4.A. Receive a report, hold a discuss and possible request for future agenda item concerning the Burleson Better Together Committee. (Presenter: Tamara Payne, Council Place 4)

[4.A. Receive a report, hold a discuss and possible request for future agenda item concerning the Burleson Better Together Committee. (Presenter: Tamara Payne, Council Place 4)]

4A IS TO RECEIVE A REPORT, HOLD A DISCUSSION AND THE POSSIBLE REQUEST FOR FUTURE AGENDA ITEMS CONCERNING THE BURLESON BETTER TOGETHER COMMITTEE.

THE PRESENTER THIS EVENING IS COUNCIL PLACE FOR TAMARA PAYNE.

TREY, CAN YOU MAKE SURE HER PRESENTATION IS PULLED UP? WHERE'S THE KEYBOARD? OH, THERE IT IS.

THANK YOU. I GOT IT.

I DON'T PRESENT FROM UP HERE VERY MUCH.

HELLO, FELLOW COUNCIL MEMBERS AND TO THE CITIZENS WATCHING THOSE IN THE ROOM TODAY, I'M HERE TO TALK TO YOU ABOUT THE BURLESON BETTER TOGETHER COMMITTEE.

[00:20:07]

LET ME GIVE YOU A QUICK BACKGROUND ON THIS.

COUNCIL MEMBER TAMARA PAYNE AND VICTORIA JOHNSON.

WE SEPARATELY REQUESTED THIS ITEM MANY YEARS AGO, AND ON JULY 12TH, 2021, A WORK SESSION ITEM WAS PRESENTED ABOUT DIVERSITY AND INCLUSION WITHIN THE CITY OF BURLESON. THEN AFTER THAT, COUNCIL MEMBER VICTORIA AND MYSELF WORKED WITH THE CITY STAFF TO CREATE A MISSION AND A CHARGE OUTLINE TO PRESENT TO THE REST OF THE COUNCIL ALONG WITH THE NAME OF A NEW COMMITTEE NOVEMBER 8TH, 2021, WHICH IS REALLY KIND OF SAD.

I THINK THAT IT'S SO FAR AWAY THAT WE PRESENTED THIS.

A PRESENTATION WAS GIVEN TO THE FULL COUNCIL ON THE NAME OF THE NEW COMMITTEE ALONG WITH THE MISSION AND THE CHARGE COUNCIL AGREED TO MOVE FORWARD WITH THE COMMITTEE STRUCTURE.

HOWEVER, I THINK WE HAD A LOT OF OTHER PRIORITIES THAT GOT IN THE WAY AND SO AS MY FINAL FAREWELL, I WANTED TO BRING THIS FORWARD AS SOMETHING THAT WAS VERY IMPORTANT TO ME. WHEN I WAS RUNNING, I HAD TALKED ABOUT CREATING SOME SORT OF COMMITTEE LIKE THIS, AND WE DON'T ALWAYS GET EVERYTHING DONE IN OUR FIRST TERM, BUT THIS IS SOMETHING THAT'S VERY IMPORTANT AND I DID NOT WANT TO LET THIS GO.

I OBVIOUSLY WILL NOT BE A PART OF MAKING THE DECISION MOVING FORWARD.

SO I'M JUST ASKING FOR YOU TO REVISIT THIS AND TAKE A LISTEN TO WHAT THIS IS ALL ABOUT.

SO WE TALKED ABOUT WHAT WAS IN A NAME, AND WHEN DISCUSSING A NEW STYLE OF COMMITTEE THAT WOULD ENCOMPASS ALL PEOPLE IN OUR COMMUNITY WITH A MISSION TO CELEBRATE EACH OTHER AND A CHARGE TO INVOLVE THE GREATER COMMUNITY.

A NAME WAS CHALLENGING.

THE WORD THAT WAS CONTINUALLY USED WAS TOGETHER.

THIS IS A COMMITTEE TO BRING US TOGETHER AS A CITY WHERE EVERYONE BENEFITS FROM EACH OTHER IN BURLESON OUR CITIZENS, BUSINESS OWNERS, CITY STAFF AND LOCAL OFFICIALS ARE TRULY BETTER TOGETHER.

SO LET'S TALK ABOUT THAT WORD.

THAT'S KIND OF A CATCH PHRASE, WORD THAT MIGHT CATCH YOU IN A NEGATIVE CONNOTATION, BUT I WANT TO BRING TO YOU WHAT I BELIEVE THE BEST WAY TO LOOK AT THIS DIVERSITY, A BROAD SET OF ATTRIBUTES, CHARACTERISTICS AND EXPERIENCES THAT ENCAPSULATES OUR SIMILARITIES AND OUR DIFFERENCES.

FOR EXAMPLE, AGE, ETHNICITY, EDUCATION, RELIGION, NATIONALITY, LANGUAGE EXPERIENCES, INTERESTS, SEXUAL PREFERENCES, SOCIOECONOMIC, GENDER, AND IT COULD GO ON AND ON.

OKAY, THAT IS WHAT DIVERSITY IS.

THIS IS ABOUT WHAT YOU SEE SITTING UP AT THE COUNCIL.

THERE IS HAVING A DIVERSE COUNCIL THAT REPRESENTS OUR CITY, HAVING DIVERSE STAFF.

IT'S ALSO ABOUT INCLUSION.

IT'S ABOUT HAVING A VOICE IN THE PROCESS, A VOICE THAT IS HEARD AND VALUED AND RESPECTED , AND THAT'S FOR ALL PEOPLE OF ALL AGES, OF ALL COLOR OF ALL BACKGROUNDS, TO FEEL LIKE THEY HAVE A VOICE IN OUR COMMUNITY AND THAT THEY FEEL VALUED AND RESPECTED, AND THEN EQUITY.

THIS IS ABOUT TAKING ACTION TO CREATE A FAIR AND UNBIASED ENVIRONMENT WHERE WE CAN ALL THRIVE, RIGHT? THIS IS ABOUT CREATING A THRIVING COMMUNITY.

SO TO SUMMARIZE THAT DIVERSITY IS ABOUT PEOPLE AND PERSPECTIVES.

EQUITY IS IN POLICY AND IN PRACTICE, AND INCLUSION IS OF ALL VOICES AND VISIONS.

SO THAT'S WHERE THE PROPOSED MISSION AND CHARGE CAME FROM.

THE MISSION STATEMENT TO GROW, NURTURE AND SUSTAIN THE COMMUNITY BY CELEBRATING AND EMBRACING THE MOSAIC OF LIVED EXPERIENCES AND VARIED PERSPECTIVES OF ALL BURLESON CITIZENS, AND I WANT TO STOP ON THAT AND FOCUS ON THE WORD MOSAIC, RIGHT? BECAUSE WE BATTED AROUND A LOT OF TERMS AND MOSAIC AND WHEN YOU LOOK AT THAT PICTURE IS REALLY A GREAT SUMMARIZATION OF WHAT ANY CITY IS AND ANY COMMUNITY IS.

IT'S ALL DIFFERENT PIECES COMING TOGETHER TO MAKE WHO BURLESON IS, AND THEN THE CHARGE IS TO ACTIVELY, ACTIVELY AND I WOULD ALSO USE THE WORD INTENTIONALLY LOOK FOR AVENUES TO CREATE OPPORTUNITIES TO ENGAGE WITH OUR COMMUNITY AND PROMOTE VARIED PERSPECTIVES AND LIVED EXPERIENCES WITH MEASURABLE OUTCOMES TO FULFILL OUR MISSION.

KEY THING THERE AGAIN BEING MEASURABLE OUTCOMES.

WE DON'T WANT TO CREATE A COMMITTEE THAT'S JUST A FLUFF COMMITTEE.

WE WANT TO HAVE OUTCOMES THAT WE'RE SEEKING TO WORK ON.

SO CELEBRATING BURLESON IS TO EMPLOY A WIDE VARIETY OF ENGAGEMENT OPPORTUNITIES THROUGH VISUAL ART, FOOD, THEATER, MUSIC AND CONVERSATION THROUGHOUT EACH YEAR.

SO HERE'S THE PILLARS TO SUCCESS.

THE FIRST ONE IS TO COLLABORATE WITH THE CITY'S VARIED COMMUNITY GROUPS AND ORGANIZATIONS TO STRENGTHEN COMMUNITY CONNECTIONS.

THE SECOND IS TO FOSTER A SENSE OF UNITY, ACCEPTANCE AND BELONGING THROUGH INTERACTION, APPRECIATION AND ACKNOWLEDGMENT WITH ALL CITIZENS, AND THEN THIRD IS TO ESTABLISH GOALS, OPPORTUNITIES AND MEASURABLE OUTCOMES TO FULFILL THE MISSION.

SO WHERE DO WE GO MOVING FORWARD?

[00:25:02]

THE COUNCIL NEEDS TO DEVELOP THE COMMITTEE STRUCTURE.

WE HAVE TO CREATE A RESOLUTION ESTABLISHING A NEW COMMITTEE AND APPOINT THE MEMBERS COMMITTEE CREATES PILLARS OF SUCCESS TO SUPPORT THE CHARGE.

SO THE COMMITTEE THEN WILL, BASED ON THE CHARGE AND THE MISSION, WILL CREATE THE PILLARS OF SUCCESS THAT THEY BELIEVE WILL SUPPORT THESE THREE MAIN PILLARS.

SUBCOMMITTEES TO PROMOTE AND SUPPORT EACH PILLAR AND THEN COMMITTEE TO BEGIN WORKING IN COMMUNITY AND REPORTING TO THE COUNCIL BASED ON THE OUTCOMES THAT THEY'RE TRYING TO ACHIEVE AND ESTABLISH COUNCIL MEETING REPORT DATES.

SO LET ME TELL YOU A STORY REAL QUICK.

A BOY MOVES TO BURLESON WITH HIS FAMILY FROM NORTH CAROLINA IN HIS FRESHMAN YEAR OF HIGH SCHOOL.

THAT'S A TOUGH TRANSITION AT THAT AGE ESPECIALLY.

HE'S A WELL-SPOKEN, EXTREMELY INTELLIGENT, BLACK, GAY TEENAGER.

IN 2020, HE WENT ON A LOCAL RADIO SHOW TALKING ABOUT BLACK ISSUES AND THINGS HE HAS EXPERIENCED IN HIS LIFE.

SHORTLY AFTER HE STARTED WORKING FOR THAT SAME LOCAL SMALL BUSINESS.

ONE DAY HE MEETS A MIDDLE AGED WHITE WOMAN WHO IS RUNNING FOR CITY COUNCIL.

THEY HAVE A GREAT CONVERSATION FILLED WITH INQUISITIVE QUESTIONS ON BOTH ENDS.

IT BECAME CLEAR THEY WERE ON DIFFERENT ENDS POLITICALLY ON A NATIONAL LEVEL, BUT THERE WERE SO MANY OTHER THINGS IN COMMON REGARDING LOCAL ISSUES.

PLUS, THERE WAS A GENUINE LIKE AND RESPECT FOR EACH OTHER RIGHT FROM THE BEGINNING.

A FEW MEETINGS LATER, THE HONOR SOCIETY JUNIOR FROM CENTENNIAL HIGH SCHOOL IS THE CAMPAIGN MANAGER FOR ME.

