>> I'M GOING TO OPEN THE SESSION EVERY 5:33. [1. CALL TO ORDER] [00:00:03] I DON'T HAVE A WRITTEN AND BRAG MAIL LISTING OUR INVOCATION, PLEASE RISE AND REMAIN STANDING FOR OUR PLEDGES. >> LET'S PRAY. FATHER IN JESUS NAME LORD, I PRAY A BLESSING TODAY ON THE CITY COUNCIL, ON THE CITY. LORD AS WE'VE JUST CELEBRATED THE 246TH BIRTHDAY OF THIS COUNTRY LORD, WE THANK YOU FOR SUSTAINING IT, BLESSING IT AND LORD, WE PRAY FOR YOUR CONTINUED BLESSING. HERE IN BURLESON ON THESE LEADERS AND ALL THE LEADERS THROUGHOUT THIS CITY IN JESUS NAME. AMEN. ALLEGIANCE] >> GOOD EVENING, MAYOR AND COUNCIL. [2A. Proclamations] THAT BRINGS US TO SECTION 2, PUBLIC PRESENTATIONS. TONIGHT UNDER 2A, UNDER PROCLAMATIONS, [NOISE] WE DO HAVE A PROCLAMATION. IS A PROCLAMATION RECOGNIZING JULY AS PARK AND RECREATION MONTH. THE RECIPIENT IS JEN BASH, PARKS AND RECREATION DIRECTOR, BUT I ASSUME IT'S NOT GOING TO BE JUST JEN. SHE LOOKS LIKE SHE BROUGHT A CROWD WITH HER, SO WE WELCOME THEM UP. [LAUGHTER] MAYOR. >> NOW THEREFORE, I MAYOR CHRIS FLETCHER ON BEHALF OF THE CITIZENS OF BURLESON, AND THE ENTIRE CITY COUNCIL, HEREBY PROCLAIM JULY 2022 AS PARKS AND RECREATION MONTH IN THE CITY OF BURLESON. COUNCIL, JOEL, MEET ME DOWN FRONT. [BACKGROUND]. >> GOOD JOB, THANK YOU. [APPLAUSE] >> MAYOR AND COUNCIL. WE HAVE NO ITEMS UNDER 2B FOR PRESENTATIONS THAT BRINGS US TO 2C, [2C. Community Interest Items] COMMUNITY INTERESTS ITEMS, CITY COUNCIL. [BACKGROUND] >> WELL, I'VE GOT TO SAY, GOSH, ALL THE PARKS PEOPLE JUST LEFT AND I WAS ABOUT READY TO HAND OUT SOME [LAUGHTER] HUGE ACCOLADES. [BACKGROUND] DON'T MISS THIS, FOR PETE'S SAKE. THIS IS THE MONTH FOR YOU GUYS. YOU STARTED OUT WITH A BANG LITERALLY. [LAUGHTER] I WANT TO SAY THAT I'VE TOTALLY ENJOYED THE EXPERIENCES YESTERDAY AND THE FIREWORK SHOW, THE MUSIC AND EVERYTHING. LITTLE TROUBLE WITH THE SOUND SYSTEM. WE'LL GO TO WORK ON THAT. BUT BY GOLLY, EVERYBODY THAT WORKED AND ITS PARTS, YOU GUYS GET THE CREDIT BECAUSE YOU DO MOST OF THE HEAVY LIFTING. BUT I KNOW IT WAS A HUGE TEAM EFFORT. I KNOW WE HAD POLICE, I KNOW WE HAD FIRE, I KNOW WE HAD PROBABLY SOME CITIZEN GROUPS OUT THERE HELPING WITH TRAFFIC DIRECTING AND ALL THIS STUFF. BUT ALL IN ALL, GREAT JOB. THE SHOW OF COURSE WAS MAGNIFICENT. BUT GETTING PEOPLE IN AND OUT OF CHISHOLM HALL AND THE WAY YOU GUYS DID IT, I HANDLE TRAFFIC EVERY DAY OF MY LIFE AND MYSELF AND THE WAY YOU GUYS DO IT, GETTING THEM IN AND OUT SO EFFICIENTLY IS JUST AWESOME. THAT'S AWESOME AS THE FIREWORKS [NOISE] DISPLAY WAS ME, SO GREAT EXPERIENCE. GOOD JOB. YOU DIDN'T SET THE TRINITY RIVER ON FIRE LIKE FORT WORTH DID. [00:05:01] [LAUGHTER] YOU MAKE US ALL LOOK REALLY GOOD AND GREAT JOB. THAT'S ALL I GOT. >> I CONCUR. I ALSO WANT TO SAY CONGRATULATIONS TO THE LIONS CLUB BECAUSE THEY PUT ON AN AMAZING PARADE. WHEN YOU SEE IT FROM THE BACK END AS SOMEONE WHO'S IN IT AND YOU SEE ALL OF THEIR VOLUNTEERS AT EVERY ONE OF THE GATES AND THEN ALONG THE ROUTE, THEY DID AN AMAZING JOB. THEN OF COURSE TO SAY, WONDERFUL JOB TO PARKS AND PUBLIC WORKS, I BELIEVE, AND PICKING UP ALL OF THE BARRICADES AND JUST SPENDING ALL THAT EXTRA TIME SWEATING. HONESTLY OUT IN THAT HEAT AND I WAS ONLY A LITTLE HOT INSIDE THE FIRE TRUCK AND I LOOKED AT EVERYBODY OUTSIDE AND I THOUGHT, THANK GOD, THAT'S NOT ME. THEN ALSO THANK YOU TO THE FIRE DEPARTMENT, FOR ALLOWING ME TO RIDE WITH YOU AND GETTING TO KNOW A COUPLE OF YOUR GUYS A LITTLE BIT BETTER. I [LAUGHTER] CALLED MY HUSBAND AND SAID, I GOT TO PLAY WITH ALL THE SIRENS AND PULL. IT WAS SO MUCH FUN, [LAUGHTER] SCARING THE PEOPLE IN THE CROWD TOO. SAY IT'S STILL A LITTLE KID AT HEART. >> I WANT TO, OF COURSE, ECHO THE SAME THING THAT'S BEEN SAID DOWN THERE. IT'S REALLY HITTING IT OUT OF THE PARK. OUR TEAMS ARE DOING GREAT. I WANT TO SAY THANK YOU TO OUR COMMUNICATIONS TEAM. THE SUMMER RESOURCE LIST THAT YOU ALL PUT OUT OF THE AREAS TO BE ABLE TO HAVE TO GO TO TO GET FOOD, TO BE ABLE TO GO TO FOR COOLING. THANK YOU ALL FOR THAT. I HAD THE OPPORTUNITY TO VOLUNTEER AT ONE OF THE FOOD BANKS OVER THE WEEKEND. I VOLUNTEERED AT THE OPEN DOOR FOOD BANK DOWN THERE AND WE FED 3,041 PEOPLE, 62,000 POUNDS OF FOOD AT THAT ONE FOOD BANK. IT'S A DESPERATE NEED. I THANK YOU FOR ALL OF OUR CITIZENS AND EVERYBODY ELSE WHO'S REACHING OUT TO HELP PROVIDE THESE RESOURCES. LET'S JUST KEEP LOOKING OUT FOR EACH OTHER. THANK YOU. >> VICTORIA. >> THANKS. WELL, JUST ECHOING A LOT OF THE SAME SENTIMENTS. THE FIREWORKS WERE AWESOME. THE PARADE WAS FANTASTIC. THANK YOU SO MUCH TO THIS COMMUNITY WHO CONTINUES TO SUPPORT EVENTS LIKE THIS. THEN THE MANY PEOPLE THAT CAME OUT TO SUPPORT THE PARADE, IT WAS JUST SUCH A FUN DAY YESTERDAY AND LOTS OF SMALL HOMETOWN. THAT'S WHAT MAKES IT FUN TO LIVE HERE. BUT I ALSO WANT TO SAY THANK YOU TO THE POLICE DEPARTMENT. WE HAD A TRAGIC EVENT HAPPEN IN OUR COMMUNITY THE FRIDAY BEFORE LAST. BUT THE PROFESSIONALISM WITH WHICH YOU DO YOUR JOB, HOW QUICK YOU WERE ABLE TO DETAIN THE PEOPLE THAT WERE INVOLVED. CHIEF, REALLY, THE WAY YOU HANDLED THAT CONFERENCE, THERE YOU GO. IT WAS VERY RESPECTFUL TO THE FAMILY THAT WAS INVOLVED IN A TRAGIC INCIDENT. I JUST WANT TO SAY THANK YOU SO MUCH TO YOUR DEPARTMENT AND TO YOUR LEADERSHIP. BUT YES, THANK YOU TO PUBLIC WORKS, TO THE FIRE DEPARTMENT, TO PARKS AND REC YOU ALL DO FANTASTIC AND HELP MAKE THIS COMMUNITY JUST ONE OF THE BEST TO LIVE IN. THANK YOU. >> COUPLE OF THINGS HERE. ONE, I WAS ASKED WHAT'S THE BEST PART ABOUT BEING MAYOR AND THOUGHT ABOUT IT AND IT'S BEING PART OF THIS CITY HALL FAMILY AND THE GUYS AND EVERYTHING. I'VE REALLY ENJOYED BEING AROUND THE FIRE DEPARTMENT, POLICE DEPARTMENT, EVEN THESE GUYS UP HERE, I REALLY DID. [LAUGHTER] THAT WAS A JOKE. ANYWAY, IT'S BEEN AWESOME BEING AROUND THIS CITY FAMILY. COUPLE OF MONTHS AGO IT WAS BROUGHT UP TO TRY TO GET A BETTER PRESENT, ONLY THE NORTH CENTRAL TEXAS CITY COUNCIL AND ALSO THE RTC OF WHICH WE'RE STILL WORKING ON THAT I'M ON THE TRTC. BUT I'M HAPPY TO ANNOUNCE IT. VICTORIA IS NOW ON THE COG AND THAT IS A HUGE STEP FOR BURLESON AND START GETTING OUR INFRASTRUCTURE TAKEN CARE OF AND I GOT ALL THE CONFIDENCE IN [INAUDIBLE] THANK YOU VERY MUCH. [APPLAUSE] >> MAYOR AND COUNCIL, THAT BRINGS US TO SECTION 3, CHANGES TO THE POSTED AGENDA. 3A IS ITEMS TO BE CONTINUED OR WITHDRAWN. [3A. Items to be continued or withdrawn.] AT THIS TIME, WE DO HAVE AN ITEM THAT WILL BE WITHDRAWN FROM THE AGENDA. THAT'S ITEM 6A, UNDER DEVELOPMENT APPLICATIONS 2500 SOUTHWEST HEALON STREET, A TOD MIXED USE, ITS CASE 22-058 IS TO HOLD A PUBLIC HEARING AND CONSIDER APPROVAL OF AN ORDINANCE FOR A ZONING CHANGE. REQUESTS FROM PD PLAN DEVELOPMENT DISTRICT TO PD PLAN DEVELOPMENT DISTRICT TO ALLOW FOR COMMERCIAL AND MULTI FAMILY RESIDENTIAL DEVELOPMENT ON 35.20 ACRES. THIS WAS BEFORE YOU ON FIRST AND FINAL READING. [00:10:01] AT THIS TIME, THE APPLICANT HAS WITHDRAWN THIS CASE AND SO IT WILL NOT BE CONTINUED. IT'S COMPLETELY WITHDRAWN FROM THE AGENDA, SO THERE IS NO NEED TO HOLD A PUBLIC HEARING AT THAT TIME. 3B IS ITEMS TO BE WITHDRAWN FROM THE CONSENT AGENDA FOR SEPARATE DISCUSSIONS ARE ITEMS TO BE ADDED TO THE CONSENT AGENDA. ARE THERE ANY ITEMS AT THIS TIME FROM COUNCIL? THAT'LL BRING US TO SECTION 4, CITIZENS APPEARANCE. EACH PERSON IN ATTENDANCE WHO DESIRES TO SPEAK TO THE CITY COUNCIL ON AN ITEM NOT POSTED ON THE AGENDA, SHALL SPEAK DURING THIS SECTION. A SPEAKER CARD MUST BE FILLED OUT AND TURNED INTO MY OFFICE HERE PRIOR TO ADDRESSING THE CITY COUNCIL, EACH SPEAKER WILL BE ALLOWED THREE MINUTES. EACH PERSON IN ATTENDANCE WHOSE DESIRES TO SPEAK TO THE CITY COUNCIL ON AN ITEM POSTED ON THE AGENDA, SHALL SPEAK WHEN THE ITEM IS CALLED FORWARD FOR CONSIDERATION. AT THIS TIME, I HAVE NO SPEAKER CARDS. IS THERE ANYBODY IN THE AUDIENCE WHO WOULD LIKE TO SPEAK TO THE COUNCIL? [NOISE] [BACKGROUND] OKAY. YES, I AM. [LAUGHTER] ARE YOU CALLING ME? [LAUGHTER] [BACKGROUND] OKAY. CURRENTLY I'M UNAVAILABLE [LAUGHTER] [BACKGROUND] IN A MEETING. THAT BRINGS US TO SECTION 5, THE CONSENT AGENDA. [5. CONSENT AGENDA] ALL ITEMS LISTED ON THE CONSENT AGENDA ARE CONSIDERED TO BE ROUTINE BY THE CITY COUNCIL AND WILL BE ENACTED IN ONE MOTION. THERE WILL BE NO SEPARATE DISCUSSION OF THE ITEM. APPROVAL OF THE CONSENT AGENDA AUTHORIZES THE CITY MANAGER TO IMPLEMENT EACH ITEM IN ACCORDANCE WITH STAFF RECOMMENDATIONS. TONIGHT, THE CONSENT AGENDA CONSISTS OF ITEMS 5A-5H. MAYOR, IF YOU COULD CALL FOR A MOTION. >> IS THERE A MOTION? >> SO MOVED. >> IS IT WORKING? >> DIDN'T COME UP. HOLD ON. LET ME DO THIS AGAIN. LET TRY THAT AGAIN. >> OKAY. MOVE TO APPROVE. NOW WORSE. >> THERE YOU GO. >> IS THERE A SECOND? >> SECOND HERE. >> I HAVE A MOTION BY JAMIE, A SECOND BY DAN. PLEASE VOTE. PASS IS UNANIMOUS. >> THANK YOU, MAYOR AND COUNCIL. WE'VE ALREADY DISPOSED OF ITEM 6A. THAT BRINGS US TO SECTION 7, REPORTS AND PRESENTATIONS. [7A. Receive a report, hold a discussion, and give staff direction regarding an operational overview and proposed FY22-23 budget for the Customer Service Department. (Staff Presenter: Jesse Elizondo, Director of Customer Service)] 7A IS TO RECEIVE A REPORT, HOLD A DISCUSSION, AND GIVE STAFF DIRECTION REGARDING AN OPERATIONAL OVERVIEW AND PROPOSE FISCAL YEAR 2022-2023 BUDGET FOR THE CUSTOMER SERVICE DEPARTMENT. THE STAFF PRESENTER TONIGHT IS JESSE ALEXANDER, DIRECTOR OF CUSTOMER SERVICE. MR. ALEXANDER. >> ALL RIGHT. GOOD EVENING, MAYOR AND COUNCIL. I'M EXCITED TO BE HERE TONIGHT TO GIVE A BUDGET OVERVIEW FOR THE FISCAL YEAR 2022-2023 FOR OUR CUSTOMER SERVICE DEPARTMENT. CAN YOU SEE IT UP THERE? SHALL I WAIT? THE CUSTOMER SERVICE DEPARTMENT WAS CREATED NOVEMBER 1, 2021. THIS IS OUR FIRST FULL BUDGET YEAR GOING THROUGH THE BUDGET SESSION. BECAUSE OF THAT, I WANT TO TALK A LITTLE BIT ABOUT OUR DEPARTMENT STRUCTURE AND THE LAYOUT OF THE NEW DEPARTMENT. I WANT TO TALK ABOUT SOME PROJECTS THAT WE STARTED AND COMPLETED THIS YEAR IN THE CURRENT FISCAL YEAR AND THEN MOVE ON TO PROJECTS THAT WE'RE LOOKING FORWARD TO IN THE NEXT YEAR. INCLUDING THE BURLESON LEAN GOVERNMENT INITIATIVE, A BRAND NEW PROJECT THAT INVOLVES A STRATEGIC PLAN, STRATEGIC MEASURES, SOME KEY PERFORMANCE INDICATORS AND OPEN DATA THAT WE'LL TALK ABOUT IN A LITTLE BIT. ALSO I WANT TO TALK ABOUT THE UTILITY CUSTOMER SERVICE DEPARTMENT, NOT ONLY WHAT WE WORKED ON THIS YEAR, BUT WHAT WE'RE LOOKING FORWARD TO IN THE NEXT YEAR. THEN OF COURSE, I'LL END WITH OUR BURLESON 311 AND CUSTOMER RELATIONSHIP MANAGEMENT SOFTWARE ROLL OUT. I HAVE HIGH-ENERGY AND WE'LL RUN THROUGH THIS QUICKLY. SO IF YOU HAVE ANY QUESTIONS, PLEASE FEEL FREE TO INTERRUPT ME AND ASK THEM AS WE GO. OUR CUSTOMER SERVICE DEPARTMENT STRUCTURE. I WANTED TO SHOW YOU ALL THE STRUCTURE OF THE NEW DEPARTMENT. I'M NOT GOING TO GO INTO THE TECHNICALITIES OF ALL THE DIFFERENT JOBS AND WHAT EVERYONE'S DOING. WHAT I WANTED TO SHOW FROM THIS SLIDE WAS HOW WE LOOKED AT THE DEPARTMENT FROM A COST CONTAINMENT STANDPOINT. WHEN WE'RE LOOKING AT THIS NEW DEPARTMENT, WE'RE LOOKING AT CUSTOMER SERVICE WITH SOME KEY ADMINISTRATIVE POSITIONS THAT WE'RE CITIZEN FACING, AND THEN ALSO BRINGING IN OUR UTILITY CUSTOMER SERVICE DEPARTMENT DIVISION, AND THEN A VIEW TOWARD BUILDING OUR 311 CUSTOMER SERVICE DIVISION. WHEN YOU'RE LOOKING AT THOSE DIFFERENT DIVISIONS AND HOW WE STRUCTURE IT AND THE EMPLOYEES THAT WE NEED FOR THAT WE DIDN'T JUST WANT TO GO OUT AND SAY, HERE'S WHAT WE NEED TO ROLL OUT THIS ENTIRE DEPARTMENT. WE NEED SIX, SEVEN POSITIONS. LET'S GO OUT AND HIRE SEVEN NEW PEOPLE. WITH THE RESTRUCTURING OF THE DEPARTMENT, WE WANTED TO LOOK INTERNALLY AT THE CURRENT DEPARTMENT THAT WE HAVE. BUT ALSO WHEN YOU HAVE A DIVISION LIKE 311, THAT'S TAKING 60, 70, 80 PERCENT IN SOME CASES OF CALL LOADS FROM SIX, [00:15:02] SEVEN DIFFERENT DIVISIONS ACROSS THE CITY, WE WANTED TO LOOK AT WHAT WE'RE TAKING FROM OTHER DEPARTMENTS ON THOSE CALL LOADS COMING OFF OF THEM, AND SO YOU CAN SEE THAT THROUGH THIS SLIDE THAT NOT ONLY INTERNALLY BUT ALSO LOOKING AROUND, WE HAD SIX RE-CLASS POSITIONS TO BUILD OUR CUSTOMER SERVICE DEPARTMENT FOR THIS UPCOMING YEAR. THAT FITS WHAT WE NEED FOR THOSE DIVISIONS OVER THE DIFFERENT DEPARTMENTS, AND THEN WE'RE ONLY ASKING FOR ONE NEW POSITION, WHICH IS A MORE OF A TECHNICAL POSITION. IT'S A CUSTOMER SERVICE MANAGER THAT DEALS WITH DATA AND ANALYTICS. WE'RE TALKING LIKE METRICS REPORTING, VISUALIZATIONS, DASHBOARDS, THAT TYPE OF STUFF. THAT'S THE ONE POSITION THAT WE HAVE IN OUR SUPPLEMENTAL, WHICH IS AT THE END OF THE PRESENTATION. I JUST WANTED TO SHOW YOU GUYS THAT. THIS YEAR WE HAD TWO PROJECTS THAT WERE COMPLETED. ONE WAS OUR CITIZENS WIDE SATISFACTION SURVEY FOR 2022. IT'S BEEN 10 YEARS SINCE WE'D ROLLED OUT A FULL CITY WIDE SURVEY LIKE THIS, AND I'M HAPPY TO SAY, AND WE'VE REPORTED TO COUNSEL THAT THE RESULTS WERE ACTUALLY VERY GOOD. WE WON A LEADING THE WAY CITY AWARD FOR 2022. THIS IS A PRESTIGIOUS AWARD THAT ONLY A HANDFUL OF CITIES GET ACROSS THE NATION. ALL THE DIFFERENT CITIES THAT ETC DOES SURVEYS FOR HAVE TO QUALIFY UNDER CERTAIN BENCHMARKS ACROSS THE BOARD TO GET THIS AWARD. WE QUALIFIED AND WE SPECIFICALLY QUALIFIED THE HIGHEST MARKS IN VALUE PER TAX DOLLAR, CUSTOMER SERVICE AND OVERALL CITY SERVICES, WHICH ARE REALLY AMAZING CATEGORIES. ACTUALLY WE'LL RECEIVE THIS AWARD IN THE NEXT MONTH OR TWO, AND WE'LL OF COURSE, BRING IT TO COUNSEL TO RECOGNIZE THAT ACHIEVEMENT, BUT THAT WAS OUR CITIZEN SATISFACTION SURVEY. THEN WE ALSO WORKED VERY CLOSELY WITH OUR GIS TEAM. WE HAVE AN AMAZING GIS TEAM WITHIN THE CITY, THE PUBLIC WORKS DEPARTMENT, COMMUNITY SERVICES DEPARTMENT AND DEVELOPMENT SERVICES DEPARTMENT, AS WELL AS THE CUSTOMER SERVICE DEPARTMENT TO LOOK AT ALL OF THE MAPS THAT WE HAVE ACROSS THE ENTIRE CITY. WE HAVE A WHOLE BUNCH OF DYNAMIC MAPS FOR ALL THINGS THROUGHOUT THE CITY. WE REVAMPED OUR MAP PAGE TO MAKE IT MORE EASILY UTILIZED BY CITIZENS TO GO THROUGH AND SEE ALL THE DIFFERENT MAPS THAT WE HAVE. THEN WE ALSO WORK TOGETHER TO BUILD A COMPLETELY NEW DYNAMIC INTERACTIVE CONSTRUCTION MAP, WHICH SHOWS ALL THE CURRENT CONSTRUCTION PROJECTS THAT ARE GOING ON WITHIN THE CITY, THAT THE CITY IS INVOLVED IN. CURRENTLY AND ALSO FUTURE ONES COMING UP SO YOU CAN SEE WHERE THE CONSTRUCTION IS GOING TO BE, AND AN OVERLAY TO THAT MAP WHICH SHOWS LONG-TERM CAPITAL IMPROVEMENT PROJECTS AS WELL. I WOULD ENCOURAGE EVERYONE TO GO OUT AND CHECK OUT THAT NEW MAPS PAGE AND SPECIFICALLY THAT NEW CONSTRUCTION MAP. I KNOW THE PUBLIC WORKS DEPARTMENT HAS