT PROBABLY TAKES ABOUT TWO YEARS FOR THE AD VALOREM TAX TO BE IMPACTED AND AS A RULE OF THUMB.

THEN YOU HAVE OTHER REVENUES THAT MAKE UP 25 PERCENT.

THOSE REVENUES DON'T CHANGE AS MUCH, FRANCHISE FEES, FOR EXAMPLE, WE ALSO HAVE A REVENUES FROM OTHER FUNDS THAT COME BACK INTO THE GENERAL FUND AS IT RELATES TO REIMBURSEMENT AND ADMINISTRATIVE COSTS ALLOCATIONS, AND SO ALL OF THAT INFORMATION MAKES UP WHAT THE GENERAL FUND IS DOING.

BUT THE MAIN FOCUS IS THAT THE PROPERTY TAX AND THE SALES TAX PRETTY MUCH CREATE 75 PERCENT OF THE REVENUES.

ON THE GENERAL FUND EXPENDITURES BY FUNCTION.

IF YOU LOOK AT PUBLIC SAFETY, PUBLIC SAFETY MAKES UP 52 PERCENT OF THE GENERAL FUNDS EXPENDITURES.

AGAIN, YOU COMPARE THAT TO WHAT THE PROPERTY TAX REVENUES IS AT 48 PERCENT, IT GIVES YOU JUST A FOCAL POINT OF A WHERE A LOT OF THE RESOURCES CAN GO FROM AN AD VALOREM TAX IS NOT SUFFICIENT TO COVER THE PUBLIC SAFETY, BUT IT IS A BIG SOURCE OF THAT.

GENERAL FUND BY CATEGORY.

THE KEY FOCAL POINT HERE IS THAT THE LARGEST COST WITHIN THE GENERAL FUND IS PERSONNEL COSTS.

IT IS OUR NUMBER ONE ASSET IS THE EMPLOYEES, AND SO THAT IN ESSENCE, IS THE TOP AREA CATEGORY AS IT RELATES TO EXPENDITURES.

CURRENTLY YOU COULD SEE THE GROWTH IN SALES TAX OVER TIME.

WE HAVE ESTIMATED A 5 PERCENT SALES TAX GROSS FROM THE PREVIOUS YEAR.

WE WILL CONTINUE TO MONITOR THAT IF FOR THE MONTH OF JUNE, FOR THE MONTH OF JULY AND WE WILL COME BACK WITH A RECOMMENDATION AS PART OF THE BUDGET PROCESS TO SEE WHERE WE REACT IN REGARDS TO THAT.

SOME OF THE FOCUS AREAS AS WE PREPARE FOR THE BUDGET, WE THINK ABOUT SOME AREAS THAT WE'RE LOOKING AT.

AGAIN, WE LOOKED AT AS AN ASSUMPTION A 3 PERCENT INCREASE IN EXISTING TAX LEVY AND 2 PERCENT FROM YOUR CONSTRUCTION.

THAT IS SOMETHING THAT WE'VE BASED OUR MODELING AND WE CONTINUE TO LOOK AT THAT.

THE INCREASE AGAIN; IT'S HOW YOU TALK ABOUT AN INCREASE AND EITHER 3 PERCENT, 1 PERCENT, 0.5 PERCENT, IN ESSENCE IT IS AN INCREASE TO GENERATE MORE TAX REVENUE THAN THE PREVIOUS YEAR.

THAT IS A FOCAL POINT THAT YOU START WITH.

AGAIN, THAT'S THE REASON WHY THEY START WITH UNKNOWN NEW REVENUE TAX RATE AND THEN WHERE YOU END UP, AND YOU END UP A LITTLE HIGHER THAN THAT IN ESSENCE, YOU ARE GENERATING MORE REVENUE THAN THE PREVIOUS YEAR.

WE ARE ALSO HAVING A CONTINUED TO A HOMESTEAD EXEMPTION.

WE ARE CURRENTLY IN 2 PERCENT.

THIS ADDITIONAL 1 PERCENT WILL BE IN EFFECT FOR FISCAL YEAR 2025 AND THEN RIGHT NOW WE ARE 2 PERCENT FOR THIS COMING FISCAL YEAR AND THEN PROJECTED CAP

[02:05:02]

RIGHT NOW IN OUR PROJECTIONS IS 5 PERCENT IN YEAR 2027.

THERE'S ALSO I WANTED TO TALK ABOUT THIS A LITTLE BIT, FROZEN TAX LEVY.

A FROZEN TAX LEVY WAS INTRODUCED BY THE VOTERS AND PASSED IN NOVEMBER 8TH, 2005.

RIGHT NOW IN FISCAL YEAR '22, AGAIN, THE FROZEN TAX LEVY WHAT IT IS IS THAT ANYONE OVER 65 OR DISABLED QUALIFIES FOR A FROZEN TAX LEVY.

IT IS RIGHT NOW PART OF THE PRIMARY RESIDENCE.

IT IS TIED TO THE PRIMARY RESIDENCE AND IN FISCAL YEAR 2022 WE RECEIVED $3.6 MILLION OF FROZEN LEVY THAT WENT TO THE GENERAL FUND.

NOW, THEY ALSO PROVIDE AND THIS IS THE APPRAISAL DISTRICT, THEY ALSO PROVIDE US THAT A TAX FROZEN LEVY LAWS IN ESSENCE RIGHT NOW ABOUT $1.6 BILLION AND WHAT THAT MEANS IS THAT IF WE DID NOT HAVE THAT FROZEN TAX LEVY CEILING.

THEN WE WOULD HAVE GENERATED AN ADDITIONAL $1.6 MILLION.

AGAIN IT COULD BE TERMINATED A LOSS, IT COULD ALSO BE DONE AS AN OPPORTUNITY TO SAVINGS THAT WE GET BACK TO THAT PARTICULAR CLASS THAT QUALIFY FOR THAT TAX CEILING.

WE HAVE IT AGAIN, IN THIS CURRENT BUDGET, WE TALKED ABOUT THE EIGHT MILLION DOLLARS CASH FUNDING FOR CAPITAL PROJECTS, AND ONE OF THE THINGS THAT GOES IS THAT IT REDUCES THE INTERESTS COST OF FUTURE CAPITAL PROJECTS.

IT PROVIDES A SIGNIFICANT FINANCIAL FLEXIBILITY IF UNEXPECTED ECONOMIC CONDITIONS OCCUR AND AGAIN IN ADDITION TO THAT, IT COULD ALSO BE UNFORESEEN REQUIREMENTS IN REGARDS TO THE OPERATIONS AS WELL.

WE NEED AN ADDITIONAL STAFFING, PUBLIC SAFETY, WHATEVER THOSE FOCAL POINTS ARE, IT ALLOWS YOU AN OPPORTUNITY TO SAY OKAY, DO WE MOVE SOME OF THAT ACROSS AND BE ABLE TO CONTINUE TO OPERATE FOR THE OPERATIONS OF THE GENERAL FUND.

THE OTHER ONE TOO THAT WE WANTED TO BRING TO YOUR ATTENTION AS PUBLIC SAFETY, IT WAS A ONE MILLION DOLLAR MARKET-ADJUSTMENT THAT WE DID IN NOVEMBER 2022, AND AGAIN YOU ANNUALIZE THAT OVER FIVE YEARS.

THAT'S ABOUT $5.8 MILLION.

THIS AMOUNT WAS NOT PART OF THE ORIGINAL BUDGET.

IT CAME IN A LITTLE BIT AFTERWARDS.

IT WAS A NECESSITY TO ENSURE THAT WE CONTINUED TO HAVE OUR PUBLIC SAFETY IN THE TOP QUARTILE WITH OTHER PEER CITIES AND SO THAT IS SOMETHING THAT CAME INTO THE PICTURE.

BUT AGAIN IT WAS SOMETHING THAT WAS NOT BUDGETED, BUT IT WAS INCORPORATED TO MAKE SURE THAT WE CONTINUE TO FUND WHERE WE NEEDED TO FUND.

THIS IS A FIVE-YEAR PROJECTION THAT WE PROVIDED AS PART OF THE BUDGET PROCESS AND IT IS UPDATED BASED UPON THE FUND BALANCE AS OF 930, 2022, SINCE WE PROVIDED AT THE ANNUAL FINANCIAL COMPREHENSIVE FUND REPORT.

THIS IN ESSENCE IS UPDATED JUST FOR THAT, IT STILL HAS THE SAME TOTAL REVENUES, IT STILL HAS THAT SAME EXPENDITURES THAT WE BUDGETED AT THAT POINT, AND AGAIN THE FOCAL POINT IS IN OUR FINANCIAL POLICY.

WE DO HAVE A FUND BALANCE POLICY MINIMUM OF 20 PERCENT.

AGAIN, IT IS A MINIMUM OF 20 PERCENT; IT DOESN'T MEAN WE'RE ALWAYS GOING TO BE IN 20 PERCENT, IT JUST MAKES SURE THAT YOU NEVER GO BELOW 20 PERCENT.

AGAIN IF YOU LOOK AT THOSE PROJECTIONS AND WE DO A FIVE-YEAR FORECAST OUT, WE ALWAYS MAKE SURE THAT IN YEAR FIVE, WE ARE ABOVE 20 PERCENT.

THAT'S ALWAYS THE IMPORTANT PART OF OUR STRATEGY AND SOMETIMES WE JUST MAKE SURE THAT THAT'S WHERE WE'RE AT. ITEMS TO CONSIDER.

INFLATION WILL LIKELY CONTINUE TO BE THERE, NOT SURE WHERE IT'S GOING TO GO IF IT'S GOING TO CONTINUE TO GRADUALLY GO DOWN, IF IT GOES UP, BUT WE DON'T KNOW.

WE KNOW THAT INFLATION RIGHT NOW IS AT 4.9 PERCENT.

WE ALSO HAVE TO PREPARE FOR THE OPERA REIMBURSEMENTS FOR PUBLIC SAFETY EXPENDITURES WILL EXPIRE ON DECEMBER 30TH, 2024.

CURRENTLY THERE IS APPROXIMATELY ABOUT 14,15 FIREFIGHTERS DISPATCHED COMMUNICATIONS THAT ARE FUNDED WITHIN THIS DECEMBER, WITHIN THIS RPA FUND THAT WE'RE GOING TO HAVE TO ABSORB GOING FORWARD AND SO THAT'S PART OF OUR PROJECTIONS AS WELL.

FIRE STATION 4 ALSO HAS ABOUT 15 FIREFIGHTERS THAT'S GOING TO BE REQUIRED.

IT PROBABLY RIGHT NOW WE HAVE IT IN YEAR 5.

IT IS TIED TO THE CHISHOLM SUMMIT DEVELOPMENT AND SO AGAIN, THAT IS SOMETHING THAT WE HAVE AND ESTIMATED COST IN FISCAL YEAR 2028 IS ABOUT $2.3 MILLION.

ALSO SUPPLEMENTAL PACKAGES WE HAD BUDGETED ABOUT 500,000 ANNUALLY.

WE KNOW THAT ADDITIONAL FUNDING IS GOING TO BE NEEDED AND THAT'S WHAT WE'RE WORKING ON AS WELL.

[02:10:05]

WE DID IDENTIFY POTENTIAL REVENUE SOURCES TO THE GENERAL FUND, AND ONE OF THEM IS A PAYMENT IN LIEU OF TAXES.

IT IS A CHARGE THAT WE GIVE TO THE WATER FUND BECAUSE THE WATER FUN DOES NOT PAY TAXES, BUT IT IS A ALLOWABLE COSTS THAT WE COULD TAKE THE INFRASTRUCTURE, THE CAPITAL ASSETS THAT THE WATER SYSTEM OWNS, THE WATER AND WASTEWATER AND YOU APPLY OUR TAX RATE DIVIDED BY 100 WITH THE VALUE TIMES THE TAX RATE AND THAT BECOMES A PAYMENT IN LIEU OF TAXES.

NOW, IN PREVIOUS METHODS, WE'VE ALWAYS DID A NET BOOK VALUE AND SO IN ESSENCE THAT IT TAKES INTO ACCOUNT THE DEPRECIATION OF THE ASSETS, BUT AGAIN TO REPLACE THE ASSET, THE REPLACEMENT COST WILL BE A LOT MORE THAN WHAT THAT COST IS, SO WE ARE ASKING IS TO CHANGE THE METHOD NOT FROM A NET BOOK VALUE, BUT FROM A BOOK VALUE.

IT IS THE NUMBER THAT WE PUT IT IN THERE.

WE DON'T DEPRECIATE THE ASSET PROPERTY TAXES AND THE RESIDENTIAL PROPERTIES AND COMMERCIAL PROPERTIES, YOU DON'T DEPRECIATE THE ASSET IS BASED UPON THE MARKET VALUE, AND AGAIN WE CAN'T DO A MARKET VALUE AND THE INFRASTRUCTURE OF THE WATER AND WASTEWATER, BUT WE KNOW THAT AT THIS POINT TO REPLACE THAT WATER SYSTEM, IT WILL COST A LOT MORE JUST BECAUSE OF THE INFLATIONARY COST OF OVERTIME.

JUST BY MAKING THAT CHANGE WE CAN GENERATE AN ADDITIONAL $255,000 AND AGAIN THAT IS AN OPTION.

WE ALSO HAVE THE 4B AND THE 4B GENERAL FUND HAS A DEPARTMENT PARKS MAINTENANCE THAT CURRENTLY IS 4B ELIGIBLE, BUT IT'S STILL BEING PAID OUT OF THE GENERAL FUND.

APPROXIMATE BUDGET IS ABOUT $1.6 MILLION.

RECOMMENDATION RIGHT NOW IS TO MOVE UP 500,000 AS AN ANNUAL REIMBURSEMENT BACK TO THE GENERAL FUND FOR THE PARKS MAINTENANCE DIVISION OPERATIONS. YES SIR.

WHEN YOU SAY YOU'RE ADDING AN ADDITIONAL $255,000, WHERE DOES THAT MONEY COMING FROM? IT WILL COME FROM THE WATER FUND.

MARTIN, I DO JUST WANT TO ADD IN ON THE 4B SUGGESTION HERE $500,000, THAT WOULD BE THE 4B HAVING TO ABSORB THAT, DOES NOT WITHOUT AN IMPACT TO JEN HAS PREPARED AN OPTIONAL 4B FIVE-YEAR PLAN.

I THINK OFF THE TOP OF MY HEAD, THE INFIELD REPLACEMENT CHANGES TO EVERY OTHER YEAR AND THERE'S A DELAY IN THE TIMING ON SOME OF THE PROJECTS, SO THIS IS NOT A NECESSITY, YOU DON'T HAVE TO DO THIS, BUT IT IS A WAY OF POTENTIALLY LEVERAGING SOME ADDITIONAL FUNDS TO THE GENERAL FUND BECAUSE THERE ARE ADDITIONAL NEEDS BEYOND THE $500,000 SUPPLEMENTAL FOR PUBLIC SAFETY ALONE.

THERE'S WELL MORE THAN $500,000 IN REQUESTS FOR THIS YEAR.

>> I KNOW THERE'S BEEN A LOT OF TALKS ABOUT WHERE IS THE ECONOMY GOING.

ARE WE GOING IN A RECESSION? EXACTLY, WE JUST DON'T KNOW.

WE THOUGHT WE HAVE MIXED COMMUNICATION IN REGARDS TO WHAT THE MARKET IS. THE MARKET IS STRONG.

THE MARKET IS NOT STRONG.

INTEREST RATES ARE STILL HIGH, INFLATIONARY COSTS ARE STILL HIGH.

WHERE EXACTLY ARE WE GOING TO GO? WHAT WE DECIDED TO DO HERE IS PRESENT A STRESS TEST SCENARIO.

AGAIN, THIS IS ONLY FOR ILLUSTRATION PURPOSES AND GIVE COUNCIL THE IDEA THAT IF CERTAIN THINGS WOULD HAPPEN, ESPECIALLY ON OUR TWO MOST IMPORTANT SOURCES OF REVENUE, WHICH IS THE PROPERTY TAX AND IT'S ALSO THE SALES TAX, HOW WOULD WE RESPOND AS MANAGEMENT? THEN ALSO IF WE CONTINUE TO JUST DO ALL THE EXPENDITURES, WHAT EXACTLY IS THE IMPACT THAT WE WOULD HAVE? AGAIN, THIS IS ONLY ILLUSTRATION IS NOT GOING TO HAPPEN, I'LL [NOISE] MAKE SURE IT DOES NOT HAPPEN.

PROPERTY TAX, FOR EXAMPLE, SAY WE'RE FLAT, WE'RE NOT GOING TO GENERATE ANY MORE REVENUES AT ALL.

IT'S GOING TO BE THE SAME REVENUES THAT WAS DID LAST YEAR.

THEN GRADUALLY IN 2025 IT GOES UP 2.5 PERCENT.

THEN IN 2026 IT GOES UP 5 PERCENT AND NOW WE'RE BACK TO OUR NORMAL ASSUMPTIONS, WE'RE BACK TO NORMAL. SALES TAX.

THE SAME WAY SALES TAX WAS FLAT IN 2024, IT GOES 1.5 PERCENT INCREASE IN '25 AND IT'S 3 PERCENT INCREASE IN 2026.

THAT IS NORMALLY OUR ASSUMPTIONS IS 3 PERCENT SO AT THAT POINT, WHAT WE'RE SAYING IS WE'RE BACK NORMAL IN THREE YEARS.

WHAT IS THE IMPACT OF THAT? WHAT WE DID IS IN ESSENCE THE MAIN THING WHEN THE ECONOMY

[02:15:04]

BEGINS TO GO DOWN OR STAY STAGNANT OR IS NOT GROWING, ONE OF THE THINGS THAT WE ALWAYS DO IS WE PRESERVE FUND BALANCE.

THAT IS A DECISION THAT WE ALWAYS TRY TO MAKE AND THAT IS SOMETHING THAT IS A STRATEGY, AS A FINANCE DIRECTOR, THAT WILL ALWAYS BE MY RECOMMENDATION.

THE OTHER THINGS THAT WILL HAPPEN IS IF YOU STAY STAGNANT, YOU'RE NOT GROWING, THEN THE IDEA IS TO MAINTAIN THAT YOUR EXPENDITURES DON'T GROW AT THAT LEVEL AND FUTURE EXPENDITURES DON'T GROW AT THAT LEVEL.

THE IDEA IS, WE WOULD RECOMMEND THE ELIMINATION FOR NOW TO 5.5 CASH FUNDING OF CAPITAL PROJECTS.

WE WILL ALSO AT THAT POINT HAVE NO FUTURE SUPPLEMENTALS.

AT THAT POINT, WE WILL STAY WITH THE SERVICES THAT WE HAVE, THE STAFF THAT WE HAVE.

IN ADDITION TO THAT, WE NORMALLY DO AT 3.5 PERCENT INCREASE, BUT IN THIS CASE, FOR THAT PARTICULAR YEAR, WE WOULD RECOMMEND A 3 PERCENT FOR ONE YEAR, THEN 3.5 FOR '25-'28.

THAT IS A SCENARIO THAT WE WILL DO.

BASED UPON THAT, THAT'S AN ESSENCE HOW WE WOULD MAINTAIN FUND BALANCE.

AGAIN, THIS IS ONE SCENARIO, THERE'S SO MANY DIFFERENT OPTIONS THAT YOU CAN DO AND WE COULD DRIVE SO MANY DIFFERENT WAYS.

AGAIN, THIS IS JUST AN EXAMPLE OF THE APPROACH THAT WE WOULD TAKE TO MAKE SURE THAT WE MAINTAIN OUR FUND BALANCE IN OUR OPERATIONS.

SAY FOR EXAMPLE, WE DECIDED NOT TO DO THAT, THIS IS THE IMPACT THAT WOULD HAPPEN.

IF YOU CONTINUE TO FUND YOUR 3.5 PERCENT, YOU CONTINUE TO DO YOUR SUPPLEMENTALS, YOU CONTINUE TO FOCUS ON YOUR CASH FUNDING PROJECTS, THE GENERAL FUND WILL SUFFER QUITE A BIT.

THAT'S THE REASON WHY WE WILL INTRODUCE A STRATEGY TO MAKE SURE THAT WE DON'T GET TO THAT POINT.

>> JUST TO GO ALONG WITH THAT, I ASKED MARTIN TO PUT THIS SLIDE IN HERE BECAUSE IT'S GOOD TO KNOW ON A STRESS TEST, WHAT HAPPENS IF YOU DO NOTHING TO SEE EXACTLY HOW IT'S GOING TO HIT THE BOTTOM LINE.

THIS IS WHAT THIS WOULD BE, WHICH IS A WORST-CASE SCENARIO AND OBVIOUSLY THE SLIDE BEFORE THAT HAS SOME MITIGATING FACTORS THAT WE CAN KEEP EVERYTHING WHERE IT NEEDS TO BE, BUT IT'S JUST FOR TRANSPARENCY IN EVERYTHING SO EVERYBODY CAN SEE.

THIS IS WHAT I ASKED TO BE IN HERE. THANK YOU, MARTIN.

>> TO MAKE SOME CHANGE IN WHAT'S IN OUR PACKET AND WHAT WE HAVE HERE IS JUST YOU CONTINUE THE CASH FUNDING OF PROJECTS, THAT'S THE MAIN CHANGE.

OR IN OTHER WORDS, THE WORST-CASE SCENARIO REVENUE WISE HAPPENS, BUT YOU KEEP SPENDING MONEY ON CASH FUNDED PROJECTS AND THIS BASICALLY GET DOWN TO A ZERO FUND BALANCE.

>> IT'S THE CONTINUATION OF THE CASH FUNDING AS WELL AS ADDITIONAL SUPPLEMENTAL PACKAGES AND CONTINUATION OF MERIT FOR EMPLOYEES.

>> I HADN'T HAD A CHANCE TO SEE THIS SLIDE UNTIL NOW.

>> YOU'RE ASSUMING THAT THE VALUATION OF PROPERTY ISN'T GOING UP?

>> IN THIS PARTICULAR EXAMPLE, IT DOES NOT GO UP IN THE FIRST YEAR.

IN THIS EXAMPLE, JUST AN EXAMPLE THAT IN 2024, IT WILL BE FLAT.

WE NORMALLY DO 3 PERCENT BASE, 2 PERCENT GROWTH.

IN THIS EXAMPLE, IT WAS FLAT, WE DIDN'T GET THE 3 PERCENT INCREASE.

>> I WAS JUST TAKING IN CONSIDERATIONS OF WHAT PROPERTY VALUES ARE GOING UP RIGHT NOW.