THIS IS A PERFECT EXAMPLE OF BETTER TOGETHER IN BURLESON CREATING OPPORTUNITIES FOR PEOPLE FROM DIFFERENT WALKS OF LIFE, VARYING AGES, ETHNICITIES, COLOR, CULTURE, ETCETERA TO CONNECT, LEARN FROM ONE ANOTHER, LIFT EACH OTHER, AND OUR COLLECTIVE VOICES TO BE HEARD.

THIS COMMITTEE CAN BE A STRONG FOUNDATION FOR THE FUTURE OF BURLESON AND HELP TO TRULY CREATE A COMMUNITY THAT IS BETTER TOGETHER.

WHERE IS THAT IMPRESSIVE YOUNG MAN NOW? HE'S IN HIS THIRD YEAR AT HOWARD UNIVERSITY AND I WAS HONORED TO WRITE A RECOMMENDATION LETTER FOR HIM AND SO PROUD TO SEE THE MAN THAT HE HAS GROWN INTO TODAY.

WE EVEN HAD DINNER IN MARCH WHEN I WAS IN DC.

SHORTLY AFTER THAT DINNER, HE WAS ELECTED AS THE 63RD HOWARD UNIVERSITY STUDENT ASSOCIATION VICE PRESIDENT.

I AM BETTER FOR KNOWING THIS MAN, FOR OUR DIFFERENCES, AND FOR ALL THE THINGS THAT WE HAVE IN COMMON.

THE END OF HIS STORY IS STILL BEING WRITTEN, AS IS MINE AND AS IS THE CITY OF BURLESON.

BURLESON IS BETTER TOGETHER.

QUESTIONS. COMMENTS.

STILL GET THE MOSAIC WORD, JUST LIKE YOU SAID.

IT'S JUST SOMETHING THAT WILL STAND OUT, AND IT EMPHASIZES EXACTLY WHAT WE'VE TALKED ABOUT OVER A NUMBER OF MEETINGS, AND I THINK WHAT COMES UP IN A LOT OF OUR COUNCIL MEETINGS AS WELL AS FAR AS LIKE ISSUES THAT WE'RE TALKING ABOUT, THE COMMUNITY, THE NEIGHBORHOODS THAT WE'RE ADDRESSING IF SOMETHING NEEDS TO BE FIXED OR SOMETHING THAT'S GROWING.

SO I'M VERY PROUD OF THE WORD THAT WE WERE ABLE TO COME TO.

I THINK THE STICKING POINT FOR ME HAS BEEN HOW DO WE TURN THIS INTO MEASURABLE? AND THAT'S WHY I THINK IT DIDN'T LIKE, WHAT DO WE DO? HOW DOES WHAT WE'RE DOING BECOME MEASURABLE? BECAUSE I'M BEYOND PROUD OF IN THE LAST COUPLE OF YEARS HOW DEPARTMENTS WITHIN THE CITY HAVE EMBRACED THE IDEA OF CELEBRATION AND WE THIS JUNE WILL HAVE OUR FIRST JUNETEENTH EVENT, AND WE CELEBRATED HISPANIC HERITAGE MONTH IN OCTOBER AND WE HAD A MASSIVE TURNOUT IN THE PLAZA FOR A SELENA COVER BAND, BUT THERE'S MORE TO CELEBRATE, MORE TO ACKNOWLEDGE, MORE TO RECOGNIZE, AND THERE'S SO MANY AVENUES TO DO IT.

WE TALKED ABOUT IT WITH MUSIC, WITH ART, WITH CONVERSATIONS, AND I THINK THE PART NEXT IS TO FIGURE OUT HOW TO MAKE WHAT WE WANT TO SEE MEASURABLE, AND I THINK THAT IS A DIFFICULT THING FOR AS A COUNCIL, FOR YOU TO SIT HERE AND TRY TO FIGURE THAT OUT.

I WOULD SUGGEST THAT WE PUT THE COMMITTEE TOGETHER.

THESE THINGS DON'T ALWAYS WORK, BY THE WAY, RIGHT? NOT EVERYTHING WE TRY IN ANY ORGANIZATION WORKS.

IT'S AN IDEA, BUT IF YOU CAN PUT A COMMITTEE TOGETHER AND ALLOW THE COMMITTEE TO TRY TO COME UP WITH THE OUTCOMES, MAYBE POSSIBLY THAT BRAINCHILD WILL BE BETTER THAN WHAT WE CAN DO UP THERE WITH THEM COMING TOGETHER AND SAYING, WHAT DOES THIS LOOK LIKE? SO I GET IT.

I TOTALLY DO, AND IF IT DOESN'T WORK, IT DOESN'T WORK.

I'M NOT, YOU KNOW, IT'S NONE OF US IS TIED TO ANY ONE IDEA THAT WE BRING FORWARD.

HOWEVER, I THINK IF WE AT LEAST GIVE IT A TRY AND ALLOW THE PEOPLE TO SEE WHAT THEY CAN COME UP WITH, BECAUSE WE WANT IT TO BE

[00:30:08]

MORE THAN CELEBRATIONS AND EVENTS, OR IS IT THEM THAT COMES TO THE PODIUM AND TALKS ABOUT THE CINCO DE MAYO AND THAT COMMITTEE IS HELPING TO COME UP HERE AND SAY, HEY, DID YOU KNOW ABOUT THIS? AND REMEMBER, TOO, IT'S ABOUT THEIR VOICES BEING HEARD.

SO THEY'RE GOING TO BRING TOGETHER THINGS THAT WE MAYBE DON'T THINK OF, YOU KNOW.

MAYOR PRO TEM TALKS ABOUT HIS SON AND HIS DISABILITY.

WE CAN'T TALK ABOUT THAT BECAUSE WE DON'T HAVE THAT SITUATION IN OUR LIVES.

THAT'S THE KIND OF THINGS WE NEED.

WE NEED PEOPLE TO COME FORWARD AND TALK ABOUT THEIR ISSUES OR THEIR THINGS THEY EXPERIENCE AS AN EDUCATION.

TO US, THAT IS HOW WE GROW CLOSER AS A COMMUNITY.

I REALLY APPRECIATE YOUR PASSION ON EVERYTHING YOU DO, AND I DON'T WANT THIS TO FALL SHORT OF YOUR EXPECTATIONS.

SO I'M GOING TO ASK VICTORIA TO KIND OF TAKE THE TORCH ON THIS AND RUN WITH IT.

SO WE DON'T WE DON'T DROP THE BALL IF THAT'S OKAY.

I'D BE PROUD TO.

THANK YOU, AND I KNOW YOU'LL DO A GREAT JOB.

THANK YOU. THANK YOU, MAYOR.

THANK YOU, MAYOR AND COUNCIL.

AT THIS TIME, WE DO HAVE A NEED TO RECESS INTO EXECUTIVE SESSION.

[9. RECESS INTO EXECUTIVE SESSION]

SO IN ACCORDANCE WITH CHAPTER 551 OF THE TEXAS GOVERNMENT CODE, THE CITY COUNCIL WILL CONVENE INTO EXECUTIVE SESSION IN THE CITY COUNCIL WORK ROOM IN CITY HALL TO CONDUCT A CLOSED MEETING TO DISCUSS THE ITEMS LISTED BELOW.

PURSUANT TO SECTION 551.071, 551.072, 551.074 AND 551.087. MAYOR, IF YOU COULD ASK FOR A VOTE ON THIS ITEM.

IS THERE A MOTION? WELL, I TRIED TO MOVE.

SO MOVE. WHATEVER.

SECOND.

ARE THE BUTTONS, THE DIGITAL NOT WORKING? OKAY, I HAVE A MOTION BY DAN AND A SECOND BY VICTORIA.

ALL IN FAVOR? MOTION PASSES UNANIMOUS.

WE'RE GOING INTO EXECUTIVE SESSION AT 6:05.

ARE YOU READY? YES, SIR. IS THERE A MOTION TO RECONVENE? SECOND.

I HAVE A MOTION BY DAN, A SECOND BY TAMARA.

PLEASE VOTE. PASSES UNANIMOUS.

WE'RE BACK IN SESSION AT 6:43.

[5. CITIZENS APPEARANCES]

THANK YOU, MAYOR AND COUNCIL.

THAT BRINGS US TO SECTION FIVE CITIZENS APPEARANCE.

EACH PERSON IN ATTENDANCE WHO DESIRES TO SPEAK TO THE CITY COUNCIL ON AN ITEM NOT POSTED ON THE AGENDA SHALL SPEAK DURING THIS SECTION.

THE SPEAKER CARD MUST BE FILLED OUT AND TURNED IT TO THE CITY SECRETARY PRIOR TO ADDRESSING THE CITY COUNCIL, AND EACH SPEAKER WILL BE ALLOWED THREE MINUTES TO SPEAK.

EACH PERSON IN ATTENDANCE WHO DESIRES TO SPEAK TO AN ITEM THAT IS POSTED ON THE AGENDA SHALL SPEAK WHEN THAT ITEM IS CALLED FORWARD FOR CONSIDERATION.

MAYOR AND COUNCIL, I DO HAVE ONE SPEAKER CARD.

ROBERT PAYNE.

IS THIS THING ON? OKAY, MY NAME IS ROBERT PAYNE.

I LIVE AT 1125 WINDY MEADOWS DRIVE.

I AM THE HUSBAND OF COUNCIL MEMBER PAYNE.

I'M VERY THANKFUL YOU ALL WENT TO EXECUTIVE SESSION SO I DIDN'T HAVE TO FOLLOW HER PRESENTATION JUST IMMEDIATELY.

SHE HAS A LOVE FOR PUBLIC SPEAKING AND A POWERPOINT.

I HAVE NEITHER.

SO I HAVE CHOSEN TO SPEAK PUBLICLY THOUGH, BUT I AM SPEAKING DIRECTLY TO HER, AND I'VE TAKEN SOME NOTES HERE BECAUSE I DON'T HAVE A POWERPOINT.

THERE WERE MANY MALICIOUS MOTIVES ASSIGNED AS TO WHY YOU RAN FOR COUNCIL.

NONE OF THOSE WERE TRUE.

OF COURSE, WE KNOW THE ONLY REASON THAT YOU RAN WAS A DESIRE TO SERVE, AND YOU'VE ALWAYS HAD A SERVANT'S HEART.

I'M THANKFUL FOR YOUR SERVICE, AND I WANT YOU TO KNOW THAT I'M THANKFUL FOR YOUR HARD WORK AND YOUR DEDICATION TO THE POSITION.

THANK YOU FOR YOUR LEADERSHIP.

THANK YOU FOR SERVING WITH INTELLIGENCE.

THANK YOU FOR ALWAYS ASKING WHAT'S BEST FOR THE CITIZENS.

THANK YOU FOR SERVING WITH TENACITY AND SPIRIT AND FIGHTING FOR THE THINGS THAT YOU BELIEVE IN AND FIGHTING AGAINST THE THINGS THAT YOU THOUGHT WERE NOT IN THE BEST INTEREST OF THE CITIZENS.

THANK YOU FOR YOUR SERVICE AND DEDICATION TO THE CITY.

[00:35:06]

PERSONALLY, I WANT YOU TO KNOW THAT WE AS A FAMILY ARE PROUD OF YOU , AND YOU'VE DONE A GREAT JOB, AND THE CITY OF BURLESON WAS LUCKY TO HAVE YOU.

