Jan 09, 2023 City Council Regular Meeting

[00:00:02]

GOOD AFTERNOON, I WANT TO OPEN THIS SESSION UP AT 3:43.

IF YOU'LL PLEASE STAND, WE'RE GOING TO ASK THE PASTOR, RON WILLIAMS, TO SAY OUR PRAYER FROM THE FAITH TO FAITH CHURCH DOES GOOD WORK.

REMAIN STANDING FOR OUR PLEDGES.

DEAR, HEAVENLY FATHER, WE COME BEFORE YOU THIS AFTERNOON ASKING FOR YOUR LOVE, GRACE AND MERCY, LORD, WE JUST THANK YOU FOR BEING GOD AND LORD.

WE JUST PRAY A SPECIAL PRAYER.

THIS MEETING THAT YOU HAVE, EACH AND EVERY ONE IN HERE, ALL THE OFFICERS, ALL THE LEADERS ACHIEVE THE GOALS THAT HAVE BEEN SET BEFORE THEM, AND LORD, WE JUST WANT TO SHOW A SPECIAL APPRECIATION ON APPRECIATION DAY FOR LAW ENFORCEMENT.

JUST GIVE THEM APPRECIATION FOR WHAT THEY DO DAY IN AND DAY OUT AS THEY WORK THE STREETS, THE HIGHWAYS AND BYWAYS, AND, FATHER, WE JUST LIFT YOU UP ON THIS AFTERNOON.

WE GIVE YOU ALL PRAISES.

WE PRAY FOR THOSE WHO HAD GREAT INTENTIONS OF BEING HERE, JUST COULD NOT MAKE IT.

WE PRAY FOR OUR MILITARY, ALL OF OUR GOVERNMENT LEADERS AND OUR CITY OFFICIALS, AND LORD, WE JUST GIVE YOU HONORS TO OUR PASTORS IN THE CITY, OUR COMMUNITY AS A WHOLE.

LORD, WE THANK YOU FOR THIS GREAT CITY OF BURLESON AND WE THANK YOU FOR LETTING US SEE THIS YEAR OF 2023, AND WE KNOW THAT YOU HAVE GREAT THINGS FOR US, AND LORD, WE'RE LOOKING FORWARD TO IT, AND WE GIVE YOU ALL PRAISES.

WE GIVE YOU ALL HONOR IN JESUS NAME, AMEN.

GOOD AFTERNOON, MAYOR AND COUNCIL AND HAPPY 2023, THE FIRST MEETING OF THE YEAR.

THAT BRINGS US TO SECTION 2 REPORTS AND PRESENTATIONS.

[2.A. Receive a report, hold a discussion, and give staff direction regarding regional transportation updates. (Staff Presenter: Eric Oscarson, Director of Public Works)]

THE STAFF PRESENTER THE FIRST OR THE SECOND STAFF PRESENTER.

TECHNICALLY, THE FIRST CITY COUNCIL PRESENTER OF 2023.

ERRICK OSCARSON DIRECTOR OF PUBLIC WORKS.

THANK YOU, AMANDA. GOOD AFTERNOON, MAYOR AND COUNCIL.

THIS AFTERNOON I WANT TO GIVE A QUICK PRESENTATION AND GIVE YOU AN UPDATE ON SOME REGIONAL TRANSPORTATION PROJECTS THAT WE'VE BEEN WORKING ON.

AS YOU RECALL OVER THE LAST YEAR, WE'VE BEEN ACTIVELY ENGAGED IN MULTIPLE DIFFERENT COUNCILS AND COMMITTEES IN AN EFFORT TO HELP BOOST BURLESON WHEN IT COMES TO GRANT OPPORTUNITIES AND JUST ENGAGEMENT IN GENERAL.

SO AS YOU RECALL, JUST ALMOST A YEAR AGO, FEBRUARY OF LAST YEAR, WE PRESENTED A QUICK OVERVIEW TO COUNCIL ABOUT REGIONAL TRANSPORTATION THAT INCLUDE REVIEWING NORTH CENTRAL TEXAS COUNCIL OF GOVERNMENTS, THE COG AS WELL AS TRTC, THE TARRANT REGIONAL TRANSPORTATION COALITION.

DURING THAT MEETING, WE REVIEWED MULTIPLE SUBCOMMITTEES FOR THE COG AND WHAT THEIR FUNCTIONS WERE.

WE DISCUSSED THE NEED FOR PARTICIPATION IN THESE ORGANIZATION BY COUNCIL AS WELL AS STAFF IN AN EFFORT TO GET MORE INVOLVED IN REGIONAL TRANSPORTATION.

DURING THAT MEETING, STAFF RECOMMENDED THAT COUNCIL APPOINT OFFICIAL REPRESENTATIVES FROM THE COUNCIL TO PARTICIPATE IN THESE ORGANIZATIONS, AND ALSO AT THAT MEETING, COUNCIL DIRECTED STAFF TO PLACE AN ITEM ON A FUTURE AGENDA TO APPOINT THOSE REPRESENTATIVES.

AT THE MARCH 7TH COUNCIL MEETING, COUNCIL PASSED A RESOLUTION DESIGNATING SPECIFIC COUNCIL MEMBERS TO PARTICIPATE IN THOSE GROUPS.

FOR THE NORTH CENTRAL TEXAS COG.

THE RECOMMENDATION WAS TO HAVE COUNCIL MEMBER VICTORIA JOHNSON AS THE REPRESENTATIVE FOR THE TRTC, MAYOR CHRIS FLETCHER, AS WELL AS COUNCIL MEMBER JIMMY STANFORD, AND THEN FOR THE RTC, MAYOR PRO TEM DAN MCCLENDON WAS APPOINTED BY RESOLUTION.

JUST A RECAP, I JUST WANT TO GO BACK AND JUST REMIND EVERYBODY WHAT THESE ORGANIZATIONS ARE.

SO NCT COG OR NORTH CENTRAL TEXAS COUNCIL OF GOVERNMENTS.

IT'S AN ASSOCIATION OF AND FOR BY LOCAL GOVERNMENTS.

THE COG IS THERE TO ESTABLISH AND REGIONAL PLANNING.

ITS PURPOSE IS STRENGTHEN BOTH THE INDIVIDUAL AND COLLECTIVE POWER OF LOCAL GOVERNMENTS AND TO HELP RECOGNIZE REGIONAL OPPORTUNITIES, ELIMINATE UNNECESSARY DUPLICATION AND MAKE JOINT DECISIONS.

PART OF THE COG HAS THE GENERAL ASSEMBLY.

THE GENERAL ASSEMBLY IS THE COG MEMBERS.

ONE ELECTED OR APPOINTED PUBLIC OFFICIAL FROM EACH GOVERNMENTAL MEMBER, AND THERE ARE 229 MEMBERS OF THE GENERAL ASSEMBLY BOARD.

THEY ARE ALSO MANAGED BY AN EXECUTIVE BOARD THERE, THE POLICYMAKING BODY.

THEY'RE SUPPORTED BY TECHNICAL STUDY AND POLICY DEVELOPMENT COMMITTEES AND A PROFESSIONAL STAFF, AND THAT IS MADE UP OF 17 LOCALLY ELECTED OFFICIALS.

[00:05:02]

SO THIS IS AN INDEPENDENT BODY OF THE METROPOLITAN PLANNING ORGANIZATION.

THE RTC IS AN INDEPENDENT TRANSPORTATION POLICY BODY OF THE MPO, AND THEY OVERSEE METROPOLITAN TRANSPORTATION.

THE PLANNING PROCESS.

THE TRTC IS A SEPARATE ORGANIZATION, THE TARRANT REGIONAL TRANSPORTATION COALITION, AND THIS IS A GROUP OF CITIES AND LEADING COMPANIES FROM THE WESTERN PORTION OF THE DFW METROPLEX, AND THEY ARE BROUGHT TOGETHER TO DISCUSS TRANSPORTATION RELATED PROJECTS WITHIN TARRANT COUNTY.

SO WHAT HAVE WE BEEN UP TO SINCE MARCH? WE HAD A CALL FOR APPLICATIONS FOR THE EXECUTIVE BOARD OF THE COG ON APRIL 14TH.

THEY HAD A CALL FOR APPLICATIONS.

THE CITY SUBMITTED AN APPLICATION ON BEHALF OF COUNCIL MEMBER VICTORIA JOHNSON AND SHE WAS ELECTED TO THE EXECUTIVE BOARD ON JUNE 24TH, 2022.

ONE OF THE BIG THINGS THAT THE COUNCIL AND STAFF ARE LOOKING AT, WE'RE TRYING TO GET MORE INVOLVED WITH RTC.

SO A QUICK RUNDOWN OF SOME OF THE BYLAWS OF RTC.

JUST TO REMIND EVERYONE.

SO THE BYLAWS GOVERN THE MAKE UP OF THE RTC, AND THERE ARE TWO TYPES OF CLUSTERS.

THEY'RE CALLED CITY CLUSTERS AND CITY COUNTY CLUSTERS.

THE CITY OF BURLESON IS CURRENTLY IN A CITY COUNTY CLUSTER WITH CLEBURNE, KEENE, JOSHUA, GRANBURY AND THEN JOHNSON AND HOOD COUNTIES.

IF YOU'RE PART OF A CITY CLUSTER, THE CITY HAVE THE RIGHT TO SIT ON THE RTC AND HAVE A SHARE OF THE VOTE BASED ON THEIR POPULATION.

IF YOU'RE A PART OF A COUNTY CLUSTER, ONLY COUNTY ELECTED OFFICIALS MAY REPRESENT THE COUNTY CITY CLUSTERS.

SO AT THAT TIME, THE CONFIGURATION DID NOT ALLOW THE CITY OF BURLESON TO HAVE A DIRECT SEAT ON THE RTC.

THE COUNTY JUDGE DETERMINED THE RTC REPRESENTATION BASED ON THE PROPORTIONATE SHARE OF THE POPULATION.

SO IN THE CASE OF JOHNSON COUNTY AND HOOD COUNTY, JOHNSON COUNTY HAD A LARGER POPULATION.

SO THE COUNTY JUDGE WAS PRETTY MUCH ABLE TO SELECT WHO THEY WANTED TO HAVE REPRESENT THE CITY.

SO AT THAT TIME, THE CITY REQUESTED A CHANGE TO THE COUNTY AND CITY CLUSTER TO A CITY ONLY CLUSTER.

SO OUR ORIGINAL APPROACH WAS ASKED TO BE SHIFTED INTO THE MANSFIELD CITY CLUSTER THAT WOULD ALLOW THE CITY TO HAVE A CHANCE TO SIT ON THE ACTUAL RTC AND BE A VOTING MEMBER. AT THE TIME, THE COG'S RECOMMENDATION WAS TO MODIFY THE BYLAWS FOR A CITY AND COUNTY CLUSTER.

SO OVER THE PAST YEAR, THE STAFF WORKED WITH COG TO AMEND THE BYLAWS, AND IN NOVEMBER OF LAST YEAR, THEY MODIFIED THE BYLAWS TO ALLOW CITIES OVER 30,000 IN POPULATION TO HAVE THE ABILITY TO DIRECTLY SERVE ON THE RTC.

THAT IS, AGAIN, THE VOTING MEMBER IS THE COUNTY JUDGE FROM JOHNSON.

SO HE WOULD HAVE TO APPOINT, BUT THAT OPPORTUNITY DOES EXIST.

WHAT ALSO WAS RECOMMENDED WAS THAT THE COUNTY SHOULD ROTATE THE SEAT AMONG THE COUNTIES OVER A TEN YEAR PERIOD BASED ON THE PROPORTIONATE SHARE.

SO IN OUR CASE, 70% OF JOHNSON COUNTY, 70%, SO 70% OF THE TIME IT WOULD BE IN JOHNSON COUNTY'S HANDS VERSUS THE 30% IN HOOD COUNTY.

SO IT WAS AN IMPROVEMENT.

IT GIVES US AN OPPORTUNITY.

SO IT'S A STEP IN THE RIGHT DIRECTION.

ONE OF THE THINGS WE ALSO DISCUSSED WAS TO HAVE MORE STAFF ENGAGEMENT WITH COG AND TXDOT.

SO WE'VE INITIATED QUARTERLY MEETINGS WITH COG TRANSPORTATION DIRECTOR MICHAEL MORRIS AND HIS TEAM.

WE IDENTIFIED COG SUBCOMMITTEES THAT WERE NOT CURRENTLY SUPPORTED BY STAFF AND HAVE NOW BEEN STAFFED BY DIFFERENT MEMBERS OF THE ORGANIZATION, AND I HAVE BEEN ACTIVELY PARTICIPATING IN THOSE, AND I'LL GO OVER A FEW THAT WE'VE BEEN ACTIVELY PARTICIPATING IN FOR SOME TIME, AND THEN WE PREPARED A PRIORITIZED LIST OF PROJECTS FOR POSSIBLE FUTURE FUNDING, AND I'LL GO OVER A FEW OF THOSE HERE IN A LITTLE BIT.

WITH TXDOT, WE COORDINATED MONTHLY AND QUARTERLY MEETINGS WITH THE AREA OFFICE, AND WE ALSO IDENTIFY PROJECTS FOR FUTURE FUNDING THAT REQUIRE EITHER TXDOT OR COG PARTICIPATION.

SO SOME OF THE STAFF COMMITTEES, WE'VE BEEN ACTIVELY ENGAGED IN THE PUBLIC WORKS COUNCIL.

THIS IS A GROUP OF FOLKS, PUBLIC WORKS PROFESSIONALS ACROSS THE DFW AREA THAT GET TOGETHER.

WE DISCUSS DIFFERENT THINGS THAT ARE GOING ON IN THE PUBLIC WORKS WORLD, RECOMMENDATIONS TO THE EXECUTIVE BOARD ON PUBLIC WORKS ISSUES, THINGS WE'RE SEEING IN DIFFERENT VENUES AND PROVIDE SUPPORT TO THE EXECUTIVE BOARD.

THERE'S THE SURFACE TRANSPORTATION TECHNICAL COMMITTEE.

THIS GROUP REVIEWS COMMENTS AND PREPARES RECOMMENDATIONS REGARDING ROADWAY PROJECTS AND FUNDING OF THOSE PROJECTS AND MAKE RECOMMENDATIONS TO THE RTC, AND THEN ALSO THE BICYCLE AND PEDESTRIAN ADVISORY COMMITTEE.

SO AGAIN, THIS IS ENGINEERS THAT ARE SUPPORTING LOOKING AT ALTERNATIVE TRANSPORTATION METHODS, MEANING PED BIKE AND MAKING RECOMMENDATIONS TO

[00:10:05]

SO TALK ABOUT A LITTLE ABOUT A COUPLE OF CURRENT PROJECTS WE HAVE GOING ON.

LAST YEAR WE BROUGHT FORWARD AN AFA WITH TXDOT FOR THE EAST RENFRO WIDENING.

AS YOU RECALL, THIS WAS ORIGINALLY FUNDED WITH GO BOND MONEY TO START THE 30% DESIGN ENVIRONMENTAL.

TXDOT CAME FORWARD AND SAID THEY'RE GOING TO TAKE ON THE DESIGN OF THIS PROJECT AND FUTURE CONSTRUCTION.

WE WERE REQUIRED TO PAY AN UPFRONT COST, WHICH WAS PRETTY MUCH THE $114,000 FOR RIGHT AWAY ACQUISITION.

SO IT IS CURRENTLY IN THE PROGRAM TO BE FUNDED BY TXDOT.

THE MONEY HASN'T BEEN DIRECTLY ALLOCATED TO THE PROJECT, BUT IT HAS BEEN IDENTIFIED FOR FUTURE FUNDING.

WE PAID 10% OF THE RIGHT OF WAY AND UTILITY COSTS AND THAT COMPLETES OUR OBLIGATION.

ONE THING THAT HAS CHANGED THAT WE WORKED WITH TXDOT ON IS THE REALIGNMENT OF 602.

IT WASN'T ORIGINALLY IN THE PROJECT PLANS TO REALIGN 602 TO IMPROVE THE WAY THAT INTERSECTS EAST RENFRO AND HOW IT ALIGNS WITH SOME OF THE PROPERTIES ACROSS THE STREET. SO WE ARE TAKING A LOOK AT THAT AND HOPEFULLY GET THAT APPROVED AS PART OF THIS PROJECT.

THE TOTAL WIDENING PROJECT IS CLOSE TO $48 MILLION.

OUR PORTION WAS $114,000.

SO IT WAS A GOOD PARTNERSHIP ON OUR PART.

GOOD WORK WITH TXDOT AND THE COG TO GET THIS PROJECT GOING.

ITS SYSTEM, AGAIN, THIS IS A GO BOND FUNDED PROJECT.

CITY STAFF AND OUR CONSULTANT IS FINISHING UP COMPLETION OF THE DESIGN.

THE HOPE IS IN LATE SPRING WE'LL GO OUT TO BID AND START CONSTRUCTION OF THIS PROJECT.

AS YOU KNOW, THIS UPDATES THE SIGNAL TIMING.

VEHICLE DETECTION ALLOWS US TO HAVE BETTER CONTROL OF THE TRAFFIC SIGNALS THROUGHOUT THE COMMUNITY.

WE DID PUT IN FOR A HIGHWAY SAFETY IMPROVEMENT GRANT, SO THE HSIP GRANT WAS AWARDED TO THE CITY.

SO THE TXDOT IS FUNDING APPROXIMATELY $750,000 ALONG THE ALSBURY CORRIDOR.

SO THAT'S A SAVINGS TO THE CITY THAT WE DON'T HAVE TO PUT FORWARD IN THE GO BOND.

SO THAT'S A SAVINGS TO THE TAXPAYERS OF NOT HAVING TO FUND THOSE PORTION OF THE BONDS.

WE WILL BUILD THIS SECTION OF ALSBURY AT THE SAME TIME AS THE REGULAR ITS PROGRAM SO THAT HOPEFULLY AS WE COMPLETE EVERYTHING AT THE SAME TIME AND WE HAVE A FULLY FUNCTIONING ITS SYSTEM WHICH A PORTION OF IT WAS PAID FOR THROUGH GRANT FUNDING.

WIDENING OF 174.

WE'VE TALKED ABOUT THIS FOR QUITE A LONG TIME.

SO, WE'RE GETTING CLOSE TO FINISHING UP DESIGN.

WE RECEIVED 60% PLANNING COMMENTS FROM TXDOT.

AGAIN, THE DESIGN IS 100% FUNDED BY THE CITY.

TXDOT IS FUNDING THE ENTIRE CONSTRUCTION COSTS OF THIS PROJECT.

THE INTENT IS THAT THIS PROJECT WOULD BE LATER THIS YEAR, SO IT MEANS CONSTRUCTION WILL START AT THE END OF THIS YEAR, BEGINNING OF NEXT YEAR.

SO WE'RE ON TRACK WITH THAT.

IT IS FULLY FUNDED.

ALL THE FUNDING IS THERE. SO PRETTY MUCH IT'S WE'VE JUST GOT TO CROSS THE FINISH LINE WITH DESIGN AND WE'LL MOVE FORWARD WITH CONSTRUCTION AND THE WIDENING OF 174 FROM ELK ALL THE WAY TO HULEN. THE LAST PROJECT I WANT TO TALK ABOUT IS THE 1902 LAKEWOOD BOULEVARD CONNECTION.

THIS IS A PROJECT THAT WILL CREATE A PERMANENT CONNECTION TO 1902 THROUGH LAKEWOOD.

PART OF THE CHISHOLM SUMMIT PROJECT, IF YOU RECALL, IS A TEMPORARY CONNECTION INTO 1902 UNTIL WE CAN COMPLETE THIS PROJECT.

THE PLAN WILL BE THAT IN FEBRUARY WE'LL BE COMING FORWARD WITH A DESIGN CONTRACT OF APPROXIMATELY $1,000,000 FOR THE FULL DESIGN OF THIS INTERCHANGE.

THIS WILL TAKE WHEN YOU GET OFF CHISHOLM TRAIL AND GET OFF ON THE 1902.

YOU'LL CONTINUE ON LAKEWOOD INTO THE NEW CHISHOLM SUMMIT DEVELOPMENT, AND YOU'D HAVE TO MAKE A LEFT ON THE 1902.

SO IT GETS DIRECT ACCESS TO OUR NEW DEVELOPMENT, WHICH IS BENEFICIAL TO OUR BUSINESS PARK IN THAT AREA IN GENERAL.

THIS WILL REQUIRE TXDOT AND TOLLWAY COORDINATION.

WE WILL BE FUNDING THE DESIGN 100% AND WE HAVE PROVIDED THIS INFORMATION TO THE COG AND RTC WITH THE HOPES THAT THEY CAN HELP FUND THIS PROJECT SINCE IT IS A STATE ROADWAY. FUTURE OPPORTUNITIES, FUTURE FUNDING OPPORTUNITIES.

A COUPLE OF THINGS THAT'LL BE COMING FORWARD OVER THE NEXT FEW MONTHS.

THERE CURRENTLY IS A TXDOT CALL FOR PROJECTS.

THIS IS A TRANSPORTATION ALTERNATIVE GRANT, SO IT'S LOOKING AT THINGS OTHER THAN ROADWAY PROJECTS.

IT'S LOOKING FOR TRAIL PROJECTS, SIDEWALK PROJECTS, ALTERNATIVE METHODS.

THERE'S $250 MILLION AVAILABLE FOR FUNDING OVER THE NEXT THREE YEARS.

WE ARE PREPARING A PRELIMINARY APPLICATION WHICH WOULD COMPLETE THE TEN MILE LOOP AS WELL AS ANY SIDEWALKS THAT ARE ADJACENT TO THAT TEN MILE LOOP.

DESIGN AND RIGHT OF WAY ACQUISITION WILL BE PART OF THE GRANT, AND THE HOPE IS THAT WE CAN LEVERAGE CURRENT GO BOND FUNDS THAT ARE PART OF THE ELK AND HILLSIDE AND ADDITIONAL SIDEWALK PROJECTS TO HELP FUND OUR PORTION OF IT.

THE HOPE WOULD BE THAT WE WOULD HIT ABOUT A $12 MILLION PROJECT, 20% MATCH.

WE COULD LEVERAGE ABOUT $2.3 MILLION IN EXISTING GO BOND FUNDS TO HELP COVER THAT MATCH.

[00:15:06]

LIKE WE MENTIONED, WE'VE BEEN MEETING WITH THE COG ON A QUARTERLY BASIS.

WE PROVIDED TO THEM A PRIORITIZED MATRIX OF WHAT WE WOULD LIKE TO SEE ON THE FUTURE TIP THE TRANSPORTATION IMPROVEMENT PROGRAM CALL FOR PROJECTS, WHICH IS THIS YEAR WE IDENTIFIED HIGH PRIORITIES AS SALISBURY BOULEVARD PHASE THREE.