>> NO. THIS IS JUST A SCENARIO, WHAT WOULD HAPPEN IF THE ECONOMY WOULD STAY STAGNANT? WHAT ACTIONS DO WE TAKE IN RESPONSE TO THAT? THAT'S ALL THAT IS.

THIS IS ALL AN EXAMPLE THAT IF THE ECONOMY DID STOP AND WE ARE NOT INCREASING OUR TAX BASE, WE'RE NOT INCREASING THE VALUES, WE'RE GOING TO GENERATE THE SAME TAX LEVY THAT WE DID PREVIOUSLY, THIS IS THE IMPACT THAT IT WOULD BE.

YOU GRADUALLY CONTINUE TO GROW AND ON THE THIRD YEAR YOU'RE BACK ON TRACK AGAIN WITH THE ASSUMPTIONS, THIS IS THE SCENARIO.

THIS IS THE RECOMMENDATIONS THAT WE WOULD TAKE IF THAT WOULD HAPPEN.

>> BECAUSE YOU'RE TAKING INTO CONSIDERATION OF THE 3 PERCENT GROWTH?

>> WHAT WE'RE DOING IS WE'RE SIMULATING A RECESSION.

>> WORST CASE SCENARIO.

>> THE WORST CASE. OF COURSE, BEING IN TEXAS, WE WEATHER THE LAST STORM A LITTLE BIT AND WE'LL PROBABLY WEATHER IT AS WELL, BUT IT'S GOOD TO LOOK AT IT, IF EVERYTHING JUST STOPS, THIS IS WHAT WOULD HAPPEN.

>> I'M GLAD YOU'RE HERE.

>> IF IT EVER HAPPEN, I DON'T THINK WE'VE EVER BEEN IN A SITUATION WHERE THE SALES TAX HAS DROPPED AND GRADUALLY GONE UP.

HISTORICALLY, I THINK ONLY ONE TIME IT WENT DOWN AROUND 2012, BUT IT JUMPED UP TREMENDOUSLY THE NEXT YEAR.

BUT AGAIN, THIS IS JUST A FOCAL POINT THAT IF WE EVER GET TO THE POINT

[02:20:01]

THAT WE ARE CONCERNED WITH THE ECONOMY AND THINGS ARE HAPPENING, THESE ARE THE DECISIONS THAT WE WOULD MAKE.

>> I REMEMBER ASKING YOU TO BENCHMARK THAT YOU WATCH FOR; ONE WAS A DROP IN THE SALES TAX AND THE OTHER WAS THE PERMITS.

HOW WE'RE LOOKING RIGHT NOW ON ALL THAT?

>> I THINK THE IDEA OF SALES TAX IS STILL COMING UP A LITTLE BIT ABOVE 5 PERCENT.

WE'RE STILL ASSUMING 5 PERCENT.

BUILDING PERMITS I THINK RIGHT NOW THEY'RE NOT AS STRONG AND SO I DON'T KNOW WHERE WE'LL BE AT.

WE STILL HAVE THE SUMMERTIME, BUT AGAIN, BUILDING PERMITS, I THINK WE'RE GOING TO MAYBE DO A MILLION DOLLARS IN REVENUES IN BUILDING PERMITS AS OUR ESTIMATE, BUT RIGHT NOW IT IS NOT AS HIGH.

>> OVER THE LAST COUPLE OF MONTHS, SINGLE-FAMILY PERMANENTS HAVE LAGGED OVER FROM WHERE WE WERE LAST YEAR.

>> THIS IS ASSUMING THE SAME TAX RATE TOO THAT WE'RE AT RIGHT NOW AT THE BEGINNING.

>> YES. THAT IS CORRECT.

>> SIXTY TWO CENTS OR 63.

>> THIS IS ASSUMING THE 49.

THIS IS ASSUMING ONLY THE PORTION FOR THE OPERATIONS, WHICH IS IN ESSENCE THE 0.4649.

>> ASSUMING THAT DURING THE STRESS.

WE ASK NOT TO SCARE ANYBODY.

PLEASE DON'T TAKE IT THAT WAY IT'S JUST IT'S GOOD TO KNOW WHAT HAPPEN.

WE DO THIS, I'M TRYING TO BRING MY EXPERIENCE FROM WORK TO THE COUNCIL AND YOU ALWAYS LOOK WORST-CASE.

IF YOU CAN MAKE CHANGES AND EVERYTHING IS OKAY THEN YOU'RE DOING GOOD, YOU PASS THE STRESS TEST.

THAT'S ONE REASON WHY I WANTED IT IN HERE. THANK YOU.

>> I APPRECIATE THE FACT THAT DAN BROUGHT UP OR THAT THE COUNCIL DOES HAVE OPTIONS ON PROJECTS.

WE DO KNOW THAT OUR CITIZENS CAN'T AFFORD A LIGHT INCREASE AND THAT'S A BIGGER CONCERN SO FIX IT. ANYBODY ELSE?

>> SCENARIO B. ACTUALLY, THIS ONE'S A LITTLE BIT MORE CONCERNING IF IT WOULD HAPPEN.

AGAIN, IT IS ONLY FOR ILLUSTRATION PURPOSES.

AGAIN, I THINK IF THIS WOULD HAPPEN, WE'D PROBABLY BE IN A DEPRESSION OR I WOULD BE DEPRESSED.

PROPERTY TAX RATES STAY FLAT FOR THE NEXT THREE YEARS.

THEN IT GRADUALLY INCREASES 2.5 PERCENT IN '27 AND 5 PERCENT IN '28.

SAME THING, THE SALES TAX, IT STAYS STAGNANT FOR THREE YEARS AND IT GRADUALLY GOES UP 1.5-3 PERCENT.

IF THAT SCENARIO WOULD HAPPEN, WHAT WOULD WE DO UNDER THE CIRCUMSTANCES? AGAIN, THIS IS WHAT WE WOULD DO.

WE WOULD PRESERVE FUND BALANCE.

WHENEVER YOU GET TO A POINT THAT YOU KNOW THAT THE ECONOMY IS GOING TO TAKE A DOWNTURN, YOU ALWAYS FOCUS ON PRESERVING YOUR FUND BALANCE.

THAT IS THE MOST IMPORTANT THING.

AGAIN, HOW YOU DO THAT, AGAIN, WHICH IS THE REASON WHY YOU ELIMINATE THE 5.5 CASH FUNDING PROJECTS BECAUSE IT ALLOWS YOU THE ABILITY TO MAKE A DECISION, TO PULL BACK FROM THOSE PROJECTS AND ALLOW YOU TO BE ABLE TO USE THAT FOR DOWNTURN.

AGAIN, THE IDEAS FOR THE GENERAL FUND AS YOU'RE DEALING WITH THE PROPERTY TAXES AND ALL THE REVENUES THAT ARE GENERATED FOR THE GENERAL FUND, GENERAL FUND IS MORE OF AN OPERATING FOCAL POINT.

IT'S DIFFICULT SOMETIMES TO USE SOME OF THAT FOR CAPITAL PROJECTS, BUT YOU DO HAVE THE ABILITY TO DO THAT IF YOUR FUND BALANCE CONTINUES TO GROW, SO THAT'S THE WHOLE FOCAL POINT IN THAT DECISION.

WE WOULD NOT DO ANY FUTURE SUPPLEMENTALS UNDER THESE SCENARIOS IF THEY CONTINUE.

NOW, WHAT WE WILL DO AGAIN AND THE REASON WHY I TALKED ABOUT THE CATEGORY OF PERSONNEL COST, BECAUSE PERSONNEL COST IS THE LARGEST COST IN THE GENERAL FUND.

FOR 2024 IN THIS SCENARIO, WE WOULD INTRODUCE A SALARY INCREASE.

WE WOULD MAINTAIN THE SALARIES AS IS.

WE WOULD CONTINUE, WE WOULD GRADUALLY INCREASE THE SALARIES OVER TIME 2 PERCENT FOR '25, 3 PERCENT, AND THEN GET TO 3.5 PERCENT IN FISCAL YEAR '27/'28.

WHEN YOU MAKE THOSE DECISIONS UNDER THE CIRCUMSTANCES OF WHERE YOU'RE AT WITH THE REVENUES AND THE SALES TAX, THIS IS HOW WE WOULD MAINTAIN ABOVE 20 PERCENT FUND BALANCE.

[NOISE] I KEEP DOING THAT BECAUSE I DON'T KNOW IF IT WILL.

I THINK THIS IS JUST A ILLUSTRATION TO SHOW WHAT WOULD MANAGEMENT DO IN SITUATIONS LIKE THIS.

AGAIN, IF WE DIDN'T DO THAT, IT WOULD JUST BE DEVASTATING IN THE GENERAL FUND.

THAT'S THE WHOLE BASIS THERE IS THAT FOCAL POINT AND THAT'S THE PRESENTATION THAT I WANTED TO SHARE AS WE TALK ABOUT DOWNTURNS, AS WE TALK ABOUT WHAT'S GOING TO HAPPEN TO THE ECONOMY, WE CONTINUE TO LOOK AT THAT AND FOCUS ON THAT.

ALSO ON THE PERSONNEL,

[02:25:02]

YOU'RE JUST TALKING ABOUT SALARY INCREASES, BUT WE WOULDN'T BE CUTTING ANY PERSONNEL AT ALL.

THERE WON'T BE ANY LAYOFFS OR ANYTHING.

NO. THAT IS CORRECT.

AGAIN, WHAT IT IS IS THAT THE FOCAL POINT IS IF THE DOMAIN REVENUE STAYS STAGNANT, THAT WE TRY TO KEEP OUR FOCAL POINT OF OUR CURRENT OPERATIONS AND NOT INCREASE IT AS MUCH AS WE CAN AND A BIG PART OF THAT IS PERSONNEL COSTS.

NOT TO CUT IT, BUT TO KEEP IT STABLE AND THEN INCREASE IT OVER TIME.

DEBT SERVICE FUND. WHY DEBT? IF YOU ALL KNOW, CAPITAL PROJECTS ARE COSTLY.

YOU ARE IN THE MILLIONS AND BILLIONS OF DOLLARS.

WHEN YOU'RE DEALING WITH THAT, THE IDEA IS TO CASH FUND MILLIONS AND MILLIONS OF DOLLARS ALL THE TIME IS NOT FEASIBLE.

THAT'S THE REASON WHY THE TOTAL PROPERTY TAX RATE ALLOWS FOR A DEBT RATE SECTION OF THE TOTAL TAX RATE.

ONE OF THEM IS FOR OPERATIONS AND THE DEBT RATE IS TO PAY THE DEBT SERVICE OF YOUR BOND SALES THAT GOES TOWARDS YOUR CAPITAL PROJECT FUNDING.

WE LOOK AT THAT RATE, WE FOCUS ON THAT DEBT RATE.

WE MAKE SURE THAT THE DEBT RATE DOESN'T FLUCTUATE OVER TIME SO WE CONTINUE TO DO THAT OVER A FIVE-YEAR PERIOD TO ENSURE THAT WE ARE ABLE TO FUND AND PAY OUR DEBT SERVICE.

AGAIN, AS PROJECTS MOVE, THEN SOMETIMES ESPECIALLY BIG DOLLARS, IT DOES ALLOW YOU TO CREATE SOME CAPACITY IN-BETWEEN THERE BECAUSE YOU'RE NOT ISSUING DEBT AT THAT POINT.

THE IDEA TOO IS WITH SENATE BILL 2 THAT WE TALKED ABOUT EARLIER, IS THAT IT LIMITS THE TAX REVENUE GROWTH ON THE M&O.

AGAIN, IT IS DIFFICULT TO ALWAYS CASH FUND PROJECTS FROM THE M&O SIDE OF THE TAX RATE.

AGAIN, CASH FUNDING CAPITAL PROJECTS IS A LIMITED POINT.

CURRENTLY, WE DID PUT EIGHT MILLION DOLLARS INTO OUR CASH FUNDING AS PART OF OUR PROJECTIONS.

WE ARE GOING TO BE AT ABOUT FIVE MILLION AFTER WE USE A 2.5.

AGAIN, THOSE ARE DECISIONS THAT WE WERE GOING TO ASK AT THE END OF THIS PRESENTATION AS HOW WE GO FORWARD IN PREPARING THIS PROPOSED BUDGET.

WE CANNOT ISSUE DEBT TO COVER OPERATING COSTS.

THE DEBT RATE IS TO JUST COVER THE DEBT SERVICE PAYMENTS OF CAPITAL PROJECTS.

AGAIN, IT ONLY COVERS ANY FUNDING THAT SUPPORTS A CAPITAL PROJECT.

CAPITAL PROJECTS ARE USUALLY THE LIFE OF ABOUT 20-50 YEARS.

INFRASTRUCTURE COULD BE A BIT LONGER IN REGARDS TO THAT, AND SOME CAN BE SHORTER, BUT IT'S AN AVERAGE FOCAL POINT OF WHAT THAT IS.

CURRENTLY WHAT WE DO IS WE ISSUE DEBT UP TO 20 YEARS.

WE COULD DO IT FOR LESS.

WE DO 20-YEAR DEBT ISSUANCE.

A LOT OF THAT IS FOR INFRASTRUCTURE.

IF WE DO FOR A LARGE PIECE OF EQUIPMENT, SAY IF WE DO ONE FOR FIRETRUCKS, WE DO IT FOR 10 YEARS, A SHORTER TIMES PERIOD.

BUT AGAIN, WITH THE ABILITY THAT WE COULD REFINANCE IN 10 YEARS.

AGAIN, THE ABILITY FOR REFINANCING IS IF THE MARKET CHANGES AND THE RATES GO DOWN, IT ALLOWS YOU TO REFINANCE AT A LOWER RATE.

WE'VE DONE THAT IN THE PAST TO ALLOW US TO HAVE SOME SAVINGS.

BUT AGAIN, RIGHT NOW THE RATES ARE A LITTLE BIT HIGHER, SO IT DOESN'T MAKE SENSE TO RECOMMEND THAT.

THE OTHER PART OF ISSUING DEBT FOR CAPITAL PROJECTS IS THAT INTERGENERATIONAL EQUITY.

AGAIN, YOU'RE PAYING OVER TIME.

AS PEOPLE COME IN AND OUT, THAT INFRASTRUCTURE IS BEGINNING TO BE USED FOR SO MANY DIFFERENT PEOPLE.

AGAIN, YOU SPREAD IT OUT OVER TIME.

THE OTHER IDEA IS YOU LOCK IN ON A FIXED RATE AND INFLATION CONTINUES TO GO UP AND DOWN.

THAT'S ANOTHER FOCAL POINT THAT YOU CAN DO.

AGAIN, THE TAX RATE ALLOWS US TO DO THAT.

IT JUST A MATTER OF THE DECISIONS OF HOW MUCH WE WANT TO USE THE DEBT RATE TO FUND OUR CAPITAL PLAN.

AS OF 9/30/2022, WE HAD TOTAL OUTSTANDING DEBT OF $144 MILLION. THAT'S PRINCIPLE.

AGAIN, WE SEPARATE OUR OUTSTANDING DEBT BETWEEN TAX-SUPPORTED AND SELF-SUPPORTED.

TAX-SUPPORTED DEBT PRIMARILY IS WHAT IS BEING USED FROM THE DEBT RATE TO COVER THAT.

[02:30:03]

THAT IS WHAT THE TAX-SUPPORTED DEBT IS.

WATER REVENUES, IT WILL DEAL WITH THE WATER REVENUES.

WE'LL COVER THE WATER AND SEWER DEBT, 4A.

WE'LL DO THE SALES TAX PORTION OF 4A AND ETC.

THAT'S AN ESSENCE WHAT I WANTED TO POINT OUT THERE.

RIGHT NOW OUT OF OUR TOTAL OUTSTANDING DEBT, PRINCIPLE DEBT, 39 PERCENT OF THAT IS TAX-SUPPORTED DEBT.

AGAIN, THAT WILL GO UP JUST BECAUSE WE DO HAVE A GO BOND PROGRAM THAT WE WERE JUST STARTING, WE ALSO HAVE SOME DEBT CAPACITY THAT WE CAN DECIDE, DO WE ISSUE SOME MORE FOR FUNDING ADDITIONAL PROJECTS AND THAT'S, IN ESSENCE, THE DECISIONS THAT WE'LL BE ASKING.

IT GIVES YOU RIGHT NOW WHERE WE'RE AT OVER TIME.

AGAIN, THAT NUMBER 144 WILL GO UP OVER TIME BECAUSE RIGHT NOW WE STILL HAVE ABOUT $485 MILLION GO BOND PROGRAM THAT WE'RE PREPARING FOR.

THE DEBT RATE THAT WE ARE CHARGING RIGHT NOW TAKES CARE OF THE TAX-SUPPORTED DEBT, BUT THAT DOES NOT INCLUDE THE GO THAT WE'VE ONLY USED ABOUT A MILLION OF THAT.

THAT INCLUDES THE GO. YES.

IT DOES INCLUDE ALL THAT.

YOU COMPARE TOTAL TAX-SUPPORTED DEBT OVER SEVERAL CITY COMPARABLES, EVERY CITY IS DIFFERENT, EVERY CITY IS A DIFFERENT SIZE, EVERY CITY IS A DIFFERENT LEVEL OF WHERE THEY'RE AT IN THEIR GROWTH.

BUT AGAIN, YOU LOOK AT THAT AND THEN YOU DO IT PER CAPITA, IT GIVES YOU A FIGURE OF WHERE WE'RE AT COMPARED TO OTHER CITIES.

AGAIN, THAT PER CAPITA WILL GO UP, SO ALL THE OTHER CITIES GO UP DEPENDING ON THEIR BOND PROGRAMS, ETC.

I AM GOING TO BRING ERIC OSCARSON, OUR DIRECTOR OF PUBLIC WORKS, AND HE'S GOING TO TALK ABOUT THE CIP PLANT AND THEN I'LL COME BACK.

I THINK I'M WAY PAST THE 10 MINUTES.

I'M SO SORRY. MAYOR.

>> GOOD EVENING, MAYOR AND COUNCIL.

I'M ERIC OSCARSON, DIRECTOR OF PUBLIC WORKS.

IN FRONT OF YOU TODAY THIS EVENING, I'M GOING TO GO THROUGH THE CAPITAL PLAN.

THIS IS THE CAPITAL PLAN THAT WE PRESENTED TO YOU LAST YEAR.

WE'LL GO THROUGH IT A LITTLE BIT, WE'LL TALK ABOUT CHANGES THAT HAVE OCCURRED OVER THE YEAR, PROJECTS THAT HAVE MOVED AND SHIFTED, AND THEN ALSO TALK ABOUT SOME RECOMMENDATIONS.

IN FRONT OF YOU TODAY IS THE CAPITAL PLAN THAT WAS PRESENTED LAST YEAR DURING THE BUDGET PROCESS.

THE PROJECTS IN THE TOP, THOSE ARE THE GO BOND PROJECTS FOR FY23 THROUGH 27.

THOSE INCLUDE MULTIPLE DIFFERENT PROJECTS WITH REGARDS TO MOSTLY ROADWAY AS WELL AS THE POLICE STATION AND THE FIRE STATION PROJECTS.

THE BOTTOM HALF OF THIS SLIDE INCLUDES PROJECTS THAT WERE ADDED AFTER THE FACT.

THESE WERE ADDITIONAL PROJECTS, WE IDENTIFIED ADDITIONAL FUNDING FROM MULTIPLE SOURCES.

I'LL WALK THROUGH THAT REAL QUICK WITH YOU.

THE FIRE STATION 1 REMODEL WAS ABOUT $2 MILLION IN ADDITIONAL CAPACITY.

IF YOU REMEMBER WHAT THE GO BOND, IT WAS ORIGINALLY $88 MILLION CAPITAL PROGRAM.

COUPLE OF MILLION DOLLARS WAS TAKEN OUT OF THAT BECAUSE WE TOOK CAD AND MOVED IT TO THE ARPA FUNDING AND SO THAT OPENED UP SOME ADDITIONAL DEBT CAPACITY AND THAT'S WHAT THAT $2 MILLION FROM THE FIRE STATION WAS.

THE CITY HALL RENOVATION WAS $1.5 MILLION, THAT WAS GOING TO BE CASH FUNDED, THAT'S FOR THE FRONT HALF OF THIS BUILDING.

AS ALSBURY PLAZA GETS FINISHED, SOME OF THE STAFF FROM THE FRONT HALF OF THIS BUILDING AND THE ANNEX BUILDING ARE GOING TO MOVE OVER THERE AND WE'RE GOING TO RE-PURPOSE THE FRONT HALF OF THIS BUILDING.

AT THAT TIME, $1.5 MILLION WAS BUDGETED.

WE KNEW AT THE TIME THAT 1.5 WAS NOT ENOUGH, WE WERE GOING TO BE COMING BACK LOOKING FOR OPPORTUNITIES, SO WE'LL TALK ABOUT THAT HERE SHORTLY.

ALSBURY PHASE 1 WIDENING.

THERE WAS DISCUSSIONS ABOUT WIDENING ALSBURY FROM CANDLER TO HULEN, CURRENTLY IT'S TWO LANES, WE'RE GOING TO MAKE IT TO FOUR.

THE GO BOND CALLED FOR THAT TO BE A TWO-LANE ROADWAY INITIALLY TO BE EXPANDED TO SIX EVENTUALLY.

THE RECOMMENDATION BY COUNCIL AT THAT TIME WAS TO USE ADDITIONAL DOLLARS AND MAKE IT FOUR LANES RIGHT NOW WITH THE ABILITY TO BE EXPANDED TO SIX.

THE VILLAGE CREEK PARKWAY EXPANSION, THAT'S A COMBINATION OF FUNDS.

THAT'S A TARRANT COUNTY BOND PROJECTS.

WE HAVE BOND MONEY THAT'S MATCHING.

THE PROJECT IS ACTUALLY OVER $7 MILLION, WE'RE USING IMPACT FEES FOR SOME OF THOSE COSTS PLUS SOME CASH FUNDING.

THEN A FEW OTHER PROJECTS WITH WICKER HILL, HIDDEN VISTAS EXTENSION AS WELL AS ADDITIONAL PAVEMENT.

ALTOGETHER, WHAT WE HAD WAS, WE HAD ADDITIONAL $2 MILLION IN CO CAPACITY THAT CAME FROM THE GO BOND BEING REDUCED.

WE HAD APPROXIMATELY $10 MILLION,

[02:35:02]

BUT $10.4 MILLION OF ADDITIONAL CO CAPACITY THAT CAME FROM THE DISSOLUTION OF THE TOD DISTRICT.