THANK YOU.

I'M NOT CRYING; YOU'RE CRYING.

[CHUCKLING] WELL, I MIGHT START CRYING.

OKAY, I HAVE NO OTHER SPEAKER CARDS.

IS THERE ANYBODY IN THE AUDIENCE WHO WOULD LIKE TO ADDRESS THE CITY COUNCIL ON AN ITEM THAT IS NOT LISTED ON THE AGENDA FOR ACTION? SEEING NONE. THAT'LL MOVE US ON TO SECTION SIX CONSENT AGENDA.

[6. CONSENT AGENDA]

ALL ITEMS LISTED BELOW ARE CONSIDERED TO BE ROUTINE BY THE CITY COUNCIL AND WILL BE ENACTED WITH ONE MOTION.

THERE WILL BE NO SEPARATE DISCUSSION OF THE ITEMS. APPROVAL OF THE CONSENT AGENDA AUTHORIZES THE CITY MANAGER TO IMPLEMENT EACH ITEM IN ACCORDANCE WITH STAFF RECOMMENDATIONS TONIGHT.

THE CONSENT AGENDA IS 6A THROUGH 6M.

MAYOR, IF YOU COULD ASK FOR A MOTION ON THIS.

IS THERE A MOTION ON THE CONSENT AGENDA? MOVE TO APPROVE.

I HAVE A MOTION BY TAMARA, A SECOND BY RICK.

PLEASE VOTE. PASSES UNANIMOUS.

THANK YOU, MAYOR AND COUNCIL.

THAT BRINGS US TO SECTION SEVEN, GENERAL.

[7.A. Consider approval of an amendment to the Engineering Services Contract (CSO#1408-06- 2020) with Kimley-Horn and Associates for design of the SH174 Widening project in the amount of $449,985.00 for a total contract amount of $1,335,485.00. (Staff Presenter: Errick Thompson, Deputy Director of Public Works - Engineering)]

7A IS CONSIDER APPROVAL OF AN AMENDMENT TO THE ENGINEERING SERVICES CONTRACT.

CSO 14-08-06 2020 WITH KIMLEY-HORN AND ASSOCIATES FOR THE DESIGN OF STATE HIGHWAY 174 WIDENING PROJECT IN THE AMOUNT OF $449,985 FOR A TOTAL CONTRACT OF $1,335,485. STAFF PRESENTER THIS EVENING.

ERIC THOMPSON, DEPUTY DIRECTOR OF PUBLIC WORKS ENGINEERING.

MR. THOMPSON, YOU'RE UP.

GOOD EVENING, MAYOR AND COUNCIL.

BEFORE YOU, WE HAVE TONIGHT AN AMENDMENT TO A DESIGN CONTRACT FOR THE WIDENING OF WILSHIRE BOULEVARD.

STATE HIGHWAY 174.

SO 174 IS REALLY DIVIDED INTO TWO PROJECTS FOR THE CITY OF BURLESON.

BEING THAT IT'S ON A STATE ROUTE, TXDOT REQUIRES SCHEMATIC AND ENVIRONMENTAL DESIGN PROCESS IN ADDITION TO FULL DESIGN CONSTRUCTION PLANS.

SO THE SCHEMATIC DESIGN AND ENVIRONMENTAL CLEARANCE FOR THE FIRST PHASE WAS PROGRAMED AS BEING FROM ELK DOWN TO WICKER HILL TO THE SOUTH, AND WE'RE ABOUT 95% COMPLETE WITH THAT PROCESS.

SO ON THE SLIDE HERE, THAT'S SHOWN BY THE BLUE LINE, A LITTLE UNDER TWO MILES IN LENGTH.

THESE NEXT SEVERAL SLIDES ARE GOING TO KIND OF WALK YOU THROUGH THE DIFFERENT PIECES OF THE PROJECT AND WE'LL EVENTUALLY GET TO WHAT WE'RE ASKING FOR THE DESIGN AMENDMENT FOR.

SO IN THE RED LINE ON THIS CURRENT SLIDE, THIS IS THE SECTION FROM ELK TO JUST SOUTH OF HULEN THAT HAS BEEN UNDER FULL DESIGN FOR QUITE SOME TIME NOW.

THAT FULL DESIGN IS ABOUT 90% COMPLETE AT THIS POINT.

SO YOU'LL NOTICE THERE'S A LITTLE BIT OF A GAP BETWEEN WHAT'S BEEN THROUGH THE TXDOT PROCESS FOR SCHEMATIC AND ENVIRONMENTAL CLEARANCE AND WHAT'S BEEN IN AN ACTUAL DESIGN CONTRACT.

BASICALLY, WHAT WE'RE ASKING FOR NOW, BASED ON SOME ADDITIONAL FUNDING BEING BROUGHT FORWARD, FEDERAL FUNDING IS THAT WE'D BE ABLE TO EXTEND THE FULL DESIGN FOR THE RED SECTION TO MAKE IT LINE UP WITH THE WITH THE BLUE LINE.

SO I MENTIONED THAT THERE'S A SECOND PHASE OF THE PROJECT.

SO FROM WICKER HILL, WHICH IS WHERE THE CURRENT SCHEMATIC AND ENVIRONMENTAL APPROVAL ENDS DOWN TO THE CITY LIMIT.

THAT'S IN THE 2022 GO BOND PROGRAM FOR DESIGN THAT'S ANTICIPATED TO START SOMETIME IN THE NEXT FISCAL YEAR IN THE CURRENT PLAN THAT'S SHOWN BY THE YELLOW LINE.

SO THE BLUE LINE IS STILL WHAT'S ALREADY ABOUT 95% THROUGH THE TXDOT PROCESS FOR ENVIRONMENTAL CLEARANCE.

THE RED LINE, AGAIN, IS THE PORTION THAT'S ACTUALLY HAVING FINAL DESIGN PLANS DEVELOPED, AND THEN THE YELLOW LINE WOULD BE THE FUTURE PHASE.

[00:40:01]

SO IN ALL, YOU WOULD HAVE JUST UNDER THREE AND A HALF MILES OF 174 FROM ELK DOWN TO THE CITY LIMITS WHEN BOTH OF THESE PHASES WERE COMPLETED.

ONE MORE COLOR IF THAT WASN'T ENOUGH.

SO, AS THINGS STAND TODAY, IF WE KEPT THE PROJECT AS IS TODAY, THAT WOULD BE ABOUT ONE AND A QUARTER MILES.

AT SOME POINT, WE WOULD NEED TO COME BACK TO EITHER EXTEND THE LIMITS OF THE YELLOW SECTION.

OR WE COULD MAKE THAT A LITTLE SIMPLER AND JUST HAVE BOTH PROJECTS LINE UP WITH HOW THEY WERE ORIGINALLY ENVISIONED WELL BEFORE MY TIME YEARS AGO, BUT TO HAVE THE BLUE AND THE YELLOW BASICALLY BE THE TWO SEPARATE PROJECT LIMITS.

SO THIS IS THE LAST COLOR.

I ALMOST PROMISE.

[CHUCKLING] THE GREEN SECTION IS THE GAP THAT'S MISSING.

[CHUCKLING] ARE WE STRESSING YOU OUT? [CHUCKLING] ON THE CONTRARY.

THIS IS PROBABLY ABOUT TO GET FUN.

I ONLY HAVE TO COME UP TWICE MORE TONIGHT.

THE GREEN SECTION IS THE GAP THAT'S MISSING RIGHT NOW, SO IT'S NOT IN THE CURRENT CONTRACT FOR FULL DESIGN.

THAT WOULD BE THE RED SECTION.

SO WE'RE ASKING FOR THIS CONTRACT AMENDMENT WITH THE SAME DESIGNER WHO'S DESIGNING THE RED SECTION TO EXTEND THEIR LIMITS BY 0.68 MILES SO THAT WE COULD CATCH THAT UP WITH THE RED PIECE, AND IF WE DO ALL THIS, IT MAKES ALL OF OUR LIVES EASIER GOING FORWARD BECAUSE NOW YOU HAVE TO WORK A HILL AND THEN WICKER HILL TO THE CITY LIMITS, WHICH WAS WHAT SOMEONE ENVISIONED A LONG TIME AGO, BUT SOMEHOW IT GOT SCREWED UP YEARS AGO.

SO THIS CONTRACT AMENDMENT IS ABOUT $450,000.

UH, AND WE'RE BASICALLY, YOU KNOW, IT'S GOT THE TYPICAL DESIGN ELEMENTS THAT TXDOT WOULD REQUIRE, INCLUDING AN EXTENSIVE AMOUNT OF COORDINATION WITH TXDOT AT SOME POINT.

I MENTIONED EARLIER THAT THE CURRENT PROJECT IS APPROACHING ABOUT 60% DESIGN.

WELL, WE WOULD BASICALLY NOT SLOW IT DOWN, BUT COMBINE THE TWO PROJECTS TOGETHER SO THEY WOULD BOTH GET TO 100% AT THE SAME TIME AND LIKELY BE READY FOR CONSTRUCTION BY TXDOT AGAIN, TXDOT IS FUNDING THE CONSTRUCTION.

THAT WOULD BE SUMMER OF '24.

SO THE PROJECT COST TO DATE CITY OF BURLESON IS PAYING FOR DESIGN.

SO THE CURRENT CONTRACT IS $885,500.

IT'S READY TO IT'S CLOSE TO WRAPPING UP FIRST OF NEXT YEAR.

WE'VE GOT THIS $450,000 AMENDMENT PROPOSED TO THAT CONTRACT, AND AGAIN, CONSTRUCTION WOULD BE LED BY TXDOT IN SUMMER OF '24 AND WRAPPING UP APPROXIMATELY SUMMER OF '25.

IT'S ALMOST A $30 MILLION CONSTRUCTION CONTRACT, AND THE CONSTRUCTION IS COMPLETELY FUNDED BY TXDOT AND THE COUNCIL OF GOVERNMENTS.

SO THEIR BASIC OPTIONS ARE TO EITHER APPROVE THE DESIGN CONTRACT AMENDMENT OR DENY IT, AND STAFF IS RECOMMENDING THAT YOU APPROVE IT.

WITH THAT, I'D BE HAPPY TO TAKE ANY QUESTIONS.

ANYBODY? I'M READY. I'M READY FOR A MOTION.

I WAS WAITING TO SEE IF [INAUDIBLE] TOOK ALL THE COGNITIVE ABILITY THAT I COULD MUSTER TO FIGURE THIS OUT, BUT I'LL MAKE A MOTION TO APPROVE.

[CHUCKLING] YEAH, I AGREE WITH THE.

HOW DID THAT ONE SECTION GET LEFT OUT? AND HOW DOES THAT COST ALMOST $450,000? THIS IS ANOTHER ONE OF THOSE SITUATIONS WHERE WE DON'T WANT TO LOOK BACK AND GO, WHY DID WE NOT FINISH THE DESIGN WHEN WE WERE RIGHT THERE WORKING ON IT? YEAH, THAT'S AN ISSUE WE BROUGHT UP, DAN'S BROUGHT UP SEVERAL TIMES, SO.

WE DID DO PART OF IT.