THAT'S THE, I GUESS, TEAL COLORED LINE THAT GOES FROM ALL ALONG ALSBURY THAT CONNECTS WHERE THE BRIDGE WILL END ALL THE WAY TO CURRENT LAKEWOOD.

THE FM 1902, AS I JUST SHOWED YOU BEFORE, THAT'S THE CONNECTION TO LAKEWOOD AND THEN THE HULEN STREET BRIDGE.

THAT WOULD BE THE BRIDGE THAT WOULD GO OVER THE RAILROAD TRACKS THROUGH WHERE THE PREVIOUS TOD DISTRICT WAS AND TIE INTO THE ALSBURY ROUNDABOUT, AND THEN WE'D ALSO BE PUTTING FORWARD THE LAKEWOOD DRIVE THAT'S THE SOUTHERN PORTION OF THE YELLOW DASH LINE THAT WOULD CONNECT WHERE LAKEWOOD IS GOING TO BE TERMINATING INTO THE SOUTHEASTERN BOUNDARY OF LAKEWOOD, AS WELL AS THE WIDENING OF STATE HIGHWAY 174 FROM HULEN TO THE CITY LIMITS.

THOSE ARE ALL PROJECTS THAT WE'RE GOING TO BRING FORWARD AND TRY TO PUT ON THE CALL FOR PROJECTS, AND WITH THAT, THAT IS ALL WE'VE BEEN UP TO, BUT I WOULD ALSO OPEN IT UP THAT I KNOW THAT, VICTORIA, YOU'VE BEEN WORKING ON THINGS WITH THE EXECUTIVE BOARD, THE MAYOR AND EVERYBODY ELSE HAS.

SO IF YOU WANT TO PROVIDE ANY UPDATES AS WELL TO THE REST OF THE COUNCIL OF ANYTHING THAT'S BEEN GOING ON, WE'RE JUST TRYING TO GET EVERYBODY UP TO SPEED ON ALL THE FUN STUFF THAT WE'VE BEEN DOING. WELL, I AM GREATLY APPRECIATIVE OF THE OPPORTUNITY TO REPRESENT BURLESON ON THE COG EXECUTIVE BOARD. IN ALL THE YEARS THAT I'VE WORKED ALONGSIDE GOVERNMENTS, I'VE WORKED FOR ALMOST EVERY LEVEL OF GOVERNMENT BUT COUNTY, AND SO I'VE KNOWN ABOUT THIS BOARD AND HAVE ATTENDED NUMEROUS MEETINGS ALL OVER MY PROFESSIONAL YEARS, AND SO I WAS VERY FAMILIAR WITH THE WORK THAT THEY DID AND TRULY RESPECT THE REPRESENTATIVES AND COLLEAGUES THAT I'M ABLE TO SERVE ALONGSIDE, AND AS YOU MENTIONED, THERE'RE 17 REPRESENTATIVES AND IT'S THROUGHOUT 16 COUNTIES.

SO OUR COG AND THERE'S MULTIPLE COGS ACROSS TEXAS, THERE'S ONE CLOSER TO AUSTIN AND ONE NEAR HOUSTON, BUT OUR COG MIX IS MADE UP OF 16 COUNTIES, AND SO THE REPRESENTATIVES RANGE FROM MUNICIPAL LEVEL THROUGH COUNTY, AND SO WE SERVE ALONGSIDE COUNTY JUDGES AND OTHER CITY COUNCIL MEMBERS, MAYORS, AND IT'S JUST REALLY A PRIVILEGE.

AS YOU MENTIONED, IT'S ABOUT WORKING AS A COLLECTIVE UNIT TO ENSURE THAT WE'RE NOT DUPLICATING WORK, AND OVER 80% OF THE FUNDING THAT RUNS THE COG IS GRANT FUNDING.

SO THEY ARE BASICALLY THE RE-DISTRIBUTOR, THE OVERSEER, THE MANAGER OF THE A LOT OF THE GRANT FUNDS THAT COME FROM THE FEDERAL AND THE STATE LEVEL.

SO TRANSPORTATION IS A SIGNIFICANT ONE, BUT WE ALSO HAVE AREA AGENCY ON AGING AND WE ARE VERY BLESSED WITH AN AMAZING MEALS ON WHEELS PROGRAM HERE IN JOHNSON COUNTY AND OUR NEIGHBOR IN TARRANT COUNTY, AND THERE'S OUR POLICE AND OUR FIRE DO TRAININGS AND A LOT OF EMERGENCY MANAGEMENT THINGS WITH THE COG SO THE EXECUTIVE BOARD IS, AS YOU MENTIONED, THE POLICY, THEY GET TO SEE WHAT GRANTS ARE COMING UP AND APPROVING.

YES, WE SAY RTC WANTS TO APPLY ON BEHALF OF BURLESON OR WHATEVER COMMUNITIES ARE REQUESTING SUCH AND SUCH GRANT, AND WE SUPPORT THAT REQUEST OR THAT ENDEAVOR, AND THE COG REALLY HAS A GREAT HISTORY OF SECURING FEDERAL AND STATE GRANT DOLLARS, AND THEN A GREAT TRACK RECORD OF DOING GOOD PROJECTS WITH THOSE DOLLARS.

SO IT'S GREAT TO BE A PART OF I'M VERY PROUD AND EXCITED FOR OUR COMMUNITY TO HAVE THAT PRESENCE BECAUSE SO MUCH OF WHAT IS GOING ON IN OUR METROPOLITAN AREA, YOU HAVE TO HAVE A SEAT AT THE TABLE, AND MAYOR, YOU'VE SAID THAT.

COUNCILMEMBER MCCLINTON YOU'VE SAID THAT, AND SO IT'S GOOD TO JUST BE THERE, BE PRESENT AND WORKING ALONGSIDE AND HAVING THESE RELATIONSHIPS BECAUSE SO MUCH OF WHAT HAPPENS IS BASED OFF OF RELATIONSHIPS.

THANKS. I'M GLAD THAT YOU GET TO SIT AT THE TABLE.

I GET TO SIT A FEW FEET OFF OF THE TABLE [CHUCKLING] AND OBSERVE AND LISTEN TO THE GOINGS ON.

I'VE ATTENDED MOST OF THE RTC MEETINGS SINCE THIS CAME UP.

SITTING IN THE PEANUT GALLERY, OF COURSE, BUT WATCHING AND LISTENING AND LEARNING.

THE RTC IS AN INTERESTING GROUP THAT'S DOMINATED BY THE COUNTY OFFICIALS, AND SO ARE THE BYLAWS.

I THINK WE IMPROVED OUR CHANCES FROM NONE TO SLIM, PERHAPS, OF EVER ACTUALLY BEING DIRECTLY REPRESENTED ON A 45 MEMBER BOARD AND HAVING ONE VOTE. SO, BUT AS I'VE SAID BEFORE, IN OTHER CONTEXTS, BEFORE YOU GET THE CAMEL IN THE TENT, YOU'VE GOT TO GET THE CAMEL'S NOSE IN THE TENT.

SO I THINK WE PERHAPS HAVE DONE THAT, BUT ANYWAY, WE MADE OUR PRESENCE KNOWN.

[00:20:04]

I'VE SERVED ON IT, AND I KNOW WHAT IT'S LIKE AND IT TAKES A LOT OF WORK, SO I KNOW YOU'LL DO WELL.

WELL, MY APOLOGIES.

I COULDN'T SAY IT BETTER THAN THESE TWO, AND, YOU KNOW, AND IT'S IMPORTANT THAT WE HAVE SEATS AT THIS TABLE, AND, YOU KNOW, I GET TO RIDE THE MAYOR'S COATTAIL.

SO, I DON'T QUITE GET AS MUCH AS YOU, DAN, OR YOU, VICTORIA, BUT IT'S IMPORTANT THAT WE GET UP THERE AND WE'RE AT THESE DIFFERENT COMMITTEES BECAUSE THAT'S ULTIMATELY WHERE THE MONEY COMES FROM, IS FROM THE STATE AND THE LOCAL GRANTS AND WHAT HAVE YOU, AND WITHOUT REPRESENTATION, WE'RE NOT GETTING ANY OF IT.

SO, YOU KNOW, I APPRECIATE ALL OF THE SUPPORT.

I APPRECIATE EVERYTHING YOU ALL DO ON YOUR DIFFERENT BATTLES BECAUSE THEY ARE BATTLES.

SO THANK YOU. I WANT TO TAKE A MINUTE.

VICTORIA AND DAN JIMMY, THANK YOU ALL FOR JUMPING IN.

I KNOW I KIND OF FEEL UNDER THE BUS A LITTLE BIT ON THAT, BUT YOU ALL ARE THE RIGHT PEOPLE TO DO THAT.

VICTORIA, YOU'RE DOING A GREAT JOB, DAN, FOR JUMPING IN THERE, AND DAN'S NOT OFFICIALLY ON THE BOARD YET, BUT BECAUSE OF THE BYLAWS BEING CHANGED, WE'RE ONE STEP CLOSER TO HAVING IT, AND I NEED TO TELL YOU HOW THIS ALL CAME ABOUT, AND THIS IS TO GIVE THANKS TO OTHER PEOPLE.

I WAS MAYOR ABOUT THREE WEEKS WHEN I GOT A CALL FROM THE MAYOR OF NORTH RICHLAND HILLS, OSCAR TREVINO, AND HE SAID, MAYOR FLETCHER, WOULD YOU BE ON THE TRTC? AND I SAID, SURE.

WHAT'S THE TRTC? THE THING ABOUT IT IS THAT IS THE TARRANT REGIONAL TRAFFIC COALITION.

SO IT DOESN'T GIVE MUCH CREDIBILITY TO JOHNSON COUNTY.

THE THING THAT IT DOES, THOUGH, THEY REALIZE THAT THEY LOOK FOR REGIONAL JOBS AND JOHNSON COUNTY'S IN THEIR WAY.

SO THIS WAS AN OPPORTUNITY.

BYLAWS ARE ONLY CHANGED ONCE EVERY FOUR YEARS OR LOOKED AT OVER THREE OR FOUR YEARS, SOMETHING LIKE THAT.

SO WHAT HAPPENED WITH THIS RELATIONSHIP ON THE TRTC IS I STARTED MEETING THESE OTHER MAYORS AND REALIZED WHAT THE JOB OF THE MAYOR REALLY IS.

I ONLY GET ONE VOTE UP HERE AND I'M GLAD FOR THAT.

BUT IT'S THE RELATIONSHIP WITH OTHER MAYORS, LIKE THE FORMER MAYOR OF ARLINGTON, JEFF WILLIAMS, JOHN HUFFMAN OF SOUTHLAKE, MICHAEL EVANS, MANSFIELD, BOYTER OF BEDFORD.

THESE GUYS, THEY CARRY ON THESE CONVERSATIONS AND NEW GUYS LIKE ME, THEY EXPLAIN WHAT'S GOING ON AND HOW YOU FIX IT.

WELL, WE DIDN'T REALLY STAND A WHOLE LOT OF LUCK OF GETTING OUR BYLAWS CHANGED, BUT I CAME TO BRIAN, AND TOMMY SHOWED THEM WHAT WE HAD.

WE HAD SOME VERY [INAUDIBLE] NUMBERS, AND WE OWE A LOT TO BRIAN AND TOMMY ON THIS.

THEY MADE IT HAPPEN, AND I WANT TO REACH OUT TO MICHAEL MORRIS AND HIS WILLINGNESS TO WORK AND REALIZE AFTER IT WAS VERY ELOQUENTLY PRESENTED, MOST OF THE TIME.

IT WAS VERY OBVIOUS THAT THE LARGEST CITY IN THE COUNTIES WAS NOT GETTING A SAY AND THAT GOT THE BALL ROLLING.

NOW, HOW DO YOU MAKE THIS WORKFORCE? WELL, WITHIN OUR COUNTY, TERE'S NO COMMUNICATION BETWEEN THE CITIES AND WE ARE REALLY VERY FORTUNATE TO HAVE A NEW COUNTY JUDGE AND JUDGE [INAUDIBLE].

BETWEEN HIM AND SCOTT CAIN OF CLEBURNE AND SCOTT KIMBALL OF JOSHUA, WE ARE NOW STARTING TO BRING OUR MAYORS AND CITY MANAGERS TOGETHER TO HAVE CONVERSATIONS TO GET OUR ROADS AND OUR COUNTIES TAKEN CARE OF.

NOW, I DON'T WANT YOU ALL TO THINK THAT I'VE FORGOTTEN ABOUT BURLESON, BUT EVERY ROAD IN JOHNSON COUNTY GOES THROUGH BURLESON.

MOST OF OUR ROADS THAT WE NEED FIXED ARE REGIONAL.

BRIAN HAD THE KNOWLEDGE TO KNOW THAT IF WE PRE ENGINEER OUR JOBS, TXDOT LIKES US BETTER AND WHEN THEY GET A VOID THEY MOVE THOSE PROJECTS FORWARD.

THAT'S THE REASON WE'RE GETTING THE ATTENTION.

PLUS, I'VE BEEN KIND OF NICKNAMED THE WHINER ON THE TRTC.

I DON'T PARTICULARLY CARE FOR THAT NAME, AND I DON'T WANT THAT TO GO ANY FURTHER THAN THIS ROOM, BUT THIS IS WHAT THE

[00:25:02]

WE HAVE GOT GREAT COMMISSIONERS, COUNTY COMMISSIONERS.

OUR JUDGE IS GOOD AND WE'RE ALL ON THE SAME PAGE.

RICK BAILEY IS ACTUALLY OUR LEAD ON THE RTC, AND THE BYLAWS DOESN'T REALLY GIVE US THAT ABILITY TO GET SOMEBODY ON THERE , BUT I APPRECIATE COMMISSIONER BAILEY REACHING OUT TO US AND ALLOWING US TO PUT SOMEBODY ON.

THE FIRST PERSON I GRABBED WAS DAN.

SO WE ARE GOING IN THE RIGHT DIRECTION.

OUR TIMING WAS GOOD TO GET THE BYLAWS CHANGED AND ERRICK WAS RIGHT THERE IN THE MIDDLE OF ALL OF IT, AND I WANT TO APPRECIATE TAKING THE ORDERS AND HAVING TO RUN WITH IT.

THERE'S NOT TOO MANY TOWNS THAT THE STAFF OF TXDOT AND THE STAFF OF THE CITY OF BURLESON WORK DIRECT. SO THAT'S A BIG DEAL FOR US, AND I WANT TO THANK EVERYBODY THAT WAS INVOLVED IN THIS AND KEEP IT UP.

YOU MAKE US LOOK GOOD. THANK YOU.

THANK YOU. WELL, MAYOR AND COUNCIL, WE APPRECIATE THAT AND APPRECIATE ALL YOUR HELP ON THESE PROJECTS.

IF YOU COULD GO BACK TO THE SLIDE BEFORE THIS, ONE OF THE THINGS WE WANTED TO MAKE SURE OF IS THAT THE PROJECTS THAT WE IDENTIFIED AS HIGH OR MEDIUM PRIORITY PROJECTS, THOSE WERE CONSISTENT WITH THE VISION OF THE COUNCIL.

THESE ARE ONES THAT WE THINK MAKE SENSE RIGHT NOW TO PURSUE, BUT IF THERE'S ANY DIFFERENT OPINIONS ON THOSE, WE'D CERTAINLY LIKE TO GET THAT FROM YOU BEFORE WE GO FORWARD, BECAUSE THEN WE HAVE TO GO TO COG AND SOME OF THESE GROUPS AND TELL THEM WHAT ARE THE ONES THAT WE THINK ARE THE HIGHEST PRIORITY FOR FUNDING OPPORTUNITIES.

IS THERE ANY KIND OF UPDATE ON THE PROJECT THAT ROCKY IS DOING OUT TOWARDS SUMMIT WHERE THEY'RE ALREADY SCRAPING LAND? SO THAT ROAD IS UNDER CONSTRUCTION.

CURRENTLY, LAKEWOOD BOULEVARD IS UNDER CONSTRUCTION.

WE HOPE TO HAVE THAT DONE AT THE END OF 23 OR EARLY 24, AND THEN THE CONNECTION BETWEEN 1902 AND CHISHOLM TRAIL, THE MILLION DOLLAR CONTRACT THAT WE TALKED ABOUT FOR DESIGN, THAT'S ANOTHER PROJECT THAT WE'RE LOOKING AT TO ACTUALLY GET STARTED ON THAT.

I THINK IT'LL BE IN FEBRUARY, WE'LL PROBABLY HAVE THAT CONTRACT.

DESIGN CONTRACT WILL COME FORWARD IN FEBRUARY, CORRECT.

SO THOSE ARE MOVING.

ANY QUESTIONS. I REALLY APPRECIATE OUR BOTH BEING INVOLVED IN THIS.

THIS HAS BEEN A FOR US TO GET THIS DONE IN, WHAT, FOUR OR FIVE MONTHS? WELL, THAT'S THE FASTEST I'VE EVER SEEN ANYTHING DONE OUT OF HERE, SO I'M REALLY HAPPY ABOUT THAT.

IT'S A GREAT DEAL. THANK YOU, MAYOR AND COUNCIL.

AT THIS TIME, SINCE WE HAVE A STRONG RESTRICTION ON WHEN WE CAN START CERTAIN PORTIONS OF THE MEETING, WE WILL MOVE TO ITEM SIX, THE CONSENT AGENDA.

[6. CONSENT AGENDA]

REMOVAL OF 6E, AND I'M SORRY, DID YOU WANT TO REMOVE AN ITEM? I WAS GOING TO REMOVE ITEM 6B.

WE WILL REMOVE ITEM 6B FOR GENERAL PRESENTATION.

SO THE CONSENT AGENDA IS 6A, 6C AND D AND 6F THROUGH 6L.

6E IS BEING REMOVED BECAUSE THAT WAS RATIFICATION OF THE TYPE A FOR A BOARD'S ACTION.

IS THERE A MOTION? MOVE TO APPROVE.

SECOND. I HAVE A MOTION BY TAMARA AND A SECOND BY VICTORIA.

PLEASE VOTE. PASSES UNANIMOUS.

THANK YOU, MAYOR AND COUNCIL.

THAT BRINGS US TO ITEM 6B CONSIDER APPROVAL OF A CONTRACT WITH STOLZ TELECOM FOR THE PURCHASE OF 19 HANDHELD KENWOOD RADIOS THROUGH A COOPERATIVE PURCHASE

[6.B. Consider approval of a contract with Stolz Telecom for the purchase of nineteen (19) handheld Kenwood radios through a cooperative purchase agreement with BuyBoard in the amount not to exceed $57,699.20. (Staff Contact: Melvin McGuire, Captain)]

I'M FAR FROM MELVIN.

[CHUCKLING] HE'S OUT TODAY. I APOLOGIZE, YOU ALL.

JUST GIVE ME ONE SECOND HERE.

TIM, I KNOW YOU'RE WORKING ON PULLING IT UP, BUT I THINK COUNCIL MEMBER STANFORD MAY JUST HAVE A QUESTION.

YES, SIR. I'LL MAKE IT EASY FOR YOU.

[00:30:03]

SO FIRST THING I'M GOING TO DO IS SAY THAT I NOTICE THAT WE'RE BUYING NINE RADIOS AND ONLY NINE BATTERIES.

I KNOW CONSISTENTLY IN THE PAST THE OFFICERS ONLY HAVE ONE BATTERY FOR EACH RADIO.

BASED ON MY DAYS IN LAW ENFORCEMENT, I KNOW SOMETIMES THESE SHIFTS CAN GO LONG.

I KNOW SOMETIMES YOU HAVE PART TIME JOBS.

I KNOW YOUR BATTERIES CAN DIE ON THE SCENE.

I WANT YOU TO CHANGE THAT TO 18 BATTERIES IF EVERYBODY IS OKAY WITH THAT, AND I WOULD LIKE THE CHIEF TO LOOK DOWN THE ROAD AT MAKING SURE THAT EACH OF OUR OFFICERS HAVE TWO BATTERIES, FOR EACH RADIO THEY HAVE.

THE SECOND THING I HAVE FOR YOU TO DO IS GO BACK TO MELVIN AND SAY, HEY, MELVIN, I DON'T KNOW WHAT YOU'RE DOING WRONG AT THESE MEETINGS, BUT WHEN I GO, THEY TELL ME TO BUY MORE STUFF. [CHUCKLING] SO I WILL SAY YES, THERE'S BEEN TIMES THAT BATTERIES DIE, BUT THEY DO LAST QUITE A BIT LONGER SINCE I'VE BEEN IN THE BUSINESS FOR 14 YEARS, AND SO MY FIRST RADIO, 8 HOURS IT WAS DONE, YOU KNOW, AND NOW WE'RE 12, 13, 14 HOURS INTO IT.

SO BUT YEAH, I'LL MAKE NOTE OF THAT FOR 18 BATTERIES.

WOULD YOU LIKE US TO COME BACK FOR THAT OR HOW DO YOU WANT US TO PROCESS THAT? I THINK IF THE COUNCIL'S COMFORTABLE WITH THAT, THEN WE CAN DO THAT ADMINISTRATIVELY AND PURCHASE THE ADDITIONAL EQUIPMENT.

UNLESS YOU'D LIKE TO SEE IT AS A CONTRACT COMING BACK, WE COULD JUST DO A CHANGE ORDER TO THE CONTRACT ADMINISTRATIVELY.

NOT A PROBLEM. WOULD YOU LIKE TO SEE THE PRESENTATION? NO, SIR, THAT WAS ALL I NEEDED FROM YOU.

OKAY, EXCELLENT.

I KNOW THEY'RE LASTING LONGER; IT'S JUST THAT IF THEY WORK A FOUR HOUR SHIFT AND THEN 8 HOURS AND THEN YOU GO INTO OVERTIME, I DON'T WANT ANY OFFICER OUT THERE WITH A DEAD BATTERY. ABSOLUTELY. APPRECIATE IT.

THANK YOU. THAT BRINGS US BACK TO ITEM 6B CONSIDER APPROVAL OF A CONTRACT WITH STOLZ TELECOM FOR THE PURCHASE OF 19 HANDHELD KENWOOD RADIOS THROUGH A COOPERATIVE PURCHASE AGREEMENT WITH THE BUYBOARD IN THE AMOUNT NOT TO EXCEED $57,699.20. MOTION? DO WE NEED TO CHANGE THAT AMOUNT? NOT IF WE'RE GOING TO GO FORWARD WITH THIS EXISTING CONTRACT AND THE CHANGE ORDER WILL COME AFTER, IS MY UNDERSTANDING WAS THE AGREEMENT ADMINISTRATIVELY.

SO AT THIS TIME WE'RE JUST APPROVING THIS CONTRACT WITH THE AMOUNT THAT'S BEFORE YOU.

