[2.A. Receive a report, hold a discussion and give staff direction regarding fiscal year 2021-2022 Annual Comprehensive Financial Report (ACFR), Single Audit Report and the annual audit. (Staff Presenter: Martin Avila, Director of Finance) (Presented to Finance and Internal Service Committee on March 13, 2023)]

REPORT. THE SINGLE AUDIT REPORT AND THE ANNUAL AUDIT THE STAFF PRESENTED THIS EVENING IS MARTIN AVILA, DIRECTOR OF FINANCE, MR. AVILA.

MAYOR AND COUNCIL, GOOD EVENING.

I AM GOING TO DO AN INTRODUCTION IN THIS PRESENTATION.

WE HAVE JACKIE GONZALEZ.

PARTNER FROM WEAVER AND TIDWELL.

I WAS THINKING, AM I GOING TO GET HER NAME WRONG? AND I GOT IT JUST RIGHT, BUT THEN SOMETHING HAPPENED.

SO JACKIE IS GOING TO PRESENT TO THE COUNCIL THE AUDIT RESULTS OF THE FISCAL YEAR 2022 ENDING AS OF 9:30, SEPTEMBER 30TH, 2022, AND SO THIS PRETTY MUCH KIND OF BRINGS 2022 TO AN END.

IT FINALIZES ALL THE INFORMATION.

IT GETS REVIEWED BY AUDITORS, AND SO THE RESULT OF THAT BECOMES THE ANNUAL COMPREHENSIVE FINANCIAL REPORT, THE SINGLE AUDIT, A REPORT.

THEY PROVIDE OPINIONS TO THAT, AND SO SHE IS GOING TO PROVIDE A OVERVIEW OF OF THOSE RESULTS.

SO, JACKIE.

OKAY, THANK YOU, MARTIN.

GOOD EVENING. THANK YOU FOR HAVING US HERE TODAY.

I HAVE A PRESENTATION THAT I'LL GO THROUGH WITH YOU, AND THEN IF YOU HAVE QUESTIONS, I'M HAPPY TO TAKE THOSE AT THE END.

AS MARTIN MENTIONED, WE ARE WEAVER.

WE ARE A NATIONAL ACCOUNTING FIRM WITH ONE OF OUR LARGEST INDUSTRY GROUPS BEING OUR GOVERNMENT PRACTICE.

AS YOU CAN SEE THERE, BY ALL THE LITTLE ORANGE DOTS, WE ARE NATIONAL, BUT OUR LARGEST PRESENCE IS HERE IN TEXAS, AND WE HAVE SERVED TEXAS GOVERNMENT SINCE OUR FOUNDING IN 1950. I AM JACKIE GONZALEZ.

I SERVE AS YOUR ENGAGEMENT PARTNER, AND I HAVE WITH ME TONIGHT JUSTINE SINGLETARY.

SHE IS THE MANAGER ON THE ENGAGEMENT.

IN ADDITION TO BOTH OF US, WE ALSO HAVE WITH US MELISSA KIRKLAND AS OUR SENIOR ASSOCIATE, AS WELL AS VARIOUS OTHER ASSOCIATES THROUGHOUT THE FIRM, HELPING US EXECUTE THE ENGAGEMENT WHEN WE WERE HERE ON SITE AND THROUGHOUT OUR PLANNING AND CONCLUSION OF THE AUDIT.

HERE YOU'LL SEE A LITTLE BIT ABOUT OUR AUDIT CYCLE.

WE REALLY LOOK AT IT AS A CONTINUOUS PROCESS, STARTING EARLY ON WITH OUR INITIAL PLANNING SO THAT WE CAN GAIN AN UNDERSTANDING AND REALLY KEEP UP TO DATE OF WHAT'S GONE ON IN THE CITY THROUGHOUT THE YEAR AND THEN COME FOR OUR INTERIM FIELDWORK IN SEPTEMBER SO THAT WE CAN COME BACK IN DECEMBER, AND REALLY COMPLETE THE BULK OF OUR FIELDWORK.

SO WE DID THAT FOR, AS YOU CAN SEE, DECEMBER 5TH THROUGH THE 23RD AND THEN MOVED ON TO FINAL ISSUANCE OF OUR REPORTS LATE FEBRUARY ON THE 24TH, AND THEN WE PRESENTED TO THE FINANCE AND INTERNAL SERVICES COMMITTEE ON MARCH 13TH AND THEN ARE HERE WITH YOU TODAY, AND THEN WE'LL CONTINUE THAT INTO FISCAL 2023 AS WE MOVE FORWARD. OUR AUDIT IS COMPLETED IN ACCORDANCE WITH GENERALLY ACCEPTED AUDITING STANDARDS AS WELL AS GENERALLY ACCEPTED GOVERNMENT AUDITING STANDARDS AND THE UNIFORM

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GUIDANCE. THE UNIFORM GUIDANCE IS WHAT DIRECTS OUR AUDIT OF YOUR FEDERAL AWARDS OR THOSE FEDERAL FUNDS THAT YOU RECEIVE.

WE DO A RISK BASED AUDIT.

SO THROUGHOUT THAT UNDERSTANDING THAT WE DO THROUGHOUT THE YEAR, OUR PLANNING AND THOSE INTERIM PROCEDURES, WE REALLY DESIGN OUR PROCEDURES AND OUR AUDIT TESTS AROUND WHERE WE SEE THE LARGEST AMOUNT OF RISK TO THE CITY.

SO THOSE AREAS HERE YOU'LL SEE IN THE BULLET POINTS RELATE TO REVENUE RECOGNITION AND THE RELATED RECEIVABLES AS WELL AS YOUR FEDERAL GRANT REVENUES AND EXPENDITURES, CAPITAL PROJECTS AND EVERYTHING THAT KIND OF GOES AROUND THOSE CAPITAL PROJECTS, INCLUDING PURCHASING AND COMPLIANCE WITH BIDDING PROCEDURES, AND THEN YOUR LONG TERM DEBT AND YOUR PAYABLES, INCLUDING THE ACCRUED LIABILITIES.

THE LARGEST BEING THE PENSION AND OPEB, AND THEN THOSE RELATED EXPENDITURES.

THROUGHOUT THE COURSE OF OUR AUDIT, WE ALSO DESIGN RESPONSES TO FRAUD, RISK AND SIGNIFICANT RISK.

WE DO NOT THINK THERE IS ANY FRAUD THAT'S GONE ON IN THE CITY, BUT WE KNOW EVERY ENTITY IS VULNERABLE TO THOSE, AND SO WE DESIGN RESPONSES TO THOSE AND TESTS THAT WILL ADDRESS THOSE.

YOU'LL SEE HERE BULLET POINTED THE MISAPPROPRIATION OF ASSETS MANAGEMENT OVERRIDING CONTROLS AND REVENUE RECOGNITION.

THROUGHOUT THE COURSE OF THOSE TESTS, WE IDENTIFIED NO IRREGULARITIES OR ERRORS OR ANYTHING UNEXPECTED THROUGHOUT THE COURSE OF THOSE TESTS.

HERE YOU'LL SEE A SNAPSHOT OF THE AUDIT RESULTS FOR THE FINANCIAL STATEMENTS.

WE HAVE ISSUED AN UNMODIFIED OPINION OR A CLEAN OPINION, IF YOU WILL.

THAT'S THE HIGHEST LEVEL OF ASSURANCE THAT WE AS YOUR INDEPENDENT AUDITORS, CAN PROVIDE.

IN OUR TESTING OF INTERNAL CONTROLS.

WE IDENTIFIED NO MATERIAL WEAKNESSES, NO SIGNIFICANT DEFICIENCIES AND NO MATTERS OF NONCOMPLIANCE MATERIAL TO YOUR FINANCIAL STATEMENTS.

AS I MENTIONED, WE ALSO PERFORM AN AUDIT OVER YOUR FEDERAL AWARDS, AND YOU'LL SEE DOWN THERE IN THE RIGHT HAND CORNER, THE MAJOR PROGRAM THAT WE AUDITED WAS THE AMERICAN RESCUE PLAN ACT OR ARPA, AND MANY OF US HAVE HEARD ABOUT THAT AS THOSE EMERGENCY FUNDS HAVE COME ABOUT.

THE CITY DOES QUALIFY AS A LOW RISK AUDITEE, WHICH MEANS IN THE LAST TWO YEARS THAT YOU HAVE NOT HAD ANY FINDINGS EITHER COMPLIANCE OR MATERIAL WEAKNESSES OVER INTERNAL CONTROLS, OVER COMPLIANCE OR YOUR FINANCIAL STATEMENTS.

WE IDENTIFIED NO MATERIAL WEAKNESSES, NO SIGNIFICANT DEFICIENCIES AND NO NON COMPLIANCE RELATED TO THAT MAJOR PROGRAM.

ADDITIONAL PROGRAM ANALYSIS THAT WE DO.

SO WE DO A LOT OF DETAILED TESTING WHEN WE LOOK AT THE SINGLE AUDIT, BUT THEN WE ALSO STEP BACK AND LOOK AT THE COMPOSITION OF COST RELATED TO YOUR MAJOR PROGRAM.

SO HERE YOU'LL SEE THAT 54% OF WHAT WENT INTO THAT MAJOR PROGRAM WAS PERSONNEL SERVICES AND THEN FOLLOWED BY THE CAPITAL OUTLAY, AND BASED ON OUR REVIEW OF THE INFORMATION, THAT'S EXACTLY WHAT WE EXPECT TO SEE GO INTO THE COST OF THAT PROGRAM.

HERE ARE JUST ADDITIONAL COMMUNICATIONS WERE REQUIRED TO COMMUNICATE TO YOU ALL KNOWN AND LIKELY MISSTATEMENTS IDENTIFIED DURING THE AUDIT OTHER THAN THOSE THAT WERE CONSIDERED TRIVIAL, WERE COMMUNICATED TO MANAGEMENT AND RECORDED AS ADJUSTMENTS TO THE CITY'S FINANCIAL STATEMENTS.

HERE YOU'LL SEE THE MOST SIGNIFICANT OF THE ADJUSTMENTS WERE POSTED.

THEY RELATE TO THE WATER AND WASTEWATER FUND.

AS YOU CAN SEE BY THE PERCENTAGES THERE AT THE BOTTOM, THEY WERE CLEARLY TRIVIAL, AND SO WE PRESENT THEM HERE BECAUSE THEY ARE LARGE NUMBERS, BUT THEY DID NOT HAVE AN OVERALL LARGE IMPACT, WHICH IS REFLECTED IN THOSE NO MATERIAL WEAKNESSES OR SIGNIFICANT DEFICIENCIES.

THE SECOND ONE IS RELATED TO ALLOCATION OF FUNDS.

THROUGHOUT THE COURSE OF THE YEAR, AGAIN, YOU CAN SEE THOSE PERCENTAGES DOWN THERE AT THE BOTTOM WERE VERY SMALL.

THERE ARE ESTIMATES IN ANY AUDIT THAT WE PERFORM, AND SO AS WE'RE TESTING THOSE AREAS, WE GO THROUGH AND WE LOOK FOR THE ASSUMPTIONS THAT ARE USED TO BASE THOSE ESTIMATES ON AND TEST THOSE.

THE LARGEST OF THE ESTIMATES THAT WE IDENTIFIED IN THE FINANCIAL STATEMENTS WERE THE PROPORTIONATE SHARE OF THE NET PENSION LIABILITY, THE PROPORTIONATE SHARE OF YOUR OPEB LIABILITY DEPRECIATION EXPENSE AND THE ALLOWANCE FOR DOUBTFUL ACCOUNTS RELATED TO PROPERTY TAXES AND UTILITY REVENUES, AND WE FOUND NO EXCEPTIONS OR ANY THING THAT WAS UNEXPECTED IN OUR TEST OF THOSE ASSUMPTIONS THAT RELATED TO THOSE ESTIMATES.

WE HAD NO MATERIAL ERRORS, IRREGULARITIES OR ILLEGAL ACTS THAT WE NOTED.

THERE WERE NO TRANSACTIONS ENTERED INTO BY WHICH THE CITY DURING THE YEAR FOR WHICH THERE WAS LACK OF AUTHORITATIVE GUIDANCE OR CONSENSUS.

THERE WERE NO DIFFICULTIES OR DISAGREEMENTS THROUGHOUT THE COURSE OF THE AUDITS.

NO INDEPENDENCE ISSUES AND THEN WE ARE NOT AWARE OF ANY ADDITIONAL CONSULTATIONS OR KIND OF SHOPPING FOR A SECOND OPINION FROM OTHER ACCOUNTANTS.

MOVING ON TO HIGHLIGHTS.

FOR THE FINANCIAL STATEMENTS, THIS IS JUST THE GENERAL FUND ALONE.

SO YOU'LL SEE HERE TOTAL ASSETS OF JUST OVER 27.6 MILLION LIABILITIES OF CLOSE TO 3 MILLION WITH DEFERRED INFLOWS OF RESOURCES OF 2.7. THAT BRINGS US TO OUR FUND BALANCES AND YOU'LL SEE THE VARIOUS CATEGORIES OF FUND BALANCES NON SPENDABLE OF 27,000 AND THEN OUR COMMITTED

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AMOUNTS OF 405,000 RELATED TO DEBT SERVICE, JUST OVER A MILLION RELATED TO OTHER PURPOSES , AND THAT BRINGS US TO TOTAL UNASSIGNED IN THE GENERAL FUND OF JUST OVER 20.46 MILLION.

REVENUES FOR THE YEAR WERE 47.9 MILLION, WITH EXPENDITURES OF JUST AT 49, WHICH BROUGHT YOUR TOTAL DEFICIENCY OF REVENUES TO EXPENDITURES OF RIGHT AT $1 MILLION, BUT THEN YOU HAD OTHER FINANCING SOURCES COME IN AT 4.6.

SO THAT BROUGHT A TOTAL NET CHANGE IN FUND BALANCE OF JUST OVER 3.5 MILLION.

HERE IS JUST HOW THAT LOOKS GRAPHICALLY.

SO YOU CAN SEE HERE FOR THE GENERAL FUND, TOTAL REVENUE FOR 2022 AND 48% OF THAT COMING FROM PROPERTY TAXES AND THEN 29% COMING FROM SALES AND USE TAX, WHICH OF COURSE IN THAT GENERAL FUND IS WHAT WE EXPECT TO SEE.

HERE IS A SNAPSHOT OF YOUR EXPENDITURES FOR THE GENERAL FUND.

AGAIN, YOU CAN SEE THE LARGEST PORTION, AT 55.7% GOING TO PUBLIC SAFETY.

AGAIN, WHAT WE EXPECTED TO SEE.

HERE IS THE BUDGET TO ACTUAL SO YOU'LL SEE THE ADOPTED, AMENDED AND ACTUAL BUDGET AND THEN THE DIFFERENCE IN REVENUE AND EXPENDITURES FOR THE YEAR.

SO ACTUAL REVENUES OF $48 MILLION WERE MORE THAN BUDGETED BY 1.3 MILLION.

YOUR ACTUAL EXPENDITURES OF 49.1 MILLION WERE LESS THAN BUDGETED BY 0.7 MILLION, AND THEN YOUR ENDING FUND BALANCE FOR 2022, AS WE MENTIONED, WAS 21.9 MILLION, THE UNASSIGNED BEING 20.5, WHICH WAS 41.2% OF FISCAL '22 BUDGETED EXPENDITURES. I WILL TURN IT BACK OVER TO YOU FOR ANY QUESTIONS, BUT AGAIN, I WANT TO THANK YOU FOR ALLOWING US TO SERVE AS YOUR AUDITORS AND ESPECIALLY THANK MARTIN [INAUDIBLE] AND THEIR TEAMS FOR ALL OF THEIR COOPERATION AND ATTENTION TO DETAIL.