THE TOD WAS DISSOLVED AND THEN ADDITIONAL CAPACITY WAS PUT HERE FOR SPENDING AS WELL AS THE $8 MILLION.

THEN THE OTHER CATEGORY IS A COMBINATION OF TIP FUNDING AS WELL AS IMPACT FEES, SO ROADWAY IMPACT FEES FOR THESE PROJECTS.

THAT WAS THE ORIGINAL THAT WE PRESENTED TO YOU LAST YEAR.

WE HAD TWO PROJECTS THAT WERE REMOVED.

THE LAKEWOOD LEFT TURN LANES, THAT WAS ORIGINALLY $100,000 GO BOND PROJECT.

WE ISSUED $15,000 OF THAT MONEY FOR DESIGN.

TEXA WAS GOOD ENOUGH TO COME BACK AND SAY, WE'LL DO ALL THE WORK FOR YOU.

SO THE $85,000 ARE SAVED.

THE $15,000 OF DEBT THAT WAS ISSUED IS NOW IN OUR COFFERS.

WE HAVE ISSUED THAT DEBT, BUT THEY'LL BE ROLLED AND USE TOWARDS OTHER PROJECTS IN THE GO BOND, SO IT'LL BE UTILIZED JUST FOR GO BOND PROJECTS.

THESE RENFRO WIDENING PROJECT, THAT'S BEEN REMOVED FROM THIS LIST.

AS YOU MAY RECALL, TEXA CAME FORWARD AND THEY'RE DESIGNING THIS, [NOISE] SO ALL WE DID WAS HAD TO CONTRIBUTE RIGHT-OF-WAY FUNDS.

WE CONTRIBUTED A LITTLE OVER $100,000 IN RIGHT-AWAY ACQUISITION FUNDS, THEY'RE MOVING FORWARD WITH DESIGN AND THEN EVENTUAL CONSTRUCTION.

THOSE TWO PROJECTS CAME OFF.

THOSE TWO PROJECTS ABOUT JUST SHY OF $3 MILLION HAS BECOME AVAILABLE FOR ADDITIONAL DEBT CAPACITY.

THESE ARE A COUPLE OF PROJECTS THAT HAVE MOVED.

ANYTHING IN RED, WE JUST WANTED TO SHOW THAT IT'S BEEN SHIFTED.

REAL QUICK, WE'LL GO THROUGH IT.

THE SIDEWALK PROGRAM AS YOU RECALL, WE HAVE SUBMITTED FOR A TEX.

GRANT TO COMPLETE THE 10 MILE LOOP, SO WE HAVE CONDENSED ALL OF THE SIDEWALK PROGRAM MONEY INTO ONE YEAR.

IF THAT GETS APPROVED, IF WE GET THAT GRANT, WE'LL START ISSUING THAT DEBT IN FY24 TO CONSTRUCT THAT PROJECT.

THE POLICE EXPANSION, WE'VE EXPANDED OUT A LITTLE BIT.

WE'VE STRETCHED THOSE FUNDS A LITTLE BIT, EXPANDED THE DESIGN TIME FRAME, THE MOVEMENT OF THE GAS LINE AND A FEW OTHER THINGS AND WE ANTICIPATE REALLY STARTING TO HAVE EXPENSES IN FY25.

THE HULEN INTERSECTION ROAD EXPANSION, THAT PROJECT HAS BEEN MOVED UP.

WE'VE ESCALATED THAT PROJECT TIMING-WISE IN AN EFFORT TO GET HULEN BUILT A LITTLE BIT QUICKER.

THE STATE HIGHWAY 174 PROJECT, IF YOU RECALL WE CAME TO COUNCIL A FEW MEETINGS BACK TO COMPLETE THE DESIGN FROM HULEN ALL THE WAY DOWN TO WICKER HILL, SO WE'RE USING THAT $0.5 MILLION THAT WE NEEDED TO DO THAT HAS BEEN MOVED UP TO 23, AND THEN WE'LL CONTINUE THE REST OF THE PROJECT AND DESIGN OF WICKER HILL TO THE CITY LIMITS LATER IN '26.

THE ELK DRIVE, HILLSIDE DRIVE, THAT PROJECT WAS IN THE OUTER YEARS IN 27/28 TIME FRAME.

THAT'S BEEN MOVED UP AGAIN, THAT'S PART OF THAT FUNDING THAT'S GOING TOWARDS THAT TEX.

GRANT FOR THE LOOP.

THAT ELK PROJECT DID HAVE SIDEWALK IMPROVEMENTS WHICH WAS INCLUDED IN THAT GRANT APPLICATION.

THEN FIRE STATION 4 OUT WEST HAS BEEN PUSHED OUT TO 27/28.

THAT'S JUST ANTICIPATED, WE DON'T KNOW WHAT THE GROWTH LOOKS LIKE IF WE SEE A SLOWDOWN IN THE ECONOMY.

RIGHT NOW WE'RE PUSHING IT OUT.

AGAIN, THAT'S FLEXIBLE.

THE CAPITAL PLAN IS THOSE OUT YEARS ARE REALLY JUST PLANNING YEARS.

CITY HALL RENOVATION, THAT'S BEEN PUSHED OUT.

OBVIOUSLY, WE'RE NOT STARTING CONSTRUCTION ANYTIME SOON.

WE'VE GOT TO WAIT FOR THE BUILDING ACROSS THE STREET TO BE FINISHED AND THEN WE'LL START CONSTRUCTING THAT.

ALSBURY WIDENING, THAT HAS BEEN PUSHED OUT A YEAR AS WELL AS THE HULEN INTERSECTION EXPANSION.

JUST THOSE ADDITIONAL DOLLARS HAVE BEEN PUSHED OUT JUST BECAUSE OUR MULTI-YEAR PROJECTS ARE GOING TO NEED MONEY OVER A FEW YEARS.

SO TO SPREAD OUT THE DEBT, WE'VE PUSHED THOSE OUT TO 25.

THEN WE'VE ACCELERATED VILLAGE CREEK PARKWAY EXPANSION THAT WAS ORIGINALLY IN THE OUTER YEARS.

TARRANT COUNTY CAME BACK AND ASKED US TO MOVE THAT PROJECT FORWARD, SO WE'RE MOVING THOSE DOLLARS UP.

AGAIN, 2 MILLION OF THAT DOLLARS ARE IMPACT FEES, SO IT'S MONEY THAT WE HAVE STASHED FROM PREVIOUS FEES AND THEN THE REST WOULD BE CASH FUNDING.

THEN THE ADDITIONAL PAVEMENT WAS PUSHED OUT JUST TO SPREAD OUT THE CASH FUNDING OVER THOSE YEARS.

A FEW NUMBERS WE'VE REVISED, THIS IS THE LAST PART OF IT.

WE'VE SEEN INCREASE IN COSTS OVER THIS LAST YEAR.

A LOT OF THESE PROJECTS WERE TIED TO GO BOND PROJECTS THAT WERE ORIGINALLY LOOKED AT BACK IN 2021, APPROVED IN THE BOND IN 22.

AS YOU KNOW, THE COST OF THESE PROJECTS HAVE ALL GONE UP SIGNIFICANTLY; CONSTRUCTION COSTS HAVE GONE UP, TECHNOLOGY COSTS HAVE GONE UP AND SO WHAT WE'VE DONE IS PRESENTED A POSSIBLY REVISED CAPITAL PLAN.

THIS OBVIOUSLY HAS TO BE APPROVED BY COUNCIL.

THIS TALKS ABOUT THE DEBT ISSUANCE AND THE USE OF THE CASH, BUT WHAT WE'RE SEEING PRESENTED HERE IS $3.5 MILLION FOR FIRE STATION 1.

THAT WAS ORIGINALLY 1.7.

[02:40:02]

CHIEF FREEMAN WILL BE UP HERE IN A LITTLE BIT WITH MYSELF TO PRESENT RECOMMENDATIONS FOR FIRE STATION 1.

THIS IS THE $3.5 MILLION THAT'S BEING RECOMMENDED TO CONSTRUCT BOTH THE FIREHOUSE SIDE OF IT, THE OPERATIONAL SIDE, AND THE ADMIN ALL-IN-ONE BUILD.

THE HIGHWAY IMPROVEMENTS, SO THE ITS PROJECT, WE ACTUALLY WENT OUT TO BID FOR THAT PROJECT.

THE TECHNOLOGY PIECES HAVE GONE UP SIGNIFICANTLY.

THE TECHNOLOGY, THE IT NEEDS FOR THAT HAVE GONE UP SIGNIFICANTLY, SO WE'RE SEEING AN INCREASE IN ABOUT $1.5 MILLION TO IMPLEMENT THAT PROJECT.

THE HULEN STREET PHASE 2, THAT'S THE BRIDGE PROJECT.

OUR ENGINEERS ARE ESTIMATING IT TO BE ABOUT $1 MILLION OVER BUDGET CURRENTLY.

CITY HALL RENOVATION, AS WE'VE TALKED ABOUT PREVIOUSLY, IT'S ESTIMATED TO BE ABOUT $2.5 MILLION TO RENOVATE THE FRONT.

THAT WOULD BE $2.5 MILLION OF CASH FUNDING THAT WE'D BE USING UP THERE.

THEN THE INCREASE IN THE ALSBURY WIDENING COST OF 1.83, AND AGAIN THAT'S TIED TO JUST INCREASED COSTS THAT WE'RE SEEING ACROSS ALL THESE LARGER PROJECTS.

ANY QUESTIONS ABOUT CAPITAL? AGAIN, THIS IS ALL PROPOSED.

WE JUST WANTED TO PRESENT IT TO YOU SO YOU COULD SEE IT AND PROVIDE FEEDBACK.

THIS INCLUDES NO NEW PROJECTS.

THIS IS ALL JUST FUNDING CURRENT CAPITAL PLAN AS PRESENTED LAST YEAR.

>> ANY QUESTIONS?

>> ARE WE GOING TO VISIT WHAT THAT CITY HALL RENOVATION.

MAYBE WE CAN BRING THAT BACK.

LAST WE LEFT IT AND WE WERE LIKE, WE CAN IGNORE THE BACK BATHROOMS OR FRONT BATHROOMS, WHEREVER THAT LED.

IF THERE'S ANY MORE LEFT TO THAT, I JUST DON'T SEE THIS AS OUR FOREVER HOME.

>> SURE.

>> WE REALLY NEED TO THINK AS A COUNCIL, HOW LONG WE SEE US UTILIZING THIS SPACE IN ITS CURRENT LOCATION AND ANY FUTURE PLANS TO RELOCATE CITY HALL, BECAUSE I DON'T WANT TO BE INVESTING MONEY HERE KNOWING IT'S NOT.

IS THIS A TWO-YEAR, THREE-YEAR, FIVE-YEAR SOLUTION, AN THEN WHAT ARE OUR PLANS FROM THERE? I THINK THAT'S SOMETHING THE COUNCIL NEEDS TO REALLY START DISCUSSING.

2.5, WHEN WE KNOW WE HAVE OTHER NEEDS, IS THAT ABSOLUTELY NECESSARY HERE?

>> WE'LL BE BRINGING THE CITY HALL PLAN BACK TO YOU PRIOR TO GOING OUT TO BID.

WE'RE FINISHING UP DESIGN WITH BRINKLEY SERGEANT.

ONCE WE HAVE THAT DESIGN, WE'LL GIVE AN OVERVIEW OF WHAT THAT LOOKS LIKE, AND OBVIOUSLY WE WON'T KNOW.

WE HAVE ADD ALTERNATES.

THAT WAS THE RECOMMENDATION FROM COUNCIL WAS TO HAVE THE TWO BATHROOMS REMODEL COSTS IN THERE AS ADULTS, SO WE'LL HAVE THE BASE COST PLUS THE ALTERNATIVES FOR THAT, AS WELL AS AN ADDITIONAL OFFICE SPACE BACKED BY THE CMO'S OFFICE.

THOSE TWO, THERE'LL BE A COUPLE OF ADULTS THAT WILL BE ON THERE.

SO WHEN WE COME BACK WHEN WE GO OUT TO BID, YOU'LL HAVE THE ABILITY TO DETERMINE IF YOU WANT TO JUST RENOVATE THE FRONT HALF, IF YOU WANT TO DO THE BATHROOMS OR NOT, AND SO YOU'LL HAVE SOME TIME TO THINK ABOUT THAT.

>> JUST ANYTHING THAT CAN BE AN ABSOLUTE MESS TO STAYING IN THIS BUILDING.

AESTHETICS ISN'T ALWAYS A TOP PRIORITY.

IS IT FUNCTIONAL? CAN WE USE THE RESTROOMS OR WHATEVER SPACE WE'RE LOOKING AT? IS IT WORKABLE? IS IT USABLE TO THE EMPLOYEES? TOMMY, YOU MAY KNOW THIS BETTER, AT MAX, HOW MANY EMPLOYEES THE CITY WOULD HAVE AT A CERTAIN, AT 100,000 POPULATION, DO WE HAVE ESTIMATES OR ANYTHING LIKE THAT THAT WOULD TELL US HOW MANY EMPLOYEES MIGHT HAVE, AND THEN THAT COULD GIVE US SOME INDICATOR AS FAR AS HOW LONG WE SEE OURSELVES BEING ABLE TO UTMOST STAY IN THIS BUILDING?

>> THE SHORT ANSWER IS SOME DEPARTMENTS HAVE LONG-TERM MASTER PLANS FOR FULL BUILD-OUT, BUT NOT ALL.

MR. CARSON SUBMITTED A SUPPLEMENTAL THIS YEAR FOR A STUDY THAT WOULD HELP US DETERMINE THAT FOR THOSE DEPARTMENTS TO DENY IT.

BUT RIGHT NOW, WE DON'T HAVE IT FOR EVERY SINGLE DEPARTMENT.

I WOULD TELL YOU THAT THE INNOVATIONS THAT ARE PROPOSED FOR THIS BUILDING ARE LARGELY FOCUSED ON BRINGING THOSE INDIVIDUALS THAT ARE IN THE ANNEX BUILDING OVER HERE SO PEOPLE CAN MOVE OUT AND GO TO THE NEW BUILDING.

PROBABLY ONE OF THE BIGGER COST IS OBVIOUSLY THE STUDIO FOR DIANA'S GROUP.

IS THAT STILL A PRIORITY OF COUNCIL OR NOT? THAT'S ONE AREA YOU CAN POTENTIALLY LOOK AT, BUT LARGELY MOST OF ITS RENOVATION COSTS, AND I THINK THERE'S ALSO SOME HVAC COSTS IN THERE TOO. CARRY ON.

>> I'M SURE. THINKING OF A STUDIO, HAVING THAT SPACE, DOES IT ABSOLUTELY HAVE TO BE IN CITY HALL?

[02:45:04]

IS THERE ANY SPACE IN ANY EXISTING CITY FACILITY THAT COULD BE UTILIZED FOR OFF-LOCATION SHOOTS AND THINGS? I KNOW THE POLICE DEPARTMENT GOT REALLY CREATIVE.

THEIR TRAINING SPACE TURNS, NEW SPACE TURNS.

THERE'S LOTS OF HATS AND SO I'M JUST WONDERING AT WHAT OPPORTUNITIES WE HAVE FOR BEING CREATIVE.

>> HAPPY TO EXPLORE ANY OPTIONS.

I THINK STUDIOS ARE OBVIOUSLY NOT WITHOUT COST.

>> [OVERLAPPING] THEY'RE GOING TO HAVE SOUND PROOFING AND I KNOW THERE'S A LOT TO IT.

I WAS A FORMER COMMUNICATIONS DIRECTOR AND IT WAS A LOT TO JUGGLE.

>> IT DOESN'T LEND ITSELF TO SHARED SPACE WELL BECAUSE OF HOW THINGS HAVE TO BE, AND SO THAT'S SOME OF THE CHALLENGE WITH THAT.

>> I GOT A QUESTION. IS MARTIN STILL HERE?

>> HE'S NEVER ALLOWED TO LEAVE, SO HE WILL ALWAYS BE HERE.

>> HE WAS HIDING.

>> HE'S ALWAYS HERE.

>> IT'S PROBABLY FOR BOTH OF YOU.

I'VE AGREED WITH YOU.

I DID MY OWN STRESS TEST AND THE CITY OF BURLESON, WE HAD DEBT FOLLOWING REVENUE, CHASING REVENUE FOR YEARS AND YEARS UNTIL THE COVID PEAK.

NOW IT LOOKS LIKE IT'S ROLLED OVER.

WE'RE TRYING TO INCUR REVENUE TO CATCH UP WITH THE DEBT NOW.

I KNOW OUR ANNUAL PAYOUT ON THE BONDS WITH PRINCIPAL AND INTERESTS THIS YEAR, AND THIS IS AN EASY ESTIMATE.

I KNOW IT WAS 17 MILLION, BUT MY CALCULATIONS CAME TO 15.253.

OVER THE LAST FIVE YEARS I CALL THAT LEGACY, WE HAD A 37 PERCENT INCREASE IN ANNUAL BOND PAYMENTS.

IF WE CONTINUED ON THAT LEGACY PAYS FOR THE NEXT FIVE YEARS TILL THIS GO BOND 22 GOS PAID OFF, IT'D BE ANOTHER 37.6, WHICH PUT US AT 21 MILLION ANNUAL PAYMENTS PRINCIPAL AND INTEREST.

INFLATION OVER THE NEXT FIVE YEARS WILL BE 11.6 PERCENT ACCORDING TO THE FEDERAL GOVERNMENT.

THAT WOULD PUT OUR PAYMENTS AT 17 MILLION.

BUT WITH THE GO BOND, WHICH WE'RE COMMITTED TO, WENT OUT TO THE VOTERS, THEY VOTED ON IT.

WE'RE COMMITTED TO IT, AND TELL ME IF I'M WRONG OR CLOSE.

IN 2028, WHICH IS THE NEXT FIVE YEARS WHEN THE LAST BOND IS TAKEN OUT, AND THIS IS THE GO BONDS THAT WE WERE VOTED ON PLUS CEOS OF TWO MILLION FOR THE NEXT FOUR YEARS AND 2.4 FOR THE FIFTH YEAR AT 3 PERCENT IS WHAT I CALCULATE.

I DON'T KNOW WHAT THE FUTURE INTERESTS WILL BE, AND I DON'T HAVE THE YIELD, BUT IT PUTS IT AROUND 23 MILLION.

IN MY OWN COURSE, I'M SHOWING THE NEXT BOND TO DROP OFF IN 2031.

WE'VE DONE SEVEN REFUNDINGS IN THE LAST 10 YEARS, WHICH EXTENDED THE LIFE OF THOSE BONDS, SO WE'VE GOT A BETTER INTEREST RATE.

BUT CORRECT ME IF I'M WRONG, WHEN WE REFUND, IT GOES FOR ANOTHER 20 YEARS.

>> THE REFUNDING IS ONLY EXTENDED TO THE REMAINING LIFE OF THAT EXISTING BONDS.

SO IF WE REFINANCED THE 10 YEARS, THEN THAT REFINANCING WILL BE FOR 10 YEARS.

ALL IT'S DOING IS CREATING A NEW DEBT SERVICE GOING FORWARD FOR THE REMAINING 10 YEARS AND WITH THE SAVINGS THAT YOU WOULD HAVE BASED UPON THE NEW INTEREST RATES GOING FORWARD.

>> THAT'S GOOD INFORMATION, I DIDN'T HAVE THAT.

LOOKING AT THE FINANCIAL STATEMENTS, I DIDN'T SEE THAT.

SO WE'LL HAVE A COUPLE OF GO BONDS DROP OFF A LITTLE EARLIER THAN I THOUGHT, BUT WE'LL STILL BE CLOSE TO THAT ESTIMATE OF 23 MILLION.

WITH THE INFLATION, WHAT I SHOW, WE'RE GOING TO DROP DOWN.

WE'VE GONE THROUGH THE COVID HIGH AND WE'RE GOING TO DROP DOWN ACCORDING TO THE FEDERAL GOVERNMENT INTO 2.3, 2.4 FOR THE NEXT SEVEN OR EIGHT YEARS, AND THAT GOES RIGHT ALONG WITH YOUR 3 PERCENT BASE,2 PERCENT GROWTH.

YOU'RE A LITTLE UNDER ON THE GROWTH, WHICH IS GREAT. I LIKE THAT.

BUT WHEN WE'RE TALKING ABOUT TAXES, TAX RATE, I DON'T SEE THAT WE'VE DONE ANYTHING DIFFERENT THAN ANY OTHER CITY IN JOHNSON COUNTY.

I'VE GOT A CHART HERE. I'VE GRAPHED IT FOR THE LAST TEN YEARS.

ALL THE CITIES IN JOHNSON COUNTY HAVE DROPPED THEIR RATE EVERY YEAR, JUST LIKE WE HAVE.

SO ALL OF THEM TREND DOWN JUST LIKE WE DO, AND IT'S BASED ON APPRAISALS.

WITH APPRAISALS GOING THE WAY THEY ARE RIGHT NOW AT 9 PERCENT ALMOST EVERY YEAR, AND INFLATION DROPPING BACK DOWN TO 2 PERCENT, I CAN'T SEE THAT THE APPRAISALS ARE GOING TO STAY AT 9 PERCENT.

LOOKING AT CITY OF BURLESON OVER THE LAST 10 YEARS, THE SUM OF RATE HAS DROPPED CONSIDERABLY FASTER THAN THE SUM OF APPLIED VALUE, OTHERWISE, THE APPRAISALS.

I DON'T SEE ANY REASONABLE WAY THAT WE'RE GOING TO BE ABLE TO CONTINUE TO LOWER THE TAX RATE OR EVEN STAY WHERE WE ARE AT.

>> ONE OF THE THINGS IN TALKING ABOUT

[02:50:04]

THE DEBT RATE AND THE MAINTENANCE AND OPERATIONS RATE.

THE 3.5 PERCENT CAP IS ONLY ON THE M&O RATE.

THE DEBT RATE NEEDS TO BE SUFFICIENT ENOUGH TO COVER THE DEBT SERVICE PAYMENT.

THAT IS THE WHOLE FOCAL POINT IN REGARDS TO THAT.

THE DEBT PORTION OF THE RATE IS TIED TO WHATEVER THE GROWTH OF YOUR TAXES ARE GOING TO BE.

RIGHT NOW THE ASSUMPTION IS 3 PERCENT FOR EXISTING BASE AND 2 PERCENT GROWTH OVER TIME.

THE DEBT RATE, RIGHT NOW, THE ASSUMPTION IS THAT IT'S NOT GOING TO GO DOWN.