I MOVE TO APPROVE. SECOND.

I HAVE A MOTION BY JIMMY, A SECOND BY TAMARA.

PLEASE VOTE. THAT'S UNANIMOUS.

THANK YOU, MAYOR AND COUNCIL.

[10. RECESS INTO EXECUTIVE SESSION]

SO LET ME GO DOWN HERE.

SO PURSUANT TO SECTION 551.07, ONE OF THE TEXAS GOVERNMENT CODE, THE COUNCIL RESERVES THE RIGHT TO CONVENE INTO EXECUTIVE SESSION.

AT THIS TIME, THEY WILL CONVENE INTO EXECUTIVE SESSION PURSUANT TO SECTION 551.071, SECTION 551.072, 551.073, 551.074, 551.087. IS THERE A MOTION TO GO INTO EXECUTIVE SESSION? MOTION TO APPROVE. SECOND.

OH, Y'ALL GOT ME MESSED UP ON THIS ONE.

I WANT TO READ WHAT'S HERE.

I GOT A MOTION BY VICTORIA AND A SECOND, BUT THEN PLEASE VOTE.

MOTION PASSES UNANIMOUS.

WE'RE IN EXECUTIVE SESSION AT 4:17.

MAYOR, IF YOU COULD ASK FOR A MOTION TO RECONVENE INTO OPEN SESSION, PLEASE.

IS THERE A MOTION TO RECONVENE? SO MOVED. SECOND.

I HAVE A MOTION BY VICTORIA.

SECOND, RICK. PLEASE VOTE.

MOTION PASSES UNANIMOUS.

WE'RE GOING TO GO BACK INTO SESSION AT 6:26.

THANK YOU, MAYOR. THAT MOVES US ON TO ITEM THREE PUBLIC PRESENTATIONS.

AT THIS TIME, WE HAVE NO PROCLAMATIONS OR PRESENTATIONS.

COUNCIL, IF YOU WILL ANNOUNCE YOUR COMMUNITY INTEREST ITEMS.

[3.C. Community Interest Items]

I WOULD JUST LIKE TO LET THE PUBLIC KNOW IF THEY HAVEN'T SEEN IT YET ON THE CITY'S WEBSITE, I'M SURE IT'LL START COMING OUT ON SOCIAL MEDIA, BUT WE HAVE AN ELECTION UPCOMING IN MAY, ON MAY 6TH, AND THE DOCUMENTATION TO FILE FOR OFFICE IS ALREADY UP ON THE CITY'S WEBSITE.

THE OPENING FOR THE FILING IS FROM JANUARY 18TH TO FEBRUARY 17TH.

YOU CAN DO IT IN PERSON HERE AT CITY HALL MONDAY THROUGH FRIDAY FROM 8 TO 5.

YOU CAN FIND ALL OF THIS ON THE CITY'S WEBSITE, AND I JUST FOUND OUT THAT THE CITY SECRETARY'S OFFICE ALSO DID A VIDEO AND TYPED

[00:35:09]

SO THANK YOU FOR DOING THAT, CITY SECRETARY.

I ALSO WANTED TO LET YOU KNOW THAT THE BURLESON ISD BOARD OF TRUSTEES IS ALSO HOLDING AN ELECTION.

DURING THE SAME TIME YOU CAN FIND OUT INFORMATION ON THE BURLESON ISD WEBSITE AND THEIR OFFICE IS RECEIVING APPLICATIONS DURING THE SAME DATES JANUARY 18TH THROUGH FEBRUARY 17TH.

THERE'S THIS MONDAY THROUGH FRIDAY FROM 8 TO 4:30.

I JUST WANT TO ENCOURAGE THE PUBLIC TO IF YOU EVER HAD A NOTION TO GET INVOLVED AND POSSIBLY RUN FOR OFFICE, YOU KNOW, IF YOU'VE GOT A DESIRE TO SERVE AND YOU LIVE WITHIN THE CITY LIMITS, WE WOULD LOVE TO SEE YOU FILE AND BE A PART OF REALLY WHAT IS A FAIRLY SHORT LIST IN THE TIME FRAME THAT THIS CITY HAS BEEN AROUND OF PEOPLE WHO HAVE HELD OFFICE IN THE CITY.

SO WE'D LOVE TO SEE YOU GUYS FILE AND BE A PART OF THIS.

GOOD JOB, TAMARA.

JIMMY. YES, I WANT TO RECOGNIZE ALL OF OUR LAW ENFORCEMENT TODAY IS NATIONAL LAW ENFORCEMENT APPRECIATION DAY.

SO THANK YOU TO ALL OF OUR LAW ENFORCEMENT, AND TODAY ALSO MARKS THE FIRST COUNCIL DAY OF THE NEW YEAR AND I BELIEVE IT'S IMPORTANT THAT WE LOOK BACK AT LAST YEAR AND RECOGNIZE SOME OF THOSE ACHIEVEMENTS.

SO EVERYTHING FROM ALLEY CATS TO A LOCAL AMBULANCE SERVICE TO A DOG PARK, MANY, MANY OTHERS.

NOW, MANY OF THOSE PROJECTS HAVE BEEN NOTHING MORE THAN DREAM AND CONCEPTS FOR MANY YEARS , AND I WOULD BE REMISS IF I DIDN'T RECOGNIZE THE ONE RESPONSIBLE FOR BRINGING THAT TO FRUITION.

SO, YOU KNOW, SORRY, I LOST MY PLACE.

SO I THINK IT'S IMPORTANT TO RECOGNIZE THE ONE THAT IT IS IMPORTANT FOR BRINGING THAT TO FRUITION, AND THAT WOULD BE KING JESUS THAT GAVE US THE SPIRIT OF RESOLVE.

SO MANY OF US ON THIS COUNCIL, WE COME FROM DIFFERENT BACKGROUNDS, DIFFERENT THOUGHTS AND DIFFERENT WAYS OF LOOKING AT THINGS, BUT WE HAVE A SPIRIT OF RESOLVE AND WE TEND TO TEND TO GET TOGETHER, AND AT THE END OF THE DAY, WE MAKE A DECISION THAT BENEFITS THE WHOLE CITY.

SO I'M GRATEFUL FOR THAT AND I'M LOOKING FORWARD TO THIS NEXT YEAR TO BE ABLE TO SEE WHAT HE HAS IN STORE FOR US AND SEE THE ACCOMPLISHMENTS, AND LIKE TAMARA SAYS, IF YOU'RE LOOKING TO RUN, WE'VE GOT SOME COUNCIL SEATS COMING UP, SO LOVE TO HAVE YOU COME AND JOIN AND MAKE A DIFFERENCE.

THANK YOU, RICK.

VICTORIA. I'M GOING TO PIGGYBACK ON HIS LAW ENFORCEMENT RECOGNITION.

IF YOU SEE ONE OF OUR AMAZING PUBLIC SERVANTS IN BLUE, PLEASE SAY THANK YOU.

WE GREATLY APPRECIATE ALL THAT YOU GUYS DO FOR OUR COMMUNITY.

WE ARE BLESSED WITH SOME OF THE BEST, AND I ALSO WANT TO SAY GO FROGS.

THANK YOU, MAYOR AND COUNCIL.

THAT BRINGS US TO SECTION FOUR, CHANGES TO THE POSTED AGENDA.

ARE THERE ANY ITEMS TO BE CONTINUED OR WITHDRAWN FROM TONIGHT'S AGENDA? CITY MANAGER I SEE NONE.

WE MOVE ON TO SECTION FIVE CITIZENS APPEARANCE.

[5. CITIZENS APPEARANCES]

THE SPEAKER CARD MUST BE FILLED OUT AND TURNED IN TO ME PRIOR TO ADDRESSING THE CITY ALLOWED 3 MINUTES.

I DO HAVE SOME SPEAKER CARDS HERE.

THE FIRST ONE IS KEN RICHARDSON.

MR. RICHARDSON, IF YOU'D LIKE TO COME FORWARD TO THIS MICROPHONE RIGHT HERE, AND ALSO MR. RICHARDSON HAD A HANDOUT.

EVERYBODY SHOULD HAVE THOSE AT YOUR PLACES.

MY NAME IS KEN RICHARDSON, AND CONTRARY TO THE WAY I'M DRESSED, I'M NOT HOMELESS.

I DO LIVE AT 1132 HIDDEN GLEN COURT HERE IN BURLESON.

FOR 13 YEARS I'VE BEEN RETIRED HERE AND IT'S BEEN A GREAT EXPERIENCE.

I'VE WORKED WITH A LOT OF CHARITIES BOTH HERE, CLEBURNE AND JOHNSON COUNTY.

A FEW MONTHS BACK, THE CITY MANAGER AND I HAD A LITTLE VISIT ABOUT VOLUNTEERS THAT WOULD GET PAID FOR VOLUNTEERING, AND I DON'T KNOW WHAT'S BEEN DONE ABOUT THAT. YEARS AGO WE HAD A PROGRAM WHEN I WAS WORKING WITH THE HERITAGE FOUNDATION HERE IN TOWN THAT YOU COULD THEY BROUGHT THE CITY EMPLOYEES AROUND TO VISIT ALL THE DIFFERENT CHARITIES WHERE THERE'S A BRICK OR THE RUSSELL FARM.

THEY TALKED TO EVERYBODY AND ALL THE CHARITIES LET THEM KNOW WHAT WAS AVAILABLE.

THIS IS A LITTLE DIFFERENT THAN THAT.

I'VE COME BACK WITH SOME MORE FIGURES HERE.

THE TEXAS HISTORICAL COMMISSION IN 2022, ESTIMATED THAT THE AVERAGE SAVINGS FOR EMPLOYEE HOUR RATE WAS $27.20.

THAT'S A LOT OF CHANGE.

THEY ALSO HAD 447,067 VOLUNTEER HOURS, AND THAT'S NOT HALF THE VOLUNTEERS.

THAT'S ALL THAT WAS REPORTED TO THIS COMMISSION.

THERE'S A LOT MORE PEOPLE VOLUNTEERING IN CHURCHES AND OTHER ORGANIZATIONS, BUT USING THEIR FIGURES, IT COMES A LITTLE OVER $12 MILLION.

[00:40:04]

NOW, WHAT WE'RE REQUESTING, WHAT I'M REQUESTING AND ALSO WE'RE DOING THIS WITH CLEBURNE AND OTHER CITIES, IS THAT THE CITIES AND COUNTIES ALLOW THEIR LAW ENFORCEMENT OR ANY EMPLOYEE, WHATEVER, WHETHER IT'S COUNTY OR CITY, THAT THEY BE ALLOWED TO GIVE 1 TO 2 DAYS A YEAR A LIST OF 501(C)(3) CHARITIES WOULD HAVE TO BE MADE UP, I REALIZE, AND THIS WOULD BE POSTED, THEY'D BE ABLE TO DO THEIR VOLUNTEER WITHOUT MAKING ANY MORE EXPENSE TO THE CITY.

THEY MIGHT GET SOME KIND OF CREDIT FOR THIS.

I KNOW YOU ALL HAVE A VOLUNTEER AWARD TO [INAUDIBLE] AWARD FOR VOLUNTEER OF THE YEAR, AND SHE DID A GREAT JOB WITH US IN YEARS PAST.

THIS IS NOT A MANDATORY THING.

IT'S VOLUNTEER.

501(C)(3) CHARITIES WOULD INCLUDE WOULD BE POSTED, I GUESS, AT ALL THE LOCATIONS AROUND THE CITY FIRE DEPARTMENT, THE LIBRARY, POLICE DEPARTMENT, ETC..

I'M TRYING TO BE BRIEF ABOUT THIS.

I HOPE THAT THESE PEOPLE THAT DO VOLUNTEER, WHETHER IT'S 2 HOURS OR ONE HOUR OR 5 HOURS A MONTH, CAN RELATE IT TO SOMEBODY ELSE.

THEY MAY BE VOLUNTEERING THEMSELVES WHEN THEY RETIRE, MANY PEOPLE COME TO US SAY, WE NEVER HEARD OF YOU OR THIS PARTICULAR CHARITY.

I WAS PAST PRESIDENT, CHAIRMAN OF THE BOARD OF CHISHOLM TRAIL OUTDOOR MUSEUMS. I'VE NOW TURNED A LOT OF THAT RESPONSIBILITY BACK OVER TO YOUNGER PEOPLE, BUT WE LOST A LOT OF GOOD, GOOD VOLUNTEERS DURING COVID, NOT ONLY BECAUSE OF THEIR AGE, JUST BECAUSE OF THE SITUATION.

SO IT'S A CRYING NEED FOR ALL ORGANIZATIONS.

MY WIFE SPENT OVER 20 YEARS WITH MEALS ON WHEELS.

THERE'S A LOT OF NEED THERE.

ALSO IN THIS PARTICULAR AREA, WE'RE TALKING ABOUT CHARITIES LIKE MEALS ON WHEELS, THE LIBRARY CHILD ADVOCACY CENTER FOR PLACES FOR THE HOMELESS, PLACES TO GIVE FOOD FOR THESE FOOD BANKS.

THESE WOULD BE PEOPLE THAT WERE TRYING TO GET TO VOLUNTEER.

I BELIEVE IT'S A WIN WIN PROGRAM.

NOBODY COULD DISAGREE IF THEY DON'T SAVE THE COUNTIES AND CITIES MONEY WHEN WE GET GOOD VOLUNTEERS.

THIS WOULD INCLUDE THE CLEBURNE, BURLESON, ALVARADO, KEENE, JOSHUA AND OTHER CITIES IN THE COUNTY. AGAIN, WE'RE JUST STARTING HERE.

SOMETHING FOR YOU TO THINK ABOUT, SOMETHING FOR YOU TO READ UP ON, BUT THANK YOU FOR YOUR TIME.

ANY QUESTIONS? I'LL TAKE THOSE.

I'M NOT SURE I CAN ANSWER THEM ANYWAY, BUT IF YOU HAVE ANY, LET ME KNOW.

I HAVE ANOTHER SPEAKER CARD BILL [INAUDIBLE] BILL [INAUDIBLE] 117 NORTHEAST CLINTON.

A COUPLE OF MONTHS AGO, I WAS IN HERE TALKING ABOUT MY STREET, CLINTON STREET.

SOME OF THE INFERIOR WORK IS WHAT I WOULD CALL IT.

IT'S ADJOINING ROADS, CLINTON AND LORNA AND CLINTON AND RENFRO.

I JUST HAPPENED TO LOOK OUT ONE DAY AND SEEN A COUPLE CITY TRUCKS PULLING UP DOWN AT THE END BY LORNA, WENT DOWN AND MET WITH THE WORKERS SUPERVISOR, SHOWED UP A LITTLE BIT LATER AND WE DISCUSSED IT.

MY STREET IS A PRETTY GOOD SLOPE.

LORNA STREET'S GOT A LITTLE BIT OF A SLOPE.

ANYBODY THAT DEALS WITH THE WATER RUNOFF STUFF LIKE THAT KNOWS IT ONLY TAKES LIKE AN EIGHTH OF AN INCH, 16TH OF AN INCH AND 20 FEET, 40 FEET, 50 FEET.

WATER IS GOING TO GO. SINCE I'VE BEEN IN THAT HOUSE SINCE 98, THEY'VE WORKED ON THAT DIP PROBABLY THREE TIMES THE LAST 12 YEARS WHEN THEY CAME OUT AND MEASURED IT INSTEAD OF DOING LIKE A LINE OF SIGHT LEFT TO RIGHT, IT DIPS FIVE AND A HALF INCHES IN THE MIDDLE.

I DON'T KNOW HOW ROAD CREW GOT AWAY WITH THAT, BUT IT ALWAYS HOLDS WATER.

WHEN HOLDS WATER BETWEEN CEMENT AND ASPHALT, THAT'S WHERE YOU'RE GOING TO GET SOIL COMPACTION UNDERNEATH.

IT'S GOING TO GET WASHED OUT.

IT'S GOING TO DROP DOWN AND THE CAR IS GOING TO STOP BOTTOMING OUT.

THE CITY DID COME OUT, ASSESSED THAT THEY NOW HAVE TO TAKE OUT 205 FEET OF CURB AND ROAD ON ONE SIDE BECAUSE OF, I GUESS THE LAST MAYBE TWO OR THREE CONSTRUCTION CREWS.

I KNOW THAT OUR CITY STREET MAINTENANCE SOMETIME BACK, IF MY MEMORY IS RIGHT, THE CITY COUNCIL APPROVED FOR WHERE THEY COULD HIRE MORE PEOPLE, I BELIEVE FOR STREET IMPROVEMENTS AND STUFF LIKE THAT FOR THE WORKERS.

I DON'T KNOW IF THEY'RE JUST UNDERSTAFFED OR WHAT, BUT I DO KNOW THAT THEY DON'T DO THE CEMENT.

[00:45:02]

I KNOW THERE'S ROCKY BRANDS HAVE DONE SOME WORK BEFORE AND STREETS, AND UNDERSTAND THAT YOU CAN'T FORCE PEOPLE TO COME OUT AND BID THESE JOBS, BUT WE'RE GETTING SOME INFERIOR, I GUESS, COMPANIES OVER AND OVER AGAIN.

I DON'T KNOW IF THERE'S ANYTHING YOU CAN DO.

I MEAN, IF YOU SEE THEIR NAME, MAYBE JUST LEAVE IT LIKE IT IS, HAVING TO COME BACK AND REDO IT.

I'M GUESSING THAT WE'RE LOSING HUNDREDS OF THOUSANDS OF DOLLARS, POSSIBLY A YEAR ON SOME OF THESE REPAIRS THAT ARE FROM INFERIOR WORK.

I RECOGNIZE THAT SOMETIMES WITHIN A YEAR OR SO, SOMETIMES 8MONTHS, THERE'S A SPOT ON RENFRO.

IT'S PROBABLY NOT EVEN 8MONTHS OLD NOW WHERE IT'S BEEN SINKING, AND THAT'S NOT RIGHT.

WE SHOULDN'T HAVE TO DO THAT. I MEAN, IF YOU JUST THE AMOUNT THAT AFFECTS TRAFFIC AND CITIZENS HAVING TO REROUTE CAR DAMAGES AND STUFF LIKE THAT, WE NEED TO DO A LITTLE BIT BETTER, BUT IF YOU GUYS COULD, I GUESS, PUSH THAT MONEY IF SOMETHING HAPPENED TO IT, PUSH IT BACK.

WE'VE GOT TO GET MORE WORKERS OUT THERE.

LIKE I SAID, I'D BE HAPPY TO LOOK OVER SOME OF THE PAPERWORK ON SOME OF THESE PROJECTS FOR THESE AREAS AND FIND OUT WHEN THEY WERE DONE, WHO DID THE WORK, HOW LONG IT LASTED AND STUFF.

I DON'T MIND PUTTING A LITTLE BIT OF EFFORT INTO IT.

TO HELP YOU GUYS OUT ON THAT.

IT'S ONE OF THEM THINGS WHERE YOU CAN LOOK BACK ON A PROJECT.

DON'T TAKE MUCH TO COST TWO OR THREE TIMES WHAT YOU ORIGINALLY WOULD HAVE DONE TO DO IT RIGHT.

THANK YOU.

BILL, WHEN YOU CALL ME THE OTHER DAY TO DISCUSS IT, I DID GO OUT AND TAKE A LOOK AT BOTH ENDS OF CLINTON THERE.

I DON'T THINK WE CAN REALLY LAUNCH INTO A DEEP DISCUSSION ON THIS, BUT I'LL GET BACK WITH YOU LATER AND TELL YOU WHAT I'VE OBSERVED.

BUT I WANTED TO ASK YOU, WAS THERE RECENT CONSTRUCTION ON LORNA? BECAUSE NOTHING THAT I SAW THERE APPEARED TO BE THAT NEW.

YEAH, MAYBE A COUPLE OF YEARS AGO AT THE MOST.

OKAY, BECAUSE IT LOOKED LIKE THERE'S AN AREA NEAR THAT INTERSECTION WHERE THERE IS JUST FLAT AND THERE JUST IS NO DRAINAGE, AND I DON'T KNOW WHY THAT IS.

IN A 50 FOOT, ABOUT A 45 FOOT SPAN, IT DROPPED FIVE AND A HALF INCHES.

SO, I MEAN, ANYTHING LIKE THAT IS GOING TO HOLD WATER AND IT'S PROBABLY ABOUT A 20 FOOT DIAMETER PUDDLE THAT'LL STAY THERE FOR DAYS.

WHAT I SAW IS CONSISTENT WITH WHAT YOU'RE TELLING ME.

YEAH, AND THE CURVES, YOU KNOW, THEY'RE NOT QUITE FLAT, BUT INSTEAD OF BEING MORE OF A 90 DEGREE ANGLE, THESE THINGS ARE STICKING UP.

MATTER OF FACT, WHEN THE SUPERVISOR PULLED UP, HE WAS THE LONG ONE CURVE, AND AS HE WAS SLOWING DOWN ABOUT FIVE MILES AN HOUR.

HE JUST SAID, WHAT THE [EXPLETIVE] WAS THAT? YEAH, HE THOUGHT HE HIT SOMETHING.

HE DID. IT WAS THE RADIUS OF THE CURB PROTRUDING UP ABOUT FOUR INCHES THE PAVEMENT ON RENFRO? TO MY RECOLLECTION, THAT STREET WAS CONSTRUCTED IN THE OR RECONSTRUCTED FROM ASPHALT TO CONCRETE IN THE EARLY 1990S OR MID 1990S. SO MOST OF IT'S HELD UP PRETTY WELL.

THAT PARTICULAR AREA RIGHT IN THERE TO MY EXPERIENCED EYE APPEARS TO BE SOME PRETTY ACTIVE SOIL.

SOME OF THOSE PAVEMENT SLABS HAVE BEEN VERY RECENTLY RECONSTRUCTED AND YET THEY'RE SHOWING SIGNS OF MOVEMENT AGAIN.

SO I THINK WE MAY HAVE A DEEPER PROBLEM SOIL WISE, AND I KNOW [INAUDIBLE] HAVE THE NATURAL WATER, I GUESS COMING OFF OF THE TOP OF THE HILL WHERE IT FEEDS OUT ABOUT HALFWAY DOWN CLOSE TO THE ELEMENTARY SCHOOL.

I THINK YOU'RE JUST LOOKING AT HIGHLY EXPANSIVE CLAY WITH HIGH LIQUID LIMITS AND A LOT OF OTHER THINGS THAT ARE VERY DIFFICULT FOR ENGINEERS TO DEAL WITH.

SO WE CAN LOOK INTO IT SOME MORE AND SEE IF WE NEED TO GO A LITTLE DEEPER.