THAT MAKES THE AUDIT FOR US VERY ENJOYABLE AND FOR YOU TO HAVE SUCH GREAT RESULTS YEAR AFTER YEAR.

SO ANY QUESTIONS? I'M HAPPY TO TAKE THOSE.

ANYBODY? YOU DID GOOD.

THANK YOU. THANK YOU.

IT IS VERY ENJOYABLE.

A LOT OF NO ANSWERS IN THAT REPORT THAT ADD UP TO A LOT OF GOOD THINGS.

SO. THANK YOU, MAYOR AND COUNCIL.

THAT BRINGS US TO ITEM 2B TO RECEIVE A REPORT, HOLD A DISCUSSION AND GIVE STAFF DIRECTION REGARDING THE HOTEL MOTEL TAX GRANT POLICY.

[2.B. Receive a report, hold a discussion, and give staff direction regarding the Hotel/Motel tax grant policy. (Staff Presenter: Alex Philips, Economic Development Director)]

THE STAFF PRESENTED THIS EVENING IS ALEX PHILLIPS, ECONOMIC DEVELOPMENT DIRECTOR.

MR. PHILLIPS.

GOOD EVENING, MAYOR AND COUNCIL.

ALEX PHILLIPS, ECONOMIC DEVELOPMENT DIRECTOR FOR THE CITY OF BURLESON, HERE TO BRING FORTH THE HOTEL MOTEL TAX GRANT POLICY FOR ANY DISCUSSION FOR POLICY CHANGES.

JUST AS CURRENT GUIDELINES USAGE OF THE FUNDS IS DICTATED BY CHAPTER 351 OF THE TAX CODE MUST DIRECTLY ENHANCE AND PROMOTE TOURISM.

EVERY EXPENDITURE MUST CLEARLY FIT INTO ONE OF THESE CATEGORIES.

ADVERTISING HAS BEEN USED THE MOST IN ALL OF OUR EVENTS, BUT VISITOR INFORMATION CENTER WITH BURLESON HERITAGE, THE VISITOR CENTER UTILIZES THAT THERE MUST PRESENT REASONABLE EVIDENCE THAT PROJECT OR EVENT HAS THE ABILITY TO INCREASE OVERNIGHT STAYS.

RECIPIENTS MUST EXPLORE LOCAL BUSINESSES FOR PRODUCTS AND SERVICES WHEN EXPANDING HOT FUNDS.

OUR CURRENT PROCESS AND PROCEDURE OVERVIEW.

THE 1ST OF APRIL, WE SEND OUT THE PRESS RELEASE, SOCIAL MEDIA AND EMAIL PREVIOUS APPLICANTS AND GENERAL INQUIRIES THAT HAVE INQUIRED THROUGHOUT THE YEAR.

GRANT APPLICATION DEADLINE.

THE APPLICATION IS OPEN FOR A COUPLE OF WEEKS.

THEN IT GOES TO THE REVIEW COMMITTEE, WHICH EXISTS OF THE EDC CITY ATTORNEY AND FINANCE FOR COMPLETENESS AND COMPLIANCE.

APPLICANTS ARE NOTIFIED AT THAT TIME FOR ANY CORRECTIONS ADDITIONAL INFORMATION NEEDED ON APPLICATIONS.

THEN THE EDC SCORES APPLICATIONS IN ACCORDANCE WITH THE SCORING RUBRIC STAFF, PRESENTS ALL APPLICATIONS AND REQUESTS TO CITY COUNCIL.

COUNCIL AWARDS GRANTS AT THEIR DISCRETION IN EARLY JUNE.

CITY MANAGER INCLUDES GRANT AMOUNTS AS PART OF THEIR BUDGET PRESENTATION TO CITY COUNCIL INTO JULY.

HERE'S JUST A RECAP OF THE GRANT RECIPIENTS THIS LAST YEAR.

THE PROJECTED REVENUE AND THE HOT FUNDS WAS 476,000.

GRANT REQUESTS WERE 158,000, APPROXIMATELY ABOUT 33% OF THE FUND BALANCE.

LATEST POLICY REVISIONS BACK IN 2019.

WE ADDED THE EVENT ORGANIZERS ESTABLISHED A HOTEL PROMO CODE TO ENCOURAGE OVERNIGHT STAYS FOR VENDORS AND OR PATRONS.

IN 2020, WE ALLOCATED 50% OF ANNUAL REVENUE FOR GRANTS YEARLY AS STARTING POINT WITH THE ABILITY TO USE ADDITIONAL COUNCIL DISCRETION.

[00:15:09]

ALSO, IN 2020, WE REMOVED THE THREE YEAR APPLICATION RESTRICTION.

THIS WAS ALSO ADDED.

THE RUBRIC WAS ADOPTED BY COUNCIL IN FEBRUARY 2020.

AS YOU CAN SEE, THE REVIEW COMMITTEE SCORES APPLICATIONS BASED ON THE FOLLOWING FACTORS IN NO PARTICULAR ORDER YEARS HOSTED MULTI-DAY EVENTS, TICKETED OR FREE EVENTS, NONPROFIT OR FOR-PROFIT AND THEN ESTABLISHED HOTEL CODE.

THERE WERE SOME CONCERNS EXPRESSED BY COUNCIL ELIGIBILITY BEING ONE CURRENT APPLICATION MUST PRESENT POTENTIAL TO CREATE OVERNIGHT STAYS.

APPLICANT MUST BE IN GOOD STANDING IN PREVIOUS AWARDS HAVE BEEN GRANTED.

RECIPIENT MUST EXPLORE LOCAL PRODUCTS AND SERVICES WHEN EXPANDING HOT FUNDS.

SOME OF THE CONFLICTS WITH THAT ESTABLISHED EVENTS MAY RECEIVE SUBSTANTIALLY LESS THAN A NEWER EVENT.

ALTHOUGH PROVEN, SUCCESSFUL APPLICANTS MAY APPLY FOR FUNDING YEAR OVER YEAR, WITH NO PLAN TO BECOME SELF-SUFFICIENT IN ADVERTISING WITHOUT GRANT FUNDS.

SELECTION MAY APPEAR SUBJECTIVE BECAUSE OF THE VARIETY OF ACCEPTING BOTH FOR PROFIT EVENTS AND NON PROFIT EVENTS.

ANOTHER CONCERN WAS THE REVIEW PROCESS.

CURRENTLY IT'S ALL DONE IN-HOUSE WITH THE EDC FINANCE AND CITY ATTORNEY.

THE CONFLICT THERE SELECTION OF APPLICATIONS BROUGHT FORWARD MAY APPEAR SUBJECTIVE TO OUTSIDE VIEWERS.

COUNCIL MAY WANT TO CONSIDER A SUBCOMMITTEE OR CITIZEN COMPRISED REVIEW COMMITTEE.

HOTEL GUEST TRACKING.

CURRENTLY, COUNCIL RECOMMENDED THE POLICY REVISION IN 2020 REQUIRING THE ORGANIZERS TO ESTABLISH THE HOTEL PROMO CODE TO TRACK LOCAL STAYS GENERATED BY EVENTS HOSTED.

THE CONFLICT WITH THAT, SOME ORGANIZERS HAVE MENTIONED ISSUES WITH COORDINATING PROMO CODE WITH HOTEL OWNERS AND GMS, SOME JUST NOT WILLING TO DO IT BECAUSE IT DOES NOT BENEFIT THE HOTEL. SOME WILLING TO CREATE CODE, BUT THE INFORMATION OBTAINED IS NOT TRACKED.

SCORING RUBRIC.

THE CONFLICT THERE, BECAUSE OF THE WAY THE YEAR'S HOSTED SCORING WAS ESTABLISHED.

SO YEARS LIKE ONE THROUGH FIVE GOT CERTAIN POINT, YEARS SIX THROUGH TEN GOT MORE POINTS.

THE MAJORITY OF EVENTS END UP WITH THE SAME SCORE, PROVIDING LITTLE ADDED VALUE TO THE SCORING SYSTEM, AND THEN THE LAST CONCERN BY COUNCIL WAS THE SCOPE OF ADVERTISING.

POLICY DOES NOT SPECIFY A REIMBURSABLE ADVERTISEMENT COST MUST TARGET AUDIENCES OUTSIDE OF THE VICINITY.

ADVERTISING GUIDELINES ARE VAGUE.

THE CONFLICTS. THEIR LOCAL ADVERTISING DOES NOT GENERALLY CREATE HOTEL STAYS.

SO WE LOOKED AT SOME OTHER COMPARABLE CITIES THAT HAS HOT/MOT HERE, CLEBURNE BEING ONE OF THEM.

THEY HAVE A FUNDING COMMITTEE.

THE COMMITTEE IS TWO HOTEL GMS, TWO TOURISM STAKEHOLDERS, ONE CITY STAFF AND TWO CHAMBER MEMBERS.

THEY HAVE NO CAP ON HOW THEY FUND THEIR HOTEL MOTEL EVENTS BUDGET ALL CVB EXPENSES.

FIRST REMAINING REVENUE IS ALLOCATED TO HOT/MOT GRANTS.

HOTEL TRACKING, THEY DO THE ESTIMATE PROVIDED BY APPLICANT ON A POST-EVENT FORM.

THEY DO UTILIZE, THIS LAST YEAR THEY STARTED UTILIZING [INAUDIBLE], WHICH IS A SERVICE THAT THEY PAY $35,000 A YEAR TO LOOK AT LOCATION SERVICES ON PEOPLE'S CELL PHONES DURING EVENTS TO SEE WHERE THEY GO, HOW LONG THEY STAY, BUT THERE'S NO EXACT SCIENCE TO IT.

DO YOU HAVE TO HAVE YOUR LOCATION SERVICES TURNED ON, ON YOUR PHONE? ADDITIONAL INFORMATION.

APPLICANTS MUST BE GOVERNMENT ENTITY OR 501(C)(3) NONPROFIT.

HOTEL MOTEL DUTIES ARE OVERSEEN BY THE CHAMBER.

ALL APPLICANTS ARE INTERVIEWED IN DENTON.

COUNCIL SUBCOMMITTEE, THEN CITY COUNCIL.

THERE'S NO CAP.

ANNUAL REVENUE IS THEIR STARTING POINT WITH OPTION TO USE FUND BALANCE AT CITY COUNCIL DISCRETION.

AGAIN ESTIMATE PROVIDED BY APPLICANT ON POST EVENT FORM FOR THE HOTEL TRACKING.

IN GRAPEVINE THERE IS NO GRANT PROCESS.

IN KELLER THERE'S NO GRANT PROCESS.

IN MANSFIELD IT'S A COMMITTEE, CITY STAFF PLUS COUNCIL MEMBERS.

THERE IS A CAP ON THE FUNDING OF THREE YEARS, NO SPECIFIED PERCENTAGE OF FUND OR AMOUNT ALLOCATED.

NO MAX APPLICATION AMOUNT AGAIN ON THE HOTEL TRACKING ESTIMATE IS PROVIDED BY APPLICANT ON POST EVENT FORM.

MIDLOTHIAN DOESN'T HAVE A GRANT PROCESS.

ROCKWALL THE COMMITTEE IS CITY STAFF AND COUNCIL MEMBERS.

NO CAP ON THE YEARS FUNDED.

AGAIN, NO SPECIFIED PERCENTAGE OF FUND OR AMOUNT ALLOCATED, AND AGAIN ON THE HOTEL TRACKING, THEY JUST USE THE ESTIMATE PROVIDED BY THE APPLICANT ON THE POST EVENT FORM.

OPTIONS FOR CITY COUNCIL TONIGHT LEAVE AS IS OR GIVE US DIRECTION ON THE POLICY.

LEAVE THE POLICY AS IS.

LEAVE AS IS WITH THE REMOVAL OF THE SCORING RUBRIC, WHICH IS STAFF RECOMMENDATION.

IF COUNCIL WANTS TO, WE CAN FORM A REVIEW COMMITTEE FOR HOT/MOT APPLICATIONS.

IT COULD BE A COUNCIL, SUBCOMMITTEE, CITIZENS OR A MIX OF COUNCIL AND CITIZENS.

[00:20:04]

OTHER DIRECTION FROM COUNCIL INCLUDE MODIFICATIONS TO THE POLICY TO INCLUDE OTHER ELEMENTS PRESENTED AS PART OF COUNCIL CONCERNS.

HERE TO ANSWER ANY QUESTIONS.

ANYBODY. YES.

SO I HAD ASKED TO BRING THIS FORWARD AGAIN, AND I'VE DONE SOME EXTENSIVE RESEARCH NOW, NOT ONLY OUTSIDE OF THE CITY, BUT ACTUALLY OUR OWN COUNCIL, AND I'VE GONE THROUGH AND WATCHED THE LAST THE 2019-20 DISCUSSIONS ABOUT THIS, AND SO A COUPLE OF THINGS THAT I WANT TO TAKE INTO CONSIDERATION HERE IS I DON'T WANT THIS TO BE POLITICAL.

I DON'T WANT THE COUNCIL TO HAVE TO ASK QUESTIONS OF THE CITIZENS AND THE PEOPLE APPLYING FOR THIS, BUT THE PROBLEM IS THAT THE PROCESS RIGHT NOW IS VERY SUBJECTIVE AND AGREEING THAT THE RUBRIC THAT WAS ASKED FOR US TO PUT TOGETHER WAS PROBABLY NOT A VERY COMPLETE RUBRIC TO MAKE IT MUCH MORE DEFINED AND DELINEATED.

I'M SORRY, I DON'T HAVE A COPY OF THIS FOR YOU.

I DID DO SOME RESEARCH AND I HAVE MULTIPLE RUBRICS OF GRANT APPLICATIONS, AND HOW THEY ARE--THANK YOU, MONICA . SO ONE OF THE THINGS THAT WAS, YOU KNOW, OBVIOUSLY WE ASK A LOT IS IF YOU'RE GOING TO SAY NO TO THIS, WHAT'S THE ALTERNATIVE? RIGHT. GIVE ME SOMETHING, SHOW US SOMETHING, AND SO I GAVE YOU GUYS AN EXAMPLE OF THIS RUBRIC THAT IS A LOT MORE IN DEPTH THAN WHAT WE WERE DOING BEFORE.

BESIDES, JUST HOW LONG HAVE YOU BEEN DOING THIS EVENT? YOU KNOW, NEW, NOT NEW.

HOW MANY MULTI DAYS? ET CETERA. ET CETERA.

BECAUSE ONE THING THAT I SAW WHEN WE DID GET THE FULL PACKETS LAST YEAR WAS THAT A LOT OF THE INFORMATION WAS NOT COMPLETED AND WE STILL GAVE THEM MONEY.

SO THE CLEAR UNDERSTANDING OF WHAT THEIR EVENT WAS FOR, WHAT THE MARKETING DETAILED, YOU HAD SOME OF THESE THAT WENT ALL OUT, THEY PUT ALL THE EFFORT IN AND THEY REALLY COMPLETED THE APPLICATIONS AS NEEDED.

THE OTHERS KIND OF LOOKED LIKE THEY JUST THREW THEM TOGETHER.

WHAT I'M THINKING ABOUT IS IF WE'RE GOING TO GIVE 15, $20,000, $50,000 TO PEOPLE, WE SHOULD BE PUTTING THE SAME STRINGENT GUIDELINES WE WERE GOING TO PUT INTO THE $5,000 GRANTS DURING COVID.

