[8.A. Consider approval of a five-year professional services agreement with Emergicon, LLC for Automated Ambulance Billing Services to be provided to the city for a fee not to exceed 6.5% of all net revenues collected.]

LLC FOR AN AUTOMATED AMBULANCE BILLING SERVICE TO BE PROVIDED TO THE CITY FOR A FEE NOT TO EXCEED 6.5% OF ALL NET REVENUES COLLECTED.

THE STAFF PRESENTER TODAY IS KT FREEMAN, FIRE CHIEF.

KT.

THANK YOU. GOOD EVENING, MAYOR AND COUNCIL.

KT FREEMAN, FIRE CHIEF.

AND BEFORE I GET INTO MY PRESENTATION, I HAVE A BRIEF PRESENTATION.

BEFORE I GET INTO THE PRESENTATION, OUR EMS BUILDING DISCUSSION, I JUST WANT TO WISH EACH AND EVERY ONE OF YOU AND YOUR LOVED ONES A MERRY CHRISTMAS.

WE'LL BE OUT OF GOING OUT OF TOWN.

MY FAMILY AND I ARE GOING OUT OF TOWN NEXT TUESDAY AND WE'LL BE OUT OF POCKET WHEN CHRISTMAS ARRIVES.

BUT WE JUST APPRECIATE YOU.

AND AGAIN, I WANTED TO WISH EACH AND EVERY ONE OF YOU AND YOUR LOVED ONES A BLESSED AND MERRY CHRISTMAS.

BRIEF PRESENTATION TONIGHT ABOUT OUR AMBULANCE BILLING.

THIS IS ANOTHER VERY, VERY IMPORTANT MILESTONE.

AND AS WE CONTINUE TO BUILD OUR FIRE BASED AMBULANCE TRANSPORTATION MODEL, LAST MONTH, WE MONTH BEFORE LAST, WE WERE ABLE TO PUT OUR MEDICAL DIRECTOR IN PLACE.

THAT WAS AGAIN, A VERY, VERY IMPORTANT FOUNDATIONAL COMPONENT OF THIS SYSTEM.

THIS IS ANOTHER EQUALLY IMPORTANT COMPONENT TO OUR SYSTEM.

I'M GOING TO GO OVER A FEW OBJECTIVES.

WE'RE GOING TO BE TALKING ABOUT THE RFP PROCESS, THE REQUEST FOR PROPOSAL PROCESS HIT THE HIGHLIGHTS.

WE'LL BE SPEAKING ABOUT THE DIFFERENT VENDORS THAT APPLIED AND GAVE RESPONSES TO OUR RFP, THE QUALIFICATIONS AND EVALUATIONS THAT WERE SPECIFIC TO EACH AND EVERY ONE.

WE'RE GOING TO BE LOOKING AT A HIGH LEVEL.

SOME OF THE MORE SALIENT POINTS ABOUT EMERGENT CON AND THE VALUE THAT THEY BRING TO THE TABLE FROM OUR PERSPECTIVE AND HOW THEY STACKED UP AGAINST THE OTHER COMPETITORS, SO TO SPEAK. I'VE INCLUDED IN YOUR COUNCIL PACKET A COMPLETE IN YOUR EXHIBIT, THE FULL SCOPE OF SERVICES IN THE PROPOSED CONTRACT FOR YOUR CONSIDERATION.

AND THEN I'M GOING TO BE HITTING THE HIGHLIGHTS OF THAT AND THEN I'VE GOT SOME FUTURE DISCUSSIONS THAT I WANT TO GET BEFORE YOU THAT WILL BE COMING BACK TO YOU PERHAPS

[00:15:06]

AS EARLY AS NEXT MONTH ABOUT SOME POLICY DISCUSSIONS THAT WE'RE GOING TO HAVE TO HAVE AND THAT I'M GOING TO ASK FOR SOME COUNCIL ACTION, SOME KEY DATES.

WE BEGAN THIS PROCESS IN MAY.

WE OPENED IT UP AGAIN.

TIME IS OF THE ESSENCE TO KEEP OUR PROCESS GOING DOWN THE THE ROAD, SO TO SPEAK.

IN MID JUNE, WE WERE WE HAD THE DEADLINE FOR THE RESPONDENTS TO SUBMIT ANY QUESTIONS THEY MIGHT HAVE.

WE FIELDED A COUPLE OF QUESTIONS AND NOTHING REALLY OUT OF THE ORDINARY, BUT THEY JUST WANTED SOME OF THE THE VENDORS HAD SPECIFIC QUESTIONS THAT WE WERE ABLE TO FILL AGAIN IN AN EFFORT TO KEEP THINGS MOVING ALONG ON A VERY TIGHT TIMELINE AT THE END OF JUNE WAS THE DEADLINE THAT ALL THE RESPONDENTS HAD TO PRESENT THEIR PROPOSALS.

AND THEN AS STAFF, WE DID A MID JULY DEADLINE FOR OURSELVES TO REVIEW THE PROPOSALS AND EVALUATE THEM.

THE REVIEW PROCESS WAS VERY STRAIGHTFORWARD.

WE SELECTED MEMBERS INTERNALLY AND EXTERNALLY, SOME SOME KEY PEOPLE, KEY STAKEHOLDERS.

I THINK THIS IS IMPORTANT.

DURING THE PROCESS, EACH OF THE EVALUATORS INDIVIDUALLY LOOKED AT ALL THE PROPOSALS, CAME UP WITH OUR OWN GRADING AND THEN RANK ORDERS.

AND THEN WE THE NEXT STEP POINT IS WE GOT TOGETHER AND DISCUSSED OUR OWN EVALUATIONS AND THEIR SCORING AS A GROUP COLLECTIVELY.

SO IF THERE WAS ANYTHING VERY OUT OF THE THE BALLPARK, SO TO SPEAK, SOMEBODY SAW SOMETHING TOTALLY DIFFERENT THAN THE OTHERS.

WE HAD AN OPPORTUNITY TO DISCUSS THAT AS A GROUP, AND THEN WE CAME TO THE CONCLUSION OF OUR FINAL EVALUATIONS INDIVIDUALLY AGAIN, AND WE PULLED THEM TOGETHER.

THE AGGREGATE OF THE GRADING THAT I'LL GO OVER WITH YOU IN JUST A SECOND.

AND THAT'S WHAT GOT US TO THIS MOMENT RIGHT NOW.

WE CAME TO A CONSENSUS, UNANIMOUS CONSENSUS AND RATING TO MAKE A RECOMMENDATION FOR YOUR CONSIDERATION TO AWARD THE CONTRACT THE TEAM WAS COMPOSED OF MYSELF AND CASEY IS VERY IMPORTANT TO HAVE SOMEONE FROM FINANCE INVOLVED BECAUSE AS WE KNOW, BILLING IN AND OF ITSELF IS A LOT OF FINANCE.

WE HAD MARTIN AVILA AND HIS TEAM, BUT MARTIN SPECIFICALLY WAS THE EVALUATOR.

MARTIN AND HIS TEAM CONTINUE TO AND HAVE BEEN IN COMMUNICATION WITH THE EMERGICON REPRESENTATIVES AND THEY WERE ABLE TO TO TWEAK AND TO GET THE THINGS THAT WE FELT LIKE.

ABSOLUTELY FROM THE FINANCIAL STANDPOINT, WE WANTED AND NEEDED IN THIS PROPOSAL.

THAT'S BEFORE YOU.

PAUL BRADLEY, OUR COMMUNICATIONS DIRECTOR, SARISSA ELDER FROM ARLINGTON.

WE THOUGHT IT WAS IMPORTANT TO HAVE SOMEONE OUTSIDE AGAIN THAT HAD A STRONG EMS BACKGROUND AND A LOT OF KNOWLEDGE.

SHE WAS ONE OF OUR EVALUATORS AND THEN, AS ONE WOULD EXPECT TOO, IT PLAYS A TREMENDOUS ROLE IN ANY OF THESE BILLING PROCESSES.

SO WE WANTED OUR IT DEPARTMENT NOT ONLY INVOLVED IN IT, BUT DOING A VERY, VERY DEEP DIVE INTO ALL THE VARIOUS NUANCES THAT ARE GOING TO BE INVOLVING TECHNOLOGY IN THIS PROCESS.

OUR EVALUATION CRITERIA WAS VERY STRAIGHTFORWARD.

WE LOOKED AT THEIR QUALIFICATIONS, WE LOOKED AT THE PRICING, THE VALUE OF SERVICE EXPERIENCE AND, OF COURSE, REPUTATION RESPONSIVENESS.

THAT COMPONENT DEALT WITH.

WE HAD VERY SPECIFIC CRITERIA AND ASK IN OUR RFP AND WE GRADED THE DIFFERENT VENDORS BASED ON HOW WELL DID THEY RESPOND TO OUR SPECIFICS.

ON YOUR LEFT, MAYOR AND COUNCIL, IF YOU TAKE A LOOK, WE HAVE THE ACTUAL VENDORS, THE SUPPLIERS, AS WE'VE THEY'VE BEEN CALLED AS WELL.

SO YOU HAVE THOSE ON THE LEFT GOING ACROSS THE TOP.

YOU'LL SEE THE CRITERIA.

AND THEN EACH COLUMN YOU CAN SEE THE AGGREGATE SCORES FOR EACH OF THE CRITERIA.

AND OF COURSE, YOU CAN SEE THE FINAL TALLY WITH EMERGICON COMING IN AT 95.33 AND THEN SEQUENTIALLY ALL THE WAY DOWN.

SO THOSE ARE THE ACTUAL RANK ORDERING OF ALL THE PROPOSALS THAT WE RECEIVED BACK.

AND AS YOU KNOW, PLEASE FEEL FREE TO STOP ME.

I'M GOING TO MOVE THROUGH THIS FOR THE SAKE OF TIME.

ANY QUESTIONS PLEASE, PLEASE STOP ME.

NOW. THIS IS SOMETHING THAT WAS VERY, VERY SEGMENT THAT STOOD OUT TO US.

AND ONCE WE REALLY GOT INTO THESE PROPOSALS, ONE OF THE THINGS THAT WE REALLY VALUED AND WE WERE HOPING FOR WAS TO HAVE ULTIMATELY THE OPPORTUNITY TO SELECT A COMPANY THAT'S LOCAL. WHERE IF WE HAD AN ISSUE THAT WE FELT LIKE WE NEEDED TO SIT DOWN, WE WANTED SOME FACE TIME WITH THEM.

IDEALLY, WE COULD HAVE LOGISTICALLY THEM CLOSE AND VICE VERSA.

WE WE DIDN'T WANT TO HAVE TO POTENTIALLY FLY IN REPRESENTATIVES FROM FROM SOME COMPANY OUT OF STATE.

SO ONE OF THE THINGS THAT REALLY STOOD OUT AND HAD A SIGNIFICANT VALUE WAS A EMERGICON IS BASED IN DALLAS.

THEY ONLY DEAL WITH TEXAS PROVIDER, FIREBASE, DMS PROVIDER.

THEY'RE THE LARGEST, AS I'VE GOT NOTED HERE.

THEY'RE THE LARGEST BILLING COLLECTIONS PROVIDER IN THE STATE, OVER 170 CLIENTS.