WE DID THE ENVIRONMENTAL PART, BUT NOT THE ROADWAY PART.

MICROPHONES. OKAY, I'VE GOT A--IS THERE ANYTHING ELSE? YEAH. OKAY, I GOT A MOTION BY DAN AND A SECOND BY TAMARA.

PLEASE VOTE. PASSES UNANIMOUS.

THANK YOU, MAYOR. THAT BRINGS US TO ITEM 7B.

[7.B. Consider approval of a resolution authorizing an application for TxDOT’s 2023 Transportation Alternatives (TA) Call for Projects for a Citywide project to complete the 10-mile pedestrian and bicycle loop with City of Burleson matching contributions not to exceed $3,200,000. (Staff Presenter: Errick Thompson, Deputy Director of Public Works - Engineering)]

THIS IS TO CONSIDER APPROVAL OF A RESOLUTION AUTHORIZING AN APPLICATION FOR TXDOT'S 2023 TRANSPORTATION ALTERNATIVES CALL FOR PROJECTS FOR A CITYWIDE

[00:45:06]

PROJECT TO COMPLETE THE TEN MILE PEDESTRIAN AND BICYCLE LOOP WITH THE CITY OF BURLESON MATCHING CONTRIBUTIONS NOT TO EXCEED $3.2 MILLION.

THANK YOU FOR THE EVEN NUMBER THERE.

STAFF PRESENTER IS ERIC THOMPSON, DIRECTOR OF PUBLIC WORKS ENGINEERING.

LET'S SEE HOW MANY COLORS WE'RE GOING TO DO THIS NEXT ONE 7B LET'S GO.

OH, HE'S GOT COLORS AND DOTTED LINES.

HE'S GOT A LOT COMING HERE.

SO. ERIC THOMPSON, "DEPUTY" DIRECTOR SO THAT MY BOSS DOESN'T GET A LITTLE [CHUCKLING] I DIDN'T GET THAT MEMO EITHER, BUT THERE ARE A LOT OF COLORS IN THIS PRESENTATION, BUT I'M NOT PLANNING TO POINT ALMOST ANY OF THEM OUT.

SO, I'M HOPING THAT YOU'LL AGREE THIS IS A...

OKAY, THANKS FOR THE ENCOURAGEMENT.

[CHUCKLING] SO WE HAVE AN OPPORTUNITY, VERY HIGH LEVEL TO SPEND ABOUT $3.2 MILLION. MOST OF THAT WE'VE ALREADY HAD PROGRAMED IN ORDER TO, IN EXCHANGE, GET ABOUT $16 MILLION WORTH OF TRAIL AND SIDEWALK AND PEDESTRIAN ENHANCEMENTS ALL OVER THE CITY, INCLUDING COMPLETION OF THE TEN MILE BIKE LOOP PROJECT.

SO, TXDOT HAS A OR HAS HAD A CALL FOR PROJECTS OUT FOR SEVERAL MONTHS. THEY'RE TRYING TO FIGURE OUT HOW TO DISTRIBUTE ABOUT $250 MILLION IN BICYCLE AND PEDESTRIAN PROJECT FUNDING.

SO THE CITY.

SUBMITTED A PRELIMINARY APPLICATION TO TXDOT BACK IN JANUARY.

THAT'S BEEN REVIEWED AND WE'VE BEEN NOTIFIED THAT WE'RE SELECTED TO MOVE ON TO THE TO THE SECOND AND FINAL PHASE.

SO THAT APPLICATION IS ACTUALLY DUE IN JUNE.

SO BASICALLY, WE'RE HERE TONIGHT TO GET YOUR CONCURRENCE AND SUPPORT TO MOVE AHEAD WITH THAT FINAL PROJECT APPLICATION.

AS I MENTIONED BEFORE, CITY CONTRIBUTION WILL BE CAPPED AT 3.2 MILLION, WHICH WOULD REPRESENT ABOUT A 20% MATCH ON A $16 MILLION PROJECT. IF WE'RE SELECTED, WE WOULD FIND OUT OR THE CURRENT SCHEDULE INDICATES WE WOULD FIND OUT IN OCTOBER OF THIS YEAR, AND YOUR RESOLUTION OF SUPPORT IS A CRITICAL PIECE TO THE OVERALL APPLICATION.

THIS SLIDE SHOWS YOU PORTIONS OF THE TEN MILE LOOP TODAY, BUT AGAIN, IF THIS APPLICATION IS ACCEPTED AND WE GET FUNDING, WE'D BE ABLE TO COMPLETE THE LOOP FOR THE MISSING PORTIONS, AND THIS SLIDE KIND OF GIVES YOU AN IDEA OF THE COMPLETED LOOP. WE WERE TALKING ABOUT 4.6 MILES OF SIDEWALK, AND ABOUT 3.9 MILES OF TEN FOOT WIDE SHARED USE PATH TRAILS. SIDEWALKS.

THIS BASICALLY COMES FROM THE MOBILITY PLAN.

YOU'VE SEEN SOME INFORMATION, A STATUS UPDATE ON THIS SOME MONTHS BACK.

SO THAT HASN'T CHANGED.

WE'RE STILL LOOKING TO ADDRESS AS MANY OF THE CONNECTING SIDEWALK SEGMENTS AS WE CAN.

SIDEWALK SECTIONS THAT CONNECT TO THE LOOP TRAIL.

THIS SLIDE GIVES YOU A LITTLE BIT OF AN IDEA.

REVIEW INFORMATION, BUT HOW? WE'VE PRIORITIZED THE 121 MILES OR SEGMENTS OF SIDEWALK ACROSS THE CITY.

WE'VE IDENTIFIED SOME SHORT TERM THAT COULD BE THAT WERE RECOMMENDED TO BE COMPLETED IN THE NEXT FIVE YEARS.

MIDTERM AND THE 5 TO 10 YEAR TIME FRAME, AND THEN LONGER TERM THAT WE RECOMMEND BE COMPLETED IN THE NEXT 20 YEARS.

SO THOSE PREVIOUS TWO SLIDES WERE FROM THE MOBILITY PLAN.

NOW, THIS IS HOW THIS GRANT APPLICATION, THIS $16 MILLION PROJECT, WOULD IMPACT WHAT'S IN THE MOBILITY PLAN AND BASICALLY NINE OUT OF THE 12 SHORT TERM PROJECTS WOULD BE COMPLETED WITH THE WITH THE GRANT AND TWO OF THE SIX MID TERM BE COMPLETED.

AGAIN, IF WE'RE SUCCESSFUL.

SO OUR GOAL WOULD BE TO COMPLETE THE TEN MILE LOOP AND 80% OF THE SHORT TERM PROJECTS WITH THE CURRENT FUNDING THAT'S ALREADY ALLOCATED IN THE CAPITAL PROGRAM. SO I MENTIONED THE 20% OR FUNDING THAT THE CITY ALREADY HAS IN THE GO BOND PROGRAM AS YOU'RE AWARE, THERE'S JUST UNDER 1.3 MILLION ALLOCATED FOR SIDEWALKS.

[00:50:04]

SO WE'VE COME BACK TO YOU PREVIOUSLY AND SAID THAT WE WERE GOING TO PUT SIDEWALK PROJECTS BASICALLY ON HOLD PENDING THIS THIS GRANT APPLICATION BECAUSE WE WOULD NEED THAT FUNDING AS MATCHING FUNDS.

THERE'S ALSO A LITTLE BIT OF TIF FUNDING FOR RENFRO STREET, PEDESTRIAN IMPROVEMENT OF ALMOST $200,000, AND THEN THERE'S FUNDING FOR ELK DRIVE, HILLSIDE DRIVE AND FM 931, ALSO IN THE GO BOND PROGRAM.

THAT TOTAL PROJECT'S ABOUT A LITTLE OVER A MILLION, BUT THE SIDEWALK PORTION OF IT IS JUST OVER $500,000.

SO WE'RE ONLY COUNTING THE SIDEWALK PORTION TOWARDS THIS POTENTIAL MATCHING FUNDING.

SO IF YOU ADD THOSE THREE, WE GET JUST UNDER $2 MILLION FOR THE EXISTING FUNDING, MEANING WE'RE A LITTLE BIT SHY, ABOUT $1.2 MILLION SHY OF THE 20% MATCH.

WE'RE WORKING PRETTY HARD TO TRY AND UPDATE THE FIVE YEAR CIP.

NOW THAT'LL COME BACK TO COUNCIL IN THE NEXT COUPLE OF MONTHS.

FEELS LIKE A COUPLE DAYS, BUT WE'RE WORKING TO BRING THAT BACK AND THIS WOULD BE ONE OF THE ADJUSTMENTS THAT WE WOULD ASK YOU TO CONSIDER IN THAT NEW CIP SO THAT WE WOULD ACTUALLY HAVE THE FULL 3.2 AVAILABLE FOR THE MATCH.

WE'LL HAVE THAT. WE'LL MAKE THAT ASK OF YOU BEFORE WE KNOW ABOUT THE GRANT, BECAUSE WE WON'T KNOW.

THEY WON'T MAKE THEIR DECISIONS UNTIL OCTOBER.

SO WE'LL LIKELY BRING YOU RECOMMENDATIONS FOR THE UPDATED CIP THAT INCLUDE THAT INCLUDE THE GRANT BEING SUCCESSFUL, THE APPLICATION BEING SUCCESSFUL, AND THEN IF FOR SOME REASON WE'RE NOT SUCCESSFUL WITH THE APPLICATION, WE WOULD COME BACK WITH FUTURE ADJUSTMENTS TO REALLOCATE THOSE FUNDS.

A LITTLE BIT OF TIMELINE.

WE'VE COVERED SOME OF THIS, BUT JANUARY WE SUBMITTED THE INITIAL APPLICATION.

MARCH, WE WERE NOTIFIED THAT WE WERE SELECTED TO PROCEED TO THE NEXT ROUND.

HERE TODAY, WE'RE SEEKING YOUR RESOLUTION OF SUPPORT AND AUTHORIZATION TO SUBMIT THE DETAILED APPLICATION, WHICH IS DUE IN JUNE.

OCTOBER, WE'LL FIND OUT IF WE ARE SUCCESSFUL AND THEN ASSUMING THAT WE'RE SUCCESSFUL JANUARY, WE WOULD LIKELY BE BACK TO COUNCIL WITH AN ADVANCED FUNDING AGREEMENT AND A DESIGN CONTRACT TO GET THE PROJECT STARTED.

DECEMBER OF '24, WE ANTICIPATE BEING PREPARED TO PUT THE PROJECT OUT FOR CONSTRUCTION BIDS APPROXIMATELY IN FEBRUARY OF '25 OR THE CONSTRUCTION CONTRACT AND THEN SPRING OF '26 COMPLETE THE PROJECT.

SO TWO VERY HIGH LEVEL OPTIONS FOR YOU, YOUR CONSIDERATION EITHER TO APPROVE THE RESOLUTION OR DENY IT AND OBVIOUSLY WE RECOMMEND YOU APPROVE IT.

I'D BE HAPPY TO TAKE ANY QUESTIONS.

SO THE ONE THAT'S RESPONSIBLE FOR THE GRANT WOULD BE TXDOT? IT'S A TXDOT PROGRAM.

YES, SIR.