MIND YOU, WE DID HAVE A GOVERNMENT ENTITY TO ANSWER TO AND WE DID THAT, BUT THAT WAS VERY STRINGENT.

THEY HAD TO PROVIDE THEIR PNLS, THEY HAD TO PROVIDE A DESPERATE NEED FOR THIS.

SO, ONE, I THINK THAT WE CAN ADJUST THE RUBRIC.

YOU'RE RIGHT, THE RUBRIC WE HAVE RIGHT NOW IS NOT WORKING.

IT'S JUST TOO LOOSE.

SO HERE YOU'RE LOOKING AT NOW, THIS IS NOT GEARED TOWARDS OUR QUESTIONS, BUT SOME OF IT'S FAIRLY GENERAL THAT YOU COULD SEE ACROSS THE BOARD IF THEY'VE COMPLETED THE APPLICATION AND LET'S SAY, WHAT ARE THEY GOING TO USE THE MONEY FOR? YOU SCORE THEM 1 TO 5.

EXCELLENT. GOOD. AVERAGE.

POOR. DID THEY REALLY PUT THE EFFORT IN? HAVE THEY THOUGHT THIS THROUGH? ARE THEY TAKING THE TIME TO EXPLAIN THIS TO US? THERE IS NO GRANT.

YOU'RE GOING TO GO GET OUT IN THE REAL WORLD OUTSIDE OF THIS ROOM THAT YOU DON'T HAVE TO FILL OUT A VERY COMPLETE FORM AND PROVIDE ALL THE DETAILS OF THE INFORMATION.

SO ONE, I THINK WE CAN ADDRESS AND UPDATE THE RUBRIC, AND THIS IS JUST AN EXAMPLE LIKE I'VE GOT A BUNCH AND I JUST THINK THAT WE NEED MORE DETAIL TO IT , AND BESIDES COME BACK FOR A SECOND TIME AROUND.

NOW, ONE THING I DID DO IS I WENT BACK AND I LISTENED TO THE 2020 COUNCIL MEETING YOU DISCUSSED WHERE THERE WAS A FURTHER DISCUSSION ABOUT THIS, AS WELL AS SEPTEMBER OF 2019, AND I HAVE SOME SPECIFIC QUOTES FROM CURRENT AND FORMER COUNCIL MEMBERS WHERE THEY SPECIFICALLY STATED THAT EVENTS MUST HAVE AN ESTABLISHED HOTEL PROMO CODE.

I KNOW SOME OF THEM HAVE IT SO IT CAN BE DONE.

SO BECAUSE THERE'S AN EXISTING WEBSITE FOR AN EVENT WE GAVE MONEY TO LAST YEAR, IT STILL HAS ALL THAT STUFF ON THERE.

SO THAT ALSO, HOLD ON, I GOT TO GO TO MY NOTES HERE.

THAT THE WHOLE POINT OF THIS IS NOT TO CONTINUE TO GIVE THEM MONEY OVER AND OVER.

FORMER MAYOR SHETTER SAID IT'S IMPORTANT THAT IF THEY'RE SELF SUFFICIENT, THAT WE DON'T CONTINUE TO GIVE THEM MONEY.

AS A MATTER OF FACT, JONI SPOKE IN THE 2020 MEETING ABOUT THE [INAUDIBLE].

THE [INAUDIBLE] PROGRAM THAT WAS GOING ON THAT THEY ACTUALLY THEN BECAME SELF SUFFICIENT AND WERE ABLE TO CONTINUE ON WITHOUT ADDITIONAL FUNDS.

MAYOR SHETTER STATES AT ONE POINT THAT WE SHOULD THEN MAKE ROOM FOR MORE PEOPLE WHO ARE STARTING AN EVENT TO COME IN AND GET ASSISTANCE FROM THE

[00:25:03]

CITY. COUNCIL MEMBER JOHNSON, HE ACTUALLY ASKED FOR MORE INFORMATION AS TO WHERE THEY'RE GETTING THEIR NUMBERS FROM AND WHAT THEY WERE GOING TO UTILIZE THOSE ACTUAL FUNDS FOR AND BRING THAT FORWARD.

SO THAT SHOULD ALL BE A PART OF THIS RUBRIC AND THE SCORING.

SO I WENT BACK AND I LOOKED TO SEE BECAUSE I DIDN'T WANT THIS TO JUST BE COMING FROM ME.

CLEARLY, THIS HAS BEEN AN ISSUE THAT HAS NOT BEEN CLARIFIED AND CLEARED UP.

IF THIS IS BACK AGAIN, IT WAS 2019, THEN 2020 AND NOW AGAIN, AND I KNOW WE HAD ISSUES LAST YEAR, SO I MEAN, I COULD GO ON WITH THE QUOTES. THEY SAID THAT WELL, ANOTHER THING, WHEN JONI DID A PRESENTATION, WHICH WE DIDN'T GET THIS LAST YEAR, SHE WENT INTO DETAIL THAT WAS GIVEN TO HER IN POST-EVENT REPORTS THAT, FOR EXAMPLE, THE HONEY TOUR, IT WAS A HIGHLY SUCCESSFUL EVENT.

HERE'S WHY. SOME NUMBERS FOR US TO GO OVER THIS EVENING.

OVER 30% OF THE 150 RIDERS, I THINK IT MIGHT BE 14,150 RIDERS FROM THIS LAST EVENT, TRAVEL BETWEEN 25 AND 49 MILES TO BURLESON FOR THE EVENT.

15% OF THE 14,150 RIDERS FROM THE EVENT TRAVELED FROM OVER 50 MILES.

IF WE'RE GIVING MONEY TO BRING TOURISM TO OUR CITY, WE NEED TO BE SHOWN THAT IT'S HAPPENING.

THEN SHE PROCEEDS TO GO ON TO THE HERITAGE MUSEUM IN BURLESON HERITAGE FOUNDATION AND HOW THEY HAVE 300 PEOPLE A DAY COMING INTO THEIR LOCATION AND THAT THEY CAN TRACK THAT. SOME OF THEM EVEN CAME OUT OF THE COUNTRY.

AGAIN, IF WE GO BY WHAT THE THE LAW SAYS, THE CHAPTER 351 FOR GIVING OUT HOT/MOT MONEY AND WHAT IT IS USED FOR SPECIFICALLY IS TO INCREASE HOTEL MOTEL.

THAT'S THE VERY SPECIFIC.

OKAY, THERE IS FOR ARTS AND OTHER THINGS.

SO I WANT TO MAKE THIS NON SUBJECTIVE AND TAKE THIS OUT OF A POLITICAL ARENA.

OKAY, AND THAT IS WHAT I'VE BEEN FIGHTING FOR THIS WHOLE TIME.

OKAY, I DON'T WANT TO HAVE TO ASK THE QUESTIONS.

DO I BELIEVE THAT IT SHOULD INVOLVE COUNCIL MEMBERS ON A COMMITTEE? NO, THAT MAKES IT POLITICAL AGAIN.

DO I BELIEVE THAT IT NEEDS TO BE MORE THAN JUST CITY STAFF AND OUTSIDE OF THE EDC DEPARTMENT WHO ACTUALLY KNOWS THESE PEOPLE VERY WELL? YES. OKAY, SO IF YOU GO BACK AND WATCH THOSE MEETINGS LIKE I DID AND YOU TRANSCRIBE EVERY BIT OF IT, YOU WILL SEE THAT SEVERAL OF THE COUNCIL MEMBERS THAT SIT UP HERE TODAY ACTUALLY AGREED WITH THE FACT THAT SELF SUFFICIENCY IS A FACTOR HERE.

THAT ONCE THEY'RE SELF--IF THEY'RE NOT EXPANDING THEIR PROGRAM TO MAKE IT BIGGER AND WE ARE, MAYOR SHETTER SAID THIS SPECIFICALLY AND WE ARE CONTINUING TO SUPPLEMENT THEIR ADVERTISING DOLLARS, THEN WE'RE NOT MAKING ROOM FOR OTHER EVENTS, AND MAY I POINT OUT, IF YOU GO BACK AND LOOK AT THE EVENTS THAT WERE SUBMITTED IN 2016, 17, 18, 19 AND 20, VERY, VERY DIFFERENT THAN THE EVENTS THAT HAVE BEEN SUBMITTED SINCE 2020, MEANING THAT WE DO HAVE MORE PEOPLE COMING TO TOWN TO WANT TO DO EVENTS.

THEREFORE, WE NEED TO MAKE ROOM FOR ALL THOSE PEOPLE.

WE NEED TO MAKE ROOM FOR OTHER EVENTS AND AGAIN, MAKE THIS SUBJECTIVE.

DON'T BASE IT ON ME ALONE.

SO I THINK WE SHOULD GET A COMMITTEE THAT INVOLVES SOME OTHER PEOPLE, POSSIBLY CITIZENS, BUT TAKE IT OUT OF THE HANDS OF US BECAUSE I DON'T WANT IT.

DESPITE WHAT PEOPLE THINK.

THERE IS A QUESTION OF FAIRNESS.

COUNCIL MEMBER CATHERINE REDDING SAYS THERE IS A QUESTION OF FAIRNESS.

SHE SAYS IT MULTIPLE TIMES THAT WE NEED TO BE FAIR, WE NEED TO BE FAIR, WE NEED TO MAKE SURE THAT WE'RE GETTING THE FUNDING RIGHT.

OKAY, SO THIS IS NOT JUST A TAMARA PAYNE THING.

THIS IS OTHER COUNCIL MEMBERS IN THE PAST HAVE EXPRESSED THIS SAME THING, AND SO THAT'S WHERE I WOULD LIKE US TO LOOK AT THAT.

CAN WE MAKE ALL THESE DECISIONS RIGHT NOW? CAN WE GET THIS ALL SET UP BEFORE HOT/MOT GOES OUT IN APRIL? PROBABLY NOT, BUT I WOULD REALLY HIGHLY ENCOURAGE THAT WE DO SOMETHING RELATED TO THAT.

THE OTHER THING I WOULD LIKE TO SEE IS THE CITY OF MANSFIELD HAS A EXTREMELY IN-DEPTH WEB PAGE REGARDING THEIR HOT/MOT THAT IS UP ALL YEAR ROUND WITH LINKS TO ALL OF THEIR DOCUMENTATION SO THAT EVERY SINGLE CITIZEN KNOWS WHAT THE FORMS ARE THAT NEED TO BE FILLED OUT AND WHAT NEEDS TO BE SUBMITTED POST AN EVENT THAT SHOULD BE UP THERE FOR ALL TO REVIEW AND SEE IT.

NONE OF US HAS ACCESS TO THAT INFORMATION.

HERE'S ALL THE FORMS THAT EVERYBODY WHO FILLS OUT AN APPLICATION HAS TO DO POST EVENT.

THE EXPENSES OR WHATEVER.

IT SHOULD JUST BE READILY AVAILABLE BESIDES THE SELECTION GUIDELINES.

THERE'S ALSO A MANDATORY MEETING FOR ALL THE PEOPLE SUBMITTING AN APPLICATION AND THEY MUST MEET TOGETHER, NOT INDIVIDUALLY.

[00:30:02]

SO I WOULD LIKE TO SEE THAT GET ON OUR WEBSITE, AND I LOOKED ON THE EDC WEBSITE.

I COULDN'T FIND ANY OF THIS.

SO THIS SHOULD RESIDE THERE LIVE, I THINK, ALL THE TIME, NOT JUST WHEN WE'RE RUNNING THE APPLICATIONS.

I'M NOT REQUESTING THINGS THAT ARE OUT OF THE NORM.

CITY OF PEARSALL.

I DON'T EVEN KNOW WHERE PEARSALL, TEXAS.

I HAVE NO IDEA WHERE THAT IS.

SAME THING, VERY IN-DEPTH GUIDELINES.

THEY WANT TO KNOW YOUR GOALS AND OBJECTIVES IN A VERY DETAILED FORM THAT YOU HAVE TO FILL OUT AND YOU HAVE TO ANSWER.

AGAIN, I WANT TO STATE THIS IS NOT PERSONAL FOR ME, DESPITE WHAT SOME PEOPLE WOULD LIKE TO MAKE IT OUT TO BE, THIS IS ABOUT DOING WHAT'S RIGHT FOR THE PEOPLE WHO COME LATER AS WELL, NOT JUST RIGHT NOW.

WE'RE NOT GOING TO PUT A CAP ON IT.

THEY VOTED TO TAKE OUT THE THREE YEAR CAP.

SOMETHING WE SHOULD CONSIDER IS IF YOU LOOK AT THE ONE, TWO, THREE, FOUR, FIVE THAT DO GRANTS THAT ACTUALLY DO THEM.

THREE OF THEM ONLY DO IT FOR NONPROFITS AND GOVERNMENT ENTITIES.

THAT ALSO REMOVES THE SUBJECTIVITY OUT OF THIS ONCE AND FOR ALL, AND SO ALL OF THIS TO SAY, I BELIEVE WE SHOULD ALSO REDUCE THE AMOUNT OF MONEY, THE 50% THAT WE ARE GIVING AWAY BECAUSE WE HAVE GOT TO START SAVING MONEY FOR ADDITIONAL VISITOR AND TOURISM, THINGS THAT WE ARE GOING TO BE TRYING TO DO AND WE SHOULD BE DOING IN OUR CITY IN THE FUTURE, WHETHER THAT'S GIVING ABATEMENTS OR INCENTIVES TO SOMEONE WHO'S COMING IN WITH A CONFERENCE CENTER AND HOTEL, OR WE BUILD OUR OWN CONFERENCE CENTER AND MORE ART PROJECTS, WHICH WE KNOW NOW WE CAN FUND OUT OF THERE, WHICH WE REALLY WANT TO DO MORE OF.

I KNOW YOU'RE PASSIONATE ABOUT IT.

YOU ARE. ME TOO.

MORE CITY ART.

THERE ARE OTHER THINGS WE SHOULD BE DOING WITH THIS MONEY AND WE SHOULD HAVE BEEN DOING WITH THIS MONEY TO NOT HAVE GOTTEN TO THE HIGH BALANCE WE HAD MANY YEARS AGO.

I KNOW THAT WE'RE IN A DIFFERENT PLACE NOW, BUT LOTS OF THINGS I JUST THREW OUT THERE, BUT AGAIN, THIS IS TRYING TO DO WHAT'S GOOD FOR THE CITY IN THE LONG TERM.

THIS IS NOT PERSONAL.

OKAY, I WASN'T ELECTED TO REPRESENT MYSELF ONLY ALTHOUGH I AM A CITIZEN.

I WAS ELECTED TO DO THE WORK.

READ EVERYTHING, LOOK UP THE RULES AND TRY TO MAKE SMART DECISIONS, NO MATTER WHO I KNOW IN THIS CITY.

I WANT TO THANK YOU, TAMARA, FOR THAT.

I SPOKE AT LENGTH AT THE LAST TIME AND YOU ALL KNOW THAT.

TOOK A LITTLE BEATING FROM IT, BUT THE BOTTOM LINE IS, I JUST WANT TO MAKE SURE THAT OUR FUNDS ARE BEING SPENT WHERE THEY'RE SUPPOSED TO BE SPENT AT.

THIS MONEY COMES TO US FROM THE TEXAS COMPTROLLER'S OFFICE.

WE COLLECT IT, BUT IT COMES BACK FROM THEM, AND WE HAVE TO MAKE SURE THAT WE'RE DOING WHAT'S RIGHT AND I'M NOT SAYING ANYBODY'S DOING ANYTHING WRONG, BUT WE HAVE TO HAVE THAT OVERSIGHT.