[00:20:01]

THEY'RE ALL FIRE BASED, BASICALLY SOME OF THE LOCAL PROVIDERS.

AND LIKE I SAY, I CHOSE TO PICK THE ONES THAT ARE CLOSEST TO US.

BUT AS YOU CAN SEE, THEY ARE ALL OVER THE STATE, BUT THEY CURRENTLY PROVIDE THE BILLING SERVICES FOR CARROLLTON, MANSFIELD, CROWLEY, COPPELL, MIDLOTHIAN, GRAPEVINE, CLEBURNE AND ADDISON, JUST TO NAME A FEW.

AND SOME OF THESE DEPARTMENTS ARE LARGER THAN US.

SOME OF THEM ARE ABOUT THE SAME SIZE.

THE POINT IS THEY'RE LOCAL AND THEY'VE BEEN LOCAL AND $100 MILLION A YEAR APPROXIMATE.

IS THERE A COLLECTION RATE THAT'S NOT A SMALL AMOUNT.

THEY HANDLE ALL ASPECTS OF THE BILLING.

THAT IS VERY, VERY IMPORTANT FROM OUR STANDPOINT AS WELL, BECAUSE IT'S THEIR STAFF.

WE'RE GOING TO BE PAYING THEM A PERCENTAGE.

IT'S THEIR STAFF DOING THE MAJORITY OF THE LIFT, ALMOST AN IMPECCABLE 100%, ALMOST 99% CUSTOMER RETENTION RATE, ALMOST PERFECT.

AND WE TALKED TO NUMEROUS PEOPLE THAT CURRENTLY USE EMERGICON BEFORE MAKING OUR FINAL EVALUATION, AND THEY RELY MORE ON THE HUMAN ASPECT OF REVIEWING THE CLAIM.

SOME OF THE COMPANIES RELIED MOST HEAVILY ON TECHNOLOGY, BUT WHEN WE GOT INTO THIS, WE STARTED TALKING TO DIFFERENT CLIENTS AND THEN TALKING WITH EMERGICON.

ONE OF THE THINGS THAT'S REALLY VALUED IS THAT WE HAVE A HUMAN ELEMENT TO IT.

SO THE NUANCES THAT ARE UNIQUE, WE WERE GOING TO HAVE HUMAN EYES INVOLVED IN THE PROCESS AND NOT JUST TECHNOLOGY THAT IF THEY MISS A PROGRAMING OR WHATNOT, THAT IT COULD NEGATIVELY IMPACT US.

SOME OF THE KEY COMPONENTS AS I START TO WRAP THINGS UP WITH THIS PROFESSIONAL SERVICE AGREEMENT IS THEY'RE GOING TO PREPARE AND SUBMIT EVERYTHING.

JUST AS NOTED, ALL OF OUR CLAIMS THAT WOULD BE OUR OUR BILLING OF SERVICES, THEY'RE GOING TO PROVIDE US MONTHLY EXPENSE REPORTS.

MARTIN AND HIS TEAM DID A REALLY, REALLY GOOD JOB OF DEFINING THOSE NUANCES.

WITHIN THAT, THEY'RE GOING TO LET US KNOW PROMPTLY IF WE HAVE ANY OVERPAYMENTS THAT WE'RE GOING TO HAVE TO REFUND THIS VERY, VERY IMPORTANT TO KEEP THE BOOKS BALANCED, SO TO SPEAK, AND TO GET THOSE.

IF WE OWE PEOPLE REFUND, WE WANT TO DO THAT IN A VERY TIMELY AND PROFESSIONAL MANNER.

GOOD STEWARDS, THEY'LL ASSIST US.

THERE'S GOING TO BE SOME FORMS THAT WE HAVE TO FILE AT THE END OF EACH YEAR WITH OUR MEDICAID MEDICARE.

WE'RE RESPONSIBLE FOR FILING THOSE.

BUT THE GOOD THING ABOUT THIS CONTRACT PROPOSAL IS THEY'RE GOING TO ASSIST US WITH COMPILING THOSE BECAUSE EACH ONE OF THOSE HAS SOME VERY KEY COMPONENTS AS WELL.

THE TERMS OF THE AGREEMENT IS FOR FIVE YEARS, AS I'VE NOTED, IT WOULD BE EXTENDED IF IT'S MUTUALLY AGREED UPON FOR AN ADDITIONAL FIVE YEAR.

AND WE HAVE A 30 DAY NOTIFICATION THAT EITHER PARTY, THE CONTRACT COULD BE TERMINATED WITH A 30 DAY NOTICE WITH OR WITHOUT CAUSE.

THAT'S MORE OF THE DETAIL THAT'S PROVIDED IN YOUR IN YOUR PACKET.

THE COMPENSATION, AS AMANDA SAID, THE PROPOSAL THAT YOU HAVE BEFORE YOU TONIGHT WILL BE TO PAY EMERGICON SIX AND ONE HALF PERCENT OF ALL THE NET REVENUES COLLECTED. AND JUST TO KIND OF TAKE YOU BACK A LITTLE BIT DOWN MEMORY LANE TO GIVE YOU A PERSPECTIVE, LAST YEAR ABOUT THIS TIME, FITCH AND ASSOCIATES WAS HELPING US TO COMPILE SOME PROJECT, WHAT POTENTIAL REVENUES WOULD BE NET REVENUES WOULD BE.

AND IF YOU RECALL, IT WAS WITHIN PLUS OR -5%.

BUT THEY FELT COMFORTABLE RECOMMENDING TO US AND RECOMMENDING TO THE COUNCIL THAT BASED ON THE DATA THEY HAD AND THE PROJECTIONS THAT WE WOULD OUR NET REVENUE COLLECTIONS TO BE $1,650,000.

SO SO INSTEAD OF TRYING TO FIGURE THINGS OUT WITH DATA THAT WE DON'T CURRENTLY HAVE ON BILLING, WE USE THAT AS A BASIS TO GIVE COUNCIL A PERSPECTIVE OF WHAT WE ANTICIPATE THIS WILL BE, AND THEN AGAIN TO PROJECT IT OUT EVEN MORE.

WHEN THEN WHAT WOULD WE END UP PAYING, WHAT WE WOULD PAY EMERGICON? AND IT WOULD BE BASED ON THE MILLION 650,000 AT SIX AND ONE HALF PERCENT, BE A LITTLE OVER $107,000 FOR OUR FIRST YEAR.

AND WE DID THAT CONSISTENTLY ACROSS THE BOARD AGAIN TO KEEP FROM HAVING TO SPECULATE AND AMORTIZE.

SO AGAIN, THE PURPOSE OF THIS IS TO GIVE COUNSEL A CONTEXT OF THE ANTICIPATED REVENUES AND THE ANTICIPATED PAYMENTS THAT WOULD GO TO EMERGICON BASED ON THIS CONTRACT.

SO IN SUMMARY, WRAPPING THINGS UP, WE'RE RECOMMENDING FOR YOU TO APPROVE CONSIDERATION OF APPROVAL FOR A PROFESSIONAL SERVICE AGREEMENT WITH EMERGICON FOR BILLING SERVICES IN A MOUNT NOT TO EXCEED SIX AND ONE HALF PERCENT OF ALL REVENUES COLLECTED.

AND THEN AS I MENTIONED EARLIER, THIS WOULD BE RENEWABLE, MUTUALLY AGREEABLE UPON FORM FROM BOTH PARTIES.

AND ALSO THIS WILL BE AN ACTION ITEM HERE.

JUST JUST A MOMENT. DID I HEAR SOMEBODY HAVE A QUESTION?

[00:25:03]

SO I'VE GOT ONE OTHER THING.

I WANT TO GO BACK TO THIS, BECAUSE THIS WILL BE THE THIS IS THE ASK FOR TONIGHT.

THIS IS GOING TO BE AN AGENDA APPROVAL, HOPEFULLY.

AND THEN I WANT TO GO AHEAD AND TALK WITH YOU VERY BRIEFLY ABOUT THIS.

I'VE GOT TO COME BACK TO COUNCIL.

WE'VE GOT TO WORK WITH EMERGICON.

WE'VE GOT TO WORK INTERNALLY A STAFF TO BRING YOU SOME FUTURE DISCUSSIONS AND SOME DECISIONS THAT YOU'RE GOING TO GIVE US SOME FEEDBACK ON FOR THE POLICY. AND IT'S GOING TO BE POLICIES THAT CENTER AROUND OUR BILLING RATES.

THAT'S GOING TO BE CALLED OUR FEE SCHEDULE EMERGICON AT THAT TIME.

AND WE HAVE REPRESENTATIVES HERE TONIGHT IF THE COUNCIL HAS ANY QUESTIONS FOR THEM.

BUT I ANTICIPATE WHEN WE MEET AGAIN, WE COME BACK TO YOU WITH SOME DATA AND SOME BEST PRACTICES AND THEN STAFF RECOMMENDATIONS.

IT'LL INVOLVE ESTABLISHING A FEE POLICY AND WHAT THAT WOULD BE AND WHAT IT WOULD NOT BE.

AND THEN COLLECTION PROCEDURES.

THERE'S SOME DECISIONS FROM A POLICY STANDPOINT THAT WE'RE GOING TO BE BRINGING TO COUNCIL AGAIN, BEST PRACTICES AND THEN WHAT WE BELIEVE WOULD SERVE THE INTEREST OF OUR COMMUNITY AND THEN MEDICAL RECORDS REQUEST.

THIS IS SOMETHING, AGAIN, THAT WE'LL BE BRINGING BACK TO COUNCIL WITH THE RECOMMENDATION THAT EMERGICON HAS THE ABILITY TO HANDLE ALL OF OUR MEDICAL RECORDS REQUEST. SO IF SOMEBODY CALLS IN AND WANTS MEDICAL RECORDS OR THERE'S AN ATTORNEY THAT WANTS TO SOME DATA, WE HAVE THE ABILITY THROUGH A POLICY TO HAND THAT OFF, TO EMERGICON AND LET THEM HANDLE IT.

IF THEY DON'T DO IT, WE HAVE TO HAVE STAFF.

AND THIS WOULD BE SOMETHING THAT'S SO COMPLEX.

WE WOULD HAVE TO HAVE SOME PEOPLE THAT ARE NOT READY TO DO SOMETHING LIKE THAT.

SO THE POINT IS, I'M GOING TO BE BRINGING SOMETHING BACK TO YOU IN DETAIL WITH RECOMMENDATIONS AND WITH THE DATA TO PRESENT TO YOU.

AND AT THAT TIME, PROBABLY I WOULD ASK EMERGICON TO COME UP AND PROBABLY DO A CO-DISCUSSION.

SO THAT CONCLUDES MY PRESENTATION AND TAKE US BACK TO THE ASK, THE ACTION ITEM TONIGHT WOULD BE TO CONSIDER APPROVING THIS CONTRACT.

ANY QUESTIONS? I'M ASSUMING THAT WHEN WE COME BACK, START SETTING POLICY.

WE'LL TALK ABOUT THE BENEVOLENCE SIDE OF IT WHEN SOMEONE CAN'T PAY OR DON'T HAVE INSURANCE.

YES, SIR. YES, SIR.

THAT WOULD BE ON THE COLLECTION SIDE.