PLANS IN THE FUTURE TO KEEP DEVELOPING THAT CONSTRUCTION MAP IN SOME REALLY AWESOME WAYS. THAT'S SOMETHING TO LOOK FORWARD TO. I'M ONLY GOING TO TALK JUST A LITTLE BIT ABOUT OUR BURLESON LEAN GOVERNMENT INITIATIVE BECAUSE TWO COUNCIL MEETINGS AGO WE HAD A FULL PRESENTATION ON THE LEAN GOVERNMENT INITIATIVE. BUT FOR ANYONE WHO DIDN'T SEE IT, THIS IS OUR LEAN GOVERNMENT, SIX SIGMA PROJECTS WITHIN DEPARTMENTS AND CROSS DEPARTMENTALLY THAT ARE FOCUSED ON COST-SAVINGS, PRODUCTIVITY IMPROVEMENT, EFFICIENCIES, COST CONTAINMENT, AND GREATER CUSTOMER SERVICE FOR OUR CITIZENS. ALSO WHILE WE'RE RUNNING THOSE PROJECTS, WE'RE EDUCATING AND TRAINING AND GIVING THE TOOLSETS TO OUR EMPLOYEES FOR ELIMINATING WASTE AND REDUCING NON-VALUE-ADDED STEPS SO THAT THEY'RE NOT ONLY USING THAT ON THE PROJECTS THEMSELVES, BUT CAN GO BACK TO THEIR EVERYDAY JOBS AND USE IT ACROSS THE WHOLE CITY. I WANT TO POINT OUT THAT WHEN WE FINISHED THAT PRESENTATION, THIS COUNCIL WAS VERY SUPPORTIVE, WHICH WE APPRECIATE IN THAT PROJECT, AND ALSO WENT A STEP FURTHER AND SAID, I THINK COUNCIL MEMBER STANFORD EVEN SPECIFICALLY SAID, IF WE WANT TO INVEST IN OUR EMPLOYEES THAT WANT TO GO EVEN FURTHER AND GET MAYBE THE BELTS THROUGH THE SIX SIGMA OR THE LEAN GOVERNMENT CERTIFICATIONS THAT WE WOULD WANT TO DO THAT BECAUSE IT'S NOT JUST AN INVESTMENT IN OUR EMPLOYEES, BUT IN THE CITY ITSELF. NOW WE'RE WORKING WITH THE HR DEPARTMENT TO MAKE SURE THAT WE HAVE THAT AVAILABLE IF SOMEONE WANTS TO GO FURTHER THAN THAT WHICH IS FANTASTIC. THE STEERING COMMITTEE THAT WE HAVE WILL BE QUALIFYING SOME PROJECTS IN FINANCE, HR, IT PARKS AND REC, AND EVEN OUR OWN CUSTOMER SERVICE DEPARTMENT, AND OBVIOUSLY AS WE START TO QUALIFY THOSE PROJECTS AND START TO WORK ON THEM, WE WILL KEEP COUNCIL INFORMED ON WHERE WE'RE GOING WITH THOSE. WE HAVE A BRAND NEW PROJECT FOR FISCAL YEAR '22, '23 THAT'S AIMED AT GREATER EFFICIENCIES AND TRANSPARENCIES THROUGH INNOVATIVE USES OF DATA AND TECHNOLOGY. YOU WILL RECOGNIZE ON THE RIGHT-HAND SIDE HERE, THIS IS OUR PERFORMANCE MEASUREMENT TRACKING SYSTEM THAT WE HAVE IN OUR QUARTERLY UPDATES AND IN THE BUDGET PROCESS. THIS IS DEPARTMENTAL PERFORMANCE MEASURES THAT ARE BEING TRACKED THAT ROLL UP INTO STRATEGIC MEASURES THAT ARE FROM OUR FULL STRATEGIC PLAN. THESE MEASURES ARE TRACKED FROM A START TO COMPLETION RATIO. IT SHOWS IF THERE HAS BEEN ANY DISRUPTIONS IN THE PROCESS, OR WHERE THEY ARE. IF THEY'RE ON TRACK 25 PERCENT, 45 PERCENT, YOU ALL HAVE SEEN THIS BEFORE. WHAT WE'RE PLANNING TO DO IS TAKE THESE FEW STEPS FURTHER AND BUILD IN SOME MEASURABLE, COMPREHENSIVE, COLLABORATIVE AND DATA DRIVEN KEY PERFORMANCE INDICATORS THAT ARE OVERARCHING IN EACH DEPARTMENT TO SHOW WHAT THEY'RE WORKING ON AND THEN BUILD A DRILL DOWN INTO THOSE KPIS TO HAVE VISUALIZATIONS, METRICS, GRAPHS THAT SHOW WHAT GOES INTO THAT KPI, AND THEN EVEN A THIRD LAYER THAT SITS ON AN EXTENSIVE DATA SET THAT SHOWS ALL THE DATA SETS THAT GO INTO THAT. NOW, IT'S A LITTLE BIT HARD TO EXPLAIN THAT JUST VERBALLY. I FIGURED I WOULD SHOW JUST AN EXAMPLE OF WHAT WE'RE TALKING ABOUT. [00:20:01] IN THE TOP-LEFT THERE, THE KEY PERFORMANCE INDICATOR FOR THIS IS PROGRESS TO ZERO WASTE. THIS IS NOT OURS BY THE WAY. THIS IS JUST AN EXAMPLE. THIS IS A PROGRESS TO ZERO WASTE. WHAT THEY'RE TRYING TO TRACK HERE IN THIS KPI IS GETTING WASTE OUT OF THE LANDFILL, DIVERTING WASTE OUT OF THE LANDFILL. THEY ARE AT 53 PERCENT. THEIR KPIS' AT 53 PERCENT OF WASTE DIVERTED FROM THE LANDFILL. YOU CAN SEE CLEARLY THAT THEIR GOAL IS 85 PERCENT, AND 100 PERCENT OBVIOUSLY WOULD BE PERFECT. EVERYTHING IS BEING DIVERTED. NOW, THAT'S YOUR KPI, THAT'S YOUR OVERARCHING JUST SNAPSHOT OF WHAT THEY'RE WORKING ON. YOU DRILL DOWN ONE STEP FURTHER AND YOU CAN SEE THOSE GRAPHS, CHARTS, VISUALIZATIONS, DASHBOARDS THAT SHOW ALL THE THINGS THAT ROLL UP INTO THAT KPI. WHAT MAKES UP THAT 53 PERCENT? WHAT IS INVOLVED IN GETTING THAT 53 PERCENT? THAT SHOWS YOU ALL RIGHT THERE, THIS ALL SITS ON AN EXTENSIVE DATA SET, THAT BOTTOM SET OF DATA, WHICH IS LIKE POINT-BY-POINT DATA THAT ROLLS UP INTO THOSE VISUALIZATIONS AND THOSE MEASUREMENTS THAT ROLL UP INTO THE KPIS. YOU CAN DRILL DOWN AND EVEN DOWNLOAD DATABASES AND EXCEL SPREADSHEETS OF THE ACTUAL DATA THAT'S MAKING THIS STUFF UP. THIS IS JUST TIP OF THE ICEBERG OF WHAT WE'RE TRYING TO GET TO. OBVIOUSLY, EACH DEPARTMENT WILL HAVE SEVERAL KPIS THAT ARE QUALIFIED THROUGH THE CITY MANAGER'S OFFICE AND THROUGH THE DIFFERENT DEPARTMENTS. THIS IS A BIG PROJECT THAT WE'RE DEFINITELY LOOKING TO UTILIZE THAT DATA ANALYST MANAGER POSITION WITH AS FAR AS QUALIFYING THE DATA. WHAT WE'D REALLY LIKE TO DO IS BUILD IN DYNAMIC DATA INTO THOSE OPEN DATASETS, SO AS A DEPARTMENT IS WORKING DAY AFTER DAY, MONTH AFTER MONTH, THE WORK THAT THEY'RE DOING IN THE SYSTEM IS BEING GRABBED AND PUT INTO THESE DATASETS. IT'S DYNAMICALLY UPDATING AS WE GO, AND SO WEEK AFTER WEEK, MONTH AFTER MONTH YOU CAN SEE THESE VISUALIZATIONS CHANGE AND YOU CAN SEE THOSE KPIS CHANGE AND TRACK THAT. NOT ONLY FROM AN INTERNAL STANDPOINT AND A COUNCIL STANDPOINT TO SEE WHAT WE'RE WORKING ON AND WHERE IT'S ALL COMING FROM, BUT ALSO FROM A CITIZEN'S STANDPOINT, THEY CAN LOG ON AND SEE THE KPIS AND WHAT THE DEPARTMENTS ARE WORKING ON. OBVIOUSLY IT'S A BIG PROJECT, WE'RE JUST AT THE BEGINNING OF IT, BUT IT'S A BIG STEP FORWARD IN INNOVATION AND TECHNOLOGY, IN TRANSPARENCY FOR THE CITY. WE'RE EXCITED ABOUT IT, AND AS WE GO FORWARD, WE'LL INFORM COUNSEL ON WHERE WE'RE GOING WITH IT. HI, I'D LIKE TO TALK NOW ABOUT THE CUSTOMER SERVICE DEPARTMENT, OR UTILITY CUSTOMER SERVICE DEPARTMENT, AND I HAVE TO SAY BEFORE I START ON THIS, WE HAVE SOME OF THE BEST CUSTOMER SERVICE REPRESENTATIVES IN THE BUSINESS. I BELIEVE IN OUR CUSTOMER UTILITY CUSTOMER SERVICE DEPARTMENT, THEY DEAL WITH A LOT IN THEIR JOBS AND THEY DO A WONDERFUL JOB OF REPRESENTING THE CITY FROM A CUSTOMER SERVICE STANDPOINT AND I APPRECIATE WHAT THEY DO, EVERYONE IN THAT DEPARTMENT AND THE WORK THAT THEY DO EVERY DAY. THIS YEAR, WE LOOKED AT DIGITAL FORMS AND STREAMLINING NEW DOCUSIGN PILOT FOR OUR APPLICATIONS AND UTILITY CUSTOMER SERVICE. WHEN WE LOOKED AT OUR FORUMS AND OUR APPLICATIONS, WE REALIZED THAT WE HAD A WHOLE BUNCH OF THEM THAT WERE VERY MANUAL, THE PROCESS WAS VERY MANUAL. SPECIFICALLY, WITH THE APPLICATIONS, WE HAD QUALIFYING INFORMATION AND IN SOME CASES, PEOPLE HAD TO PHYSICALLY COME IN SEVERAL TIMES TO FILL OUT AN APPLICATION AND GET A COMPLETE ALL THE WAY THROUGH. SO WE DIGITIZE OUR FORMS, SO PEOPLE COULD FILL THEM OUT ONLINE AND BE MORE EFFICIENT THAT WAY AND SEND THEM IN AND THE APPLICATIONS THEMSELVES WE CAN NOW SEND A DOCUSIGN, WHERE THEY CAN DO IT EITHER ONLINE OR EVEN ON THEIR PHONE, QUALIFY ALL THE INFORMATION AND SEND IT IN WITHOUT EVER HAVING TO COME IN. NOW, IF THEY WOULD LIKE TO COME IN AND SPEAK TO ONE OF OUR CUSTOMER SERVICE REPS, THEY CAN DEFINITELY DO THAT. BUT WE FOUND WITH UTILITY IS THAT MOST PEOPLE WANT TO JUST GO ONLINE AND TAKE CARE OF IT AND BE DONE WITH IT. SO THIS IS A STEP FORWARD AS FAR AS EFFICIENCY AND EFFECTIVENESS IN THAT WAY. WE ALSO STREAMLINED OUR PAYMENTS SOFTWARE AND SAW A THREE PERCENT GROWTH IN AUTOMATIC BILLING PAYMENTS. AUTOMATIC BILLING PAYMENTS IS WHEN SOMEONE CAN GO ONLINE OR CALL IN AND TAKE CARE OF A PAYMENT OR TAKE CARE OF IT WITHOUT HAVING TO TALK MANUALLY WITH SOMEONE OR COME IN AND SWIPE A CARD AND LIKE I SAID, IN UTILITIES, THAT'S USUALLY WHAT YOU SEE IS PEOPLE TRYING TO TAKE CARE OF THAT STUFF ONLINE AND NOT HAVING TO COME IN AND DO IT. SO WE'RE TRACKING THAT NUMBER, AS IT GROWS TO WITH OUR METRICS THAT WE'RE DOING AND PROBABLY THE BIGGEST PROJECT THAT WE WORKED ON THIS YEAR AND UTILITY CUSTOMER SERVICE WAS LOOKING AT OUR ERP SYSTEM OR ERP SYSTEM, AS YOU ALL KNOW, WE'VE TALKED ABOUT BEFORE IS OLD, IT'S ANTIQUATED, AND WE'RE CURRENTLY UPDATING IT. BUT IN THAT ERP SYSTEM IS A TREMENDOUS AMOUNT OF METRICS AND HISTORY ON REVENUES ON COST PROJECTIONS, ALL THESE DIFFERENT THINGS WE CAN PULL OUT OF THERE, BUT IT'S VERY MANUAL AND WE HAVE DOZENS OF REPORTS THAT WE PULL OUT OF THERE AND THEN MAKE THE CALCULATIONS TO GET THIS INFORMATION OUT, AND SO WHAT WE DID WAS WE LOOKED AT ALL THOSE REPORTS THAT WERE PULLED WERE ASKED BY OTHER OUTSIDE AGENCIES DURING SURVEYS AND STUFF FOR OUR INFORMATION, WE'RE ASKED BY OUR FINANCE DEPARTMENT DURING OUR AUDITS, THE CITY MANAGER'S OFFICE, WHEN WE'RE DOING BUDGETING AND PROJECTIONS, NORMALLY WE HAVE ALL THAT INFORMATION, BUT WE WILL HAVE TO PULL IT OUT AND SOMETIMES IT COULD TAKE DAYS, DEPENDING ON WHAT IT IS. IT COULD TAKE EVEN A WEEK TO GET SOME OF THIS INFORMATION. WHAT WE DID WAS WE LOOKED AT THESE REPORTS THAT WE PULL ROUTINELY AND LOOKED AT HOW WE COULD PULL THEM IN THE MOST EFFICIENT WAY, MAKE THOSE CALCULATIONS, AND THEN SET UP SOME DYNAMIC DASHBOARDS THAT SHOW ALL THE INFORMATION, AS WE PULL IT OUT AND WE KEEP IT UP-TO-DATE. THIS IS THAT WAY, ALL OF THAT INFORMATION THAT WE HAVE IS IT'S STILL IN THE SYSTEM, BUT WE HAVE AT OUR FINGERTIPS IF WE NEED IT AND THIS HAS PAID OFF ALREADY IN THE AUDIT THAT WE DID THIS YEAR, [00:25:04] WE GOT SEVERAL REQUESTS FROM OUTSIDE AGENCIES AND THEN ALSO FROM OUR OWN FINANCE DEPARTMENT WHEN THEY'RE LOOKING AT COST PROJECTIONS OR REVENUES AND RATHER THAN HAVING TO PULL THAT OUT OF THE SYSTEM AND SPEND TIME DOING IT. WE HAD THIS AT OUR FINGERTIPS AND COULD GET IT TO THEM IN MINUTES, AND SO THIS IS SOMETHING THAT WE ALSO THANK OUR DATA ANALYST POSITION COULD HELP WITH AS FAR AS CONTINUING THIS AND BUILDING ON IT. BUT THERE'S ALSO THESE THEY BREAK DOWN DIFFERENT THINGS, SUCH AS REVENUES BY SERVICE-TYPE. CITYWIDE ACCOUNTS, BOTH RESIDENTIAL AND COMMERCIAL PAYMENT TYPE PERCENTAGES, TRACKING CITY WATER LOSS CONSUMPTION REPORTS AND EVEN AVERAGE COST PER CUSTOMER BY SERVICE TYPE. SOME OF THESE THINGS THAT WE'RE TRACKING WE THINK COULD BE BENEFICIAL TO CITIZENS TO SO WE WANT TO UTILIZE THAT DATA ANALYSTS POSITIONED TO ALSO PUT SOME OF THIS CITIZEN-FACING, SO THAT THEY CAN SEE THAT IF THEY NEED TO SEE LIKE AN AVERAGE BILL FOR THE CITY IF THEY'RE MOVING TO THE CITY OR THE PERCENTAGE OF PAYMENT TYPES AND STUFF LIKE THAT. AFTER PULLING ALL THOSE METRICS AND GETTING THAT UP-TO-DATE, WHAT WE DID WAS WE LOOKED AT LIKE CITIES ACROSS THE METROPLEX AND EVEN ACROSS THE STATE AND WE BENCHMARKED SOME GOALS AS IT RELATES TO UTILITY CUSTOMER SERVICE REPORTS AND I WANTED TO GO OVER SOME OF THESE AND WE MATCH THEM WITH THE METRICS THAT WE PULLED OUT. I WANTED TO JUST HIGHLIGHT A FEW OUR COLLECTION RATE IS FANTASTIC. THIS SPEAKS TO THE JOB THAT OUR CUSTOMER SERVICE REPS DO FOR THE UTILITY CUSTOMER SERVICE AND OUR BAD DEBT RATE. SOME OF THE BENCHMARKS THAT WE LOOKED AT FOR DIFFERENT CITIES, THEY HAD A 0.5 PERCENT SOMEHOW TO 3/4 OF A PERCENT BAD DEBT RATE AT A QUARTER OF A PERCENT. OVER A FIVE-YEAR AVERAGE, WE'RE RUNNING AT 0.13 PERCENT. BAD DEBT IS ANY DEBT THAT JUST GOES ON PAID THAT WE HAVE TWO PEOPLE LEAVE AND THEY DON'T PAY. RUNNING AT THAT LOW AND IT SPEAKS TO OUR COLLECTION RATE AS WELL, IS FANTASTIC. THEN FROM SELF-SERVICE ADOPTION, THAT'S PEOPLE WHO CAN GO ON. THAT'S THE NUMBER WE WERE TALKING ABOUT, CAN GO ON AND TAKE CARE OF THINGS ONLINE. WE WANT THAT NUMBER TO BE AS HIGH AS POSSIBLE FOR EFFICIENCY SAKE. WE SEE IT GOING UP YEAR OVER YEAR. THEN WE HAVE A HIGH BILLING ACCURACY RATE AND A VERY LOW WATER LOSS RATE. WHEN WE BENCHMARKED SOME OF THESE NUMBERS, WE SAW SOME CITIES 15, 18 PERCENT WATER LOSS. WATER LOSS IS THE CITY TAKES WATER IN AND WE HAVE IT AND THEN WATER THAT DOESN'T GET BILLED. IT'S WATER THAT DOESN'T GO THROUGH THE BILLING PROCESS AND THAT CAN HAPPEN FOR SEVERAL REASONS, FLUSHING HYDRANTS, LEAKS, MAIN BREAKS. I'M NOT SUPPOSED TO SAY THAT IN FRONT OF PUBLIC WORKS PEOPLE. BUT WE SAW SOME CITIES THAT WERE LIKE 15, 18 PERCENT WATER LAWS AND WE RUN OVER FIVE-YEAR AVERAGE OF SIX PERCENT AND GOING DOWN FOR LAST YEAR IS FIVE PERCENT. IT'S A VERY LOW WATER LOSS, A PERCENTAGE WHICH IS, WHICH IS FANTASTIC. WE LOOK TO CONTINUE THOSE METRICS AND PUSH SOME OF THEM FORWARD AND CITIZEN FACING IN THE NEXT YEAR. FINALLY, WE HAVE OUR BURLESON AND 311 AND CUSTOMER RELATIONSHIP MANAGEMENT SOFTWARE ROLLOUT THIS YEAR. WE'RE LOOKING TO GO LIVE WITH THIS IN THE FIRST QUARTER OF 2023. WE'RE VERY EXCITED ABOUT IT. THIS CUSTOMER RELATIONSHIP MANAGEMENT SOFTWARE, I WAS IN A MEETING WITH SOMEONE RECENTLY THEY CALLED IT A CITIZEN RELATIONSHIP MANAGEMENT SOFTWARE, WHICH I THOUGHT WAS PRETTY COOL. I'M CERTAIN REFERRING TO OUR CITIZENS RELATIONSHIP MANAGEMENT SOFTWARE. BEFORE I GET INTO THE BENEFITS OF THIS FOR OUR CITIZENS, AND THEN TO THE ORGANIZATION ITSELF, I WANT TO MENTION TWO THINGS. ONE THAT IS AN UNOFFICIAL DIAL 311 BTX LOGO THAT WAS CREATED FOR THE PURPOSE OF THIS PRESENTATION ALONE. I'M GLAD THAT DEANA IS NOT HERE TODAY TO SEE ME CREATING A ROGUE LOGO FOR THE CITY, BUT IT LOOKS PRETTY GOOD, I THINK. THEN SECONDLY, I WANT TO SAY THE CUSTOMER SERVICE DEPARTMENT AND THE UTILITY CUSTOMER SERVICE DIVISION AND THE 311 DIVISION WAS BUILT ON THEIR STRATEGIC GOAL OF THE CITY COUNCIL, WHICH IS TO BE INNOVATIVE AND INTENTIONAL IN MAKING CUSTOMER SERVICE A PRIORITY FOR CITIZENS AND STAKEHOLDERS OF BURLESON. I WANT TO SAY THAT SINCE SINCE I'VE BEEN WORKING SPECIFICALLY IN CUSTOMER SERVICE, BUT ALSO WITH HIS COUNSEL BEFORE THAT. THAT IS A STRATEGIC GOAL FOR THE COUNCIL, BUT IT IS ONE THAT YOU ALL VERY MUCH STAND BEHIND. YOU DO NOT JUST SAY THAT AS LIP SERVICE, BUT I HAVE SEEN YOU GUYS STAND BEHIND CUSTOMER SERVICE AND WANTING EFFICIENT AND EFFECTIVE SERVICES AND KNOWLEDGE FOR OUR CITIZENS IN ANY WAY POSSIBLE. I HAVE TO SAY THAT WORKING IN CUSTOMER SERVICE, IT'S ENCOURAGING TO WORK FOR LEADERSHIP TEAM WITH THE CITY COUNCIL AND ALSO WITH THE CITY MANAGEMENT OFFICE THAT REALLY BELIEVES IN SAYING WE WANT TO PROVIDE CUSTOMER SERVICE TO OUR CITIZENS. SO THANK YOU ALL FOR THAT. WHAT ARE WE TRYING TO DO WITH BURLESON AND 311? WE'LL GET INTO THE DETAILS OF IT IN JUST A SECOND. BUT REALLY WHAT WE'RE TRYING TO DO IS TO MAKE CONTACTING AND ENGAGING WITH THE CITY OF BURLESON SIMPLE, EASY AND EFFECTIVE FOR OUR CITIZENS. A STREAMLINED SERVICE REQUESTS INTAKE AND GIVES CITIZENS A SINGLE POINT OF ENTRY AND ACCESS TO SERVICES AND INFORMATION. WHEN WE TALK ABOUT SIMPLE, EASY, AND EFFECTIVE, YOU HAVE 311. YOU HAVE 911, WHICH IS THE NUMBER YOU CALL WHEN YOU HAVE AN EMERGENCY, EVERYONE KNOWS THAT. THEN YOU HAVE 311, WHICH IS A NUMBER YOU CALL IF YOU HAVE ANY OTHER