I DON'T THINK THE CITY COUNCIL SHOULD BE INVOLVED IN THAT PROCESS MYSELF.

I KNOW IT'S NOT ON THIS LIST AND I WOULDN'T EXPECT IT TO BE, BUT I GOT A CHANCE TO GO TO A BASKETBALL TOURNAMENT AT GEORGETOWN DOWN JUST NEAR AUSTIN.

I WAS HIGHLY IMPRESSED BECAUSE I WENT THERE AND IT WAS A PRIVATELY PRIVATE DEAL, BUT IT WAS DONE THROUGH HOT/MOT MONEY AND I HAD TO FILL OUT A LITTLE FORM.

IT WAS ONLINE, IT WAS ALL CLICK THE BUTTONS, BUT IT WAS INTERESTING.

IT ASKED ME WHERE I WAS STAYING, IF I WAS STAYING IN THE AREA AND IF I WAS STAYING AT HOME.

DID I LIVE IN GEORGETOWN? THAT'S ONE THING IT WANTED TO KNOW.

IN THE GEORGETOWN AREA, WAS I STAYING AT A HOME? AND IF NOT, WAS I STAYING IN A HOTEL OR AND I KNOW WE'VE TALKED BEFORE ABOUT NOT NOT EVEN COLLECTING MONEY ON THE AIRBNB, WHICH IS, OKAY, WE DON'T HAVE TO COLLECT MONEY ON THAT.

THAT'S NOT THE ARGUMENT I'M MAKING, BUT IT GAVE ME AN OPTION TO CHECK AIRBNB OR IF YOU'RE STAYING AT A HOTEL, WHICH HOTEL IT WAS.

I KNOW THERE'S SOME FRUSTRATION ABOUT THE BEING ABLE TO COLLECT THE THE PROMO CODES.

MAYBE THAT WOULD ALLEVIATE IT BECAUSE THEN IF SOMEBODY'S COMING IN AND WHAT AND I TALKED TO THEM AT GREAT LENGTH, I WAS LIKE, OH, THIS IS COOL.

MAYBE THIS IS SOMETHING THAT CAN HELP US, AND I TALKED TO THEM AND THEY SAID WHAT THEY DID IS THEY HAD TO TAKE THAT FORM WHEN IT WAS ALL DONE, THEY WOULD PRINT IT OUT AND THEY WOULD TAKE IT BACK TO THE CITY AND IT WOULD SHOW WHAT PERCENTAGE OF THE PEOPLE WERE ACTUALLY FROM OUT OF TOWN BECAUSE EVERYBODY IN THERE HAD TO GET A TICKET, WHETHER IT WAS FREE OR NOT, IT DIDN'T MATTER.

THEY HAD TO GET A TICKET, AND SO IT ACTUALLY BROKE IT DOWN.

IT SHOWED WHERE PEOPLE WERE COMING FROM.

IT TOOK CARE OF THAT PART OF THE TOURISM, AND THAT'S ALWAYS BEEN MY BIGGEST CONCERN IS I DON'T WANT TO HOLD AN EVENT THAT IS BURLESON ONLY OR THAT IS ONLY RIGHT AROUND BURLESON I WANT IT TO DRAW IN PEOPLE, AND SO THAT WAS THAT WAS MY CONCERN BEFORE WHENEVER I SPOKE ON THIS, IT'S STILL MY CONCERN TODAY.

I WANT TO MAKE SURE THAT WE'RE DRAWING PEOPLE IN FROM OUTSIDE THE AREA.

SO, YOU KNOW, I KNOW WE'RE NOT GOING TO GET THIS THING FIXED IN A SHORT AMOUNT OF TIME, BUT IT MIGHT BE GOOD TO LOOK AT, IF POSSIBLE, MAYBE SIT DOWN WITH THEM AND SEE WHAT ARE

[00:35:01]

THEY DOING DOWN THERE, BECAUSE THAT MIGHT BE A SOLUTION.

I'M WITH TAMARA AS FAR AS THE THE REDUCTION ON THE AMOUNT GIVEN OUT, AND I'D LIKE TO SEE A CERTAIN PERCENTAGE SET ASIDE FOR A CONFERENCE CENTER.

I THINK OUR CITY NEEDS ONE, AND IF WE, YOU KNOW, SAY THAT, OKAY, SO MUCH PERCENTAGE OF REVENUE PER YEAR GOES TO A CONFERENCE CENTER, GOES IN THAT BUCKET.

I'D LIKE TO SEE THAT.

I MEAN, THAT'S OBVIOUSLY UP TO THE REST OF THE COUNCIL ON THESE THINGS.

I'M JUST THROWING THIS OUT THERE, BUT I THINK THAT WOULD BE HELPFUL TO US, AND THEN OF COURSE, WE CAN SET ASIDE A CERTAIN AMOUNT FOR ARTS TOO.

THERE'S NO REASON WE CAN'T HAVE THREE BUCKETS, AND WHAT THAT PERCENTAGE IS, IS FOR FURTHER DISCUSSION, BUT I WOULD LIKE TO SEE IT REGULATED IN SUCH A WAY THAT WE KNOW THAT, OKAY, THIS MONEY IS FOR TOURISM, AND I WOULD ALSO LIKE TO SEE NO SUBJECTIVITY.

I KNOW THE EDC WAS MENTIONED, A FORMER COMMITTEE OF THE EDC, MEMBERS OF THE CHAMBER AND SOME OTHER ORGANIZATIONS OR PRIVATE CITIZENS OUT THERE AND BUSINESS OWNERS OR SOMETHING I DON'T CARE. IT WOULD MAKE IT SO THAT IT'S NOT POLITICAL AND I DON'T THINK IT SHOULD BE.

THAT'S ALL I'VE GOT.

ALEX, HAVE YOU LOOKED AT ANY OTHER BUSINESS MODELS ON THIS, OTHER TOWNS? WHAT WE LOOKED AT WITH THIS OTHER GROUP HERE, CLEBURNE, DENTON, GRAPEVINE, KELLER, MANSFIELD, MIDLOTHIAN AND ROCKWALL.

OKAY, SO OUT OF THOSE OR ANY OTHERS, WAS THERE ANY THAT YOU PARTICULARLY THOUGHT WAS USABLE FOR US? I PUT TOGETHER WE PUT TOGETHER THIS KIND OF SPREADSHEET.

I DIDN'T LOOK IN DEPTH TO ANY ONE OF THESE.

I JUST WANTED TO SEE WHAT ALL THEY WERE DOING TO GIVE COUNCIL THIS INFORMATION AND GET COUNCIL DIRECTION OF WHAT COUNCIL WANTED TO DO WITH THIS POLICY.

I WOULD JUST SAY FROM A STAFF PERSPECTIVE, WE SERVE THE PLEASURE OF THE COUNCIL.

WHATEVER YOUR DIRECTION IS ON THIS, WE'LL BE HAPPY TO RESEARCH OTHER IDEAS.

LOOK AT OTHER TOPICS IF YOU'D LIKE US TO.

WE'VE DISCUSSED THIS A NUMBER OF TIMES OVER THE LAST 2 OR 3 YEARS, AND THAT'S WHY WE WANTED TO BRING IT TO YOU BEFORE WE GO THROUGH THIS NEXT APPLICATION PROCESS.

IF THERE'S SOMETHING YOU WANT TO CHANGE, IF YOU CAN TELL US AS A COLLECTIVE BODY WHAT YOU WANT TO CHANGE OR HOW YOU WANT TO LOOK AT THAT, WE'LL BE GLAD TO DO THAT, BUT WE'RE HERE TO IMPLEMENT WHATEVER POLICY THAT YOU HAVE.

I WILL TELL YOU, THOUGH, THERE IS SUBJECTIVITY TO THESE.

WE CAN PUT SOME PERHAPS MORE PRECISION TO THEM, BUT MY ENTIRE CAREER DOING HOT FUNDS, THEY'RE ALWAYS SUBJECTIVE AND IT DOES AT SOME POINT THE COUNCIL WILL HAVE TO APPROVE THE AWARDS. SO AS YOU'RE THINKING ABOUT THAT OR THINKING ABOUT POTENTIAL CHANGES, IT WILL ALWAYS HAVE SOME POTENTIAL CONNECTION TO THE COUNCIL.

THERE'S REALLY NO WAY TO GET AWAY FROM THAT BECAUSE THE COUNCIL HAS TO ENTER INTO THOSE CONTRACTS AND THOSE AWARDS BUT AGAIN, WITH THAT, WE'RE HAPPY TO DO IT ANY WAY YOU WANT TO.

AS WE'VE REVIEWED SOME DIFFERENT POLICIES OR PRACTICES OVER THE LAST FEW MONTHS YEARS, WE'VE KIND OF TAKEN IT BIT BY BIT LIKE WHAT DOES THIS LOOK LIKE IF WE IMPLEMENT THIS OR THAT AND I THINK AN EASY FIRST STEP WOULD BE CLEANING UP OUR APPLICATION AND ACTUALLY ASKING AND REQUIRING THAT IT COMPLETELY BE FILLED OUT.

THAT IT IS THOROUGH BECAUSE AS OF RIGHT NOW HAVE WE EVER HAD TO TURN ANYONE AWAY? HAS THERE BEEN A MORE DEMANDS THAN FUNDS WE HAVE AVAILABLE TO--FIVE YEARS OR SO AGO WHEN THE POLICY WAS COMPLETELY DIFFERENT? THE STAFF COMMITTEE AT THAT TIME WOULD RECOMMEND DIFFERENT AMOUNTS THAN WHAT MAYBE THE APPLICANT ASKED FOR, AND THEN WE WOULD BRING THEM TO COUNCIL.

SO THE SUBJECTIVITY WAS ON THE STAFF COMMITTEE, BUT THEN WHEN WE BROUGHT IT TO COUNCIL, IT WAS UP TO COUNCIL'S DISCRETION, AND YOU KNOW, TEN TIMES OUT OF TEN THEY AWARDED WHAT THE APPLICANT WANTED, AND THEN THERE WERE SOME PARAMETERS.

ONE YEAR TO PUT IN, HEY, WE'RE NOT GOING TO SPEND MORE THAN THIS, OR, HEY, THEY CAN'T HAVE THEY CAN'T APPLY AFTER THREE YEARS.

I MEAN, THE POLICY HAS GONE THROUGH THE WRINGER, BUT I JUST YEAH.

[INAUDIBLE] NO, I THINK THE, I THINK THE APPLICATION MAKING THE APPLICATION A LITTLE BIT MORE DETAILED WITH SOME OF THE QUESTIONS, I THINK AND TO DATE, IF YOU PRETTY MUCH IF YOU SUBMITTED AN APPLICATION, YOU PUT YOUR NAME ON IT, YOU WERE GOING TO DO THIS, IT PRETTY MUCH GOT APPROVED.

SO WHAT WAS THE INCENTIVE FOR SOMEONE TO GO REALLY IN DEPTH VERSUS I'M GOING TO HAVE AN EVENT ON APRIL 21ST AND IT'S GOING TO BE GREAT, THE END. YOU KNOW, WE HAVE TO HOLD EVERYBODY TO THE EXACT SAME STANDARDS, AND I THINK THAT'S A FIRST BEGINNING STEP OF CLEAN UP THE APPLICATION AND ASK FOR DETAILED INFORMATION.

YOU KNOW, WHAT ARE WE TRULY LOOKING FOR? I THINK, AS SHE MENTIONED, SOME OF THE ITEMS ON THIS PARTICULAR RUBRIC, LIKE JUST GENERALLY LIKE WHAT ARE YOU TRYING TO ACCOMPLISH WITH THIS? WHAT IS YOUR GOAL?

[00:40:02]

YOU KNOW, JUST UNDERSTANDING MORE ABOUT THE EVENT, BECAUSE I KNOW WHEN WE DID RECEIVED ALL THE APPLICATIONS, SOME OF THEM WERE VERY GENERAL.

I MEAN, WHAT IS YOUR PURPOSE OF THIS EVENT? AND SO I THINK HAVING THAT MINIMAL STANDARD OF CAN YOU COMPLETE THE APPLICATION? BECAUSE IF YOU'RE GOING TO APPLY FOR ANYTHING, I'VE SAT ON GRANT COMMITTEES, I'VE SAT ON SCHOLARSHIP COMMITTEES, AND AT THE BARE MINIMUM, YOU WANT TO SEE A COMPLETE APPLICATION AND YOU WANT TO SEE THAT IT'S THOROUGH AND THAT THE INDIVIDUAL OR THE GROUP TOOK THE TIME.

IF YOU'RE GOING TO REQUEST MONEY THAT YOU PUT THE TIME INTO AT LEAST THOROUGHLY ASKING FOR IT AND EXPLAINING TO WHATEVER COMMITTEE YOU'RE APPLYING TO WHAT YOUR INTENTIONS ARE.

SO I THINK THAT'S AN EASY FIRST STEP, AND AS WAS PREVIOUSLY MENTIONED, WE'RE GOING TO BE LOOKING AT THESE APPLICATIONS WITHIN A MONTH.

I DON'T KNOW HOW MANY CHANGES WE CAN MAKE.

I THINK OUR RUBRIC AS IT STANDS IS I MEAN, LIKE YOU SAID, MOST OF THEM GET THE EXACT SAME SCORE.

SO THAT'S NOT SOMETHING I FEEL IS VERY HELPFUL IN ITS COMPARISONS.

I JUST DON'T SEE HOW WE CAN IMPLEMENT A WHOLE NEW I DON'T KNOW WHAT WE'RE LOOKING FOR, AND I THINK THAT MIGHT TAKE A LITTLE BIT MORE HASHING OUT, BUT REALLY DIVING INTO THE APPLICATION, CLEANING IT UP, ASKING FOR DETAILS, BEING THOROUGH ABOUT THAT, AND THEN ALSO THINK, IS IT MY UNDERSTANDING THAT FOR EACH APPLICATION WE DO LIKE OUR INITIAL COMMITTEE, DO YOU GUYS EDC REACH OUT TO OR I GUESS MORE YOUR DEPARTMENT, REACH OUT TO THE APPLICANTS AND SAY, HEY, I JUST WANT I THINK IT SAID IT ON ONE OF YOUR SLIDES OF IF THERE WAS ANY ADDITIONAL INFORMATION THAT WE NEEDED OR FILL IN THE BLANK THAT WASN'T FILLED OUT THAT NEEDED TO BE FILLED OUT, WE WOULD REACH OUT TO GET THOSE ANSWERS.

SO JUST THAT TOUCH BASE OF LET ME MAKE SURE I THINK DOING THAT FOR EVERY SINGLE APPLICANT, LET ME MAKE SURE I UNDERSTAND YOUR EVENT CORRECTLY.

WE STAY IN CONSTANT COMMUNICATION WITH THEM AND LET THEM KNOW WHEN IT'S COMING TO COUNCIL AND THINGS OF THAT NATURE? MOST OF THESE APPLY OR WE SEE THEM ON THE REGULAR.

WE KNOW THEY'RE DOING IN SOME CASES THEY'RE DOING MORE THAN ONE EVENT A YEAR OR THEY ALREADY OWN A BUSINESS IN TOWN.

IT'S NOT LIKE THESE ARE PEOPLE COMING IN AND ARE ALREADY CONNECTED TO OUR COMMUNITY.

SO IT'S EASY TO HAVE THAT RAPPORT AND JUST GET SOME MORE INFORMATION AND REALLY HELP THEM IN THAT PROCESS BECAUSE IF YOU'RE APPLYING, IT TAKES SOME GUTS TO PUT TOGETHER AN EVENT, AND I REALLY WANT TO APPLAUD.