AND AGAIN, EMERGICON'S GOT A LOT OF EXPERIENCE AND I THINK IT'LL BE A NATURAL CONVERSATION FOR THEM TO BE ABLE TO SHARE WITH US WHAT OTHER COMMUNITIES HAVE DECIDED AND BEST PRACTICES AND AND THEN ULTIMATELY US, THE POLICY MAKERS, GET TO HELP HELP ESTABLISH THAT POLICY.

EXCELLENT. CHIEF I WOULD IMAGINE THAT THE SIX AND A HALF PERCENT, THAT'S KIND OF THEIR STANDARD ACROSS THE BOARD WITH ALL OF THEIR CLIENTS.

IS THAT CORRECT? OKAY.

AND THEN THERE WAS A MENTION OF REIMBURSEMENTS AND FOR THE PAYER, MEANING THE CLIENTS, NOT US.

BUT WHAT IF I GUESS LET'S JUST START WITH HOW IS THE MONEY HANDLED? THIS IS NOT GOING TO AFFECT THE THE ACTUAL VOTING SIDE OF THIS.

BUT I JUST WANT TO UNDERSTAND.

SO WHERE DOES THE MONEY FLOW INTO AND THEN HOW IS THAT ALL HANDLES? RACHEL, YOU WANT TO ADDRESS THAT? THIS IS RACHEL.

YOU COME UP TO THE PODIUM. GOOD EVENING, MAYOR AND COUNCIL.

MY NAME IS RACHEL WILLIAMS AND I'M THE VICE PRESIDENT OF CLIENT SERVICES AT EMERGICON.

AND THAT IS ALSO A DECISION THAT CAN BE MADE BY THE CITY.

OUR BEST PRACTICE IS TO HAVE ALL GOVERNMENT PAYERS SO MEDICARE, MEDICAID, THE VA, DEPOSIT THEIR MONEY DIRECTLY INTO A CITY'S BANK ACCOUNT THAT WE WOULD HELP YOU ESTABLISH SO THAT WE CAN SEE FOR RECONCILIATION PURPOSES, BUT THAT YOU HAVE ACCESS TO THOSE PAYMENTS.

THOSE PAYERS ARE ALSO SOME OF THE QUICKEST PAYERS, OFTEN WITHIN 14 DAYS OF AN APPROVED CLAIM.

SO YOU'RE HAVING A MORE READY CASH FLOW, THE MORE COMPLICATED AND VARIED PAYMENTS OF THE COMMERCIAL INSURANCE AND THE SUPPLEMENTAL PLANS WE RECOMMEND HAVING GO INTO A BANK ACCOUNT THAT IS ALSO SHARED BUT MONITORED BY EMERGICON SO THAT WE CAN TIE THOSE VARIOUS PAYMENTS TO THE INDIVIDUAL PATIENT.

LESS CONFUSING FROM A DOCUMENTATION FOR THE CITIES PERSPECTIVE, AND WE CAN KEEP OUR BOOKS NICE, CLEAN AND TIDY.

YOU ALWAYS HAVE MONEY COMING IN, BUT YOU'RE NOT MESSING WITH THE ADDITIONAL PAPERWORK.

NOW YOU DON'T HAVE TO ADOPT THAT.

THAT'S SIMPLY OUR BEST PRACTICE FROM EXPERIENCE IN BOOKKEEPING PERSPECTIVE.

NOW, THAT SOUNDS THAT SOUNDS SMART.

SO THE FIRST ACCOUNT IS ALSO A SHARED ACCOUNT SIMPLY FROM A VISUAL.

THAT'S THAT WAY WE DON'T NEED A STAFF MEMBER TO MONITOR THAT.

EXACTLY. YOU'RE NOT SENDING STATEMENTS AND THINGS LIKE THAT TO US SO THAT WE CAN KEEP THE BOOKS NICE AND CLEAN.

YES, MA'AM. AND SO THEN HOW DO YOU HANDLE IF WE ANNUALLY MAYBE ARE UNDER THIS 106,000 WHERE WE'RE OVER THE 106,000 OF WHAT MAYBE WE OWE YOU? EXCELLENT.

WELL, THE BEAUTIFUL THING ABOUT OUR BUSINESS MODEL IS THAT WE DON'T EARN MONEY UNTIL YOU DO.

[00:30:03]

AND SO ALL OF THE WORK THAT WE'LL BE DOING AND CREDENTIALING YOU AS A NEW EMS PROVIDER IN THE STATE OF TEXAS, ALL OF THAT RUN UP WILL BE COMPLETELY FREE TO YOU.

SO THERE WON'T BE A MATTER NECESSARILY OF JUST NATURALLY FALLING INTO YOU, OWING US OR OVER PAYING.

SHOULD WE COME TO A SITUATION WHERE WE MISSPOSTED A PAYMENT TO EITHER OF OUR FAVOR, WE WOULD RECONCILE THAT IN THE COMING MONTHS PAYMENT. AND TYPICALLY HOW THAT HAPPENS IS THE MONEY THAT IS COLLECTED THAT DOES NOT GO DIRECTLY TO YOU.

SO THOSE COMMERCIAL INSURANCE PAYMENTS WILL SIMPLY DEDUCT THE COMMISSIONS EARNED AND THEN SUBMIT TO YOU A PAYMENT EVERY MONTH OF THE DIFFERENCE SO THAT THERE'S ALSO NOT NECESSARILY A LINE ITEM REQUIREMENT ON YOUR BUDGET.

OKAY. VERY GOOD. THANK YOU.

THAT WAS MY PLEASURE. THANK YOU.

I WOULD RATHER BE HORSE WHIPPED ON THE PUBLIC SQUARE THAN TO HAVE TO DEAL WITH INSURANCE COMPANIES.

THAT'S WHAT WE'RE HERE FOR.

YOU ARE YOUR SAINTS FOR EVEN VOLUNTEER TO DO IT.

WELL, WE SERVE SAINTS.

I DO WANT TO ASK, THOUGH, AT WHAT LEVEL DOES EMERGICON BEGIN TO START THE BUILDING PROCESS? I'M ASSUMING WE'LL FIND A BILLABLE EVENT AND WE'LL BE SENDING YOU DATA THAT YOU CREATE THE BILL, ANALYZE THE CHARGES TO BE PAID, OR DO WE DO ALL OF THAT AND THEN GIVE YOU THE BILL.

HOW DOES IT WORK? IT'D BE HAPPY, JUST A VERY HIGH LEVEL.

AND OF COURSE, AS WE HAVE THESE POLICY DISCUSSIONS, WE'LL DISCUSS IT MORE IN DEPTH.

BUT EVERY TIME YOUR NEW AMBULANCE IS RUN, THE CREW WILL CREATE A PATIENT CARE REPORT, A PCR THAT WILL BE ELECTRONICALLY SUBMITTED.

WHEN THEY'RE ALL APPROVED OUT OF EACH DAY'S RUNS, ALL OF THE RUNS, WHETHER THE PATIENT WAS TRANSPORTED OR SIMPLY ADDRESSED AT THE PLACE THAT THEY CALLED 911 WILL BE REVIEWED BY OUR PRE BILLING DEPARTMENT TO DETERMINE WAS THIS A BILLABLE TRANSPORTER? NO. AND DO WE HAVE ALL THE NECESSARY INFORMATION FOR THE PAYER IDENTIFIED? FROM THERE IT WILL GO TO BILLING WHERE IT WILL BE CODED AND SENT OUT.

FROM THERE, HOPEFULLY SUCCESSFULLY.

AND AS WE WORK WITH THE DEPARTMENT ON THE DOCUMENTATION TO HAVE NICE CLEAN CLAIMS, IT'LL BE PAID DEPENDING ON THE PAYERS ADJUDICATION PROCESS.

IF IT'S REJECTED FOR ANY REASON, IT WILL BE WORKED BY OUR AR DEPARTMENT UNTIL WE CAPTURE ANY REVENUE WE CAN AND THEN ANY OF YOUR CITIZENS SHOULD YOU CHOOSE TO BUILD THEM, WHICH IS ONE OF THE POLICIES YOU GET TO DECIDE ON WILL BE HANDLED WITH VELVET GLOVES BECAUSE WE KNOW THAT WE'RE SERVING THEM ON ONE OF THE HARDEST DAYS OF THEIR LIFE.

SO WE TREAT THEM WITH CARE.

BUT TO YOUR QUESTION, ALL YOUR PARAMEDICS AND EMTS WILL HAVE TO DO IS DO THE PATIENT CARE WE HANDLE THE REST? OKAY, CHIEF, DO WE DO WE HAVE A STAFF EXPENSE ALLOCATION TO DEVELOPING THIS DATA OR IS THAT PART OF OUR PLAN? BUT WE NEED TO GIVE THEM IN ORDER FOR THEM TO BUILD.

THEY'RE NOT GOING TO OBVIOUSLY WATCH OUR TRUCKS GO OUT AND COME BACK.

MAYOR PRO TEM THAT'S A GREAT QUESTION.

AND THE SHORT ANSWER IS THE GREAT THING ABOUT THIS IS OUR ELECTRONIC PATIENT CARE REPORT RIGHT NOW.

WE'VE BEEN USING IT.

AND SO ALL WE'VE GOT TO DO IS WORK WITH EMERGICON TO GET THOSE OTHER NUANCES BUILT IN.

WE'RE USING IMAGE TRANCE VERY, VERY EASY TO WORK WITH.

SO AS RACHEL WAS SAYING, WE JUST HAVE TO BUILD THAT MODEL WITHIN THE PLATFORM THAT WE ALREADY HAVE.

AND IT WILL LITERALLY BE A CHECK, A CHECK, A CHECK.

AND WHAT WHAT SHE WAS ALLUDING TO IS BEFORE THAT PATIENT CARE REPORT IS SUBMITTED TO THEM FOR BILLING, WE WILL HAVE OUR OWN INTERNAL QAQI PROCESS WITH CURRENT STAFF.

WE'RE ALREADY QAQI, ALL OF OUR REPORTS ANYWAY, AND WE HAVE THE ABILITY TO BUILD IN A BACKSTOP, SO TO SPEAK, THAT THE REPORT CAN'T EVEN BE SUBMITTED FROM THE CREWS UNLESS THEY'VE HIT ALL OF THOSE BENCHMARKS.

SO WE'RE GOING TO BE ABLE TO PROVIDE A HIGH LEVEL OF SOPHISTICATION THROUGH TECHNOLOGY THAT HOPEFULLY, AS SHE'S SAYING, WE'RE GOING TO BE ABLE TO SUBMIT CLEAN REPORTS FROM THE VERY BEGINNING.

AND IT'S ALL WITH CURRENT STAFF.

IT'S ALREADY CURRENT INVESTMENT IS WHAT WE'RE ALREADY DOING.

IF I ASK YOU A GREAT QUESTION, THAT WAS A GREAT ANSWER.

THANK YOU. OTHER QUESTIONS.

OKAY. THANK. THANK YOU VERY MUCH.

THANKS, CHIEF. MAYOR, IF YOU COULD ASK FOR A MOTION, PLEASE. SORRY.

IS THERE A MOTION? YES, I'LL MOVE TO APPROVE.