THE CONVERSATIONS I HAD WITH CITY CREWS AND STUFF LIKE THAT, I KEEP THAT BETWEEN ME AND THEM, THEIR COMMENTS OR ANYTHING LIKE THAT, BUT I'M EDUCATED ENOUGH ON IT AND I'VE BEEN AROUND ENOUGH. I KNOW THAT YOU'VE BEEN AROUND ROADS A LOT, SO YOU WOULD UNDERSTAND IF SOMEBODY IS NOT STARING OVER SOMEBODY'S SHOULDER WHEN THE WORKS GET DONE, YOU KNOW, THERE'S SHORTCUTS GOING ON IF YOU KEEP HAVING THESE PROBLEMS AND WE JUST DON'T NEED TO BE WASTING THE MONEY.

ALL RIGHT, THANK YOU. POINT MADE.

IS THERE ANYBODY ELSE IN PERSON HERE THAT WOULD LIKE TO SPEAK TO COUNCIL ON AN ITEM NOT LISTED ON THE AGENDA? SEEING NONE, AND I HAVE NO OTHER SPEAKER CARDS THAT WILL MOVE US ON TO SECTION SEVEN DEVELOPMENT APPLICATIONS.

[7.A. QuikTrip at 449 E Renfro (Case 22-105): Hold a public hearing and consider approval of an ordinance for a zoning change request from “PD”, Planned Development, to “GR" General Retail with a SUP, Specific Use Permit, allowing “Automobile fuel sales” in specific plan area 1, “Spinks” of the IH35 Overlay district. (First and Final Reading) (Staff Presenter: Tony McIlwain, Development Services Director) (The Planning and Zoning Commission recommended approval by unanimous vote)]

THIS IS TO HOLD A PUBLIC HEARING AND CONSIDER APPROVAL OF AN ORDINANCE FOR A ZONING CHANGE REQUEST FROM PD PLAN DEVELOPMENT TO GR GENERAL RETAIL WITH AN SUP A SPECIFIC USE PERMIT ALLOWING AUTOMOBILE FUEL SALES IN A SPECIFIC PLANNED AREA ONE "SPINKS" IH-35 OVERLAY DISTRICT. THIS IS BEFORE COUNCIL ON FIRST AND FINAL READING.

THE STAFF PRESENTER IS TONY MCILWAIN, DEVELOPMENT SERVICES DIRECTOR.

MR. MCILWAIN.

THANK YOU, AMANDA. COUNCIL, THIS FIRST ITEM INVOLVING QUIKTRIP IS A REZONE APPLICATION.

THE PROPERTY IS LOCATED AT 449 EAST RENFRO.

WE'VE GOT A SCREEN GRAPHIC THERE WHERE WE SHOW THE PROPERTY AND THE LIGHT RED COLOR.

[00:50:06]

THEY'RE LOOKING TO REZONE THE PROPERTY TO ALLOW FOR AUTOMOBILE FUEL SALES.

THIS IS A REGIONAL OFFICE COMMERCIAL LOCATION IN THE COMPREHENSIVE PLAN AND IS PART OF AN EXISTING PLANT DEVELOPMENT THAT DOES NOT ALLOW AUTOMOBILE FUEL SALES, WHICH CONSTITUTES THE REQUEST FOR A ZONING CHANGE AS WELL AS A SUP.

WHAT YOU'LL HAVE IMMEDIATELY AFTER THIS IS A SITE PLAN CONSIDERATION.

THIS JUST GIVES YOU AN IDEA OF WHAT IS BEING PROPOSED ON THE GROUND, SOME ASSOCIATED WAIVERS AND WE'LL TALK ABOUT THAT MORE WITH THE NEXT CASE. WE NOTIFIED INDIVIDUALS WITHIN 300 FEET OF THE SUBJECT SITE AND PUBLISHED IN THE NEWSPAPER.

PRESENTED THIS TO THE PLANNING AND ZONING COMMISSION WHERE THERE WAS A [INAUDIBLE] RECOMMENDATION FOR APPROVAL AND NO QUESTIONS AS FAR AS ANY DISCUSSION.

STAFF IS SUPPORTIVE OF THE REZONING REQUEST FOR THE ZONING CHANGE WITH A SPECIFIC USE PERMIT.

WE FEEL THIS SYSTEM WITH A COMPREHENSIVE PLAN AND COMPATIBLE WITH EXISTING USES AND ANY QUESTIONS THAT YOU MAY HAVE.

MAYOR, COULD YOU OPEN UP THE PUBLIC HEARING, PLEASE? AT 6:43.

THANK YOU, MAYOR. I HAVE NO SPEAKER CARDS ON ITEM 7A.

IS THERE ANYBODY IN THE PUBLIC THAT WOULD LIKE TO SPEAK ON ITEM 7A AT THIS TIME? SEEING NONE, MAYOR, IF YOU COULD ASK FOR A MOTION.

CLOSE THE PUBLIC HEARING.

SORRY. CLOSE THE PUBLIC HEARING AT 6:44.

IS THERE A MOTION ON THIS? I'LL MOVE TO APPROVE.

I'LL SECOND. I HAVE A MOTION BY DAN AND A SECOND BY JIMMY, PLEASE VOTE.

PASSES UNANIMOUS.

THANK YOU, MAYOR AND COUNCIL.

THAT BRINGS US TO ITEM 7B QUIKTRIP AT 449 EAST RENFRO CASE 22-106.

[7.B. QuikTrip at 449 E Renfro (Case 22-106): Hold a public hearing and consider approval of a site plan for QuikTrip with waivers to the IH35 parking setback, Section 5-51, Article V of Appendix C, IH35 Design Standards, and the minimum driveway spacing, Section 5.5 – Streets and Site Standards, Table 1 of the Engineering Design Manual. (Staff Presenter: Tony McIlwain, Development Services Director) (The Planning and Zoning Commission recommended approval of staff’s recommendation by unanimous vote)]

ARTICLE 5 OF APPENDIX C, IH-35.

DESIGN STANDARDS AND THE MINIMUM DRIVEWAY SPACING SECTION 5.5 STREETS AND SITE STANDARDS TABLE ONE OF THE ENGINEERING DESIGN MANUAL.

THE STAFF PRESENTER IS ONCE AGAIN TONY MCILWAIN, DEVELOPMENT SERVICES DIRECTOR.

MR. MCILWAIN, WE'RE GOING TO HEAR FROM YOU AGAIN.

THANK YOU. COUNCIL WITH YOUR ACTION IN YOUR PREVIOUS CASE.

THIS IS THE SITE PLAN FOR THE QUIKTRIP.

WHAT IS BEING PROPOSED IS A 5312 FOOT SQUARE SQUARE FOOT BUILDING.

APPROXIMATELY 20 FEET IN HEIGHT, AND AGAIN, YOU SEE THE CANOPIES AND PARKING SPACES ASSOCIATED WITH THE SITE PLAN.

THIS IS IN THE CITY'S IH-35 OVERLAY DISTRICT AREA ONE, WHICH IS WHAT WE CALL SPINKS WITH ITS PROXIMITY TO THE AIRPORT.

THIS GRAPHIC SHOWS SEVERAL BOXES IN DIFFERENT COLORS, AND WHAT I WANT TO DRAW YOUR ATTENTION TO ARE THE TWO BOXES IN GREEN WHICH SHOWS THE PROPOSED LOCATION FOR PARKING STALLS, THOSE STALLS AS DEPICTED ENCROACH WITHIN AN AREA THAT IS TYPICALLY NOT ALLOWED.

IN OUR DISCUSSIONS WITH THE REPRESENTATIVES OF QUICKTRIP STAFF'S CONCERN WASN'T SO MUCH THE ENCROACHMENT, BUT WHETHER OR NOT THEY COULD STILL MEET THE CITY'S LANDSCAPING REQUIREMENTS, WHICH THEY HAVE MORE THAN DONE, AND WE'RE SUPPORTIVE OF THE ENCROACHMENT OF THOSE TWO AREAS FOR THE PARKING STALLS.

THE NEXT BOX I WANT TO DRAW YOUR ATTENTION TO IS THE ONE IN RED.

THAT'S FOR THE DRIVE ACCESS SPACING OF 180 FEET.

QUIKTRIP IS PROPOSING TO HAVE THAT ACCESS SPACING IN A DIFFERENT LOCATION THAN WHAT STAFF IS SUPPORTIVE OF.

STAFF IS NOT SUPPORTIVE OF REDUCING THE MINIMUM REQUIRED SPACING TO 143 FEET, AND THIS IS BASED ON ITS PROXIMITY TO EAST RENFRO EXISTING ACCESS, WHICH IS THAT AREA SHOWN IN RED.

THE AREA IN YELLOW IS AN ACCESS REQUEST THAT WENT BEFORE TXDOT, MY UNDERSTANDING AND TALKING TO ENGINEERING STAFF IS THAT WAS ULTIMATELY DENIED BY TXDOT, AND WE HAVE REPRESENTATIVES HERE FROM QUIKTRIP THAT CAN HAVE MORE TO TALK ABOUT.

[00:55:02]

THESE ARE BUILDING RENDERINGS THAT WERE SUBMITTED TO STAFF.

JUST A REMINDER, WE CAN'T REQUIRE MASONRY IN THIS AREA, BUT THEY WANT TO GIVE YOU SOME INDICATOR OF WHAT THIS INDICATION OF WHAT THIS BUILDING WILL LOOK ALONG ALL OF ITS ELEVATIONS. THEY'RE LOOKING TO UTILIZE BRONZE, STONE BRUSHED ALUMINUM AND RED POLYCARBONATE ACCENTS ON THE PROPERTY.

SO WHAT IS REQUIRED FOR LANDSCAPING PER OUR CODE IS 13,869 SQUARE FEET OF FOLIAGE.

THEY'VE EXCEEDED THAT WHILE ALSO ALLOWING FOR THE NECESSARY PARKING, THE PREFERRED PARKING, IF YOU WILL, THAT THEY WOULD LIKE TO HAVE ON A SITE.

THIS IS A SITE CONFORMANCE TABLE THAT WE'VE PROVIDED FOR YOUR CONSIDERATION.

WE FEEL THAT THE SITE PLAN IS IN COMPLIANCE WITH ALL DEVELOPMENT REGULATIONS WITH THE EXCEPTION OF THE REQUESTED WAIVERS.

THEY HAVE EXCEEDED THE MINIMUM LANDSCAPING REQUIREMENT, AND THEY HAVE FAR EXCEEDED THE PARKING REQUIREMENTS, BUT THAT'S MORE OF A BUSINESS MODEL FOR THEM BASED ON ANTICIPATED TRAFFIC.

ALL NECESSARY UTILITIES ARE AVAILABLE TO THE SITE.

AS I MENTIONED BEFORE, IT'S MY UNDERSTANDING THAT THE DRIVEWAY SPACING REQUESTS FOR THE ACCESS ALONG EAST RENFRO HAS BEEN DISAPPROVED BY TXDOT AND WE HAVE INDIVIDUALS HERE IF THEY HAVE MORE INFORMATION.

SO WE DID NOTIFY THOSE INDIVIDUALS WITHIN 300 FEET OF THE SUBJECT SITE AND POSTED SIGNS ON THE PROPERTY.

SO THE PLANNING AND ZONING COMMISSION'S RECOMMENDATION IS FOR APPROVAL OF THE SITE PLAN WITH THE WAIVER TO THE PARKING SETBACK.

HOWEVER, THEY WERE NOT IN SUPPORT OF THE DRIVE ACCESS SPACING VARIANCE, WHICH WAS THAT AREA SHOWN IN THE RED BOX.

SO THERE WAS SOME DISCUSSION ABOUT INGRESS AND EGRESS TO THE SITE WITH THE COMMISSIONERS , AND AGAIN, TXDOT REVIEW PROCESS AT THAT POINT IN TIME, WE WERE INFORMED, WAS NOT YET COMPLETE.

SO, STAFF IS SUPPORTIVE OF THE COMMERCIAL SITE PLAN WITH THE WAIVER TO THE PARKING SETBACK.

STAFF WAS NOT SUPPORTIVE OF THE ACCESS THAT WAS SHOWN ALONG VILLAGE CREEK PARKWAY AT THE TIME THAT THIS ITEM WENT FORWARD TO THE PLANNING AND ZONING COMMISSION. SO IN CONSIDERATION OF THIS ITEM, ULTIMATELY, YOUR DECISION REGARDING THE SITE PLAN WILL HAVE TO BE REFLECTED IN A NEW SUBMITTAL FOR AN ADMINISTRATIVE APPROVAL BY THE CITY STAFF.

SO WHAT I'M BASICALLY SAYING IS YOUR DECISION TONIGHT IS FINAL.

THEY RESUBMIT IT TO US, OUR TEAM WILL REVIEW IT.

IT WON'T COME BACK BEFORE YOU BECAUSE AT THAT POINT IN TIME WE WILL COMPLY WHATEVER DIRECTION IT IS THAT YOU'VE GIVEN THEM TO PURSUE.

WITH REGARD TO THE PARKING SETBACK, THE ACCESS EASEMENT OR ANYTHING ELSE.

WITH THAT BEING SAID, I'LL ENTERTAIN ANY QUESTIONS.

I WILL TELL YOU WE DO HAVE A PRESENTATION THAT A REPRESENTATIVES WOULD LIKE TO GIVE REGARDING THE SITE PLAN AS WELL.

I'VE GOT THAT LOADED UP.

SO WITH YOUR INDULGENCE, THEY'D LIKE TO ALSO COME AND DISCUSS WITH YOU THE IMPORTANCE OF THE ACCESS THAT THEY'RE SHOWN ALONG VILLAGE CREEK PARKWAY . MAYOR AND COUNCIL, IF I COULD, IF YOU COULD OPEN THE PUBLIC HEARING AND THEN WE CAN CALL FORWARD THE DEVELOPER TO GIVE THE PRESENTATION, I'LL OPEN THE PUBLIC HEARING AT 6:50.

THANK YOU. TONY, CAN I ASK ONE CLARIFICATION QUESTION? YES. SO YOU SAID YELLOW BOX HAS BEEN DENIED BY TXDOT? THAT'S WHAT I WAS INFORMED, AND IF I'M MISTAKEN, I DO KNOW THAT WE'VE GOT ENOUGH OF THEIR TEAM HERE THAT CAN CORRECT ME IF I'M WRONG, AND THEN RED IS WHAT STAFF AND P AND Z HAVE RECOMMENDED DISAPPROVING? YES, THAT'S CORRECT. SO IF I'M LOOKING AT THIS CORRECTLY, I ONLY SEE ONE ACCESS POINT, THEN, AT THE BACK? YOU'VE GOT ACCESS AT THE TOP, THE ONE AND ALSO FROM THE WEST OF THE SITE.

YES, AND SO BASED ON WHAT STAFF IS LOOKING FOR.

MOVE THAT ACCESS FURTHER NORTH.

SO ULTIMATELY WE WOULD GET THREE, BUT IT'S NOT OPTIMAL FOR THE QUIKTRIP TEAM.

THANK YOU. SURE.

SO AT THIS TIME, I'LL CALL FORWARD TOMMY VILBIG CIVIL ENGINEER ON THIS PROJECT.

OKAY, JUST CLICK THE MOUSE CLICK.

THANK YOU. GOOD EVENING, COUNCIL.

I'M TOMMY VILBIG WITH THE VILBIG & ASSOCIATES.

I'M THE CIVIL ENGINEER ON THIS PROJECT WORKING WITH QUIKTRIP, AND I'M AT 400 CHISHOLM PLACE, SUITE 104, PLANO, TEXAS.

WE'VE GOT A RENDERING HERE OF THE SITE AND IT IS NEWS DESK THAT DRIVEWAY WAS DENIED.

WE'RE SURPRISED TO HEAR THAT THIS EVENING.

WE UNDERSTOOD IT WENT THROUGH VARIANCE COMMITTEE, BUT WE WERE HOPEFUL THAT IT WOULD GET APPROVED.

SO IT DOES VERY MUCH LIMIT THE ACCESS.

[01:00:03]

DURING P AND Z, WE DID HAVE SOME DISCUSSIONS ABOUT HOW THIS DRIVEWAY MAY BE REDUNDANT AND FOR QUIKTRIP, IT IS NOT REDUNDANT.

IT'S EXTREMELY IMPORTANT TO THEIR BUSINESS MODEL TO HAVE GOOD SITE CIRCULATION.

THEY ARE A CONVENIENT STORE.

IT'S ABOUT BEING CONVENIENT, EASY TO GET TO AND EASY TO GET OUT OF.

THEY SPEND A LOT OF MONEY, BUT FOR EXAMPLE, THEIR DRIVE AISLES ARE 35 FEET WIDE.

MOST CITIES ONLY REQUIRE 24 FEET FOR A FIRE LANE.

THAT'S UNIVERSAL ACROSS THE COMPANY.

THEY BUY MORE REAL ESTATE, THEY PUT IN MORE PAVING FOR IT.

SO THESE DRIVEWAYS ARE CRITICAL FOR THEIR SUCCESS AND IT'S WHAT THEIR CUSTOMERS HAVE COME TO EXPECT.

SO THIS IS THE LOCATION THAT WOULD BE ALLOWED BY CODE IN ORANGE ON THIS.

SO WE'RE ONLY ASKING FOR VARIANCE OF 37 FEET FROM THE EXISTING CODE.

AND ONE OF THE REASONS IS THAT IT DOES WORK BETTER FOR OUR SITE PLAN.

WE BELIEVE IT IMPROVES THE CIRCULATION WITHIN THE SITE AND IS A BETTER LOCATION ALSO SAFETY WISE FOR THAT DRIVEWAY.

SO HERE IS A RENDERING OF THE APPROVED LOCATION THAT WOULD BE ALLOWED BY CODE WHERE YOU COULD MAKE A LEFT TURN OUT OF THAT DRIVEWAY ACROSS THE MEDIAN.

WE BELIEVE THAT'S A DANGEROUS MANEUVER DRIVING THE WRONG WAY IN TRAFFIC, AND IT REALLY APPEARS IN THESE RENDERINGS LIKE SOMEONE MAY TRY THAT MANEUVER.

SO THIS IS THE RENDERING OVERLAY WITH GOOGLE STREET VIEW, AND YOU CAN SEE IT'S FAIRLY CLOSE TO THE END OF THAT MEDIAN, AND THEN THIS IS OUR PROPOSED OPTION AT 37 FEET, JUST SLIGHTLY OFFSET.

IT'S ONLY ABOUT TWO CAR LENGTHS, BUT IT'S ENOUGH TO MAKE THAT MANEUVER MORE EGREGIOUS TO WHERE SOMEBODY'S PROBABLY NOT GOING TO DO IT.

SO THIS IS WHAT THAT PICTURE WOULD LOOK LIKE AT 37 FEET OFFSET.

SO AFTER HEARING THAT THE DRIVE WAS DENIED, WE DIDN'T KNOW THAT BEFORE THIS MEETING, BUT WE WANTED TO PRESENT THIS BECAUSE THIS IS A PICTURE OF WHAT WE COULD BE LOOKING AT FOR ACCESS ON THE SITE.

NO DRIVE ON RENFREW.

THE ONLY ACCESS THROUGH THE SONIC AND THEN THAT NORTHERN DRIVEWAY, AND THIS CAUSES A LOT OF ISSUES INTERNALLY WITH THE SITE, AND IT ALSO FORCES A LOT OF TRAFFIC COMING THROUGH SONIC AND A LOT OF TRAFFIC THROUGH THAT NORTH DRIVE FOR BOTH SONIC AND THE PROPOSED QUIKTRIP.

THIS IS A SITE ALSO WHERE WE HAVE A REAR FUEL OPTION OR REAR FUEL TANK OPTION.

SO TANKER TRUCKS WILL BE MAKING 24 HOUR FUEL DELIVERIES IN THE REAR OF THAT SITE, AND THAT'S GOING TO CAUSE A CHOKE POINT THERE IN THE REAR.

ADDITIONALLY, THAT DRIVE LOCATION SHIFTED.

DRIVERS ARE COMING IN AND THEY'RE GOING STRAIGHT INTO HEAD IN PARK.

SO AS PEOPLE ARE MAKING MANEUVERS, PARKING NEXT TO THE STORE, BACKING IN, BACKING OUT, IT CAN CAUSE CONGESTION, CONGESTION THAT CAN ACTUALLY BACK UP ONTO VILLAGE CREEK. SO OUR PROPOSED SOLUTION IS TO PUT IT HERE WHERE PEOPLE DRIVE AND THEY FREE FLOW INTO THE SITE, CAN GO TO THE GAS PUMPS, CAN GO TO THE STORE MORE EASILY, AND WE'RE HERE IF YOU HAVE ANY QUESTIONS.

WE ALSO HAVE KELLY [INAUDIBLE] HERE, OUR TRAFFIC ENGINEER IF YOU GUYS HAVE ANY SUPER TECHNICAL QUESTIONS ON OUR PROPOSED PLAN.

JUST FOR CLARIFICATION, WE'RE TALKING ABOUT SHIFTING IT, BUT YOU'RE ALSO SHRINKING IT FROM 180 FEET? THE DRIVE SPACING REQUIREMENT IS CURRENTLY 180 FEET, AND WE'RE LOOKING TO SHIFT IT SO THAT WAY IT'S ONLY SPACED AT 143.

SO I GET THE SHIFT.

OH, IT HAS TO BE 100, BUT YOU'RE STILL.

OH, I GOT IT, GOT IT.

THE WIDTH OF THE DRIVEWAY STILL MEETS REQUIREMENTS AND WOULD BE THE SAME IN EITHER ORIENTATION.

THANK YOU. YEAH, IT MAKES SENSE TO ME.

I GET IT. I MEAN, FOR THE SAKE OF TRAFFIC FLOW INTO THE PLACE, IT NEEDS TO BE LINED UP WHERE CARS COMING INTO THAT DRIVEWAY CAN EITHER TURN LEFT INTO THE PUMPS OR RIGHT INTO THE PARKING TO USE THE C STORE.

I HOPE WE CAN WORK THIS OUT WHERE IT WORKS FOR YOU GUYS.

THIS WOULD BE A GREAT ASSET FOR THE EAST SIDE OF TOWN.

YES. QUIKTRIP HAS SET THE BAR FOR WHAT A CONVENIENCE STORE SHOULD BE, AND WE'RE FORTUNATE TO HAVE ONE, TWO, IN THE CITY LIMITS ALREADY , AND I'D LOVE TO HAVE THIS BECAUSE IT REALLY SERVES THE NEIGHBORHOOD IN A UNIQUE WAY.