I HAVE PUT TOGETHER A FEW.

I'VE HAD HEALTH FAIRS AND I MEAN NOTHING THAT I'VE EVER HAD TO MAKE MONEY OFF OF.

I CAN'T IMAGINE THE STRESS OF THAT TRYING TO, YOU KNOW, YOU GOT BANDS TO PAY OR YOU HAVE SECURITY TO PAY AND FENCES TO RENT AND EQUIPMENT AND THINGS.

I CAN'T IMAGINE THAT STRESS LOAD, BUT I HAVE PUT ON A FEW FIVE AND TEN K'S IN MY TIME IN COMMUNITY WALKS, AND SO IT'S A LOT, AND YOU'RE JUST PRAYING THE DAY OF THAT PEOPLE SHOW OR THAT THE WEATHER COOPERATES, BUT SO I REALLY WANT TO COMMEND THE PEOPLE THAT PUT IN THE EFFORT TO PUT THESE EVENTS ON BECAUSE THEY CARE ABOUT OUR COMMUNITY AND THEY WANT TO BRING BUSINESS TO THE EXISTING BUSINESSES AND HELP PEOPLE THRIVE AND THAT'S WHAT BUILDS OUR COMMUNITY.

THAT'S WHAT MAKES IT FUN.

THIS LAST WEEKEND, MY FAMILY WENT TO THE PICKLE PARADE IN MANSFIELD, AND IT WAS JUST IT WAS CUTE.

EVERYONE'S CARRYING AROUND STUFFED PICKLES AND THE LINE FOR FRIED PICKLES WAS SO LONG THAT I JUST HAD TO STAND THERE AND SALIVATE OVER EVERYBODY ELSE'S, BUT I MEAN, LIKE, THIS IS WHAT BUILDS COMMUNITY.

IT WAS SO FUN TO SEE ALL THESE KIDS AND FAMILIES ENJOYING TIME AND THERE'S NOTHING MORE WE ENJOY LIKE ESPECIALLY.

LIKE PEOPLE WHO HAVE FAMILIES TO GET TO DO THINGS IN TOWN, ENJOY MUSIC, ENJOY ART, ENJOY FESTIVAL AND CAMARADERIE, AND SO I THINK WE CAN JUST TAKE THOSE BABY STEPS INITIALLY BECAUSE IT SEEMS PRETTY OBVIOUS, LIKE THERE'S JUST SOME THINGS THAT WE CAN DO TO CLEAN UP AND AT LEAST MAKE OUR SYSTEM LOOK A LITTLE BIT MORE OFFICIAL AND CONCRETE.

COUNCIL MEMBER JOHNSON, IF I MIGHT ADD, THE AMOUNT OF HOT/MOT APPLICATIONS THAT WE'VE GIVEN SINCE 2020 HAS GROWN TREMENDOUSLY.

SO TO SAY THAT WE'VE NEVER HAD TO TURN ANYONE AWAY, WE GAVE OUT 153,000? 158, [INAUDIBLE] WE WILL END UP HAVING TO DO THAT BECAUSE THERE'S ONLY A 50% MAX, AND JUST FOR THE RECORD, IF YOU LOOK IF YOU GO BACK AND LOOK AT THE SPECIFIC MEETINGS THAT I MENTIONED, WHERE JONI GOES IN-DEPTH BACK A COUPLE MORE YEARS IN THE 2019 MEETING WHERE SHE SHOWS, OH, IT'S ONLY FIVE, AND THREE OF THEM ARE THE CITY.

RIGHT, AND THEN THERE'S EIGHT AND THE CITY IS NOT IN IT, AND THEN THERE'S TEN.

SO IT IS GROWING, AND AGAIN, I WILL STATE AND YOU KNOW, QUOTE FORMER MAYOR SHETTER, YOU KNOW, BUT YOU CAN ALSO CITE THAT THIS ADDITION OF THIS CAN STAND ON ITS OWN WE'D RATHER FREE UP MONEY TO INCUBATE OTHER EVENTS.

SO AGAIN THIS ISN'T ME JUST ME.

THERE'S BEEN OTHER, YOU KNOW, PAST COUNCIL THAT HAS MADE COMMENTS ABOUT THIS, THAT HAS THIS CONCERN, AS OUR CITY GROWS, WE JUST NEED TO BE AWARE OF IT.

IT'S NOT ANYTHING PERSONAL, AND AGAIN, IF A BUSINESS IS, IF IT'S THERE WAS ANOTHER THING THEY TALKED ABOUT IN THE RUBRIC.

[00:45:05]

IS IT A FREE EVENT OR A PAID EVENT? COUNCIL MEMBER CATHERINE REDDING TALKED ABOUT THAT.

WELL, WE NEED TO REALLY TAKE THIS INTO CONSIDERATION IF THEY'RE CHARGING FOR THE EVENT AND WE'RE GIVING THEM MONEY AND IT'S NOT AN EVENT THAT IS AS ACCESSIBLE AS A FREE EVENT AS CITY ON THE HILL.

OR SOMETHING LIKE THAT.

SO THAT DOES NEED TO COME INTO PLAY.

THERE IS A WAY TO MAKE MONEY ON AN EVENT WHEN YOU'RE CHARGING A HEAD COUNT AT THE DOOR, PLUS ALL THE SPONSORSHIPS AND VENDOR BOOTHS AND ALL OF THAT.

SO MAYBE IT'S NOT TODAY AND I KNOW IT'S NOT BECAUSE THIS COUNCIL IS NOT YOU KNOW, I UNDERSTAND.

BUT I JUST WANT YOU TO THINK ABOUT THIS, YOU GUYS.

I DO WANT THIS OUT OF OUR HANDS, BUT WE HAVE TO HAVE A BETTER WAY FOR THEM TO MAKE A DECISION, RIGHT? WE SOLVED THE PROBLEM WITH THE PLAZA BY MAKING IT ONLY AVAILABLE TO THE CITY OR HOT/MOT RECIPIENTS.

WE SOLVED THAT PROBLEM.

NO MORE SUBJECTIVITY.

THERE IS A WAY TO DO THIS.

OKAY, AND IF THAT'S GOING TO NONPROFIT GOVERNMENT ONLY ENTITIES, THEN I SAY DO IT BECAUSE WE'VE GOT TO START BUILDING OUR OWN TOURISM. WE HAVE A LOT THAT WE COULD BE DOING AS A CITY WITH THIS MONEY AS WELL.

WHEN I WENT BACK AND LISTENED TO JONI TALKING ABOUT THEM, USING IT FOR NOT ONLY THE PLAZA GRAND OPENING, BUT PROMOTING THE PLAZA AS A PLACE TO COME TO BURLESON, THE POINT OF THESE EVENTS AND US SUPPORTING THEM IS TO GET PEOPLE FROM OUTSIDE THE AREA INTO BURLESON, NOT TO ACTIVATE THE PEOPLE IN BURLESON. THAT IS WHAT OUR PARKS DEPARTMENT DOES.

I'M NOT SURE IF ANY OF THESE FITS YOUR OPTIONS.

I THINK, YOU KNOW, IF IT'S UP TO COUNCIL, I THINK, YOU KNOW, FOR THIS YEAR WE GET MORE DETAILED ON THE ON THE APPLICATION AND MAKE SURE COMPLETE APPLICATIONS ARE THE ONLY ONES THAT MOVE FORWARD.

I THINK UTILIZING THE WEB PAGE AND PUTTING IT ON THE WEB PAGE AND KEEPING IT THERE YEAR ROUND IS VERY EASY TO DO AND MAKE SURE THAT WE CAN DO THAT FOR ANYBODY THAT'S LOOKING TO DO EVENTS THIS NEXT YEAR OR IN FUTURE YEARS OF WHAT THE PROCESS IS, IS SOMETHING THAT WE CAN GET TAKEN CARE OF FOR THIS YEAR'S GRANT PROCESS. I THINK AFTER THIS YEAR'S PROCESS, THEN LOOK AT MAYBE SOME MORE DETAILED ON THE RUBRIC OR SOME KIND OF SCORING SYSTEM.

MAYBE IT'S NOT CALLED A RUBRIC, MAYBE IT'S JUST CALLED A SCORING SYSTEM BECAUSE I DON'T LIKE SAYING THAT WORD, BUT WE CALL IT SOMETHING ELSE, BUT COME BACK WITH SOME DIFFERENT AVENUES OF MORE DETAILED SCORING SYSTEM OF HOW TO PROMOTE A LITTLE BIT MORE TOURISM AND THEN BRING BACK TO COUNCIL FOR FURTHER DISCUSSION OF WHAT ARE THOSE PERCENTAGES OF BUCKETS THAT YOU WANT TO PUT IN HOT/MOT OR TOURISM OR ART OR WHATEVER THAT IS.

THAT'S A THAT'S A BIGGER DISCUSSION FOR COUNCIL TO HAVE WHEN IT COMES TO THE BUDGET PROCESS ON THAT FUND.

SO IF COUNCIL IS GOOD WITH THAT, WE'LL, WE'LL MOVE FORWARD WITH A MORE DETAILED APPLICATION AND GET THE APPLICATION AND THE PROCESS AND THE TAX CODE LINKS ONTO A WEB PAGE ON THE EDC SITE.

JUST CLARITY THE SCORING RUBRIC IS NOT SOMETHING THE COUNCIL AS IT WAS COMPRISED IN 2020.

IT'S NOT WHAT YOU WANT US TO BE USING.

IS THAT CORRECT? WE CAN GET RID OF THAT THIS YEAR FOR THIS YEAR'S PROCESS.

YEAH. IT DOESN'T WORK.

WORKS FOR ME.

I WON'T HAVE TO COUNT TO TEN.

[CHUCKLING] SO I LIKE PERSONALLY HEARING ALEX SAY IT RUBRIC, BUT THANKS.

. WE'LL TO COME UP WITH SOMETHING ELSE.

YEAH, I'LL COME UP WITH SOMETHING ELSE FOR THE NEXT PERSON TO SAY.

WOULD YOU DO ME A FAVOR, ALEX? YES, SIR. AND IF ANYBODY ELSE ON COUNCIL WOULD LIKE TO HAVE A PACKET, JUST AN APPLICATION.

WOULD YOU SEND ME A PACKET.

WE'LL SEND A PACKET TO ALL COUNCIL MEMBERS, SO THAT WAY YOU ALL CAN SEE IT.

WHAT IT IS TODAY, AND THEN ONCE WE KIND OF GET A DETAILED QUESTIONNAIRE OF CHANGES, THEN WE'LL SEND THAT OUT AS WELL.

OKAY, THANK YOU. OKAY, THANK YOU.

THANK YOU, MAYOR AND COUNCIL.

THAT BRINGS US TO SECTION THREE PUBLIC PRESENTATIONS.

[3.C. Community Interest Items]

THERE ARE NO PROCLAMATIONS OR PRESENTATIONS FOR THIS EVENING.

THAT WILL MOVE US ON TO ITEM 3C COMMUNITY INTEREST ITEMS. CITY COUNCIL.

WE HAD A GREAT TURNOUT WITH OUR DOGS AND DONUTS AT THE DOG PARK SATURDAY AND RICK AND I GAVE OUT A LOT OF LEASHES AND DOG TREATS A LOT.

SO THEN WE WENT OVER TO OUR POLICEMEN'S OPEN HOUSE.

THAT WAS GREAT.

[00:50:01]

WE SAW SOME THINGS THAT I DIDN'T REALIZE WE HAD, JUST TO BE HONEST WITH YOU, BUT THE WHOLE DAY WAS A GREAT DAY OF EVENTS FOR BURLESON. THERE IS A REALLY IMPORTANT EVENT COMING UP WITH THE REACH ACROSS JOHNSON COUNTY ORGANIZATION THERE. THE REACH COUNCIL REACH COUNCIL.ORG.

THEY ARE HAVING A PROM POP UP EVENT FOR THOSE WHO NEED SOME ASSISTANCE IN PREPPING FOR THE UPCOMING PROMS. YOU CAN SHOP FOR FREE FORMAL WEAR, GENTLY USED DRESSES AND NEW PLUSH SHOES.

MEN'S SUITS.

SOME POSSIBLE TUXEDOS.

THIS IS BEING HELD ON MARCH 24TH AND MARCH 25TH AT FIRST BAPTIST OF BURLESON.

IT IS COMPLETELY FREE TO STUDENTS AND IF THEY ATTEND, I DON'T BELIEVE THE STUDENTS ARE LISTENING.

THEY ALSO GET A GREAT PRESENTATION ON THINGS NOT TO BE DOING AS A HIGH SCHOOLER IN TODAY'S DAY AND AGE.

I'LL SAY IT AS NICELY AS THAT, BUT IT'S A FANTASTIC EVENT.

THERE'S HANDBAGS, JEWELRY.

THEY CAN GET THEIR MAKEUP.

IT'S A GREAT.

SO IF YOU KNOW ANYONE IN NEED WHO CANNOT AFFORD TO GO GET A PROM DRESS THIS YEAR FOR UPCOMING PROM.

TELL THEM ABOUT THIS EVENT REACH COUNCIL.

THEY CAN FIND IT ON FACEBOOK.

IT'S THE REACH COUNCIL OF JOHNSON COUNTY.

TOMORROW, THE 21ST, BURLESON POLICE DEPARTMENT IS HAVING SHAVED ICE WITH A COP SO YOU CAN SWING BY BETWEEN 3 AND 4 IF YOU LIKE SNOW CONES, IF YOU LIKE ICE CREAM, IF YOU LIKE SODAS.

THEY HAVE DELICIOUS SODAS THERE.

BAHAMA BUCK'S FROM 3 TO 4.

VISIT WITH SOME OF OUR COMMUNITY RESOURCE OFFICERS AND THE CRIMINAL INVESTIGATION DETECTIVES.

SO THAT SOUNDS LIKE A FUN AFTERNOON ON THE 23RD.

IT'S THE CHARACTER COUNCIL LUNCHEON.

SO I BELIEVE THE LUNCHEON STARTS AT 11:30 AND IT'S OPEN TO THE COMMUNITY.

TICKETS ARE STILL AVAILABLE.

YOU CAN CONTACT OUR CHAMBER OF COMMERCE.

IT IS FREE TO ATTEND, BUT WE DEFINITELY ACCEPT DONATIONS, AND THIS IS A EVENT THAT IS PUT ON WITH THE CITY OF BURLESON, BURLESON ISD, THE MINISTERIAL ALLIANCE AND THE CHAMBER OF COMMERCE, AND WE RECOGNIZE STUDENTS AND INDIVIDUALS IN OUR COMMUNITY WITH GOOD CHARACTER AND IT'S JUST THE BEST FEEL GOOD LUNCHEON OF THE YEAR, AND SO I STRONGLY RECOMMEND IF YOU'RE ABLE TO ATTEND, COME AND WE GET TO RECOGNIZE SOME GOOD THINGS GOING ON IN OUR COMMUNITY, AND THEN THIS SATURDAY, THE 25TH AT 2:00 IS OUR VIETNAM VETERANS CELEBRATION IN OUR VETERANS MEMORIAL PLAZA.

SO THERE'S GOING TO BE A GREAT SPEAKER, AND IT'S JUST SUCH AN AMAZING OPPORTUNITY.

THERE'S SOMETHING WE DO REALLY WELL IN THIS COMMUNITY AND IT'S RECOGNIZING OUR VETERANS, AND SO THAT IS A BIG, FABULOUS EVENT, AND I STRONGLY ENCOURAGE YOU TO ATTEND IF YOU'RE AVAILABLE THIS SATURDAY.