THE PORTION THAT DOES GO DOWN BASED UPON THE INCREASE IN VALUES IS THE MAINTENANCE AND OPERATIONS RATE, AND THAT'S THE REASON WHY IT IS IMPORTANT TO NOTE YOU HAVE A 3.5 PERCENT CAP.

AGAIN, AS YOUR EXPENSES CONTINUE TO GROW, WE HAVE A 3.5 PERCENT PERSONNEL COSTS, WHICH IS OUR LARGEST COST.

THAT IN ITSELF, IF YOU DON'T TAKE ADVANTAGE OF THE 3.5 PERCENT, YOU'RE ALREADY SPREADING THAT DIFFERENCE BETWEEN WHAT YOU'RE PAYING AT THAT POINT GOING FORWARD.

THAT'S THE REASON WHY IT'S IMPORTANT TO NOTE THAT THE MAINTENANCE AND OPERATIONS HAS A 3.5 PERCENT CAP.

BUT IF THE VALUES GO UP AND THE M&O TAX RATE TO GENERATE WHAT'S CALLED AN M&O NEW REVENUE RATE WILL GO DOWN.

YOU ONLY HAVE 3.5 PERCENT OF THAT TO GO UP FROM THAT POINT TO COVER YOUR EXPENDITURES.

BUT THE DEBT RATE WON'T GO DOWN UNLESS WE DECIDE TO ALLOW IT TO GO DOWN AS WELL.

>> I'M ONLY SHOWING IT GOING DOWN ONCE IN THE LAST EIGHT YEARS.

WHAT IS THE CAP ON THE INS?

>> THERE ISN'T A CAP.

THE TOTAL CAP FOR THE TOTAL PROPERTY TAX, IF I REMEMBER, IT'S EITHER $1.50 TOTAL.

BUT THERE IS NO CAP ON THEIR DEBT.

AGAIN, IT IS A FISCAL SUSTAINABILITY BALANCE BETWEEN YOUR OPERATIONS AND YOUR CAPITAL PLAN.

>> WELL, THAT'S MY MINDSET GOING FORWARD IN THE BUDGET PLANNING FOR THE NEXT TWO MONTHS.

JUST GIVING YOU AN INSIGHT IN WHAT I'VE SEEN, WHAT I'M THINKING AND THAT'S THE DIRECTION I'LL BE HEADED.

ONE OF THE THINGS THAT I WANTED TO BRING UP AS IT RELATES TO THE CAPITAL IMPROVEMENT PLAN THAT ERIC OSCARSON TALKED ABOUT IN THE CHANGES THAT WERE GOING ON IN BETWEEN THE ORIGINAL ALL THE WAY TO THE LAST UPDATED ONE.

AGAIN, IF YOU LOOK AT THAT, THERE WERE SHIFTING OF PROJECTS THAT WERE SHIFTING BETWEEN THE GEO PROGRAM AND THE CAPACITY OF THE CO.

THE REVISED THROUGH 2020 ACIP PLAN CREATE AN ADDITIONAL $3.5 MILLION OF CAPACITY.

THAT'S INCLUDED IN THERE, THAT WILL BE FUNDED RIGHT NOW, IS THE ABILITY TO FUND THAT IN OUR CURRENT DEBT RATE BASED UPON THE ASSUMPTIONS THAT WE HAVE, IT IS STILL ABLE TO FUND THESE PROJECTS.

NOW IN ADDITION TO THAT, THERE'S AN ADDITIONAL $8.9 MILLION DOLLAR CAPACITY AS YOU SHIP PROJECTS AROUND BACK-AND-FORTH AND YOU KEEP YOUR DEBT RATE AT A CERTAIN POINT AND YOU CONTINUE TO GROW YOUR TAX BASE OVER TIME.

IT DOES CREATE A POTENTIAL FOR ADDITIONAL CAPACITY.

THE IDEA HERE IS, HOW DO WE USE THAT ADDITIONAL $8.9 MILLION IN DEBT CAPACITY? DO WE CONSIDER REDUCING THE DEBT RATE? DO WE CONSIDER ADDING ADDITIONAL PROJECTS TO THIS AS PART OF THE UPDATING THE CIP PLAN? DO WE PRESERVE THE $5.5 MILLION IN THE GENERAL FUND AND ISSUES SEALS AS PART OF THAT 8.9 OR A COMBINATION OF THESE OPTIONS? THAT'S SOMETHING THAT WE WILL ASK FOR CONSIDERATION AS WE PREPARE THE 2024 PROPOSED BUDGET.

ADDITIONAL PROJECTS THAT WE GOT FROM ERIC OSCARSON AGAIN, THAT WE COULD USE IS A CAT BACKUP FOR THE FORMER EMERGENCY OPERATION CENTER, CONTINUED TO DEAL WITH THE NEIGHBORHOOD STREET REBUILD, THE SIDEWALK PROGRAM, THE DRAINAGE BRIDGE IMPROVEMENTS, THE HEALON BRIDGE DESIGN.

AGAIN, IF THERE'S ANY SPECIFICS TO THAT, ERIC COULD TALK ABOUT THAT.

BUT AGAIN, THESE ARE JUST POTENTIAL PROJECTS THAT COULD BE FUNDED AS PART OF THAT ADDITIONAL 8.9 MILLION CAPACITY THAT'S THERE.

I'M NOT GOING TO SPEND TOO MUCH TIME ON THESE STRESS TESTS.

AGAIN, THE IDEA IS IF THE ECONOMY, AND AGAIN, THE DEBT RATE ONLY DEALS WITH THE PROPERTY TAX PORTION OF THE STRESS TESTS.

[02:55:01]

AGAIN, IF WE WILL STAY FLAT FOR ONE YEAR AND THEN CONTINUE GRADUALLY GROW UP BACK TO 2026, WHAT THAT WILL DO IS WE'LL CONTINUE TO FUND THE GO BOND PROGRAM.

YOU'RE STILL ABLE TO FUND THAT.

BUT AGAIN, THE CO DEBT CAPACITY WILL GO DOWN TO ABOUT $10.4 MILLION AND THAT $10.4 MILLION WOULD JUST BE GRADUALLY OVER A PERIOD OF TIME, TWO MILLION OVER THE NEXT FOUR YEARS AND THEN AT THE END 2.4 MILLION.

THAT'S WHAT THIS PARTICULAR SCENARIO WOULD DO.

IF IT BECOMES MORE DRASTIC IN REGARDS TO IT BEING FLAT FOR THE NEXT THREE YEARS, AGAIN, THE STRESS TESTS WILL SAY THAT YOU COULD CONTINUE TO FUND YOUR REVISED CIP PLAN FOR THE BOND PROGRAM.

YOU'LL BE ABLE TO FUND THAT BUT THERE WILL BE NO CO CAPACITY FOR THE NEXT FIVE YEARS.

THAT IS IF THAT SCENARIO WOULD OCCUR AND THAT'S THE APPROACH THAT WE WOULD TAKE IF SOMETHING LIKE THAT WOULD HAPPEN.

IN OUR NEXT MEETING, I WILL BRING AN AGENDA ITEM, WHICH WOULD BE AN INTENT TO ISSUE RESOLUTION.

AGAIN, WE WILL BE BRINGING A REQUEST TO BEGIN ISSUING BONDS, AND THE FIRST PART IN REGARDS TO THOSE CERTIFICATES OF OBLIGATIONS, IT PLAYS A DIFFERENT ROLE FROM THE GO BONDS.

THE GO BONDS ARE APPROVED BY THE VOTERS.

CERTIFICATES OF OBLIGATION, YOU WOULD HAVE TO DO A NOTICE OF INTENT RESOLUTION AND THEN WE'LL HAVE A TIME PERIOD AFTER THAT, EITHER 5 PERCENT OF THE VOTERS CAN CONTEST THAT AND THEN WE WILL GO FROM THERE.

BUT AGAIN, WE WILL BRING A NOTICE OF INTENT.

IT DOESN'T MEAN WE'RE GOING TO ISSUE THE BONDS, IT JUST CREATES THE PROCESS THAT WE INTEND TO DO THAT AND ALLOW THE PUBLIC.

THERE'LL BE SOME PUBLIC NOTICES BEING GIVEN, AND AGAIN, THAT INFORMATION WILL BE PROVIDED.

NOW, THE CERTIFICATES OF OBLIGATIONS IS GOING TO BE A COMBINATION OF TAX-SUPPORTED DEBT AND ALSO SELF-SUPPORTING DEBTS.

IT'LL HAVE WHAT WE'RE GOING TO SUPPORT FOR THE TECH SUPPORTED, BUT WILL ALSO BE PROJECTS FOR THE WATER AND WASTEWATER.

IT ALSO WILL BE PROJECTS FOR 4A IT ALSO BE PROJECTS THAT JENN TALKED ABOUT AS IT RELATES TO THE PARKS UNDER 4B.

AND AGAIN, THAT WILL BE AN ITEM THAT WE WILL BRING BACK IN OUR NEXT MEETING.

THIS IS MY FINAL SLIDE.

AGAIN, WITH ALL OF THAT INFORMATION, AND I KNOW THAT THIS PRESENTATION, IT WAS SAVED THE BEST FOR LAST, SO THAT'S THE REASON WHY I'M HERE.

SOME OF THESE QUESTIONS IS IT WILL HELP US AS WE PREPARE FOR OUR BUDGET AND AGAIN, IS COUNCIL COMFORTABLE WITH INCREASING THE BASE TAX LEVY FOR EXISTING PROPERTIES BY 3 PERCENT? THAT'S AN IMPORTANT FOCAL POINT.

AGAIN, THE IDEA IS WITH SB2 REQUIREMENTS, IT IS TO STAY 3.5 PERCENT AND AGAIN, THIS IS SOMETHING THAT I WANTED TO CORRECT IS 3.5 PERCENT OF THE M&O.

NO NEW REVENUE RATE.

IT IS NOT 3.5 PERCENT OF THE NO NEW REVENUE RATE, IS 3.5 PERCENT OF THE OPERATION PORTION OF THE TOTAL TAX RATE FOR THE PROPERTIES.

AGAIN, BUT NOT TO EXCEED THE VOTER APPROVAL RATE, WHICH ANYTHING ABOVE THAT 3.5 PERCENT IT WOULD HAVE TO GO TO THE VOTERS.

DOES COUNCIL WANT TO FOCUS ON LOWERING THE TAX RATE FURTHER? IS THE PLAN TO CASH FUND CAPITAL PROJECTS STILL APPROPRIATE? OR SHOULD THE FOCUS BE ON PRESERVING THE FUND BALANCE? DO WE CONTINUE TO LOWER THE DEBT RATE, NOT NECESSARILY THE M&O RATE, BUT THE DEBT RATE? OR DO WE CONTINUE TO PURSUE ADDITIONAL CAPITAL PROJECTS? IS COUNCIL COMFORTABLE WITH OTHER REVENUE SOURCES SUCH AS WHAT WE CAN DETERMINE ON THE PAYMENT IN LIEU OF TAXES AND THE 4B REIMBURSEMENT OF ELIGIBLE EXPENSES? IS COUNCIL COMFORTABLE WITH THE CURRENT FUND BALANCE POLICY OF 20 PERCENT? THAT'S ANOTHER FOCAL POINT.

AGAIN, IT IS 20 PERCENT.

AGAIN, WE NEVER LOOK AT GOING BELOW 20 PERCENT.

WE DON'T TRY TO MAINTAIN IT AT 20 PERCENT.

THAT'S THE FOCAL POINT THAT WE WILL NEVER TRY TO GO BELOW THAT.

THAT'S AN ESSENCE HOW THE POLICY WAS ESTABLISHED.

BUT AGAIN, IT IS COUNCIL'S PRIVILEGE TO BE ABLE TO INCREASE THAT IF THEY WOULD LIKE TO RECOMMEND THAT OR ANY OTHER CONSIDERATIONS COUNCIL MAY HAVE.

THESE ARE THE QUESTIONS BASED UPON OUR PRESENTATION THAT WILL HELP US PROVIDE US DIRECTION OF WHERE TO GO IN PREPARATION OF OUR BUDGET.

>> MARTIN, I'M NOT EXCITED ABOUT TAKING THE MONEY OUT OF 4B OR I'M CONCERNED ABOUT THE WASTEWATER OR WATER AND WASTEWATER.

WE TAKE A LOT OF MONEY OUT THERE AND PUT IT INTO THE GF FOR THE PILOT PAYMENT IN LIEU OF TAXES.

[03:00:04]

WE KEEP BUYING PROPERTY.

THEN WE GO OUT IN 2019, 2020, AND 2022 AND TAKE OUT CO BONDS, 12 MILLION, 7 MILLION, 11 MILLION, AND NOT ALL OF IT, BUT A PORTION OF IT IS CONSTRUCTION, IMPROVEMENTS, AND EXTENSION OF CITY WATER AND WASTEWATER SYSTEM.

[NOISE] THE VERY FUND WE'RE TAKING MONEY OUT OF IN THE PILOT PROGRAM.

ARE WE'RE BUYING TOO MUCH PROPERTY? DO WE NEED TO BE IN THE REAL ESTATE BUSINESS? HELP ME OUT THERE.

>> NO. I THINK THE THOUGHT PROCESS IN REGARDS TO [NOISE] AND THE REASON WHY IT'S A PAYMENT IN LIEU OF TAXES, IS THE FACT IS THAT THE WATER AND WASTEWATER SYSTEM HAS ITS OWN INFRASTRUCTURE.

IT HAS THE WATER LINES IN THE BOTTOM.

IT'S THE RIGHT-OF-WAY OF THAT INFORMATION.

THE WATER IS A SELF-SUSTAINING ENTITY OUTSIDE OF THE GENERAL FUND.

THE IDEA IS, BECAUSE IT'S ITS OWN ENTITY, WE DO HAVE THE ABILITY AND WE ARE ABLE TO CHARGE THE WATER AND WASTEWATER FUND FOR IT'S NET OR A CAPITAL ASSET INVENTORY THAT IT HAS.

AGAIN, WE CHARGE OUR COMMERCIAL PROPERTIES, WE CHARGED EVERYBODY ELSE BASED UPON THEIR VALUES.

WHAT WE DONE IS THIS PAYMENT LIEU OF TAXES ALLOWED US TO CALCULATE A METHOD THAT WILL SAY, BASED UPON YOUR INFRASTRUCTURE, YOUR WATER LINES, YOUR SEWER LINES, YOUR WATER CAPACITY, ALL OF THESE LINES, AND THEN ALSO THE VEHICLES THAT THEY USE TO OPERATE ALL OF THAT, IS THE ABILITY THAT FALLS UNDER THE PAYMENT LIEU OF TAXES THAT WE COULD CHARGE AND AMOUNT TO THE WATER FUND FOR THE GENERAL FUND.

IT'S NOT ABOUT THEM BUYING PROPERTIES.

IT'S THEIR INFRASTRUCTURE THAT THEY HAVE AND THEY OWN AS A WATER AND WASTEWATER SYSTEM.

>> OKAY. THANK YOU, MARTIN.

>> I'D MAKE A COMMENT THAT WHEN WE TALK ABOUT PAYMENT IN LIEU OF TAXES WITH REGARD TO OUR WATER FACILITIES, IS THAT, THE WATER DEPARTMENT OF REVENUE OPERATION, IT'S AN ENTERPRISE.

IF IT WERE A PRIVATE ENTERPRISE, IT WOULD BE PAYING BUSINESS PERSONAL PROPERTY TAXES TO THE CITY AND WE WOULD BE COLLECTING MONEY.

BUT THAT PRIVATE BUSINESS WOULD THEN HAVE TO PASS THOSE ADDITIONAL TAXES ON TO ITS CUSTOMERS.

BUT WHEN YOU'RE TAKING MONEY FROM YOUR OWN BUSINESS OPERATIONS AND MOVING IT OVER IN YOUR M&O EXPENSES, YOU'RE BASICALLY JUST CHARGING A TAX TO THE SAME PEOPLE.

OUR WATER UTILITY RATES HAVE BEEN ABLE TO BE MAINTAINED CONSTANT FOR, THREE YEARS AND THAT'S A GOOD THING.

BUT I WOULD SUPPORT THE PILOT CHANGE JUST SIMPLY BECAUSE IT'S MORE COMPARABLE TO KEEPING A BUSINESS ENTERPRISE A BUSINESS ENTERPRISE, [NOISE] SO 4B, LIKEWISE, I THINK A LOT OF 4B REVENUE IS BASICALLY USED AS WE VIEW IT.

IF IT'S FAIR TO TAKE MONEY THAT'S INTENDED BY THE LAW OF THE LAND TO BE USED FOR PARKS AND USE IT TO SUPPORT THE PARKS, THAT'S STILL A CONSISTENT EXPENSE WITH PARKS.

I DON'T HAVE A PROBLEM WITH EITHER ONE OF THOSE REVENUE SOURCES BEING TAPPED IF WE CAN, AS LONG AS THE EXPENSES THAT WE'RE PULLING FROM 4B TO PAY ARE APPROVED EXPENSES UNDER THE LAW.

WE'RE JUST TAKING ADVANTAGE OF THAT OPTION.

I'M FINE WITH THE CURRENT FUND BALANCE POLICY.

I WOULD LIKE TO GIVE OURSELVES THE LATITUDE OF FORECASTING TO BE AT THAT BALANCE RATHER THAN TRY TO ARTIFICIALLY KEEP IT HIGHER BECAUSE I THINK I DON'T BELIEVE IT'S THE FUNCTION OF A CITY TO STOCKPILE MONEY FOR A RAINY DAY.

AS WE TAKE MONEY FROM THE CITIZENS AND THE CITIZENS ARE PERFECTLY UNDERSTANDING THAT WE'D USE THAT TO BUY SOMETHING THAT THEY NEED; REPAIRED ROADWAYS, BETTER WATER, BETTER PARKS, ETC.

WE'RE NOT BEING THE BEST STEWARDS OF THE RESOURCES IF WE JUST TAKE THEM AND SAVE THEM FOR A RAINY DAY, THAT'S SOMETHING THAT I FOCUSED ON FOR YEARS.

I WOULD LIKE TO KEEP THE CAPITAL PROJECTS GOING THAT WE'VE TALKED ABOUT, INCLUDING THOSE FUNDED BY CEOS OR CASH.

AS LONG AS WE STAY WITHIN OUR OWN PRESCRIBED GUIDELINES OF FUND BALANCE MINIMUMS. ONCE AGAIN, THE 3.5 PERCENT CAP IMPOSED BY SB2,

[03:05:02]

IT IS A SHORT SIDED SOLUTION TO ANOTHER PROBLEM THAT I THINK THEY'RE SOLVING A PROBLEM THAT WE DON'T HAVE.

BUT IF WE DON'T KEEP OUR ANNUAL INCREASES CLOSE TO THE 3.5 PERCENT, THEN WHEN WE DO GET INTO ONE OF THOSE YEARS, WHEN WE'RE HAVING TO PAY 10 PERCENT MORE FOR EVERYTHING BECAUSE OF THE INFLATION RATE, OUR M&O EXPENSES CONTINUE TO RISE.

WE NEED REVENUES TO MEET THEM OR WE'LL HAVE TO CUT BACK SERVICES ONE OR THE OTHER.

I THINK WE NEED TO CONTINUE TO TRY TO DO WHAT THE SECOND LINE, THIS SECOND BULLET POINT HERE SAYS TO STAY WITHIN A REQUIREMENT AND NOT EXCEED THE VOTER APPROVAL RATE, BUT KEEP IT UP NEAR.

THAT'S WHERE MY FORECASTING WOULD BE THAT WE NEED TO GO.

I DON'T THINK LOWERING THE TAX RATE FURTHER IS GOING TO BE CONSISTENT WITH THAT PLAN IF THESE PROPERTY TAX VALUATIONS DO START TO SLOW DOWN.

WE ARE IN A LITTLE BUBBLE ECONOMY HERE, NOT A LITTLE ONE, THE WHOLE REGION IS IN A BUBBLE IN THE ECONOMY WHERE WE'RE JUST UNDER AN INFLUX OF PEOPLE COMING INTO THE AREA, DRIVING THE GROWTH AND DRIVING THE REAL ESTATE PRICES.

EVERY TIME SOMEBODY BUYS A HOUSE AND PAYS MORE FOR IT THAN WE THINK IT'S WORTH, IT RAISES THE COMP VALUES FOR EVERY OTHER HOUSE AND THINGS CONTINUE TO GO UP.

I DON'T SEE THAT HITTING A DECLINE.

THAT GROWTH DRIVEN FACTOR I THINK IS GOING TO BE WITH US FOR AWHILE AND FOR THE FORESEEABLE FUTURE ANYWAY.

I'M NOT AS UNCOMFORTABLE AS IF WE WERE UP IN THE RUST BELT SOMEWHERE ON THE EAST COAST OR IN SOME OF THE WEST COAST THAT PEOPLE SEEM TO BE FLEEING FROM COME OUT THAT DIRECTION.

ANYWAY, THAT'S MY RANDOM THOUGHTS, BUT I THINK I'VE MADE MY POINTS.

>> MARTIN, ON THE 4B FUNDS, TRANSFERRING IT TO THE GF, THE GENERAL FUND.

I KNOW THAT 4B, IT CAN BE USED FOR ECONOMIC DEVELOPMENT OUR PARKS, CORRECT? [OVERLAPPING]

>> MY UNDERSTANDING THAT THE 4B IS ONLY MORE IN THE PARKS.

>> ONLY PARKS.

>> [OVERLAPPING] THE 4A IS MORE ECONOMIC DEVELOPMENT.

THAT'S THE SEPARATION BETWEEN THE TWO.

IT COULD BE PARKS, IT COULD BE GOLF, AS WE CONSIDER AS PART OF THAT COMMUNITY.

>> THAT'S THE GENERAL RULE. I'VE READ THAT IT CAN BE USED FOR BOTH.

>> YOU HAVE TO HOLD SPECIAL ELECTIONS TO GET THE ISSUE FORWARD TO INCREASE THE DIVERSITY OF WHAT YOU CAN DO [INAUDIBLE] LIMITED ECONOMIC DEVELOPMENT, USES FOR 4B.

BUT THERE ARE FORMAL CONSTRAINT [INAUDIBLE].

>> MY QUESTION WAS GOING TO BE, CAN IT BE LEGALLY TRANSFERRED TO THE GENERAL FUND, THE 4B.

>> I THINK IT BECAME WITH A PREMISE KNOW UNLESS YOU ARE USING IT TO ADVANCE ON OF THE STATED PURPOSES FOR THE 4B COLLECTION.