REQUESTS FOR SERVICE OR INFORMATION FOR THE CITY. THAT'S SIMPLE, BUT WE'RE NOT TALKING ABOUT JUST A NUMBER THAT YOU CALL AND PEOPLE PICK UP. THIS IS A WHOLE SUITE OF SERVICES THAT ARE INVOLVED IN 311, INCLUDING A APP ON YOUR PHONE THAT YOU CAN GET INFORMATION FROM [00:30:03] OR TAKE A PICTURE OF A POTHOLE OR A TREE DOWN AND SEND IT IN FOR INFORMATION. YOU CAN E-MAIL IN OR TEXT IN TO GET INFORMATION OR TO PUT IN A SERVICE REQUEST. AN ONLINE PORTAL THAT YOU CAN LOG INTO AND HAVE YOUR OWN PROFILE. SEE ALL OF YOUR SERVICE REQUESTS, GET INFORMATION FROM THE CITY AND ALSO GET UPDATED ON WHERE YOUR SERVICES REQUESTS ARE AND WHEN THEY'RE COMPLETED AND EVEN SEE MAPS OF THE CITY AND EVERY SERVICE REQUESTS ACROSS THE CITY OF WHAT'S BEING WORKED ON AND WHERE IT IS AND IT'S STATUS AND ALL THAT TYPE OF THING. THIS IS REALLY A ROBUST NEXT LEVEL OF CUSTOMER SERVICE FOR OUR CITIZENS. THEN ON THE BACKEND, THE CITIZEN OR RELATIONSHIP MANAGEMENT SOFTWARE IS CAPTURING ALL OF THAT INFORMATION. THROUGH THAT INFORMATION, WE CAN STREAMLINE SERVICE DELIVERY WHILE IMPROVING RESOURCE ALLOCATION FOR THE CITY, PERFORMANCE, ACCOUNTABILITY, AND COST-SAVINGS. WHAT WE'RE REALLY TALKING ABOUT WITH THE 311 PROJECT IS MODELING, MEASURING, AND MAPPING DYNAMIC SYSTEMS ACROSS THE ENTIRE CITY TO PROVIDE A NEXT LEVEL CUSTOMER EXPERIENCE FOR OUR CITIZENS AND TO PUSH DATA-DRIVEN DECISIONS ACROSS THE ENTIRE ORGANIZATION. WE'RE TALKING ABOUT ENGAGING AND EMPOWERING THE CITIZENS OF BURLESON WITH THE ABILITY TO OBTAIN ANY INFORMATION THAT THEY NEED AND ACCESS TO CITY SERVICES LIKE THEY'VE NEVER HAD BEFORE. BECAUSE WE'RE GAINING THAT AND GETTING ALL OF THAT ON THE BACK-END OF THE SYSTEM, WE'RE ABLE TO MAKE THE CARRYING OUT OF THOSE SERVICES MORE EFFICIENT AND MORE EFFECTIVE. WE REALLY WANT 311 WHEN WE LOOK AT THIS TO BE THE MOST VALUABLE TOOL TO OUR CITIZENS WHEN IT COMES TO INFORMATION IN THE CITY AND ACCESS TO CITY SERVICES. THAT'S WHAT WE'RE AIMING AT [NOISE]. NOW, YOU ALL HAVE SEEN THIS BEFORE. I THINK I HAD THIS IN A PRESENTATION EARLIER THIS YEAR. THIS IS A RUDIMENTARY WAY OF SHOWING, THE MAIN CALL POINTS OF OUR CITY, WEEK-TO-WEEK, AND HOW THEY TAKE IN CALLS FOR INFORMATION, EMAILS FOR INFORMATION REQUESTS FOR SERVICE, AND HOW ARE THEY ARE TRANSFERRED AROUND THE CITY. MY POINT IN SHOWING THIS AGAIN IS THAT THIS CURRENTLY IS WHAT WE HAVE AND IT'S ULTIMATELY A VERY CONFUSING AND FRUSTRATING PROCESS FOR CITIZENS AND STAKEHOLDERS. THERE'S DOZENS OF NUMBERS ACROSS THE CITY WEBSITE. IF YOU CALL THE FRONT DESK, WE HAVE GREAT CUSTOMER SERVICE, BUT THEY WOULDN'T NORMALLY DON'T HAVE THE INFORMATION THAT YOU NEED, SO YOU GET ENDED UP, END UP GETTING TRANSFERRED SEVERAL TIMES. THERE'S A HIGH TRANSFER RATE. EVEN IF YOU TRY AND ASSESS THE ORGANIZATION, WHICH WE DO A LOT OF DIFFERENT THINGS AND SAY THIS IS WHERE I NEED TO CALL, YOU PROBABLY WILL STILL NOT GET THE EXACT RIGHT PERSON AND GET TRANSFERRED AROUND. WE HAVE VERY LOW TRACKING. IF I TRANSFER SOMEONE TO SOMEONE WHO I THINK THAT THEY NEED TO TALK TO, I DON'T REALLY KNOW WHATEVER HAPPENS TO THAT CALL. IF THEY GOT THE INFORMATION THEY NEED OR NOT, UNLESS THEY CALL BACK AND YELL AT ME, THEN I'LL KNOW. BUT THERE'S LOW CITIZEN ENGAGEMENT. ONCE YOU DO GET TO THE RIGHT PERSON AND YOU SUBMIT A SERVICE REQUEST, YOU DON'T REALLY GET INFORMATION ON IF IT'S CARRIED OUT OR HOW IT GETS TAKEN CARE OF. WE HAVE LIMITED ONLINE AND MOBILE OPTIONS. WE HAVE A LARGE GROUP OF FTES THAT WHILE THEY'RE DOING THEIR FULL-TIME JOB, THEY'RE ALSO HEAVILY INUNDATED WITH PHONE CALLS THAT THEY'RE TRYING TO GET INFORMATION TO PEOPLE AND STUFF LIKE THAT. IT'S A VERY MANUAL, HEAVY PROCESS. MOST DEPARTMENTS HAVE VERY SILOED INFORMATION. THEY KNOW JUST WHAT'S IN THEIR DEPARTMENT. IT'S RELYING HEAVILY ON INSTITUTIONAL KNOWLEDGE. PEOPLE WHO'VE BEEN HERE FOR A LONG TIME AND KNOW THE CITY. BUT THE MINUTE THEY LEAVE SOMEONE NEW IS NOT GOING TO KNOW ALL THAT INFORMATION. I WANT TO MAKE A POINT HERE. THIS IS NOT A SLAM ON ANY OF OUR CITY STAFF. ACTUALLY, WE JUST WON AN AWARD FOR CUSTOMER SERVICE ON OUR CITY STAFF. OUR CITY STAFF DOES A TREMENDOUS JOB AT TAKING PHONE CALLS, TRYING TO GET PEOPLE THE INFORMATION THEY NEED, TRYING TO GET THEM TO THE SERVICE REQUEST THAT THEY'RE ASKING FOR. THEY DO A GREAT JOB IN CUSTOMER SERVICE IN THAT WAY. WHAT I'M TRYING TO SHOW HERE IS THAT STRUCTURALLY AND FUNCTIONALLY, WHAT WE HAVE NOW IS NOT THAT CUSTOMER-FRIENDLY. AS THE CITY GROWS AND AS WE GET MORE PEOPLE ENGAGED AND THEY'RE ASKING FOR MORE INFORMATION AND NEED MORE CITY SERVICES, THIS BECOMES MORE AND MORE OF AN ISSUE. SO WHAT ARE WE TALKING ABOUT WITH 311? WE'RE TALKING ABOUT ALL NON-EMERGENCY INTERACTIONS, NON-911 INTERACTIONS, COMING THROUGH THAT 311 SUITE THAT WE'RE TALKING ABOUT. PHONE CALLS YOU HAVE ANY QUESTION ABOUT INFORMATION FOR THE CITY OR NEED ACCESS TO CITY SERVICES, PICK UP THE PHONE DIAL 311 AND GET A LIVE CUSTOMER SERVICE REP, THEY CAN HELP YOU. BUT NOT JUST THAT, AN ONLINE PORTAL LIKE I SAID TO SEE EVERYTHING, EMAIL, TEXTS OVER YOUR PHONE, THROUGH AN APP ON YOUR PHONE, AND EVEN WE'RE NOT THERE YET, BUT EVEN THE CAPABILITY TO GIVE INFORMATION AND TAKE SERVICE REQUESTS THROUGH SOCIAL MEDIA, THERE IS A TREMENDOUS AMOUNT OF WAYS THAT WE CAN UTILIZE THIS SYSTEM. THEN RATHER THAN HAVING TO NAVIGATE THE CITY AND FIGURE EVERYTHING OUT, THEY GO THROUGH THE 311 DIVISION AND IT GOES TO A TRAINED CUSTOMER SERVICE REPRESENTATIVE WHO'S BEEN TRAINED TO DELINEATE ALL THAT INFORMATION TO THE EXACT RIGHT SPOT. THE PERSON JUST DEALS WITH THAT ONE CUSTOMER SERVICE REP AND THEN THEY GET ENGAGED BY SEEING EXACTLY WHAT'S HAPPENING WITH THEIR SERVICE REQUESTS AND SEE WHEN IT'S COMPLETED AND FOLLOW IT ALL THE WAY THROUGH ON THE BACK-END, OUR CRM SYSTEMS CAPTURING ALL OF THAT INFORMATION AND HELPS THE ORGANIZATION RUN MORE EFFICIENTLY LIKE WHAT I'LL TALK ABOUT IN JUST A SECOND. WHAT IS THIS? IT'S IMPROVED CUSTOMER SERVICE. IT'S A CENTRALIZED PORTAL FOR CITIZENS' REQUESTS. IT'S A TARGETED INFORMATION BANK TO HELP CITIZENS ACROSS MULTIPLE MEDIUMS. [00:35:02] IT ENHANCES ENGAGEMENT FASTER AND MORE EFFICIENT CITY SERVICES. IT IS ABLE TO HANDLE THE GROWTH AND DEMAND OF OUR CITY AS WE GROW, IT UTILIZES NEW AND CHANGING TECHNOLOGIES. AS TECHNOLOGY CHANGES, THE SYSTEM ITSELF IS UPDATED AND CAN CHANGE WITH THAT TECHNOLOGY SO WE DON'T FALL BEHIND. THERE'S A NON-EMERGENCY AND DISASTER ASSISTANCE ASPECT OF THIS THAT WE'VE TOUCHED ON A LITTLE BIT, BUT IT'S EXTREMELY POWERFUL. THE DIVISION IS BEING BUILT INTO OUR EMERGENCY MANAGEMENT PROTOCOLS. BUT WHEN WE HAVE, GOD FORBID AN EMERGENCY, A WINTER STORM, OR A TORNADO, MOST OF THE TIME, CITY HALL IS SHUT DOWN, IF WE HAD A LARGE EMERGENCY MOST OF THE TIME CITY HALL IS SHUT DOWN, SO 911 GETS INUNDATED WITH CALLS FOR INFORMATION OR "WHERE DO I GO TO GET THIS" OR "WHERE DO I GO FOR SHELTER?" THAT TYPE OF THING. WITH THE ABILITY TO SET UP CSRS WITH A KNOWLEDGE BASE THAT WE COULD BUILD IN WITH OUR EMERGENCY MANAGEMENT TEAM EXACTLY THE INFORMATION PEOPLE NEED IN AN EMERGENCY, OUR CUSTOMER SERVICE REPS CAN STAND UP AND IMMEDIATELY START TAKING THAT CALL LOAD OFF OF 911 AND SO 911 CAN FOCUS ON THE ACTUAL EMERGENCY CALLS AND PASS ALL OF THOSE NON-EMERGENCY CALLS TO 311 WHO HAS A DATABANK OF EXACTLY WHAT THEY NEED TO TELL PEOPLE WHERE TO GO FOR SHELTER, WHERE TO GO FOR FOOD OR WATER OR WHATEVER THEY NEED IN AN EMERGENCY. THAT'S SOMETHING THAT WE'RE BUILDING INTO THE 311 DIVISION TO WORK WITH OUR EMERGENCY MANAGEMENT PLAN TO HAVE THAT BUILT-IN. IT HAS INTEGRATED PROCESSES, SOFTWARE, AND EFFICIENCIES FOR CITIZENS AND STAFF. THIS IS AN EASY, EFFECTIVE, INNOVATIVE, ENGAGING, AND IT'S VERY CUSTOMER-FRIENDLY. ON THE BACKEND, I'LL RUN THROUGH THIS REAL QUICK, IS AN EXTENSIVE AMOUNT OF DATA COLLECTION. STREAMLINING INFORMATION, GIS LOCATING EVERYTHING. THIS IS PIVOTAL AS FAR AS RESOURCE ALLOCATION, YOU CAN SEE WHERE ALL THESE SERVICE REQUESTS ARE COMING IN, AND IN SOME CASES, YOU CAN SEE, THEY'RE SPECIFIC AND MOST OF THEM ARE COMING FROM THIS LOCATION, TOWN, BUT WE HAVE PEOPLE SPREAD OUT ALL OVER TOWN. YOU CAN HELP LOCATE YOUR RESOURCES IN THE PROPER WAYS. THEN ONCE WE START GETTING ALL THIS INFORMATION ON THE BACKEND, WE CAN LOOK BY SERVICE TYPE AND START SETTING SOME SERVICE LEVEL AGREEMENTS, WHICH IS HOW LONG IT TAKES TO GET SOME OF THESE SERVICES DONE. WE CAN BENCHMARK THESE SERVICE AGREEMENTS WITH LOCAL CITIES AND WITH BEST PRACTICES IN THE INDUSTRY AND WE CAN SEE THIS IS PART OF OUR DATA DRIVES EXCELLENCE IN SERVICE. WE WANT TO GET PAST THE POINT OF SAYING WE THINK WE'RE DOING A GOOD JOB IN THIS AREA. WE FEEL LIKE WE'RE DOING A GOOD JOB IN THIS AREA. WE CAN ACTUALLY SHOW WITH THIS DATA WE ARE DOING A GREAT JOB IN THIS AREA COMPARATIVELY TO OTHER CITIES AND COMPARATIVE TO INDUSTRY STANDARDS. THIS CREATES MORE EFFICIENT AND FASTER SERVICE LIKE I TALKED ABOUT WITH EMERGENCY MANAGEMENT, IT'S A HUGE TOOL. EVEN WITH MARKETING AND PROMOTION, WE CAN BUILD INTO THE CUSTOMER SERVICE KNOWLEDGE BASE POSITIVE THINGS LIKE OUR HEART SONGS IN SUMMER AND STUFF LIKE THAT, SO THAT WHEN PEOPLE CALL IN THEY HAVE THAT INFORMATION AND CAN PROMOTE THAT INFORMATION. IT HELPS WITH BUDGET DECISIONS WHEN WE'RE TALKING ABOUT HIRING PEOPLE OR LOOKING AT BUYING CERTAIN THINGS, WE CAN ACTUALLY ASSESS THE NEED BY A LOT OF THE DATA THAT'S COMING THROUGH HERE. OBVIOUSLY, A LOT OF THIS BACKEND WILL BE UTILIZED BY OUR NEW DATA ANALYST POSITION. THIS WILL BE A HUGE PART OF THAT AND THEN OBVIOUSLY CAN PRODUCE COST SAVINGS AS WELL. ON THE BACKSIDE OF 311 IS A CALL CENTER. JUST INTERESTING NUMBERS WE HAVE A CALL VOLUME, THIS IS JUST UTILITY CUSTOMER SERVICE IN OUR FRONT DESK FOR THIS YEAR. THEY TOOK ABOUT 30,000 CALLS OVER THE YEAR, ABOUT A 120 A DAY, AND LOBBY TRAFFIC TOO, IT'S INTERESTING THAT 15,000 PEOPLE COME THROUGH THE LOBBY EVERY YEAR, ABOUT 60 A DAY. SOMETIMES IT FEELS LIKE 15,000 A DAY. THEN WE'LL ALSO TRACK, WE'LL BENCHMARK DIFFERENT INDUSTRY STANDARDS FOR 311. THESE ARE ACTUAL BENCHMARKS THAT WE HAVE FOR FIRST CONTACT RESOLUTION. WHEN SOMEONE CALLS IN DOES THAT CALL GET TAKEN CARE OF IN THE FIRST PHONE CALL? IS THE SERVICE REQUEST ISSUED? IS THE INFORMATION GIVEN IN THAT FIRST PHONE CALL? IF NOT, WHY NOT? CAN WE FIX IT TO GET THE HIGHEST AMOUNT OF FIRST CONTACT RESOLUTION THAT WE CAN? AVERAGE HANDLE TIME, HOW LONG ARE PEOPLE ON THE CALLS? AVERAGE HOLD TIME, ARE PEOPLE SITTING ON HOLD FOR A LONG TIME? WE BENCHMARKED WITH LARGER CITIES BUT WHERE THE WHOLE TIME WAS THREE, FOUR, OR FIVE MINUTES, WE WOULD LIKE TO KEEP OURS AS LOW AS POSSIBLE. THEN ABANDONED CALL PERCENTAGE IS SOMEBODY DROPPING OFF BECAUSE THEY'RE SITTING ON HOLD TOO LONG. THESE ARE ALL METRICS THAT OUT OF THAT SYSTEM, WE WILL BE ABLE TO NOT ONLY TRACK BUT ALSO BENCHMARK ACROSS INDUSTRIES. OUR FINAL SLIDE HERE IS THE SUPPLEMENTAL PACKAGE THAT WE'RE ASKING FOR, OBVIOUSLY, THE 311 CRM SYSTEM. WE HAVE A ONE-TIME COST SO THAT 300 PERCENT IS A PLACEHOLDER, SO WE'RE AT THE VERY END OF OUR RFP PROCESS WITH THE CRM SYSTEM. WE ARE EVALUATING A FEW LAST PROPOSALS. THAT 300,000 IS A PLACEHOLDER NUMBER, ALTHOUGH IT'S PROBABLY PRETTY CLOSE TO WHAT WE'LL BE LOOKING AT. THEN OBVIOUSLY OUR CUSTOMER SERVICE MANAGEMENT DATA ANALYTICS POSITION AS WELL. THAT'LL BE BUILT INTO OUR BUDGET PROCESS. IT'S AN EXCITING TIME TO WORK FOR THE CUSTOMER SERVICE DEPARTMENT, [NOISE] WE'RE DOING SOME REALLY COOL AND FUN PROJECTS, [00:40:02] AND WE'RE RUNNING WHAT I BELIEVE TO BE SOME REALLY CORNERSTONE PROJECTS FOR THE CITY THAT ARE GOING TO BE REALLY GREAT WHEN WE GET THEM OFF THE GROUND. I'M HAPPY TO ANSWER ANY QUESTIONS ABOUT THE DEPARTMENT OR ANYTHING. >> GREAT JOB, JESSE. >> THANK YOU. >> YOU KNOW IT'S GOING TO TAKE PEOPLE A LITTLE BIT OF TIME ONCE WE IMPLEMENT THE 311, SO THEY'LL PROBABLY CALL THE FRONT DESK. WILL THERE BE INSTRUCTION FOR HOW IN CASES TOO? IS THERE GOING TO BE A WAY TO ROUTE IT TO THE 311? >> I DON'T WANT TO GIVE AWAY ALL OF OUR TRICKS, BUT THE FRONT DESK, THERE WILL PROBABLY BE REROUTED TO 311. NONE OF THIS IS SOLIDIFIED, BUT IF THEY'RE CALLING INTO THE CITY, THEY'LL PROBABLY BE GETTING THROUGH A 311 CUSTOMER SERVICE REPRESENTATIVE UNLESS THEY'RE SPECIFICALLY CALLING THE FRONT DESK AS A NUMBER. >> THAT WOULD BE MY CONCERN IF YOU GO ON THE WEBSITE AND YOU CLICK ON THE CITY HALL PHONE NUMBER, THAT'S JUST COMMON EVERYONE ALWAYS WANTS TO CALL THE MAIN NUMBER. >> SURE. >> I CAN GET TO THE PERSON I WANT FASTER THAT WAY, WHICH THEN SOMETIMES IT GETS MESSED UP AND NOT IN THE QUEUE. >> I THINK WE WILL HAVE TO HAVE A ROBUST MARKETING CAMPAIGN ON 311 BUT OBVIOUSLY IF SOMEONE CALLS THE FRONT DESK AND THEY NEED INFORMATION, IF THEY HAVE IT, THEY WILL GIVE IT, BUT THEY CAN ALWAYS, IMMEDIATELY TRANSFER THEM TO 311. OUR GOAL IS TO GET AWAY AS MUCH AS WE CAN FROM ANY IVR, ANY DOUBT, PRESS 1, PRESS 2, AND GET A LIVE PERSON ON THE PHONE FOR OUR CITIZENS. >> I LIKE THAT. THAT'S GREAT. >> JESSE, FROM AN EFFICIENCY STANDPOINT, I KNOW THAT YOU'VE GOT TO BE LOOKING AT MULTIPLE DIFFERENT DEPARTMENTS. I KNOW YOU MENTIONED THE ERP AND THE STRUGGLES THERE. WHAT SOFTWARE ARE WE USING TO BE ABLE TO COMPARE ACROSS DIFFERENT DATASETS AND DIFFERENT DATABASES? >> FOR THE DASHBOARDS THAT WE'VE SET UP OR WHAT ARE WE PULLING FROM? >> THE DASHBOARDS. >> THE DASHBOARDS WE SET UP ARE IN TABLEAU. WE'RE PULLING THE DATA OUT OF HCE IN EXCEL SPREADSHEETS AND WE BUILT THOSE DASHBOARDS IN TABLEAU, WHICH IS A VISUALIZATION SOFTWARE. >> OKAY. >> I'M NOT FAMILIAR WITH THAT ONE. I'M FAMILIAR WITH THE ONE CALLED CRYSTAL REPORTS BY SAP. IS IT VERY SIMILAR TO THAT? >> IT'S SIMILAR A LITTLE BIT MORE. IT LOOKS A LITTLE BIT MORE USER-FRIENDLY FROM THE VISUAL STANDPOINT. >> YOU'RE ALREADY ON TRACK. SO THANK YOU. >> ANYBODY ELSE? >> JESSE, ON YOUR ORGANIZATIONAL CHART, YOU SHOW QUITE A NUMBER OF POSITIONS AS BEING RE-CLASSIFICATIONS. AM I READING THAT RIGHT? YES, SIX. YES. YOU WANT ME TO GO BACK? >> WE HAVE THE EQUIVALENT OF [NOISE] EIGHT PEOPLE THAT ARE GOING TO BE RECLASSIFIED FROM THEIR EXISTING POSITIONS TO THIS? >> CORRECT? >> WE HAVE EIGHT PEOPLE AROUND HERE WITH NOTHING TO DO? >> NO. THESE ARE ACTUALLY POSITIONS THAT ARE VERY SIMILAR TO WHAT THEY'RE DOING NOW, BUT THEY'RE BEING RE-CLASSED INTO THESE SPECIFIC POSITIONS TO FIT THE NEED OF THE DEPARTMENT. BUT NONE OF THEM ARE GOING FROM SOMETHING COMPLETELY DIFFERENT FROM WHAT THEY'RE WORKING ON TO TAKING CALLS. >> WELL, I'M SURE THERE'S A LOT MORE DETAIL, THAT'S NOT IN YOUR PRESENTATION HERE AND THAT'S