I DON'T HAVE THE ABILITY TO CLICK IN HERE.

I'LL SECOND. I HAVE A MOTION TO APPROVE BY DAN.

AND A SECOND. JUST A MINUTE.

IT'S NOT WORKING. HOLD ON A MINUTE.

NO, DON'T RESET.

OKAY. NOW TRY IT AGAIN.

[00:35:02]

THERE WE GO. PLEASE VOTE.

PASSES UNANIMOUS. THANK YOU, MAYOR AND COUNCIL.

THAT BRINGS US TO A NEED FOR EXECUTIVE SESSION AT THIS TIME.

SO LET ME SCROLL DOWN.

SO THAT BRINGS US TO SECTION TEN TO RECESS INTO EXECUTIVE SESSION.

PURSUANT TO SECTION 551.071 OF THE TEXAS GOVERNMENT CODE, THE COUNCIL RESERVES THE RIGHT TO CONVENE INTO EXECUTIVE SESSION DURING THIS MEETING FOR ANY POSTED AGENDA ITEMS OR TO RECEIVE ADVICE FROM THE ATTORNEY IS PERMITTED BY LAW.

WE WILL NOW CONVENE INTO EXECUTIVE SESSION PURSUANT TO SECTION 551.071, 551.072, 551.087. YOU COULD CALL FOR A MOTION, PLEASE.

MAYOR, IS THERE A MOTION TO CONVENE INTO EXECUTIVE SESSION? MOVE TO CONVENE.

I HAVE A MOTION BY TAMARA AND THE SECOND BY RONNIE.

PLEASE VOTE. MOTION APPROVED.

WE'RE GOING TO CONVENE AT 5:13.

ASK FOR A MOTION TO RECONVENE INTO OPEN SESSION PLEASE.

IS THERE A MOTION TO RECONVENE? SO MOVE.

USE YOUR COOKIE THING.

THERE YOU GO. YOU GOT A MOTION? I GOT A MOTION BY JIMI AND A SECOND BY RONNIE.

PLEASE VOTE. IF YOU BREAK IT.

THERE YOU GO. MOTION PASSES UNANIMOUS.

WERE IN SESSION AT 5:36.

THANK YOU, MAYOR AND COUNCIL.

THAT BRINGS US TO SECTION THREE PUBLIC PRESENTATIONS.

THREE A IS PROCLAMATIONS AND WE HAVE NO PROCLAMATIONS TONIGHT.

THAT BRINGS US TO ITEM THREE B, PRESENTATIONS.

[3.B. Presentations]

THE FIRST PRESENTATION TONIGHT IS THE TEXAS MUNICIPAL CLERKS ASSOCIATION OFFICE OF EXCELLENCE AWARDS.

THE PRESENTERS TONIGHT ARE DR.

AMY HOLT, EDUCATION DIRECTOR, AND MIRIAM SHEEHAN, ADMINISTRATIVE DIRECTOR FOR TMCA.

HELLO, I AM MIRIAM SHEEHAN, THE ADMINISTRATIVE DIRECTOR FOR TEXAS MUNICIPAL CLERKS.

FIRST OF ALL, MAYOR, COUNCIL MEMBER, CITY STAFF AND CITIZENS OF BURLESON.

WE WANT TO THANK YOU FOR HAVING US THIS EVENING.

WE ARE SO VERY EXCITED TO BE HERE TO PRESENT THIS AWARD.

I JUST WANT TO GIVE YOU A LITTLE BACKGROUND ABOUT WHAT THE TEXAS MUNICIPAL CLERKS ASSOCIATION IS.

WE ARE A PROFESSIONAL ORGANIZATION DEDICATED TO SERVING THE DEMANDS OF EXCELLENCE IN LOCAL GOVERNMENT IN TEXAS, THE ASSOCIATION OF CITY CLERKS AND SECRETARIES OF TEXAS, WHICH IS WHAT WE USED TO BE CALLED, WAS ORGANIZED IN 1952.

PROVIDING FOR CONTINUING EDUCATION AND LEADERSHIP IS A FUNDAMENTAL OBJECTIVE OF OUR ASSOCIATION.

OUR GOAL IS TO PROVIDE AN OPPORTUNITY FOR PURSUING PROFESSIONAL DEVELOPMENT THROUGH TRAINING AND PROFESSIONAL INTERACTION.

THE TEXAS MUNICIPAL CLERK CERTIFICATION PROGRAM BEGAN IN 1967 AT THE UNIVERSITY OF NORTH TEXAS.

SUCCESSFUL COMPLETION OF THE CERTIFICATION PROGRAM REQUIRES APPROXIMATELY 200 HOURS OF INDIVIDUAL HOMEWORK, COMPLETION OF FOUR EXAMS AND ATTENDANCE AT 8 12 HOUR SEMINARS.

EARNING THE TEXAS REGISTERED MUNICIPAL CLERK DESIGNATION IS A PREREQUISITE TO EARNING THIS AWARD.

TODAY, WE ARE HERE TO PRESENT THE TEXAS MUNICIPAL CLERKS OFFICE ACHIEVEMENT OF EXCELLENCE AWARD TO THE CITY SECRETARY'S OFFICE FOR THE CITY OF BURLESON.

THE AWARD WAS DESIGNED TO RECOGNIZE EXCELLENCE IN THE EFFECTIVE AND EFFICIENT MANAGEMENT OF RESOURCES AND MUNICIPAL CLERKS OFFICES TO BE CONSIDERED FOR THE AWARD A MUNICIPAL CLERK'S OFFICE MUST MEET CERTAIN STANDARDS IN AREAS SUCH AS RECORDS MANAGEMENT, GOVERNMENT TRANSPARENCY, ELECTIONS, ADMINISTRATION, OPEN MEETINGS ACT AND INNOVATIVE PROJECTS OR PROCESSES WITHIN THE OFFICE.

TONIGHT WE ARE HERE TO MAKE THIS AWARD TO YOUR CITY SECRETARY'S OFFICE, AND WE ARE SO PROUD TO DO SO.

WE IN THE STATE ASSOCIATION HAVE THE HIGHEST ESTEEM FOR THE CITY SECRETARY'S OFFICE HERE IN THE CITY OF BURLESON, HEADED BY, AS YOU KNOW, AMANDA CAMPOS. AMANDA HAS SERVED AT EVERY STATE LEVEL OFFICE THAT THERE IS IN THE TEXAS MUNICIPAL CLERKS ASSOCIATION, INCLUDING THIS YEAR AS THE TMCA PRESIDENT. SHE SERVES OUR ORGANIZATION WELL AND SHE SERVES YOUR CITY WELL.

AS YOU GUYS KNOW, WE ALSO POINT OUT THAT MONICA SOCO ON HER STAFF, JACQUELINE MUNOZ ON HER STAFF.

SUCH AN INTEGRAL PART OF THE CITY SECRETARY'S OFFICE HERE IN THE CITY OF BURLESON AND MANY OTHER AREAS, I'M SURE, BUT ESPECIALLY IN THE CITY SECRETARY'S OFFICE, THE CITY OF

[00:40:03]

BURLESON IS ONE TO BE EMULATED.

AND THAT HAS TO DO WITH THE EXCELLENCE OF YOUR CITY STAFF.

AND SO WE ARE SO EXCITED TO BE ABLE TO OFFER THIS AWARD, THIS RECOGNITION TO THE CITY SECRETARY'S OFFICE FOR THE CITY OF BURLESON.

[APPLAUSE] THANK YOU.

GET OVER HERE.

SO FIRST, I WOULD LIKE TO SAY THANK YOU TO DR.

HOLT AND MIRIAM. I AM COMING DOWN HERE TO PRESENT THIS AWARD TO US.

PART OF THIS AWARD, I WANT TO SAY, IS IN PART TO MONICA SOCO, WHO PULLED TOGETHER ALL OF MY ACHIEVEMENTS AND SAID, HEY, YOUR OFFICE IS REALLY ELIGIBLE FOR THIS AWARD.

SO I DIDN'T THINK WE WERE, BUT WE WERE GRATEFUL THAT SHE WAS ABLE TO PULL IT TOGETHER FOR US.

AND SO AT THIS TIME, I WOULD INVITE THE MAYOR AND COUNCIL TO COME DOWN AND TAKE A PICTURE WITH ME, IF YOU WOULD.

ALL RIGHT.

THAT MOVES US ON TO THE NEXT PRESENTATION.

RECOGNITION OF EMPLOYEE OF THE FOURTH QUARTER OF 2022 STAFF PRESENTER AS RICK DEORDIO, DIRECTOR OF HUMAN RESOURCES.

AND I BELIEVE TONIGHT I CAN SAY DIRECTOR OF FUN.

HR'S GO TO SET THE MOOD.

IT'S THE FESTIVE SEASON.

TRY TO BE FESTIVE.

I DON'T KNOW HOW I CAN FOLLOW THAT, THOUGH.

WOW. MAYBE I CAN FOLLOW WITH A COUPLE OF GREAT EMPLOYEES, SOME OUTSTANDING PERSONNEL HERE, AND WE'RE GOING TO TRY AND RECOGNIZE A COUPLE OF THEM FOR YOU ALL TONIGHT. FIRST, I'D LIKE TO PRESENT TO YOU THE EMPLOYEE OF THE FOURTH QUARTER, IN WHICH I HAVE THE HONOR TO RECOGNIZE TWO EMPLOYEES THAT WERE SELECTED, STEPHANIE BEARD AND BRENNAN JONES.

THE COMMITTEE COULDN'T DECIDE ON JUST ONE, GIVEN THE IMPORTANT CONTRIBUTIONS THAT EACH HAD MADE.

WHAT IS ALSO INTERESTING IS BOTH BEGAN SERVING THE COMMUNITY IN PART TIME POSITIONS AND THEN TRANSITION TO FULL TIME WHEN THE OPPORTUNITY OPENED.

STEPHANIE BEARD HAD BEEN HAS BEEN EMPLOYED WITH THE CITY FOR APPROXIMATELY FOUR AND A HALF YEARS, STARTING IN JULY OF 2018, AS A PART TIME VICTIM ASSISTANCE COORDINATOR IN THE POLICE DEPARTMENT. SHE MOVED TO FULL TIME STATUS IN OCTOBER OF 2019 AND STEPHANIE WAS SELECTED FOR HER EFFORTS TO LOCATE AND REUNITE A HOMELESS PERSON IN OUR COMMUNITY WITH FAMILY ACROSS THE COUNTRY, AS WELL AS SEEING TO HER BASIC NEEDS UNTIL THEN.

THE BROTHER, WHO HAD 20 YEARS IN LAW ENFORCEMENT WAS EXTREMELY GRATEFUL FOR STEPHANIE FOR DOING EVERYTHING WITHIN HER POWER TO PROVIDE SAFETY, COMFORT AND DIGNITY TO HIS SISTER.

STEPHANIE TAKES THESE SAME MEASURES FOR COUNTLESS CITIZENS WITHIN OUR COMMUNITY DURING TIMES OF CRISIS, AND STEPHANIE WAS UNFORTUNATELY UNABLE TO ATTEND THIS EVENING DUE TO A PERSONAL OBLIGATION.