PD OPEN HOUSE, IN-N-OUT BURGER BROUGHT 500 HAMBURGERS AND THEY RAN OUT.

THIS IS REALLY BECOME A GREAT DEAL FOR THE POLICE DEPARTMENT AND IT'S REALLY FUN TO WATCH THE KIDS AND THE OFFICERS INTERMINGLE BECAUSE THESE KIDS HOLD THESE GUYS UP TO A WHOLE NEW STANDARD.

SO IT WAS A GREAT JOB ON THAT.

THAT BRINGS US TO SECTION FOUR.

[4. CHANGES TO POSTED AGENDA]

CHANGES TO THE POSTED AGENDA.

4A IS ITEMS TO BE CONTINUED OR WITHDRAWN.

ARE THERE ANY ITEMS TO BE CONTINUED OR WITHDRAWN REQUESTED BY THE COUNCIL OR CITY STAFF? ANYBODY? I GUESS NOT.

SO THAT BRINGS US ON TO ITEM 4B ITEMS TO BE WITHDRAWN FROM THE CONSENT AGENDA FOR SEPARATE DISCUSSION.

THIS CAN BE DONE BY THE CITY COUNCIL, BY STAFF OR ANY MEMBERS OF THE PUBLIC IN ATTENDANCE.

ITEMS TO BE ADDED TO THE CONSENT AGENDA REQUIRE AN OFFICIAL VOTE BY THE CITY COUNCIL.

ARE THERE ANY ITEMS TO BE ADDED OR WITHDRAWN FROM THE CITY COUNCIL FROM THE CONSENT AGENDA? YES. I WOULD LIKE TO ADD 8A RESOLUTION AUTHORIZING STREET CLOSURES FOR THE UPCOMING HUNTING TOUR AND 8C APPROVAL MINUTE ORDER APPOINTING MEMBERS TO THE CITIZEN BURLESON BOARDS TO THE CONSENT AGENDA.

OKAY, SO IF YOU COULD MAKE THAT MOTION.

I MAKE A MOTION TO ADD ITEM 8A AND ITEMS 8C TO THE CONSENT AGENDA.

SECOND.

IF YOU'LL JUST USE YOUR VOTING SYSTEM, PLEASE.

NOT WORKING. NOT LIT.

IS ANYBODY'S? JUST DO A MANUAL VOTE THEN.

[00:55:01]

I HAVE A MOTION BY TAMARA AND A SECOND BY DAN, ALL IN FAVOR.

PASSES UNANIMOUS. GOOD JOB.

THANK YOU, MAYOR AND COUNCIL.

THAT BRINGS US TO SECTION FIVE CITIZENS APPEARANCE.

[5. CITIZENS APPEARANCES]

EACH PERSON IN ATTENDANCE WHO DESIRES TO SPEAK TO THE CITY COUNCIL ON AN ITEM NOT POSTED ON THE AGENDA SHALL SPEAK DURING THIS SECTION.

A SPEAKER MUST FILL OUT A SPEAKER CARD AND TURN IT IN TO THE CITY SECRETARY PRIOR TO ADDRESSING THE CITY COUNCIL.

EACH SPEAKER WILL BE ALLOWED THREE MINUTES TO SPEAK.

EACH PERSON IN ATTENDANCE WHO DESIRES TO SPEAK TO THE CITY COUNCIL ON AN ITEM POSTED ON THE AGENDA SHALL SPEAK WHEN THAT ITEM IS CALLED FORWARD.

AT THIS TIME, I HAVE ONE SPEAKER CARD.

HANK HOLDRIDGE.

GOOD EVENING. MY NAME IS HANK HOLDRIDGE.

ADDRESS 12255 OAK GROVE ROAD SOUTH.

WHAT A JOY IT IS TO SEE YOU GUYS WORKING.

WORKING FOR WHO? US CITIZENS OF BURLESON.

I'M EXCITED TO BE A VIETNAM ERA VETERAN.

THANK YOU FOR THE SPECIAL EVENT COMING UP THE 26TH OF THIS MONTH, AND I APPRECIATE SO MUCH THE BURLESON CHRISTIAN MINISTERIAL ALLIANCE, WHAT THEY DO, AND YOU INVITE THEM TO SAY A LITTLE PRAYER BEFORE EACH MEETING.

I'LL BE SPEAKING TO THE TRUSTEES OF THE DISTRICT COMING UP TO 27TH.

I APPRECIATE SO MUCH THE CHARACTER MOVEMENT THAT IS ON FIRE WITH PEOPLE LIKE LITTLE OLD SKINNY RICK OWEN AND HIS LOVELY WIFE, DALLAS.

BY THE WAY, SHE'D MAKE A GREAT TRUSTEE.

I'M NOT TRYING TO RECRUIT VOTES FOR HER, BUT SHE WOULD MAKE A GREAT TRUSTEE FOR SURE.

I'VE GOT TO TELL YOU MY DOG STORY.

SHOW YOU I GOT A LITTLE SENSE OF HUMOR.

YOU CAN TAKE A DOG.

YOU CAN KICK IT.

YOU CAN ABUSE HIM.

YOU CAN BE MEAN TO IT ALL DAY LONG, BUT HE ALWAYS COMES BACK TO YOU.

NOW I ASK YOU IF YOU WOULD THINK HOW YOU SPELL DOG BACKWARDS.

GOT IT. IT'S A WONDERFUL STORY.

SPEAKING OF STORIES, YOU GET A CHANCE.

YOU WANT TO BE MOTIVATED, WATCH ONE OF THESE TWO MOVIES, OCTOBER SKY OR RADIO? TWO WONDERFUL MOVIES THAT WILL MOTIVATE YOU.

APPRECIATE MONICA OUR DEPUTY SECRETARY SO MUCH.

I DON'T KNOW IF YOU'VE NOTICED, BUT SHE'S WEARING SOMETHING I'M A BIG FAN OF, THAT LITTLE CROSS OVER THERE, AND I WANT TO GIVE YOU A LITTLE UPDATE ON THAT MOVEMENT THAT WE HAVE , AND AGAIN, FELLOWSHIP OF CHRISTIAN ATHLETES.

I APPRECIATE THEM SO MUCH.

WHAT THEY BRING TO OUR CITY AND WHAT YOU GUYS DO HUMBLES ME, HUMBLES ME.

THANK YOU, MONICA.

APPRECIATE YOU. I WEAR ONE MYSELF.

UPDATE ON THE BIG CROSS.

THIS IS NOT AN ACTION ITEM.

THIS IS JUST AN UPDATE, OKAY.

WE NEEDED TO FIND SOMEBODY WHO WOULD BE WILLING TO BUILD IT WITHOUT SOMEBODY.

YOU HAVE TO MAKE A COUPLE OF PHONE CALLS IN ONE VISIT.

I LOVE OUR MAYOR PRO TEM SO MUCH.

DAN, YOU'RE DOING A GREAT JOB FOR OUR CITY.

YOU KNOW I MEAN THAT, BUT BRUCE BASDEN, HE SAID, YOU FIND A PLACE FOR IT AND I'LL PUT IT THERE , AND AGAIN, THIS IS NOT AN ACTION ITEM.

THIS IS JUST AN UPDATE FOR YOU GOOD PEOPLE, AND I APPRECIATE ALL THE GOOD PEOPLE BEHIND ME.

MY LOVELY WIFE, MAN, I GOT LUCKY THE DAY I MET HER.

SHE'S LAUGHING. SHE'S THE HUMAN DIMPLE, AND SHE MAKES ME SMILE SO MUCH, BUT I JUST WON'T SAY THANK YOU FOR WHAT YOU DO.

THANK YOU FOR WHAT YOU WANT TO DO, AND YOU WILL DO.

I WAS HUMBLED WHEN THE CITY MANAGER GOT ME.

SHE WAS TRYING TO GET HIDDEN CREEK PARKWAY OPENED UP.

CIRCLE AROUND TOWARD RENFRO.

COULDN'T GET IT PASSED.

COULD NOT GET PAST.

SO BRYAN SHE COMES TO ME FOR SOME REASON.

I HAD QUITE A FEW FRIENDS IN THE AREA.

I STILL DO. HANK, YOUR THREE MINUTES ARE GONE, BUDDY.

YEAH, THAT'S VERY GOOD.

I KNOW NOBODY'S BEEN ABLE TO SHUT YOU UP IN ALL THE TIME IN ALL THE TIME I'VE KNOWN YOU.

[CHUCKLING] WELL, JUST IN CLOSING, I APPRECIATE ALL THAT YOU DO.

IF YOU HAVE ANY QUESTIONS ON THE CROSS, JUST GIVE THEM A CALL.

THANK YOU, BUDDY. THANKS, CHRIS.

HANK, I WANT TO SAY YOU'RE SAYING THANK YOU TO US FOR OUR SERVICE, BUT YOU HAVE SERVED OUR CITY FOR MANY, MANY YEARS IN MULTIPLE CAPACITIES.

SO THANK YOU TO YOU.

IS THERE ANYBODY ELSE IN THE AUDIENCE WHO WOULD LIKE TO ADDRESS THE CITY COUNCIL ON ITEMS NOT POSTED ON TONIGHT'S AGENDA?

[01:00:02]

I HAVE NO OTHER SPEAKER CARDS AT THIS TIME.

MAYOR AND COUNCIL. WE DO HAVE A NEED FOR EXECUTIVE SESSION.

[10. RECESS INTO EXECUTIVE SESSION]

WE'LL TAKE THAT OUT OF ORDER.

THAT'S ITEM TEN ON YOUR AGENDA.

WE'LL BRING THAT FORWARD IN ACCORDANCE WITH CHAPTER 551 OF THE TEXAS GOVERNMENT CODE.

THE CITY COUNCIL HAS NEED TO CONVENE INTO EXECUTIVE SESSION IN THE CITY COUNCIL WORK ROOM IN CITY HALL TO CONDUCT A CLOSED MEETING TO DISCUSS ITEMS LISTED ON THIS AGENDA AND PURSUANT TO THE FOLLOWING SECTIONS, SECTION 551.071, 551.072, 551.073, 551.087.

MAYOR, IF YOU COULD CALL FOR A VOTE, WE'RE GOING TO TRY TO GET THIS GOING.

HOLD ON. IS THERE A MOTION TO, IS IT GOING? LET'S TRY IT. [INAUDIBLE]. I GOT A MOTION BY DAN A SECOND BY RICK.

PLEASE VOTE. WE'RE GOING TO EXECUTIVE SESSION AT 6:37.

OH, I'M SORRY. IT PASSED.

GOING INTO AT 6:37.

THANK YOU. I HAVE A MOTION BY DAN AND A SECOND BY RONNIE.

PLEASE VOTE. PASSES UNANIMOUS.

WE'RE BACK IN SESSION AT 7:39.

THANK YOU, MAYOR AND COUNCIL.

THAT BRINGS US TO SECTION SIX CONSENT AGENDA.

[6. CONSENT AGENDA]

ALL ITEMS LISTED ON THE CONSENT AGENDA ARE CONSIDERED TO BE ROUTINE BY THE CITY COUNCIL AND WILL BE ENACTED WITH ONE MOTION.

THERE WILL BE NO SEPARATE DISCUSSION OF THE ITEMS. APPROVAL OF THE CONSENT AGENDA AUTHORIZES THE CITY MANAGER TO IMPLEMENT EACH ITEM IN ACCORDANCE WITH STAFF RECOMMENDATIONS.

TONIGHT, THE CONSENT AGENDA CONSISTS OF ITEMS 6A TO 6S AND 8A AND 8C.

MAYOR, IF YOU COULD ASK FOR A MOTION, PLEASE.

IS THERE A MOTION? [INAUDIBLE] I HAVE A MOTION BY DAN AND A SECOND BY RONNIE.

PLEASE VOTE. PASSES UNANIMOUSLY. THANK YOU, MAYOR AND COUNCIL.

THAT BRINGS US TO ITEM TWO, SECTION SEVEN DEVELOPMENT APPLICATIONS 7A IS 5917

[7.A. 5917 W FM 917 (Case 23-007): Hold a public hearing and consider approval of an ordinance for a zoning change request from “A”, Agriculture to “GR" General Retail. (First and Final Reading) (Staff Presenter: Tony McIlwain, Development Services Director) (The Planning and Zoning Commission recommended approval by unanimous vote)]

WEST FM 917 CASE 23-007.

TONIGHT IS TO HOLD A PUBLIC HEARING AND CONSIDER APPROVAL OF AN ORDINANCE FOR A ZONING CHANGE REQUEST FROM A AGRICULTURE TO GR GENERAL RETAIL.

THIS IS BEFORE COUNCIL ON FIRST AND FINAL READING.

THE STAFF PRESENTER TONIGHT IS EMILIO SANCHEZ, THE ASSISTANT DIRECTOR OF DEVELOPMENT SERVICES.

EMILIO, NICE OF YOU TO JOIN US TONIGHT.

THANK YOU, MA'AM.

GOOD EVENING, MAYOR, COUNCIL.

EMILIO SANCHEZ FOR THE RECORD.

ASSISTANT DIRECTOR OF DEVELOPMENT SERVICES.

THE REQUEST THAT'S BEFORE YOU TONIGHT IS FOR 5917 WEST FM 917 WITH THE APPLICANT BEING QUIKTRIP.

BRYAN CLARK REPRESENTING QUIKTRIP.

THE ZONING CHANGE IS FOR A DEFAULT AG ZONING A TO GO TO GENERAL RETAIL.

IN THE CASE IS 23-007.

THE COMPREHENSIVE PLAN HAS THIS PROPERTY DESIGNATED AS IN THE CHISHOLM TRAIL CORRIDOR.

THE CURRENT ZONING IS AGRICULTURE AS STATED, AND THE REZONING REQUEST FITS WITH THE COMPREHENSIVE PLAN AS GENERAL RETAIL FITS WITHIN THE CHISHOLM TRAIL CORRIDOR DESIGNATION.

THE ZONING REQUEST, IF APPROVED, WOULD REQUIRE PLATTING AND COMMERCIAL SITE PLAN SUBMITTAL, AND AS OF THIS AFTERNOON, THEY DID SUBMIT OFFICIALLY A SITE PLAN.

SO WE'LL HAVE THAT UNDER REVIEW AND BEFORE YOU IN THE NEXT COMING MONTHS.

SO THEY HAVE A CONCEPT VISUAL FOR YOUR ORDINANCE TO GO WITH YOU TONIGHT, BUT IF THE ZONING CHANGE GETS APPROVED, THE ORDINANCE WOULD REQUIRE THAT A SITE PLAN COME BACK BEFORE YOU.

THAT'S WHY YOU'LL SEE IT IN THE FUTURE.

STAFF DID SEND OUT PUBLIC NOTICES TO THE PROPERTY OWNERS WITHIN 300FT OF THE SUBJECT PROPERTY.

WE ALSO PLACED A NOTIFICATION IN THE NEWSPAPER AND PLACED A SIGN ON THE PROPERTY.

AT THE FEBRUARY 28TH PLANNING AND ZONING COMMISSION MEETING.

THE PLANNING AND ZONING COMMISSION RECOMMENDED APPROVAL UNANIMOUSLY.

[01:05:02]

WE DID HAVE NO SPEAKERS THAT WERE PRESENT FOR THE MEETING.

STAFF RECOMMENDS APPROVAL OF THE ORDINANCE FOR THE ZONING CHANGE REQUEST FROM GENERAL FROM AGRICULTURE TO GENERAL RETAIL.