IS COG INVOLVED IN THAT AT ALL? NO, SIR.

ANY OTHER QUESTIONS? YES.

OH, I JUST WENT BLANK.

OKAY, REAL QUICK, ON THE SHARED USE PATH PROJECTS, I KNOW WE'RE TALKING ABOUT MONEY HERE, BUT I JUST WANT TO ASK ABOUT THOSE.

WHAT DOES THAT MEAN AND WHAT DOES THAT LOOK LIKE? WHAT I'M CONCERNED WITH IS THAT WE'RE AND I KNOW YOU BROUGHT THIS UP A COUPLE OF MEETINGS AGO, BUT I WILL STATE IT AGAIN THAT WE'RE SHARED USE MAKES ME THINK OF WHAT WE BUILT OVER THERE ON IRENE AND THE NUTTINESS OF WHAT THAT WAS.

THINK OF SHARED USE AS A MUCH WIDER.

IT'S NOT WELL, IT'S WIDER THAN A SIDEWALK.

SO IT'S EITHER GOING TO BE WELL, IT'S GOT TO BE AT LEAST EIGHT FEET WIDE, BUT WE'RE LOOKING AT TEN FEET WIDE AND IT'S BASICALLY A TRAIL NOT THE ON-STREET.

SO IT'S FOR PEDESTRIANS AND BICYCLE? SURE. YES. OKAY.

OKAY, THE OTHER QUESTION I HAVE ABOUT THIS GRANT IS DO WE BY ANY CHANCE BECAUSE REMEMBER, WE VOTED A COUPLE A YEAR OR SO AGO TO LET GO OF A GRANT.

DO WE KNOW BY CHANCE IF THERE'S ANY CRAZY HOOPS WE'VE GOT TO JUMP THROUGH TO ACTUALLY ACCEPT THIS GRANT? BECAUSE YOU KNOW HOW THEY LIKE TO GIVE US GRANTS AND THEN SAY, BUT YOU HAVE TO DESIGN THIS WAY OR BUILD THIS WAY OR DO THIS AND THIS.

IS THERE ANYTHING TIED TO THIS THAT WE SHOULD BE AWARE OF? YES, IN MY POSITION, IT PROBABLY WOULDN'T BE THE BEST THING FOR ME TO DESCRIBE IT AS CRAZY, BUT THERE ARE REQUIREMENTS FOR ENVIRONMENTAL REVIEWS AND SOME THINGS THAT MIGHT NOT ALWAYS APPLY, BUT ALL THE FUNDING AND ALL THIS IS SET UP WITH ALL THAT IN

[00:55:07]

MIND. SO I THINK THE I DIDN'T MEAN TO CUT YOU OFF, ERIC.

I WOULD JUST SAY THE DIFFERENCE HERE IS THE AMOUNT OF FUNDS THAT WE'RE LOOKING AT, $16 MILLION IS SIGNIFICANT.

I THINK THE ONE YOU'RE REFERRING TO WAS ON THE ALSBURY BRIDGE, AND IF I REMEMBER RIGHT, IT WAS ABOUT $1 MILLION WAS THE GRANT, WHICH ADDED A LOT OF COST AND TIME HERE.

IT'S A LOT OF MONEY THAT WOULD WE BELIEVE IT'S WORTH CHASING A LOT.

EVEN IF THERE'S A FEW HOOPS, IT'S 16 MILLION.

WE'LL CHECK A FEW BOXES FOR THAT.

YEAH. SO AS LONG AS IT'S NOT SOMETHING THAT WOULD GO AGAINST LIKE UPDATING THIS DESIGN FROM WHAT WE DID OVER THERE AND WE WOULD START THIS DESIGN WITH ALL THAT IN MIND. SO IT WOULDN'T INCREASE OUR COSTS BEYOND WHAT WE'RE PLANNING.

OKAY, GREAT. THANK YOU.

WILL WE SEE THE DESIGN OR THE LAYOUT BEFORE IT'S IMPLEMENTED? OH, ABSOLUTELY.

OKAY, I JUST DON'T WANT TO--I DON'T WANT ANOTHER IRENE.

WE'RE WELL OVER A YEAR FROM EVEN.

WELL, WE'RE ALMOST A YEAR AWAY FROM EVEN HAVING THE DESIGN CONTRACT START, SO WE WOULD DEFINITELY COME BACK AND GIVE YOU AN UPDATE THROUGHOUT AND WE'LL DEFINITELY HAVE TO BUILD TO I HOPE IT WILL NOT BE TO THE EXTENT OF IRENE.

I THINK THIS WHOLE COMMUNITY COULD AGREE THAT WAS JUST WONKY, BUT THIS WILL HAVE TXDOT THERE WILL BE SOME ELEMENTS OF TXDOT STIPULATION.

THEY WANT IT TO BE UNIFORM FOR WHATEVER, YOU KNOW, THE TYPE OF PROJECT IS ACROSS THE BOARD, BUT JUST LIKE BRYAN SAID, I THINK THE OPPORTUNITY TO GO AFTER A LARGER SUM OF MONEY BEFORE IT WAS THAT WAS A SMALL AMOUNT OF MONEY FOR A LOT OF WORK, AND THIS IS, YOU KNOW, A LOT OF MONEY, AND ALTHOUGH JUST LIKE ERIC WAS SAYING, AS WE'RE DOING THIS, IT'S GOOD TO HEAR THAT IT'S NOT GOING TO ADD ANY WORK OR ADD ANY DOLLAR FIGURES TO WHAT WE'RE ALREADY PLANNING TO DO, BUT IT IS AN OPPORTUNITY TO CHECK OFF SOME OF THOSE SHORT TERM PROJECTS, NINE OF 12 AND SOME MID-TERM.

I THINK THAT'S REALLY EXCITING, AND TO COMPLETE THAT TEN MILE LOOP IS JUST IT'S KNOWING HOW POPULAR OUR TRAILS ARE AND HOW WELL USED ALL OF THAT IS IN THIS COMMUNITY.

I'M EXCITED FOR IT.

SO THANKS. THESE GRANTS ARE A LOT OF WORK AND I APPRECIATE STAFF IN THE AMOUNT OF TIME LIKE ONE JUMPING ON THE OPPORTUNITY WHEN YOU SAW IT BECAUSE I GET EMAILS JUST TXDOT ANNOUNCES THIS GRANT OPPORTUNITY AND SO IT'S AWESOME IT'S A LOT TO KEEP A PULSE ON AND SO WE APPRECIATE YOU FOR DOING THAT SEEKING OUT THIS OPPORTUNITY AND FINDING VALUABLE PROJECTS THAT COULD BENEFIT FROM IT.

THANK YOU. I'LL BE SURE TO PASS THAT ALONG TO THE TEAM.

ANYBODY ELSE? YEAH, I'M GOING TO I'M NOT GOING TO REPEAT EVERYTHING I SAID ABOUT THE PROJECT THAT WE'VE DONE ALREADY, BUT I JUST I WANT TO SEE AS MUCH COMMUNITY ENGAGEMENT, NOT NECESSARILY JUST THE COUNCIL, BUT I THINK EVERYBODY IN THE COMMUNITY NEEDS TO HAVE A LOOK AT THE CONCEPT DESIGNS AND THE VERY, VERY BASICS THAT WE'LL GET, AND THAT COULD BE AS EARLY AS JANUARY OF NEXT YEAR AS I'M READING YOUR TIMELINE.

SO I PERSONALLY WOULD LIKE TO HAVE AN UP CLOSE LOOK AT THIS BEFORE THE PLANS START TO REALLY GET DRAWN.

YOU KNOW THIS I DON'T KNOW IF THIS INCLUDES A SEGMENT ALONG ALSBURY, BUT THAT'S GOING TO BE ONE OF THE MOST CHALLENGING THINGS WE'VE EVER TRIED TO ENGINEER, AND THAT'S GOING TO HAVE A LOT OF STAKEHOLDERS, A LOT OF JUST ABOUT EVERY ELEMENT TO A CONSTRUCTION PROJECT THAT CAN MAKE IT DIFFICULT AND HARD TO DO AND HARD TO COME UP WITH A USER FRIENDLY DESIGN.

SO THAT'S ALL.

JEN BASHAM HAS COME OUT REALLY, REALLY GOOD AT SHOWING STUFF TO THE TO THE CITIZENS.

SO WE'RE GOING TO FOLLOW HER LEAD.

OKAY, VERY GOOD, BUT THAT DESIGN CONTRACT, AGAIN, IT COMES BACK HOPEFULLY IN THE JANUARY 24TH TIME FRAME.

SO SHORTLY AFTER THAT, I THINK WE WOULD HAVE SOMETHING THAT WE WOULD BE ABLE TO HAVE SOME PUBLIC MEETINGS ON AND GET MORE FEEDBACK FROM YOU AND THE COMMUNITY TO MAKE SURE WE'RE ALL MOVING IN THE SAME DIRECTION.

ANYBODY ELSE? IS THERE A MOTION? OKAY, I GOT A MOTION BY VICTORIA AND A SECOND BY RICK.

PLEASE VOTE. PASSES UNANIMOUSLY.

THANK YOU, MAYOR AND COUNCIL.

THAT BRINGS US TO ITEM 7C.

CONSIDER APPROVAL OF AN ORDINANCE GRANTING GRANTING A FRANCHISE TO WASTE CONNECTION LONE STAR, INC.

[7.C. Consider approval of an ordinance granting a franchise to Waste Connections Lone Star, Inc. for residential solid waste and recycling collection services in the City, authorizing an amendment to an existing solid waste franchise agreement with Waste Connections Lone Star, Inc. by amending the renewal date and extending the term five years pursuant to renewal terms under the current contract in the amount of $23,731,155.34, and finding that this ordinance may be considered and approved at only one meeting of the City Council. (First and Final Reading) (Staff Presenter - Eric Oscarson, Director of Public Works)]

FOR RESIDENTIAL SOLID WASTE AND RECYCLING COLLECTION SERVICES IN THE CITY.

AUTHORIZING AN AMENDMENT TO THE EXISTING SOLID WASTE FRANCHISE AGREEMENT WITH WASTE CONNECTION, LONE STAR INC.

BY AMENDING THE RENEWAL DATE AND EXTENDING THE TERM FIVE YEARS PURSUANT TO RENEWAL TERMS UNDER THE CURRENT CONTRACT IN THE AMOUNT OF $23,731,155 AND THE ALL IMPORTANT $0.34, AND FINDING THAT THIS ORDINANCE MAY BE CONSIDERED AND APPROVED AT ONLY ONE MEETING IN THE CITY COUNCIL.

THIS IS BEFORE CITY COUNCIL ON FIRST AND FINAL READING.

[01:00:02]

THE STAFF PRESENTER IS THE DIRECTOR OF PUBLIC WORKS, ERIC OSCARSSON.

UH, GOOD EVENING.

THANK YOU, AMANDA, AND SORRY FOR THAT CRAZY NUMBER.

I APOLOGIZE.

GOOD EVENING, MAYOR.

GOOD EVENING, COUNCIL.

TONIGHT, I'M HERE TO PRESENT TO YOU ABOUT THE SOLID WASTE AND RECYCLING CONTRACT.

EVERYBODY'S FAVORITE TOPIC.

JUST A QUICK BACKGROUND ABOUT OUR SOLID WASTE SERVICES.