BRENNAN JONES, THE OTHER RECIPIENT, HAS BEEN EMPLOYED WITH THE CITY FOR APPROXIMATELY FIVE AND A HALF YEARS, STARTING IN JULY OF 2017.

AS A PART TIME ANIMAL SHELTER TECHNICIAN AND ANIMAL SERVICES HE HIRED INTO A FULL TIME ANIMAL CONTROL POSITION.

IN AUGUST OF 2021, BRENNAN WAS SELECTED FOR GOING ABOVE AND BEYOND IN HIS WORK.

HE TOOK CARE OF A DECEASED PET THAT WAS KILLED BECAUSE HE DID NOT WANT THE PETS OWNER TO SEE THEIR PET IN THAT CONDITION, RESCUED ABANDONED KITTENS AFTER HOURS FOLLOWING THE CITIZENS CALLS TO MULTIPLE OTHER LOCATIONS WITHOUT HELP.

AND FOR HIS PASSION AND ASSISTED LIVING PROGRAM, TAKING CLYDE THE DOG TO WEEKLY WITH FOR WEEKLY VISITS AS A WAY TO BRING JOY TO THE RESIDENTS LIVES, TWO RESIDENTS THAT HAVE NEVER BEEN VERBAL, HAS STARTED SPEAKING OUT ABOUT BRENNAN AND CLYDE ENJOYING THEIR VISITS.

I HAVE THE HONOR TO PLEASE PRESENT BRENNAN JONES, ONE OF OUR EMPLOYEE OF THE QUARTER RECIPIENTS.

[APPLAUSE] ALL RIGHT.

[00:45:07]

AND NOW I HAVE THE HONOR TO ANNOUNCE THE EMPLOYEE OF THE YEAR WHO IS SELECTED FROM THE RECIPIENTS OF THE EMPLOYEE OF THE QUARTERS.

IN RECAP, OUR EMPLOYEE OF THE QUARTERS THIS YEAR WERE FOR THE FIRST QUARTER.

JOSH JACOBS, CURRENTLY ASSISTANT FIRE CHIEF IN THE FIRE DEPARTMENT.

HE WAS A BATTALION CHIEF WHEN HE WAS SELECTED.

SECOND QUARTER, TIFFANY LYNCH, PUBLIC SAFETY COMMUNICATION SPECIALIST, THIRD QUARTER, BEN EASON, ONE OF OUR FIREFIGHTERS.

AND AGAIN, RECOGNIZING THE FOURTH QUARTER RECIPIENTS, STEPHANIE BEARD AND BRENNAN JONES DECIDING THE EMPLOYEE OF THE YEAR IS ALWAYS TOUGH BECAUSE WE HAVE SUCH OUTSTANDING PUBLIC SERVANTS. THE COMMITTEE THIS YEAR SELECTED TIFFANY LYNCH, PUBLIC SAFETY COMMUNICATIONS SPECIALIST AND PUBLIC SAFETY COMMUNICATIONS AS EMPLOYEE OF THE YEAR.

SO PLEASE HELP ME RECOGNIZE TIFFANY LYNCH FOR EMPLOYEE OF THE YEAR.

AND I'D LIKE TO ASK HER, DIRECTOR PAUL BRADLEY, TO COME UP AND PRESENT HER WITH THE AWARD.

MIC] WE'RE GOING TO WAIT JUST A SECOND.

I DON'T KNOW IF WE'RE OKAY.

OK MAYOR AND COUNCIL.

THAT BRINGS US TO SECTION FOUR.

CHANGES TO THE POSTED AGENDA.

FOUR A IS ITEMS TO BE CONTINUED OR WITHDRAWN.

OH, I'M SORRY. COMMUNITY INTEREST.

I'M SORRY, COMMUNITY INTEREST ITEMS FIRST.

[3.C. Community Interest Items]

SORRY. COUNCIL.

I JUST SKIP RIGHT OVER COMMUNITY INTEREST ITEMS. COUNCIL IF YOU HAVE ANY COMMUNITY INTEREST ITEMS. GOT COMMENTS? YES, SIR.

CITY COUNCIL COMMENTS, PLEASE.

YES. JUST TO MAKE ONE.

HAD A GREAT PARADE, GREAT LIGHTING OF THE CHRISTMAS TREE.

AND OUR. OUR SHOW WAS TERRIFIC.

I THOUGHT SO.

VERY, VERY WELL DONE.

AND PUT ON. SECOND.

WELL, I'VE GOT QUITE A BIT, YOU KNOW, AS END OF YEAR.

SO WE ATTENDED THE EMPLOYEE LUNCHEON THE OTHER DAY AND, AND I OPTED NOT TO SAY ANYTHING AND I KIND OF REGRETTED IT.

AND I, I WANTED TO SAY TO WHAT I HAVE LEARNED FROM BEING ON COUNCIL IS THAT THERE ARE SO MANY STAFF THAT WE DON'T EVEN KNOW THAT EXIST AS EVERYDAY CITIZENS WHO LIVE IN A CITY.

I MEAN, SO MANY AND THEY'RE ALL INTEGRAL TO OUR CITY AND THEY ALL WORK HARD AND THEY'RE ALL A PART OF THE COG THAT MAKES THE WHEEL GO.

AND SO AS A CITIZEN, I WANT TO SAY THANK YOU BECAUSE OF ALL OF THE HARD WORK FROM THE ROADS AND THE POTHOLES

[00:50:10]

BEING FIXED TO THE WONDERFUL PROGRAMING THAT THE BRICK DOES.

AND RUSSELL ART, YOU KNOW, THE RUSSELL FARM EXCUSE ME, YOU KNOW, THERE'S JUST SO MANY LITTLE TINY PEOPLE THAT DON'T GET THANKED THAT ACTUALLY ARE SO INCREDIBLY IMPORTANT.

AND SO I WANT TO THANK ALL THE STAFF FOR EVERYTHING THAT YOU DO.

I DO WANT TO SAY THAT THE HR DEPARTMENT DID A FANTASTIC JOB.

I THINK THEY WERE IN CHARGE OF PUTTING THIS TOGETHER AND THE FOOD AND THE DESSERTS WERE FANTASTIC.

SO I WANT TO WISH ALL OF OUR STAFF A HAPPY HOLIDAYS.

MERRY CHRISTMAS, HAPPY HANUKKAH, HAPPY KWANZAA, HAPPY NEW YEAR.

WHATEVER IT IS YOU'RE CELEBRATING AT THIS TIME OF YEAR, I DO WANT TO SAY THAT WE HAVE HAD AN INCREDIBLE CHRISTMAS, WELL, I GUESS HOLIDAY EXTRAVAGANZA BLAST IN OUR CITY OVER THE LAST COUPLE OF WEEKS.

AND I JUST LOVE IT.

FROM THE PARADE TO THE SANTA SHOWING UP AND LIGHTING THE CHRISTMAS TREE TO THE DRONE SHOW, THAT WAS A WOW.

AND I CANNOT WAIT TO SEE IT BACK NEXT YEAR.

I'M PUTTING MY VOTE IN THE HAT FOR THAT RIGHT NOW.

BUT IT REALLY WAS PHENOMENAL.

AND I'LL BE HONEST WITH YOU, FROM BREAKFAST WITH THE SANTA TO THE LIBRARY AND TO RUSSELL FARM HAVING THEIR LITTLE CHRISTMAS THING THIS WHOLE WEEK, NONE OF THIS HAPPENS WITHOUT STAFF THAT WORK TIRELESSLY TO MAKE THIS HAPPEN, AS WELL AS VOLUNTEERS.

AND THERE'S A LOT OF VOLUNTEERS THAT VOLUNTEER SELFLESSLY EVERY SINGLE YEAR.

WELL, I DIDN'T KNOW THIS UNTIL I WAS WITH BREAKFAST WITH THE SANTA WITH SANTA THIS YEAR.

AND I WAS INSIDE SERVING FOOD A DIFFERENT ROLE THAN I WAS IN LAST YEAR.

BUT SHERRY AND LARRY SCOTT, THEY DO THIS EVERY SINGLE YEAR, YEAR AFTER YEAR, AND NO COMPLAINTS.

AND THEY HUSTLE AND BUSTLE IN THERE, CLEARING TABLES AND MAKING SURE THAT IT'S SET UP AND CLEAN FOR THE NEXT PEOPLE.

AND I HAVE TO SAY, OUR OWN MAYOR WAS VERY GREGARIOUS AND I DIDN'T KNOW HE USED TO WAIT TABLES, BUT HE HE DID A PHENOMENAL JOB AS WELL.

SO WE HAD SOME GREAT VOLUNTEERS THAT DAY ALL OVER.

THE WEATHER DIDN'T KEEP PEOPLE AWAY.

THE LINES WERE STILL PHENOMENAL.

SO I JUST WANT TO THANK ALL THE VOLUNTEERS AND STAFF WHO WORKED REALLY, REALLY HARD.

SO ON THAT NOTE, I WAS THIS COUNCIL WAS BLESSED TO BE ON A FLOAT IN THE PARADE OF LIGHTS.

AND THIS YEAR ALEX PHILLIPS AND HIS TEAM, THE EDC, THEY COMMISSIONED BRAD SMITH, A LOCAL ARTIST WHO DOES A LOT OF OF THE MURALS AROUND TOWN TO CREATE THIS WOODEN SCAPE OF OUR OLD TOWN AND PAINTED IT.

AND IT WAS ALL THE WAY AROUND OUR OUR FLOAT.

IT WAS AMAZING. IT WAS INCREDIBLE.

SO IF YOU HAVEN'T SEEN IT, I BET IT'S GOING TO COME IT'S GOING TO COME BACK YEAR AFTER YEAR AND MAYBE EVEN GET BETTER AND BETTER.

BUT I WANT TO THANK THE EDC FOR PUTTING THAT TOGETHER FOR US AND BRAD SMITH AND HIS TEAM, BECAUSE IT REALLY WAS A WONDERFUL JOB AND A LOT OF WORK.

SO WHILE WE'RE TALKING ABOUT EDC, I WANT TO CONGRATULATE ALEX PHILLIPS FOR COMPLETING THE ADVANCED ECONOMIC DEVELOPMENT LEADERSHIP PROGRAM.

I COULDN'T LET'S SEE, IT WAS THE AEDL CERTIFICATION THAT HE IS ACQUIRED, RIGHT? HE'S A GRADUATE OF THAT PROGRAM.

AND I KNOW THAT IT TOOK HIM QUITE A BIT OF TIME TO WORK THROUGH THAT AND ACHIEVE THAT.

AND I THINK THAT'S PHENOMENAL FOR US.

OH, YES. WELL, THANK YOU TO YOU COULD HAVE SAID THIS, MAYOR.

THE MAYOR WOULD LIKE TO REMIND ME AND REMIND TO TELL YOU A BIG THANK YOU ONCE AGAIN TO THE ROTARY CLUB FOR ALL OF THEIR HARD WORK IN PUTTING ON THIS PARADE EVERY SINGLE YEAR. AND THEIR VOLUNTEERS ARE PHENOMENAL FROM KEEPING US ALL SAFE TO LINING US ALL UP AND JUST KEEPING TRACK OF EVERYBODY AND PUTTING ALL THE FLOATS IN THE RIGHT ORDER. SO THANK YOU ROTARY FOR THAT.