IT CONFORMS WITH THE COMPREHENSIVE PLAN AS STATED EARLIER, AND IT'S COMPATIBLE WITH ADJACENT USES IN THE PROXIMITY TO WITHIN ITS PROXIMITY TO THE CHISHOLM TRAIL PARKWAY.

I WOULD BE HAPPY TO ENTERTAIN ANY QUESTIONS THAT YOU MAY HAVE, AND THE APPLICANTS ARE HERE AS WELL.

IS THERE ANY QUESTION? I'M GOING TO OPEN THE PUBLIC HEARING AT 7:43.

I HAVE ONE SPEAKER CARD, BUT I BELIEVE IT MAY BE THE APPLICANT, BRYAN CLARK . [INAUDIBLE] ALL RIGHT, THANK YOU. JUST WANTED TO STATE OUR EXCITEMENT AT BRINGING OUR FORESIGHT TO BURLESON, AND WE REALLY APPRECIATE STAFF HELP ON THIS ONE.

SO WE'LL HAVE THAT SITE PLAN TO YOU SOON, AND WE'RE REALLY EXCITED TO GET GOING ON THIS ONE, AND I'M HERE TO ANSWER ANY QUESTIONS YOU MAY HAVE.

ANYBODY? THANK YOU. VERY GLAD TO HAVE YOU AGAIN.

NO, SIR, I HAVE NO OTHER SPEAKER CARDS.

I'M GOING TO CLOSE THE PUBLIC HEARING AT 7:44.

IS THERE A MOTION ON THIS? SECOND. I HAVE A MOTION BY DAN A SECOND BY JIMMY.

PLEASE VOTE.

PASSES UNANIMOUS.

THANK YOU, MAYOR AND COUNCIL.

THAT BRINGS US TO 7B, 2500 SW HULEN STREET.

[7.B. 2500 SW Hulen St (TOD Mixed-Use) (Case 22-131): Continue the public hearing and consider an ordinance for a zoning change request from “PD” Planned Development district, to “PD” Planned Development district, to allow for retail and single-family attached residential development on 35.20 acres. (First and Final Reading) (Staff Presenter: Tony McIlwain, Director of Development Services) (The Planning and Zoning Commission recommended approval by unanimous vote) (Public hearing continued from the January 23, 2023 and February 20,2023 City Council meetings)]

TOD MIXED USE CASE 22-131.

THIS IS TO CONTINUE A PUBLIC HEARING AND CONSIDER AN ORDINANCE FOR A ZONING CHANGE REQUEST FROM PD PLANNED DEVELOPMENT DISTRICT TO PD PLANNED DEVELOPMENT DISTRICT TO ALLOW FOR RETAIL AND SINGLE FAMILY ATTACHED RESIDENTIAL DEVELOPMENT ON 35.20 ACRES.

THIS IS BEFORE CITY COUNCIL ON FIRST AND FINAL READING.

THIS PUBLIC HEARING HAS BEEN CONTINUED FROM COUNCIL MEETING JANUARY 23RD, 2023, AND FEBRUARY 20TH, 2023.

TONIGHT'S PRESENTER IS EMILIO SANCHEZ AGAIN, THE ASSISTANT DIRECTOR OF DEVELOPMENT SERVICES.

GOOD EVENING, MAYOR, COUNCIL.

THIS REQUEST IS FOR 2500 SOUTHWEST HOUSTON BOULEVARD FOR A ZONING CHANGE ON APPROXIMATELY 35 ACRES.

THE APPLICANT IS NICHOLAS BALSAMO WITH KALTERRA AND THE CASE NUMBER IS 22-131.

I BELIEVE COUNCIL HAS SEEN THIS IN YOUR PACKET A FEW MONTHS, ONCE IN JANUARY, ONCE IN FEBRUARY, AND THEN AGAIN HERE IN MARCH.

I'M GOING TO RUN THROUGH THE SLIDES.

IT'S BEEN IN YOUR PACKET.

BE HAPPY TO ANSWER ANY QUESTIONS THAT YOU HAVE GOING THROUGH THE PRESENTATION AND THE APPLICANTS ARE HERE.

IF WE HAVE ANY SPECIFIC QUESTIONS THAT I CAN'T ANSWER.

SO WE'LL RUN THROUGH THIS SLIDE PRESENTATION REAL QUICKLY.

THE SUBJECT PROPERTY IS LOCATED WITHIN THE TRANSIT ORIENTED DEVELOPMENT DISTRICT, TOD.

IT IS IN ITS OWN PLANNED DEVELOPMENT AND THE REQUEST IS FOR ZONING OUT OF THE PLANNED DEVELOPMENT FOR ITS OWN SPECIFIC PLAN DEVELOPMENT CRITERIA.

THAT WILL BE ON THIS SLIDE HERE.

IT'LL SHOW YOU SOME OF THE PROPOSED ZONING VERSES THE CURRENT ZONING.

IF YOU'LL REMEMBER WHEN WE DID SOME OF THE TRAININGS ON THE TOD AND THE DENSITIES THAT WERE ALLOWED THERE, CURRENTLY THEY'RE ALLOWED TO DO BY RIGHT UP TO 20 UNITS PER ACRE GREATER IF YOU PROVIDE A PARKING STRUCTURE OR A STRUCTURED PARKING FOR THE DEVELOPMENT WITHIN THE MIXED USE PROJECT, THEY'RE PROPOSING A 12 UNITS PER ACRE.

CAP ON THAT DENSITY.

SO THE DENSITY DROPS.

MULTIFAMILY APARTMENTS AND [INAUDIBLE] CAPS WILL NO LONGER BE PERMITTED AS THEY ARE PROPOSING A BASE ZONING OF SINGLE FAMILY ATTACHED WITH A MAXIMUM DENSITY OF WELL, A MAXIMUM NUMBER OF UNITS AT 270 UNITS.

THE PD AS WELL HAS SOME LANGUAGE THAT ENHANCES THE LANDSCAPING IN THE PROPOSED ORDINANCE.

THE CURRENT ZONING ORDINANCE DOESN'T REALLY GIVE A SPECIFIC NUMBER OF TREES THAT ARE REQUIRED FOR THE STREET OR DESIGNATIONS FOR

[01:10:04]

ENHANCED LIGHTING STANDARDS.

IN OUR CONVERSATIONS WITH THE APPLICANT, THEY WERE VERY AMENABLE TO INCLUDING THOSE ENHANCEMENTS IN THEIR PD, AND THAT IS WHAT'S IN THE ORDINANCE BEFORE YOU TONIGHT. THIS WILL BE A PHASED APPROACH TO DEVELOPMENT.

THEY'RE GOING TO HAVE THE 35 ACRES SPLIT INTO FOUR ZONES.

ZONE A-1, WHICH IS THE RETAIL AND COMMERCIAL PORTION.

B-1, WHICH IS THE FIRST PHASE OF THE DEVELOPMENT FOR THE RESIDENTIAL PORTION, WHICH WOULD BE 200 UNITS, AND THEN FOR THE SECOND PHASE, IT WOULD BE A-2, WHICH IS THE RETAIL ALONG ALSBURY BOULEVARD AND THEN THE B-2, WHICH WOULD BE THE LAST 70 UNITS OF THE MULTI OR THE SINGLE FAMILY ATTACHED.

NOW, BEFORE THEY CAN GET TO PHASE TWO, THEY WOULD BE REQUIRED TO HAVE A CERTIFICATE OF OCCUPANCY FOR AT LEAST 6000FT² OF RETAIL OR COMMERCIAL BUILDINGS IN A-1 OR A-2 BEFORE THEY CAN MOVE ON TO THE LAST PORTION OF THE RESIDENTIAL.

SO THAT JUST ENSURES THAT WE GET COMMERCIAL ALONG ALSBURY AND HULEN BEFORE THEY GET ALL OF THE ROOFTOPS CONSTRUCTED AND ALSO THE STREET TREES ALONG HULEN AND ALSBURY WOULD HAVE TO BE PLANTED PRIOR TO THE COMMENCEMENT OF PHASE TWO.

A TIA OR A TRAFFIC IMPACT ANALYSIS HAS BEEN SUBMITTED.

IT IS IN REVIEW, AND ANY RECOMMENDATIONS THAT TIA HAS WOULD BE INCORPORATED INTO THE FINAL SITE PLAN FOR THE PROJECT. ALONG WITH THE DRAINAGE AS WELL.

UTILITIES WOULD BE PROVIDED BY CITY OF BURLESON FOR SANITARY SEWER SERVICE AND WATER PROVIDED BY THE CITY OF BURLESON AND JOHNSON COUNTY SPECIAL UTILITY DISTRICT.

IN THE EXISTING FACILITIES THAT WOULD NEED TO BE EXTENDED TO THE SITE WOULD BE DONE BY THE DEVELOPER.

WE DID NOTICE IN THE NEWSPAPER, ALONG WITH PROPERTY OWNERS WITHIN 300FT OF THE SUBJECT PROPERTY , AND AT THE, I THINK IT WAS THE JANUARY 17TH PLANNING AND ZONING COMMISSION MEETING.

THE PLANNING AND ZONING COMMISSION RECOMMENDED APPROVAL APPROVAL UNANIMOUSLY.

WE DID HAVE TWO SPEAKERS SPEAK IN THE AUDIENCE.

ONE WAS MISS LINDA KNIGHT, WHO IS AN ADJACENT NEIGHBOR PROPERTY OWNER.

SHE HAD CONCERNS IN REGARDS TO SOME OF THE LANDSCAPING AND HER LIVESTOCK THAT SHE HAS ON THE PROPERTY.

I BELIEVE THAT SHE'S BEEN SPEAKING WITH THE APPLICANTS AND IS WORKING THROUGH TRYING TO MAKE SURE THAT NONE OF THOSE POSSIBLY POISONOUS LANDSCAPE ITEMS THAT YOU AND I KNOW OF, AS YOU KNOW, THEY LOOK PRETTY.

THEY'RE GREAT, BUT THEY MIGHT NOT BE GREAT FOR LIVESTOCK.

SO SHE'S WORKING WITH THE APPLICANTS ON THAT AS WELL, AND THEN MR. CLINT NOLEN, WHO IS WITH KALTERRA, WAS THERE TO ANSWER ANY QUESTIONS.

STAFF RECOMMENDS SUPPORT FOR THE ZONING CHANGE BASED ON THE REDUCTION OF DENSITY AND THE INCORPORATION OF TRAILWAYS ENHANCED LANDSCAPING AND ENHANCED LIGHTING FIXTURES.

I WOULD BE HAPPY TO ENTERTAIN ANY QUESTIONS THAT YOU MAY HAVE ON THE PROPOSED ZONING CHANGE THAT'S BEFORE YOU THIS EVENING OR ON THE TOD AND HOW IT RELATES TO THE ZONING CHANGE, AND THE APPLICANT IS HERE AS WELL TO ANSWER ANY SPECIFIC QUESTIONS.

IS THERE ANY QUESTIONS? YOU OKAY? THIS IS A ZONING ACTION.

SO THE PD DOES THAT INCORPORATE THE DEVELOPMENT STANDARDS OR ARE WE GOING TO REVIEW THOSE ? IN THE ORDINANCE THOSE PD STANDARDS ARE INCORPORATED.

SO THE ANTI MONOTONY STANDARDS AND THOSE KINDS OF THINGS ARE ALL PART OF THIS.

THE ELEVATIONS THAT ARE SUGGESTED, ARE THOSE ALSO A PART OF THIS OR WOULD THAT BE SOMETHING THAT'S BROUGHT BACK LATER AS A SITE PLAN? THOSE ARE ALSO INCLUDED IN THE ADOPTION OF THE ORDINANCE IF PASSED THIS EVENING.

OKAY, SO WHATEVER IS BUILT IS GOING TO NEED TO ADHERE PRETTY CLOSELY TO WHAT WE SEE HERE.

THAT IS CORRECT. NO MORE THAN FOUR STORIES.

NO MORE THAN THREE STORIES.

40FT HIGH. MY APOLOGIES.

OKAY, I'M GOOD.

ANY OTHER QUESTIONS?

[01:15:02]

I THINK IN PREVIOUS MEETINGS WE TALKED ABOUT PARKING.

HAVE WE GOTTEN INTO THAT ISSUE ANYMORE ABOUT LIKE WHAT THAT MAY LOOK LIKE? I KNOW LIKE SOME ARE FRONT LOADED, SOME ARE REAR LOADED.

HOW IS THERE I MEAN, JUST LOOKING THIS IS A PRETTY BUSY DEVELOPMENT, JUST ENSURING THAT THERE WILL BE ADEQUATE PARKING FOR THE PEOPLE THAT LIVE THERE AND THEN POTENTIAL VISITORS IF CARS NEED TO PASS THAT KIND OF THING.

SO WE HAVEN'T THIS IS MORE OF A CONCEPT PLAN.

I GUESS TO SPEAK TO THE FIRST PART OF YOUR QUESTION, THE FRONT LOADED GARAGES ARE CAPPED AT NO MORE THAN 50% OF THE DEVELOPMENT, SO THEY'RE REQUIRED TO HAVE SOME REAR LOADED OR REAR ENTRY GARAGES, AND THEN THE ONES THAT ARE FRONT LOADED, THERE ARE SPECIFICATIONS WITHIN THE PD THAT WOULDN'T ALLOW FOR THEM TO HAVE MORE THAN 50% OF THE FRONT FACADE BE THE GARAGE, AND IT CAN'T BE THE FIRST PROTRUDING PORTION OF THAT BUILDING SO THAT YOU DON'T HAVE A SNOUT HOUSE.

THOSE QUESTIONS AND CONCERNS HAVE BEEN ADDRESSED IN THE PD LANGUAGE THAT'S PROPOSED.

ANYBODY ELSE? I'M GOING TO OPEN THE PUBLIC HEARING AT 7:54.

I DID HAVE ONE. I DID HAVE ONE QUESTION.

NOW, YOU DID SAY THAT THERE ARE GOING TO BE THREE STORY? THERE'S GOING TO BE A MIXTURE OF SINGLE STORY, TWO STORY AND THREE STORY, AND THERE IS A PERCENTAGE, I BELIEVE NO MORE THAN 35% CAN BE SINGLE STORY.

NOT HAPPY WITH THE THREE, BUT IT SURE BEATS A FIVE STORY APARTMENT COMPLEX.

JUST TO GIVE YOU A LITTLE MORE CONTEXT, IT CAN BE UP TO EIGHT STORIES WITH A STRUCTURED PARKING.

THEN A THREE STORY SURE BEATS AN EIGHT STORY APARTMENT COMPLEX.

LET ME REPHRASE THAT.

I HAVE NO SPEAKER CARDS.

IS THERE ANYBODY IN THE AUDIENCE WHO WOULD LIKE TO ADDRESS THE CITY COUNCIL ON THIS ITEM? THERE IS NONE. I'M GOING TO CLOSE THE PUBLIC HEARING AT 7:55.

IS THERE A MOTION ON THIS? I NEED A SECOND. SECOND.

I GOT A MOTION BY DAN, A SECOND BY RICK.

PLEASE VOTE.

MOTION PASSES UNANIMOUSLY.

THANK YOU, MAYOR AND COUNCIL.

THAT BRINGS US TO SECTION EIGHT, GENERAL.

8A WAS ADDED TO THE CONSENT AGENDA.