>> WAS ONE OF THE SCENARIOS MOVING 4BFUND TO GENERAL FUND? [OVERLAPPING]

>> SORRY, I DIDN'T MEAN TO INTERRUPT YOU.

THE INTENTION OF THAT SLIDE WAS AN OPTION, BUT THERE'S $1.6 MILLION OF ELIGIBLE 4B EXPENDITURES TO THE GENERAL FUNDS FUNDING THAT COULD BE SHIFTED TO THE 4B.

WE'RE NOT TAKING MONEY FROM 4B AND GIVING TO THE GENERAL FUND, WE'RE SHIFTING THOSE EXPENDITURES TO 4B.

AGAIN, THAT'S JUST AN OPTION.

>> I THINK I'D LIKE TO SEE IT. [OVERLAPPING]

>> IT'S IN THAT LAYER TAKEN FROM THE 4B.

>> I WOULD LIKE TO SEE WHAT THE ACTUAL IMPACT OF.

WE'VE TALKED ABOUT THIS A COUPLE OF TIMES TOMMY AND WE'RE GOING TO MAKE A DECISION ABOUT PAYING FOR SOMETHING OUT OF A DIFFERENT FUND OR CUTTING SOMETHING, WE NEED TO SEE A COUPLE OF DIFFERENT SCENARIOS AND WHAT THE TRUE IMPACT OF THAT IS BECAUSE I FEEL LIKE WE'RE FINALLY CATCHING UP ON SOME PARK PROJECTS, SOME LONG TIME NEEDED THINGS.

THIS COUNCIL HAS BEEN VERY FORWARD-THINKING AND GETTING SOME THINGS KNOCKED OFF OF THAT LIST AND CATCHING UP OUR PARKS IN MUCH-NEEDED AREAS AND SO I WOULD HATE TO SEE US FALL BACK OR PUSH SOME THINGS BACK THAT WE'VE BEEN ANTICIPATING AND THAT HAS BEEN COMMUNICATED TO THE CITIZENS THAT THEY SHOULD BE ANTICIPATING AS WELL.

JUST TONIGHT, WE'VE TALKED ABOUT THE IMPORTANCE OF ADDITIONAL PARKING AT A NUMBER OF THINGS, POTENTIALLY OTHER ADDITIONS TO PARKS THAT ARE ALREADY IN OUR SYSTEM.

I'D LIKE TO SEE WHAT THOSE IMPACTS WOULD BE BEFORE WE MAKE US WIPE THAT. [OVERLAPPING]

>> ABSOLUTELY.

>> YES, THAT MAKES SENSE.

IF YOU CAN'T PAY IT OUT 4B WHY DON'T WE, WHAT'S THE TRUE IMPACT OF THAT, AND WHAT'S GOING TO GET BUMPED BECAUSE SOMETHING HAS TO GET PUMPED? THERE'S NOT AN ENDLESS SUPPLY OF FUNDS.

I'M OKAY WITH THE PILOT AS I UNDERSTOOD.

THANK YOU DAN FOR YOUR EXCELLENT THAT PUT IT IN PERSPECTIVE OF IF IT WERE A PRIVATE ENTERPRISE THAT MADE COMPLETE SENSE TO ME.

BUT I'M VERY PROTECTIVE ABOUT OUR 4B DOLLARS AND HOW WE'RE SPENDING THOSE.

EVEN IF IT IS THE LETTER LAW THAT WE CAN SPEND IT FOR A CERTAIN THING, HOW DOES THAT IMPACT LONG-RANGE OUR PLANS, BECAUSE THIS COMMUNITY IS GROWING, AND WITH A GROWING COMMUNITY, WE HAVE A LONG LIST OF REQUESTS,

[03:10:01]

PICKLE BALLS OUT THERE ALL THE TIME.

I THINK IT'S POSTED ON EVERY SINGLE PARK'S POST.

SOMEBODY WILL COMMENT. IT'D BE GREAT IF WE HAD THIS, IT'D BE GREAT IF WE HAD THAT; A SKATE PARK.

Y'ALL KNOW HOW MUCH I LIKE TO BE AHEAD OF CLEBURNE IN ALL THINGS, AND THEY'RE GETTING A SKATE PARK.

I REALLY WANT TO SKATE PARK HERE.

I WANT TO PLACE FOR OUR TEENS.

WE'VE TALKED ABOUT THE AMENITIES AT PARKS AND RESTROOMS AND THINGS THAT CAN SOMETIMES GET VANDALIZED.

BUT WE NEED PLACES FOR TEENS TO GATHER AND THERE'S JUST SO MUCH THAT LIST GOES ON AND ON.

I REALLY LIKE TO NOT USE THAT FUND EVEN IF IT IS ELIGIBLE UNLESS WE WERE TRULY IN A POSITION THAT WE COULDN'T PAY FOR SOMETHING AND ACKNOWLEDGED THAT THOSE FUNDS COULD COVER THAT.

I AGREE WITH DAN ON THE STAYING AS CLOSE TO 3.5 BECAUSE WE DON'T KNOW WHAT THE IMPACT OF THIS ECONOMY IS GOING TO BE.

WHEN WE REDUCE THE ABILITY TO CAPTURE THE FUNDS, THEN THAT JUST PUTS US BACK.

IT'S NOT JUST LIKE IN THE NEXT BUDGET, BUT IT'S MULTIPLIER EFFECT IN FUTURE BUDGETS.

NOW YOU DON'T HAVE THAT THREE MILLION NEXT YEAR, AND THEN THE FOLLOWING YEAR IT'S FIVE MILLION AND THEN IT GOES ON AND ON. IT'S A MULTIPLIER.

I THINK THAT JUST HURTS US, AND IT GOES TO KNOW LATER DOWN THE LINE WHEN WE WOULD HAVE TO MAKE UP FOR THAT WITH A DREADED TAX RATE INCREASE, WHICH I DON'T BELIEVE ONE OF US WANT TO HAVE TO DEAL WITH.

NOW, I THINK WE HAVE WORKED HARD IN THE LAST COUPLE OF YEARS TO BRING DOWN THAT TAX RATE AND I'M VERY PROUD OF HOW FISCALLY RESPONSIBLE WE HAVE BEEN AS FAR AS WHAT ABSOLUTELY NEEDS TO MAKE IT, AND WHAT CAN WE REDUCE TO HELP OUR HOMEOWNERS IN THIS COMMUNITY.

LIKE INSTILLING THE HOMESTEAD EXEMPTION, THINGS LIKE THAT, THAT WERE IMPACTFUL.

WE WANT TO HELP PEOPLE THAT ARE LIVING HERE AND CONTRIBUTING TO THESE FUNDS BUT WE ALSO KNOW THAT THERE'S A LIST OF THINGS THAT WE NEED TO GET DONE.

WE HAVE A NEVER-ENDING LIST OF DOBSON NEED.

THE REST OF DOBSON WILL NEED TO BE REBUILT AND THE PEOPLE WANT THEIR NEIGHBORHOOD STREETS FIXED AND MORE SIDEWALKS.

IT'S THINGS THAT IMPACT THE WAY WE LIVE, OUR DAILY LIVES.

IT'S NOT JUST, LET'S BUY SNOW CONE MAKER.

IT'S BIG STUFF THAT MAKE A DIFFERENCE IN PEOPLE'S LIVES.

HOW THEY'RE LIVING IN THEIR NEIGHBORHOODS, HOW THEY'RE WALKING TO PLACES, WHERE THEY'RE PLAYING, WHERE THEIR KIDS ARE PLAYING, AND THINGS LIKE THAT.

I JUST WANT TO ENSURE AND I THINK THIS COUNCIL IS FAIRLY CONSERVATIVE IN HOW WE WANT TO MAKE SURE EVERY DOLLAR COUNTS AND WE DON'T WANT TO BE A PENNY WISE TO POUND FOOLISH.

>> TO YOUR POINT, COUNCIL MEMBER JOHNSON, ABOUT THE IMPACT FOR THE 4B THE INTENTION WOULD BE SOLELY TO GET FEEDBACK WHETHER THAT WAS EVEN SOMETHING THAT COUNCIL WOULD ENTERTAIN, WE'LL PRESENT THE PROPRIETARY FUNDS AT THE NEXT COUNCIL MEETING SO JANE CAN SHOW YOU CURRENT PLAN AND THEN WHAT IT WOULD BE.

I THINK THE OTHER THING TO THIS YEAR AS WE GO THROUGH THE BUDGET PROCESS.

THE INTENTION IS FOR STAFF TO RANK THOSE SUPPLEMENTAL SO YOU CAN SEE WHAT FROM OUR PERSPECTIVE, BASED ON COUNCIL'S PRIORITIES THAT WE THINK WE WOULD WANT TO FIND IN THE ORDER THAT WE COULD FUND THEM, AND THEN WE CAN DRAW THOSE FUNDING LINES.

IF WE DIDN'T HAVE THESE REVENUE SOURCES UP TO WE WERE AT NO NEW REVENUE OR ONE PERCENT OR TWO PERCENT, YOU CAN SEE WHAT SUPPLEMENTALS YOU WOULD BE ABLE TO FIND AND THE INTENDS TO BE VERY TRANSPARENT, AND WHAT WE THINK WE COULD DO AND WHAT THE IMPACT OF NOT HAVING A CERTAIN TAX RATE ONE WAY OR THE OTHER WOULD BE ON THOSE ADDITIONAL REQUESTS.

>> NOT TO SAY THAT I SUPPORT THE PILOT, THAT'D BE CAUTIOUS ON THE 4B.

I JUST WANT TO SEE WHAT JIM'S PRESENTATION IS.

I'D LIKE TO SEE, RUN IT 3.5 BECAUSE WE HAD EIGHT PERCENT INFLATION LAST YEAR WE GOT FIVE PERCENT INFLATION THIS YEAR.

WE DID A MILLION-DOLLAR MARKET ADJUSTMENT LAST YEAR THAT WASN'T IN THE BUDGET.

MAYBE LET'S RUN IT AT MAX AND SEE WHAT THAT LOOKS LIKE, AND THEN WE CAN ALWAYS LOWER IT BACK DOWN, BUT IT'S PROBABLY.

I DON'T WANT TO HAVE TO GO TO THE VOTERS AND ASK FOR MORE.

FOR CLARITY, IS THAT A SCENARIO WITH 3.5 PERCENT FOR NEXT YEAR OR THROUGHOUT THE FIVE-YEAR MODEL?

>> AT LEAST NEXT YEAR, BUT I DON'T WANT TO RELY ON THAT THE WHOLE TIME, BUT AT LEAST FOR SURE NEXT YEAR.

BUT IF IT'S NOT THAT HARD TO PUT A SLIDE WITH 3.5 ALL THE WAY ACROSS.

LET'S LOOK AT THAT TOO. BUT I DON'T KNOW.

I JUST AT LEAST FOR NEXT YEAR.

>> WE CAN DO THAT.

>> THEN LIKE MAYOR PRO TEM MCCLINTON SAID, WE'RE NOT IN THE BUSINESS OF HAVING A SLUSH FUND, SO LET'S KEEP IT AS CLOSE TO 20.

>> MATT, YOU GET KNOWLEDGE DOWN.

[03:15:01]

>> I AM. THANK YOU.

>> MAYOR-COUNCIL I THINK THAT'S THE FEEDBACK THAT WE NEEDED.

I KNOW THERE WAS A LOT TO THIS, BUT IT'S THE FIRST STEP IN THE BUDGET PROCESS TO MAKE SURE THAT WE'RE PREPARING A BUDGET THAT IS IN LINE WITH WHAT YOU GUYS WANT.

AT THE END OF THE DAY, WE MAY BE MAKING THE RECOMMENDATION, BUT IT'S YOUR BUDGET AND WE JUST WANT TO MAKE SURE THAT IT'S IN YOUR GUIDELINES.

I THINK THAT'S WHAT WE NEED [OVERLAPPING]

>> EXCUSE ME FOR A SECOND. DOES ANYBODY WANT HIM TO READ THAT BACK JUST TO MAKE SURE EVERYBODY'S ON THE SAME PAGE WITH WHAT HE'S GOT BECAUSE WE WORKED A LITTLE BIT ALL OVER THE PLACE? IS THAT OKAY WITH YOU?

>> MARTIN.

>> AS I SAID, MAYOR, REMEMBER ALSO THAT WE RECORD THIS MEETING, SO I'M SURE THAT EVERYBODY WILL RE-WATCH THE MEETING AGAIN TOMORROW.

>> THAT'S WHAT I WAS GOING TO DO TO MAKE SURE I HAD THE SAME NOTES.

>> IF WE DISAGREE, WILL CALL YOU [LAUGHTER]

>> MARTIN, JUST REAL QUICK. YOU'RE RUNNING THE BOND ISSUES AT FIVE PERCENT ON AN INTEREST RATE.

>> I HAVE RECEIVED SOME UPDATES AS PREPARED, FOR EXAMPLE, OUR FIRST, THIS COMING YEAR, WE'RE AT FOUR PERCENT.

WE WENT UP TO 4.5 FOR '25 AND THEY WERE FIVE PERCENT THEREAFTER.

THAT SEEMS TO BE COMPARABLE.

THAT WAS WHAT OUR FINANCIAL ADVISORS RECOMMENDED AND THAT'S WHAT I'M PROJECTING.

>> TEN MINUTES WENT BY REALLY QUICK, MARTIN.

>> THANK YOU, MARTIN.

>> IT WAS MAYBE LIKE SIX SEGMENTS OF 20TH OR 10 MINUTES [LAUGHTER]

>> GREAT JOB, MARTIN. THANK YOU, MAYOR AND COUNCIL.

THAT BRINGS US TO SECTION 4, CHANGES TO THE POSTED AGENDA 4A IS ITEMS TO BE CONTINUED OR WITHDRAWN.

I KNOW OF NO SUCH REQUESTS ON THOSE, 4B IS ITEMS TO BE WITHDRAWN FROM THE CONSENT AGENDA FOR SEPARATE DISCUSSION BY THE CITY COUNCIL, BY STAFF OR MEMBERS OF THE PUBLIC IN ATTENDANCE OR ITEMS TO BE ADDED TO THE CONSENT AGENDA WHICH REQUIRE AN OFFICIAL VOTE BY THE CITY COUNCIL.

IS THERE ANY REQUESTS TO REMOVE AN ITEM FROM THE CONSENT AGENDA?

>> ANYBODY? WE'RE GOOD.

THAT BRINGS US ON TO SECTION 5.

[5. CITIZENS APPEARANCES]

CITIZENS APPEARANCE.

EACH PERSON IN ATTENDANCE WHO DESIRES TO SPEAK TO THE CITY COUNCIL ON AN ITEM NOT POSTED ON THE AGENDA SHALL SPEAK DURING THIS SECTION.

SPEAKER CARD MUST BE FILLED OUT AND TURNED IN TO THE CITY SECRETARY PRIOR TO ADDRESSING THE CITY COUNCIL AND EACH SPEAKER WILL BE ALLOWED THREE MINUTES.

AT THIS TIME, I DO HAVE TWO SPEAKER CARDS.

THE FIRST SPEAKER CARD I RECEIVED IS JAMIE JONES.

[BACKGROUND]

>> I CAN DANCE OVER HERE.

>> THANK YOU, MAYOR AND CITY COUNCIL, FOR ALLOWING ME MY QUICK THREE MINUTES.

NUMBERS ARE REALLY IMPORTANT, BUT I'M GOING TO TALK TO YOU ABOUT A LITTLE BIT OF FUN COMING UP IN AUGUST.

I'M JAMIE JONES AND I SERVE WITH THE JOHNSON COUNTY PIONEER AND OLD SETTLERS BOARD AND WE ARE APPROACHING OUR 131ST YEAR.

ENCLOSED, YOU WILL HAVE ALL THE INFORMATION OF ALL OF OUR ACTIVITIES THAT WILL START ON WEDNESDAY THE 30TH WITH OUR PARADE.

WE ALWAYS ENCOURAGE AND I STILL PUT ALL OF OUR CHIEF OF POLICE AND FIRE CHIEFS ON CALL BECAUSE I WANT IT TO BE THE BIGGEST PARADE IN JOHNSON COUNTY.

WE HAVE SEVERAL CITIES IN JOHNSON COUNTY AND WE WANT ALL THE CITIES TO BE INVOLVED.

WE'VE GOT THE FIDDLERS CONTEST, THE PARADE, THE QUEEN CONTEST.

WE'RE LOOKING FOR BUSINESSES AND INDIVIDUALS THAT WILL SPONSOR OUR QUEEN CONTESTANT FOR OUR QUEEN CONTEST THAT WILL BE THE FIRST NIGHT AFTER OUR PARADE.

THE WINNER OF THAT WILL GET A SCHOLARSHIP.

WE ALSO HAVE THE BABY CONTEST THE NEXT NIGHT.

GOSH, I'VE NEVER SEEN SO MANY BABIES IN MY LIFE AND I MC THAT AND IT IS SO MUCH FUN.

THEN ON FRIDAY NIGHT, WE HAVE THE OLD-TIME FIDDLERS THAT WILL BE ON STAGE.

SATURDAY, WE'LL ALSO HAVE THE CARNIVAL IS GOING TO OPEN EARLY.

THIS WILL BE THE THIRD YEAR THAT I WILL DO THE TRIBUTES TO THE FIRST RESPONDERS OF THE POLICE DEPARTMENT AND FIRE DEPARTMENT.

[03:20:05]

I HAVE IN HERE THE FORM THAT I NEED AND I WANT THE CHIEF OF POLICE AND THE CHIEF OF FIRE, I WANT TO BE ON PAGE WITH EVERYTHING SO THAT WE CAN PULL OFF THE THIRD YEAR AND WE CAN HONOR THOSE THAT WORK SO HARD RUNNING INTO THINGS WHEN WE'RE RUNNING OUT OF THEM.

THEN OF COURSE WE HAVE OUR BAKE-OFF, WE'LL HAVE SCANT.

THERE'S THE '80S HAIR BAND, I DON'T KNOW IF YOU'VE EVER HEARD THEM, BUT THEY PLAY A LITTLE BIT OF EVERYTHING SO WE WENT FROM ONE COMPLETE GENRE TO ANOTHER ONE THIS YEAR.

BUT THEN ON SUNDAY, WE WILL HAVE THE GOSPEL FROM 2:00 TO 5:00.

WE HAVE THREE DIFFERENT GROUPS THAT ARE GOING TO BE PERFORMING DURING THAT TIME AND WE WOULD LOVE TO SEE ALL OF YOU.

IF YOU HAVE QUESTIONS, EACH CATEGORY, THERE'S A PHONE NUMBER AT THE BOTTOM AND THERE WILL BE SOMEBODY THAT CAN ACTUALLY ANSWER A QUESTION.

IF WE DON'T HAVE THAT PERSON AVAILABLE, WE'LL FIND SOMEBODY THAT CAN.

I DO APPRECIATE YOUR TIME. THANK YOU.

>> THANK YOU. OUR NEXT SPEAKER IS STEPHEN JANSSEN.

>> I'M STEPHEN JANSSEN, 1105 EMERSON DRIVE IN BURLESON.

I JUST WANTED TO COME UP AND WELCOME THE NEW AND RETURNING PEOPLE.

JUNE IS PRIDE MONTH FOR THE LGBTQIA COMMUNITY.

I KNOW HAVING CONVERSATIONS WITH MANY OF YOU, YOU'RE VERY SUPPORTIVE OF ME, MY HUSBAND, MY KIDS, AND THE COMMUNITY IN GENERAL, BUT I ALSO KNOW YOU CAN'T MAKE A REAL BIG DEAL OUT OF IT BECAUSE YOU COULD GET LABELED A LIBERAL OR A DEMOCRAT SO I THOUGHT I'LL COME UP AND I'LL DO THE SPEAKING.

COUNCILWOMAN PAYNE DID TWO OUT OF THREE YEARS, RECOGNIZE PRIDE MONTH, AND I COMMUNICATED WITH HER AND TOLD HER EACH TIME THAT I APPRECIATED THAT.

AS SOON AS WE MENTION THE WORD PRIDE, A LOT OF PEOPLE START PICKING UP THEIR BIBLES AND TALK ABOUT PRIDE GOING BEFORE THE FALL, BUT THERE'S DIFFERENT DEFINITIONS OF PRIDE.

PRIDE IN THE BIBLE TALKS ABOUT BEING, IS OUT OF CONCEIT, IS OUT OF SELF-PRIDE.

THE PRIDE THAT WE'RE TALKING ABOUT IS OUT OF A SELF-CONFIDENCE AND SELF-RESPECT AS EXPRESSED BY MEMBERS OF A GROUP, TYPICALLY ONE THAT HAS BEEN SOCIALLY MARGINALIZED.

WE TELL OUR KIDS ALL THE TIME THAT WE'RE PROUD OF THEM FOR WHO THEY ARE BECOMING, WHAT THEY'VE DONE, THE GRADES THAT THEY'VE GOTTEN, PROJECTS THAT THEY'VE WORKED ON.

PRIDE IS NOT A BAD WORD AND I THINK WE NEED TO REMEMBER THAT.

THERE IS A GROWING LGBTQIA COMMUNITY HERE IN BURLESON.

PEOPLE THAT OWN BUSINESSES, PEOPLE SPEND THEIR MONEY HERE, PEOPLE LIVE THERE.

I'VE GOT CHILDREN IN THE SCHOOL SYSTEM.

WE'RE HERE, WE'RE GROWING.

I THINK IT WOULD BE REALLY IMPORTANT TO FIND SOME WAY FOR THE CITY OF BURLESON, HERE'S ANOTHER BAD WORD, RECOGNIZE THE DIVERSITY OF THE CITY.

THERE ARE PEOPLE HERE FROM DIFFERENT ETHNICITIES, DIFFERENT CULTURES, DIFFERENT SEXUAL ORIENTATIONS AND EXPRESSIONS, AND EVEN DIFFERENT POLITICAL VIEWS AND DIFFERENT RELIGIONS.

THIS ALL MAKES US STRONGER AS A COMMUNITY AND I HOPE THERE'S SOME WAY THAT WE CAN RECOGNIZE THE DIVERSITY AND MAKE EVERYONE FEEL WELCOME IN THIS TOWN. THANK YOU.

>> I HAVE NO OTHER SPEAKERS AT THIS TIME.

IS THERE ANYBODY IN THE AUDIENCE THAT WOULD LIKE TO ADDRESS THE CITY COUNCIL? OKAY. THAT WILL MOVE US ON TO SECTION 6, THE CONSENT AGENDA.