SO AGAIN, I WANT TO WISH THE ENTIRE CITY CITIZENS, THOSE WHO WORK IN OUR CITY, A WONDERFUL HOLIDAY SEASON FILLED WITH THE LOVE OF FAMILY AND THE JOY OF BEING TOGETHER AT THIS TIME OF THE YEAR.

SO I WANT TO TALK ABOUT SOME OF THE SAME STUFF WE'VE ALREADY MENTIONED.

BUT ALSO NOVEMBER 30TH, WE HAD OUR TOYS FOR TOTS PUT ON BY BY THE MARINE CORPS AND EVERYTHING THAT WE DID OUT AT CHISINAU.

I UNDERSTAND THAT WE COLLECTED OVER 3500 TOYS, MEANING THAT THERE WILL BE OVER 1700 CHILDREN THAT ARE GOING TO RECEIVE TOYS THAT WOULDN'T OTHERWISE HAVE A CHRISTMAS.

THAT WAS THE FIRST YEAR THEY PUT THAT ON.

SO I'M REALLY EXCITED TO SEE WHAT THOSE NUMBERS WILL BE NEXT YEAR AND MOVING ON.

AND THEN, OF COURSE, AS ALREADY MENTIONED, THE WONDERFUL FESTIVITIES WE HAD, YOU KNOW, CELEBRATING THE BIRTH OF JESUS, OUR LORD AND SAVIOR OVER THIS LAST WEEKEND, WE HAD THAT DRONE SHOW. I CANNOT SAY ENOUGH GOOD ABOUT THE DRONE SHOW.

[00:55:02]

WHEN I WAS WATCHING THE DRONE SHOW, I WAS ACTUALLY LOOKING AT A LOT OF THE THE CROWD BECAUSE I WANTED TO SEE I WANTED TO SEE HOW THEY RESPONDED TO IT AND WHETHER OR NOT IT WAS RECEIVED WELL. WHAT STUCK OUT TO ME WAS I SAW YOUNG PARENTS THAT HAD INFANTS WITH THEM.

THE INFANTS WEREN'T SCREAMING.

THEY WEREN'T SCARED BECAUSE THERE WAS NO BOOMS. SAME THING GOES, I SAW PEOPLE WALKING AROUND WITH LITTLE SMALL PETS THAT ALSO WEREN'T FRIGHTENED.

AND I'M SURE WE HAD VETERANS THERE THAT MIGHT BE SUFFERING WITH SOME DIFFERENT PTSD AND THINGS THAT WERE ABLE TO ENJOY IT AS WELL.

SO NOT ONLY WAS IT REALLY ENJOYABLE TO WATCH AND I THOUGHT VERY, VERY COOL, BUT ALSO IT WAS INCLUSIVE IN A WAY THAT I DON'T THINK WE COULD HAVE DONE ANY OTHER WAY.

SO MY HAT'S OFF TO YOU ALL FOR THAT, FOR BEING ABLE TO PUT THAT TOGETHER, BECAUSE, I MEAN, THERE WAS NO CRYING BABIES.

THERE WAS NO DOGS GETTING SCARED AND RUNNING AWAY AND ALL THAT KIND OF THING.

IT WAS IT WAS WELL DONE.

GOOD JOB, EVERYBODY.

THANK YOU. AND THANK YOU TO ALL OF OUR CITY STAFF FOR ALL THIS PAST YEAR.

AND LIKE TAMARA SAID, YOU ALL DO AN INCREDIBLE JOB.

THE ALL THE GOOD IN THE CITY IS ALL IT'S ALL Y'ALL.

SO THANK YOU. RICK SAID THANKS TOO.

OK. TAMARA IS ABSOLUTELY RIGHT ON EVERYTHING.

RUSSELL FARMS IS JUST A LITTLE DIAMOND THAT PEOPLE DON'T REALIZE IS OUT THERE.

THEY NEED VOLUNTEERS.

THEY. THE OTHER NIGHT WE STOPPED BY ON THE WAY TO CHURCH AND THEY WERE SERVING CHOCOLATE.

AND WE STAYED AND SERVED CHOCOLATE A LITTLE BIT.

AND LUCKILY, A COUPLE OF VOLUNTEERS WALKED UP THE DAY OF THE BREAKFAST.

YOU KNOW, I'M BUSTING TABLES WITH SHERRI AND LARRY.

SHERRY'S ON OUR PARKS COMMITTEE, AND THE LADY IS ALL IN ON THIS STUFF.

AND I JUST WANTED TO LET THEM KNOW HOW MUCH I ENJOYED WORKING WITH THEM, EVEN CLEANING UP TO SPILLED ORANGE JUICE AND GOT A FEW HUGS OUT OF PEOPLE.

IT WAS IT WAS REALLY.

IT REALLY IS. AND THEN YOU GOT THE EMPLOYEE LUNCHEON THAT EVERYBODY UP HERE REALIZES THAT WE JUST SAY YES AND NO.

YOU'RE THE GUYS THAT MAKE IT HAPPEN.

AND THEN I KIND OF MESSED UP MY SPEECH A LITTLE BIT OUT THERE.

BUT THE POINT CAME ACROSS IS HOW MUCH WE CARE ABOUT YOU ALL.

AND WE REALLY DO APPRECIATE IT.

OKEE DOKE.

NOW WE'LL MOVE ON TO SECTION FOUR, CHANGES TO THE POSTED AGENDA, 4A, ITEMS TO BE WITH CONTINUED OR WITHDRAWN.

[4.CHANGES TO POSTED AGENDA]

AT THIS TIME WE DO HAVE AN ITEM THAT WILL BE WITHDRAWN BECAUSE REQUESTS BY THE APPLICANT, IT'S 7A, UNDER DEVELOPMENT SERVICES AT THAT TIME. WHEN IT COMES FORWARD THOUGH, COUNSEL, I WILL ANNOUNCE IT AGAIN AND THEN MAKE THE FORMAL ANNOUNCEMENT THAT THE APPLICANT WITHDREW THAT.

THE NEXT ITEM IS 4 B, ITEMS TO BE WITHDRAWN FROM THE CONSENT AGENDA FOR A SEPARATE DISCUSSION BY THE CITY COUNCIL STAFF OR MEMBERS OF THE PUBLIC, AND ATTENDANCE AND ITEMS TO BE ADDED TO THE CONSENT AGENDA REQUIRE AN OFFICIAL VOTE BY THE CITY COUNCIL AT THIS TIME AS THE PRESENTER OF ITEM 6B, CONSIDER APPROVAL OF AN ORDINANCE AMENDING THE CITY OF BURLESON CODE OF ORDINANCES CHAPTERS 2, 610, 18, 44, 46, 62 AND 86 AMENDING THE NUMBER OF VOTING MEMBERS AND THE TERMS OF THE MEMBERS. THIS IS BEFORE YOU.

ON FIRST READING, I RESPECTFULLY REQUEST TO MOVE THIS ITEM TO THE JANUARY 9TH, 2023 REGULAR COUNCIL MEETING.

AT THAT TIME, IT WILL NOT BE LISTED ON CONSENT AGENDA, BUT RATHER LISTED UNDER GENERAL SECTION OF THE ITEM, ALLOWING MORE PARTICIPATION FROM THE PUBLIC AND FROM THE COUNCIL AT THE TIME. WITH THAT I HAVE NO OTHER ITEMS AND LIST THE CITY MANAGER OR A MEMBER OF THE CITY COUNCIL OR STAFF WOULD LIKE TO REMOVE ANY OTHER ITEMS . OKAY, AT THIS TIME. THEN WE WILL MOVE ON TO SECTION FIVE CITIZENS APPEARANCE.

EACH PERSON IN ATTENDANCE WHO DESIRES TO SPEAK TO THE CITY COUNCIL ON AN ITEM NOT POSTED ON THE AGENDA SHALL SPEAK DURING THIS SESSION.

A SPEAKER CARD MUST BE FILLED OUT AND TURNED IN TO MY OFFICE PRIOR TO ADDRESSING THE CITY COUNCIL.

EACH SPEAKER WILL BE ALLOWED 3 MINUTES, EACH PERSON IN ATTENDANCE WHO DESIRES TO SPEAK TO THE CITY COUNCIL ON AN ITEM POSTED ON THE AGENDA SHALL SPEAK WHEN THAT ITEM IS CALLED FORWARD FOR CONSIDERATION.

AT THIS TIME I HAVE NO SPEAKER CARDS.

IS THERE ANYBODY IN THE AUDIENCE WHO WOULD LIKE TO ADDRESS THE CITY COUNCIL ON AN ITEM NOT POSTED ON THE AGENDA? I SEE NONE. WE WILL MOVE ON TO SECTION SIX, THE CONSENT AGENDA.

[6. CONSENT AGENDA]

ALL ITEMS LISTED ARE CONSIDERED TO BE ROUTINE BY THE CITY COUNCIL AND WILL BE ENACTED IN ONE MOTION.

THERE WILL BE NO SEPARATE DISCUSSION OF THE ITEMS. APPROVAL OF THE CONSENT AGENDA AUTHORIZES THE CITY MANAGER TO IMPLEMENT EACH ITEM IN ACCORDANCE WITH STAFF RECOMMENDATIONS.

TONIGHT, YOUR CONSENT AGENDA NOW CONSISTS OF ITEM SIX A.

AND THEN ITEMS 6 C THROUGH 6P AND ITEM 6P WAS LISTED ON AN ADDENDUM LEGALLY POSTED WITHIN THE

[01:00:04]

72 HOURS.

MAYOR, IF YOU COULD ASK FOR A MOTION, PLEASE.

IS THERE A MOTION ON THE CONSENT AGENDA? SECOND.

I GOT A MOTION BY RONNIE AND THE SECOND BY JIMMY.

PLEASE VOTE. PASSES UNANIMOUS.

THANK YOU, MAYOR AND COUNCIL.

SORRY. THANK YOU, MAYOR AND COUNCIL.

THAT BRINGS US TO SECTION SEVEN, DEVELOPMENT APPLICATIONS.

[7.A. 2220 W FM 917 (Case 22-125): Hold a public hearing and consider approval of an ordinance for a zoning change request from “A”, Agricultural to “GR”, General Retail for a 13.20 acre site. ]

SEVEN A HAS BEEN WITHDRAWN.

THAT WAS 2220 WEST FM 917, CASE 22- 125 WAS TO HOLD A PUBLIC HEARING AND CONSIDER APPROVAL OF AN ORDINANCE FOR A ZONING CHANGE REQUEST FROM A, AGRICULTURAL TO GENERAL RETAIL FOR 13.

THIS WAS BEFORE YOU ON FIRST AND FINAL READING.

HOWEVER, THE APPLICANT HAS APPLIED FOR A WITHDRAWAL AND HAS WITHDRAWN THIS ITEM.

WE CAN MOVE ON NOW TO SECTION EIGHT.

GENERAL. WE HAVE ALREADY DISPOSED OF EIGHT A PRIOR TO THE CONSENT AGENDA.

AT THIS TIME WE'LL MOVE ON TO EIGHT B AND EIGHT C, WE'LL CALL BOTH OF THOSE FORWARD AT ONE TIME FOR ONE PRESENTATION, BUT THEY WILL BE ENACTED WITH TWO SEPARATE MOTIONS.