SO THAT MOVES US ON TO 8B CONSIDER APPROVAL OF A PROFESSIONAL SERVICES AGREEMENT WITH TEAGUE NALL AND PERKINS, INC FOR THE DESIGN OF SOUTHWEST HOUSTON STREET

[8.B. Consider approval of a professional services agreement with Teague Nall and Perkins, Inc. for the design of the SW Hulen Street Widening – Candler Dr. to SH174 project in the amount of $2,107,413. (Staff Presenter: Errick Thompson, Deputy Director of Public Works - Engineering)]

WIDENING CANDLER DRIVE TO TO STATE HIGHWAY 174 PROJECT IN THE AMOUNT OF $2,107,413.

THE STAFF PRESENTED TONIGHT IS ERIC THOMPSON, DEPUTY DIRECTOR OF PUBLIC WORKS ENGINEERING.

MR. THOMPSON.

THANK YOU.

GOOD EVENING AGAIN, MAYOR AND COUNCIL.

VERY SHORT PRESENTATION FOR YOU ON PROPOSED PROPOSED PROFESSIONAL SERVICES CONTRACT WITH TEAGUE, NALL AND PERKINS TO WIDEN SOUTHWEST HULEN STREET FROM CANDLER TO STATE HIGHWAY 174.

TEAGUE NALL AND PERKINS WAS SELECTED THROUGH A FAIRLY EXTENSIVE PROCUREMENT PROCESS TO PROVIDE THESE DESIGN SERVICES AT A NEGOTIATED FEE OF 2.1, A LITTLE OVER $2.1 MILLION, AND THERE ARE SEVERAL.

THIS IS A PRETTY COMPLEX.

ENGINEERING CONTRACT THAT INCLUDES A NUMBER OF PHASES AND COMPONENTS.

I'VE TRIED TO HIGHLIGHT MOST OF THEM HERE.

WE'LL NOTE THAT THEY HAVE A COUPLE OF SUBCONSULTANTS FOR THE ENVIRONMENTAL WORK.

THERE'S CREEK CROSSING ALONG THIS PROJECT THAT ENTAILS A LOT OF ENVIRONMENTAL STUDY AND FLOOD STUDY IN ORDER TO.

MAKE SURE THAT WE'RE NOT ADVERSELY IMPACTING FLOODING.

THE PROJECT IS EXTENSIVE AND GEOTECHNICAL INVESTIGATION NEEDED AS WELL.

A TON OF SUBSURFACE UTILITY, LOCATION COORDINATION AND ENGINEERING TO HAPPEN AS WELL.

THERE IS SOME RIGHT OF WAY THAT WILL NEED TO BE ACQUIRED ALONG THE PROJECT, AND THEN WE'RE ALSO LOOKING AT LANDSCAPING ALONG

[01:20:05]

THE CORRIDOR AS WELL.

THIS IS A PRETTY FAIRLY IMPORTANT PART OF THE HIGHWAY NETWORK IN THIS PART OF TOWN.

SO WE'RE EXCITED FOR YOUR FEEDBACK ON MOVING THIS IMPORTANT PROJECT FORWARD.

PROJECT ALSO INCLUDES A FAIRLY MAJOR WATER LINE THAT ALSO NEEDS TO BE RELOCATED.

SO WE'RE ACTUALLY COMBINING THREE SEPARATE PROJECTS.

ONE WAS THE WATERLINE PROJECT.

THE SECOND WOULD BE THE INTERSECTION THAT STATE HIGHWAY 174, AND THEN THE THIRD PROJECT BEING THE HULEN WIDENING.

SO, WE'VE TAKEN THE APPROACH OF COMBINING THOSE THREE PROJECTS INTO ONE DESIGN.

SO THAT'S PART OF WHY THE DESIGN FEE IS PROBABLY A LITTLE LARGER THAN YOU MAY BE ACCUSTOMED TO SEEING, BUT WE'LL ALSO REALIZE SOME ECONOMIES OF SCALE BY HAVING ALL THAT DONE AT ONE TIME.

SO THE NEXT COUPLE OF SLIDES KIND OF WALK THROUGH CURRENT FUNDING THAT'S IN PLACE.

I WILL MENTION THAT THERE'S ADDITIONAL WATER FUNDING.

ALL OF THE WATER FUNDING IS NOT SHOWN ON THE SLIDE, BUT OVERALL, IT'S ABOUT AN $18.5 MILLION PROJECT.

THESE TWO TABLES ACTUALLY CAME OUT OF YOUR BUDGET PRESENTATION BACK IN AUGUST.

YOU'LL ALSO NOTE THAT THE PROJECTS HAVE BEEN RENAMED SLIGHTLY, BUT THAT'S ALL FOR CLARITY AND ADDITIONAL TRANSPARENCY.

THAT TOP TABLE IN GRAY, THAT'S ALL GO BOND FUNDING FOR THE TWO PROJECTS.

HULEN STREET ALSO HAD AN ADDITIONAL 1.6 MILLION IN PREVIOUS BONDS PRIOR TO 2023.

IN THE ADDITIONAL CASH THERE'S ADDITIONAL 3.6 MILLION FOR THE HULEN STREET PROJECT.

IT'S IN THE PLAN IN 2026.

THIS IS ACTUALLY A PROJECT THAT WE'RE TRYING TO ADVANCE TO, TO MOVE UP IN THE FIVE YEAR PLAN, AND THERE'S ANOTHER NUMBER OF REASONS TO GET AHEAD OF OR SOMEWHAT KEEP PACE WITH SOME OF THE DEVELOPMENT AND THEN THE WATERLINE HAS TO BE ADDRESSED ANYWAY. SO WE'RE BASICALLY PROPOSING THAT WE SHIFT A FEW THINGS AROUND IN THE CAPITAL IN THE CURRENT CAPITAL PROGRAM.

SO ALL THE FUNDING IS ALREADY THERE.

IT'S JUST IN DIFFERENT YEARS.

SO WE'RE MAKING ADJUSTMENTS OR PROPOSING ADJUSTMENTS TO BE ABLE TO FUND THIS PROJECT NOW AND MOVE IT ALONG.

SO AGAIN, THIS SHOWS 11.1, BUT IT'S ACTUALLY 18.5 OF TOTAL FUNDING.

THE ADDITIONAL TIRZ FUNDING IS NOT OR THE WATER FUNDING IS NOT COMPLETELY SHOWN HERE.

SO OVERALL, PROJECT SUMMARY AND TIMELINE.

AGAIN, WE HAD STARTED THE PROCUREMENT PROCESS FOR THE CONSULTANTS IN THE FALL.

WE'VE BEEN NEGOTIATING THE FEE AND FINE TUNING THE SCOPE OVER THE LAST FEW MONTHS, COUPLE OF MONTHS, ASSUMING THIS ITEM PASSES TONIGHT, WE WOULD START DESIGN NOW AND DESIGN WOULD TAKE ABOUT A YEAR.

THERE ARE SOME PROPERTY ACQUISITION AGAIN TO TAKE PLACE THAT WOULD LIKELY BEGIN WINTER AND CONTINUE THROUGH NEXT SPRING, AND THEN SUMMER OF 2024, WE'D BE READY TO CONSTRUCT THE PROJECT, AND IT'S ABOUT AN ANTICIPATED TO BE ABOUT A TWO YEAR CONSTRUCTION PROJECT.

SO THAT WAS PRETTY QUICK, BUT I JUST WANTED TO GIVE YOU THAT HIGHLIGHT.

I'D BE HAPPY TO ANSWER ANY QUESTIONS.

WE'RE RECOMMENDING THAT YOU APPROVE THIS CONTRACT.

$2,107,413 WITH TEAGUE NALL AND PERKINS FOR THE DESIGN OF SOUTHWEST HULEN WIDENING.

NOW PART OF THIS DESIGN, WILL THAT INCLUDE THE ENTRANCE TO TANTARRA IN THERE.

I'M NOT EXACTLY SURE WHERE THEIR ENTRANCES WILL BE, BUT THAT PROPERTY IS WITHIN THE LIMITS OF THE PROJECT, SO THERE'S A GOOD CHANCE THAT IT WOULD.

[INAUDIBLE] DIRECTLY ACROSS FROM THE CANDLER INTERSECTION, SO IT'S GOING TO BE INCLUDED.

I JUST WANT TO MAKE SURE THAT WE TAKE INTO CONSIDERATION THEIR ENTRANCE AND THE GATE AND EVERYTHING.

I JUST SAY THAT BECAUSE WE DON'T ACTUALLY HAVE A SITE PLAN YET, I THINK THEY JUST MENTIONED.

SO WHATEVER THAT SITE PLAN LOOKS LIKE WOULD DICTATE WHERE THEIR TRUE ENTRANCES WOULD BE, BUT

[01:25:01]

THAT PROPERTY IS WITHIN THE LIMITS OF THE PROJECT.

THAT ROAD NEEDS TO BE WIDER SO DEFINITELY.

DAN. I THOUGHT I READ IN HERE SOMEPLACE THAT WE'RE GOING TO PROPOSE AT THIS TIME TO CONSTRUCT TWO LANES IN EACH DIRECTION WITH A POSSIBILITY OF ADDING A THIRD INTO THE MEDIAN.

AM I THINKING OF SOMETHING ELSE, OR IS THAT WHAT I READ IN HERE? THERE HAS BEEN SOME DISCUSSION ABOUT CONFIRMING HOW MANY LANES NEED TO BE BUILT RIGHT NOW.

THERE'S A SCENARIO WHEREBY WE MIGHT BUILD TWO LANES WITH A VERY WIDE MEDIAN FOR THE SECOND TWO LANES TO BE BUILT LATER, SO MAYBE THAT'S WHAT YOU'RE REFERRING TO.

WHAT I'M REFERRING TO IS THAT I HOPE WE DO A COMPLETE BUILD EFFORT TO DESIGN.

[INAUDIBLE] YEAH, I UNDERSTAND THAT AND THAT WILL BE ONE OF SEVERAL THINGS WE'RE LOOKING AT.

THERE'S A PRICE TAG FOR BUILDING FOUR LANES.

THERE'S A PRICE TAG FOR BUILDING SIX.

SO WE'RE TRYING TO--BUILDING, YES, BUT I'M TALKING ABOUT DESIGNING.

IN OTHER WORDS, I DON'T WANT TO HAVE TO DO ANOTHER DESIGN CONTRACT, AND ADD THE ULTIMATE LANES LATER.

SO I THINK WHAT YOU READ WAS THE STATEMENT THAT SAID A PHASE PLAN SAID THAT WOULD ALLOW YOU TO HAVE PLANS FOR THE FIRST TWO LANES AND THEN ANOTHER SET OF PLANS IN THIS CONTRACT FOR THE NEXT TWO LANES.

EXACTLY WHAT I MEAN.

WE GOT THE RAILROAD TRACK.

WE GOT THE TRAFFIC CIRCLE AND EVERYTHING AT THE END, AND I THINK EVERYBODY AGREES THAT ARE WE STARTING OVER EVERY TIME WE GO TO ANOTHER SECTION? THIS DOESN'T INCLUDE THE RAILROAD TRACK, DOES IT? THAT'S A DIFFERENT PROJECT.

OKAY, YEAH, I JUST WANTED TO CLARIFY.

OUR INTENT IS TO BUILD A FOUR LANE PROJECT.

LAST SUMMER, THE DISCUSSION WE HAD WITH THE COUNCIL WAS USING SOME OF IF WE DISSOLVED THE TIRZ, WAS USING SOME ADDITIONAL FUNDS TO ADD THOSE ADDITIONAL LANES IN EACH DIRECTION.

SO THAT'S SOME OF THE FUNDING THAT I THINK ERRICK WAS REFERENCING THERE, BUT AS YOU GO THROUGH THE ENVIRONMENTAL AND ALL THE DIFFERENT ELEMENTS OF THE DESIGN AND YOU LOOK AT POTENTIAL COSTS, THOSE ARE ALWAYS OPTIONS THAT WE CAN BRING BACK TO YOU BUT THE INTENT IS TO MAKE IT A FOUR LANE ROADWAY.

YEAH, WE WOULD DEFINITELY BE DESIGNING ALL OF IT RIGHT NOW.

I BELIEVE THAT'S VERY IMPORTANT.

IT HAS TO BE FOUR LANES.

YOU KNOW, WE JUST APPROVED THE THE PLANNING CHANGE ON ADDING A VERY LARGE COMPLEX JUST THE NORTH OF THERE AND THE CONNECTIONS UP AND DOWN ALSBURY.

IT'S A VERY MAJOR THOROUGHFARE THAT'S VERY HEAVILY TRAVELED.

SO I AGREE WITH THE FOUR LANES.

ANYBODY ELSE? IS THERE A MOTION ON THIS? I'LL MOVE TO APPROVE. I HAVE A MOTION BY DAN AND A SECOND FOR VICTORIA.

PLEASE VOTE. PASSES UNANIMOUS.

THANK YOU, MAYOR AND COUNCIL.

WE HAVE MOVED 8C TO THE CONSENT AGENDA.

SO THAT BRINGS US TO ITEM 8D CONSIDER APPROVAL OF A LETTER OF ADMONISHMENT AND REPRIMAND ADDRESSED TO CITY COUNCIL MEMBER PLACE THREE

[8.D. Consider approval of a letter of admonishment and reprimand addressed to City Council member Place 3 concerning his conduct in response to an event at the Library in February of 2023. (Staff Presenter: Allen Taylor, City Attorney) ]

CONCERNING HIS CONDUCT IN RESPONSE TO AN EVENT AT THE LIBRARY IN FEBRUARY OF 2023.

THE STAFF PRESENTED THIS EVENING IS ALLEN TAYLOR, CITY ATTORNEY.

MAYOR AND COUNCIL.

AS YOU WILL RECALL, AT THE LAST REGULAR COUNCIL MEETING, AN AGENDA ITEM WAS PLACED ON THE AGENDA TO ALLOW THE COUNCIL TO DISCUSS SOME SOCIAL MEDIA COMMENTARY THAT ONE OF THE COUNCIL MEMBERS HAD PUBLISHED, IN EFFECT, BY PRESENTING IT RELATING TO A CITY EVENT.

THE CITY STAFF DID NOT HAVE ANY PARTICIPATION IN THE DISCUSSION.

IT WAS A DISCUSSION ITEM AMONG COUNCIL MEMBERS.

THERE WERE FIVE MEMBERS OF THE COUNCIL PRESENT WHO DISCUSSED THE MATTER FOR PROBABLY 20 MINUTES AT THE END OF THAT CONVERSATION.

I MADE NOTES OF WHAT WAS BEING STATED BY DIFFERENT COUNCIL MEMBERS AND I WAS REQUESTED TO PREPARE A PROPOSED DRAFT LETTER OF REPRIMAND OR ADMONITION OF THE COUNCIL MEMBER'S CONDUCT.

I PUT TOGETHER A DRAFT LETTER WHICH I TRANSMITTED INDIVIDUALLY TO EACH MEMBER OF THE COUNCIL AS SOLICITING COMMENTS OR FEEDBACK IF WORDING OR SOMETHING WAS INCORRECT AND BASED ON THE COMMENTARY I RECEIVED, I PREPARED A SECOND DRAFT, AN ALTERNATIVE THAT IS ALMOST IDENTICAL TO THE FIRST BUT HAD ONE MINOR CHANGE TO IT.

THAT ITEM IS BEFORE YOU TONIGHT.

THE CITY STAFF, OF COURSE, HAS NOT PARTICIPATED IN THIS AND WE HAVE NO POSITION.

WE'VE SIMPLY ATTEMPTED TO PREPARE THE LETTER CONTAINING THE MATERIAL THAT YOU WANTED INCORPORATED, AND THE MATTER ESSENTIALLY PASSES TO THE COUNCIL NOW FOR