[6. CONSENT AGENDA]

ALL ITEMS LISTED ON THE CONSENT AGENDA ARE CONSIDERED TO BE ROUTINE BY THE CITY COUNCIL AND WILL BE ENACTED WITH ONE MOTION.

THERE WILL BE NO SEPARATE DISCUSSION OF THE ITEMS. APPROVAL OF THE CONSENT AGENDA AUTHORIZES THE CITY MANAGER TO IMPLEMENT EACH ITEM IN ACCORDANCE WITH STAFF RECOMMENDATIONS.

TONIGHT, THE CONSENT AGENDA IS 6A THROUGH 6L.

MAYOR IF YOU COULD ASK FOR A VOTE, PLEASE?

>> SO MOVED TO APPROVE THE CONSENT AGENDA.

>> MAYOR, CAN YOU SPEAK INTO YOUR MICROPHONE, PLEASE? A LITTLE BIT MORE.

>> CAN I REPEAT.

>> THANK YOU. NO. THERE YOU GO.

>> PASSES UNANIMOUSLY.

>> THANK YOU, MAYOR AND COUNCIL,

[7.A. Top Dog Texas at 136 NW Ellison (Case 22-134): Hold a public hearing and consider approval of an ordinance for a SUP, Specific Use Permit, allowing “Kennel (Indoor)” in the C, Commercial Zoning District. (First and Final Reading) (Staff Presenter, Tony McIlwain, Director of Development Services) (The Planning and Zoning Commission recommended approval by a unanimous vote).]

THAT BRINGS US TO SECTION 7, DEVELOPMENT APPLICATIONS.

[03:25:04]

SEVEN A, TOP DOG TEXAS AT 136 NORTHWEST ELLISON CASE 22134.

TONIGHT IS TO HOLD A PUBLIC HEARING AND CONSIDER APPROVAL OF AN ORDINANCE FOR AN SUP, A SPECIFIC USE PERMIT ALLOWING KENNEL INDOOR IN THE SEA COMMERCIAL ZONING DISTRICT.

THIS IS BEFORE CITY COUNCIL ON FIRST AND FINAL READING.

THE STAFF PRESENTER IS TONY MCLLWAIN, DIRECTOR OF DEVELOPMENT SERVICES.

MR. MCLLWAIN, GOOD EVENING.

>> AMANDA, LET ME NAVIGATE TOWARD MY SLIDE.

>> GOOD EVENING, COUNCIL AND WELCOME ABOARD TO YOUR NEW COUNCIL MEMBERS AND MR. MAYOR OF COURSE YOUR RE-ELECTION.

AS AMANDA MENTIONED, THIS FIRST ITEM THAT I'M PRESENTING TO YOU IS FOR A SPECIFIC USE PERMIT FOR AN EXISTING BUSINESS TOP DOG.

THE PURPOSE OF MY BRINGING THIS TO YOU IS THAT THE CITY STAFF BACK IN 2018 PROVIDED A CERTIFICATE OF OCCUPANCY FOR THE BUSINESS OWNER.

AT THAT TIME CITY STAFF DESIGNATED THE DOG TRAINING FACILITY AS A PERSONAL SERVICE USE.

WITHIN THIS EXISTING ZONING DISTRICT, THERE ARE A NUMBER OF USES THAT GRAVITATE AROUND ANIMAL-RELATED SERVICES FROM VETERINARIAN SERVICES TO PET SHOPS AND I THINK THIS CO WITH THE CUSTOM PERSONAL SERVICE USE, WAS ALIGNED WITH THE ZONING OF THE PROPERTY.

ONE OF THE THINGS THAT WAS NOT NOTED ON THE C OF O IS THAT THERE WAS OVERNIGHT BOARDING OF THE ANIMALS.

THAT IS SOMETHING THAT IS ALLOWED WITHIN THIS ZONING DISTRICT BUT IT HAS TO BE APPROVED AS PART OF AN SUP WHICH IS WHY WE HAVE THIS BEFORE YOU TONIGHT.

LAST YEAR, OUR NEIGHBORHOOD'S SERVICES DEPARTMENT CONDUCTED AN INSPECTION OF THE FACILITY AND SAW THAT THERE WAS A VIOLATION OF THE EXISTING CERTIFICATE OF OCCUPANCY BECAUSE OF THE BOARDING THAT WAS TAKING PLACE ON THE PROPERTY.

THEY PUT THE BUSINESS OWNER IN CONTACT WITH CITY STAFF TO GO BACK AND RETROACTIVELY PROVIDE THE NECESSARY SUP CONSIDERATION FOR THE COUNCIL.

JUST BY WAY OF THE LAY OF THE LAND IN THE COMPREHENSIVE PLAN, THIS PART OF THE CITY IS DESIGNATED AS OLD TOWN AND UNDER THE CURRENT ZONING IS A COMMERCIALLY ZONED TRACK.

CITY STAFF AFTER WE RECEIVE THE SUP, CONDUCTED A PUBLIC NOTICE REQUIREMENT, PUBLISHED THE SUP REQUESTS IN THE NEWSPAPER AND POSTED SIGNS OF THE PROPERTY AND RECEIVED NO RESPONSES.

THE PLANNING AND ZONING COMMISSION DELIBERATED ON THIS ITEM AND MADE A MOTION TO APPROVE THE SUP AS REQUESTED BY THE APPLICANT.

THIS WILL ALLOW FOR THE CONTINUED USE OF THE INDOOR KENNEL THIS WAS RECOMMENDED FOR APPROVAL BY UNANIMOUS VOTE.

THERE WAS SOME ADDITIONAL DISCUSSION REGARDING THE ORIGINAL USE CLASSIFICATION AND SERVICES THAT THE BUSINESS ACTUALLY PROVIDES.

STAFF'S RECOMMENDATION, THIS IS IN LINE WITH THE PLANNING AND ZONING COMMISSION.

WE ARE RECOMMENDING THAT THE COUNCIL CONSIDER AND APPROVE THE SUP.

WE THINK THAT IT WILL ALLOW THE CONTINUED EXISTENCE OF THIS BUSINESS AND THIS FOR US AN OPPORTUNITY TO CLEAN UP THE ACTION THAT TOOK PLACE IN 2018 WITH THE ORIGINAL CERTIFICATE OF OCCUPANCY.

THAT CONCLUDES MY PRESENTATION.

I WOULD LIKE TO ENTERTAIN ANY QUESTIONS THAT YOU HAVE.

>> ANYBODY. OPEN.

>> IF YOU COULD OPEN THE PUBLIC HEARING PLEASE.

>> [INAUDIBLE]

>> I HAVE NO SPEAKERS AT THIS TIME.

IS THERE ANYBODY IN THE AUDIENCE WHO WOULD LIKE TO SPEAK?

>> I WILL. HANG ON A SECOND.

I'M GOING TO CLOSE THE PUBLIC HEARING AT 6:59.

THANK YOU. ANYBODY WHO WANT TO GO AND MAKE A MOTION ON THIS?

>> I'LL SECOND.

>> I'LL MAKE A MOTION TO APPROVE THE SUP.

>> I HAVE A MOTION BY LARRY AND A SECOND BY VICTORIA, PLEASE VOTE. PASSES UNANIMOUSLY.

THAT BRINGS US TO ITEM 7B, FOOD TRUCK PARK AT 2635 SOUTH BURLESON BOULEVARD CASE 23-028.

[7.B. Food Truck Park at 2635 S Burleson Blvd (Case 23-028): Hold a public hearing and consider approval of an ordinance for a zoning change request from “A”, Agricultural, to “GR" General Retail with a SUP, Specific Use Permit, allowing for a “Food Truck Park” to operate at 2635 S Burleson Blvd. (First and Final Reading) (Staff Presenter: Tony McIlwain, Director of Development Services) (The Planning and Zoning Commission recommended approval by a vote of 8 to 0).]

[03:30:02]

TONIGHT IS TO HOLD A PUBLIC HEARING AND CONSIDER APPROVAL OF AN ORDINANCE FOR A ZONING CHANGE REQUEST FROM A AGRICULTURE TO GR, GENERAL RETAIL WITH AN SUP, SPECIFIC USE PERMIT, ALLOWING FOR A FOOD TRUCK PARK TO OPERATE AT 2635 SOUTH BURLESON BOULEVARD.

THIS IS BEFORE CITY COUNCIL ON FIRST AND FINAL READING.

AGAIN, YOUR PRO-STAFF PRESENTER IS TONY MA COIN, DIRECTOR OF DEVELOPMENT SERVICES.

>> THANK YOU, AMANDA. COUNCIL THE SETTLEMENT INVOLVES AN APPLICANT'S REQUESTS, MR. SULTAN IS THE APPLICANT.

HIS FAMILY IS ALSO THE PROPERTY OWNER IN THIS PARTICULAR INSTANCE.

FOR A SUP TO ALLOW A FOOD TRUCK TO OPERATE ON THEIR PREMISES.

UNDER OUR CURRENT CODE, WE HAVE DISTANCE REQUIREMENTS THAT THE COUNCIL PUT IN SOME YEARS AGO THAT EFFECTIVELY PROHIBIT FOOD TRUCKS FROM BEING WITHIN 100 FEET OF THE PROPERTY LINE OF A EXISTING BUSINESS, IF THAT BUSINESS HAS BEEN DETERMINED TO PROVIDE FOOD SERVICES.

WITH THIS BEING UNDER SOLE OWNERSHIP OF THE APPLICANT'S FAMILY, THEY'RE LOOKING FOR YOUR CONSIDERATION.

THE PROPERTY AS CURRENTLY ZONE AGRICULTURAL PART OF THE ACTION TONIGHT IS TO PROVIDE FOR THE ZONING OF THE PROPERTY, AS WELL AS THE SUP FOR THE FOOD TRUCK.

UNDER OUR FOOD TRUCK ORDINANCE, WE HAVE TWO PROCESSES ALLOWING FULL OPERATION WITH FOOD TRUCK.

ONE IS AN OPERATION SITE AND THE OTHER ONE IS A FOOD TRUCK PARK.

BECAUSE OF THE DISTANCE REQUIREMENTS, MR. SULTAN IS UNABLE TO MEET THE FOOD TRUCK OPERATION SITE REQUIREMENTS AND IS PURSUING A FOOD TRUCK PARK.

THESE ARE ONLY PERMITTED BY AN SUP.

NOW, JUST BY WAY OF A LITTLE HISTORY, MR. SULTAN HAS HAD NUMEROUS DISCUSSIONS WITH CITY ADMINISTRATION, MS. LUCY DUELLO'S DEPARTMENT, WHICH IS NEIGHBORHOOD SERVICES AND MY DEPARTMENT WHICH IS DEVELOPMENT SERVICES.

DURING THE COURSE OF THOSE DISCUSSIONS, WE HAVE MADE A DETERMINATION THAT THIS WOULD BE THE MOST VALUABLE ROUTE FOR HIM TO GET YOUR CONSIDERATION FOR THE ITEM TONIGHT.

IN THIS PICTURE ON THE SCREEN, THIS IS THE FOOD TRUCK THAT HE HAS PURCHASED.

I DON'T THINK HE WAS MEANING TO BE PREEMPTIVE OF YOUR ACTION, BUT WITHOUT KNOWING THE CODE, HE WENT FORWARD AND PURCHASED THE FOOD TRUCK THAT IS NOT OPERATIONAL.

HE IS WAITING FOR YOUR CONSIDERATION TONIGHT.

THIS IS THE EMPLOYMENT GROWTH CENTER AREA OF THE CITY, CURRENTLY ZONED AG UNTIL YOUR ACTION TONIGHT, WHICH DOES PROVIDE FOR YOUR PERMANENT ZONING OF THE PROPERTY.

THAT LITTLE BOX RECTANGLE THAT YOU SEE IS THE EXISTING GAS STATION THAT HIS FAMILY OWNS.

THIS IS OF COURSE ALONG THE SOUTHERN TIP OF THE CITY.

AS WE DO WITH ANY ZONING CONSIDERATION, WE PROVIDE A NOTICE TO SURROUNDING PROPERTY ORDERS AND PUT THE INFORMATION IN THE NEWSPAPER AS WELL AS THE SIGN ON A SITE.

WE'VE NOT RECEIVED ANY INQUIRIES ALL REGARDING THIS REQUEST.

PLANNING ZONING COMMISSION RECOMMENDED APPROVAL OF THE APPLICATION REQUESTS BASED ON STAFF'S RECOMMENDATION BY A VOTE OF 8-0.

STAFF IS SUPPORTIVE OF THE ZONING REQUEST FROM AGRICULTURAL TO GENERAL RETAIL, WITH A SPECIFIC USE PERMIT ALLOWING FOR THE FOOD TRUCK PARKED OPERATE AT THIS LOCATION.

UNDER THE CONDITIONS THAT WE HAVE IN OUR CODE, YOU CAN HAVE TWO FOOD TRUCKS.

THE ONE CONDITION THAT WE ARE ASKING THE COUNCIL TO CONSIDER IS TO LIMIT THE FOOD TRUCK OPERATION TO NO MORE THAN TWO ON THIS PARTICULAR SITE.

YOU CAN, OF COURSE, MAKE ADDITIONAL CONDITIONS OF APPROVAL IF YOU ARE IN THE POSTURE TO SUPPORT THIS REQUEST.

WELL, THAT BEING SAID, I'M HERE TO ANSWER ANY QUESTIONS, I ALSO HAVE MS. LISA DUELO IN THE AUDIENCE, IF YOU HAVE ANY QUESTIONS RESPECTIVE OF ANY THING BY WAY OF INSPECTIONS AND OF THAT NATURE?

>> TONY, I KNOW A LOT OF THE PROPERTIES THEY WERE ANNEXED AND SO THAT'S WHY IT'S [INAUDIBLE] BUT A LOT OF THEM ARE GOING COMMERCIAL, DID STAFF RECOMMEND RETAILER OR DID THE APPLICANT COME THROUGH WITH GR?

>> I WASN'T PART OF THOSE DISCUSSIONS.

I BELIEVE TYPICALLY, STAFF WILL HELP THE APPLICANT SHEPHERD THROUGH THAT PROCESS.

I WILL PROBABLY TELL YOU THAT THE MAJORITY OF WHAT HAPPENS IS THE STAFF WILL RECOMMEND A GENERAL RETAIL USE.

[03:35:02]

>> WHAT'S YOUR REASONING REMIND ME FOR LIMITING IT TO TWO FOOD TRUCKS AT THIS LOCATION?

>> IT IS JUST A PROVISION IN THE CODE WHEN YOU GO WITH THE SUP ROUTE FOR THE FOOD TRUCK OPERATIONS SITE, IT PROVIDES FOR A MINIMUM OF TWO.

WHAT WE'RE SAYING IS WE DON'T WANT IT TO PROLIFERATE TO MORE THAN TWO IN THIS PARTICULAR INSTANCE.

HE HIMSELF, MR. SULTAN IS ONLY TALK TO US ABOUT OPERATING ONE FOOD TRUCK AT THE SITE.

>> DO YOU KNOW WHAT MADE HIM THINK THAT A FOOD TRUCK WOULD BE SUCCESSFUL AT THIS LOCATION? RIGHT NEXT TO THIS, RIGHT NORTH OF IT IS WHERE THE UCS BUILDING IS, CORRECT? UNITED CO-OP. I JUST DON'T KNOW THAT THEY GET UP LIKE THAT MUCH TRAFFIC RIGHT THERE.

I'M JUST CURIOUS.

>> I THINK WITH THE FAMILY GAS STATION OPERATION BEING THERE.

>> JUST WANT FOOD OPTION.

>> IT SEEMS REASONABLE.

I THINK SOME OF WHAT MAY BE PROVIDED INSIDE CAN NOW BE PROVIDED OUTSIDE AS AN OPTION.

BUT I'LL BE A LITTLE BIT MORE CONCERNED IF THIS WAS A THIRD PARTY INVOLVEMENT, BUT SINCE IT'S ALL FAMILY-OWNED I THINK THEY DIDN'T THINK THE RISK WAS PARTICULARLY GREAT.

>> THAT'S GREAT. THAT MAKES SENSE. YEAH, I'M FINE WITH IT.

>> ANYBODY ELSE? I WANT TO OPEN THE PUBLIC HEARING AT 7:06.

>> I HAVE NO SPEAKER CARDS.

>> NO?

>> NO.

>> I'LL CLOSE IT ALSO AT 7:06, IS THERE A MOTION ON THIS?

>> I'LL SECOND IT.

>> I HAVE A MOTION BY VAN AND A SECOND BY ADAM.

PLEASE VOTE. PASS IS UNANIMOUS.

THAT BRINGS US TO ITEM 7C.

[7.C. Burleson ISD at 517 SW Johnson Ave. (Case 23-036): Consider approval of a resolution for a sign variance to allow for two monument signs without masonry wrapping; Chapter 63, Sign Regulations. (Staff Presenter: Tony McIlwain, Development Services Director) (No Planning and Zoning Commission action was required for this item.)]

BURLESON ISD AT 517 SOUTHWEST JOHNSON AVENUE, CASE 23-036.

CONSIDER APPROVAL OF A RESOLUTION FOR A SIGN VARIANCE TO ALLOW FOR TWO MONUMENTS SIGNS WITHOUT MASONRY WRAPPING CHAPTER 63 SIGN REGULATIONS.

STAFF PRESENTER IS TONY MCILROY, ONCE AGAIN, DIRECTOR OF DEVELOPMENT SERVICES.

>> MAYOR AND COUNCIL, STAFF HAS BEEN WORKING WITH BISD STAFF REGARDING TO EXISTING SIGNS AT THEIR SCHOOL CAMPUS AT 517 SOUTHWEST JOHNSON AVENUE.

AS AMANDA MENTIONED THE PURPOSE OF THIS PARTICULAR ITEM IS TO ALLOW THE EXISTING SIGNS TO REMAIN AS THEY ARE WITHOUT THE ADDITIONAL MASONRY THAT AS A REQUIREMENT OF THE CODE.

TWO YEARS AGO, WE ISSUED BUILDING PERMITS FOR THIS SITE.

THE APPLICANTS, AGENT AND CONTRACTOR THOUGHT THAT THE INCLUDING THE SIGN DETAILS AND THE OVERALL BUILDING PERMITS WERE SUFFICIENT FOR APPROVAL.

THAT'S NOT THE CASE. SIGNS REQUIRE THEIR OWN ADDITIONAL SPECIFIC BUILDING DEPARTMENT APPROVAL.

WHEN THIS WAS NOTICED, WE ADVISED THEM THAT STAFF WAS UNABLE TO ADMINISTRATIVELY APPROVE THESE AND THEY WILL HAVE TO COME BEFORE YOU FOR YOUR CONSIDERATION.

WHICH IS JUST BASICALLY THE ADDITIONAL AMOUNT OF MASONRY THAT OUR CODE REQUIRES.

THEY COMPLIED AND HAVE RETROACTIVELY SUBMITTED THIS FOR YOUR APPROVAL.

THIS EXHIBIT THAT YOU SEE ON THE SCREEN ARE THE LOCATIONS OF THE TWO SIGNS.

THE ONE IS THEY'RE VERY PROMINENT ON JOHNSON AVENUE.

I THINK EVERYBODY IS PRETTY MUCH SEEN IT, IF YOU TRAVELED THIS PART OF TOWN IT MATCHES THE ARCHITECTURAL DESIGN ELEMENT OF THE BUILDING ITSELF. THIS IS THE PICTURE.

YOU CAN SEE THAT IT'S ALSO HOUSING HILL COLLEGE AS WELL AS OUTREACH FOR TEXAS TECH.

WE'VE PROVIDED YOU WITH THE PROVISION, THE LANGUAGE WE HAVE REGARDING MASONRY MATERIALS.

AS YELLOW HIGHLIGHT, PRETTY MUCH SHOWS YOU WHERE THE MASONRY MATERIAL WOULD BE IF IT WAS CONSTRUCTED IN ACCORDANCE WITH THE CODE.

IS BASICALLY WRAPPING THE STRUCTURE TO THE TOP ON EITHER SIDE WITH COULD BE A MASONRY VENEER, FOR INSTANCE.

THE TWO VARIOUS REQUESTS, REQUEST NUMBER 1 IS TO ALLOW FOR THE TWO MONUMENT SIGNS TO REMAIN WITHOUT THE MASONRY WRAPPING,

[03:40:01]

AND THE APPLICANTS JUSTIFICATIONS THAT THE SIGNS ARE IN CONFORMANCE WITH THE MAIN DESIGN CHARACTERISTICS OF THE BUILDING.

THE DISTRICT HAS ALLOCATED CONTRACT FUNDS AWAY FROM THIS SITE.

THESE ARE YOUR VARIANCE CONSIDERATIONS.

I WON'T READ THOSE, BUT BASICALLY, YOU'RE LOOKING AT WHETHER OR NOT SPECIAL CONDITIONS EXISTS, STRICT INTERPRETATION OF OUR CODE.

CIRCUMSTANCES THAT ARE NOT DIRECTLY RESULTING FROM ACTIONS OF THE APPLICANT, BUT THESE ARE THE CONDITIONS THAT THE COUNCIL CAN CONSIDER IN REVIEW OF THESE TYPES OF CASES.

I WANT TO POINT OUT THAT THE LAST ONE IS GRANTING THE VARIANCE WILL BE IN HARMONY WITH THE SPIRIT AND PURPOSE OF THIS CHAPTER.

I THINK THAT'S IMPORTANT FOR YOU ALL WHEN YOU CONSIDER SIGN VARIANCE REQUESTS.

STAFF HAS NOT PROVIDED A RECOMMENDATION.

THESE COME TYPICALLY TO YOU DIRECTLY.

WHAT I WILL TELL YOU IS THAT BASED ON OUR DETERMINATION, WE FEEL THAT THE VARIANCE REQUEST IS MINIMAL IN NATURE, AND THAT WE AGREE WITH THE APPLICANT THAT DESIGN MATCHES THE OVERALL ARCHITECTURAL THEME OF THE CAMPUS.

ADDITIONALLY, THE MASONRY BASE IS SUBSTANTIAL IN AND OF ITSELF, AND COMPLIMENTS THE MASONRY ASPECTS OF THE ADJACENT EDUCATIONAL BUILDINGS.

I THINK THE ADDED ELEMENT OF THE MASONRY AS YOU WRAP IT AROUND THE SIDE, IT'S PROBABLY OVER THE MINIMIS IMPACT WHEN YOU LOOK AT THE OVERALL MASONRY BASE.

WE HAVE NO OBJECTION TO THE REQUESTS BY THE SCHOOL DISTRICT, AND THAT CONCLUDES THIS PRESENTATION.