FINE. I JUST WANT TO BE SURE I UNDERSTOOD THAT THE ONLY NEW HIRE THAT YOU HAVE IN HERE IS YOUR DATA GUY OR PERSON. >> THAT'S CORRECT. HE'S THE ONLY NEW HIRE, AND I WOULD OBVIOUSLY PROBABLY NOW IS NOT THE RIGHT TIME, BUT I WOULD LOVE TO GET WITH YOU GUYS, I CAN BREAK THIS ENTIRE STRUCTURE DOWN BY THE DIFFERENT POSITIONS AND HOW THEY MOVED AROUND. >> I WOULD JUST ADD TO THAT. THERE ARE A COUPLE OF POSITIONS IN OTHER DEPARTMENTS AROUND THE CITY THAT THEIR PRIMARY JOB DUTIES ARE TO ANSWER PHONE CALLS. THEY'RE GETTING LOTS OF CALLS EVERY DAY, EVERY WEEK, AND SO THESE WAS TAKING THOSE EMPLOYEES PLUS THE EMPLOYEES THAT JESSE ALREADY HAS IN HIS DEPARTMENT CONSOLIDATING THAT TO ONE 311 GROUP. THIS IS AN ESTIMATE OF THE STAFF THAT WE NEED, THE ESTIMATE OF THE CALL VOLUME THAT WE'RE GOING TO HAVE. I THINK MOST OF THE PROVIDERS OUT THERE ON THE CRM SYSTEMS ARE SAYING IT'S TYPICALLY 1-1.5 TIMES YOUR POPULATION SO 50-60-70,000 CALLS A YEAR, WE EXPECT TO HAVE COMING THROUGH THE CENTER. IT COULD BE CALLS, TEXTS, EMAILS, THOSE KINDS OF THINGS. HOPEFULLY, DAN THAT ANSWERS THAT A LITTLE BIT MORE DETAIL. IT'S NOT NEW PEOPLE, BUT IT'S CONSOLIDATING THAT EFFORT ALL IN ONE DEPARTMENT. >> ALSO, I GUESS AT THE BOTTOM OF YOUR, LET'S CALL IT, PYRAMID OF PERFORMANCE INDICATORS, YOU HAVE A HOST OF PEOPLE IN EACH DEPARTMENT THAT ARE ASSEMBLING AND TO SOME EXTENT, I SUPPOSE ANALYZING DATA, IN ORDER TO ENTER IT INTO THE SYSTEM. >> THE HOPE WOULD BE THAT THE SYSTEM THAT THEY'RE PUTTING IT IN AS THEY WORK DAY-TO-DAY WOULD CAPTURE THAT DATA, AND THEN WE WOULD HAVE A DATA SET THAT'S PULLING FROM THAT. THE GOAL WOULD BE THAT THEY'RE JUST WORKING THEIR JOBS DAY-TO-DAY, AND THAT WE HAVE A SYSTEM THAT PULLS OUT OF THAT AND RUNS IT UP INTO THEIR KPI, DYNAMICALLY, SO THAT THEY'RE NOT HAVING TO DO A SECOND JOB TO GO PUT IT IN AND GET THE KPI UP-TO-DATE. WE THINK WE CAN DO IT. >> BREAK IT DOWN TO SOMETHING AT MY LIMITED UNDERSTANDING CAN ABSORB, [00:45:01] AND LET'S SAY THAT I'VE GOT A POTHOLE REPAIR CREW, AND THEY ARE BASICALLY GOING TO GO OUT EVERY DAY TO VARIOUS CALLS AS DIRECTED BY THEIR SUPERVISORS. SO THAT LEAD PERSON ON THAT POTHOLE CREW WILL HAVE A SET OF DATA POINTS THAT [OVERLAPPING] >> HE WILL BE HOUSED IN A SYSTEM. THE SYSTEM ITSELF WILL SEND THAT PERSON OUT THROUGH A SERVICE REQUEST, THAT SERVICE REQUESTS WILL BE LOGGED UNDER CERTAIN SERVICE SET, AND THAT SERVICE SET WILL BE IN THE SYSTEM, BE EXTRACTED AS A DATA POINT, AND SAY SOMEONE WENT OUT AND DID THIS ONE SPECIFIC SERVICE, THIS DATA SET. THAT WOULD BE LOGGED IN THE OPEN DATA THAT ROLLS UP INTO THE KPI. WHILE EVERYONE IS JUST DOING THEIR EVERYDAY JOBS, YOU'RE ALSO COLLECTING ALL THAT DATA ON THE BACKEND THROUGH THE CRM SYSTEM AND THROUGH OTHER SYSTEMS THAT WE USE IN THE CITY. DOES THAT EXPLAIN? >> YEAH. IT DOES. I MEAN, I'VE HIRED A FEW PEOPLE IN MY LIFETIME AND I'VE LEARNED THAT PEOPLE THAT ARE GOOD AT CERTAIN SKILLS ARE NOT THAT SKILLED IN OTHER CERTAIN SKILLS, SUCH AS DOING PAPERWORK, AND PROPERLY FILLING REPORTS, AND FILING INFORMATION, AND THINGS LIKE THAT. A PERSON SKILLED IN THE FINE ART OF FIXING A POTHOLE ISN'T NECESSARILY THAT GOOD AT DATA ENTRY. [OVERLAPPING] SO THERE TENDS TO BE THE TENDENCY TO SLIP INTO WHAT WE USED TO CALL IN THE OLD DAYS OF COMPUTING, GARBAGE IN, GARBAGE OUT. THE DATA IS ONLY AS GOOD AS THE ACCURACY WITH WHICH IT'S ENTERED AT THE BEGINNING OF THE WHOLE PROCESS. >> I COMPLETELY AGREE. THE GOAL IS FOR THE SYSTEM ITSELF TO TRACK IT ALL BEHIND THE SCENES, AND THAT'S WHAT THE SYSTEMS THAT WE'RE LOOKING AT FOR OUR CRM AND THAT THE EMPLOYEES THEMSELVES WILL JUST CONTINUE TO DO THEIR EVERYDAY JOBS, WITHOUT THINKING ABOUT DATA SETS, OR VISUALIZATIONS, OR KPIS, OR ANYTHING LIKE THAT. >> THEN THE BACKSIDE OF THAT SAME 45 RPM RECORD OF THE THINGS IS THAT, FILLING OUT THE DATA TENDS TO GET TO BE THE MORE IMPORTANT OF THE TWO TASKS, FIXING THE POTHOLES OR ENTERING THE DAMN DATA. I'VE SEEN THAT OCCUR IN OTHER CITIES WHERE PUBLIC WORKS DEPARTMENTS WERE REQUIRED TO VENDOR EFFORTS AROUND THE WORD. THEY DID MORE DOCUMENTATION, AND PHOTOGRAPHING, AND LOGGING ON, AND ENTERING DATA, AND UPLOADING TONS AND TONS OF INFORMATION. WHILE IN THE MEANTIME, THE CONTRACTORS OVER THERE POURING CONCRETE, AND IT'S TOO THIN BECAUSE NOBODY'S GOT DOWN WATCHING. ALL THEY'RE DOING IS ENTERING DATA AND TAKING CARE OF THINGS. I KNOW THAT MAY BE A BAD EXAMPLE, AND I APOLOGIZE FOR MY LANGUAGE. BUT I'VE JUST SEEN A LOT OF THIS THING GET GROUND DOWN OR BECOME LESS THAN EXPECTED. >> NO. I TOTALLY AGREE. I'M PRETTY SURE I WOULD DISAPPEAR PRETTY QUICKLY IF I HAD ERIC'S PEOPLE PUTTING IN DATASETS WHILE THEY'RE FIXING POTHOLES. THE SYSTEM IS MEANT TO RUN ON THE BACKEND, SO THAT AS THEY'RE JUST DOING THEIR EVERYDAY JOBS, IT'S COLLECTING THAT INFORMATION. [OVERLAPPING] >> I'M SORRY. >> I'M SORRY. >> JEFF, IF I UNDERSTAND CORRECTLY, MAYBE THIS WILL HELP. I SAW THIS IN FOURTH WAY, WE WOULD DO THINGS, THAT MAYBE THERE'S NO DATA TO BE COLLECTED FROM THE POTHOLE FILLER. IT SAYS, "THE DISPATCHER WHO'S GOING TO PUT IT IN CODE NUMBER SUCH AND SUCH," WHICH IS A SIZE POTHOLE. >> THAT'S RIGHT. >> THAT TELLS YOU GOT TO GO OUT AND FIX THAT POTHOLE. NOBODY HAS TO INPUT ANYTHING. STOP ME IF I'M WRONG ON THIS. >> NO, YOU'RE RIGHT. >> BUT THEY'LL BE ABLE TO ACTUALLY THEN BE ABLE TO PULL UP, OKAY, HOW MANY CODE NUMBER BUBBLE BALLS DO WE GET? THAT WILL BE ON THEIR END, IF I'M CORRECT IN THIS. >> YES, THAT'S CORRECT. THE SYSTEM ITSELF IS BLOGGING AND AS YOU'RE PUTTING IT IN FOR A SERVICE REQUESTS. THAT'S RIGHT. >> JUST ANOTHER ELEMENT TO THIS IS, WE ALREADY HAVE A WORK ORDER SYSTEM CALLED CARTOGRAPHY. THIS COUNCIL PURCHASED THAT, I BELIEVE IT WAS ABOUT A YEAR AGO, THAT WE IMPLEMENTED THAT PRODUCT. CURRENTLY RIGHT NOW BEFORE WE'RE EVEN DOING 311, WHEN WE GET A SERVICE REQUEST, THAT INFORMATION IS ENTERED RIGHT NOW INTO CARTOGRAPH, AND THAT'S HOW THE CREWS ARE GIVEN THOSE WORK ORDERS TO GO OUT AND DO THAT WORK. THE CRM SOFTWARE THAT JESSE IS TALKING ABOUT, WILL THEN INTERFACE WITH THAT PRODUCT. IT'S BIDIRECTIONAL, SO IT'S INFORMATION GOING INTO THE SYSTEM SAYING, "HERE NEW SERVICE REQUEST," AND ONES THAT ARE GETTING COMPLETE ARE COMING BACK INTO THE SYSTEM TO BE UPDATED. HOPEFULLY, IT'S NOT A LOT OF NEW WORK FOR THE CREWS. THEY'RE DOING A LOT OF THIS STUFF ALREADY. IT'S JUST, HOW'S IT BEING REPORTED BACK? THAT'S THE GOAL. BUT I CERTAINLY UNDERSTAND THE CONCERN. WE WANT TO MAKE SURE IT'S EFFICIENT FOR THE CREWS, AND ALSO MAKE SURE THAT THE CITIZENS ARE GETTING THE REQUEST ON THAT THEY NEED TO GET DONE. JESSE, IS THAT ANSWERED THAT? PROBABLY. >> YES. I THINK SO. DOES THAT ANSWER THE QUESTION? >> YEAH. PLEASE DON'T TAKE MY COMMENTS AS BEING NEGATIVE [OVERLAPPING] TO THE PROCESS, BECAUSE I THINK THE PROCESS IS VALUABLE AND I'M SURE WILL COME TO USE IT. BUT I KNOW EVERY CITY THAT UNDERTOOK SUCH PROCESS THOUGHT IT WAS GOING TO WORK OUT WELL TOO. [LAUGHTER] SOMETIMES IT DID, SOMETIMES IT DIDN'T. I KNOW BURLINGTON DOES EVERYTHING INCLUDING FIREWORKS BETTER THAN ANYBODY ELSE AROUND US. [LAUGHTER] I'M HOPING FOR THE BEST. THAT'S ALL. >> WE'LL SHOOT OFF SOME FIREWORKS WHEN WE GET THIS COMPLETE. [LAUGHTER] >> WHAT'S YOUR BIGGEST CONCERN? >> I THINK JUST IMPLEMENTATION OF THE 311, THAT IT GOES SMOOTHLY. BUT WE HAVE A PATH TO SMOOTH IMPLEMENTATION THAT WE'RE LOOKING AT. [00:50:01] WE'LL GET THE CRM SYSTEM AND THEN SETTING IT UP, AND LIKE BRIAN WAS SAYING, INTEGRATING IT WITH ALL OF OUR SOFTWARE, AND STUFF LIKE THAT. BUT THE ONES WE'RE LOOKING AT ARE HIGHLY INTEGRATABLE. BUT THAT'S IT, THAT IT'S A SMOOTH TRANSITION. >> DID YOU GO THERE AND RAMP-UP? YOU'RE NOT GOING TO CHECK EVERYBODY AWAY AND START TEACHING THEM ALL AT ONCE. SO IS THERE A RAMP-UP, A CLASS, OR WHAT ARE YOU GOING TO DO? >> WE SHOULD HAVE SOME LEAD TIME AS FAR AS TRAINING, AND THE SYSTEMS THAT WE'RE BUYING HAVE PRETTY ROBUST TRAINING FOR THE SYSTEM AND STUFF LIKE THAT. WITH THE STRUCTURE THAT WE HAVE, I THINK WE'LL BE ABLE TO SCHEDULE TRAINING, WHILE PEOPLE ARE STILL ANSWERING THE PHONES. I DON'T THINK IT'LL BE TOO MUCH OF A PROBLEM. WE'RE EXCITED ABOUT IT. >> I KNOW YOU ARE GOOD. GOOD JOB, I TELL YOU. ANYBODY ELSE? >> ALL RIGHT. THANK YOU ALL. >> GOOD PRESENTATION. >> THAT BRINGS US TO ITEM 7B; [7B. Receive a report, hold a discussion, and give staff direction on the City’s Capital Improvement Plans, and receive any additional direction from City Council regarding the annual budget for fiscal year 2022-2023. (Staff Presenter: Martin Avila, Finance Director)] RECEIVE A REPORT, HOLD A DISCUSSION, AND GIVE STAFF DIRECTION ON THE CITY'S CAPITAL IMPROVEMENT PLAN, AND RECEIVE ANY ADDITIONAL DIRECTION FROM CITY COUNCIL REGARDING THE ANNUAL BUDGET FOR FISCAL YEAR 2022, 2023. STAFF PRESENTER IS MARTIN NOVELLA, FINANCE DIRECTOR. MARTIN? >> MAYOR AND COUNCIL, I HOPE I HAVE THE SAME ENERGY AS JESSE DOES, BUT I'M GOING TO GIVE IT A SHOT. IT'S ALL I CAN DO. THIS PRESENTATION BRINGS TOGETHER ALL OF THE CAPITAL IMPROVEMENT PLANS THAT THE CITY'S HAD. WE'VE TALKED ABOUT IN THE LAST COUPLE OF MONTHS. SO GIVE YOU A PRETTY PERSPECTIVE. THE CAPITAL IMPROVEMENT PLANS COVER THE GENERAL GOVERNMENT, WHICH CURRENTLY IS THE '22 BOND PROGRAM. IT TALKS ABOUT THE PARKS AND GOLF, WHICH IS THE 4B CAPITAL IMPROVEMENT PLAN. WE ALSO HAVE SOME PROJECTS IN THE 4A CORPORATION, AS PART OF THE ECONOMIC DEVELOPMENT. THEN ALSO THE WATER AND SEWER INFRASTRUCTURE THAT WE'VE TALKED ABOUT. WE TALKED ABOUT THAT A LITTLE BIT, IN OUR LAST JUNE 20TH, THE COUNCIL MEETING. THEN WE'RE ALSO GOING TO TALK ABOUT SOME ADDITIONAL GENERAL GOVERNMENT PROJECTS DURING THE TOURS, THREE PRESENTATIONS IN THE PAST, AND NOW THAT WE'VE DISSOLVED THE NUMBER 3, KIND OF GET SOME DIRECTION IN REGARDS TO HOW TO MOVE FORWARD IN THESE ADDITIONAL PROJECTS AND THE FUNDING OF THOSE PROJECTS. THIS IS A SLIDE THAT WAS PART OF THE CITYWIDE CUSTOMER CITIZEN SURVEY. IT'S A CITIZEN'S SURVEY. WHAT THE QUESTION THERE WAS, WHAT IS THE MOST IMPORTANT SERVICES THAT WE SHOULD FOCUS ON NEXT YEAR? IF YOU LOOK AT THAT, IT'S ALL ABOUT, YOU LOOK AT THE INFRASTRUCTURE, IT TALKS ABOUT STREETS, TALKS ABOUT THE IMPROVEMENTS, TALKS ABOUT TRAFFIC FLOW. IT ALSO MENTIONS PUBLIC SAFETY SERVICES. IT ALSO MENTIONED SOME PARKS IN REGARDS TO THE IMPROVEMENTS. THAT'S AN IMPORTANT PART OF WHAT CITIZENS HAVE BEEN TALKING ABOUT, AND GIVES YOU A FOCAL POINT OF WHERE OUR BUDGET PROCESS IS GOING IN OUR CAPITAL IMPROVEMENT PLAN. IN ADDITION TO THAT, AS PART OF THE BUDGET PROCESS, WE DO A BUDGET SURVEY. WE REACH OUT TO THE COMMUNICATIONS DEPARTMENT, PROVIDES SOME AVENUES THROUGH WHICH CITIZENS CAN PROVIDE THEIR INPUT AS IT RELATES TO THE BUDGET AND WHAT THE FOCUS SHOULD BE. IN THIS PARTICULAR ONE, THE RESULTS WERE THAT PUBLIC SAFETY WAS AN IMPORTANT PART, STREETS AND TRAFFIC CONTROL, PARKS AND RECREATION, ECONOMIC DEVELOPMENT. THOSE FOUR FOCAL POINTS OF WHAT OUR CAPITAL IMPROVEMENT PLAN ARE ABOUT. IT PUTS IT TOGETHER IN WHAT WE'RE FOCUSING ON. THIS SHOWS, IN ESSENCE, WHAT THE FIVE-YEAR BOND PROGRAM IS GOING TO BE. WE'VE TALKED ABOUT THIS BEFORE WHEN WE TALKED ABOUT THE FIVE-YEAR CIP PLAN FOR THE BOND PROGRAM. IT HASN'T REALLY CHANGED SINCE THEN. YOU SEE $84.5 MILLION IN THE FIVE-YEAR. THE BOND PROGRAM WAS 86 MILLION. BUT IN THIS FISCAL YEAR TOWARDS NOW, WE'RE GOING TO BE ISSUING ABOUT 1.4 MILLION OF THAT 86 MILLION, TO BEGIN ANY OF THE DESIGNS AND STUDIES, IF PUBLIC WORKS WANTS TO MOVE FORWARD AND BEGIN THAT PROCESS. IN THE JUNE 20TH MEETING, WE TALKED ABOUT THE WATER AND SEWER FIVE-YEAR CIP PLAN. WE TALKED ABOUT OTHER WATER PROJECTS AND THE SEWER PROJECTS THAT WERE IDENTIFIED BY THE PUBLIC WORKS DEPARTMENT. THE TOTAL VALUES FOR THE WATER AND SEWERS CIP PLAN WAS APPROXIMATELY $78 MILLION IN PROJECTS. IN APRIL, JEN VASHEM, THE PARKS DIRECTOR, BROUGHT IN AND TALKED ABOUT THE FIVE-YEAR CIP PLAN FOR PARKS AND GOLF. HE TALKED ABOUT PARKS REFURBISHMENTS. IT TALKS ABOUT NEW CONSTRUCTION OF PARKS, SIGNAGE, SPORTS FIELDS. IT WAS DIFFERENT ASPECTS OF THE PARKS AND GOLF COMMUNITY. [00:55:02] THAT IN ITSELF FOR THE FIVE YEARS WAS ABOUT $28 MILLION OF PROJECTS. YOU FOCUS ALL OF THAT. CITIZENS SURVEYS THE BUDGET. WE'RE FOCUSING ON ECONOMIC DEVELOPMENT, FOCUSING ON STREETS, FOCUSING ON PUBLIC SAFETY. THOSE ARE ALL IMPORTANT PARTS AS IT RELATES TO THE 4A FUND ECONOMIC DEVELOPMENT. TWO KEY AREAS THAT WE'RE LOOKING AT. ONE OF THEM IS THE CHISOLM SUMMIT INFRASTRUCTURE. RIGHT NOW WE'VE ALLOCATED ABOUT $35 MILLION, AND THEN A NEW INDUSTRIAL PARK INFRASTRUCTURE AS WELL, ANOTHER $20 MILLION THERE. SPEND A LITTLE BIT MORE TIME ON THIS PARTICULAR SLIDE OF, WHEN THE PRESENTATIONS WERE DONE AS IT RELATES TO TIRZ NUMBER 3, THE FINANCIALS AND THE DISCUSSION THERE IS THAT THE TIRZ, AT THIS POINT HAD ABOUT $10.4 MILLION IN DEBT CAPACITY AND SO THE QUESTION IS, AS WE DISSOLVE THE TIRZ AND WE MOVE THAT MONEY BACK INTO THE GENERAL FUND OR THE GENERAL OPERATIONS OR THE DEBT, HOW DO WE ALLOCATE THAT CAPACITY BACK INTO THE GENERAL GOVERNMENT SIDE? THERE WERE THREE OPTIONS THAT WERE PROVIDED IN THIS LIST. THE FIRST ONE WAS, WE DISSOLVE TIRZ NUMBER 3 AND ALL THE 10.4 MILLION DEBT CAPACITY GOES INTO PROJECTS WITHIN THIS ADDITIONAL PROJECT LIST. AGAIN, THERE'S $23.8 MILLION THAT ARE PROJECTS LISTED, INCLUDES A 10.4 CAPACITY OF THE TIRZ, IT ALSO HAS SOME GENERAL FUND CASH DOLLARS THAT RIGHT NOW WE'RE PROJECTING ABOUT EIGHT MILLION. THERE'S SOME IMPACT FEES FOR STREETS THAT ARE ALSO ALLOCATED TO THESE PROJECTS, SO THIS GROUP RIGHT HERE, THIS 23.8 IS IN ADDITION TO ANY OF THE GENERAL GOVERNMENT BOND PROGRAM. THESE ARE ADDITIONAL PROJECTS THAT ARE BEING IDENTIFIED. >> THAT WOULD BE A CO BONDS THEN. >> ACTUALLY SOME OF THIS, FROM THE STANDPOINT OF THE DEBT CAPACITY, WOULD BE COS, YES, ON THE TIRZ. THERE'S ALSO APPROXIMATELY ABOUT EIGHT MILLION DOLLARS CURRENTLY FROM GENERAL FUND CASH. THAT WOULD JUST BE CASH FUNDING. THERE'S ALSO SOME STREET IMPACT FEES THAT ARE GOING TO BE ALLOWED TO BE DEDICATED TO SOME OF THESE PROJECTS BASED UPON THE ZONES AND SO IT'LL BE A COMBINATION OF FUNDING SOURCES THAT MAKE UP THE $23 MILLION. BUT THE 10.4 THAT HAS THE DEBT CAPACITY OF DISSOLVING THE TIFF, WOULD BE COS, THAT IS CORRECT. >> THE 10.4 WOULD? >> YES, UNDER THE FIRST OPTION. >> THAT'S SAYING BECAUSE WE CAN DO IT, BUT WE HAVE EIGHT MILLION IN CASH, WHY CAN'T WE PRIORITIZE WHAT WE NEED RIGHT NOW WITH THE EIGHT MILLION CASH BEFORE WE START PULLING COS AND WE JUST DID A MASSIVE BOND. THESE ARE PRIORITIES, I AGREE, WE