I DON'T HAVE A LOT OF HEARTBURN WITH APPROVING THE DRIVEWAY REQUESTS, AND YOU'VE ELUCIDATED A COUPLE OF THE REASONS I SAW BECAUSE MOVING IT THE REQUIRED DISTANCE AWAY FROM RENFRO WOULD ENCOURAGE PEOPLE TO COME OUT OF THAT DRIVEWAY AND GO NORTH ON VILLAGE CREEK ROAD, WHICH WOULD BE POTENTIALLY DISASTROUS.

IT WOULD BE A RIGHT IN RIGHT OUT DRIVEWAY BY DEFINITION, BECAUSE THERE WON'T BE ANY LEFT HAND TURNS, AND I'M SURE YOU'LL HAVE A ONE WAY SIGN OUT IN THE MEDIAN THAT DRIVERS WILL SEE IF THEY'RE COMING OUT TO ACCESS THAT.

I KNOW THAT ENGINEERING PLANS HAVE RESTRICTIONS AND RULES THAT HAVE TO BE FOLLOWED TO GET PERFECT CONDITIONS, BUT SOMETIMES LANDSCAPE DOESN'T LEND ITSELF TO PERFECT CONDITIONS.

THIS IS NOT A WILD DEPARTURE FROM 180 FEET DOWN TO 143.

[01:05:04]

THE CONCERN, I UNDERSTAND, IS POSSIBLE QUEUEING OF THE RIGHT HAND TURN TRAFFIC INTO THE STRAIGHT THROUGH LANE CAUSED BY ADDITIONAL TRAFFIC COMING AND GOING OUT OF THE DRIVEWAY, BUT WHAT WE MAY NOT BE REALIZING IS THAT DEVELOPMENT TO THE NORTH OF HERE, ALONG VILLAGE CREEK PARKWAY IS GOING TO BE VERY LIMITED BECAUSE THERE'S VERY LITTLE DEVELOPABLE LAND.

MOST OF THE EAST SIDE OF WELL, ALMOST ALL OF THE EAST SIDE OF VILLAGE CREEK PARKWAY BETWEEN HERE AND ALSBURY IS POWER LINE EASEMENTS THAT CAN'T BE DEVELOPED AND THE AIRPORT PROPERTY THAT CAN'T BE DEVELOPED.

THERE ARE VERY FEW PIECES OF PROPERTY ON THE WEST SIDE.

MOST OF IT IS PROPERTY THAT'S ALREADY DEVELOPED TO THE 35 FRONTAGE ROAD.

IF THERE'S ANY DEVELOPMENT AT ALL TAKE PLACE ON THIS, IT WOULD BE LIMITED.

SO I DON'T THINK THE TRAFFIC CONDITIONS THAT EXIST NOW ARE ARE GOING TO BE GREATLY EXACERBATED, AND I REALLY RATHER SUSPECT THAT MINIMUM SETBACK WAS PROBABLY PREDICATED ON DEVELOPABLE LAND INCREASES IN TRAFFIC FROM THE CURRENT LEVELS NOW.

SO I DON'T HAVE ANY PROBLEM WITH GRANTING THE DRIVE ACCESS AS THEY WANT.

I THINK IT'LL WORK, AND IN THE FEW OCCASIONS THAT IT DOESN'T WORK, I DON'T THINK IT CREATES ANY KIND OF A DANGEROUS SITUATION.

THE QUEUING IS IN A LOW SPEED ZONE ANYWAY YOU'RE CLOSE TO THE ROUNDABOUT AT THAT WAY.

SO TRAFFIC IS NOT GOING TO BE MOVING VERY FAST JUST FOR A WHOLE LOT OF REASONS.

I DON'T THINK IT'S A PROBLEM AND I CAN SUPPORT THE REQUEST.

I DO AGREE, AND YOU MADE A GREAT POINT.

YES, THEY WILL TURN LEFT.

THERE'S NO QUESTION IN MY MIND THAT WILL HAPPEN.

SO THIS ALSO, IN MY OPINION, IS A SAFETY SITUATION, SO I'M IN FULL SUPPORT OF IT ALSO.

THANK YOU. WAS THERE A THIS IS ONE ISSUE OVER ANOTHER ISSUE WITH THE SONIC TRAFFIC THAT YOU WAS ALLUDING TO OR [INAUDIBLE] WE HAVE A SIGN VARIANCE COMING AFTER THIS REQUEST.

OKAY, SO THERE'S TWO ITEMS HERE.

THIS ENTRANCE? YES, MR. MAYOR, THERE'S ONE ITEM AFTER THIS PARTICULAR SITE PLAN.

OKAY.

THEY'RE ASKING FOR A WAIVER FROM PARKING SETBACK AND A WAIVER FROM THE DRIVEWAY SPACING AWAY FROM RENFRO STREET.

[INAUDIBLE] OKAY, THAT'S WHAT I'M ASKING FOR.

ANYBODY ELSE? I HAVE NO OTHER SPEAKER CARDS.

IS THERE ANYBODY IN THE AUDIENCE THAT WOULD LIKE TO SPEAK ON THIS ITEM THAT DID NOT FILL OUT A SPEAKER CARD YET? SEEING NONE, MAYOR, SO IF YOU COULD CLOSE THE PUBLIC HEARING, PLEASE? I'M GOING TO CLOSE THE PUBLIC HEARING AT 7:00.

THEN IF YOU COULD ASK FOR A MOTION, PLEASE.

IS THERE A MOTION? I'D LIKE TO MAKE THE MOTION TO APPROVE THE WAIVERS FOR PARKING SETBACK AND DRIVEWAY SPACING AS REQUESTED.

SECOND. THERE YOU GO.

I GOT A MOTION BY DAN A SECOND BY RONNIE.

PLEASE VOTE. PASSES UNANIMOUS.

THANK YOU, MAYOR AND COUNCIL.

THAT TAKES US TO ITEM 7C QUIKTRIP AT 449 EAST RENFRO CASE 22-120.

[7.C. QuikTrip at 449 E Renfro (Case 22-120): Consider approval of a resolution for a variance to allow a pole sign; Chapter 63, Sign Regulations. (Staff Presenter: Tony McIlwain, Development Services Director) (No Planning and Zoning Commission action was required for this item.)]

CHAPTER 63 SIGN REGULATIONS.

ONCE AGAIN, IT'S THE TONY SHOW TONIGHT, TONY MCILWAIN, DEVELOPMENT SERVICES DIRECTOR, WILL PRESENT ONE MORE TIME.

YES, THANK YOU.

ACTUALLY, ONE MORE TIME, A COUPLE OF MORE TIMES, YES.

I THINK IT'S GOING TO BE THE [INAUDIBLE].

THANK YOU.

MAYOR AND COUNCIL. THIS IS THE SIGN VARIANCE REQUEST JUST BEFORE YOU SUBMITTED BY QUIKTRIP.

WHAT WE HAVE ON THE SCREEN IS A SUMMARY OF THE SIGN VARIANCE IN RED IS THE IMPORTANT THING FOR YOU TO LOOK AT.

WHAT IS BEING PROPOSED BY QUIKTRIP IS A VIOLATION OF THE SIGN CODE AND THAT SIGN SHALL BE ALLOWED TO LOCATE ON PREMISES WITH FRONTAGE ON IH-35 WITHIN THE NORTH WILSHIRE SIGN CORRIDOR ONLY, AND WHAT WE'RE LOOKING AT WITH REGARD TO THIS IS A POLE SIGN THAT THE APPLICANT IS REQUESTING WITH A MAXIMUM H 8OF 30 FEET AND NOT TO EXCEED 150 SQUARE FEET OF SIGN FACE AREA, AND WE ONLY ALLOW MONUMENT SIGN ESSENTIALLY WHAT'S GOING ON AT THIS PARTICULAR LOCATION.

[01:10:02]

WHAT QUIKTRIP IS LOOKING AT IS THE OCCURRENCE OF EXISTING POLE SIGNS THAT ARE IN THE AREA ALONG THE CORRIDOR 7-ELEVEN, THE SONIC, THE BANK, ALL THERE WITH POLE SIGNS.

WE WENT AND LOOKED AT GOOGLE STREET VIEW AND LOOKS LIKE A LOT OF THOSE SIGNS WERE THERE PROBABLY 2008, AND I KNOW OUR CODE HAS BEEN UPDATED SINCE THEN.

HERE'S THE CRITERIA THAT STAFF REVIEWS WITH REGARD TO SIGN CODE, WHETHER OR NOT THERE ARE ANY SPECIAL CONDITIONS THAT EXIST, PARTICULARLY TO THE LAND STRUCTURE BUILDING [INAUDIBLE] STRICT INTERPRETATION WOULD DEPRIVE THE APPLICANT OF RIGHTS COMMONLY ENJOYED BY THE PROPERTIES, SPECIAL CONDITIONS AND CIRCUMSTANCES THAT DO NOT RESULT FROM THE ACTIONS OF THE APPLICANT AND SO ON AND SO ON AND SO FORTH.

WE DO AGREE WITH TWO OF THE FINDINGS THAT WE DO THINK THAT ADJACENT APPLICANTS WITH SIMILAR USES DO HAVE POLE SIGNS AND WE DO AGREE THAT.

IF COUNCIL IS SO INCLINED TO LIMIT THE VARIANCE TO 30 FEET IN H8AND 150 FEET IN SIGN FACE, THAT WOULD BE A MINIMUM AMOUNT THAT WOULD BE ACCEPTABLE TO STAFF.

JUST A REMINDER, STAFF DOESN'T HAVE THE AUTHORITY TO GRANT VARIANCES OR WAIVERS TO SIGNS THEY HAVE TO COME BEFORE YOU, AND WE HAVE TO FOLLOW A PRETTY STRICT ADHERENCE TO THE REQUIREMENTS. YOU AND YOUR DELIBERATION WITH THE APPLICANT CAN USE YOUR DISCRETION AS TO WHETHER OR NOT YOU WOULD LIKE TO SUPPORT THE VARIANCE REQUEST.

STAFF IS UNABLE TO SUPPORT APPROVAL OF THE SIGN VARIANCE FOR THE POLE SIGN.

WE DON'T BELIEVE THAT THERE ARE ANY UNIQUE CONDITIONS.

HOW WE DO ACKNOWLEDGE THAT THERE ARE EXISTING CONDITIONS WITH ADJACENT BUSINESS OWNERS THAT DO HAVE THE BENEFIT OF A POLE SIGN THAT QUIKTRIP WOULD NOT HAVE BASED ON THE CURRENT SIGN CODE. THIS ITEM DID NOT GO BEFORE THE PLANNING AND ZONING COMMISSION.

IT MOVES DIRECTLY TO YOU FOR YOUR CONSIDERATION.

THERE IS A REPRESENTATIVE FROM QUIKTRIP HERE THAT ALSO WANTS TO TALK ABOUT THE IMPORTANCE OF THE SIGN VARIANCE.

I CAN ANSWER ANY QUESTIONS THAT YOU HAVE OR YOU COULD TURN OVER THE PODIUM TO HIM TO HEAR HIS PRESENTATION AS WELL; IT'S UP TO YOU.

QUESTIONS. WOULD YOU LIKE TO HEAR FROM THE DEVELOPER? MAYBE OPEN UP A PUBLIC HEARING? NO, SIR. THERE'S NO PUBLIC HEARING.

SO, BRIAN CLARK, PLEASE.

HELLO, MY NAME IS BRIAN CLARK, 8700 FREEPORT PARKWAY IN IRVING, TEXAS.

I AM A REAL ESTATE PROJECT MANAGER WITH A QUIKTRIP, AND I'M HERE TO PRESENT THE VARIANCE FOR THE POLE SIGN.

QUIKTRIP IS REQUESTING A VARIANCE FOR A 30 FOOT POLE SIGN.

WE ARE TRYING TO MATCH THE SIGNAGE IN THE AREA.

I DO HAVE SOME RENDERINGS THAT SHOW LIKE THE SONIC SIGN IN THE BACKGROUND, SHOWS THAT IT JUST MATCHES WHAT'S AROUND AND WE ARE TRYING TO AGREE WITH THE STAFF RECOMMENDATION OF NOT GOING OVER 30 FEET AND KEEPING IT UNDER 150 SQUARE FOOT BECAUSE WE WANT TO MATCH THE INTENT OF THE CODE.

SO WE DO NOT WANT TO BE PUT AT A COMPETITIVE DISADVANTAGE HERE.

EXXON AND 7-ELEVEN DO HAVE POLE SIGNS WHICH ARE LOCATED RIGHT DOWN THE STREET, AND LIKE TONY SAID, THEY ARE A LITTLE BIT OLDER, BUT IT STILL WOULD PUT US AT A COMPETITIVE DISADVANTAGE OVERALL.

AS FOR BEING ADJACENT TO THE RESIDENTIAL PROPERTIES, WE DO HAVE PHOTOMETRIC ENGINEERS THAT MAKE SURE THAT THE CANDLE FOOT COMING OFF THE PROPERTY LINE IS VERY LIMITED AND WILL NOT SPILL OVER INTO ADJACENT PROPERTIES.

HERE'S A RENDERING OF WHAT OUR SIGN WOULD LOOK LIKE.

AS YOU CAN SEE, IT JUST KIND OF MATCHES WHAT'S IN THE AREA.

I HAVE A BETTER RENDERING HERE WITH THE SONIC SIGN IN THE BACKGROUND.

WE WANT THIS SIGN BECAUSE ALL THAT'S ALLOWED IN THIS OVERLAY IS A 6FOOT MONUMENT SIGN.

SO THE MORE TIME THAT WE CAN GIVE DRIVERS TO SEE OUR GAS PRICE AND MAKE A DECISION TO PULL INTO OUR A LOT, THE SAFER THE CONDITIONS ARE.

THEY HAVE MORE TIME TO SLOW DOWN AND MAKE SURE THAT THEY CAN MAKE THAT TURNING MOVEMENT AS OPPOSED TO JUST BEING AT THE LAST SECOND, AND WITH AN AVERAGE CAR HEIGHT, THE 6FOOT SIGN COULD BE BLOCKED PRETTY EASILY WITH TRAFFIC CROSSING.

HERE'S ANOTHER RENDERING FROM THAT OTHER VIEW, AND THAT'S MY PRESENTATION.

WE'RE REQUESTING THE APPROVAL OF THIS POLE SIGN JUST TO MATCH WHAT'S IN THE AREA.

THANK YOU, AND I'M HAPPY TO ANSWER ANY QUESTIONS.

YOU'RE QUIKTRIP, DO YOU REALLY THINK THAT YOU'RE GOING TO HAVE A DISADVANTAGE BECAUSE OF A SIGN? [CHUCKLING] WE WANT TO HAVE EVERY ADVANTAGE POSSIBLE, BUT I DO THINK THAT WE WOULD BE AT A COMPETITIVE DISADVANTAGE JUST BY NOT HAVING THE SIGNAGE.

[01:15:03]

I WORRY MORE ABOUT OTHER LITTLE GAS STATIONS OUT THERE.

IS THERE ANY OTHER QUESTIONS? I HAVE A COMMENT.

WHAT WAS IT, TEN YEARS AGO? I SAID, I LOVE BOTH SIDES, BUT I UNDERSTAND OUR SITUATION, BUT WHAT I REALLY DON'T UNDERSTAND IS THESE FOLKS ARE GOING TO GET A SIX-FOOT MONUMENT SIGNED.

THE REST OF THEM, YOU SAW THEM, AND IF YOU'RE JUST STRICTLY TALKING ABOUT A SIGN, YES, THEY ARE AT A DISADVANTAGE.

I'D LIKE TO HELP THEM, BUT I WANT TO STAY WITHIN OUR BOUNDARIES AND I'M NOT SURE HOW WE'D DO THAT, BUT I DO UNDERSTAND WHAT THEY'RE TALKING ABOUT, AND I WAS IN BUSINESS TOO, AND I WOULD HATE IT LIKE THE DEVIL TO TAKE MY POLE SIGN DOWN.

SO I FEEL FOR YOU, MY FRIEND.

I DON'T KNOW IF WE CAN HELP YOU OR NOT.

THANK YOU. THIS MAY JUST BE MY NIGHT TO SAY, WELL, THANKS FOR ALL YOUR HARD WORK, STAFF, BUT I DISAGREE WITH YOU AND I'M RIGHT HERE TOO, ON THIS SIDE.

I MEAN, I'M LOOKING AT THE GOOGLE STREET VIEW AND I'M SEEING A SIGN FOR THE WAFFLE HOUSE, A SIGN FOR THE WELLS FARGO, A SIGN FOR THE 7-ELEVEN, THE SIGN FOR THE BANK, AND IF THAT'S NOT ENOUGH, I'VE GOT A WHOLE POWER LINE GOING ACROSS THERE AND A TRAFFIC SIGNAL AT THE CORNER.

SO, I MEAN, FOR ME TO SAY, NO, YOU CAN'T HAVE A SIGN BECAUSE YOU CLUTTER UP THE LANDSCAPE.

I'M THINKING THE LANDSCAPE GOT PRETTY CLUTTERED FOR YOU EVER GOT THERE.

YOUR SIGNS ARE NOT UNATTRACTIVE AT ALL, AND I BELIEVE I SYMPATHIZE WITH YOU COMPLETELY WHEN AS A DRIVER SHOPPING FOR GASOLINE, THE ONE THING YOU WANT TO KNOW IS DO I KNOW THE BRAND? THE SECOND THING IS WHAT'S THE PRICE? YOU CAN'T SEE THE PRICE IF IT'S NOT ON THE SIGN.

MONUMENT SIGNS ARE GREAT AND PLAN DEVELOPMENT AREAS STARTING OUT WITH A CLEAN SHEET OF PAPER.

I WOULD NEVER GO TO THE IDEA OF CLUTTERING UP THE SKY WITH POLE SIGNS.

IN THIS CASE, I UNIQUELY BELIEVE YOU DESERVE TO HAVE THE SIGN.

YOU NEED THE SIGN TO HELP YOUR BUSINESS GO, AND I SUPPORT YOU.

THANK YOU. THANK YOU ALL.

IS THERE ANYBODY ELSE WANTING TO TALK? I MEAN, I GUESS IT'S TIME FOR A MOTION ON THIS, WOULD YOU ALL BE CLEAR ON WHICH WAY YOU'RE GOING? MOVE TO APPROVE SECOND.

MOTION BY TAMARA AND A SECOND BY DAN.

PLEASE VOTE. PASSES UNANIMOUS.

[INAUDIBLE] NEXT ITEM ON THE AGENDA IS 7D 4139 SOUTH BURLESON BOULEVARD, CASE 22-145.

[7.D. 4139 S Burleson Blvd (Case 22-145): Hold a public hearing and consider approval of an ordinance for a zoning change request from “A”, Agricultural to “PD”, Planned Development for a 4.13 acre site. (First and Final Reading) (Staff Presenter: Tony McIlwain, Development Services Director) (The Planning and Zoning Commission motion for approval passed 7-0).]

THIS IS BEFORE YOU ON FIRST AND FINAL READING.

TONY MCILWAIN, DEVELOPMENT SERVICES DIRECTOR.

ONCE AGAIN PRESENTING.

THANK YOU, AMANDA. COUNCIL.

THIS IS AN ITEM THAT YOU ALL ARE FAMILIAR WITH.

IT CAME BEFORE YOU LATE LAST YEAR.

AT THAT POINT IN TIME, MR. WELLING WAS LOOKING AT INDUSTRIAL ZONING FOR THE PROPERTY AND STAFF RECOMMENDED A PLANNED DEVELOPMENT.

FOLLOWING YOUR ACTION THAT NIGHT WE DID HAVE SUBSEQUENT CONVERSATIONS WITH MR. WELLING AND HE HAS RESUBMITTED HIS CASE FOR YOUR CONSIDERATION TONIGHT.

JUST BY WAY OF HISTORY, THE SITE IS ZONED AS AGRICULTURAL AND CONTAINS TWO SITES.

TWO STRUCTURES THAT HAVE BEEN BUILT ON SITE.

MR. WELLING IS LOOKING FOR A ZONE CHANGE NOW OF PLANT DEVELOPMENT WITH AN I OR INDUSTRIAL BASE ZONING, AND WHAT WE'RE LOOKING TO PROHIBIT ARE THOSE USES THAT YOU SEE ON THE RIGHT OF THE SCREEN FROM THE ASPHALT CONCRETE BATCHING DOWN TO THE SEXUALLY ORIENTED BUSINESSES.

HE IS AMENABLE TO THAT.

SO IF APPROVED TONIGHT, YOUR ACTION WOULD ESSENTIALLY AUTHORIZE A NEW PLANT DEVELOPMENT WITH A BASE LINE ZONING OF INDUSTRIAL EXCLUDING THOSE USES THAT YOU SEE BEFORE YOU.

[01:20:03]

OF COURSE, AGRICULTURAL ZONING IS NOT CONSISTENT WITH THAT, WHICH IS WHY WE'RE MOVING FORWARD WITH THIS CASE.

WE WENT THROUGH THE CITY'S PERFUNCTORY REQUIREMENTS OF NOTIFICATIONS, RECEIVED NO INQUIRIES, AND AT REVIEW BY THE PLANNING ZONING COMMISSION, THEY WERE SUPPORTIVE BY A VOTE OF 7 TO 0 OF THE PLANNED DEVELOPMENT.

SO, I'D LIKE TO ENTERTAIN ANY QUESTIONS YOU HAVE PRIOR TO YOUR OPENING OF THE PUBLIC HEARING.

ANYBODY? MY QUESTION IS SIMPLE. THIS BASICALLY MEETS WHAT WE HAD ASKED FOR FROM THE APPLICANT ORIGINALLY.

THAT'S CORRECT, SIR. OKAY, THANK YOU.

MAYOR, IF YOU COULD OPEN THE PUBLIC HEARING, PLEASE OPEN THE PUBLIC HEARING AT 7:12.

I HAVE NO SPEAKER CARDS.

IS THERE ANYBODY IN THE AUDIENCE WHO WOULD LIKE TO SPEAK ON THIS ITEM? MAYOR, IF YOU COULD CLOSE THE PUBLIC HEARING.

7:13. THANK YOU, MAYOR, AND IF YOU COULD ASK FOR A MOTION, PLEASE.

IS THERE A MOTION? SO MOVED.

I'LL SECOND. I HAVE A MOTION BY DAN, A SECOND BY JIMMY.

PLEASE VOTE. PASSES UNANIMOUS.

THANK YOU, MAYOR AND COUNCIL.

THAT TAKES US TO ITEM 7E MCNAIRN PLAZA AT 826 SOUTHWEST WILSHIRE BOULEVARD.

[7.E. McNairn Plaza at 826 SW Wilshire Blvd (Case 22-143): Consider approval of a resolution for a sign variance to the setback of a pylon sign; Chapter 63, Sign Regulations. (Staff Presenter: Tony McIlwain, Development Services Director) (No Planning and Zoning Commission action was required for this item.)]