[8.B. Consider an ordinance amending the City budget for fiscal year 2022-2023 by increasing appropriations in the Golf Fund in the amount of $628,000 for equipment and improvements at Hidden Creek Golf Course, and finding that this ordinance may be considered and approved at only one meeting because time is of essence. (First and Final Reading) (Staff Presenters: Martin Avila, Director of Finance; Jen Basham, Director of Parks & Recreation)]

SO EIGHT B IS TO CONSIDER AN ORDINANCE AMENDING THE CITY BUDGET FOR FISCAL YEAR 2020 TO 2023 BY INCREASING APPROPRIATIONS IN THE GENERAL IN THE GULF FUND IN THE AMOUNT OF 628,000 FOR EQUIPMENT IMPROVEMENTS AT HIDDEN CREEK GOLF COURSE AND FINDING THAT THIS ORDINANCE MAY BE CONSIDERED AND APPROVED AT ONLY ONE MEETING BECAUSE TIME IS OF THE ESSENCE.

SO THIS IS BEFORE YOU ON FIRST AND FINAL READING.

EIGHT C IS CONSIDER APPROVAL OF A CONTRACT WITH FLEETWOOD SERVICES FOR FURNISHING AND REPLACEMENT OF 16 BUNKERS AT HIDDEN CREEK GOLF COURSE IN THE AMOUNT NOT TO EXCEED

[8.C. Consider approval of a contract with Fleetwood Services for furnishing and replacement of 16 bunkers at Hidden Creek Golf Course in the amount not to exceed $331,606. (Staff Presenter: Jen Basham, Director of Parks and Recreation)]

$331,606. THE STAFF PRESENTER TONIGHT IS JEN BASHAM, DIRECTOR OF PARKS AND RECREATION.

MS. BASHAM. THANK YOU.

GOOD EVENING, MAYOR AND COUNCIL.

SO MARTIN AND I ARE GOING TO SWITCH IT UP.

HE'S GOING TO PRESENT ALL OF THE IMPROVEMENTS AND I'M GOING TO TALK FINANCE.

JUST KIDDING.

OKAY. SO WHAT WE'RE GOING TO GO THROUGH THIS EVENING IS AN AMENDMENT OUTLINE.

I'M GOING TO TALK ABOUT SOME OF THE REPAIR DEFERRED MAINTENANCE THAT WE'VE ALREADY DONE.

THE GOLF COURSE HAS BEEN WORKING OVER THE PAST TWO YEARS TO REALLY HIT QUITE A FEW ITEMS. WE'VE LISTED THOSE ON THE LEFT SIDE, OUR IRRIGATION PUMP STATION AND PUMP HOUSE THAT JUST WE ORDERED IT OVER A YEAR AGO.

IT JUST GOT INSTALLED THIS FALL AND WE CAME LIMPED IN GETTING THAT DONE.

BUT IT'S BEAUTIFUL NOW AND IT'S FUNCTIONING IN OUR IRRIGATION SYSTEMS IN GREAT SHAPE.

WE'RE REPAIRING ONE OF OUR WELLS, OUR PRACTICE BUNKER.

WE'VE DONE A TON OF RANGE IMPROVEMENTS AND A BIG THING THAT IS BOTH ESTHETIC AND AFFECTS PLAYABILITY IS WE SPENT $50,000 ON CLEANING UP OUR CANOPY OF OUR TREES LAST YEAR AND WE HAD THAT ALSO SCHEDULED TO DO MORE THIS YEAR.

WHEN YOU HAVE THAT LARGE OF A PROPERTY TREE, MAINTENANCE IS AN ONGOING THING.

AND SO WE'RE TACKLING A LOT OF YEARS OF IT'S NOT REALLY HITTING THAT AERATION OF OUR GREENS AND FAIRWAYS STARTED THIS LAST YEAR AND ONE OF THE ITEMS WILL BE PRESENTING THIS EVENING IS A PIECE OF EQUIPMENT THAT WILL ASSIST IN THAT.

WE'VE REPAIRED OVER 1000 IRRIGATION HEADS AND THEN DUE TO A WINTER STORM, WE ACTUALLY HAD THE FORTUNE TO RENOVATE OUR CLUBHOUSE THIS LAST FISCAL YEAR WHEN WE BROUGHT OUR BUDGET FORWARD.

THIS WAS THE FIRST YEAR WE DECIDED TO BRING FORWARD A CAPITAL PLAN FOR OUR GOLF COURSE.

SO WE'VE HAD A PARKS AND RECREATION CIP, BUT WE HAD NOT REALLY ADDRESSED ANYTHING FROM A HOLISTIC VIEW AT THE GOLF COURSE.

AND SO ONE OF THOSE ITEMS WAS TO ADDRESS THE AGING BUNKERS THERE IN POOR CONDITION.

AND SO WE MADE A FIVE YEAR PLAN TO ADDRESS THIS OVER A PERIOD OF TIME.

THE REQUEST THAT WE'RE BRINGING TO THIS EVENING IS TO ACTUALLY CONSOLIDATE THAT FROM A FIVE YEAR PLAN TO A ONE YEAR PLAN TO REPAIR QUITE A FEW DRAINAGE AREAS THAT WERE SEEING SOME ISSUES. WE'VE HAD DROUGHT FOR A WHILE, AND SO THIS YEAR WE'RE SEEING A LOT OF RAIN AND WE'RE SEEING THE UNDERMINING OF CART PATH.

WE'RE SEEING IT SEEING IT DRAIN ACROSS SOME OF OUR FAIRWAYS.

AND I'LL SHOW YOU SOME PICTURES OF THAT.

ONE OF THE OTHER THINGS WAS THAT WE DECIDED TO ADD $10,000 ANNUALLY TO REPAIR OUR CART PATH.

AFTER REALLY LOOKING AT THE SETTLING FROM THIS YEAR AND BUDGET ALREADY BEING DONE, WE REALLY REALIZED WE NEEDED TO HIT THAT PRETTY HEAVY.

SO WE ARE REQUESTING $100,000 TO ADDRESS THE MAJOR AREAS OF FAILURE THIS YEAR AND THEN TO ASSIST WITH THE AERATION OF OUR GREENS AND FAIRWAYS.

WE'RE ASKING FOR A BLADE AERATOR.

SO THE FIRST ITEM THAT YOU'LL SEE THIS EVENING IS THE REPLACEMENT OF THE BUNKERS.

THE BIG THING THAT YOU'LL SEE IS THE CURRENT HOLE 18 AFTER A RAIN EVENT, YOU'LL SEE THE LINERS AROUND THE EDGE.

THE SAND HAS PITTED TO THE FALL.

THE DRAINS ARE NOT FUNCTIONING.

SO THE WATER POOLS THERE FOR QUITE A BIT OF TIME BEFORE WE CAN GET IT OUT OF THERE.

ALL OF THOSE BUNKERS DO HAVE DRAINS IN THEM, SO THEY SHOULD DRAIN.

[01:05:04]

AND THEN ON THE RIGHT YOU'LL SEE THE NEW SYSTEM THAT WE'VE PUT FOR OUR PRACTICE BUNKER, WHICH IS A BETTER BILLY BUNKER SYSTEM.

THIS SYSTEM ESSENTIALLY TAKES OUT ALL THAT SAND, TAKES THE LINER OUT, IT PUTS A LAYER OF PEA GRAVEL DOWN SO IT'S PERMEABLE.

AND THEN THEY TAKE ESSENTIALLY LIKE A REALLY HOT GLUE AND IT BEDS IT IN.

SO YOU CAN STILL PERMEATE AFTER WATER AND IT CAN HIT THE DRAIN.

BUT IT DOESN'T SIT LIKE THAT.

AND YOU'LL NEVER SEE A LINER BE EXPOSED LIKE YOU SEE IT HERE.

IT HAS A BETTER RETURN ON IT SO WE CAN GET OUR BUNKERS BACK UP WITHIN A MUCH QUICKER TIME FRAME AND IT REQUIRES MUCH LESS MAINTENANCE ON OUR STAFF.

AND WE DID ISSUE A REQUEST FOR BID AND WE RECEIVED FOUR BIDS BACK.

WE THE LOWEST BID THAT WE RECEIVED WAS FOR 301,460 AND WE'RE ADDING 10% CONTINGENCY TO THAT CONTRACT.

AND IF THIS IS APPROVED AND AWARDED THIS EVENING, THIS PROJECT WOULD BE SCHEDULED TO BE COMPLETE BY THE END OF MARCH.

SO ONCE WE REALLY START HITTING TOURNAMENT AND SPRING SUMMER PLAY, THIS WILL BE A COMPLETE ENHANCEMENT TO THE COURSE.

THE SECOND ISSUE THAT YOU'LL SEE IS DRAINAGE.

SO THIS IS A PICTURE UNDER HOLE NINE, BUT WHAT YOU DON'T SEE IS THE INLET ON THE OTHER SIDE OF THE FAIRWAY IS ALSO CLOGGED AND IT'S CREATING A DRAINAGE ISSUE ACROSS THE FAIRWAY AS WELL AS UNDERMINING THIS CART PATH.

AND IN THE DRAINAGE AREAS THAT YOU SEE LISTED HERE, THAT'S A CURRENT ISSUE.

SO WE'LL BE ADDRESSING THOSE CART PATHS AS WELL.

WE ARE VERY FORTUNATE THAT OUR PUBLIC WORKS TEAM IS ACTUALLY HELPING US OUT WITH THESE PROJECTS AND THEY'RE ESTIMATING IT TO BE $145,000 AND THEY WILL DO THIS WORK IN HOUSE.

THE CART PATH REPAIRS..

BEFORE YOU MOVE ON. THE LAST PICTURE.

THIS DANGEROUS, THIS THING.

IT HAS TO BE REPAIRED BECAUSE WELL, RICK AND I'VE SEEN THIS THING SEVERAL TIMES, AND I TOLD BRIAN THAT THERE WASN'T ANY QUESTION ABOUT IT. SOMEONE COULD GET SERIOUSLY HURT RIGHT THERE.

YES, SIR. THE NEXT ITEM THIS EVENING IS THE CART PATH REPAIR.

SO LIKE I SAID EARLIER, WE BUDGETED 10,000 A YEAR TO START REPLACING SECTIONS.

ONCE WE REALLY STARTED TAKING A LOOK AT IT, WE SAID, GOSH, THIS IS QUITE A BIT THAT WE'D LIKE TO TACKLE.

SO WE'VE LISTED ALL THE HOLES THAT WILL BE ADDRESSING CART PATH REPAIRS THIS YEAR AND WE'RE PROJECTING THIS COST TO BE $100,000 AND WE WILL WORK WITH OUR EXISTING CONCRETE CONTRACTOR TO COMPLETE THE WORK.

SO WE HAVE PUBLIC WORKS HAS A CONTRACT WITH JASCO AND SO WE WILL UTILIZE THAT CONTRACT TO GET THESE IMPROVEMENTS DONE.

AND THE LAST ITEM THAT WE HAVE FOR CONSIDERATION THIS EVENING IS A FAIRWAY SHOCKWAVE AERATOR.