NEED TO GET THESE STREETS DONE, BUT THEY ALSO WERE PULLED OFF FOR A REASON. IS THERE A POSSIBILITY OF NOT CALLING FOR MORE CO BONDS ON OUR GENERAL FUND AND JUST USING THE CASH WE'VE GOT RIGHT NOW? BECAUSE WHAT I'M HEARING IS WE'VE GOT IT, NOW WE HAVE MORE DEBT CAPACITY, LET'S GO AHEAD AND PULL THE DEBT, LETS PULL IT AND USE IT. >> WELL, I THINK THAT'S THE QUESTION WE'RE ASKING THE COUNCIL, IS WHERE DO YOU WANT TO BE ON THE PROJECTS AND WHAT WOULD YOU WANT TO DO WITH THE MONIES THAT WERE OUT OF THE TIRZ NUMBER 3, THE TOD TIRZ. THAT'S THE QUESTION FOR YOU. WE ALSO HAVE TO PROPOSE A TAX RATE AT THE END OF JULY, I HAVE TO GIVE YOU THE CITY MANAGER'S RECOMMENDED BUDGET AND I HAVE TO KNOW WHAT THAT TAX RATE WILL BE, SO THAT WILL DEPEND ON WHAT YOU WANT TO DO WITH THE FUNDS. THAT'S THE REASON FOR BRINGING IT FORWARD IN JULY TO YOU, IS TO GET SOME DIRECTIONS SO WE KNOW WHAT WE NEED TO PROPOSE FOR THE BUDGET. CERTAINLY, IF YOU WANTED TO PRIORITIZE THE CASH FUNDED PROJECTS AND REDUCE THE TAX RATE OR DO SOMETHING DIFFERENT IN THE FUTURE, YOU STILL HAVE THOSE OPPORTUNITIES TO DO THAT BUT IN TERMS OF WHAT YOU'D WANT PROPOSED IN THIS COMING BUDGET, WE DO NEED SOME DIRECTION ON HOW YOU'RE GOING TO HANDLE THAT AND I WILL TELL YOU THIS TOO, IT'S THE INDIVIDUAL PROJECTS COULD BE A SEPARATE DISCUSSION, SO IF FOR EXAMPLE, YOU SAID YOU WANTED TO DO THE 23.8 MILLION IN PROJECTS, THAT TELLS US WHERE WE NEED TO BE FROM A TAX RATE STANDPOINT, BUT YOU CAN STILL MOVE THE PROJECTS AROUND OR JUST HAVE MORE DISCUSSION IF YOU WANTED TO HAVE SOME ADDITIONAL PROJECTS COME IN OR PROJECTS BE PULLED OUT, YOU CAN STILL HAVE THAT DISCUSSION LATER. HOPEFULLY THAT MAKES SENSE. BUT WE'RE TRYING TO JUST BRING THIS FORWARD, I KNOW WE'VE HAD A NUMBER OF DISCUSSIONS ABOUT THE TOD TIRZ, BUT WE DO WANT TO TRY TO GET SOME DIRECTION OF WHAT YOU WANT TO DO WITH THAT FUNDING, THOSE RESOURCES. >> THE FOCAL POINT OF THIS SLIDE IS THOSE THREE COLUMNS. YOU HAVE THE 10.4 BEING APPLIED TO THE CAPACITY OF THOSE PROJECTS, YOU HAVE MAYBE HALF OF THAT, 5.2, WHICH IS THE SECOND, THE MIDDLE COLUMN. OR YOU JUST DON'T TAKE ANY OF THAT $10.4 MILLION IN THE THIRD COLUMN [01:00:04] AND IT'S NO LONGER PART OF THE FUNDING SOURCES FOR THESE ADDITIONAL PROJECTS. >> I APPRECIATE THAT ADDITIONAL EXPLANATION FROM MARTIN, BUT THE OTHER THING I WANTED TO SAY IS, THE FEEDBACK THAT I GOT FROM THE COUNCIL AT THE LAST MEETING WHERE WE TALKED ABOUT THIS IS THAT IT WAS IMPORTANT TO HAVE THE WIDENING OF HALSBURY BETWEEN KENLA AND HOUBLON TO HAVE THAT PROJECT INCLUDED, SO WE'VE INCLUDED THAT IN ANY OF THE THREE. YOU CAN SEE THAT'S THE SECOND PROJECT THERE, AS WELL AS LOOKING AT HOUBLON MAKING THAT A FOUR-LANE ROADWAY INSTEAD OF OF A TWO-LANE ROADWAY. WE PRIORITIZE THOSE IN THIS LIST, BUT THAT'S CERTAINLY SUBJECT TO COUNCIL'S DIRECTION OR CHANGES BUT, I WANTED TO LET YOU KNOW THAT WE DID TRY TO MAKE THOSE CHANGES BASED ON YOUR FEEDBACK FROM THE MEETING A COUPLE OF WEEKS AGO. >> ONE OF THE CONCERNS THAT I'VE HAD IS NOT KNOWING WHERE THE ECONOMY IS GOING TO GO. I WOULD LOVE THAT THEY WOULD LOWER THE TAX, BUT HAVING TO GO BACK AND SAY NOW WE NEED IT BACK, THAT'S A CONCERN OF MINE. I DON'T KNOW HOW YOU ADDRESS THAT BECAUSE NOBODY KNOWS WHERE THIS THING IS GOING. NOW, WE DON'T KNOW HOW LONG IT'S GOING TO LAST. IT'S LITERALLY A GUESS ON THE RESEARCH PROJECTS THAT I'D REALLY LIKE TO DO TO HELP IMPROVE OUR TRAFFIC FLOW. BUT I'M NOT SURE IF GIVING TWO CENTS IS ONE OF THE CHOICES, I'D GIVE IT ONE. WE GOT TO BE CAREFUL WHAT WE DO, ALL OF OUR PRICES ARE GOING UP, OUR EMPLOYEES ARE GOING TO NEED TO BE COMPETITIVE IN THE MARKET, WE'RE GOING TO HAVE TO GIVE THOSE NUMBERS. I'D WALK WITH A LOT OF CAUTION RIGHT NOW WITH WHAT WE HAVE. ANYBODY HAVE ANY INPUT ON THAT AT ALL? >> I'M JUST NERVOUS ABOUT, WE PUT OUT A GO BOND TO OUR CITIZENS, LETTING THEM PICK THE PROJECTS AND THEN COMING BEHIND THAT AND DOING A CO BOND FOR SOME OTHER STUFF. I DON'T KNOW IF I'M REALLY IN AGREEMENT WITH THAT. I LOOK ON HERE AND I HEAR WHAT WE'RE SAYING ABOUT HALSBURY PHASE ONE WIDENING FROM KENLA TO HOUBLON. BUT WHAT'S THAT GOING TO DO? IT'S STILL TWO LANES ON EITHER SIDE OF THAT. I DON'T SEE THAT MAKING A BIG DIFFERENCE IN ANYTHING, IF IT WIDENS UP TO FOUR, IT WIDENS UP TO FOUR FOR ABOUT TWO BLOCKS IN THE MIDDLE OF NOWHERE AND THEN IT GOES BACK DOWN TO TWO LANES ON EITHER SIDE. I'M LIKE TAMARA, IF WE HAVE EIGHT MILLION THEN I THINK WE NEED TO FIGURE OUT WHERE TO SPEND THE EIGHT MILLION IN CASH WE HAVE AND I DON'T FEEL COMFORTABLE GOING DEEPER INTO DEBT, NOT AT THIS POINT. >> WHY DO I FEEL WIDENING THAT, IT MADE SENSE. IT MAKES SENSE TO ME, I WOULD SAY PRIOR TO THEM EVEN BUILDING IT, BUT IT DOESN'T MAKE SENSE TO ME NOW LOOKING BACK WONDERING WHY IT WASN'T BUILT AS A FOUR LANE ROAD IN THE FIRST PLACE. AM I BLAMING YOU? >> WOULD YOU LIKE THE COLOR ON THAT? >> IT'S ALL [INAUDIBLE]. NO, I DON'T LIKE COLOR, DON'T WORRY. >> I HAD TO LOOK BECAUSE I SAW THE NUMBER OF PROPOSED TO ADD THE WIDENING FOR THE ADDITIONAL TWO LANES AND I HAVEN'T HAD SOME PRIVATE INFORMATION, IS NOT PRIVATE PUBLIC INFORMATION. THEIR ORIGINAL BID PRICE TO BUILD THE ROAD IN THE FIRST PLACE WAS SLIGHTLY UNDER $3.8 MILLION AND THE LESSON I LEARNED FROM THAT IS IF YOU'RE GOING TO DO SOMETHING NOW WITH HUE AND YOU SHOULD REALLY BE LOOKING AT THAT NUMBER BECAUSE BUILDING SOMETHING PARTLY OUT AND THEN ADDING BACK TO IT LATER CAN BE SURPRISINGLY EXPENSIVE. >> I MADE THAT POINT LAST YEAR WHEN WE WERE TALKING ABOUT ADDING [OVERLAPPING] >> I DID THE FIRST JOB TOO CHEAP, ONE OR THE OTHER.[LAUGHTER] >> WHERE WE WERE ADDING THAT RIGHT HAND TURN LANE FROM HALSBURY ONTO 731 AND IT'S GOING TO COST US SO MUCH MONEY TO TAKE THAT LIGHT DOWN. WELL, WE ALL AGREE THAT IT NEEDS A WIDENING FROM CANDLER TO HUE AND ON HALSBURY. IT'S NOT DEAD, DYING PRIORITY BECAUSE WE DON'T HAVE THAT DEVELOPMENT BUILT OUT THERE YET. WHILE WE ALL AGREE IT NEEDS IT, I DON'T THINK WE AGREE IT NEEDS IT RIGHT THIS VERY SECOND, THAT WOULD BE THE TOP PRIORITY FOR ME. MAYOR, THE REASON WHY I'M CAUTIOUS AND I'M VERY MUCH AGAINST DOING CEO BONDS IS VERY MUCH FOR THE FACT THAT WE JUST PULLED AND DID A BIG BOND PACKAGE AND I DON'T WANT TO TURN AROUND AND DO CEO BONDS ON OUR GENERAL FUND. WE JUST DID THAT WHEN WE JUST DID THE BIG BOND. WE HAVE CASH AND LET'S FIGURE IT OUT. I'VE REALIZED THAT WE'RE CONSTANTLY BETTING ON WHAT ARE OUR MONEY COMING IN WILL BE IN THE FUTURE AND WORKING ON A CASH BASIS ONLY IS VERY DIFFICULT, BUT I THINK WE NEED TO ERR ON THE SIDE OF CAUTION RIGHT NOW WITH A LOT OF WHAT WE DO UNTIL WE KNOW WHAT'S GOING TO HAPPEN, OR WE SEE WHAT'S GOING TO HAPPEN. WE WILL NEVER REALLY KNOW UNTIL IT'S HERE. >> WAS THE CEO BOND WOULDN'T THAT FOR THE SEWER LINE? [01:05:03] >> THE OTHER ONES THAT WE DID WERE FOR SEWER AND WATER. THAT'S SEPARATE. >> WHICH IS TIED THROUGH THEIR REVENUE. [OVERLAPPING] >> WHICH IS ALL SUPPORTED BY THE WATER AND SEWER OPERATION THAT IS CORRECT. >> YEAH. >> I UNDERSTAND WHAT THE CEO IS USED ON THOSE BECAUSE IT'S SHUTTING THAT HAS TO BE DONE. BECAUSE THE CEO WITH THE INTEREST RATE WE GET IS CHEAPER THAN INFLATION RATE, IS THAT CORRECT? >> IT'S LESS THAN THE INFLATION. >> RIGHT NOW IT IS. [OVERLAPPING] >> I CAN UNDERSTAND USING A CEO FOR THOSE TYPES OF PROJECTS, BUT ROADS, AND STUFF LIKE THAT. NOW I WOULD DEFINITELY BE AGAINST CEOS FOR THAT. DO YOU UNDERSTAND THE POINT I'M TRYING TO GET? >> THAT'S EXACTLY WHAT I'M SAYING. THOSE ARE SELF-SUSTAINING CEOS. >> OKAY. >> THOSE ARE SEPARATE FUNDS. I'M TALKING ABOUT THESE THAT WE'RE TALKING ABOUT RIGHT NOW. THESE CAPITAL PROJECTS ARE GOING TO COME OUT OF THE GENERAL FUND. THE CEOS WE'VE GOT CALLED NOW, THOSE ARE OUT OF THOSE SPECIFIC FUNDS. I JUST HAVE A PROBLEM CALLING CEOS NOW OUT OF OUR GENERAL FUND AFTER WE JUST DID A BIG BOND ELECTION. >> I THINK THE FOCAL POINT OF AS WE DISSOLVE THE TIP NUMBER 3 AND THOSE ADDITIONAL VALUES THAT WERE NEVER PART OF THE GENERAL GOVERNMENT, WHAT DO WE DO WITH THAT? THERE IS A DAY CAPACITY THAT COULD FUND SOME OF THOSE TOD PROJECTS OR DO WE JUST MOVE IT BACK AND NOT FUND ANYTHING AND REFLECT HOW DO WE REDUCE THE RATE IN ACCORDANCE TO THAT EXCESS VALUE THAT'S COMING BACK FROM THE TIP NUMBER 3. >> I THINK WE HAVE TO KEEP IN MIND TOO. I KNOW EVERYTHING IS SPENT FOR THE CITY, I GET IT, BUT ALSO KNOW WHERE THINGS ARE SPENT PER INDIVIDUAL CITIZENS AND ALLOW THEIR APPRAISALS ARE GOING UP AND THEY'RE HAVING TO SHOUT A LOT MORE MONEY RIGHT NOW AND SO I HADN'T MORE DEAD ON TOP OF THAT AND NOT DO ANYTHING TO LOWER THE RATE. I'M NOT IN FAVOR OF IT. LIKE I SAID, I'D RATHER DO THE CASH THAT WE HAVE AND LET'S LOOK AT LOWERING THE RATE TO HELP THE PEOPLE. >> I THINK WHAT I'M HEARING AND HELP ME UNDERSTAND THIS IS, WE TAKE ON A LITTLE MORE DEBT CAPACITY AND/OR WE LOWER THE TAX RATE. WHY CAN'T WE LOWER IT THE 0.01 AND ONLY SPEND THE CASH? LIKE I SEEING IT AS, OH, WELL, WE HAVE MORE DEBT CAPACITY, WE CAN LOWER THE TAX RATE OR WE CAN GO SPEND IT CALLING OUT DEBT. I'M LIKE, HOLD, WHY CAN'T WE JUST SAY, LET'S USE WHAT WE'VE GOT RIGHT NOW, BE CAUTIOUS WITH OUR TAX REDUCTION, AND STILL FUND SOME FAIRLY NEEDED PROJECTS WITH CASH VERSUS DEBT? >> A COUPLE OF THINGS WITH THAT DISCUSSION. THE CASH THAT WE'RE PROJECTING IS EIGHT MILLION, BUT IT'S OVER FIVE YEARS, SO IT'S NOT ALL AVAILABLE THIS COMING YEAR, IT'S A FIVE-YEAR PROJECTION. IT IS A PROJECTION OF WHAT THAT'S GOING TO BE. IN OUR NEXT PRESENTATION, WE'RE GOING TO SHOW YOU SOME OPTIONS OF THE TAX RATE WE WANT SOME FEEDBACK FROM YOU ON THAT. THAT'S THE PROJECTION OVER FIVE YEARS, SO SOME OF THESE PROJECTS AS AN EXAMPLE FOR WICKER HILL, JUST TO THROW OUT ONE, IF YOU WANTED TO DO THAT FIVE MILLION DOLLAR PROJECT, YOU WOULD HAVE TO WAIT SEVERAL YEARS BEFORE YOU'D BE ABLE TO DO THAT ON A CASH BASIS. THERE'S ALSO CASH, WHICH IS IMPACT FEE MONEY THAT'S SITTING IN OUR ACCOUNTS RIGHT NOW THAT WE'VE COLLECTED FROM DEVELOPMENTS THAT HAVE OCCURRED THAT'S MEANT TO BE SPENT ON CAPITAL PROJECTS IN THESE AREAS. THOSE ARE ALSO PART OF THAT. THE 13 MILLION THAT WE'RE SHOWING IN THIS OPTION 3 IS ESSENTIALLY THE CASH THAT WOULD BE AVAILABLE OVER THAT FIVE-YEAR PERIOD FOR THOSE PROJECTS. THE REST OF THAT WOULD BE THE DEBT THAT WE'VE LOOKED AT. DOES THAT MAKE SENSE? HOPEFULLY, THAT'S CLEAR ABOUT HOW WE'RE LOOKING AT IT, ABOUT THE COMMENT. I RECOGNIZE THERE'S REALLY THREE OR FOUR DIFFERENT SETS OF FUNDS IN HERE BUT THE BIGGEST POINT I THINK THAT MARTIN'S TRYING TO MAKE IS THE $10.4 MILLION HAVE CAPACITY FROM THE TOD TOURS. DO YOU WANT TO USE THAT FOR ANY CAPITAL PROJECTS OR DO YOU WANT TO HAVE THAT FOR TAX RATE RELIEF? I'M HEARING SOME TAX RATE RELIEF AND I THINK THAT'S WHAT WE'RE TRYING TO GET FROM YOU, IS WHAT WOULD YOU WANT TO DO WITH THOSE MONIES? >> WELL, I THINK IF WE BASE THE BOND PROGRAM THAT WAS VOTED ON AND INCLUDED THESE VALUES AS PART OF THE DEBT CAPACITY THAT WE HAD. I THINK THE VOTERS WOULD HAVE REACTED THE SAME WAY. I MEAN, THEY BASICALLY ENDORSED THE TAX RATE AS IT IS NOW BASED ON THE PROJECTS THAT WERE OUTSIDE OF THIS TOURS MONEY. IF WE PUT THAT IN THERE, I THINK IT'S NOT INCONSISTENT WITH FOLLOWING THE WILL OF THE VOTERS IF WE LEAVE THE TAX RATE AS IT IS, AND JUST USE THESE FUNDS FOR ADDITIONAL PROJECTS, IT'S ALL THE SAME CONCEPT. THIS TAX RATE EQUALS THIS MUCH HIGHWAY AND ROAD IMPROVEMENT THAT WE BOTH AGREE WE NEED. [01:10:06] I THINK THE RESULTS OF THE ELECTION WOULD SUPPORT KEEPING THIS MONEY IN THE CAPITAL IMPROVEMENT PROGRAM AND GO AHEAD AND USE IT RATHER THAN AS AIM FOR A TAX REDUCTION THAT REALLY HASN'T BEEN PART OF THIS DISCUSSION UNTIL NOW. >> I DID WANT TO CORRECT MYSELF ON SOMETHING I SAID EARLIER. I'M SURE MARTIN WAS TAKING NOTES ON MY ERROR HERE, BUT IF YOU REMEMBER, THE BOND PROGRAM WE WERE LOOKING AT WAS 88 MILLION EVEN AND THE COMMITTEE HAD RECOMMENDED THAT WE FIND THE CAD SYSTEM WITH SOME ARPA FUNDS INSTEAD OF DOING THAT WITH DEBT, SO WE BACKED THAT BACK TO 86. TWO MILLION OF THIS IS FROM THAT CAPACITY THAT'S STILL OUT THERE SO OF THE 13 MILLION, TWO MILLION OF THAT IS ALSO DEBT CAPACITY THAT VCO. YES, MA'AM, HOPEFULLY THAT'S CLEAR THAT MAKES SENSE. IT'S 11 MILLION CASH PLUS TWO MILLION OF DEBT CAPACITY IF YOU'RE TRACKING ALL THAT. >> I HAVE A QUESTION ABOUT THE CASH. I UNDERSTAND IT'S GOING TO BE OVER A CERTAIN AMOUNT OF TIME, BUT I'VE HEARD MR. RONNIE JOHNSON SAY CASH IS KING AND I HAVE A LITTLE RESERVATION ABOUT GIVEN THE ECONOMY AND HOW MUCH WE CAN'T PREDICT WHAT'S GOING TO HAPPEN. IS IT CASH WE HAVE TO SPEND? I JUST HEARD YOU SAY CERTAIN THAT THERE'S IMPACT FEES THAT HAVE TO BE SPENT IN A CERTAIN AREA OF THE TOWN BECAUSE THAT'S WHERE THE DEVELOPMENT OCCURRED. BUT I WORRY ALSO ABOUT SPENDING ALL OF THE CASH AND THEN IN THE EVENT THAT SOMETHING HAPPENS, NOW WE HAVE TO STOP A ROADWAY PROJECT THAT'S ALREADY IN PROGRESS. WHAT ARE SOME OF THE DOWNFALLS OF USING ALL THE CASH? ARE THERE ANY? >> WHICH ONE? [LAUGHTER] >> ONCE IT'S GONE, IT'S GONE. I THINK THAT'S THE NUMBER 1 THING. >> SURE. >> EVERY YEAR THIS WOULD BE A FIVE-YEAR PROGRAM. EVERY YEAR YOU GET TO LOOK OUT INTO THAT FINANCIAL UNIVERSE AND TRY TO MAKE A DECISION OF DO YOU FEEL CONFIDENT ABOUT THE ECONOMY, OR CONFIDENT ENOUGH TO PURSUE THE PROJECT? YOU COULD MAKE THAT DECISION EVERY YEAR AND IT'S ALWAYS DIFFICULT, THERE'S ALWAYS UNCERTAINTY EVERY YEAR LOOKING AT HOW TO RECOGNIZE THE CONCERN ABOUT WHERE WE ARE TODAY. BUT YOU'D HAVE OTHER OPPORTUNITIES TO MAKE THOSE DECISIONS IN THE FUTURE. THERE'S CASH THAT WE HAD TRANSFERRED IN FOR THE PURPOSE OF USING IT FOR THE CAPITAL PROGRAM. IF YOU RECALL THE EQUIPMENT REPLACEMENT FUND, WE'VE HAD A DISCUSSION WITH YOU SEVERAL MONTHS AGO ABOUT THAT WAS OVER FUNDED. >> IT WAS LIKE TWO MILLION. >> I BELIEVE IT WAS THREE [OVERLAPPING] IF I'M REMEMBERING RIGHT, THREE MILLION THAT CAME IN FROM THAT PURPOSE THAT WAS FROM ANOTHER FUND THAT YOU KNOW, THAT YOU HAD THAT IN ADDITION TO WHAT YOU HAD IN YOUR OPERATING FUNDS. THE OTHERS ARE ESTIMATES OF WHAT WAS GOING TO BE IN AND THAT'S IT DOES GET COUNCIL MEMBER JOHNSON TO YOUR POINT, IT'S A LITTLE BIT MORE DIFFICULT TO KNOW EXACTLY WHERE THOSE DOLLARS IS GOING TO BE THERE AND WHEN WOULD THEY BE THERE? I HOPE THAT ANSWERS YOUR QUESTION. I'M NOT SURE THAT'S A DIRECT THE ANSWER TO IT, BUT ONCE YOU SPEND IT, IT'S GONE. THAT'S RIGHT. >> RIGHT. >> RIGHT. I THINK THE IDEA IS THIS EIGHT MILLION DOLLARS OVER A FIVE-YEAR PERIOD. EVEN THE PROJECT ITSELF MAY NOT BE UNTIL YEAR 3. >> SURE. >> FROM HERE THEN IF THE ECONOMY