CONSIDER APPROVAL OF A RESOLUTION FOR A SIGN VARIANCE TO THE SETBACK OF A PYLON SIGN.

CHAPTER 63 SIGN REGULATIONS STAFF PRESENTER, AGAIN, TONY MCILWAIN, DIRECTOR OF DEVELOPMENT SERVICES.

THANK YOU. THIS IS YOUR LAST DEVELOPMENT APPLICATION CASE FOR THE NIGHT, COUNCIL.

IT DOES INVOLVE YOUR SECOND SIGN VARIANCE REQUEST FOR THE EVENING.

THIS IS COMING TO YOU BY AMBER ALMOND AND DYNAMIC SIGN SOLUTIONS FOR A PYLON SIGN TO BE LOCATED AT 826 SOUTHWEST WILSHIRE BOULEVARD. WHAT YOU HAVE ON THE SCREEN IN FRONT OF YOU IS THE PROPOSED SIGN THAT THE APPLICANT IS LOOKING TO PLACE ONTO THE PROPERTY.

GIVE YOU SOME INDICATION OF THE SIZE OF THE SIGN IN RELATION TO YOUR TYPICAL PEDESTRIAN SCALE, AND TO THE RIGHT IS THE PROPOSED LOCATION OF THE SIGN, WHICH IS THE RED ARROW POINTING TO THE BLUE CIRCLE.

PYLON SIGNS ARE REQUIRED TO BE A MINIMUM OF TEN FEET FROM THE PROPERTY LINE.

THIS SIGN, AS PROPOSED, WOULD BE CLOSER TO 2 TO 3 INCHES FROM THE PROPERTY LINE.

THE PLANNING STAFF SUPERIMPOSED A PYLON SIGN TO GIVE YOU SOME INDICATION OF WHERE IT WOULD LOOK AND WHERE IT WOULD BE AND HOW IT WOULD LOOK IN RELATION TO THE STREET VIEW ALONG WILSHIRE BOULEVARD AND CANE'S SIGN, WHICH IS APPROXIMATELY 27 FEET AWAY FROM WHERE THIS PYLON SIGN WOULD BE. THE JUSTIFICATION IS THAT THIS IS THE ONLY PORTION OF LOT FOUR WITH DIRECT SIGN VISIBILITY OFF OF WILSHIRE BOULEVARD.

LOT FOUR DOES HAVE DIRECT FRONTAGE ON MCNAIRN, BUT IT DOES NOT.

WELL, PART OF THE LOT DOES TOUCH WILSHIRE, BUT IS THE PRIVATE PAVEMENT EASEMENT THAT YOU SEE IN FRONT OF YOU THE PRIVATE DRIVE. THIS IS AGAIN THE CITY SIGN VARIANCE REQUIREMENTS, WHETHER OR NOT SPECIAL CONDITIONS, WHETHER OR NOT STRICT INTERPRETATION WOULD BE INJURIOUS TO THE APPLICANT, WHETHER OR NOT SPECIAL CONDITIONS AND CIRCUMSTANCES DO NOT RESULT FROM THE ACTIONS OF THE APPLICANT, AND THEN SO ON AND SO FORTH.

THIS PARTICULAR CASE STAFF AGAIN IS UNABLE TO SUPPORT THE REQUEST.

WE DID ENGAGE IN SOME DISCUSSIONS WITH THE PROPERTY OWNER TO SEE IF THERE WOULD BE SOME OPPORTUNITY TO DO SOME SHARING OF SIGN SPACE ON ONE OF THE ADJACENT PROPERTIES.

I DON'T THINK THAT WAS SOMETHING THAT THEY BELIEVE THEY COULD DO.

THE OTHER OPTION WOULD BE TO LOOK AT THE PYLON SIGN BEING PLACED ELSEWHERE OTHER THAN THE WILSHIRE BOULEVARD FRONTAGE.

SO THAT BACK LOT, LOT FOUR, IS GOING TO HAVE I THINK, THREE OR FOUR DIFFERENT USES THAT'S BEING PROPOSED, AND OF COURSE EVERYBODY WANTS TO HAVE THE FRONTAGE WITH THE MOST VISIBILITY AS POSSIBLE.

STAFF CAN'T SUPPORT THIS REQUEST.

WE FEEL THAT THE SIGN IS JUST TOO CLOSE TO THE PROPERTY LINE AND WE HAVE SOME CONCERNS BEYOND ENCROACHMENT WITH THE DRIVE AISLE THERE AND THE PROXIMITY OF THE SIGN AND WHAT'S BEING PROPOSED.

[01:25:01]

I DON'T KNOW IF ANYONE'S IN ATTENDANCE TONIGHT.

I BELIEVE [INAUDIBLE] INDIVIDUALS MIGHT BE HERE BY ENTERTAINING QUESTIONS THAT YOU MIGHT HAVE REGARDING THE REQUEST.

TONY, ONE OF THE BIG PROBLEMS I SEE IF I'M LOOKING AT THIS RIGHT, WOULD BE THAT PULLING OUT FROM THAT INTERSECTION, YOUR VIEW OF THE ONCOMING TRAFFIC MIGHT BE BLOCKED.

SO NOT ONLY TOO CLOSE TO THE PROPERTY LINE, BUT I SEE SOME SAFETY ISSUES WITH IT BEING THERE.

YEAH, I THINK ANOTHER MAJOR SAFETY ISSUE TO THE SIGN IS MY CONCERN WITH THIS SIGN IS NOT ITS PROXIMITY TO THE PROPERTY LINE, BUT ITS PROXIMITY TO THE DRIVEWAY.

IT'S EASY TO SEE OUT THERE ON THE GROUND.

I TOOK SOME PICTURES IF ANYBODY WANTS TO SEE, BUT THE TRAILERS PULLING INTO THAT DRIVEWAY ROUTINELY OVERRUN THAT CURB AND GET OUT INTO THE GRASS AND GRAVEL AND STUFF THERE TO THE TUNE OF ABOUT PROBABLY FOUR FEET OR SO, AND YOU SAY, WELL, OKAY, THEN, SO IT HITS THEIR SIGN ONCE IN A WHILE.

WELL, THE PROBLEM IS NOT THAT IT DAMAGED THE SIGN OR THE TRUCK OR THE TRAILER.

THE PROBLEM IS WHEN THE TRAILER DOES GET THERE, THEN HE HAS NOTHING [INAUDIBLE] BACK UP INTO TRAFFIC TO TRY TO GET STRAIGHT AND GET OUT OF THAT SITUATION, AND THAT'S WHERE I HAVE A PROBLEM WITH IT, BECAUSE I THINK YOU'RE POTENTIALLY SETTING UP A SITUATION WHERE YOU'RE GOING TO HAVE REAR END ACCIDENTS WITH OTHER DRIVERS.

SO I'M NOT GOING TO SUPPORT THIS.

DID ANYBODY TALK TO THEM ABOUT MAYBE LEASING SOME LAND FROM CANE'S TO PUT THE SIGN ON AND JUST GET IT A LITTLE FURTHER AWAY FROM THE DRIVEWAY? I DON'T KNOW IF THE PLANNING STAFF DISCUSSED CANE'S AS A POSSIBILITY OTHER THAN THE FACT OF THE SIGN IS IN PROXIMITY TO CANE'S SIGN.

[INAUDIBLE] ISN'T THERE A SECOND DRIVE-IN, OR IS IT ONLY THAT ONE DRIVE-IN, AND THEN YOU TURN LEFT AND GO IN AROUND THE--I THOUGHT THERE WERE TWO DRIVES. WELL, ONE, TWO CANES AND THEN ONE A SECOND ONE.

NO, THE CANE'S ONE GOES TO THE LEFT AND GOES AROUND DUTCH BROS AND CHIPOTLE.

RIGHT. SO DO YOU NEED TO HAVE IT ON A DRIVE VERSUS JUST PUTTING IT IN THAT GRASSY AREA BETWEEN THE DRIVE AND MCNAIRN? SORRY, I'M TRYING TO TALK [INAUDIBLE] I'M TONY PHILLY.

I'M WITH RETAIL PARTNERS, 2525 MCKINNON.

I'M SORRY, WHAT WAS YOUR QUESTION AGAIN? WELL, SO TO ME, IT'S NOT ABOUT THE PROPERTY LINE.

IT REALLY IS ABOUT A SAFETY ISSUE I CAN SEE PEOPLE HITTING THAT POLE FOR SURE.

SO I'M WONDERING WHY CAN'T YOU PUT IT IN THE GRASS THAT GOES TO THE LEFT OF THAT DRIVE BETWEEN THAT AND MCNAIRN AND SOMEWHERE THERE, LIKE INSTEAD OF ON THE ENTRYWAY TO THE DRIVEWAY? I DON'T THINK THAT REALLY MATTERS TO YOU.

I MEAN, CLEARLY, YOU MAYBE THOUGHT IT DID.

I MEAN, I THINK WE'RE UP AGAINST AN EASEMENT, IF I UNDERSTAND YOU.

RIGHT. OR ARE YOU TALKING ABOUT PUTTING IT IN ON THE CHIPOTLE PARCEL? YEAH, LIKE SOME. YEAH, THAT'S KIND OF WHAT I WAS THINKING.

LIKE FURTHER DOWN IN FRONT OF DUTCH BRO'S, CHIPOTLE, LIKE, JUST IN THE GRASSY AREA.

THERE'S A LOT OF.

SO ONE OF THE ISSUES COUNCIL IS MAKING SURE WE DON'T STRAY INTO THE AREA OF BEING OFF PREMISES, WHICH WOULD BE THE CASE IF THEY WERE TO DO A LEASE AGREEMENT ARRANGEMENT WITH CANE'S.

WITH REGARD TO PLACEMENT ELSEWHERE ON THE MCNAIRN PLAZA SITE.

WE COULD POSSIBLY LOOK AT A COMMON PLAN OF DEVELOPMENT ASPECT WHICH WILL ALLOW THEM TO MAYBE DO SOME SIGN SHARING, BUT A LOT OF THAT DEPENDS ON WHETHER OR NOT THE PROPERTIES CHANGED HANDS.

IT'S THE SAME OWNERSHIP GROUP AND THEN SOME CONSIDERATION ON THEIR PART.

WE DID BROACH THAT JUST MINIMALLY WITH THEM AT THAT POINT IN TIME.

I'M NOT SURE IF THERE'S A POSSIBILITY FOR THAT.

WE'RE OPEN TO ANY SUGGESTIONS.

I MEAN, WHAT WE'RE TRYING TO DO HERE IS WE HAVE THREE NATIONAL RESTAURANTS SETTING OUT IN FRONT OF THIS PROPERTY, AND WHAT WE'RE TRYING TO DO IS CREATE SOME SIGNAGE FOR THE TENANTS AND BACK TO GIVE THEM EQUAL OPPORTUNITY, IF YOU WILL, AND SO WE'RE OPEN TO ANY SUGGESTIONS AS FAR AS THE SIGNAGE IS CONCERNED.

WE THOUGHT THAT THIS MIGHT BE THE BEST ALTERNATIVE OUT THERE RIGHT NOW, BUT IF THERE'S SOMETHING ELSE THAT CAN BE DISCUSSED, WE'RE MORE THAN OPEN TO IT.

KEEP IN MIND, THERE'S AN EASEMENT THAT RUNS PARALLEL TO WILSHIRE.

SO IT'S GOING TO PROHIBIT US FROM PUTTING.

YOU DON'T HAVE A LOT OF ROOM. [INAUDIBLE] THAT'S WHAT I WAS THINKING, AND THEN YOU HAVE THE DUTCH BRO'S SIGN.

YOU HAVE THE SALAD-N-GO SIGN AND YOU HAVE THE CHIPOTLE SIGN.

SO THOSE ARE ALL THINGS WE THREW INTO THE POT, IF YOU WILL, AND TO COME UP WITH THIS LOCATION AND YOU CAN'T DO IT ON THE LEFT SIDE OF THAT ENTRY WHERE I WISH WE WERE LOOKING AT IT DEVELOPED BECAUSE WE'RE NOT.

SO WHEREVER THAT TREE.

DOES THAT LOOK LIKE A TREE TO ANYBODY ELSE? THE DRIVE, YOU MEAN? WELL, YOU GOT THE DRIVEWAY AND YOU'RE TRYING TO PUT IT ON THE SIDE WHERE THE CANE'S IS.

[01:30:02]

[INAUDIBLE] RIGHT, I KNOW, I KNOW.

SO I DON'T REALLY KNOW WHAT'S THERE FROM A LANDSCAPING PERSPECTIVE AND YEAH, I DON'T DISAGREE WITH THE NEED FOR THE SIGN. I THINK THEY DEFINITELY DO NEED IT, AND AS FAR AS PYLON SIGNS IN THIS AREA, THEY'RE BASICALLY APPROVED BY RIGHT, AS LONG AS THEY MEET THE REQUIREMENTS, BUT IT'S THE TRAFFIC FACTOR THAT STOPS ME FROM WANTING TO APPROVE IT.

IF THERE WERE ANY OTHER LOCATION ALONG THE FRONTAGE THAT IT COULD GO, I THINK I'D BE IN SUPPORT.

IS IT POSSIBLE YOU COULD BRING US BACK DRAWINGS? SURE. EVEN PHOTOGRAPHS OF THE PROPERTY AS IT SITS RIGHT NOW WITH THE LANDSCAPING.

I MEAN, I KNOW SOMETIME LAST YEAR, YEAR BEFORE, WE LOOKED AT RENDERINGS, BUT HOW IT ACTUALLY LOOKS RIGHT NOW.

I KNOW YOU TOOK PICTURES.

I WASN'T LOOKING AT THAT.

RIGHT, SO THAT POSSIBLY WE COULD KIND OF HELP IDENTIFY BECAUSE WE DON'T WANT TO I MEAN, WE JUST WANT TO KEEP IT SAFE.

WE TOTALLY WANT TO HELP YOU FIND WHAT IS BEST FOR THOSE REAR TENANTS, BECAUSE I KNOW YOU'RE GOING TO HAVE TWO ADDITIONAL FOOD THINGS THERE AND POSSIBLY A NAIL SALON OR SOMETHING, AND I THINK THAT'S IMPORTANT.

SO I THINK IF THE APPLICANT'S WILLING AND COUNCIL'S INDULGENCE, WE COULD TABLE THIS ITEM, MAYBE WORK WITH THE APPLICANT, LOOK AT SOME POTENTIAL LOCATIONS, GET YOU SOME PICTURES, BETTER RENDERINGS, PICTURES THAT YOU COULD SEE HOW THAT INTERACTS WITH THE LANDSCAPING AND BRING THAT BACK.

YOU'RE WILLING TO DO THAT? ABSOLUTELY.

YEAH. THANK YOU.

YEAH, ABSOLUTELY. GO DOGS.

NO, JUST KIDDING. [CHUCKLING] OH, NO, NO, NO.

WOULD COUNCIL LIKE TO RECONSIDER THAT ITEM? [CHUCKLING] YOU ALMOST GOT AWAY.

MOTION TO TABLE? YES, SIR, IF YOU COULD ASK FOR A MOTION TO TABLE.

IS THERE A MOTION TO TABLE THIS? MOVE TO TABLE.

SECOND. I HAVE A MOTION BY DAN AND A SECOND BY TAMARA.

PLEASE VOTE. MOTION PASSES UNANIMOUS.

THANK YOU, MAYOR AND COUNCIL.

THAT BRINGS US TO SECTION EIGHT, GENERAL.

[8.A. Consider an ordinance amending the City budget for fiscal year 2022-2023 by increasing appropriations in the Hotel Motel Fund in the amount of $368,000 for Plaza Visitor Parking Lot and network infrastructure improvements, and finding that this ordinance may be considered and approved at only one meeting because time is of essence. (First and Final Reading) (Staff Presenter: Martin Avila, Director of Finance)]

[8.B. Consider approval of a construction contract with 2L Construction, LLC for reconstruction of the Plaza Visitor Parking Lot in the amount of $437,487.30. (Staff Presenter: Errick Thompson, Deputy Director of Public Works - Engineering)]

THANK YOU. SO 8A IS CONSIDER AN ORDINANCE AMENDING THE CITY BUDGET FOR FISCAL YEAR 2022-2023 BY INCREASING APPROPRIATIONS IN THE HOTEL MOTEL FUND IN THE AMOUNT OF $368,000 FOR PLAZA VISITOR PARKING LOT AND NETWORK INFRASTRUCTURE IMPROVEMENTS, AND FINDING THAT THIS ORDINANCE MAY BE CONSIDERED AND APPROVED AT ONLY ONE MEETING BECAUSE TIME IS OF THE ESSENCE AND THEN 8B CONSIDER APPROVAL OF A CONSTRUCTION CONTRACT WITH 2L CONSTRUCTION LLC FOR RECONSTRUCTION OF THE PLAZA VISITOR PARKING LOT IN THE AMOUNT OF $437,487.30.

I KNOW THAT IT LISTS MARTIN AVILA, DIRECTOR OF FINANCE, AS 8A, BUT I BELIEVE ERRICK THOMPSON, NOW DEPUTY DIRECTOR OF PUBLIC WORKS FOR ENGINEERING, IS ALSO A FINANCE GUY.

SO HE'S GOING TO DO BOTH FOR US AND MARTIN IS GOING TO BACK HIM UP IF HE NEEDS IT.

RIGHT? IT'S ALL ABOUT TEAMWORK TONIGHT.

GOOD EVENING. THANK YOU.

GOOD EVENING. COUNCIL ERRICK THOMPSON, DEPUTY DIRECTOR OF PUBLIC WORKS IN THE ENGINEERING AREA.

THIS ITEM, I'LL GO THROUGH THE CONSTRUCTION CONTRACTS PRESENTATION BECAUSE IT REALLY COVERS THE BUDGET AMENDMENT AS WELL, AND THEN MARTIN WILL BE HERE TO BAIL ME OUT SHOULD I GET LOST IN THE NUMBERS.

SO THIS IS THE LOT JUST WEST OF CITY HALL.

WE'RE BASICALLY REPLACING RECONFIGURING AND RECONSTRUCTING THE EXISTING LOT.

SO WE'LL STILL HAVE 43 SPACES, STILL ASPHALT THERE PEDESTRIAN IMPROVEMENTS, LIGHTING, LANDSCAPING AND THIS IS ALL INTENDED TO SUPPORT A LOT OF OTHER DEVELOPMENT GOING ON IN THE OLD TOWN AREA.

SO HOT SOUNDS OF SUMMER CONCERT SERIES IS ONE OF THE THINGS WE REALLY WANT TO MAKE SURE THAT WE ARE OUT OF THE WAY OF SO THAT THIS PARKING IS AVAILABLE BY THE TIME THAT KICKS OFF THE SPRING IN MAY.

SO WE'VE GONE OUT TO THE BIDS.

THIS SLIDE JUST KIND OF GIVES YOU AN IDEA OF SOME OF THE VARIOUS DEVELOPMENTS THAT ARE UNDERWAY OR PLANNED IN THE AREA PROJECT AREA SHOWN THERE IN RED.

[01:35:06]

WE HAD TWO BIDS THAT WERE RECEIVED ON THIS PROJECT WITH THE LOWEST BEING TO 2L CONSTRUCTION, ABOUT $437,000.

AGAIN, 60 CALENDAR DAY CONTRACT TIME TO MAKE SURE OUR INTENTION IS TO COMPLETE BEFORE HOT SOUNDS OF SUMMER.

PROJECT FUNDING.

THE HOTEL MOTEL FUND INCLUDED SOME INITIAL FUNDING FOR THIS PROJECT IN THE AMOUNT OF ABOUT $250,000.

IN THE CURRENT YEAR'S BUDGET, THAT WAS JUST INITIAL FUNDING.

SO OBVIOUSLY WE NEED A BUDGET AMENDMENT TO COMPLETE THE FUNDING FOR THE PROJECT.

IN ADDITION, THERE WERE SOME NETWORK INFRASTRUCTURE IMPROVEMENTS TO THE PLAZA THAT COUNCIL APPROVED BACK IN NOVEMBER.

SO THIS ONE BUDGET AMENDMENT REALLY COVERS BOTH COMPLETING THE CONSTRUCTION FUNDING AND THAT NETWORK PROJECT.

THE HOTEL MOTEL FUND BALANCE IS RELATIVELY HEALTHY AND COVERS THESE EXPENSES.

SO WE'RE RECOMMENDING THAT YOU APPROVE THE CONSTRUCTION CONTRACT AND THE BUDGET AMENDMENT.

THAT WOULD BE ITEM 8A AND 8B ON YOUR AGENDA.

ANY QUESTIONS? IS THERE A MOTION? MOVE TO APPROVE.

I'LL SECOND. I'M SORRY, YOU'RE GOING TO HAVE TO CLARIFY.

IS THIS A MOTION ON 8A FOR THE ORDINANCE TO ADJUST THE APPROPRIATION BUDGETS, WHICH IS BEFORE YOU ON FIRST AND FINAL READING? THIS IS MOVE TO APPROVE ON ITEM 8A.

THANK YOU.

I'LL SECOND THAT.

MOTION IS BY TAMARA AND A SECOND BY JIMMY.

PLEASE VOTE. THIS IS A MOTION FOR A ONE TIME ACTION BECAUSE TIME IS OF THE ESSENCE.

CORRECT.

WHAT HE SAID. MOTION PASSES UNANIMOUS.

THANK YOU, MAYOR AND COUNCIL.

NOW, ITEM 8B, WHICH IS THE CONSTRUCTION CONTRACT.

I MOVE TO APPROVE 8B.

I'LL SECOND. HANG ON, JIMMY'S NOT CLICKING.

THERE YOU GO. I HAVE A MOTION BY JIMMY AND SECOND, BY TAMARA.

PLEASE VOTE. PASSES UNANIMOUS.

THANK YOU, MAYOR AND COUNCIL.

THAT WILL MOVE US ON TO ITEM 8C IS CONSIDER APPROVAL OF A CONSTRUCTION CONTRACT WITH JR WEST TEXAS CONCRETE LLC FOR THE

[8.C. Consider approval of a construction contract with JR West Texas Concrete, LLC for construction of the Neighborhood Street Reconstruction (W King, N Warren, & NE Johnson Ave) Project in an amount not to exceed $1,800,476.52. (Staff Presenter: Errick Thompson, Deputy Director of Public Works - Engineering)]

GOOD EVENING AGAIN.

THIS IS AGAIN THE CONSTRUCTION PROJECT TO RECONSTRUCT THESE THREE STREETS NORTH WARREN NORTH KING AND NORTHEAST JOHNSON.

A LITTLE BIT OF AN ODD INTERSECTION WHERE THESE THREE STREETS COME TOGETHER.

SO PART OF THE PROJECT INCLUDES RECONFIGURATION TO SMOOTH THAT OUT TO MAKE IT EASIER FOR TRAFFIC.