I'LL CERTAINLY ANSWER ANY QUESTIONS THAT YOU HAVE.

>> ANY OTHER QUESTIONS? WE NEED TO DOCUMENT WHY WE'RE APPROVING THIS BECAUSE WE'RE GOING TO HAVE SOMEBODY ELSE OR WERE YOU DID IT OVER THERE.

YOU'RE CORRECT ON SAYING IS IT'S MINIMAL CHANGE. IT LOOKS GREAT.

IF YOU GET INTO STRUCTURAL, WITH PUTTING BRICK ON IT, I AGREE WITH WHAT WE'RE DOING HERE, BUT JUST BE PREPARED FOR SETTING A PRECEDENT.

>> WELL, I WILL TELL YOU THAT WE HAVE INSTANCES, MR. MAYOR, WHERE PEOPLE WILL BATCH IN A NUMBER OF PERMIT REQUESTS.

IN THEIR MIND, THEY THINK THEY'RE DOING A STANDALONE PERMIT REQUEST.

I THINK IT WAS IN THIS CASE ACCIDENTAL.

THE SIGN HAS BEEN THERE FOR AWHILE.

WE DIDN'T HARASS; THEY DID GET IT TURNED IN VERY QUICKLY, BUT THE CONVERSATION IS ONGOING.

>> I'M FINE WITH YOU. IT MATCHES THE BUILDING.

IT GOES ALONG WITH THE WHOLE THEME.

IT'S GOT PLENTY OF MASONRY.

>> I WANT TO OPEN THE; IS THERE A MOTION ON THIS?

>> YEAH. I'LL MOVE TO APPROVE.

>> I'LL SECOND THE MOTION.

>> I HAVE A MOTION BY DAN; A SECOND BY BILL; PLEASE VOTE.

MOTION PASSES UNANIMOUS.

THAT BRINGS US TO SECTION 8 GENERAL, 8A IS TO CONSIDER APPROVAL OF A FOUR-MONTH VEHICLE LEASE AGREEMENT WITH SPEEDWAY EMS TO UTILIZE AND LEASE AN AMBULANCE TO ENABLE THE CITY TO BEGIN RECEIVING NECESSARY CERTIFICATIONS FROM THE STATE OF TEXAS TO PROVIDE EMERGENCY MEDICAL SERVICES IN AN AMOUNT NOT TO EXCEED $4,000.

[8.A. Consider approval of a four-month Vehicle Lease Agreement with Einstein Group, LLC, d/b/a, Speedway EMS, to utilize and lease an ambulance to enable the City to begin receiving necessary certifications from the State of Texas to provide emergency medical services in an amount not to exceed $4,000. (Staff Presenter: K.T. Freeman)]

THE STAFF PRESENTER TONIGHT IS K.T. FREEMAN, FIRE CHIEF.

CHIEF, YOU'RE UP AND YOU'LL NOTICE SOMEWHERE IN A RED JACKET.

>> I LIKE THAT. THANK YOU VERY MUCH.

GOOD EVENING, MAYOR AND COUNCIL.

K.T. FREEMAN, FIRE CHIEF.

I HAVE A BRIEF PRESENTATION FOR YOU.

THIS IS WE GET IT PULLED UP HERE TO GIVE YOU AN UPDATE ON WHERE WE'RE AT WITH OUR AMBULANCES.

I'M GOING TO JUST HIT SOME HIGHLIGHTS ON SOME IMPORTANT MILESTONES AND TIMELINES.

GOING BACK TO LAST YEAR, IN JANUARY OF LAST YEAR, THE COUNCIL APPROVED US TO TRANSITION INTO FIREBASE EMS, AND WE HAVE NO DOUBT IT'S GOING TO BE AN INCREDIBLE ENHANCEMENT TO THIS COMMUNITY FOR EVERYBODY.

AND WE APPRECIATE THE STRONG SUPPORT THAT WE HAD IMMEDIATELY AFTER WE GOT APPROVAL TO GO INTO THE AMBULANCE BUSINESS, SO TO SPEAK, WE TURNED AROUND, WE ORDERED THE AMBULANCES THE NEXT MONTH IN FEBRUARY WE ORDERED FOR AMBULANCES, THREE WILL SERVE AS OUR PRIMARY.

WE HAVE A FOURTH ONE AS A BACKUP.

DEMIRES IS THE MANUFACTURER AND AT THAT TIME, THE SPECIFICATION THAT WE GOT RECOMMENDED TO US FROM THE MANUFACTURER WAS TO GO WITH THE GAS CHASSIS.

FAST FORWARD ABOUT NINE MONTHS LATER, DECEMBER 7TH, PEARL HARBOR.

WE GOT THE NOTIFICATION FROM THE MANUFACTURER THAT OUR GAS CHASSIS, WERE BASICALLY NOT AVAILABLE AND THAT IF WE WERE TO STAY WITH THE GAS CHASSIS SPECIFICATION, THE ONLY THING THEY COULD GUARANTEE US WAS THAT WE WOULD NOT MEET OUR OCTOBER DEADLINE OF

[03:45:01]

THIS YEAR AND SO WE WORKED WITH THEM AND ASK THEM WHAT ARE OPTIONS WHERE IT WAS VERY LIMITED.

THEY SHOWED US THAT WE HAD AN OPTION TO GO TO A DIESEL CHASSIS, STAY WITH FORD FOR SUPPLY CHAIN ISSUES AND WE TOOK THEIR ADVICE.

WE CAME TO COUNCIL THAT TIME THE FOLLOWING WEEK, DECEMBER 12TH.

WE PRESENTED THIS TO COUNCIL AND COUNCIL APPROVED US TO HAVE A CHANGE ORDER.

I THINK ONE OF THE KEY THINGS ABOUT THAT WAS THE CHANGING THE SPEC ALLOWED US WORKING WITH THE MANUFACTURER TO STAY ON TRACK FOR OUR END OF JULY 1ST PART OF AUGUST DELIVERY THAT IS CRITICAL.

IT'S BEEN CRITICAL FROM THE TIME WE ORDER THESE AMBULANCES BACK IN FEBRUARY FROM THE VERY GET-GO.

WE KNEW IT WAS GOING TO BE SOMETIME AROUND JULY OR AUGUST FOR THE DELIVERY.

MAY 25TH, I SPOKE WITH THE REPRESENTATIVE FROM SIDDONS-MARTIN.

HE'S REASSURED US THAT THAT DELIVERY DATE END OF JULY 1ST PART OF AUGUST IS ON TRACK, THEY'RE ACTUALLY BUILDING OUR ANALYSIS RIGHT NOW.

THE REASON WHY WE DON'T HAVE A PHOTOGRAPH OF THEM IS THEY'RE JUST NOT COMPLETE YET.

BUT WHEN I PRESENTED LAST YEAR MISSION FIRE DEPARTMENT DOWN IN SOUTH TEXAS, THEIR COLOR SCHEME IS VERY CLOSE TO OURS AND SO THAT'S BASICALLY WHAT OUR AMBULANCES IS GOING TO LOOK LIKE.

THEY'RE GOING TO BE THE RED AND BLACK.

THERE'LL BE VERY SHARP LOOKING.

AESTHETICALLY, THEY WILL HAVE BURLESON FIRE AND EMS ON THEM.

WE'RE VERY PROUD OF THE FACT THAT OCTOBER 1ST, WE'RE GOING TO BE TRANSITIONING INTO THE AMBULANCE TRANSPORTATION BUSINESS.

WITH THE PROVIDING TRANSPORT SERVICES, WE HAVE TO HAVE A LICENSE AND WE HAVE TO HAVE CERTIFICATIONS FROM THE STATE AND IN ORDER TO GET THIS LICENSING PROCESS GOING, WE LITERALLY HAVE TO HAVE AN AMBULANCE ON BOARD AND WE DO NOT FEEL THAT IT'S PRUDENT TO WAIT UNTIL THAT JULY OR AUGUST DELIVERY DATE BECAUSE WE MET WITH THE AMBULANCE, OUR STATE LICENSEES IN MAY OVER IN ARLINGTON AND THEY'VE ADVISED US THERE'S ABOUT A 50-DAY TIME PERIOD, 50-60 DAY TIME LIMIT TO ONCE THE LICENSING PROCESS START TO FINISH, AND SO WE CREATED A VERY PROACTIVE PLAN WITH A LONGTIME FRIEND AND COLLEAGUE OF MINE, DR. ROBERT GENZEL.

DR. GENZEL ALSO SERVES ON THE BOARD OF [INAUDIBLE] HAVE KNOWN DR. GENZEL FOR LIKE I SAY, DECADES.

HE'S ALSO OVER THE EMS PROCESS OUT OF TEXAS MOTOR SPEEDWAY.

THEY HAVE AMBULANCES AND THROUGH A CONVERSATION THAT DR. GENZEL AND I SHARED, HE'S LIKE, HEY, I'VE GOT AVAILABLE AMBULANCES.

I KNOW IT'S GOING TO TAKE YOU SOME TIME TO GET YOUR LICENSE, WHY WAIT, LESS WORK COLLABORATIVELY TOGETHER.

HE'S VERY EXCITED FOR OUR COMMUNITY ABOUT US GOING INTO THIS TRANSPORTATION BUSINESS AND SO HE OFFERED A HELPING HAND AND I SAID, I THINK IT'S FANTASTIC AND LET ME TAKE THIS TO COUNCIL.

IT'S GOING TO LIKE AN OFFER.

YOU CAN'T REFUSE. THE TERMS OF THE LEASE.

THIS IS A VERY STRAIGHTFORWARD LEASE, MATT, THANK YOU FOR HELPING CREATE THAT IS FOR UP TO FOUR MONTHS.

WE TAKE THAT JUST AS SOON AS WE GET AN AMBULANCE AND TOWARDS THE END OF JULY, THE WAY THIS PROCESS WILL WORK IS UPON APPROVAL.

IF YOU PROVE IT TONIGHT, WE WILL TAKE STEPS TOMORROW TO GO UP TO TEXAS MOTOR SPEEDWAY, GET AN AMBULANCE WILL HAVE IT POSSESSION AND WE'LL START THAT FORMAL PROCESS OF GETTING OUR LICENSE.

ONCE WE GET THAT AMBULANCE LICENSE BECAUSE IT WILL BE IN OUR POSSESSION, THEN AS OUR AMBULANCES COME IN, WE'LL START ADDING THEM TO THE PROCESS AND THEN AT THE APPROPRIATE TIME, WE'LL TAKE THAT AMBULANCE OFF OF OUR LICENSE AND GIVE IT BACK.

AGAIN, I THINK BECAUSE TIME IS OF ESSENCE, IT'S ONE OF THE MOST PRUDENT, MOST PROACTIVE POSITIONS THAT WE CAN POSSIBLY REPLACE OUR CITY IN.

AGAIN, I THINK THE ESSENCE OF THIS IS FOR THOSE OF YOU WHO'VE WORKED WITH US FOR SOME TIME, I THINK WE PRIDE OURSELVES HUMBLY AND WE'RE VERY PROACTIVE.

WE NEVER LIKE TO BE IN A POSITION THAT WE'RE REACTED AND THIS IS ONE THAT WE WILL NOT PLACE OURSELVES WITH THE COMMUNITY.

ONE OF THE NEAT THINGS ABOUT THIS OPPORTUNITY IS IT DOES ALLOW US A STRONG CONTINGENCY AND I WANT TO MAKE IT VERY CLEAR.

WE HAVE NO INDICATION, NO THOUGHTS, NO EXPECTATION THAT OUR AMBULANCES WILL NOT ARRIVE IN JULY AND AUGUST.

I THINK WE'VE ALL LIVED THE LAST THREE YEARS THAT YOU HOLD YOUR BREATH AND YOU THINK WHAT'S GOING TO BE THAT ONE THING THAT COULD HAPPEN? AGAIN, BE FIREFIGHTERS, WE LIKE TWO WAYS OFF OF A ROOF, TWO WAYS OUT OF A BUILDING.

WE LIKE OPTIONS AND SO WHAT WE'VE DONE HERE WITH THE COLLABORATION OF DR. GENZEL, WE SAID, WHAT IF AND WE'VE CREATED A PLAN IN THIS LEASE, IS THAT IF THE UNFORESEEN LIKELIHOOD, THAT THING THAT WE'RE NOT EXPECTING WERE TO HAPPEN OR AMBULANCES DO NOT COME IN TIME

[03:50:05]

THEN WHAT WE WOULD DO IS WE HAVE THE ABILITY TO GET THREE ADDITIONAL AMBULANCES FROM DR. GENZEL'S GROUP.

WE WOULD LICENSE THEM.

WE WOULD PUT THEM INTO OUR FLEET PER SE UNTIL OUR AMBULANCES CAME IN.

BUT I WANT TO REEMPHASIZE.

WE DO NOT EXPECT THAT AND ALL INDICATIONS ARE WE WILL START HAVING AMBULANCES DELIVERED IN JULY AND AUGUST.

PLENTY OF TIME TO DO EVERYTHING ON OUR END WITH OUR AMBULANCES THAT WE'RE EXPECTING.

A VERY SIMPLE REQUEST TONIGHT WOULD BE WE'D ASK THE COUNCIL TO CONSIDER, GIVEN THE CITY MANAGER THE ABILITY TO APPROVE UP TO A FOUR MONTH LEASE, NOT TO EXCEED $4,000 TO LEASE THIS AMBULANCE ONCE WE GET OUR AMBULANCES IN AGAIN, AND WE ALREADY HAD THE VIN NUMBERS TOO.

THAT'S ANOTHER THING WE GOT VIN NUMBERS LAST WEEK.

AGAIN, THEY'RE BUILDING THEM, BUT WE WOULD ASK YOUR CONSIDERATION TO PROVE THIS SO WE CAN BE PRUDENT, MOVE FORWARD, AND AT THE EARLIEST CONVENIENCE THAT WE CAN STOP THOSE LEASE IT DOES HAVE THE ABILITY THAT WE CAN END IT, AND AT THE MOST WE WOULD SPEND WOULD BE $4,000, SO YOU HAVE OPTIONS THERE BEFORE TONIGHT AND I WOULD ASK YOU TO APPROVE THIS AND I'M HERE TO ANSWER ANY QUESTIONS. YOU MIGHT HAVE.

>> ANY QUESTIONS? MOTION? I'M SORRY.

>> CAN YOU EXTEND IT?

>> PARDON ME?

>> CAN YOU EXTEND IT? IF WE HAD TO, WE JUST COME BACK WITH A NEW LEASE.

>> WHAT WE WOULD DO IT IS EXTENDABLE, YES, GOOD POINT COUNCIL MEMBER RUSSEL, THAT WE HAVE AS OUR CONTINGENCY.

CONTINGENCY WOULD BE WE WOULD EXTEND IT AND WE WOULD BRING THREE AMBULANCES AND THERE WOULD ACTUALLY START TRANSPORTING.

>> WE DON'T HAVE ANY ANTICIPATION THAT WE'LL ACTUALLY USE THIS AMBULANCE TO RUN A CALL?

>> WE HAD NO EXPECTATION WHATSOEVER.

THIS IS A STRIP.

>> WE NEED A SHELL.

WE JUST NEED THE AUTOMOBILE TO START OUR LICENSING PROCESS.

IS THERE REQUIREMENTS LIKE ARE WE GOING TO HAVE TO SPEND ANY MONEY TO PUT ANYTHING INSIDE OF IT TO CHECK ANY BOXES FOR THIS LICENSE APPLICATION?

>> GREAT QUESTION. WE DON'T, THE AMBULANCE IS COMING FULLY EQUIPPED.

WE JUST HAVE TO PUT SOME POTENTIAL MAGNETIC SIGNS ON IT.

WE LITERALLY HAVE TO TAKE POSSESSION AND PUT SOME VERBIAGE ON IT, THAT IT'S OURS AND I WOULD PROBABLY BE BEST FRAME THIS IS A STRATEGIC PLAN TO MOVE FORWARD WITH OUR LICENSING, BUT WE HAVE NO EXPECTATION WHATSOEVER THAT THIS AMBULANCE WILL DO ANYTHING OTHER THAN MEET THE STATE REQUIREMENTS.

>> WE'RE GOING TO HAVE AN INVENTORY RIGHT OF EVERY BAND-AID AND EVERY TOOL SO THAT WE RETURN IT AS PROMISED.

>> DR. GENZEL AND I DISCUSSED THAT LAST WEEK.

YES. IT WILL COME WITH AN INVENTORY LIST AND IT WILL BE SECURE AT PROBABLY STATION 1.

IT LITERALLY COULD BE INSPECTED BY THE STATE.

WE HAVE FULL INTENTIONS [OVERLAPPING] THE STATE WOULD INSPECT IT AND THEN THAT WOULD BE THE FIRST LEVEL OF OUR CERTIFICATION AND THEN WE WOULD BE LICENSED FOR THAT UNIT.

THEN AS OUR OTHER UNITS COMING IN, THEN THEY ALL HAD TO BE PHYSICALLY INSPECTED.

BUT AGAIN, WE'VE GOT THAT LICENSE AND THEN WE WOULD ADD THEM TO THAT LICENSE.

>> YOU'RE WELCOME. THANK YOU.

>> ANYBODY ELSE? IS THERE A MOTION?

>> I'LL MOVE TO APPROVE.

>> I GOT A MOTION FROM VICTORIA.

A SECOND BY DAN, PLEASE VOTE.

>> IS UNANIMOUS.

>> THANK YOU, MAYOR.

>> THANK YOU FOR BEING PROACTIVE.

>> YOU'RE WELCOME. THANK YOU.

THAT BRINGS US TO ITEM 8B.

[8.B. Consider approval of a service contract with Freese and Nichols, Inc to create an asset management policy, risk matrix, and a pavement management plan in the amount of $148,814. (Staff Contact: Eric Oscarson, Director of Public Works)]

CONSIDER APPROVAL OF A SERVICE CONTRACT WITH FREESE AND NICHOLS TO CREATE AN ASSET MANAGEMENT POLICY RISK MATRIX AND A PAVEMENT MANAGEMENT PLAN IN THE AMOUNT OF $148,814.

THE STAFF PRESENTED TONIGHT IS ERIC OSCARSON, DIRECTOR OF PUBLIC WORKS.

MR. OSCARSON.

>> THANK YOU, AMANDA. GOOD EVENING, MAYOR AND COUNCIL.

TONIGHT IN FRONT OF YOU AS A PROFESSIONAL SERVICES CONTRACT WITH FREESE AND NICHOLS FOR ASSET MANAGEMENT.

TONIGHT, I'M GOING TO GO THROUGH SOME SLIDES, GIVE SOME BACKGROUND ON WHAT ASSET MANAGEMENT IS, WHAT DELIVERABLES WE'LL RECEIVE FROM FREESE AND NICHOLS, AND HOW WE'RE GOING TO IMPLEMENT THAT ON OUR PAVEMENT MANAGEMENT PROGRAM.

ASSETS MANAGEMENT ISN'T JUST ABOUT MANAGING ASSETS, IT'S MORE OF A STRATEGY.

IT'S A STRATEGY THAT WE USE TO MEET A REQUIRED LEVEL OF SERVICE.

WE TRIED TO DO THAT IN THE MOST COST-EFFECTIVE MANNER, AND WE MANAGE THE ASSETS FOR PRESENT AND FUTURE CUSTOMERS.

WHAT THIS DOES IS ASSET MANAGEMENT EMPLOYS A PREDICTIVE MODELING, RISK-MANAGEMENT, AND OPTIMIZED DECISION-MAKING TECHNIQUE TO ESTABLISH ASSET LIFE CYCLES, TREATMENT OPTIONS,

[03:55:01]

AS WELL AS LONG-TERM FUNDING PREDICTIONS BASED ON EITHER A DEFINED LEVEL OF SERVICE OR DEFINED BUDGET.

WHAT WE DO IS WE CREATE AN OVERALL ASSET MANAGEMENT SYSTEM THAT TYPICALLY INCLUDES AN ASSET MANAGEMENT POLICY WHICH WILL BE PART OF THIS CONTRACT, OBJECTIVES, STRATEGY, AND PLANNING.

WHAT IS AN ASSET MANAGEMENT POLICY? THE ASSET MANAGEMENT POLICY WILL BE ONE OF THE DELIVERABLES WHEN WORKING WITH FREESE AND NICHOLS.

WE'LL BE SITTING DOWN WITH FREESE AND NICHOLS TALKING OVER ASSET MANAGEMENT POLICY, AND SO THIS IS A BIG PART OF THIS CONTRACT.

WE'LL BE BRINGING THIS BACK TO COUNCIL FOR APPROVAL AT THE END OF THIS ENTIRE CONTRACT, WE'LL TALK THROUGH WHAT THAT PROCESS LOOKS LIKE AT THE END.

BUT AT THE END, THE IMPORTANT PART OF THE ASSET MANAGEMENT POLICY IS IT PROVIDES A SET OF GUIDING PRINCIPLES, INTENTION, GOALS, AND METHODS FOR ASSET MANAGEMENT.

IT IDENTIFIES THE ROLES AND RESPONSIBILITY, INCLUDING THE POLICY IMPLEMENTATION, HOW ASSET MANAGEMENT IS INTEGRATED WITHIN THE ORGANIZATION, AND ESTABLISHES DEFINED GOALS, SERVICE LEVELS, AND MAINTENANCE STANDARDS, AND WE WILL GET A SET OF CITYWIDE CONSEQUENCES OF FAILURE MATRIX.

WHAT I WANT TO SAY IS THIS ASSET MANAGEMENT POLICY IS NOT GOING TO BE JUST FOR PUBLIC WORKS, THE INTENTION OF THIS ASSET MANAGEMENT POLICY, I'M BRINGING IT FORWARD.

WE'RE GOING TO BE RUNNING IT.

THIS IS GOING TO BE A CITYWIDE ASSET MANAGEMENT POLICY.

THIS WOULD BE FOR PARKS, THIS WOULD BE FOR ACROSS THE ORGANIZATION.

WHEN I TALK ABOUT SOME OF THESE THINGS, DON'T THINK ABOUT IT JUST AS PUBLIC WORKS, THIS IS A CITY-WIDE ASSET MANAGEMENT POLICY THAT WE'LL BE BRINGING BACK TO ALL OF YOU.

LET'S TALK ABOUT ASSET MANAGEMENT IN GENERAL.

THERE'S TWO BIG THINGS THAT GO INTO ASSET MANAGEMENT.

THE FIRST ONE IS CONSEQUENCE OF FAILURE.