DOES CHANGE AND THEN WE WOULD HAVE TO REEVALUATE AND EVERY YEAR WE REEVALUATE THESE CAPITAL IMPROVEMENT PLANS, AND THE GENERAL FUND TO ENSURE CAN WE REALLY AFFORD THE ADDITIONAL CASH PROJECTS GOING FORWARD? >> OKAY. >> MY THOUGHTS ON IT ARE, EACH TIME WE HAVE, FOR EXAMPLE, THE $10 MILLION. WE COME AND WE SAY, WE HAVE THESE PROJECTS WERE NEEDED TO DO AND THAT'S OKAY. THAT'S FINE. BUT I DON'T CARE WHAT ANYBODY SAYS. IT'S NEVER BAD TO HOLD ONTO YOUR MONEY FOR A WHILE. MAYOR SAID IT. THIS IS THE TIME TO HOLD ONTO YOUR MONEY AND YOUR REAR-END AND EVERYTHING ELSE YOU CAN GET YOUR HANDS ON BECAUSE THINGS ARE GOING TO GET TOUGHER BEFORE THEY GET BETTER. SO LETS AT LEAST THINK ABOUT HOLDING ON. WE REALLY NEED TO. >> DOWN THE ROAD, DOWN THAT SAME PATH. IF THINGS DO GET TOUGH, MATERIAL IS GOING TO DROP AND TO TAKE ADVANTAGE OF THAT, IF WE HAD CERTAIN THINGS DESIGNED AND READY TO GO, MAYBE WE COULD TAKE ADVANTAGE OF THE COST AND PRODUCT AND STUFF OF THAT NATURE. WE DON'T HAVE ANY IDEA WHAT'S GOING TO HAPPEN. [01:15:02] RONNIE AND I ARE ON THE SAME PAGE. I ALSO HAVE A PROBLEM, A SET KNOWN TOO MUCH CASH. [LAUGHTER] WE CAN. IT'S A BALANCING ACT RIGHT NOW AND I WISH I HAD A CERTAINLY BETTER TO SAY ABOUT IT, BUT WE DON'T KNOW WHAT'S GOING TO HAPPEN. I WOULD LIKE TO BE PREPARED ON SOME OF THESE PROJECTS. I DON'T KNOW IF I AGREE WITH THE ORDER OF THE PROJECTS HERE BUT THAT'S A LATER DISCUSSION, BUT ANYTHING THAT IMPROVES OUR TRAFFIC, THAT WILL BE OUR PRIORITY RIGHT NOW. >> FOR ME, THERE'S AN OLD SAYING, THOSE WHO FORGET HISTORY ARE DOOMED TO REPEAT IT. IT WAS 1988 WHEN I STARTED FOR POLICE ACADEMY. THERE WAS, I THINK 30 SOME ODD PEOPLE IN OUR ACADEMY CLASS. THEY CAME INTO FIRST DAY AND THEY CALL IT AT ABOUT 17 OF THEM OUT IN THE HALLWAY. THOSE 17 WERE LAID OFF. I DON'T WANT TO GET TO THE POINT WHERE WE HAVE TO LAY OFF PUBLIC SERVANTS HERE BECAUSE THE ECONOMY GOES INTO RECESSION AND WE DON'T HAVE THE MONEY TO FUND. THAT'S A PLACE I DON'T WANT TO GET TO. WE GOT TO THAT IN FORT WORTH. IT WASN'T BECAUSE CRIME IS DOWN. LATE '80S, WE SAW RECORD HOMICIDES AND OUR CHIEF WAS ATLANTIC AND TESTIFY THAT THE WORK AND HIS BACKSIDE OFF TRYING TO KEEP UP WITH THE CALL LOAD. I DON'T WANT TO GO THERE AGAIN. >> FIRST TIME IN THE HISTORY OF THE SCHOOL SYSTEMS WHERE THE LOOK AT WHAT WE WERE FIXING THE NOODLE EOL TEACH US, I NEVER HEARD OF THAT BEFORE, NEVER. NOW, AS WORK WOULD HAVE IT. WE DIDN'T HAVE TO, BUT WE WERE LITERALLY WITHIN DAYS OF DOING THAT AND SO YOU SAY YOU HAVE THE MONEY? YEAH. HOLD ON TO IT. >> [BACKGROUND] WHAT'S OUR CASH RESERVES AS FAR AS KEEPING THE CITY GOING? >> WELL, I THINK THOSE ARE ALL OPERATING FUND QUESTIONS AND WE'RE GOING TO TALK ABOUT THAT [OVERLAPPING] ON THE NEXT PRESENTATION. WE'LL GO THROUGH ALL OF THOSE WITH YOU IN DETAIL IN THE NEXT PRESENTATION. I GUESS WHAT I'M TRYING TO UNDERSTAND IS THE DIRECTION I'M GETTING FROM THE COUNCIL IS TO LEAVE THE TAX RATE WHERE IT IS, IS THAT THE CONSENSUS OF THE GROUP AND TO MAINTAIN THAT? I KNOW THERE'S SOME OTHER OPINIONS BUT WHAT'S THE CONSENSUS? >> I'M AT ONE CENT. [BACKGROUND] >> WHO'S. >> NONE. >> WHO ARE EXACTLY? [INAUDIBLE] [NOISE] >> I'M TAX RATE. YOU'VE GOT THREE OPTIONS. ONE [OVERLAPPING] >> THIS IS ONLY PART OF OUR CONVERSATION, WE STILL HAVEN'T GOTTEN THE OTHER PART WHERE WE'RE GOING TO TALK ABOUT. THIS IS JUST IN ADDITION TO WHATEVER YOU'RE ABOUT TO SHOW US IN THE NEXT PRESENTATION. SO I THINK I CAN'T MAKE IT SAY WANT TO OR AT WHERE IT'S AT WITHOUT HEARING WHAT THE NEXT PIECES BECAUSE THIS IS JUST AN ADDITION TO THE POINT [OVERLAPPING] ADDED TO OUR CAPACITY. IT GAVE US SOME LEVERAGE TO EITHER GO WITH ADDITIONAL PROJECTS AND OR SIT ON CASH. IT SOUNDS TO ME THAT THE CONSENSUS WOULD BE WE DON'T WANT TO TAKE ON MORE DEBT WHEN THE CITIZENS THEMSELVES VOTED FOR A SPECIFIC AMOUNT AND WE SHOULD SEE THAT THROUGH BEFORE WE LOOK AT ADDITIONAL DEBT FOR MORE ROADWAYS. I FEEL I'VE HEARD THAT FROM SEVERAL OF YOU AND THAT WOULD BE MY THOUGHT AS WELL. I AGREE WITH THOSE SENTIMENTS THAT IT'S HARD TO TAKE OUT ADDITIONAL DEBT ESPECIALLY WHEN WE'RE NOT TO THE POINT OF NEEDING IT YET AND I UNDERSTAND WE PLAN OUT OUR CPI IS FIVE YEARS SO WE'RE NOT SAYING WE'RE GOING TO START THAT WIDENING NEXT YEAR. HOW DO WE ADEQUATELY PLAN WITHOUT TAKING ON DEBT RIGHT NOW? IS THAT OKAY IN THREE YEARS YOU MIGHT HAVE TO LOOK AT SOME CEOS FOR THIS OR THAT OR IN FIVE YEARS YOU MIGHT HAVE TO, OR YOU GO OUT FOR ANOTHER BOND ELECTION TO DETERMINE WHETHER OR NOT. WE ALL WANT RELIEF FUND 174. I DON'T BELIEVE THAT THIS IS LISTED IN THE PRIORITY. I WOULD ASSUME THAT THEY'RE JUST THERE. IT'S PUT ON THERE FOR NUMBERS, THAT'S MY ASSUMPTION. BUT IT'S HARD TO HEAR SAY, LET'S GO FOR A ONE SET LOWER WHEN WE HAVEN'T HEARD THE REST UNLESS IT'S. YOU HAVEN'T EXPLAINED OR I HAVEN'T HEARD WHAT THE QUESTION WAS ASKED A MINUTE AGO. IS DO WE HAVE TO? IS IT ONE CENT, TWO CENT OR LIKE DO WE HAVE THAT ABILITY TO NOT TOUCH IT? DO WE HAVE TO TOUCH IT? IF I KNOW BEFORE YOU'VE EXPLAINED SOME THINGS LIKE WE HAVE TO DO SOMETHING WITH THIS TAX RATE BECAUSE WE DON'T HAVE A NEED TO SPEND IT. >> I THINK THE ISSUE FOR US IS WE HAVE TO SET THE TAX RATE IN [01:20:04] A COUPLE OF MONTHS AND I CAN'T SET THAT TAX RATE FOR DEBT THAT I DON'T HAVE. SO IF THE COUNCIL DECIDES THAT YOU DON'T WANT TO ISSUE DEBT FOR ADDITIONAL PROJECTS AND THAT'S THIRST AND CERTAINLY THE PURVIEW OF THE COUNCIL, I HAVE TO REDUCE THE TAX RATE. WE'LL BE REQUIRED BY LAW TO REDUCE THAT TAX RATE TO MATCH UP WITH THOSE REVENUES AND THE DEBT THAT WE HAVE. SO THAT'S THE QUESTION. IT'S THE $10 MILLION. IT'S IN ADDITION TO EVERYTHING THAT WE'VE BEEN TALKING ABOUT AND WE CAN IF YOU'D LIKE, COUNCIL MEMBERS, WE COULD PAUSE THIS ITEM AND THEN GO INTO THE GENERAL FUND WORK SESSION AND TALK THROUGH THE GENERAL FUND BUT ESSENTIALLY THE QUESTIONS WE'RE GOING TO HAVE FOR YOU ON THAT PRESENTATION IS, DO YOU WANT TO BE AT THE NO NEW REVENUE RATE OR DO YOU WANT TO BE AT THE NO NEW REVENUE RATE PLUS SOME PERCENTAGE WE'VE BEEN PLANNING ON HAVING THAT AT PLUS THREE PERCENT. IF YOU WANT TO BE AT THE NO NEW REVENUE RATE INSTEAD OF THAT, OUR RECOMMENDATION WOULD BE THAT YOU'VE CUT OUT A LOT OF THAT CASH FUNDING OF THE CAPITAL BECAUSE YOU COULDN'T AFFORD IT, WOULD BE THE BASIC ANSWER. SO INSTEAD OF EIGHT MILLION THAT IT WOULD GO DOWN TO 3.5. WE'RE HAPPY TO GO THROUGH THAT IN AS MUCH DETAIL AS YOU WANT TO BUT I THINK THOSE ARE THE POLICY QUESTIONS THAT WE'RE ASKING AND THIS IS AGAIN, IT'S A LITTLE BIT UNIQUE WITH A TOURS BECAUSE THAT'S A NEW ELEMENT THAT WE DON'T TYPICALLY HAVE EVERY YEAR BUT THAT ADDITIONAL FUNDING IS DO YOU WANT TO PRESERVE IT IN THE TAX RATE OR IS THAT NOT SOMETHING THAT'S IMPORTANT TO THE COUNCIL? >> FOR ME, I WOULD LIKE TO SEE HOW IT RELATES TO THE OVERALL. [OVERLAPPING] I MEAN, THAT WOULD BE MY PREFERENCE IS KIND OF SAY, HOW DOES THIS RELATE TO THE OVERALL, WHAT IMPACT DOES THAT HAVE ON THE OVERALL? ONCE I HAVE THAT, THEN I FEEL I'M BETTER MAKE A DECISION BASED UPON ON THE INFORMATION. I DON'T FEEL THAT I'M GETTING ENOUGH INFORMATION HERE TO BE ABLE TO MAKE A GOOD DECISION AT THIS POINT. >> HOPE WE'LL BE HAPPY TO GO THROUGH IF YOU'D LIKE. WE CAN GO THROUGH THE GENERAL FUND PRESENTATION. WE CAN OPEN THAT ITEM AND GO THROUGH THAT AND THEN COME BACK TO THIS DISCUSSION IF THAT'D BE HELPFUL. >> YES. CAN I ADD ON REALLY QUICK. I'M SORRY. I GRABBED GIN. I HOPE I DIDN'T SORRY. I DON'T KNOW IF THIS IS THE RIGHT PLACE. I HAD TO ADD IT ON AT THE END OF THE AGENDA BUT SINCE WE'RE TALKING ABOUT CIP, I DON'T KNOW IF $60,000 DEAL GOES ON THE CIP OR NOT, BUT WE WERE ALL RECEIVED AN EMAIL THIS WEEK ABOUT AN INCIDENT THAT HAPPENED OUT ON THE HIKE AND BIKE TRAILS. I WENT OUT AND WALKED IT. I WANT TO SAY FIRST OF ALL, GREAT JOB TO THOSE OF YOU WHO RESPONDED SO WELL, AND PAUL BRADLEY WHO WENT OUT AND WALKED IT AS WELL. BUT I WENT OUT AND WATCHED 2.3 MILES WITH THIS CITIZEN. NEVER BEEN ON THE HIKE AND BIKE TRAILS BY THE WAY AND I KNOW NOW WHY. ONE THING THAT WAS BROUGHT TO MY ATTENTION THAT I DON'T KNOW WAS BROUGHT UP TO PAUL WAS THERE ARE SEVERAL PLACES WHERE THERE'S A MASSIVE DITCH FROM HERE TO HERE THAT IT WOULD TAKE A LONG WALK TO GET AROUND TO GET OUT IF SOMEONE WAS INJURED. SO WE NEED SOME WALKWAYS ADDED OVER THESE LARGE AREAS WHERE IT LITERALLY, IT WOULD TAKE 30 MINUTES TO GET OUT ANOTHER WAY FOR THE JUST IN CASE OF EMERGENCY. WE IDENTIFIED TWO. SHE MAY HAVE TOLD PAUL ABOUT IT. I DON'T KNOW IF THIS IS SOMETHING YOU'VE GOT IN CASH OR WE NEED TO ADD IT INTO THE THING FOR NEXT YEAR BUT SINCE WE'RE TALKING ABOUT BUDGETING, I WANTED TO ADD THAT TO IT. AS SOMEONE WHO DOESN'T GO OUT THERE OFTEN, I WAS LISTENING TO SOMEONE WHO GOES OUT ON HIKES EVERY SINGLE DAY. SHE'S ON THIS TRAIL EVERY DAY AND SO SHE'S THE ONE WHO POINTED IT OUT NOT ME AND I THOUGHT THAT WAS A VALID CONCERN THAT WE SHOULD BE AWARE OF BECAUSE YOU GET OUT THERE AND YOUR PHONE GOES DEAD OR YOU CAN'T GET A SIGNAL AND YOU NEED A WALKWAY OR CROSS-BRIDGE TO GET OUT OF THERE IF YOU'RE HURT OR SOMETHING DANGEROUS IS HAPPENING. >> WE'LL BE GLAD TO TAKE A LOOK AT THAT. I DON'T THINK HAVE ANY CERTAINLY EVERY BUDGET FIGURES ON WHAT THAT MIGHT BE, BUT WE CAN PUT SOME INFORMATION TOGETHER AND SEE HOW I COULD FIND IT, BRING IT BACK TO HIM. >> IS THE DIRECTION OF COUNSELOR GO AHEAD AND DO THE GENERAL FINDINGS OVERVIEW; IS THAT CORRECT? >> IF YOU WOULD LIKE, I'LL CALL FORWARD 7C, [7C. Receive a report, hold a discussion, and give staff direction on the financial update of the General Fund and receive any additional direction from City Council regarding the annual budget for fiscal year 2022- 2023. (Staff Presenter: Martin Avila, Finance Director)] TO RECEIVE A REPORT HOLD THE DISCUSSION, AND GIVE STAFF DIRECTION ON THE FINANCIAL UPDATE OF THE GENERAL FUND AND RECEIVE ANY ADDITIONAL DIRECTION FROM CITY COUNCIL REGARDING THE ANNUAL BUDGET FOR FISCAL YEAR 2022/2023. THE STAFF PRESENTER IS MARTIN NOVELLA AGAIN, FINANCE DIRECTOR. MARTIN. >> THANK YOU, MAYOR AND COUNCIL AS WE TALK ABOUT THE GENERAL FUND OVERVIEW, TALK ABOUT THE BUDGET PROCESS AND, IN JULY, WE'RE GETTING READY TO FINISH UP OUR PRESENTATIONS IN OUR NEXT MEETING AND THEN WE'LL HAVE OUR BUDGET WORKSHOP IN WHICH A SENIOR MANAGER WILL PRESENTING PROPOSED BUDGET. IN THE PAST SEVERAL MONTHS GOING BACK TO FEBRUARY, [01:25:05] WE'VE HAD VARIOUS FINANCIAL PRESENTATIONS, DEAD OVERVIEWS. WE'VE HAD DEPARTMENTAL BUDGET OVERVIEWS. WE'RE GOING TO HAVE A STRATEGIC PLAN UPDATE. WE'VE TALKED ABOUT THE 5 YEAR CAPITAL IMPROVEMENT PLANS. ALL OF THAT PRETTY MUCH ENCOMPASSES WHAT OUR BUDGET PROCESS IS AND HAS BEEN FOR THE LAST FEW MONTHS. THE IDEAS IS WE REACH OUT TO COUNCIL, WE ASKED DIRECTION, DEVELOPMENT OF PRIORITIES, THROUGHOUT THIS BUDGET PROCESS AND WE ALSO REACH OUT TO CITIZEN FEEDBACK AND MAKE SURE THAT WE'RE IN THE DIRECTION WHERE THEY WOULD LIKE FOR US TO GO TO YOU AS RELATES TO THE INFRASTRUCTURE THE COMMUNITY ITSELF. THIS GIVES YOU A OVERVIEW OF ALL THE THINGS THAT STAFF HAS DONE GOING BACK FROM FEBRUARY, ALL DO TODAY AS WE TALK ABOUT THE GENERAL FUND FINANCIAL OVERVIEW, THE DISILLUSION OF THE TOURS, WHAT WAS IN THE CONSENT ITEM AND THEN JULY 18TH, OUR NEXT MEETING, WE'LL TALK ABOUT THE STRATEGIC PLAN UPDATE, AND THE BENEFIT UPDATE AND SO THAT'S GIVES YOU A WHOLE PICTURE OF WHERE WE'VE BEEN AND FINALIZING THAT PROCESS FOR THE UPCOMING MONTH. AS WE TALKED ABOUT THE GENERAL FUND FINANCIALS, WE ALWAYS START WITH A PRELIMINARY ASSUMPTIONS. THIS IS WHAT MAKES UP OUR CAPITAL IMPROVEMENT OR NOT A CAPITAL IMPROVEMENT, OUR GENERAL FUND PROJECTION OVERVIEW OVER THE NEXT FIVE YEARS. AGAIN, WE ALWAYS LOOK AT THE EXISTING APPRAISED VALUE. WE ALWAYS DO A THREE PERCENT THAT IS MUCH A STANDARD THAT WE'RE LOOKING AT WITH SOME GROWTH IN CONSTRUCTION, WE'LL HAVE NEW CONSTRUCTION. WE START WITH 125 MILLION AS A PLACE HOLDER AND WE GO UP TWO PERCENT GOING FORWARD, NOW WE'RE HERE, WE'RE LOOKING AT THE PRELIMINARY ASSUMPTIONS THAT WE RECEIVE FROM THE APPRAISAL DISTRICTS. WE'VE RECEIVED SOME PRELIMINARY CERTIFIED ROLLS, AGAIN WE ARE STILL PROJECTING A THREE PERCENT GROWTH THAT WE'RE TRYING TO PUT INTO OUR ASSUMPTIONS GOING FORWARD, NEW CONSTRUCTION RIGHT NOW IT'S AT ABOUT $147 MILLION VERSUS THE A 125. SELL STOCKS GROWTH WE'RE THINKING INSTEAD OF PRELIMINARY AT 10.7, WE'RE LOOKING AT ABOUT 12 PERCENT, IS WHAT WE'RE THINKING WE'RE GOING TO END UP THIS YEAR. IT IS STILL A CONSERVATIVE PROJECTION. IT COULD BE HIGHER, IT COULD BE LOWER. BUT WE'LL SHOW YOU MORE OF THE DETAILS OF WHAT THAT SHOWS UP, AGAIN COMPENSATION. WE ARE STILL PROVIDING A 3.5 PERCENT INCREASE IT TO KEEP CONTINUED TO INVEST IN OUR PERSONNEL FORCE DURING THIS TIME. THIS IS OUR HISTORICAL FOR THE LAST FEW YEARS ON OUR TAXABLE VALUES. THEY'VE GONE UP AVERAGE PROBABLY ABOUT EIGHT PERCENT. IF YOU LOOK AT 2021, THAT IS THE IMPACT OF WHERE WE'RE AT WITH THE PANDEMIC. BUT AGAIN, NOW IT'S CONTINUING TO GROW. WE ARE LOOKING AT FOR THIS UPCOMING FISCAL YEAR, PROBABLY A 10 PERCENT INCREASE IN VALUES IS WHAT WE'RE PROJECTING. GIVES YOU A HISTORY OF OUR TAX RATE. IF YOU LOOK AT WHERE WE'RE AT IN 2022, WE ARE PROBABLY AS LOW AS WE'VE BEEN 10 YEARS AGO. WE FOCUSED ON THAT GOING FORWARD, BALANCING AGAIN, OUR GROWTH, BALANCING OUR DOLLAR, BALANCING OUR TAX RATE TO MAKE SURE THAT WE'RE STILL FISCALLY RESPONSIBLE AND WERE ABLE TO FUND OUR OPERATIONS IN THE GENERAL FUND, AGAIN IF YOU LOOK AT FISCAL YEAR 2018/'19 TO TODAY, WE'VE REDUCED THE TAX RATE FOR ABOUT $0.05 OVER THE LAST THREE YEARS. THAT'S IS A FOCAL POINT THAT I WANTED TO MAKE SURE WE TALKED ABOUT THERE. GIVE YOU A SALES TAX OVERVIEW AND AGAIN, WE'VE BEEN HIGH. I THINK WHEN WE LOOK AT THE MAY RECEIPTS FOR THE MARCH COLLECTIONS, THAT WAS A CONCERN FOR US BECAUSE THAT'S LIKE DURING SPRING BREAK. IT WASN'T AS HIGH AS WE WERE GOING TO PROJECT AGAIN. THEN JUNE COMES IN AND IT BUMPS UP AGAIN. GOING FORWARD, WE AREN'T DOING A CONSERVATIVE FIVE PERCENT FOR THE REST OF THE YEAR AND THAT GIVES US WHERE THAT 12 PERCENT OR 11.7 PERCENT INCREASE IN THE SALES TAX AND THAT'S WHAT WE'RE PROJECTING COMPARED TO THE PREVIOUS YEAR. GIVES YOU A LITTLE STEPPING STONE AND WHERE WE'VE BEEN IN SALES TAX OVER TIME. IT'S BEEN GROWING AND AGAIN, IT'S PARTIAL REGARDS TO THE GROWTH. SOME OF THE BUSINESSES THAT COME IN. PEOPLE CONTINUE TO COME TO THE CITY AND ENJOY THEMSELVES. RECAP ALL OF THAT IN THE GENERAL FUND. THE REASON WHY WE FOCUSED ON THE PROPERTY TAX AND THE SALES TAX IS BECAUSE IT DOES MAKE UP ABOUT 75 