THERE ARE ALSO WATER AND SEWER LINES TO BE IMPROVED ON TWO OF THE THREE STREETS.

AGAIN, WE ADVERTISED THE BIDS.

BACK IN NOVEMBER, TWO BIDS WERE RECEIVED.

LOWEST BID WITH BEING FROM J.R.

WEST TEXAS CONCRETE LLC IN THE AMOUNT OF 1.5 MILLION.

WE'RE ALSO ASKING FOR A 20% CONTINGENCY TO BE APPROVED WITH THE AWARDING OF THE CONTRACT SO THAT ANY POTENTIALLY TIME CONSUMING CHANGES THAT WE MIGHT ENCOUNTER DURING CONSTRUCTION MIGHT BE MORE EFFICIENTLY AND QUICKLY ADDRESSED.

SO TOTAL CONTRACT AMOUNT WILL BE 1.8 MILLION.

FUND IT FROM A COMBINATION OF WATER AND SEWER BONDS AND OLDER PRIOR TO 2022 GO BONDS.

CONTRACT TIME ON THIS PROJECT IS 180 CALENDAR DAYS.

SO ASSUMING APPROVAL TONIGHT.

WORK WOULD BEGIN EARLY FEBRUARY AND END LATER THIS SUMMER.

OPTIONS ARE TO APPROVE OR DENY.

WE'RE RECOMMENDING THAT YOU APPROVE THE CONTRACT.

ANY QUESTIONS? THIS PROJECT AFFECTS SOME VERY GOOD LOCAL OWNED BUSINESSES AND COULD HAVE A SIGNIFICANT IMPACT ON THEIR INGRESS AND EGRESS.

I REVIEWED THIS PROJECT PRETTY CLOSELY, GOT THE PLANS, LOOKED AT THE CONTRACT.

IT'S A PRETTY GNARLY LITTLE JOB, AND I'VE NEVER HEARD OF THIS COMPANY BEFORE.

[01:40:08]

SO WE FEEL COMFORTABLE RECOMMENDING THE CONTRACT.

WHERE ARE THEY OUT OF? RICE, TEXAS.

WHERE? RICE DOWN I-45 CLOSE TO CORSICANA, WHICH IS A LITTLE BIT OF TROUBLING BECAUSE THEY AREN'T LOCAL.

NOT SAYING THEY'RE BAD.

I DON'T KNOW ANYTHING ABOUT THEM. THAT'S WHY I'M ASKING.

NEVER HEARD THE NAME BEFORE.

IS THERE ANY COMMENTS? QUESTIONS? IS THERE A MOTION? I'LL MOVE TO APPROVE IT.

WHAT DID YOU SAY? I'LL MOVE TO APPROVE.

I HAVE A MOTION BY--IT REVERSED, I THOUGHT.

OKAY, I THOUGHT YOU DID THE MOTION.

OH, YOU BROKE YOUR CLICKER.

OKAY, I HAVE A MOTION BY RONNIE AND SECOND, BY VICTORIA.

PLEASE VOTE. I'M JUST CURIOUS BECAUSE THIS CAME UP EARLIER ABOUT LIKE OUR WARRANTY ISSUE . DO WE HAVE A WARRANTY? BECAUSE THIS CAME UP EARLIER ABOUT NEIGHBORHOOD STREET REBUILDS, LIKE WHAT IS OUR MAINTENANCE [INAUDIBLE] AND WE HAVE A TWO YEAR PERFORMANCE BOND THAT WE WILL REQUIRE ON ANY WORK DONE BY THE CONTRACTORS FOR TWO YEARS FOR MAINTENANCE ON THE MAINTENANCE BOND, AND WE HAVE A PERFORMANCE BOND THAT IS REQUIRED SO WE CAN ENSURE THAT THE WORK IS DONE.

OKAY, THANK YOU.

BURLESON'S MAINTENANCE BOND AND I'D COMMENT PARENTHETICALLY IS A PRETTY STRINGENT BOND.

THE REQUIREMENTS ARE BASICALLY THAT IF ANYTHING HAPPENS IN TWO YEARS WE DON'T LIKE.

THEY HAVE TO COME BACK AND DO SOMETHING ABOUT IT.

SO THE ENFORCEMENT OF THAT BOND HAS NOT BEEN UP TO THE LEVEL THAT THE BOND SAYS, AND THAT'S BASICALLY DUE TO THE COURTESY OF OUR STAFF AND THE FACT THAT WE REALLY HAVEN'T HAD ANY ISSUES WHERE IT WAS PUT TO THE TEST THAT I'M AWARE OF, BUT ANYWAY, I WOULD HAVE NO DOUBT THAT THE WHATEVER HAPPENED IF THE WORK WASN'T UP TO SNUFF AND SHOWED UP TO BE DEFECTIVE OF MATERIALS AND WORKMANSHIP, THAT WE'D BE ABLE TO GET IT MADE RIGHT.

WHETHER THIS COMPANY IS STILL IN EXISTENCE TWO YEARS FROM NOW OR NOT.

APPRECIATE THAT, AND AS YOU MENTIONED, THERE ARE A NUMBER OF LOCAL BUSINESSES THAT SIT ON THIS.

KING STREET IS IN A REAL PICKLE.

I MEAN, LIKE IT'S COMPLETELY DESTROYED.

IT'S HARDLY EVEN DRIVABLE.

SO IT'S REALLY IMPORTANT TO HELP OUT THOSE BUSINESSES OVER THERE.

OKAY, WE'LL MOVE ON TO ITEM 8D, CONSIDER APPROVAL OF A FUNDING INTERLOCAL AGREEMENT WITH TARRANT COUNTY FOR THE DESIGN AND CONSTRUCTION OF STONE ROAD VILLAGE CREEK

[8.D. Consider approval of a Funding Interlocal Agreement with Tarrant County for the Design and Construction of the Stone Rd. / Village Creek Parkway Widening Project in the amount of $3,030,000. (Staff Presenter: Errick Thompson, Deputy Director of Public Works - Engineering)]

ONCE AGAIN, MR. THOMPSON OKAY, HERE WE'RE TRYING TO.

EXECUTE AN AGREEMENT TO ALLOW TARRANT COUNTY TO BASICALLY FUND HALF OF THE $6 MILLION PROJECT.

SO THE PROJECT IS APPROXIMATELY HALF A MILE FROM JUST NORTH OF MCCALL STREET, NORTH TO ALSBURY BOULEVARD, JUST TO THE WEST OF VILLAGE CREEK PARKWAY, JUST TO THE WEST OF THE AIRPORT INCLUDES STORM DRAINAGE AND THE CURB AND GUTTER STREETLIGHTS, A TEN FOOT SHARED USE PATH ON THE EAST SIDE OF THE PROJECT.

WELL, THERE'S DISCUSSION IN FORT WORTH ABOUT EXTENDING THE PROJECT NORTH OF ALSBURY, BUT THAT'S, YOU KNOW, THAT WOULD BE THEIR FUNDING DECISION AT SOME POINT IN THE FUTURE, TO CONNECT UP TO 1187, TARRANT COUNTY HAD A CALL FOR PROJECTS IN 2021, BURLESON SUBMITTED AN APPLICATION FOR THIS PROJECT.

TARRANT COUNTY PRIORITIZED PROJECTS AND SELECTED PROJECTS IN AUGUST.

TARRANT COUNTY VOTERS, YOU PROBABLY ARE AWARE, HAD A BOND ELECTION IN NOVEMBER OF 21.

[01:45:05]

SO THIS INTERLOCAL AGREEMENT BETWEEN BURLESON AND TARRANT COUNTY IS CRITICAL TO MOVING THE PROJECT FORWARD.

AS I MENTIONED BEFORE, IN A LOCAL AGREEMENT, TARRANT COUNTY WOULD END UP FUNDING UP TO HALF OF THE OVERALL PROJECT 2.5 MILLION FROM THEIR BOND PROGRAM AND THEN SOME DISCRETIONARY FUNDS FROM PRECINCT ONE COMMISSIONER FOR TARRANT COUNTY FOR ANOTHER HALF MILLION.

SO THE CITY'S PORTION WILL OVER 3 MILLION.

IS PRIMARILY IMPACT FEES AND CASH.

WE'RE BASICALLY ACCELERATING OUR SCHEDULE.

THIS PROJECT WAS PLANNED FOR FY 26-27, BUT NOW TARRANT COUNTY DESIRES TO MOVE A LITTLE QUICKER.

SO WE'RE READY TO ADVANCE THE PROJECT IN ORDER TO COORDINATE WITH THEIR DESIRED TIMELINE.

ABOUT 3.5 MILLION OVERALL IS IN THE CURRENT CIP FOR THIS PROJECT, AGAIN, MOSTLY FROM IMPACT FEES TO 2 MILLION AND ANOTHER ALMOST 1.5 FROM CASH.

THIS MAY REQUIRE US TO MAKE SOME ADJUSTMENTS IN OUR CIP IN THE NEXT YEAR OR TWO, POSSIBLY YEAR.

JUST TO KEEP EVERYTHING BALANCED, BUT AGAIN, MOSTLY EITHER CASH OR IMPACT FEES WILL FUND 85% OF THE PROJECT, PLUS THE TARRANT COUNTY FUNDING, AND WE'RE RECOMMENDING THAT YOU APPROVE THIS AGREEMENT.

SO THE AIRPORTS [INAUDIBLE] FORT WORTH, BUT WE'RE DOING THE ROAD WORK AROUND IT.

[INAUDIBLE] ARE WE HALF AND HALF ON THIS THING? THIS PORTION OF VILLAGE CREEK IS ACTUALLY IN BURLESON.

IT'S JUST WEST OF THE AIRPORT.

ALSBURY IS IN BURLESON.

THE CITY OF FORT WORTH IS ENTERTAINING, MAKING SIMILAR IMPROVEMENTS NORTH OF ALSBURY TO CONTINUE OUR PROJECT FURTHER NORTH.

MAYOR, IF I CAN BRING SOMETHING UP ON THAT.

YEARS BACK WHEN WE WERE GETTING THE PROSPECT OF GETTING SAM'S CLUB TO THE LOCATION THAT THEY CAME TO, ONE OF THE STIPULATIONS THEY HAD WAS THAT WHAT WAS KNOWN AS STONE ROAD AT THE TIME WOULD BE CONSTRUCTED AS A BACKAGE ROAD, BASICALLY.

AT THAT TIME, IF I RECALL THE CIRCUMSTANCES CORRECTLY, PART OF THAT BACK RIDGE ROAD WAS ACTUALLY IN FORT WORTH, AND FORT WORTH HAD NO INTEREST IN SPENDING THE MONEY TO BUILD THAT ROADWAY BECAUSE IT DIDN'T SERVE THE CITIZENS OF FORT WORTH.

SO OUR SWAP WITH FORT WORTH WAS TO TAKE ON BASICALLY THE ENTIRE ROADWAY FROM ALSBURY DOWN TO RENFRO WITHIN THE BURLESON CITY LIMITS SO THAT WE COULD GET A CONTRACT UNDERWAY TO CONSTRUCT THE SOUTHERN PORTION, AND BASICALLY LED TO US GETTING SAM'S CLUB, WHICH IS ONE OF THE BIGGEST SALES TAX [INAUDIBLE].

SO IT WAS A VERY GOOD DEAL.

NOW'S KIND OF THE BACK SIDE OF THE DEAL AND I'M TOTALLY IN SUPPORT OF THIS BECAUSE I THINK WE'RE GETTING AN $8 MILLION ROAD FOR $3 MILLION OR, YOU KNOW , IT NEEDS TO BE A LOT BETTER DEAL AND ABSOLUTELY, DEFINITELY WELL NEEDED.

TARRANT COUNTY'S INTERESTED IN IT BECAUSE ALL OF THE DEVELOPMENT AROUND SOUTHERN OAKS AND THAT IS ALL FORT WORTH TARRANT COUNTY.

CUSTOMER SERVICE FOR TARRANT COUNTY'S OBVIOUSLY INDICATED IN THIS THING, BUT BURLESON ALSO HAS A GOOD INTEREST IN IT AS WELL.

SO I'M TOTALLY IN SUPPORT.

YOU'VE GOT THE ENGINEERING CONTRACT AS THE NEXT NEXT ITEM.

OKAY, THAT'S ALL I HAVE TO SAY ON THAT.

QUICK QUESTION. THE ROAD'S GOING TO BE NICE, BUT IS THERE ANYTHING OR ANY THOUGHT ABOUT ALSBURY, THAT LITTLE STRIP? I MEAN, IT'S VERY NARROW, A NICE, BIG, WIDE ROAD ONCE YOU GET OFF ALSBURY.

THAT PIECE OF ALSBURY IS NOT IN THE CURRENT PLAN.

OKAY, I WAS JUST CURIOUS, BUT IT'S NOT OFF THE RADAR.

I'LL JUST LEAVE IT THERE. IT'S BEEN A LONG EVENING, BUT I THINK YOU'LL HEAR MORE ABOUT THAT PIECE OF ALSBURY.

WE READY FOR A VOTE? YOU GUYS GOT ANY OTHER QUESTIONS? I HAVE A MOTION BY DAN, AND A SECOND BY RICK.

PLEASE VOTE. PASSES UNANIMOUS.

THANK YOU, MAYOR AND COUNCIL. THAT BRINGS US TO 8E CONSIDER APPROVAL OF AN ENGINEERING SERVICE CONTRACT WITH FREESE AND NICHOLS INC.

[8.E. Consider approval of an Engineering Services Contract with Freese and Nichols Inc. for the design of the Stone Rd. / Village Creek Parkway Widening and Reconstruction project in an amount not to exceed $380,595. (Staff Presenter: Errick Thompson, Deputy Director of Public Works - Engineering)]

[01:50:06]

SO WE JUST TALKED ABOUT THE STONE ROAD PROJECT.

THE LOCATION HASN'T CHANGED.

SO WE'RE BASICALLY TRYING TO GO FROM TWO LANES OF ASPHALT TO A FOUR OR FIVE LANE SECTION, AGAIN WITH A TEN FOOT SHARED USE PATH ON THE EAST SIDE CLOSED DRAINAGE SYSTEM, STREET LIGHTING.

THIS DESIGN CONTRACT INCLUDES THE TYPICAL CIVIL COMPONENTS.

IT ALSO INCLUDES SOME FAA COORDINATION.

SINCE WE'RE SO CLOSE TO THE AIRPORT, WE HAVE TO MAKE SURE THEY ARE IN TUNE WITH WHAT WE'RE DOING.

DESIGN, ASSUMING PASSAGE TONIGHT WOULD START EARLY FEBRUARY OR LATER THIS MONTH, ACTUALLY, AND WRAP UP LATE THIS SUMMER AND THEN CONSTRUCTION THIS FALL AND BE COMPLETED FALL OF '24.

CONSTRUCTION AGAIN OR DESIGN IS $380,595.

THE CONSTRUCTION FOR THE PROJECT IS ESTIMATED AT $5.6 MILLION AND AGAIN UP TO $3.03M IS ELIGIBLE FOR REIMBURSEMENT FROM TARRANT COUNTY BASED ON THE PREVIOUS ITEM THAT YOU JUST APPROVED.

WITH THAT, WE WOULD RECOMMEND THAT YOU APPROVE THIS CONTRACT.

ANYBODY? YEAH, I GOT SOME COMMENTS ON THIS ONE, AND I'M GOING TO SAY THIS EVERY TIME THIS COMES UP.

I'VE SAID IT EVERY TIME THEY'VE COME UP SO FAR.

WE HAVE AN OPPORTUNITY TO DO SOMETHING VERY, VERY WELL HERE.

OR WE CAN JUST DO IT THE SIMPLE WAY.

DESIGNING TWO LANES IN EACH DIRECTION AND A CONTINUOUS LEFT TURN LANE TO ME BASICALLY FLAUNTS ENTIRELY THE PRINCIPLES OF CONTEXT, SENSITIVE STREET DESIGN AND CASE IN POINT, YOU KNOW, I DON'T KNOW HOW MUCH YOU GUYS ARE INTO CONTEXT SENSITIVE THE STREET DESIGN LIKE I AM PROBABLY NOT THAT MUCH BUT BASICALLY MAKING THE ROADWAY.

COULD YOU PLEASE HELP US WITH THAT? THANK YOU. BASICALLY MAKING THE ROADWAY FIT ITS SURROUNDINGS, NOT JUST DICTATING THE ROADWAY IS GOING TO BE TWO LANES IN EACH DIRECTION WITH A CONTINUOUS CENTER LEFT TURN, AND NEVER MIND WHAT'S WHAT'S THERE.

IF YOU LOOK AT IT, YOU DON'T REALLY NEED A CONTINUOUS LEFT TURN LANE TURNING LEFT INTO SPINKS AIRPORT BECAUSE THERE'S ONLY ONE ENTRANCE AT THE NORTH END OF THE JOB AND A SECOND ENTRANCE TOWARDS THE SOUTH END OF THE RUNWAY.

ALL THE REST OF THAT LEFT HAND TURN LANE GOES TO WASTE.

SO IF WE WERE DESIGNING AROUND THE CONTEXT, WE MIGHT SEE THIS AS AN OPPORTUNITY TO BUILD AN ENHANCED MEDIAN, TO MAKE A GATEWAY ENTRANCE OF SOME SORT INTO THE AREA OR JUST TO GENERALLY BEAUTIFY IT AND WE MIGHT LOOK AT THE OTHER SIDE OF THE ROAD AS WELL.

THERE'S VERY FEW, AS I SAID EARLIER IN ANOTHER DISCUSSION, THERE'S VERY FEW DEVELOPABLE PROPERTIES ON THIS WEST SIDE OF THE ROADWAY.

THERE'S NOTHING ON THE EAST SIDE AND VERY LITTLE ON THE WEST SIDE THAT COULD BE DEVELOPED.

SO I THINK WE HAVE AN OPPORTUNITY TO DO SOMETHING REALLY GOOD OR JUST DO IT BY THE BOOK, AND ONE MORE THING.

IT'S ACTUALLY PERHAPS OFF THE LIMITS OF THE PROJECT, BUT I THINK THE PROJECT COMING UP TO MCCALL STREET WOULD HAVE AN OPPORTUNITY TO FIX A PROBLEM THAT EXISTS ALREADY WITH THE INTERSECTION OF MCCALL AND VILLAGE CREEK, BECAUSE THAT DRIVEWAY THERE, IF YOU SEE MCCALL STREET GOING TOWARDS 35, LOOK THE OTHER DIRECTION ACROSS VILLAGE CREEK PARKWAY AND YOU'RE BASICALLY GOING INTO THE AIRPORT.

THERE IS A TON OF DEVELOPMENT GOING ON IN THAT AIRPORT RIGHT NOW AND MORE AND MORE TRAFFIC OF COMMERCIAL, PRIVATE AIRPLANES, MAINTENANCE, ALL THESE KINDS OF THINGS, AND THERE'S PLANS FOR MORE OF THAT, AND EVERY CAR THAT COMES OUT OF THE AIRPORT HAS TO MAKE A U-TURN TO GO SOUTH ON VILLAGE CREEK PARKWAY.

THE ORIGINAL PLANS FOR VILLAGE CREEK PARKWAY DID NOT SHOW THAT WAS A MODIFICATION MADE AFTER THE CONTRACT WENT UNDERWAY.

I'M A PILOT AND I HAVE A PLANE IN THOSE HANGARS AND I KNOW WHAT THIS IS.

I WOULD LIKE TO SEE THIS PROJECT.

I THINK WE HAVE AN OPPORTUNITY WITH THIS PROJECT TO BUILD THE LEFT TURN LANES BASED STORAGE THAT WAS NOT IN EXISTENCE THAT PRECLUDED HAVING A CROSSING FOR MCCALL, BUT I THINK WE'LL HAVE A BETTER TRAFFIC SAFETY OUTCOME IF WE MAKE IT POSSIBLE FOR TRAFFIC EXITING THE AIRPORT PROPERTY THERE TO MAKE THAT LEFT HAND TURN WITHOUT HAVING TO DO A U-TURN, ESPECIALLY WHEN THE ROAD'S IMPROVED UPON.

SO I'D LIKE TO SEE THOSE TWO THINGS.

WE MAY NOT GET ANOTHER LOOK AT THE DESIGN THAT FREESE AND NICHOLS COMES UP WITH.

I WOULD LIKE TO HAVE A LOOK WHEN THEY GET TO A POINT WHERE THERE PERHAPS CONCEPT PLAN READY OR 40% PLAN READY OR AT SOME POINT IN

[01:55:03]

I MAY HAVE EITHER SPOKEN TOO QUICKLY OR MAYBE SKIPPED OVER IT, BUT I INTENDED TO SAY THAT WE'RE LOOKING AT A FOUR OR FIVE LANE SECTION.

THE APPLICATION THAT WENT INTO THE GRANT TO TARRANT COUNTY 2021, I THINK WAS BASED ON A FIVE LANE SECTION TWO LANES EACH WAY WITH A CONTINUOUS LEFT TURN LANE, BUT IN RECENT MONTHS WE'VE TALKED ABOUT THAT VERY THING THAT YOU BROUGHT UP WITH CONTEXT SENSITIVE DESIGN.

LET ME TELL YOU THIS. SO WE'RE LOOKING AT THE [INAUDIBLE] I'VE SAT THROUGH ALMOST EVERY RTC MEETING SINCE THIS CAME UP IN A RECENT INITIATIVE, AND I THINK THE VERY LAST MEETING I WENT TO WAS TO TAKE CONTEXT SENSITIVE DESIGN AND MAKE IT BASICALLY A REQUIREMENT OF PROJECTS, NOT THAT IT WOULD CHANGE HOW ANYTHING GOT DESIGNED, AND EVERY SINGLE COUNTY COMMISSIONER THAT WEIGHED IN ON IT ACTED AS THOUGH YOU'D ASK THEM TO HANDLE SNAKES.

THEY WANT NOTHING TO DO WITH THAT BECAUSE THEY HAD IT IN THEIR MIND THAT IF YOU DO GO TO CONTEXT SENSITIVE DESIGN, THEN YOU'RE GOING TO WIND UP HAVING TO BUILD TEN FOOT WIDE BIKE TRAILS OFF OF EVERY LITTLE TWO LANE ASPHALT ROAD THAT THEY PAVE, AND NOTHING COULD BE FARTHER FROM THE TRUTH.

SO WHEN WE'RE DEALING WITH A COUNTY, I KNOW WE HAVE A DIFFERENT JUDGE IN TARRANT COUNTY NOW AND MAYBE IT'LL BE A LITTLE BIT DIFFERENT, BUT THE IDEA HAS BEEN ANATHEMA TO THEM IN THE PAST, AND I HOPE YOU'VE MADE SOME PROGRESS ON THAT, BUT IT SOUNDS LIKE WE'RE ALL ON THE SAME PAGE AND THEY SEEM TO BE VERY WILLING TO WORK WITH US ON THE FOUR LANE SECTION.