AND JAMES IS HERE.

IF YOU WANT TO HEAR ABOUT ALL THE COOL THINGS THAT THIS DOES.

BUT ESSENTIALLY WE DID MULTIPLE SOIL SAMPLES THIS SUMMER AND OUR GROUND IS REALLY HARD AND IT'S REALLY COMPACTED AND IT'S NOT ABLE TO ABSORB ANY NUTRIENTS.

AND SO WE HAVE GOT TO FIND A WAY TO GET THAT COMPACTED SOIL, SOME AIR IN IT SO THAT IT CAN ABSORB THE NUTRIENTS.

THIS PURCHASE COST IS $24,000, WHICH IS SOMETHING THAT'S BELOW COUNCIL THRESHOLD.

SO IT WOULD BE APPROVED ADMINISTRATIVELY AND FLEET SERVICES WILL GET THIS PURCHASED FOR US IF IT IS APPROVED THIS EVENING.

SO THE TOTALS FOR ALL OF THE PROJECTS THAT YOU CAN SEE IS 628,000.

THAT DOES INCLUDE A 10% CONTINGENCY.

SO IF WE DO NOT NEED THAT, THAT WILL STAY SEPARATE.

BUT THE BIG THING THAT WE WANT TO SAY THIS EVENING IS THAT WE WILL BE FUNDING THESE PROJECTS AT OUR ENDING FUND BALANCE AS OF 930 WAS A LITTLE OVER SIX AND A HALF MILLION, WHICH IS OVER $1,000,000 MORE THAN OUR ESTIMATE OF 5.5 MILLION.

SO WE DO HAVE THE FUNDING AVAILABLE TO DO ALL OF THESE PROJECTS WITHOUT IT AFFECTING ANY OF OUR OTHER PROJECTS RIGHT NOW.

WE DID TAKE THIS TO PARK BOARD LAST THURSDAY AND THEY UNANIMOUSLY SUPPORTED THIS AS PRESENTED.

THERE WAS ONE THING THAT I LEARNED THE OTHER DAY ABOUT THE TREES ON I-35.

I'VE ALWAYS WONDERED WHY WE DIDN'T CLEAN THEM UP MORE.

AND THEN I REALIZED I WAS TOLD THAT TEXTILE OWNS THOSE.

AND THAT'S KIND OF AN ISSUE TO GET THEM OUT, TO GET THOSE CLEANED UP.

I'M FOR THIS. ABSOLUTELY.

IF WE'RE GOING TO KEEP THIS GOLF COURSE, WHICH I WON'T TELL YOU, WE'VE GOT TO STEP UP.

I WANT TO GET IT DONE.

IF WE'RE GOING TO HAVE IT, LET'S BE PROUD OF IT.

AND THIS IS NOT WE'RE NOT PROUD OF IT RIGHT NOW.

ANYBODY ELSE? YEAH.

RICK AND I'VE BEEN OUT THERE SEVERAL TIMES, SO EVERYTHING THAT YOU MENTIONED, JEN AND I CAN SPEAK FOR MYSELF, I'M IN FULL SUPPORT OF THIS.

WE DO NEED TO DO THE WORK.

AND SOME OF IT IS CRITICAL.

BUT THEY'VE ALSO HADN'T SAID HOW MANY ROUNDS OF PLAY THEY'VE HAD THIS YEAR.

BUT I THINK IT'S A RECORD.

IT IS THE LAST.

WE HAVE HAD THREE PROGRESSIVE YEARS OF RECORD ROUNDS PLAYED AS WELL AS REVENUE.

SO LAST YEAR WE ENDED THE YEAR RIGHT UNDER 2 MILLION AT 1.9 AND SOME CHANGE, WHICH IS $400,000 MORE THAN THE HIGHEST GROSSING YEAR THE COURSE HAS EVER SEEN.

[01:10:08]

I THINK THESE IMPROVEMENTS ONLY MAKE THAT GO UP FURTHER.

SO, YES, I WAS REALLY IMPRESSED WITH YOUR MANAGER AND HIS KNOWLEDGE.

HE SAT BACK TO GET THE BIG HEAD DOWN BACK THERE.

OKAY. ANYWAY, I WAS ASKING QUESTIONS, HOW DO WE GO TO THE NEXT LEVEL ON THIS? AND SO I STARTED ASKING AROUND AND NEARLY A BUNCH OF THEM SAID THAT OUR GREENS WAS SQUISHY.

SO THEY WEREN'T FIRM.

THEY WEREN'T SO JUST, JUST LITTLE DETAILS.

AND I'M NOT A GOLFER.

WHEN I DO PLAY GOLF, IT'S AN EMBARRASSMENT.

BUT IT REALLY THE THING ABOUT IT IS IT'S THE LITTLE DETAILS THAT PEOPLE ARE LOOKING FOR THAT THEY'RE TRYING YOU'RE TRYING TO GET DONE.

AND I'M FOR ALL OF THIS.

YOU KNOW, WE'VE GOT TO BE CAREFUL, MINDFUL OF THE MONEY.

BUT I WANT SOMEBODY I WANT PEOPLE TO TALK ABOUT THE BURLESON GOLF COURSE.

OKAY? YES, SIR.

ARE WE READY? I CAN SAY ONE MORE THING.

IN RESPECT TO WHAT YOU'RE SAYING, MAYOR FLETCHER, THE I PLAYED EVERY MUNICIPAL COURSE IN FORT WORTH, EVERYONE IN ARLINGTON, I BELIEVE, AND SEVERAL OTHER PRIVATE COURSES.

HIDDEN CREEK GOLF COURSE IS ALMOST UNIQUE.

IT HAS THE SKILL LEVEL REQUIREMENT TO SATISFY A LOW HANDICAP GOLFER.

AND IT ALSO IS A COURSE THAT'S FORGIVING ENOUGH THAT A HIGH HANDICAP GOLFER LIKE MYSELF CAN HAVE A GOOD TIME AND NOT FEEL LIKE HE'S BEEN OVERMATCHED BY THE COURSE ITSELF.

AND I THINK THAT'S ONE OF THE REASONS WHY IT'S SO POPULAR.

BUT WE PUT OURSELVES IN THE COMPETITION FOR GOLF, GREEN FEE MONEY, AND WE POSITIONED OURSELVES VERY WELL, IN MY OPINION. BUT THE HONEST IS THAT WE HAVE TO KEEP THE COURSE UP TO THE LEVEL THAT THESE PEOPLE EXPECT FOR THEM TO COME IN HERE.

AND I FEEL LIKE THIS IS ONE VERY IMPORTANT KEY TO MAKING SURE THAT WE MAINTAIN THE CONDITION THAT THE COURSE SHOULD BE KEPT IN.

LONG TERM I THINK IT'S GOING TO BE A GOOD INVESTMENT.

YOU'RE DOING GOOD, JEN. I APPRECIATE WHAT YOU DO.

THANK YOU. I WON'T TAKE ANY CREDIT, THOUGH.

JAMES HAS BEEN INCREDIBLE AT THE COURSE.

THAT'S HIS MANAGEMENT.

LOOK AT THIS. THAT'S GOOD.

WE READY FOR A MOTION? AT THIS, I WAS GOING TO SAY, AT THIS TIME, IF YOU COULD MAKE A MOTION ON 8 D, THE ORDINANCE AMENDING THE CITY BUDGET FUNDS, I'LL MAKE THAT MOTION TO APPROVE 8C, 8D I'M SORRY.

I GOT A MOTION BY DAN AND A SECOND BY RICK, PLEASE VOTE.

PASSES UNANIMOUS.

THANK YOU, MAYOR AND COUNCIL.

AND NOW, IF YOU COULD MAKE THE MOTION ON THE CONTRACT WITH FLEETWOOD SERVICES.

IS THERE A MOTION? MOVE TO APPROVE.

OH, RONNIE, YOU GOT FIRST.

I'LL GO SECOND. CLICKY THING BROKE.

SECONDS NOT WORKING.

MAYOR, IF YOU COULD JUST STATE THAT SHE MADE THE SECOND.

I HAVE A MOTION BY RONNIE AND A SECOND BY TAMARA, PLEASE VOTE.

DO? YEAH. HE WORKED ON THAT.

MOTION PASSES. UNANIMOUS.

THANK YOU, MAYOR AND COUNCIL.

THAT BRINGS US TO ITEM EIGHT RD.

THIS IS TO CONSIDER APPROVAL OF A MINUTE ORDER RATIFYING THE BURLESON COMMUNITY SERVICES DEVELOPMENT CORPORATION'S ACTIONS TONIGHT APPROVING A RESOLUTION AUTHORIZING A CONTRACT

[8.D. Consider approval of a minute order ratifying the Burleson Community Service Development Corporation’s action to approve a resolution authorizing a contract with Marilyn Bleeker for the acquisition of approximately 13 acres of real property at or near 2410 SW Hulen St, Burleson, Johnson County, Texas and authorizing the expenditure of funds. (Staff Presenter: Jen Basham, Director of Parks and Recreation)]

WITH MARILYN BLEECKER FOR THE ACQUISITION OF APPROXIMATELY 813 ACRES OF REAL PROPERTY AT OR NEAR 2410 SOUTHWEST HULEN STREET, BURLESON, TEXAS, AND AUTHORIZING THE EXPENDITURES OF FUNDS.

TONIGHT'S STAFF PRESENTER IS ONCE AGAIN JEN BASHAM, DIRECTOR OF PARKS AND RECREATION.

ALL RIGHT. SO I'M GOING TO GO THROUGH A FEW ITEMS THIS EVENING BEFORE WE GET INTO THE TERMS AND FUNDING.

BUT ESSENTIALLY WHAT WE WANT TO TALK ABOUT IS THE HISTORY OF COMMUNITY PARK AND THE PROPERTY ACQUISITION THAT WE'VE DISCUSSED FOR A FEW YEARS, WHAT TYPICAL AMENITIES EXIST IN THESE PARKS, THE REDEVELOPMENT OF THE HIDDEN CREEK CORRIDOR AND THEN THE SITE THAT WE'RE DISCUSSING THIS EVENING.

SO THE COMMUNITY PARK HAS BEEN IDENTIFIED IN 2019 AS PART OF OUR PARKS AND REC MASTER PLAN AS A TOP PRIORITY.

IT'S SOMETHING THAT OUR COMMUNITY HAS BEEN ASKING FOR.

IT'S ALSO SOMETHING THAT WAS IDENTIFIED AS A PRIORITY IN THE CITY COUNCIL STRATEGIC PLAN THIS YEAR.

COUNCIL MET ON IN OCTOBER AND NOVEMBER TO DISCUSS THE POSSIBLE LOCATIONS FOR A COMMUNITY PARK.

AND THE PROPERTY THAT WE'RE BRINGING FORWARD THIS EVENING IS WHAT COUNCIL HAS DIRECTED THE CITY MANAGER TO MOVE FORWARD WITH.

JUST A BRIEF BACKGROUND ON WHAT GOES INTO A COMMUNITY PARK.

SO 16 TO 99 ACRES, BUT ON AVERAGE A COMMUNITY PARK IS 40 ACRES.

THESE ARE NOT NEIGHBORHOOD PARKS.