PERCENT OF THE REVENUES IN THE GENERAL FUND. [01:30:01] IF YOU ARE ABLE TO MONITOR THAT, EVERYTHING ELSE STAYS CONSISTENT OVER TIME. SALES TAX CONTINUES TO BE STRONG AGAIN, THAT IS A VOLATILE. SALES TAX IS VOLATILE. IT COULD CHANGE AT ANY GIVEN TIME BASED UPON THE ECONOMY. WE ARE GOING THROUGH SOME INTERESTING TIMES WITH INFLATIONARY COSTS. WE REALLY HAVE TO MAKE SURE THAT WE LOOK AT THAT CLOSELY AND ADJUST ACCORDINGLY. PROPERTY TAX VALUES CONTINUE TO GROW AND AGAIN, WE ARE PROJECTING ABOUT 10 PERCENT INCREASE, WE DO HAVE A STRONG FUND BALANCE THAT WE'RE PLANNING ON THIS YEAR. IT'LL BE ABOVE 30 PERCENT. WE ARE GOING TO PRESENT TWO ADDITIONAL BUDGET DISCUSSIONS THAT I WANTED TO BRING IN AND I'M GOING TO HAVE, ADDITIONAL DIRECTORS AND POLICE CHIEF, WE'RE GOING TO TALK ABOUT THESE. THESE ARE ITEMS THAT HAVE NOT BEEN PRESENTED IN THE PREVIOUS DISCUSSIONS, IN THE PREVIOUS PRESENTATIONS THAT WE WANTED TO BRING TO YOUR ATTENTION AS WE'RE PREPARING FOR THIS BUDGET PROCESS AND THE FIRST ONE HAS TO DO WITH BUILDING PERMIT FEES. TONY MCILWAIN, ANYTHING LIKE THAT. >> YOU GOT IT. >> DEVELOPMENT SERVICES DIRECTOR WILL BE PRESENTING IN THIS PARTICULAR SECTION. THANKS TONY >> THANK YOU MARTIN. GOOD EVENING. THANK YOU ALL. THIS IS JUST AN ADDITION OF SOME INFORMATION SPANS ON WHAT MARTIN HAS BEEN SPEAKING TO YOU ALL ABOUT REGARDING THE GENERAL FUND. THE CITIES BUILDING PERMIT FEES, TYPICALLY EVALUATED ON AN ANNUAL BASIS AND THIS YEAR WE LOOKED AT OUR FEES IN RELATION TO 12 BENCHMARK OR PURE CITIES AND, PROVIDE YOU SOME INFORMATION. I'LL ASK THE RESIDENTIAL FEE INCREASE WAS IN 2017, AND I'LL ASK COMMERCIAL FEE INCREASE FOR BUILDING PERMITS HAPPENED BACK IN 2012. IT'S BEEN SOME YEARS SINCE WE'VE EVALUATED THE FEES. THIS CHART THAT WE HAVE ALL THE WAY TO THE LEFT OF THE SCREEN SHOWS THE CURRENT FEES FOR SOME OF OUR PURE CITIES IN THE AREA, STARTING WITH ARLINGTON AT THE TOP AND THEN DOWN TO EULESS. WHAT WE'VE DONE COUNCIL IS WE HAVE CALCULATED OR EVALUATED BURLESON'S CURRENT RATE AGAINST OUR PURE CITIES AND THAT NUMBER AT THE BOTTOM AT PARENTHESIS SHOWS THE DIFFERENCE ON THE AVERAGE OF OUR PURE CITIES AND WHAT THEY CHARGE VERSUS THE CITY OF BURLESON, AND SO $429 IN TERMS OF PERMANENT FEES, DIFFERENCE BETWEEN THE PURE CITIES AND OURSELVES, PLAN REVIEW FEES UPWARD THE $445, AND THEN $243 FOR OUR VALIDATION FEE. I'LL DIVERT YOUR ATTENTION FURTHER DOWN ON THE SCREEN AND IT SHOWS YOU, A PROPOSE FEE THAT WE WANT TO BRING TO YOUR ATTENTION, WHERE WE TAKE AN INCREASED A PERMANENT FEE FROM $1,592.80-$1,911 AND THEN DOING LIKEWISE WHAT OUR PLAN REVIEW FEE AND OUR VALIDATION FEE. ALL THESE FEES ARE BASED ON AN AVERAGE NEW SINGLE-FAMILY HOMES SIZE OF 3,186 SQUARE FEET. THAT'S BASED ON CALCULATION THAT WE'VE DONE OVER THE YEAR. THAT SHOWS YOU WHAT WE TYPICALLY GET IN TERMS OF PRODUCT HERE IN THE CITY. HOW DO WE BREAK THIS DOWN INTO BITE-SIZE? MORE SO, ESSENTIALLY, FOR OUR PLAN REVIEW FEE, WE'RE LOOKING AT GOING FROM $50-$75 AND FOR OUR PERMANENT FEE FROM $0.50 PER SQUARE FOOT TO $0.60 PER SQUARE FOOT. THEN I'LL PROPOSE TO YOU FOR THE VALIDATION. IT GOES UP $15 FROM $50 TO $65 A TRADE. YOU CAN INTERRUPT ME AT ANYTIME IF YOU'D LIKE. THIS IS FOR COMMERCIAL FEES TOO. I WANT TO SEGUE TO, I'M SORRY, THAT WAS FOR RESIDENTIAL FEES. I WANT TO SEGUE TO COMMERCIAL FEES ON THIS PARTICULAR SCREEN. THE SAME FORMAT, WE GIVE YOU A BREAKDOWN OF WHAT WE HAVE EVALUATED AGAINST OUR PURE CITIES, AND YOU SEE A BIT OF A MORE MARK DEPARTURE FROM WHAT OUR PURE CITIES CHARGE IN TERMS OF PERMIT FEES, PLAN REVIEW FEES, AND VALIDATION FEES AND WHERE WE STACK UP. WE'RE RUNNING AN AVERAGE OF $3,655 DIFFERENCE IN TERMS OF OUR PERMIT FEES AND THEN OF COURSE, AS YOU GO FROM LEFT TO RIGHT, $2,560 FOR PLAN REVIEW AND THEN OUR VALIDATION FEE IS $219. DIFFERENCE BETWEEN WHAT OUR AVERAGE OF OUR PURE CITIES. WERE LOOKING AT PROPOSING AN INCREASE TO OUR PERMIT PLAN REVIEW AND VALIDATION FEE. YOU SEE THAT ON THE SCREEN. THIS IS A SOMEWHAT NOMINAL INCREASE WITH REGARD TO A PERMANENT FEE. [01:35:01] IT GOES PROPOSING FROM $5,038 UP TO $5,248 IS NOT A SIGNIFICANT INCREASE, BUT IT IS AN INCREASE AND THEN OF COURSE, WITH THE PLAN REVIEW FEE, WE'RE LOOKING AT INCREASING THAT UPWARDS OF 500 AND SOME ODD DOLLARS, AND THEN A $75 INCREASE FOR OUR VALIDATION FEE. NOW WHEN YOU LOOK AT THAT PROPOSED FEE VERSUS OUR PURE CITIES WERE STILL RUNNING. CONSIDERABLY DIFFERENT IN TERMS OF WHAT THEY'RE CHARGING VERSUS OURSELVES, JUST WITH THAT TABLE AT THE BOTTOM. I'LL JUMP OVER TO THE PERMANENT FEES NOW, I WON'T GO THROUGH THESE INDIVIDUALLY, BUT ESSENTIALLY WHAT WE'RE LOOKING AT DOING COUNCIL IS BASICALLY DOING AN ACROSS THE BOARD INCREASE WITH REGARD TO OUR VALIDATION FEES, PLAN REVIEW FEES, AND PLAN REVISION FEE. WE'VE BROKEN IT OUT IN DETAIL THAT FOR YOU ON THE SCREEN, OUR CURRENT RATE VERSUS OUR PROPOSED RATE FROM 30 PERCENT TO 40 PERCENT FOR COMMERCIAL DEVELOPMENT. THEN THE TRACE WOULD GO FROM 15-75. THEN WE'VE DONE A PLAN REVISION FEE WHICH IS CURRENTLY ZERO. WE'RE LOOKING AT HAVING THAT PROPOSED TO 75 FOR THE FIRST REVISION, AND THEN IT WILL INCREASE FROM THERE BASED ON THE AMOUNT OF REVISION IS TURNED INTO CITY STAFF. WHAT WOULD THIS DO IN TERMS OF PROJECTED REVENUES IF THIS IS SOMETHING THAT IS APPROVED BY YOU, WE'RE LOOKING AT A $132,000 INCREASE IN RESIDENTIAL PERMIT FEES, AND THE $35,000 INCREASE IN COMMERCIAL PERMIT FEES TOTAL OF $167,000, WILL GO BACK INTO THE GENERAL FUND BASED ON A BETTER VALUE CAPTURE FOR THE WORK BEING DONE BY STAFF. ALSO BRINGS US CONSIDERABLY CLOSER TO THE AVERAGE OF OUR PEER SAY ARE CHARGING. THAT IS JUST A QUICK DISCUSSION ABOUT WHAT WE'RE PROPOSING FOR THE BUILDING PERMIT FEES AND I'M HERE TO ANSWER ANY QUESTIONS ALSO, MR. DILLON WHITEHEAD OUR BUILDING OFFICIAL IS HERE TO ANSWER ANY QUESTIONS YOU MAY HAVE ABOUT THAT. >> TONY, I AGREE THE FEES NEED TO GO UP. I'M A LITTLE CONCERNED ABOUT THE AMOUNT THAT THEY'RE GOING UP THOUGH. THE 1,911, FOR EXAMPLE, IN THE RESIDENTIAL MOST EVERYBODY ELSE'S IS WELL INTO THE 2,000 ON UP INTO THE THREE. I KNOW FOR AVERAGE IN IT, THEN WE'RE GOING TO TAKE INTO ACCOUNT THE 605. [OVERLAPPING]. THAT'S ON THERE. THAT'S GOING TO LOWER IT WAY DOWN. I'M THINKING EVEN AT 2,069, AVERAGE PEER FEES TAKES INTO ACCOUNT THAT 605. I AGREE THAT NEED TO GO UP, BUT I DON'T THINK WE'RE HITTING THE MARK THAT I WOULD LIKE TO AIM A LITTLE HIGHER BECAUSE IT'S MY PERSONAL PREFERENCE. >> THAT'S SOMETHING WE'LL CERTAINLY GO BACK AND DISCUSS WITH CITY MANAGER. >> DOES ANYBODY DISAGREE WITH HIM? >> YEAH I DO. I THINK THEY'RE FINE AS MERIT, BUT LOOK AT THE MONEY GENERATED. TOTAL MONEY GENERATED WHEN YOU DO IT, $167,000. THAT'S PROBABLY NOT GOING TO TAKE US A LONG WAY. IN MY ESTIMATION, RIGHT THIS VERY MINUTE, I WOULD LIKE TO JUST SEE THEM STAY THE WAY THEY ARE. THAT'S JUST ME. >>TONY, WE'VE HAD TO GET PAY RAISES THIS WHOLE TIME. I'M WORRIED ABOUT THE POINT WHERE WE'RE SUBSIDIZING THE DEVELOPERS. >>SURE. >>I DON'T WANT TO DO THAT BECAUSE IT'S COSTING US MONEY WHEN WE SEND A DEVELOPER AFTER IT COST US MONEY, I WANT TO MAKE SURE THAT WE'RE NOT HURTING OURSELVES. >> COUNCIL MEMBER SANFORD, IF YOU TAKE A LOOK AT JUST BUILDING INSPECTION BY ITSELF, IT WOULD BE ESSENTIALLY COST NEUTRAL. THEY BRING IN ENOUGH REVENUE TO PAY FOR THEIR OPERATION. BUT WHEN YOU TAKE PLANNING INVOLVED IS NOT A COST NEUTRAL OPERATIONS. THERE IS SOME SUBSIDY FROM THE GENERAL FUND TO THE OVERALL DEVELOPMENT DEPARTMENT. THESE FEE INCREASES GO AWAY AND HELPING TO ADDRESS THAT. WE'RE HAPPY TO GO BACK AND LOOK AT ANY FIGURE THAT YOU WOULD LIKE FOR US TO AND BRING BACK OTHER WAYS OF POTENTIALLY INCREASING THE RESIDENTIAL IN OUR COMMERCIAL. I THINK WE'RE TRYING TO STRIKE A BALANCE OF INCREASING THE FEES TO COME ACROSS MORE IN LINE WITH PEER CITIES, AS WELL AS REMAINING COMPETITIVE AS WELL. KNOWING ALSO THAT WE'VE INCREASED OUR PARKLAND DEDICATION FEES AS WELL. WE HAVE TO ALSO KEEP IN MIND JUST TO TOTAL COST OF DEVELOPMENT. BUT WITH THAT SAID, I WANT TO PROVIDE THE RATIONALE OF WHY WE DID THE WAY WE DID, [01:40:03] BUT WE'RE HAPPY TO BRING MORE INFORMATION TO BACKUP THE FESTIVAL OF COUNCIL. >>YEAH, I THINK IT'D BE HELPFUL INSTEAD OF JUST THE AVERAGE IF YOU SAW THE MEAN AND THE MODE. WE CAN ELIMINATE THE EXTREME HIGHS AND EXTREME LOWS AND MAYBE BRING US IN THE BALLPARK. THAT'S WHAT I'D LIKE TO SEE. >>YES SIR. >>I NEED SOME DIRECTION HERE AND HE DOESN'T HAVE IT YET. DO WE WANT TO LOOK AT IT AGAIN OR WHERE DO WE STAND? >> I LIKE THE STAFF'S RECOMMENDATION PROVIDED [OVERLAPPING] TO WRITE CHANGES. >> I'M GOOD WITH THAT. >> I CONCUR WITH STAFF'S RECOMMENDATION. >> I'D LIKE THE STAFF. I THINK WE'RE WITH THE STAFF RECOMMENDATION. WE'RE GOOD. >> THANK YOU, MR. MAYOR. NEXT UP IS A CHIEF CORDELL TO PRESENT INFORMATION REGARDING SCHOOL RESOURCE OFFICER. >>GOOD EVENING, MAYOR AND COUNCIL, CHIEF CORDELL. I'M GOING TO TALK TO YOU A LITTLE BIT ABOUT SOME OF THE SCHOOL RESOURCE OFFICERS AND GO OVER THE BACKGROUND. THE BURLESON POLICE DEPARTMENT, IN PARTNERSHIP WITH BISD, WE MEET AND EVALUATE OUR SAFETY PLANS FOR STUDENTS AND STAFF ANNUALLY. I PRESENTED TO YOU THE FIRST PART OF JUNE AND AT THAT POINT, WE JUST HAD NOT HAD THAT MEETING TO BE ABLE TO DISCUSS THOSE ISSUES. COMING BACK TO YOU NOW, THIS YEAR, JUST A COUPLE OF THINGS. BISD HAS IMPLEMENTED AN ADDITIONAL SECURITY POSITION AS PART OF THEIR SECURITY TEAM TO HELP REVIEW SCHOOL SAFETY. [NOISE] AS FAR AS THE BUDGET REQUESTS A RESULT OF THE DISCUSSIONS THAT WE'VE HAD RECENTLY, BOTH BPD AND BISD ARE REQUESTING THREE ADDITIONAL SCHOOL RESOURCE OFFICERS TO ROTATE BETWEEN SCHOOLS. I WOULD SAY THIS IS [NOISE] THE BEGINNING OF A CONVERSATION AND CERTAINLY NOT THE END. I WANT TO EMPHASIZE THAT THIS IS PART OF STANDARD PROTOCOL THAT WE DO EVERY YEAR, AT THE END OF THE YEAR IS EVALUATE OUR SECURITY AND IMPROVEMENTS THAT WE CAN MAKE. THIS IS THE FIRST PART OF THE CONVERSATION. OUR FOCUS IS TO IMPROVE AS ALL OF US, THE OVERALL RESPONSE AND SAFETY OF ALL OF OUR CAMPUSES, THE STUDENTS, TEACHERS AND STAFF THAT ATTEND THOSE CAMPUSES. I WILL POINT OUT ONE OF THE THINGS THAT WE'RE STRUGGLING WITH NOW IS THE ABILITY TO HIRE NEW POLICE OFFICERS. I'LL GIVE YOU AN EXAMPLE, WE RECENTLY GAVE A TEST FOR AN APPLICATIONS AND WE RECEIVED 22 APPLICATIONS. NOW THERE, 11 PEOPLE SHOWED UP TO TAKE THE TEST AND WE HAD SEVEN PASS THE TEST. ANY NEW POSITIONS THAT WE'RE GETTING THIS YEAR, WE'VE ALREADY POSTED TO GET ANOTHER TEST, BUT WE'RE TRYING TO GET OUT OF SEVEN POSITIONS AND I THINK THAT'S CONSISTENT. WHEREVER YOU ARE, I NOTICED THAT THERE WERE A NUMBER OF DIFFERENT AGENCIES THAT WERE ADVERTISING FOR OFFICER POSITIONS ON SOCIAL MEDIA. BUT THAT IS A CHALLENGE FOR US. LOOKING AT THE CURRENT STRUCTURE, WE HAVE TWO SROS OR SCHOOL RESOURCE OFFICERS HAVE TWO SROS IN EACH OF OUR HIGH SCHOOLS FOR A TOTAL OF FOUR. WE HAVE ONE OFFICER AT EACH OF THE MIDDLE SCHOOLS FOR A TOTAL OF FOUR. WE HAVE EIGHT TOTAL IN OUR SECONDARY SCHOOLS AND ONE OF THOSE INCLUDES A SUPERVISOR TO OVERSEE THAT GROUP. THE EXISTING SRO BUDGET ON YOUR SCREEN, 707,955, WHICH IS THE CITY OF BURLESON'S PORTION. WE DO SHARE THAT AT 50 PERCENT WITH BISD. LOOKING AT INDIVIDUAL SRO COSTS, THE TOTAL COSTS, THIS INCLUDES THE PERSONNEL, THE BENEFITS, VEHICLE AND EQUIPMENT WHICH ARE UPFRONT. INSIGNIFICANT COST IS 246,117. YEAR 1 COSTS FOR CITY OF BURLESON IS A LITTLE OVER A 123,000, AND THEN THE REOCCURRING AFTERWARDS DROPS DOWN TO 72,878 FOR CITY OF BURLESON'S PORTION. IF YOU PUT THE NUMBERS TOGETHER FOR THE THREE ADDITIONAL THAT IS GIVING YOU THE NUMBERS FOR CITY OF BURLESON'S PORTION THERE ARE JUST UNDER 370 WITH A REOCCURRING OF 218,635. THE NEXT STEPS, BPD AND BISD WILL CONTINUE TO REVIEW SCHOOL SAFETY NEEDS THROUGHOUT THE YEAR. AGAIN, THIS IS REMINDERS TO BEGINNING OF THE CONVERSATION, NOT THE END OF A CONVERSATION. ALSO WOULD REMIND COUNCIL THAT APPROVED ON THE CONSENT AGENDA THIS EVENING WAS THE FEASIBILITY STUDY WITH MATRIX CONSULTING TO GO OUT AND LOOK AT THE STAFFING MODELS FOR BPD, WHICH WILL INCLUDE OUR SCHOOL RESOURCE STAFFING. WE MAY IDENTIFY ADDITIONAL STAFFING WITHIN THAT. I WOULD POINT OUT SOME EXTRA THINGS WITH WHAT WE'VE DONE IN THE PAST, BISD AND BPD, THERE'S A SAFETY COMMITTEE FOR THE SCHOOL THAT EVALUATE SAFETY EVERY YEAR IN THE TEXAS SCHOOL SAFETY CENTER EVERY THREE YEARS REQUEST A SURVEY OF OUR SCHOOLS. [01:45:07] THERE'S 1,022 PUBLIC SCHOOL DISTRICTS IN THE STATE OF TEXAS. THEY RECENTLY COMPLETED THAT OVER THE LAST SCHOOL YEAR, AND OUT OF THE 1,022, THE SAFETY PLAN FOR HANDLING EMERGENCY ACTION PLAN BISD WAS ONE OF 67 SCHOOL DISTRICTS THAT HAD A SUFFICIENT PLAN ALSO IN THAT THEY EVALUATE AN ACTIVE SHOOTER PLAN, AND THEY WERE ONE OF 200 OUT OF THE 1,022 SCHOOL DISTRICTS THAT HAD WHAT WAS DEEMED AS A VIABLE PLAN. AGAIN, WE CERTAINLY HAVE A COMPASSION AND CONCERN FOR OUR SCHOOL DISTRICTS AND THE SAFETY OF THOSE DISCOUNT GIVE YOU AN IDEA AND THAT'S ALL OF MY SLIDES, YES. YOU'D BE AN IDEA. WE'VE GOT TEN ELEMENTARY SCHOOLS WITHIN BISD, ONE OF THOSE SCHOOLS, BROCK IS LOCATED WITHIN THE CITY LIMITS OF FORT WORTH. THEN WE HAVE COLLEGIATE AND CROSSROADS THAT NONE OF THOSE DISTRICTS HAVE ANY SCHOOL RESOURCE OFFICERS ASSIGNED PERMANENTLY TO THEM. PUTTING THREE IN THERE GIVES US AN ABILITY TO DIVIDE THE SCHOOLS UP TO BE ABLE TO GET OVERLAP COVERAGE OF THEM. WE ALSO LOOKED AT MAPPING THE AREA WITH A NUMBER OF SCHOOLS IN THAT AND CONSIDER RESPONSE TIME. WE'RE STILL DEVELOPING THAT OUT AS TO HOW WE WOULD GROUP THE SCHOOLS AT THESE THREE YEARS ROWS WOULD SERVE SO THAT WE CAN GIVE US THE LOWEST RESPONSE TIMES TO GET TO THE SCHOOL IF WE'RE NOT IN THOSE SCHOOLS, AND AGAIN, BROCKS AND I THINK IT'S TAKING THOUSAND OUTGROWTH IS THE ADDRESS. IT'S JUST NORTH OF 1187 OAK GROVE AND WE WOULD RECOMMEND THAT WE ALSO PUT THAT IN THE ROTATION AS ONE OF THESE POSITIONS. WITH THAT, I WILL ANSWER ANY QUESTIONS THAT YOU HAVE. >> CHIEF I KNOW SCHOOLS CAN, THEY OFTEN DON'T WANT TO, BUT I KNOW THEY CAN SET UP THEIR OWN SCHOOL SECURITIES FORCES. WITH US I KNOW WE SPLIT THE COST 50, 50 BUT THEY GET THE OFFICER 75 PERCENT OF THE TIME PLUS THE EQUIPMENT. THEY WOULD BE ABLE TO PROVIDE MORE SECURITY, PROBABLY THE SAME OR LOWER COST IF THEY TOOK IT ON THEMSELVES. I DON'T KNOW THAT THEY WANT TO DO THAT. I DON'T KNOW WHERE MY QUESTION'S GOING WITH THIS, BUT IF YOU CAN ELABORATE, I HOPEFULLY YOU SEE THE DIRECTION I'M ASKING HERE AND WHETHER OR NOT THEY'D BE WILLING TO TAKE ON THEIR OWN SECURITY FORCE. THEY WOULDN'T NECESSARILY NEED VEHICLES