SO PRIOR TO 2009, THE CITY COLLECTED SOLID WASTE AND RECYCLING SERVICES IN-HOUSE WITH IN-HOUSE STAFF.

IN 2009, IT WAS TRANSITIONED TO A SOLID WASTE AND RECYCLING CONTRACT.

THE CURRENT CONTRACT WE ARE UNDER WAS SIGNED IN 2019 WITH WASTE CONNECTIONS AND THE CURRENT CONTRACT ENDS IN 2024, MAY OF THAT YEAR , AND WE HAVE THE OPTION WITHIN THAT CONTRACT TO EXTEND IT FOR FIVE YEAR TERMS. SO YOU MIGHT BE WONDERING WHY WE'RE BRINGING THIS BACK TO YOU A YEAR BEFORE THE END OF THE CONTRACT, AND THE REASON WE DO THAT IS IN THIS INDUSTRY, THE LEAD TIME FOR THESE CONTRACTS, FOR BIDDING AND GETTING THEM ON BOARD IS CAN BE UP TO 18 TO 24 MONTHS.

SO WE NEED TO TAKE ACTION WELL BEFORE THE END OF THE CONTRACT.

JUST TO GO OVER A FEW THINGS ON RATES AND CHARGES, JUST TO REMIND EVERYONE THAT WE PROVIDE WE DO THE BILLING FOR THESE SERVICES, BUT WE DO NOT PROVIDE THESE SERVICES.

WE BILL SORRY, WE BILL THAT THROUGH OUR WATER BILL.

SO WE CHARGE THE RESIDENTS A FEE.

WE COLLECT THAT FEE AND THEN WE PAY THE MONTHLY FEES OVER TO WASTE CONNECTIONS.

THE FEES ARE ESTABLISHED THROUGH THE ANNUAL RATE STRUCTURE.

WE CHARGE THE COLLECTION FEES WHICH IS PASSED THROUGH TO WASTE CONNECTIONS, AND THEN WE ALSO CHARGE ADMINISTRATIVE AND FRANCHISE FEE ON TOP OF THAT AND THOSE ARE SET DURING THE BUDGET PROCESS AND WE'LL BE COMING BACK TO YOU AT A LATER DATE TO SET THOSE FEES.

JUST A RECAP OF WHAT OUR CURRENT CONTRACT OFFERS, ON THE SOLID WASTE SIDE, YOU HAVE BAGS OR CART SERVICE.

THEY ARE PROVIDED TWICE WEEKLY.

WE HAVE A 65 GALLON RECYCLE CART THAT'S COLLECTED ONCE WEEKLY.

WE DO BRUSH AND YARD WASTE, WHICH IS COLLECTED WEEKLY AS WELL.

ON THE SECOND DAY, UP TO THREE CUBIC YARDS, WE DO A BULKY PICKUP ONCE A MONTH.

YOU SET IT OUT ON MONDAY.

IT'LL BE PICKED UP ON FRIDAY AND THAT ROTATES THROUGH THE DIFFERENT AREAS OF THE CITY ON A WEEKLY BASIS, AND THEN WE DO ALSO A SMALL--OFFER, A SMALL COMMERCIAL OPTION, WHICH IS EITHER TEN BAGS OR 20 BAGS.

SO IT'S TWO DIFFERENT FEES, AND THAT'S OFFERED AS A TWICE A WEEK SERVICE.

JUST A REMINDER, WE DID A CITIZEN SATISFACTION SURVEY.

SO OUR CUSTOMER SERVICE DEPARTMENT, LED BY JESSE ELIZONDO, WENT AHEAD AND DID A SURVEY, AND THE HIGHEST RANKED SERVICE AT THE CITY PROVIDE WAS SOLID WASTE WITH A 92% SATISFACTION RATE WITH 50% BEING VERY SATISFIED AND 42% BEING SATISFIED WITH THE CURRENT SERVICE THAT WE PROVIDE TODAY. SO BEFORE YOU TONIGHT IS A CONTRACT EXTENSION; THIS CONTRACT WOULD BE EXTENDED THROUGH SEPTEMBER OF 2029. WE SHIFTED THE END DATE OF THE CONTRACT FROM MAY UNTIL SEPTEMBER, SO IT LINED UP WITH OUR FISCAL YEAR, SO IT WAS EASIER FOR THE BUDGETING PROCESS WITH THAT WASTE CONNECTIONS WAS REQUESTING A MINIMUM OF A 6% OR CPI INCREASE, WHICHEVER IS GREATER FOR IN OCTOBER OF THIS YEAR AS WELL AS OCTOBER OF 2024 AND THEN OCTOBER 2025 THROUGH 2028 WOULD JUST BE A STANDARD CPI INCREASE, AND THEN ON THE SMALL COMMERCIAL SIDE, THEY WOULD JUST BE DOING A CPI INCREASE ON AN ANNUAL BASIS.

BASED ON THE NUMBERS THAT WE HAVE TODAY.

THESE ARE THE ESTIMATED CONTRACT COSTS AND I WANT TO SAY ESTIMATED WE HAD TO MAKE SOME ASSUMPTIONS.

SO AS THIS BEING A PASS THROUGH CONTRACT, WE DO ANTICIPATE A 2% CUSTOMER GROWTH.

SO 2% EVERY YEAR IS BEING ADDED.

THAT'S JUST BECAUSE WE'RE ADDING ABOUT 2% MORE POPULATION TO THE CITY.

SO WE SEE ABOUT 400 NEW HOMES BEING BUILT ANNUALLY.

THEY GET GARBAGE SERVICE, OUR COSTS GO UP.

WE JUST IT'S AGAIN, IT'S A PASS THROUGH, AND THE FIRST TWO YEARS WE ARE ANTICIPATING A 6% CPI IS IN THE NEW CONTRACT, AND THEN YEARS THREE, FOUR AND FIVE, WE DO A 2% GROWTH PLUS A 5% CPI INCREASE.

YEAR FIVE, YOU'LL SEE THE NUMBERS ARE SIGNIFICANTLY HIGHER.

AGAIN, WE'RE TAKING THE CONTRACT AND EXTENDING IT FROM MAY UNTIL SEPTEMBER.

WE'RE TRYING TO GET THE CONTRACTS ON A FISCAL BASIS RATHER THAN IN A MID-YEAR JUST MAKES IT EASIER FOR BUDGETING PURPOSES, AND WITH THAT, STAFF IS RECOMMENDING APPROVAL OF THE ORDINANCE AS WELL AS THE AMENDMENT TO THE CONTRACT TONIGHT AND I'LL TAKE ANY QUESTIONS.

ANYBODY? IS THERE A MOTION? SO MOVE.

SECOND.

I HAVE A MOTION BY DAN AND A SECOND BY TAMARA.

[01:05:02]

PLEASE VOTE. PASSES UNANIMOUSLY.

THANK YOU. THANK YOU, MAYOR AND COUNCIL.

THAT BRINGS US TO ITEM 7D.

[7.D. Consider approval of a contract with Siddons Martin Emergency Group to purchase two Pierce-Custom Velocity PUC engines, and communication components through a cooperative purchasing agreement with Houston Galveston Area Council in the amount not to exceed $2,600,000. (Staff Presenter: Josh Jacobs, Assistant Chief)]

THIS IS TO CONSIDER APPROVAL OF A CONTRACT WITH SEEING MARTIN EMERGENCY GROUP TO PURCHASE TWO PIERCE CUSTOM VELOCITY PUC ENGINES AND COMMUNICATION COMPONENTS THROUGH A COOPERATIVE PURCHASING AGREEMENT WITH HOUSTON GALVESTON AREA COUNCIL IN THE AMOUNT NOT TO EXCEED $2.6 MILLION.

I WAS GOING TO SAY STAFF PRESENTER IS JOSH JACOBS AS ADVERTISED, THE ASSISTANT FIRE CHIEF , BUT APPARENTLY WE'RE GOING TO GET THE FIRE CHIEF, KT FREEMAN.

HI, CHIEF. HI, AMANDA.

THANK YOU. I'M JUST GOING TO OPEN WITH A FEW COMMENTS AND TURN THE REINS OVER TO JOSH JACOBS.

I JUST WANT TO SHARE SOME THINGS, AND AS YOU KNOW, JOSH IS ONE OF OUR ASSISTANT CHIEFS, OBVIOUSLY, AND THIS AREA OF RESPONSIBILITY IS IN HIS PORTFOLIO.

SO I THINK IT'S APPROPRIATE FOR HIM TO SHARE THE LION'S SHARE OF IT, BUT I DO WANT TO SHARE SOME IMPORTANT CONTEXT IN TONIGHT'S DISCUSSION, AND THE REASON WHY WE'RE BRINGING THIS TO YOU TONIGHT INSTEAD OF WHAT WOULD NORMALLY BE MY STRATEGIC PRESENTATION DURING DURING THE SUMMER MONTHS, IT'S BECAUSE TIME IS OF THE ESSENCE.

WE FOUND THIS OUT JUST ABOUT 3 OR 4 WEEKS AGO, AND WE'RE GOING TO GO INTO SOME DETAIL ABOUT THIS PURCHASE AGAIN, WHY TIME IS OF THE ESSENCE IN THIS.

WE HAVE THE OPPORTUNITY TONIGHT, SUBJECT TO YOUR APPROVAL, TO SAVE SOME SIGNIFICANT DOLLARS, ABOUT $250,000.

ALSO, AS WE ALL KNOW, SUPPLY CHAINS, MARKET FORCES CONTINUE JUST TO CREATE AND WREAK HAVOC ON US IN GENERAL AT ANY GIVEN TIME.

I CAN'T FIND FRITOS OR BEAN DIP, YOU KNOW, AT THE STORE.

SO BUT IT CERTAINLY HAVING SIGNIFICANT IMPLICATIONS IN OUR OPERATIONS, BUT THE GOOD THING IS THAT WE ARE POISED AND WE STAY ALIGNED AND WE STAY ABREAST OF WHAT THE ISSUES ARE, AND SO IT ALLOWS US TO FORECAST AND TO PLAN STRATEGICALLY FARTHER IN THE FUTURE, AND THAT'S WHAT WE MUST DO TONIGHT AND WHAT WE'RE DOING IN OUR IN ALL OF OUR OPERATIONS.

IT'S GOING TO TAKE ABOUT THREE YEARS IF IT'S APPROVED.

THIS IS SOME STAGGERING UPDATES THAT IT'S GOING TO TAKE ABOUT THREE YEARS TO GET THIS THESE APPARATUSES DELIVERED.

ONE OF THE THINGS THAT I THINK IS INCREDIBLY IMPORTANT FROM A POLICY DECISION, A FISCAL DECISION, IS THE FUNDING IS CURRENTLY AVAILABLE.

THE PRICE WILL BE LOCKED IN.

THERE'S NO MONEY THAT WILL BE REQUIRED TO PUT DOWN PAYMENT WILL NOT BE DUE UNTIL WE RECEIVE THE APPARATUS.