WE'VE HAD THIS CONVERSATION.

I THINK I WOULD JUST SUGGEST WE'LL BRING YOU BACK A 30% DESIGN, LET YOU SEE IT, GET COMFORTABLE WITH THAT BEFORE WE GO FORWARD.

SO WE COULD DO THAT AS PART OF THIS PROJECT AND BRING IT BACK TO YOU ON THIS PROJECT.

I'D LIKE TO SPECIFICALLY ASK FOR THAT, BUT ERRICK, WHAT YOU'RE SAYING, THOUGH, YOU'RE ALREADY GIVING THEM KIND OF THAT GUIDELINE OF CONTENT.

WE DEFINITELY HAD THAT CONVERSATION WITH FREESE AND NICHOLS, BUT WE ALSO HAD THE CONVERSATION WITH STAFF AT TARRANT COUNTY ABOUT WOULD YOU HAVE ANY ISSUE IF OUR TYPICAL SECTION WAS NOT A FIVE LANE SECTION BUT WAS A FOUR, AND WE HAVEN'T SEEN ANY RED FLAGS, ANY CONCERN ON THEIR PART ABOUT THAT.

SO I'D BE MORE THAN HAPPY TO BRING YOU BACK PRELIMINARY DESIGN LATER, LATE SPRING.

WE READY FOR A MOTION? WE'VE ALREADY VOTED ON THIS, DID WE NOT? NO. OH, SORRY.

I THOUGHT WE DID. I ALREADY SAID YES.

YOU GUYS DID NOT.

IS THERE A MOTION? I'LL SECOND.

MOTION BY DAN, THE SECOND BY JIMMY.

PLEASE VOTE. UNANIMOUS.

THANKS, SIR. THANK YOU.

THANK YOU. MAYOR AND COUNCIL.

THAT BRINGS US TO 8F CONSIDER APPROVAL OF AN ORDINANCE AMENDING THE CITY OF BURLESON CODE OF ORDINANCES, CHAPTERS 2, 6, 10, 18, 44, 46,

[8.F. Consider approval of an ordinance amending the City of Burleson code of ordinances Chapters 2, 6, 10, 18, 44, 46, 62, and 86 amending the number of voting members and terms of members. (First Reading) (Staff Presenter: Amanda Campos, City Secretary)]

GOOD EVENING, MAYOR AND COUNCIL.

I HAVE BROUGHT THIS BEFORE COUNCIL AND WE HAD SOME CLARIFICATION QUESTIONS AND WE WANTED TO MAKE SURE THIS WAS MORE INCLUSIVE AND A LITTLE BIT MORE LOOKED AT.

SO I WANTED TO GO THROUGH THIS BECAUSE THERE IS QUITE A BIT OF A TRANSITION CHANGE AND CHANGES IN MEMBERSHIP SO WE CAN GO OVER THIS.

SO FIRST OF ALL, TERM LIMITS, CURRENTLY THEIR FULL TERMS ARE THREE YEARS EQUALING NINE YEARS, SO THREE THREE YEAR TERMS. THE NEW TERM LIMIT WOULD BE TWO, WHICH WOULD LEAVE IT TO SIX YEARS.

THE EXCEPTION WOULD BE THE PLANNING AND ZONING COMMISSION, WHICH WOULD REMAIN UNCHANGED.

STILL HAVING THEM TO DO NINE YEARS.

THE YOUTH MEMBER TERMS WOULD CHANGE.

CURRENTLY THEY ARE FOLLOWING THE SAME THREE THREE YEAR.

THIS WOULD MAKE ONE YEAR THEIR TERM INSTEAD OF THREE YEARS AND THEY WOULD HAVE NO TERM LIMITS.

HOWEVER, I DO WANT TO CAVEAT BY SAYING YOUTH MEMBERS TERM OUT NATURALLY BY AGE BECAUSE THEY CAN ONLY SERVE UNTIL THEY'RE 18 OR SENIOR.

SO THEY NORMALLY AGE OUT THEIR.

CURRENTLY WE HAVE ANYWHERE FROM 5 TO 7 MEMBERS ON EACH BOARD AND COMMISSION.

THAT VARIES.

THESE ARE VOTING MEMBERS AND ALTERNATES DO NOT VOTE.

SO I WANTED TO MAKE THAT CLEAR ON THIS BECAUSE THERE ARE GOING TO BE A COUPLE OF THESE BOARDS AND COMMISSIONS THAT THE MEMBERSHIP MAY NOT MAKE, MAY NOT CHANGE, AND THAT'S BECAUSE WE HAVE ALTERNATE POSITIONS THAT I'M RECOMMENDING WE JUST CHANGE TO VOTING MEMBERS INSTEAD OF MAKING THEM VACANCIES OR EXCLUDING THEM.

WE'RE JUST GOING TO CHANGE THEM TO REGULAR VOTING MEMBERS.

NEW MEMBERS WOULD BE NINE VOTING MEMBERS FOR ALL BOARDS AND COMMISSIONS.

[02:00:02]

SO TONIGHT AND THEN JANUARY 23RD, BUT THE ORDINANCE WOULD NOT GO INTO EFFECT UNTIL APRIL 1ST, 2023. THIS ALLOWS TIME TO GO THROUGH THE APPOINTMENTS PROCESS AND EVERYTHING ELSE TO LOOK AT THAT.

SO WE'RE NOT CHANGING THE THREE FULL YEARS AND THE TERM LIMIT FOR PLANNING AND ZONING, BUT WE STILL ARE ADDING PLACES TO THE COMMITTEE OF PLANNING AND ZONING.

LET ME LOOK AT THAT ONE, BECAUSE NOT ALL OF THEM ARE GOING TO ADD ITEMS, ADD PLACES.

THE PLANNING AND ZONING COMMISSION CURRENTLY HAS I'M SORRY...

I THINK IT'S ONE WITH OUR ALTERNATES.

SO THE PLANNING AND ZONING COMMISSION CURRENTLY HAS EIGHT VOTING MEMBERS.

THEY HAVE NINE SEATED MEMBERS BECAUSE THEY HAVE A YOUTH MEMBER THAT DOESN'T VOTE, SO THEY HAVE EIGHT VOTING MEMBERS.

SO THIS WOULD ADD ONE MEMBER.

THEY WOULD ADD ONE NEW MEMBER THERE, BUT AT THE END OF THIS, WE DO CURRENTLY, LET'S SEE, YES, THAT WOULD ADD ONE MORE VOTING MEMBER. THEN THOSE THAT HAVE ALTERNATE THAT ADD UP TO NINE, THOSE ALTERNATES WILL JUST BECOME.

SO I'LL GIVE YOU THE WE'LL GO INTO THAT RIGHT NOW.

SO THE ZONING BOARD OF ADJUSTMENTS CURRENTLY HAS FIVE VOTING MEMBERS AND FOUR ALTERNATE MEMBERS, AND SO WITH THIS CHANGE, WHAT I'M PROPOSING IS THAT WE WOULD CHANGE THE ZONING BOARD OF ADJUSTMENTS WOULD BE THE FIVE MEMBERS, THE VOTING MEMBERS THAT ARE CURRENTLY THERE, AND THEN THE FOUR ALTERNATES WOULD CHANGE INTO VOTING MEMBERS.

CORRECT.

SO I KNOW THERE WAS SOME QUESTIONS ON TRANSITION.

SO WE WANT TO LOOK AT THAT VERY CLOSELY, AND MIND YOU, THIS IS MY RECOMMENDATION HERE IS BASED ON WHERE WE ARE CURRENTLY AND HOW WE WOULD TRANSITION A COUNCIL FROM A TWO YEAR TERM TO A THREE YEAR TERM AND HOW IT'S TRADITIONALLY DONE THROUGHOUT, BUT THIS IS AGAIN, TO THE COUNCIL'S DISCRETION IF YOU WANTED TO. SO ALL MEMBERS REMAIN IN THEIR CURRENT TERM.

SO WE JUST APPOINTED SOME YOUTH MEMBERS TO SEVERAL OF OUR BOARDS AND COMMISSIONS AND THEY WERE APPOINTED FOR THREE YEAR TERMS. SO THAT WOULD MEAN THEY WOULD STAY EFFECTIVE IN THEIR THREE YEAR TERM.

SO THEY WOULD SERVE OUT THREE YEARS, BUT AT THE END OF THEIR THREE YEARS, WHEN THEY'RE ELIGIBLE FOR REAPPOINTMENT, WE WOULD DO ONE YEAR TERMS. SO CURRENTLY I WOULD SAY THAT YOU WANT THEM TO FILL OUT THEIR CURRENT TERM THAT THEIR IN , AND SO LIKE I SAID, TERM CHANGES BECOME EFFECTIVE AT THE NEXT TIME FOR REAPPOINTMENT.

SO WE WANT TO MAKE SURE THAT WE SAY THAT BECAUSE I WANT THE BOARD MEMBERS OUT THERE TO UNDERSTAND THAT IT DOES NOT AFFECT WHERE THEY'RE CURRENTLY AT FOR THEIR CURRENT TERM.

IT DOES AFFECT THEM FOR TERM LIMITS.

SO IF YOU HAVE A MEMBER WHO THIS IS THEIR FIRST APPOINTMENT AND THEY WERE APPOINTED IN 2021 AND THEY'RE UP FOR REAPPOINTMENT IN 2024, THEY REMAIN ON THE BOARD UNTIL 2024.

IF IT'S THEIR FIRST TIME, THAT MEANS AT THE END OF 2024 THEY'VE SERVED THREE YEARS WITH THIS NEW TERM LIMIT.

THEY WOULD BE ELIGIBLE TO SERVE ANOTHER THREE YEARS IN TOTAL.

THE SIX YEAR TERM LIMIT THAT THE COUNCIL IS GOING TO MAY APPROVE IN THIS ORDINANCE, BUT YOU MAY HAVE ANOTHER MEMBER ON THAT SAME BOARD THAT IS SERVING THEIR SECOND ROUND. SO THEY'VE ALREADY SERVED THREE YEARS.

THEIR TERM WAS UP IN 2021 AND THE COUNCIL APPOINTED THEM FOR ANOTHER TERM, 2021 TO 2024.

THEY REMAIN ON THE BOARD UNTIL 2024, BUT AT THE END OF THAT WE WOULD LOOK AT THAT AND THAT WOULD MEAN THEY HAVE SERVED A TOTAL OF SIX YEARS ON THAT BOARD AND SO THEY WOULD NOT BE ELIGIBLE FOR REAPPOINTMENT TO THAT BOARD.

HOWEVER, REMEMBER, THEY CAN STILL APPLY FOR ANOTHER BOARD THAT HAS VACANCIES.

SO I JUST WANT COUNCIL TO UNDERSTAND THAT BECAUSE THAT WILL AFFECT SOME OF YOUR MEMBERS OUT THERE.

SO THE TERM LIMITS FOR THE PLANNING AND ZONING DO NOT CHANGE, AS WE SAID BEFORE.

SO THESE EXAMPLES JUST GIVE ANY MEMBER THAT YOU'VE APPOINTED RIGHT NOW WILL SERVE OUT NINE YEARS COMPLETE.

SO THEY'RE STILL WHOLE ON THE PLANNING AND ZONING, AND THEN I SPECIFIED THE TERMS OF THE YOUTH MEMBER THERE.

AS I STATED BEFORE, THEY FINISH OUT THEIR THREE YEAR TERM.

AT THE END OF THAT, WHEN THEY GO FOR REAPPOINTMENT, THAT'S WHEN THE OTHER TERMS WILL KICK IN.

THE TRANSITION WILL BE FOR ALL OF THESE BOARDS, AND I WANTED TO SAY TO YOU THAT THE OLD TOWN DESIGN STANDARDS REVIEW COMMITTEE AND THE ZONING BOARD OF

[02:05:04]

SO WE'LL HAVE TO DO A PUBLIC HEARING AND GO THROUGH THE PLANNING AND ZONING COMMISSION AND THEN COME BACK TO THE COUNCIL SO THEY'LL LAG A LITTLE BEHIND FROM THE REST OF THESE, BUT IT'S THE EXACT SAME TRANSITION AND THE EXACT SAME CHANGES.

THE ONLY DIFFERENCE IS PROCESS CHANGE BECAUSE THEY ARE ON THE ZONING, AND IF YOU SEE THERE, THIS IS WHAT'S GOING TO HAPPEN WITH THE OTHER ONES.

SO THE ZONING BOARD OF ADJUSTMENTS AND THE OLD TOWN DESIGN STANDARDS REQUIRE A PUBLIC HEARING, WHICH I WILL DO THE FIRST ONE ON JANUARY 17TH WITH THE PLANNING AND ZONING COMMISSION. THEN I'LL COME BEFORE THE COUNCIL TO DO THEIR PUBLIC HEARING HERE WITH THE FIRST READING OF THE ORDINANCE, AND THEN ON FEBRUARY 6TH, IT'LL BE THE FINAL READING OF THIS ORDINANCE THAT WOULD AFFECT THE ZONING BOARD OF ADJUSTMENTS AND THE OLD TOWN DESIGN, AND THEN ALL MEMBERS APPOINTED BY APRIL 1ST BECAUSE WE'RE GOING TO FOLLOW THE COUNCIL POLICY NUMBER 40 AFTER THIS CHANGE.

SO ARE THERE ANY OTHER QUESTIONS? THE ONE THING I DID WANT TO TELL COUNCIL IS THAT IN TOTALITY, YOU ARE ADDING MEMBERS, EVEN THOUGH WE'RE CHANGING OVER, WE'RE CHANGING.

I'M SORRY, EVEN THOUGH WE'RE CHANGING SOME OF THE ALTERNATES TO REGULAR VOTING MEMBERS, YOU'RE STILL GOING TO BE ADDING ANYWHERE FROM 10 TO 12 NEW MEMBERS ACROSS THE BOARD, AND THEN ONCE YOU START TERMING OUT THESE PEOPLE, YOU'RE GOING TO WIND UP WITH ABOUT 15 NEW POSITIONS THAT YOU MAY BE CONSIDERING.

SO I JUST WANTED COUNCIL TO KNOW THAT BECAUSE IT IS A SIGNIFICANT INCREASE IN MEMBERSHIP.

ARE THERE ANY QUESTIONS ABOUT THE TRANSITION OR ABOUT THE ORDINANCE CHANGES? WHEN IT COMES TO THE YOUTH, I DON'T WANT ANY DISCOURAGEMENT BY SAYING JUST THE ONE YEAR TERM WHEN THEY MOVE FROM THREE TO THE ONE.

WHEN THEIR YEAR IS UP, HOW DO WE APPROACH LIKE WE CONTACT THEM AND SAY, YOU'VE FULFILLED YOUR ONE YEAR COMMITMENT.

WOULD YOU LIKE TO STAY ON THIS BOARD? HOW DO WE HANDLE THAT? THE SAME WAY WE DO ALL THE OTHER MEMBERS.

SO WHAT WE DO IS THE END OF YOUR TERM IS COME, YOU'RE ELIGIBLE FOR REAPPOINTMENT.

WOULD YOU LIKE TO BE CONSIDERED FOR REAPPOINTMENT TO THIS BOARD? PERFECT. THEN WE ALSO GIVE THEM THE CHANCE, LIKE EVERYBODY ELSE, REAPPOINTMENT TO THIS BOARD, OR WOULD YOU LIKE TO MOVE TO ANOTHER BOARD.

ESPECIALLY THE YOUTH MEMBER, IF WE CAN KEEP THEM ENGAGED, WE REALLY WANT THEM TO GO ACROSS THE DIFFERENT BOARDS IF THEY CAN.

ANYBODY ELSE? IS THERE A MOTION? I'M SORRY, ONE MORE QUESTION.

I THINK I BROUGHT UP THAT THE ADVISORY COMMITTEE ON PEOPLE WITH DISABILITIES DID NOT HAVE A YOUTH REPRESENTATIVE.

SO I JUST WANT TO CONFIRM THAT IS IS THAT ONE OF OUR NINE VOTING THAT WE WILL ADD TO THAT ONE? NO, BUT WE CAN IF YOU WOULD LIKE TO CHANGE THAT.

SO WHAT THE ADA BOARD LOOKS LIKE RIGHT NOW IS SEVEN MEMBERS, BUT OF THE SEVEN MEMBERS, FOUR ARE REQUIRED TO BE UNDER THE SECTION WHERE THERE'S A DISABILITY IDENTIFIED.

SO THAT LEFT THREE VOTING MEMBERS THAT ARE JUST THE CITIZENS WITHOUT ANY REQUIREMENTS TO THEM.

WHEN YOU GO TO THE NINE, WHAT YOU'LL DO IS ADD TWO MORE.

SO YOU'LL HAVE FIVE REGULAR MEMBERS AND FOUR MEMBERS THAT FIT UNDER THAT.

YOU CAN ADD A YOUTH MEMBER TO THIS IF YOU WOULD LIKE TO AT THIS POINT.

SO THAT WOULD MAKE IT A TEN MEMBER BOARD OR.

SO THAT'S UP TO COUNCIL. WOULD COUNCIL LIKE THIS TO BE A TEN MEMBER BOARD OR WOULD IT LIKE IT TO BE FOUR UNDER SECTION 2-36 WITH A YOUTH MEMBER AND THEN FOUR VOTING MEMBERS, THEY COULD DO IT THAT WAY OR YOU COULD DO FIVE VOTING FIVE UNDER THE REGULAR CIRCUMSTANCES, FOUR WITH SPECIAL CIRCUMSTANCES AND THEN A YOUTH MEMBER.

THEN YOU'RE ADDING TEN.

ALL THE OTHER BOARDS, WHAT WE'VE DONE IS WHEN THERE'S A YOUTH MEMBER ON THERE, THEY JUST TAKE A REGULAR SEAT.

I THINK THAT WOULD BE MY [INAUDIBLE] TO AVOID ANY MORE CONFUSION, JUST MAKE ONE OF THE SEATS THAT WE ARE ADDING BE A YOUTH SPECIFIC SEAT JUST LIKE THE OTHER BOARDS. OKAY.

I JUST NOTICED THAT WAS ONE THAT DIDN'T HAVE A SPECIFIED YOUTH POSITION AND I THINK THAT'S A VALUABLE AGE GROUP THAT WE REALLY WANT TO TAP INTO FOR THAT COMMITTEE.

OKAY, AND I DO NOT BELIEVE WE WOULD NEED TO DO AN ORDINANCE CHANGE FOR THAT BECAUSE THAT'S COUNCIL POLICY TO SAY THAT THE WAY THAT WE DID IT, WE DIDN'T SPECIFY.

WE JUST SAID THAT THEY'RE ALLOWED TO HAVE YOUTH MEMBERS ON EACH ONE OF THESE.

THE ONLY DIFFERENCE IS THE PLANNING AND ZONING COMMISSION.

THAT YOUTH MEMBER IS DONE BY ORDINANCE BECAUSE THAT IS MORE OF A DIFFERENT KIND OF BODY OF DECISION MAKING THERE, BUT THE REST OF THEM ARE JUST BY POLICY.

SO IF THE POLICY OF THE COUNCIL IS TO ADD A YOUTH MEMBER TO THE ADA BUT STILL MAINTAIN THE NINE, WE CAN DO THAT.

[02:10:02]

NOW, WOULD YOU LIKE TO CALL FOR A VOTE, MAYOR? IS THERE A MOTION ON THIS? I MOVE TO APPROVE.

I HAVE A MOTION BY JIMMY AND A SECOND BY RICK.

PLEASE VOTE.

MOTION PASSES UNANIMOUS.

THANK YOU, MAYOR AND COUNCIL.

THAT BRINGS US TO SECTION NINE CITY COUNCIL REQUEST AND FUTURE AGENDA ITEMS AND REPORTS.

[9. CITY COUNCIL REQUESTS AND FUTURE AGENDA ITEMS AND REPORTS]

THAT'S OKAY, I CALLED JIMMY STANFORD, JIMMY JOHNSON THE OTHER DAY.

SORRY, RONNIE.

SO OUR BELOVED HARVARD HARVEST HOUSE HAS NOW EXPANDED INTO THE OLD HALLMARK LOCATION.

I'M READING THIS ONLINE REGULARLY.

WE'VE GOT A PROBLEM ON THE WEEKENDS OF PEOPLE DUMPING STUFF OUTSIDE THAT BUILDING, AND IT LOOKS HORRIBLE.

SO I THINK MAYBE WE NEED TO JUST DO.

WHAT CAN WE DO TO HELP HARVEST HOUSE IS REALLY WHERE THIS COMES FROM IS AND YOU DON'T HAVE TO ANSWER IT RIGHT NOW, MAYOR.

I JUST KNOW THAT I WANT TO I KNOW YOU'RE VERY TIED TO THEM, BUT HOW CAN WE HELP THEM SOLVE THIS PROBLEM AND REMOVE THAT EYESORE DURING THE WEEKEND? WE NEED TO DO SOMETHING.

THE PROBLEM IS NOT ONLY ARE THEY DUMPING IT THERE, BUT PEOPLE ARE COMING AND STEALING STUFF THERE, TOO.

SO. YEAH.

I DON'T THINK THEY'RE THE ONLY ONE [INAUDIBLE] ANY SUGGESTIONS.

I REALLY AM. I THINK GOODWILL FACES A SIMILAR SITUATION OF IT SAYS CLEARLY, LIKE, DON'T LEAVE THINGS OVERNIGHT AND YOU DRIVE UP AND THERE'S PILES OF STUFF.

SO THERE ARE A NUMBER OF RESALE SHOPS THAT WE HAVE IN TOWN, AND THAT'S A DILEMMA THAT THEY'RE FACING.

YEAH, WELL, THE PROBLEM IS THIS LOCATION NOW AND WHERE IT FACES AND THERE ARE SIGNS THERE SAYING DON'T DO IT.

SO I DON'T KNOW WHAT THE SOLUTION IS YET.

WE'RE GOOD.

OKAY, THANK YOU, MAYOR AND COUNCIL.

THAT BRINGS US TO SECTION TEN, WHICH WE'VE ALREADY DISPENSED OF EXECUTIVE SESSION.

SO THERE ARE NO OTHER ITEMS FOR CONSIDERATION.

SO, MAYOR, IF YOU COULD ASK FOR A MOTION AND A SECOND AND STATE THE TIME OF ADJOURNMENT WITHOUT VOTE.

IS THERE A MOTION TO ADJOURN? [CHUCKLING] I GOT A MOTION BY RONNIE AND JIMMY.

WE'RE ADJOURNED AT 8:04.

* This transcript was compiled from uncorrected Closed Captioning.