CONSEQUENCE OF FAILURE IS WHEN IT COMES TO WHAT HAPPENS IF THAT ACTUAL ASSET FAILS.

IT'S NOT THE LIKELIHOOD IF IT FAILS.

WELL, WHAT'S THE CONSEQUENCE OF IT FAILS? A WATER MAIN BREAK IN A CUL-DE-SAC THAT AFFECTS TWO, THREE HOMES HAS A SMALLER CONSEQUENCE THAN IF THAT WATER MAIN BREAKS IN FRONT OF A SCHOOL AND THE SCHOOL IS OUT OF WATER OR IF IT'S IN FRONT OF A HOSPITAL AND THE HOSPITAL LOSES WATER.

CONSEQUENCE OF FAILURE, LOOKS AT THE SAFETY, ECONOMY AND ENVIRONMENT.

WE EVALUATE THAT, WE DETERMINE WHAT THAT FAILURE IS, AND WE ASSIGN IT A CONSEQUENCE OF FAILURE SCORE.

THE SECOND PART IS THE PROBABILITY OF FAILURE OR LIKELIHOOD OF FAILURE.

WE LOOK AT THAT AS THE CURRENT CONDITION OF AN ASSET.

IN PAVEMENT WE LOOK AT PCI SCORES, WE'LL TALK ABOUT THAT IN A LITTLE BIT.

IN WATER MAINS, WE WILL TALK ABOUT THE AGE OF MATERIAL OF PIPE SEWERS, WE'LL TALK ABOUT AGE AND TYPE OF PIPE.

THAT'S THE LIKELIHOOD OF FAILURE.

THOSE TWO CALCULATIONS ARE USED TO CREATE WHAT'S CALLED A RISK MATRIX.

WHAT YOU END UP WITH IS A CONSEQUENCE OF FAILURE TIMES THE PROBABILITY OF FAILURE, AND THEN YOU CREATE A RISK MODEL.

THIS IS JUST A GENERAL RISK MODEL, BUT AGAIN, YOU TAKE CONSEQUENCE TIMES THE LIKELIHOOD AND YOU GET RISK SCORE.

OBVIOUSLY THINGS THAT ARE IN GREEN HAVE A LOWER RISK OR LESS LIKELY TO HAVE FAILURE.

ANYTHING THAT WOULD BE CONSIDERED RED WOULD HAVE A VERY HIGH RISK OF FAILURE.

ONE OF THE THINGS WE DO AS PART OF THIS CONTRACT IS WE'LL BE LOOKING AT PUTTING TOGETHER A CORPORATE WIDE CONSEQUENCE CRITICALITY MATRIX.

ACROSS THE DIFFERENT THINGS LIKE SAFETY, QUALITY OF SERVICE, REPUTATION, ENVIRONMENT COSTS, THESE ARE JUST SOME GENERAL GUIDELINES.

THIS IS NOT WHAT WE HAVE TODAY.

IT'S SOMETHING WE'LL BE CREATING, BUT WE WILL BE PUTTING TOGETHER A CORPORATE WIDE OR CITYWIDE CONSEQUENCE OF FAILURE MATRIX, SO THINGS LIKE SAFETY, WE LOOK AT THINGS IT COULD CAUSE MINOR INJURY TO LOSS OF LIFE.

THOSE ARE DIFFERENT OBVIOUSLY, CONSEQUENCES OF FAILURE IS THE COST OF REPAIR LESS THAN 100,000? IS IT OVER 2.5 MILLION? THOSE ARE THINGS THAT WE LOOK AT WHEN IT COMES TO CONSEQUENCES OF FAILURE.

PART OF THIS CONTRACT WILL BE THE CONSULTANT WORKING WITH US, THE CITY WITH COUNCIL TO DEVELOP THIS CONSEQUENCE OF FAILURE MATRIX.

ALSO DELIVERABLE OF THIS CONTRACT WILL BE AN ASSET RISK REGISTRY.

WHAT WE DO IS WE SIT DOWN WITH STAFF ACROSS THE ORGANIZATION AND WE COME UP WITH THINGS THAT WE TALK ABOUT THAT ARE RISK-RELATED.

ASSET MANAGEMENT WE LOOK AT DIFFERENT THINGS.

WE TALK WITH STAFF, WE TALK ABOUT WHAT KEEPS YOU UP AT NIGHT? THOSE ARE THE THINGS WE'D LIKE TO TALK ABOUT WHEN WE TALKED ABOUT ASSET MANAGEMENT.

WHAT KEEPS YOU UP AT NIGHT? LOSS OF WATER SERVICE FROM FORT WORTH.

WHAT'S THE LIKELIHOOD OF THAT HAPPENING? WHAT'S THE CONSEQUENCE OF THAT HAPPENING? WE PUT IT ON THE RISK REGISTRY.

THE CONSEQUENCES OF FAILURE OF CERTAIN ROADS FAILING OR CERTAIN INFRASTRUCTURE FAILING.

WE LOOK AT THE LIKELIHOOD OF THAT FAILING, TIMES IT BY THE CONSEQUENCE OF THAT FAILING, AND WE CREATE A RISK REGISTRY.

THIS IS GOING TO BE A CITYWIDE RISK REGISTRY.

THIS HELPS US COME UP WITH THE LIST OF THINGS THAT STAFF COUNCIL FEELS THAT'S GOING TO BE CONCERNED WITH SO THAT WE CAN LOOK AT MAKING IMPROVEMENTS AND MITIGATING THOSE RISKS.

[04:00:02]

WE'VE TALKED ABOUT CITY-WIDE ASSETS.

WHAT ASSETS ARE WE GOING TO BE TALKING ABOUT? I LIST HERE SOME OF THE THINGS I'LL BE TALKING ABOUT ON THE PUBLIC WORKS SIDE.

WE'LL BE LOOKING AT THE WATER SYSTEM, EVENTUALLY THE TRAFFIC SYSTEM.

LOOKING AT ALL OF OUR FACILITIES AND OBVIOUSLY OUR FLEET OR OUR FEET.

WHAT WE'RE GOING TO START WITH THIS PAVEMENT.

CURRENTLY TODAY WE MAINTAIN OVER 216 CENTERLINE MILES OF ROAD.

THAT'S OVER 500 ACTUALLY LANE MILES OF ROAD THAT WE MAINTAIN; 51 PERCENT OF THOSE ROADS BEING ASPHALT, 49 PERCENT BEING CONCRETE.

JUST TO GIVE YOU AN IDEA OF THE COST OF THE REPLACEMENT.

IF WE WERE TO HAVE TO REPLACE EVERY SINGLE ROAD TODAY, THAT ASSET IS AT $800,000,000 ASSET.

THAT'S HOW MUCH IT WOULD COST TO REPLACE EVERY SINGLE ROAD TODAY IF WE HIT A FAILURE.

IT'S A HUGE NUMBER, AND I THINK IT'S IMPORTANT TO UNDERSTAND THAT THAT'S THE VALUE OF THE ROADWAY NETWORK AS IT IS TODAY.

HOW DO WE LOOK AT PAVEMENT TODAY? THE CURRENT GO BONDS IDENTIFIED SOME NEIGHBORHOOD STREET REBUILD PROJECTS.

THOSE WERE IDENTIFIED BASED ON TWO THINGS, THE PAVEMENT CONDITION ITSELF AND THE ROADWAY CLASSIFICATION.

THERE WAS NO ASSET MANAGEMENT FULL LOOK AT IT WHERE IT WAS CONSEQUENCE OF FAILURE AND OTHER THINGS.

ON THE WORK ORDER SIDE, WE DO MINOR REPAIRS.

THOSE ARE MADE BASED ON CONCERNS AND COMPLAINTS USING ASSET MANAGEMENT AND THE NEW PAVEMENT PLAN THAT WE'LL TALK THROUGH WE'LL BE LOOKING AT TAKING A DIFFERENT LOOK AT HOW WE CHOOSE WHAT ROADS WERE GOING TO BE WORKING ON.

A FEW MONTHS AGO WE PASSED CITY COUNCIL AUTHORIZED A NEW STUDY OF THE PAVEMENT.

WE'RE DOING A NEW FULL EVALUATION AND IN-DEPTH ANALYSIS OF THE CURRENT PAVEMENT.

FRUGAL LAND WILL BE COMING IN JUNE AND STARTING THE PAVEMENT ASSESSMENT.

THEY'RE GOING TO BE HAVING AN [INAUDIBLE] VEHICLE THAT GOES AROUND AND DOES A FULL ASSESSMENT OF ALL THE PAVEMENT.

WE WILL HAVE UPDATED PCI SCORES HOPEFULLY BY THE END OF THE FISCAL YEAR.

WE WILL HAVE A PCI SCORE WILL ALSO RECEIVE WHAT'S CALLED AN OCI SCORE, WHICH IS OVERALL CONDITION INDEX.

THAT'S A COMBINATION OF LOOKING AT THE STREET FROM A PAVEMENT STANDPOINT PLUS THE RIGHT ABILITY OF THE ROADWAY, SO THE ROUGH ROAD IS, THE HIGHER THE OCI OR THE LOWER THE OCI.

THE PAVEMENT SCORES, THEY LOOK AT DISTRESSED TYPE, DISTRESS SEVERITY, AND DISTRESS QUANTITY THAT HELPS CREATE THE PCI SCORE, AND THEN YOU GET A RANKING.

WE'LL HAVE, LIKE I SAID, [INAUDIBLE] WILL BE PROVIDING THIS INFORMATION TO US AT THE END OF THIS FISCAL YEAR.

WE ARE FINISHING UP A PAVEMENT MANAGEMENT PLAN IN THE PUBLIC WORKS DEPARTMENT.

WE WORKED WITH FREESE AND NICHOLS TO HELP PULL IT TOGETHER.

WE HAD THEM TAKE A LOOK AT DIFFERENT ROADWAY TYPES THAT WE HAD, THE DIFFERENT MAINTENANCE WE DO, WHAT THE RECOMMENDED MAINTENANCE IS, AND TOGETHER WE PUT TOGETHER A PAVEMENT MANAGEMENT PLAN THAT IDENTIFIES WHAT MAINTENANCE WE SHOULD BE DOING ON THE DIFFERENT TYPES OF ROADWAYS, SO WE WILL LOOK AT THINGS LIKE KEEPING THE ROADWAYS THAT ARE IN GOOD CONDITIONS, KEEP THEM IN GOOD CONDITION, AND THEN ANY OF THE ROADS THAT HAVE BECOME INTO THE FAIR AND POOR SIDES WHAT FUNDING WE NEED TO IDENTIFY TO DO RECONSTRUCTION OF THOSE.

ONE OF THE THINGS THEY PROVIDED TO US IS A DEGRADATION CURVE.

THIS IS JUST A GENERAL DEGRADATION CURVE, BUT ONE OF THE THINGS YOU NEED TO LOOK AT WHEN WE LOOK AT STREET MAINTENANCE IS SPENDING MORE MONEY ON PREVENTIVE MAINTENANCE UP AT THE TOP OF THIS CURVE, SO WE CAN SPEND A DOLLAR PRESERVATION UP AT THE TOP, ELONGATE THE LIFE OF THE PAVEMENT RATHER THAN WAITING FOR IT TO DEGRADE TO A POINT WHERE WE HAVE TO SPEND SIGNIFICANT DOLLARS ON RECONSTRUCTION.

THAT WAS PART OF OUR PAVEMENT MANAGEMENT PLAN.

WHEN WE ASKED THEM TO DO AN ASSESSMENT OF OUR PAVEMENT AS IT CURRENTLY STANDS TODAY BASED ON OUR OLD PCI, THIS IS WHAT WE GOT.

THE RECOMMENDATION COMING OUT OF THE GROUP IS TO MAINTAIN THE ROADS AT THEIR CURRENT LEVEL WITHOUT ADJUSTING THE SCORE, WITHOUT THE ROAD'S GETTING BETTER OR WORSE.

WE SHOULD BE ESTIMATING ABOUT $4.3 MILLION AND ASPHALT MAINTENANCE ANNUALLY AND OVER HALF A MILLION DOLLARS IN CONCRETE MAINTENANCE ANNUALLY AND AN ESTIMATED $1.3 MILLION IN RECONSTRUCTION.

THIS WAS A HIGH-LEVEL LOOK THAT THEY'VE PUT TOGETHER FOR US BASED ON THE NEWEST PAVEMENT MANAGEMENT PLAN.

THAT INCLUDES CRACK SEALING, DOING REJUVENATION AND JOINT CEILING, MICRO SURFACE OF ASPHALT ROADWAYS, MILLAN OVERLAY AND THEN FULL RECONSTRUCTION.

THIS IS JUST A HIGH-LEVEL LOOK, NOT IN DEPTH LIKE WE'RE ABOUT TO GO INTO.

BUT THIS IS THE THINGS WE'RE GOING TO BE LOOKING AT AS PART OF THE NEW ASSET MANAGEMENT PLAN.

ONCE WE GET ALL THIS DATA WHEN WE GET THE NEW ASSET MANAGEMENT INFO, WE IMPLEMENT THE NEW POLICY, WE IMPLEMENT THE CONSEQUENCES OF FAILURE.

WE'RE GOING TO TAKE THE PCI DATA AND PUT IT INTO CARTEGRAPH.

CARTEGRAPH IS A SOFTWARE WE CURRENTLY USE TODAY TO MANAGE OUR WORK; OUR CURRENT WORK.

STAFF WHEN THEY GO OUT AND DO WORK WE DO WORK ON A CERTAIN ASSET.

WE IDENTIFY HOW MUCH TIME WE'VE SPENT ON THAT ASSET, WHAT EQUIPMENT WE USE, WHAT MATERIALS WE USE, SO WE TRACK ALL OF OUR WORK THROUGH CARTEGRAPH SO TO SOFTWARE WE CURRENTLY HAVE.

WE'RE GOING TO TAKE ALL OF THAT INFORMATION AND PUT IT INTO CARTEGRAPH, INTO WHAT THEY CALL A SCENARIO BUILDER.

[04:05:01]

WHAT'S THE SCENARIO BUILDER DOES IS IT TAKES PCI SCORES, IT TAKES THE CONSEQUENCES OF FAILURE, IT TAKES THE PAVEMENT MANAGEMENT PLAN.

ALL THE THINGS WE'VE IDENTIFIED, PUTS IT INTO THIS SYSTEM AND THEN IT OPTIMIZES THE SPENDING.

WHEN IT LOOKS AS WHAT TREATMENTS SHOULD WE BE DOING ON EACH ROADWAY, DO WE GET THE MOST BENEFIT FROM IT? DOES IT RAISE THE PCI SCORE? DOES IT LOWER THE PCI SCORE? WE CAN LOOK AT IT AND SAY IF WE HAD ALL THE MONEY IN THE WORLD, HOW MUCH MONEY WOULD WE SPEND AND WHERE WOULD WE SPEND IT? WE CAN ALSO HAVE IT TURN AROUND AND SAY, IF WE HAVE A MILLION DOLLAR, WHERE DO WE SPEND IT? WHAT IT DOES IS IT OPTIMIZES ALL OF OUR SPENDING OVER A PERIOD OF TIME.

THIS ASSET MANAGEMENT ALL TIES INTO CARTEGRAPH AND THE USE OF OUR SCENARIO BUILDER.

AGAIN, THIS IS A BRAND NEW CONTRACT WITH F AND I.

WE'RE GOING TO GET AN ASSET MANAGEMENT POLICY.

WE'RE GOING TO GET A CRITICALITY MATRIX.

WE'RE GOING TO COMPLETE A RISK REGISTRY AND THEN WE'RE GOING TO IMPLEMENT THE PAVEMENT MANAGEMENT PLAN IN CARTEGRAPH AND ALLOW IT TO RUN SCENARIOS.

TO DO THAT, THESE ARE THE STEPS WE'RE GOING TO WALK THROUGH.

THE FIRST THING WE'RE GOING TO DO IS CREATE THE CITY WIDE ASSET MANAGEMENT POLICY.

WE'RE GOING TO THEN CREATE A RISK MATRIX.

[INAUDIBLE] IS GOING TO DO THE PAVEMENT ASSESSMENT.

WE'RE GOING TO DO A SCENARIO BUILDER AND THEN WE'RE GOING TO IMPLEMENT IT INTO THE ASSET MANAGEMENT PLAN.

THE FIRST TWO AND THE LAST TWO ARE ALL INCLUDED IN THIS CONTRACT.

THE PAVEMENT CONDITION ASSESSMENT IS BEING COMPLETED BY [INAUDIBLE] .

TO KEEP COUNSEL INVOLVED IN THIS, WHAT WE'RE GOING TO DO IS ONCE WE GET THE ASSET MANAGEMENT POLICY DRAFTED AND THE CONSEQUENCES OF FAILURE MATRIX DRAFTED AND WE'RE GOING TO COME BACK TO COUNCIL AND REVIEW IT WITH YOU; GO OVER ALL THE DIFFERENT THINGS.

HERE'S THE POLICY, WHAT ARE YOUR THOUGHTS ON IT? HERE'S WHAT WE THOUGHT OF WHEN IT CAME TO THE CONSEQUENCES OF FAILURE MATRIX.

IF YOU HAVE ANY QUESTIONS OR CONCERNS WE'LL REVIEW THAT, GET SOME FEEDBACK.

WE'LL FINALIZE THAT POLICY, CREATE THE RISK REGISTRY.

AGAIN, COME BACK TO COUNCIL FOR FULL ADOPTION OF THE POLICY AND THE MATRIX, AND THEN HOPEFULLY BY MAY OF NEXT YEAR, WE'LL BE ABLE TO PRESENT TO YOU AS PART OF NEXT YEAR'S BUDGET PROCESS THE PAVEMENT MANAGEMENT PLAN.

WE'LL BE ABLE TO TAKE A LOOK AT AND SAY, HERE'S THE DOLLARS WE HAVE.

THESE ARE THE ROADS WE ARE GOING TO WORK ON.

THIS IS WHERE WE'RE GOING TO SPEND MONEY.

THESE ARE THE TREATMENT METHODS WE'RE GOING TO DO ON THESE ROADWAYS, SO IT'S VERY OPEN AND PUBLIC OF WHAT ROADS WERE GOING TO BE WORKING ON, HOW WE'RE GOING TO BE WORKING ON THEM, THE TREATMENT METHODS WERE WORKING ON THEM AND WHY WE'RE DOING THOSE TREATMENT METHODS.

WITH THAT, WE'RE SEEKING APPROVAL OF THE SERVICE CONTRACT WITH FREESE AND NICHOLS FOR $148,000 FOR THE ASSET MANAGEMENT PROGRAM.

>> THIS IS BASICALLY A CYST ON THAT.

THEY'RE GOING TO TEACH YOU HOW TO RUN AND HOW YOU CAN KEEP IT UPDATED FOR FUTURE USE OR FREESE AND NICHOLS IS GOING TO KEEP IMPLEMENTING IT OR WHAT?

>> NO. WHAT FREESE AND NICHOLS IS GOING TO DO IS FREESE AND NICHOLS IS GOING TO HELP US.

THEY ARE MORE THAN SUBJECT MATTER EXPERTS THAN WE ARE WHEN IT COMES TO SOME OF THESE THINGS, SO THEY'RE GOING TO HELP US DRAFT THE POLICY, SO A PHYSICAL WRITTEN POLICY.

THEY'RE GOING TO HELP US CREATE THE CONSEQUENCES OF FAILURE MATRIX, THE RISK REGISTRY.

THE INPUT INTO THE CARTEGRAPH SYSTEM THAT WILL BE MAINTAINED BY STAFF, SO JANELLE EMBRY, OUR PUBLIC WORKS OPERATION MANAGER SHE RUNS CARTEGRAPH.

ONCE WE GET IT INPUTTED, SHE'LL BE ABLE TO RUN THE MODELING FOR US MOVING FORWARD.

THIS IS JUST THE KICKOFF FOR US TO GET GOING WITH THIS, AND THEN WE'RE GOING TO BE RUNNING THE ENTIRE THING IN HOUSE MOVING FORWARD.

>> I THINK IT'S A VALUABLE PIECE OF WHAT WE NEED TO MAKE INTELLIGENT DECISIONS UP HERE.

EVERYBODY WOULD PROBABLY HAVE A DIFFERENT OPINION ON WHETHER WE SHOULD BE FIXING NEIGHBORHOODS, STREETS, THOROUGHFARE STREETS.

THIS IS ACTUALLY PROVIDING A DATA ANALYSIS THAT SAYS HOW WE CAN MOST EFFECTIVELY SPEND OUR MONEY AND IT REDUCES THE NEED FOR US TO MAKE AN EDUCATED DECISIONS ABOUT WHETHER IT'S BETTER TO FIX THIS OR FIX THAT.

THEY'RE TAKING PAVEMENT CONDITION FACTORING IN THE CONSEQUENCES OF FAILURE, FACTORING INTO PROBABILITIES OF FAILURE.

LETTING US SET A STANDARD FOR A PERFORMANCE LEVEL THAT WE WANT TO ACHIEVE WHICH IS BASICALLY TIED TO HOW MUCH MONEY WE'RE WILLING TO SPEND OR HOW MUCH DEBT WE'RE WILLING TO INCUR.

I LIKE THIS PROGRAM AND I THINK IT'LL BE A VERY HELPFUL DECISION-MAKING TOOL FOR COUNCIL AND STAFF MOVING FORWARD.

>> ANYBODY ELSE? IS THERE A MOTION ON THIS? I HAVE A MOTION BY DAN AND SECOND BY VICTORIA. PLEASE VOTE.

PASS IS UNANIMOUS.

>> THANK YOU MAYOR AND COUNCIL.

[8.C. Consider approval of a minute order appointing a councilmember replacement to the Burleson Opportunity Fund Board to fill a vacancy. (Staff Presenter: Amanda Campos, City Secretary)]

THAT BRINGS US TO ITEM 8C, CONSIDER APPROVAL OF A MINUTE ORDER APPOINTING A COUNCIL MEMBER, REPLACEMENT TO THE BURLESON OPPORTUNITY FUND BOARD TO FILL A VACANCY.

STAFF PRESENTER IS MYSELF.

>> I'D LIKE TO MAKE A MOTION TO TABLE THIS ITEM IF YOU DON'T MIND.

I LIKE TO TABLE IT TO THE JULY 10TH MEETING.

[04:10:03]

I THINK WE'RE WAITING FOR SOME MORE INFORMATION AND THERE'S SOME QUESTIONS I WOULD LIKE ANSWERED BEFORE WE PROCEED WITH THIS ITEM, SO JUST MOVE TO TABLE IT FOR NOW.