AGAIN, WE ANTICIPATE IT COULD BE UP TO THREE YEARS, AND WE'VE WORKED WITH MARTIN'S GROUP AND THEY'RE GOING TO BE UPDATING EVERYONE THAT AGAIN, NOT TAKING JOSH'S THUNDER AWAY, BUT WE'RE GOING TO OUR GOAL IS TO HIT A RESET ON HOW WE PLAN TO REPLACE OUR APPARATUS AND WE'LL BE MOVING FROM A 20 YEAR RECOMMENDATION OR PRACTICE TO A 16 YEAR RECOMMENDATION.

AGAIN, JOSH IS GOING TO GIVE YOU ALL THOSE DETAILS AND A LITTLE BIT MORE OF THE WHYS BEHIND IT.

SO I JUST WANTED TO HAVE AN OPPORTUNITY TO LEAD OFF WITH COUNCIL TONIGHT TO LET YOU KNOW THAT WE WOULD NOT BE HERE BRINGING THIS TO YOU UNLESS WE FELT THERE WAS AN URGENT NEED TO DO SO, AND BECAUSE TIME IS OF THE ESSENCE AND WHAT'S AT STAKE.

SO I'LL BE AVAILABLE FOR ANY QUESTIONS, AND WITH THAT, I'M GOING TO TURN THIS OVER TO ASSISTANT CHIEF JOSH JACOBS.

GOOD EVENING, MAYOR AND COUNCIL.

JOSH JACOBS, ASSISTANT FIRE CHIEF.

I'M GOING TO EXPAND A LITTLE BIT ON WHAT CHIEF FREEMAN SHARED WITH YOU ON WHY WE'RE BRINGING THIS TO YOU NOW AND WHY IT'S SO IMPORTANT FOR US.

SO SOME OF THE OBJECTIVES I WANT TO COVER WITH YOU IS THE HISTORICAL BACKGROUND, HOW WE'VE TYPICALLY REPLACED APPARATUS, THE TIMELINES WHERE WE'RE CURRENTLY AT, THE STATUS OF OUR FLEET, THE PLAN FOR SUCCESS WE'VE COME UP WITH WORKING WITH FINANCE AND PUBLIC WORKS AND EVERYBODY, AND THEN PRESENT AN ACTION ITEM FOR YOUR CONSIDERATION. SO HISTORICALLY, OUR APPARATUS, OUR LARGER APPARATUS HAVE A 20 YEAR LIFE SPAN.

THEY'LL SPEND TEN YEARS FRONTLINE.

SO THOSE ARE THE TRUCKS THAT THE GUYS ARE ON EVERY DAY, HEADING OUT TO THE CALLS AND THEN SPEND TEN YEARS IN RESERVE STATUS.

SO THEY'RE THE BACKUP APPARATUS WHEN WE HAVE TO DO THE PREVENTATIVE MAINTENANCE OR IF THERE'S AN ISSUE WITH OUR FRONTLINE APPARATUS.

SO SOME OF THESE KIDS HERE POTENTIALLY WATCHING A FIRE TRUCK, THEY COULD BE RIDING ON ONE DAY.

THE LAST ENGINE WE PURCHASED WAS IN 2019.

IT COST US ABOUT $780,000, AND AT THAT TIME, WHEN YOU ORDERED ONE OF THESE LARGER APPARATUS, IT WAS ABOUT 12 MONTHS FOR DELIVERY AFTER YOU ORDERED THE APPARATUS.

SO SOME OF THE CHALLENGES THAT WE'RE FACING WHILE WE'RE BRINGING THIS TO YOU, WE'RE EXPERIENCING A RISE IN BOTH FREQUENCY AND LENGTH OF THE OUT-OF-SERVICE EVENTS ON THESE APPARATUS. FOR EXAMPLE, JUST A MONTH AGO, WE HAD A RESERVE ENGINE THAT WAS OUT OF SERVICE FOR OVER A MONTH, JUST WAITING ON A PART.

[01:10:07]

FLEET DOES THEIR PART.

THEY ARE AWESOME AND THEY'VE DONE REALLY WELL IN KEEPING THESE IN SERVICE WHEN THEY CAN, BUT WHEN THESE TRUCKS EXPERIENCE OUT-OF-SERVICE ISSUES WITH ELECTRONICS AND STUFF LIKE THAT, WE'RE WAITING ON A PART FOR MONTHS ON END SOMETIME, AND THESE THESE TRUCKS CAN'T RESPOND TO CALLS.

ANOTHER CAUSE FOR THIS IS BURLESON FIRE HAS SEEN A SIGNIFICANT INCREASE IN CALL VOLUME SINCE THIS RULE WAS IMPLEMENTED? THIS 20 YEAR RULE, THIS 20 YEAR TIMELINE HAS BEEN IN PLACE SINCE I STARTED HERE IN 2004 AND OUR CALL VOLUME HAS INCREASED SIGNIFICANTLY.

SO WE'RE PUTTING MORE MILES AND MORE HOURS ON THESE TRUCKS AND THEN THE COMPLEXITY OF THE FIRE APPARATUS, MORE MOVING PARTS, MORE COMPUTERS AND CHIPS AND BUTTONS AND EVERYTHING, MORE POINTS OF FAILURE THAT ARE CAUSING THESE ISSUES.

SO THE SAME ENGINE TODAY, THE ONE WE JUST TALKED ABOUT FROM 2019, COSTS A LITTLE OVER $1 MILLION AT THIS 32% PRICE INCREASE, AND SO TO PROVIDE A LITTLE BIT OF BALANCE TO THIS SLIDE, THAT SHOCKING NUMBER, I INCLUDED A PICTURE OF A PUPPY THAT YOU CAN REFER TO AND KIND OF BALANCE OUT THAT SHOCKING NUMBER THERE, AND IT HAPPENS TO BE A HUSKY PUPPY BECAUSE IT'S MY NINE YEAR OLD DAUGHTER'S FAVORITE TYPE OF PUPPY.

SO, AGAIN, A SIGNIFICANT INCREASE SINCE THE YEAR OF 2019, 32% INCREASE IN PRICE AND A 26 TO 27 MONTH PROPOSED DELIVERY TIME FRAME, AND WHAT WE'RE ACTUALLY SEEING IS SEVEN, EIGHT, NINE MONTHS BEYOND THAT.

TYPICALLY IT GETS PUSHED BACK.

SO WE'RE LOOKING CLOSER TO 32 TO 36 MONTHS.

SO UPON FINDING OUT THIS INFORMATION ABOUT THE PRICE AND DISCUSSING THE ISSUES WE'VE BEEN HAVING WITH THESE RESERVE APPARATUS, WE SET UP MEETINGS WITH FINANCE AND PUBLIC WORKS AND CITY MANAGER'S OFFICE, AND WE MUTUALLY AGREED UPON.

A LIFE SPAN FOR A LARGE APPARATUS NEEDS TO BE REDUCED FROM 20 YEARS TO 16 YEARS.

THIS WOULD BE EIGHT YEARS FRONTLINE AND EIGHT YEARS RESERVE SO THAT WE'RE NOT REACHING THE END OF LIFE UTILITY OF THESE TRUCKS AND AREN'T HAVING THE NUMBER OF ISSUES AND THE PARTS ISSUES THAT WE'VE BEEN EXPERIENCING WITH THESE RESERVE APPARATUS AND WE'RE STAFF IS UNIFIED AND MOVING FORWARD WITH THE 16 YEAR LIFESPAN, THE EIGHT YEAR FRONTLINE, EIGHT YEAR RESERVE IN ORDER TO ENHANCE THE CONTINUITY OF SERVICE OF OUR PRIMARY TRUCKS.

HOW DID YOU COME UP WITH EIGHT? WHY IS THAT A MAGICAL NUMBER? SO WE STARTED OFF WITH A 20.

WE KIND OF NEED EVEN NUMBERS SO THAT IT SPENDS THE SAME NUMBER OF YEARS IN THE FRONT AS THE RESERVE SO THAT WHEN THE RESERVE GOES OUT, THAT FRONT LINE IS MOVING TO THE SECOND, THE RESERVE.

WE DISCUSSED 15 AND SO YOU CAN DO LIKE A SEVEN AND A HALF, SEVEN AND A HALF, BUT THAT WAS KIND OF THE NUMBER BETWEEN THE 15 AND 20 THAT WE FELT LIKE WE COULD GET THE MOST USEFULNESS OUT OF IT.

I PRESUME THE FIRST ROUND OF HAVING THIS EIGHT AND EIGHT IS KIND OF EXPERIMENTAL SOMETHING YOU'LL COME BACK AND UPDATE AS FAR AS LIKE, YES, THAT WAS ENOUGH, RIGHT ON KEY OR NO, IT WAS STILL OVERDOING IT BECAUSE WE'RE ONLY GOING TO GROW.

WE'RE ONLY GOING TO HAVE TO COVER MORE MILEAGE.

WE'RE ONLY GOING TO HAVE THESE BASICALLY, IT'S YOUR OFFICE ON WHEELS RUNNING, YOU KNOW, ALL THE TIME.

SO I PRESUME IT'S JUST KIND OF LIKE A SHOT IN THE DARK.

IT IS SOMEWHAT, BUT OUR CURRENT RESERVE APPARATUS, ONE OF THEM IS RIGHT ABOUT 16 YEARS NOW AND ANOTHER ONE IS COMING UP ON 14 AND THAT'S KIND OF WHEN WE STARTED NOTICING, BUT I THINK ONCE WE GET SOME OF THE SOFTWARE IN PLACE WITH CARTEGRAPH, WITH PUBLIC WORKS, WE'LL BE ABLE TO TRACK THESE ISSUES MUCH BETTER AND BE ABLE TO QUANTIFY THOSE AND KIND OF SEE WHEN THAT COST AND OUT OF SERVICE TIME REALLY STARTS AFFECTING US.

GREAT. WHAT DO WE DO AFTER A TRUCK ROLLS OUT OF RESERVE? WE USUALLY WORK WITH PUBLIC WORKS.

WE HAVE A LOT OF OPTIONS. IT CAN GO TO AUCTION.

SOMETIMES WE CAN SELL IT BACK TO THE DEALER FOR A CREDIT ON THE TRUCK OR SOMETHING LIKE THAT, BUT WE USUALLY WORK WITH PUBLIC WORKS FOR SOME TYPE OF SALE.

OKAY, THANK YOU, JOSH. OKAY, REQUIRED EQUIPMENT.

HISTORICALLY, WHEN BURLESON BUYS FIRE TRUCKS, THEY BRING THE FIRE TRUCK FORWARD AND IT DOESN'T HAVE ANY OF THE NECESSARY EQUIPMENT ON IT, AND WHAT WE'VE DONE IS WE'VE KIND OF PIECEMEALED IT TOGETHER.

THE LARGER TICKET ITEMS, WE WOULD PULL OFF THAT FRONT LINE TRUCK THAT WAS GOING TO RESERVE STATUS.

SOME OF THE SMALLER ITEMS WE'D TRY TO USE OUR MINOR TOOLS LINE ITEM AND BUY WHAT WE COULD IF BUDGET ALLOWED, AND SO WHAT WE WANT TO DO MOVING FORWARD, OUR RECOMMENDATION IS TO THINK OF THESE FIRE TRUCK PURCHASES AS A PROJECT.

SO ALL ENCOMPASSING THE FIRE TRUCK AND ALL THE REQUIRED CRITICAL FIRE AND EMS AND COMMUNICATIONS EQUIPMENT WITHIN THE FIRE TRUCK.

SO LIKE YOUR HOSES, YOUR NOZZLES, RESCUE TOOLS, ALL OF OUR MEDICAL EQUIPMENT, LIKE OUR LUCAS DEVICE AND HEART MONITOR RADIOS, WHICH THOSE DEVICES RIGHT NOW ARE REACHING END OF LIFE, SO WE NEED TO REPLACE THOSE ANYWAY, AND THEN CRADLE POINTS AND IPADS, WHICH WE USE FOR DISPATCH SERVICES, AND THAT'S

[01:15:09]

ABOUT $240,000 PER UNIT.

SO THESE ARE THE TWO APPARATUS THAT WE'RE DISCUSSING REPLACING NOW.

THESE ARE RESERVE APPARATUS.

ENGINE 194 ON THE 20 YEAR TIMELINE WAS PROJECTED TO BE REPLACED IN 2027, AND THEN ENGINE 528 WAS PROJECTED TO BE REPLACED IN 2029 UNDER THE NEW PROPOSED TIMELINE.

THIS WOULD GET US TO AUGUST OF 25 TO APRIL OF 26.

AUGUST 25TH IS THE TIMELINE ON THE PROPOSAL WE'VE RECEIVED FROM SIDDONS-MARTIN BUT OVER THE LAST 2 OR 3 PURCHASES WITH THEM, EVERYTHING'S BEEN PUSHED BACK 7 OR 8 MONTHS.

SO WE'RE PROJECTING EARLY 26 TO MID 26, AND THIS WOULD PUT ENGINE 194 AT ABOUT 18 TO 19 YEARS OLD AT THE TIME OF REPLACEMENT UNDER THE NEW TIMELINE, AN ENGINE 528 AT ABOUT 16 TO 17.

SO IT GETS US CLOSER TO THAT NUMBER THAT WE'RE TRYING TO AIM FOR.

SO THE COST AND THE SAVINGS.

SO WE'RE ASKING FOR TWO ENGINES AND THEN ALL OF THE CRITICAL AND FIRE EMS COMMUNICATIONS EQUIPMENT THAT GO ALONG WITH EACH OF THOSE AND A TOTAL NOT TO EXCEED 2.6 MILLION.

THERE IS AN OPPORTUNITY FOR SAVINGS PENDING YOUR APPROVAL TONIGHT, AND THAT WOULD BE IN THE AMOUNT OF A MINIMUM OF $223,000 AND WHERE THAT COMES FROM IS WE WERE ADVISED THAT THE EPA HAS CHANGED THE STANDARDS FOR THE ENGINES COMING OUT IN 2027.

THEY'RE GOING TO HAVE A NEW [INAUDIBLE] SYSTEM AND THOSE ENGINES ARE GOING TO BE ABOUT $70,000 MORE A PIECE, AND THE ORDERS THAT THEY'RE TAKING FOR FIRE TRUCKS ESSENTIALLY BEGINNING TODAY ARE GOING TO BE REQUIRED TO HAVE THOSE 27 ENGINES BECAUSE THAT'S HOW FAR THEY ARE OUT ON THE BUILDS FOR THEM.

SO ANY ENGINE YOU ORDER TODAY WILL HAVE A 27 ENGINE IN IT.

THERE'S ALSO QUARTERLY PRICE INCREASES.

THEY'VE TOLD US THEY'VE BEEN EXPERIENCING ABOUT 6% PRICE INCREASE ANNUALLY OVER THE PAST COUPLE OF YEARS AND THEY'VE BROKEN THEM DOWN QUARTERLY, AND THE NEXT ONE IS DUE IN AUGUST 21ST. SO THAT'S WHERE THE $223,000 COMES FROM PROJECTING OUT BETWEEN NOW AND, SAY, OCTOBER OF THIS YEAR.

IF WE PUSHED IT FURTHER OUT, THE NUMBER WOULD GO UP MORE, AND THEN AGAIN, I JUST WANT TO REITERATE WHAT CHIEF SAID.

FUNDING FOR THE TRUCKS IS NOT DUE UNTIL THE TRUCKS ARE DELIVERED.

SO JUST A QUICK SUMMARY.

WE'VE HISTORICALLY OPERATED ON A 20 YEAR TIMELINE.

WE'RE RECOMMENDING A 16 YEAR TIMELINE.

PRICES HAVE BEEN AVERAGING 6% OR HIGHER ANNUAL INCREASES THAT ARE BEING ASSESSED QUARTERLY.

WE'RE DEALING WITH LONGER LEAD TIMES, AND SO I THINK THAT REQUIRES US TO TAKE A DIFFERENT APPROACH TO REPLACING THESE APPARATUS.

I MEAN, GOD FORBID THAT ONE WAS IN A WRECK, AND WE HAD WE WERE DOWN ONE COMPLETELY AND HAD TO ORDER ONE AND WAIT THREE YEARS.

CURRENT RESERVE OUT OF SERVICE HAPPENS MORE FREQUENTLY AND FOR LONGER PERIODS OF TIME WITH PARTS MORE DIFFICULT TO SOURCE , AND WE'D LIKE TO MOVE FORWARD WITH APPARATUS AS A PROJECT, BUYING EQUIPMENT AND EVERYTHING ALTOGETHER.

SO THE ACTION REQUESTED OPTION ONE APPROVE AN AMOUNT NOT TO EXCEED 2.6 MILLION FOR THE PURCHASE OF TWO NEW PIERCE VELOCITY PUMPERS AND REQUIRED FIRE EMS AND RADIO EQUIPMENT.

OPTION TWO DENY THE PURCHASE OF THE PIERCE VELOCITY PUMPERS AND REQUIRED FIRE EMS AND RADIO EQUIPMENT AND STAFF'S RECOMMENDATION IS FOR APPROVAL OF OPTION ONE, AND THAT'S ALL I HAVE.

IF YOU HAVE ANY QUESTIONS.

WELL, I CAN ONLY SAY THAT OUR NUMBER ONE PLACE IN THIS COMMUNITY IS SAFETY, AND THIS IS ONE TIME WE CAN'T LET, LIKE MYSELF, LET THE MONEY GET IN OUR EYE IF WE NEED IT AND THEY SAY WE NEED IT, THEN WE NEED TO GET IT.

THANK YOU. I APPRECIATE YOU GUYS ANALYZING THE 20 YEAR TO THE 16 YEAR.

I THINK IT'S A VALUABLE POINT.

I BROUGHT THIS UP A COUPLE OF YEARS AGO, AND I'M CURIOUS AGAIN, IN OUR EQUIPMENT REPLACEMENT FUND, WE DON'T SPECIFICALLY HAVE A BUCKET FOR FIRE TRUCKS, AND I REQUESTED THAT BECAUSE THESE ARE THE LARGEST PIECES OF EQUIPMENT THAT WE PURCHASE AND THAT THERE'S SOMEWHERE THAT WE SHOULD BE BUDGETING FOR THESE LONG TERM.

WE DO. CORRECT ME IF I'M WRONG.

WE DO FACTOR THEM IN THERE.

WHAT I WOULD SAY IS THAT RIGHT NOW THEY'RE IN A 20 YEAR REPLACEMENT CYCLE.

SO THE CHANGES TONIGHT WILL NECESSITATE A CHANGE TO OUR REPLACEMENT FUND, WHICH MARTIN AND I AND BRYAN ARE ALREADY WORKING ON.

[01:20:06]

SO JOSH HAS ALREADY ALLUDED THAT WE WILL HAVE THREE YEARS LIKELY TO, YOU KNOW, HAVE ADDITIONAL CONTRIBUTIONS TO THE FUND.

SO WE'RE NOT CONCERNED ABOUT THIS AMOUNT COMING OUT OF THE FUND, BUT THERE WILL BE DISCUSSION ABOUT THAT, BUT WE DO ALL THE EQUIPMENT THAT WE FORECAST FOR REPLACEMENT IS IN THE REPLACEMENT FUND. OKAY, THANK YOU.

COUNCIL MEMBER PAYNE, I THINK JUST MY RECOLLECTION OF THE CONVERSATIONS, YOU BROUGHT IT UP 2 OR 3 YEARS AGO WHEN YOU FIRST CAME ON COUNCIL.

THAT'S ONE OF THE THINGS THAT WE CHANGED WAS TO ADD IT.

IT USED TO BE IT WASN'T IN THE ERF, BUT THAT WAS ONE OF THE CHANGES THAT WE MADE LAST 2 OR 3 YEARS, IF I REMEMBER CORRECTLY.

I MAY HAVE JUST FORGOTTEN THAT, BUT GOOD.

I'M GLAD TO HEAR THAT. SO YEAH, THIS IS GREAT, AND OF COURSE WE HAVE TWO YEARS TO FIGURE OUT THE FUNDING FOR IT, SO THAT'S GOOD.

ANYBODY ELSE. IS THERE A MOTION? THIS IS GOING TO REACH THE POINT WHERE YOU HAVE TO TAKE DELIVERY ON THIS ONE AND PLACE THE ORDER FOR THE NEXT ONE AT THE SAME TIME.

[CHUCKLING] MAYBE.

IT'S GETTING A LITTLE CRAZY.

I'LL MOVE TO APPROVE.

TOO LATE. I'LL SECOND.

MOVE TO APPROVE.

I'VE GOT A MOTION BY THE MAYOR AND A SECOND BY DAN.

PLEASE VOTE. PASSES UNANIMOUS.

GOOD JOB, JOSH.

THANK YOU. THANK YOU, MAYOR AND COUNCIL.

THAT BRINGS US TO ITEM 7E CONSIDER APPROVAL OF A PROFESSIONAL SERVICES CONTRACT WITH KOMATSU/RANGEL INCORPORATED FOR THE DESIGN OF

[7.E. Consider approval of a professional services contract with Komatsu/Rangel, Inc. dba Komatsu Architecture for design of the Burleson Fire Station 1 Renovation project in the amount of $219,831. (Staff Presenters: Errick Thompson, Deputy Director of Public Works, K.T. Freeman, Fire Chief)]

BURLESON FIRE STATION NUMBER ONE RENOVATIONS PROJECT IN THE AMOUNT OF $219,831.

THE STAFF PRESENTED TONIGHT IS ERIC THOMPSON, "DEPUTY" DIRECTOR OF PUBLIC WORKS, ENGINEERING AND FIRE CHIEF KATIE FREEMAN.

DYNAMIC DUO THERE.

GOOD EVENING AGAIN.

I THINK THIS WILL BE VERY BRIEF.

VERY IMPORTANT PROJECT, THOUGH.

I CAN HIT THE RIGHT BUTTON.

A LITTLE BIT OF BACKGROUND.

THE CURRENT FIVE YEAR CIP INCLUDED $2 MILLION FOR RENOVATION OF FIRE STATION ONE ON SOUTHWEST ALSBURY BOULEVARD, AND THAT PROJECT WAS INTENDED TO ADDRESS THINGS SUCH AS BETTER WORKOUT SPACE FOR THE FIREFIGHTERS.

ADDITIONAL RESTROOMS AND SHOWERS CONVERTING SINGLE OR DUAL DOUBLE DORM ROOMS TO SINGLES.

ADDING A STORM SHELTER.

ENHANCING FIRE SUPPRESSION.