EVEN AS MUCH AS WHAT WE WOULD NEED BECAUSE WE'D BE DRIVING FROM LOCATION TO LOCATION. THEY WOULDN'T NECESSARILY HAVE TO HAVE A FULLY COMMISSION PEACE OFFICER. THEY COULD USE UNIFORMED SECURITY AND THAT THING. THERE IS SOME COST SAVINGS THEY COULD DO WITH BEING ABLE TO PROVIDE A HIGHER LEVEL OF HIGHER NUMBER RATHER OF INDIVIDUALS IN THE SCHOOLS. COULD YOU ELABORATE A LITTLE BIT ON WHERE I'M GOING OR DID I LOSE YOU? >> I'M GOING TO TRY. >> THANK YOU. >> ONE OF THE THINGS WE DO VERY WELL IS TO STAY IN OUR LANE, SO I DON'T WANT TO SPEAK ON BEHALF OF DR. JAMIESON AND THE SCHOOL DISTRICT WITH WHAT THEY WANT TO DO. I CAN TELL YOU IN PAST CONVERSATIONS THEY ARE PLEASED WITH THE DIRECTION THAT WE ARE AND I DON'T ANTICIPATE ANY REASON THAT THEY'RE GOING TO WANT TO CHANGE THAT. AS WE ADD TOO AND THE COST GO UP, THAT MAY BE A CONSIDERATION FOR THE FUTURE, BUT THAT'S A BISD DECISION. >> CHIEF THIS IS ABSOLUTELY NOT AND I HAD NO IDEA YOU WERE GOING TO TALK ABOUT THIS, BUT THIS HAS NOTHING TO DO WITH THE QUALITY OF YOUR DEPARTMENT. BUT I DO WANT TO BRING UP SAME CONCERN AS A CITY ON THE AREA THAT WE CAN ACTUALLY LOOK AT. WE HAVE BURLESON RESIDENTS WHOSE KIDS OR THEY LIVE IN THE JOSHUA ISD SIDE OF TOWN. THEY PAY JOSHUA ISD SCHOOL TAXES, WHICH ACTUALLY FUND THEIR OWN POLICE DEPARTMENT. JOSHUA HAS THEIR OWN POLICE DEPARTMENT, OR THEY'RE A MUCH SMALLER TOWN THAN WE ARE. NOW, WE'RE ALSO ASKING THOSE SAME RESIDENTS TO TAKE A PORTION OF THEIR PROPERTY TAXES NOW TO FUND OUR OWN POLICE DEPARTMENT BEING IN OUR BURLESON ISD. THIS IS AGAIN, NOT AT YOU US A STATEMENT TO FUND BEING IN OUR SCHOOLS WE'RE DOUBLE-DINGING THEM FOR SCHOOLS. WHEN BURLESON ISD HAS THE HIGHEST TAX RATE IN JOHNSON COUNTY AND IS IN THE TOP FIVE TAX RATES FOR TARRANT COUNTY, WHICH HAS 20 SOMETHING CITIES IN IT. YET, WE AS A CITY, ARE NOW SUPPLEMENTING OUR SCHOOL DISTRICT, ASKING RESIDENTS TO PAY FOR THEIR TAXES, TO GO TO TWO DIFFERENT SCHOOL DISTRICTS. BECAUSE WE'RE PULLING OUT A PORTION OF THIS. I THINK WE AS A CITY AT SOME POINT, SHOULD BE CONSIDERING PUSHING BACK ON OUR ISD AND TALKING TO THEM AND SAYING, "WHEN IS IT TIME FOR THEM TO BRING ON THEIR OWN POLICE DEPARTMENT?" JOSHUA IS NOT THE ONLY ONES TO DO IT. THERE IS A LOT MORE, I GUESS, THINGS THAT THEY CAN DO, LIKE YOU SAID, [01:50:01] THEY DON'T HAVE TO BE ACTUAL POLICE OFFICERS GIVEN YOUR STRAIN ON GETTING AND KEEPING QUALIFIED PEOPLE TO EVEN GET THROUGH THE TRAINING ACADEMY. WE KNOW WE HAD SEVERAL WHO DIDN'T MAKE IT. I FEEL LIKE THIS IS A STRAIN ON YOU AND OUR DEPARTMENT AND YOU MAY NOT SAY THAT. BUT I BELIEVE THAT WE, AS A CITY SHOULD BE COGNIZANT OF WHAT WE'RE ACTUALLY DOING TO OUR CITIZENS. BY CONTINUING TO SUPPLEMENT THIS OUR POLICE DEPARTMENT NEEDS FOR OUR SCHOOL DISTRICT THAT HAS THE HIGHEST SCHOOL TAX RATE IN THE COUNTY, AND THEN TAKING THE TARRANT COUNTY SIDE OF IT. THIS IS SOMETHING WE SHARE AS A CITY SHOULD BE TALKING TO OUR SCHOOL BOARD ABOUT, AND IT'S NOT GOING TO AFFECT THIS. I BELIEVE AND WE NEED TO SECURE AND SAFETY THESE SCHOOLS. BUT THERE'S NO WAY AND IT'S NEXT YEAR, THERE'S GOING TO BE A NEED FOR TWO MORE SORS AND ANOTHER TWO MORE, AND ANOTHER TWO MORE. NOW, WE'RE FUNDING. IT MAY COME OUT TO 50 PERCENT, BUT HOW MUCH TIME ARE THESE PEOPLE ACTUALLY SPENDING IN THE SCHOOLS? WE ONLY PAID 50 PERCENT OF IT, BUT WE DON'T HAVE THEM, 50 PERCENT OF THE TIME. THERE'S NEGATIVES AND POSITIVES AND I'M SURE MY COUNTERPART OVER HERE IS GOING TO SHARE THE NEGATIVES. BUT I BELIEVE THAT WE, AS A CITY COUNCIL AND AS A CITY SHOULD BE TALKING ABOUT THIS NOW TO IMPLEMENT SOMETIME IN THE FUTURE. >> OKAY. >> TO ME IS TO BRACE MYSELF ON IT. NUMBER 1, THEY'RE NOT GOING TO GO FOR THEIR OWN DEPARTMENT. THAT'S NOT GOING TO HAPPEN. NOBODY IS GOING TO SAY, OH YEAH, WE'RE GOING TO FORM LATER ON OUR POLICE DEAL. MANSFIELD THEY'VE GOT 30,000 KIDS. YES. THEY HAVE THEIR OWN POLICE DEPARTMENT. WE DON'T. WE'VE GOT ABOUT 14,000. NOW, WE'RE TALKING ABOUT OUR KIDS AND I DON'T CARE WHERE THEY LIVE. THEY'RE STILL OUR KIDS THEY IN OUR SCHOOL HOUSES. YOU'RE DAMN RIGHT. WE NEED TO PROTECT THEM. I DON'T CARE ABOUT THE FRIGGIN MONEY ON THIS ONE. YOU WON'T HEAR ME SAY THAT VERY OFTEN. BUT THIS IS ONE TIME I NEVER DREAMED THAT THERE WOULD BE ANY INTERFERENCE FOR THIS AT ALL. THE SRO OFFICERS, WE NEED THEM. I ACHIEVE 100 PERCENT FOR IT. >> I AGREE. WE'VE GOT TO GET PEOPLE IN SCHOOL. [OVERLAPPING] NOW, THERE'S NO WAY THAT THE CHIEF CAN HAVE AN OFFICER IN EVERY SINGLE SCHOOL 24-7, BUT SCHOOL DISTRICT CAN AND I WANT OUR KIDS PROTECTED. IT'S UP TO US TO PUSH BACK THE DISCLOSURE. THOUGH THEY'RE NOT GOING TO DO THEIR OWN POLICE DEPARTMENT WHEN WE'RE SITTING OR GIVING THEM SOMETHING FOR BASICALLY FREE, THEY'RE ONLY PAYING 50 PERCENT. YET THEY CAN HAVE OUR OFFICERS FOR 75 PERCENT OF THE TIME. WHY WOULD THEY DO THAT? WE'VE GOT TO BE SMART. WE NEED TO PROTECT OUR KIDS AND A WAY TO PROTECT OUR KIDS IS PUSH BACK TO SCHOOLS AND MAKE THEM HAVE SOMEBODY AT SCHOOLS. WE DON'T HAVE ENOUGH OFFICERS TO PUT ONE IN EACH SCHOOL EVERY SINGLE TIME THEY'RE OPEN. THE SCHOOL DISTRICT CAN. I WANT TO PROTECT OUR KIDS. [BACKGROUND] >> THEY'VE BEEN DOING IT. >> THE SAME WAY THAT TCU, THE SAME WAY THAT MANSFIELD, THE SAME WAY THAT EVERY SCHOOL DISTRICT DOES. THERE ARE TRAINING ACADEMIES. THEY DON'T HAVE TO HIRE POLICE OFFICERS. THEY CAN HIRE ARMED SECURITIES THAT CAN BE VERY WELL-TRAINED. YOU MEAN TO TELL ME TC POLICE ARE NOT GOOD PEOPLE? MANSFIELD POLICE ARE NOT GOOD? THOSE [OVERLAPPING] SCHOOL DISTRICTS THEY HAVE VERY GOOD SECURITY TEAMS, AND THEY TAKE VERY GOOD CARE OF THEIR PEOPLE. OUR DEPARTMENT DOES A DANG GOOD JOB. CHIEF'S MEN DO A DANG GOOD JOB, BUT THEY CAN'T BE EVERYWHERE AT ONCE, AND EVEN IF WE PUT TWO OR THREE PEOPLE AT CENTENNIAL, THAT'S NOT ENOUGH. THAT'S NEVER ENOUGH. THE SIZE OF CENTENNIAL CAMPUS NEEDS MORE THAN TWO OR THREE. IT NEEDS A LOT MORE THAN THAT. >> FOR ME, I'M NOT SAYING NO TO THIS RIGHT NOW. I'M SAYING THIS IS A CONVERSATION I WOULD LIKE TO BRING TO LIGHT AND TO HAVE MOVING FORWARD. I WANT THESE NEW SROS FLOATING. BUT I'M GOING TO TELL, AGAIN, EXPRESSING FOR ME AS A COUNCIL MEMBER AND AS SOMEONE WHO REPRESENTS OUR CITY AND I'M LISTENING TO CITIZENS, BY THE WAY, THIS WAS FROM CITIZENS. I DIDN'T EVEN THINK ABOUT THIS. I HAD SEVERAL CITIZENS CONTACT ME SAYING, "HEY, I'M PAYING JOSHUA CITY SCHOOL TAXES, AND NOW THIS IS COMING, THIS IS ALSO NOW WE'RE GOING TO ADD MORE TO COMING OUT OF MY PROPERTY TAXES. ESSENTIALLY, I'M GETTING DOUBLE DINGED ON THE SCHOOL DISTRICTS AND SUPPORTING OUR SCHOOL DISTRICTS WITH MY GENERAL FUND MONEY." WE ARE A GROWING CITY. THIS IS A PART OF THE THINGS THAT WE SHOULD BE LOOKING [01:55:01] AT IN GIVING BACK TO THE PEOPLE WHO CAN AFFORD IT. OUR SCHOOL DISTRICT, THEY CAN FIGURE OUT THE MONEY ON THEIR OWN. I'M SURE THEY CAN. THEY'RE THE HIGHEST SCHOOL TAXES IN THE COUNTY, NUMBER 5 OUT OF 20 SOMETHING CITIES IN TARRANT COUNTY. THAT'S INSANE. THEY NEED TO FIGURE OUT HOW THEY CAN PAY FOR THEIR OWN POLICE DEPARTMENT. WE SHOULD BE THINKING ABOUT THIS. I DIDN'T THINK ABOUT IT AND THEN I WENT, WOW, AND I WENT AND DID THE RESEARCH. I LOOKED IT UP AND I SAID, YEAH, AND IT'S NOTHING AGAINST THE SCHOOL DISTRICT. BUT IT'S JUST LIKE WHEN YOU KEEP GIVE AND GIVE, THEY'RE GOING TO KEEP TAKING AND TAKING. AT SOME POINT YOU'VE GOT TO SAY, WE REALIZE WE NEED OFFICERS IN MORE OF THESE SCHOOLS, AND HOW MUCH MORE CAN WE DRAIN OUR OWN POLICE DEPARTMENT, DRAIN OUR RESOURCES THERE WHEN HE'S ALREADY STRUGGLING TO HIRE ENOUGH POLICE OFFICERS. >> IF ALL THIS BE THE CASE, WE MOST CERTAINLY CHIEF, NEED TO HAVE A DISCUSSION WITH THE SCHOOL DISTRICT ITSELF. WE DON'T NEED TO BE FIRING OUT HERE WITH AT LEAST HAVING THEM COME IN AND SAY, THIS IS THE REASON WE CAN OR CAN'T. THERE WAS SOMETHING HERE THAT WAS SAID. ARE YOU SAYING THAT JOSHUA'S ISD HAS IT'S OWN POLICE DISTRICT? >> YES. I'M LOOKING AT IT RIGHT HERE. >> THEY DO HAVE THEIR OWN. >> OKAY. I DIDN'T KNOW. >> THEY WENT THERE ABOUT TWO YEARS AGO, I BELIEVE IT WAS BECAUSE THEY HAD A PARTNERSHIP WITH JOHNSON COUNTY, AND THEN THERE WERE SOME CHANGES IN THE STRUCTURE THERE, SO THEY FORMED THEIR OWN. >> LET'S HAVE A CONVERSATION WITH ISD. [OVERLAPPING] THEY NEED TO BE IN ON THIS BEFORE. I DON'T WANT TO MAKE PLANS ON THEM. [OVERLAPPING] I'M MORE THAN WILLING TO BRING THEM IN, BUT I WANT TO TELL YOU ALL, BOTTOM LINE FOR ME IS, THE KIDS COME FIRST. THEY COME BEFORE THE CITY, I'LL EVEN SAY THAT. THAT'S OUR KIDS. WHATEVER WE NEED TO DO MONEY-WISE IS NOT GOING TO BE A PROBLEM WITH ME. I'M NOT GOING TO MAKE THAT JUDGMENT BASED ON MONEY. >> NOBODY'S DOUBTING THAT, RONNIE. I PROMISE, NOBODY IN THIS ROOM IS DOUBTING THE SAFETY OF OUR KIDS. BUT WE HAVE A FINANCIAL RESPONSIBILITY. COULD YOU GET BACK WITH US ON THIS. COULD YOU COME BACK AND GIVE ANOTHER PRESENTATION? [OVERLAPPING] [LAUGHTER]. >> ABSOLUTELY. >> I WAS TRYING TO SAY IT NICELY. BUT YEAH, IF YOU COULD COME BACK POSSIBLY GET WITH RYAN AND FIGURE OUT. WOULD YOU LIKE TO BE IN THE ROOM? >> I WILL TELL YOU THIS. CHIEF, WE SHOULDN'T PUT THIS ON YOU. WE NEED TO PERSONALLY TALK TO THEIR SCHOOL BOARD AND THEIR SCHOOL SYSTEM TOO. WE NEED TO HAVE THAT MEETING, WHETHER IT BE HERE OR AT THE ROOM OVER THE TRUSTEES. BUT LET'S HAVE IT WITH THEM. DON'T PUT THIS ON THE CHIEF. >> YEAH, I AGREE. >> THANK YOU. >> I AGREE. >> I COMPLETELY AGREE. IT'S REALLY TOUCHING. [LAUGHTER] [OVERLAPPING] HE'S LIKE WAIT A MINUTE. I DON'T WANT TO GET IN BETWEEN THE TWO OF YOU. >> LET'S GO AHEAD AND DO THAT. YOU GOT LITTLE BIT OF DIRECTION. >> I JUST WANTED TO ADD A COUPLE OF COMMENTS BEFORE WE GET AWAY FROM THE SUBJECT. CRIME COMMITTED WITHIN THE CITY IS CRIME TO THE CITY AND IS CRIME TO ALL PEOPLE. I BELIEVE THAT CRIME PREVENTION EFFORTS IN ANY POLICE AGENCY SHOULD BE DIRECTED TOWARDS PREVENTING CRIME TO THOSE MOST VULNERABLE, AND ANALYZING AND ASSESSING RISKS, AND APPLYING THE FORCES WHERE THEY CAN BE MOST EFFECTIVE. I'D ALSO ADD A PARENTHETICAL COMMENT THAT SHOULD THERE, GOD FORBID, EVER BE AN ACTIVE INCIDENT IN ONE OF OUR SCHOOLS, OUR DEPARTMENT WILL BE INSTANTLY THERE. IT'S JUST GOING TO BE A MATTER OF WHO MADE THE DAMN PHONE CALL, AND AS FAR AS I'M CONCERNED, IF THAT'S ONE OF OUR GUYS ON THE INSIDE, ALL THE BETTER. THAT MAKES THAT MUCH MORE EFFICIENT RESPONSE. IT DIDN'T WORK OUT IN UVALDE HAVING THEIR OWN POLICE DEPARTMENT IN THE SCHOOL DISTRICT. I HATE TO THROW THEM OUT AS AN EXAMPLE, BUT THAT'S OBVIOUSLY BEHIND THIS DISCUSSION TO A LARGE EXTENT. I SUPPORT THE CHIEF'S EFFORTS, AND I THINK, THOUGH, [02:00:02] IN BETWEEN YOU TWO GUYS, WHICH I'M DUCKING [LAUGHTER] THE BULLETS BEING THROWN AT EACH OTHER. I THINK ANY DISCUSSION OF THE RESPONSIBILITY FOR THE FINANCIAL IMPACT OF THIS, IS WORTH HAVING. BUT I THINK THE OFFICERS ON THE SCHOOL CAMPUSES SHOULD BE OUR OFFICERS AND A PART OF OUR BURLESON POLICE DEPARTMENT. >> I AGREE THAT OFFICERS NEED TO BE ON THE CAMPUS. MY CONCERN IS THAT THE CHIEF DOESN'T HAVE THE RESOURCES TO PUT ONE IN EACH SCHOOL, AND I KNOW WE'LL GET THERE QUICK. I KNOW THE CHIEF'S OFFICERS WILL GET THERE VERY QUICKLY AND DO WHAT THEY CAN, BUT I ALSO KNOW THAT THE RATE OF FIRE IS VERY QUICK, AND UNFORTUNATELY LIVES WILL BE LOST BEFORE THEY SHOW UP, AND THAT'S NOT A KNOCK ON THE CHIEF. THAT'S JUST THE FACT OF IT TAKES TIME TO GET FROM ONE PLACE TO ANOTHER. I'D LOVE TO SEE ARMED PEOPLE IN EACH ONE OF THE SCHOOLS, IS WHAT I WANT TO SEE. I DON'T THINK THE CHIEF HAS THE RESOURCES OR EVEN THE ABILITY TO BE ABLE TO FIND QUALITY APPLICANTS TO BE ABLE TO FILL THAT ROLE. >> WHAT I'M REALLY HEARING THAT IT'S JUST THE FINANCIAL SIDE OF THIS. WE KNOW WHAT WE WANT FOR THE KIDS. WE WERE TRYING TO DECIDE THE FINANCIAL SIDE OF IT, AND I AGREE WITH TAMARA THAT THE SCHOOL TAX IS UP THERE. MONEY IS PROBABLY NOT AVAILABLE, BUT THAT'S NOT ON US ALL THE WAY. YOU STILL GOT A JOB. I'M PROUD OF OUR POLICE DEPARTMENT. WHAT YOU ALL DID THE LAST FEW WEEKENDS AGO WAS JUST ANOTHER STONE IN YOUR CROWN THERE. I REALLY DO APPRECIATE THAT BUT WE DO HAVE TO WATCH THE MONEY. WHATEVER IS BEST FOR THE KIDS, WE KNOW THAT. >> WELL, I THINK FROM A TIMING PERSPECTIVE, MY RECOMMENDED BUDGET IS GOING TO INCLUDE THE THREE ADDITIONAL SROS. [OVERLAPPING] THAT WOULD BE EFFECTIVE OCTOBER 1 OF THIS COMING FISCAL YEAR. WE CAN CERTAINLY HAVE ADDITIONAL CONVERSATIONS WITH THE SCHOOL DISTRICT. I THINK IF YOU'D LIKE TO HAVE A JOINT MEETING WITH THAT BOARD OR HEAR FROM THE SUPERINTENDENT WHO CAN PRESENT TO YOU, WE CAN CERTAINLY ARRANGE TO DO THAT. AGAIN, LIKE BILLY, I DON'T WANT TO SPEAK FOR THE SCHOOL DISTRICT, BUT I THINK THEY'RE VERY COMFORTABLE WITH OUR CAPABILITIES, AND THEY LOOK AT THE PROFESSIONALISM OF THE DEPARTMENT, THE RESPONSES, AND I THINK THAT'S THE PRIMARY DRIVER. MY UNDERSTANDING, IT'S NOT A COST ISSUE FOR THEM, BUT IT'S TRYING TO MAKE SURE THEY HAVE GOOD QUALITY PERSONNEL. BUT I CAN BRING THEM IN AND HAVE THEM DELIVER THAT MESSAGE TO YOU SO YOU CAN HAVE THAT DISCUSSION WITH THEM DIRECTLY. BUT THIS IS NEW. IT WAS DIFFERENT THAN WHAT CHIEF CORDELL HAD PRESENTED JUST A COUPLE OF WEEKS AGO. WE WANT TO MAKE SURE WE GOT THIS OUT ON THE TABLE FOR YOU, AND I THINK BASED ON THE DISCUSSION, I'M GLAD I DID. THAT'S GOOD. >> ONE CLARIFICATION ON THE HIRING. THAT'S WHAT WE EXPERIENCED THIS TIME, AND WE KNOW THERE WERE SEVERAL OTHERS THAT HAD VACANCY ANNOUNCEMENTS AND POLICE AGENCIES AROUND US, SO THAT PROBABILITY WATERED IT DOWN. I WANT TO MAKE SURE I'M CLEAR. IT DOESN'T MEAN WE WON'T BE ABLE TO HIRE FOLKS IN THE FUTURE. BUT I DO WANT TO ALSO POINT OUT THAT WHAT WE HAVE DONE IN THE PAST WITH OUR SROS IS WE TRY TO FILL THOSE POSITIONS VERY QUICKLY BECAUSE OF THE SHARED COST IN THAT. I DON'T KNOW THAT WE'LL BE ABLE TO DO THAT. WE'VE HAD DISCUSSIONS WITH BISD ABOUT THE TIME WE'RE GOING TO BE ABLE TO FEEL THOSE IN. AS YOU KNOW, BY THE TIME WE POST THE TASKS AND WE GET THEM THROUGH, IF EVERYTHING GOES WELL, AND GET THEM ON THE STREET WHERE THEY WOULD BE ABLE TO GO SOLO STATUS AND ANSWER CALLS ON THEIR OWN, YOU'RE ALMOST AT A YEAR. I DON'T HAVE ANY BELIEF THAT IF WE APPROVE THIS IN OCTOBER, THAT WE WOULD BE ABLE TO STAFF THAT IMMEDIATELY. WE'RE STILL TRYING TO STAND UP OUR POWER SHIFT TEAM THAT YOU APPROVED TWO YEARS AGO, AND WE'VE DELAYED THAT WHEN WE HAD SROS AND OTHER THINGS. WE'RE REALLY PRIORITIZING THAT, NOT DOWNSIZING THE IMPORTANCE OF THE SCHOOLS, BUT TO BE ABLE TO GET THROUGH THERE, WE STILL HAVE THE CITY THAT HAVE TO MANAGE AS WELL. JUST WANTED TO MAKE A CLARIFICATION ON THAT. >> DOES THE SRO GO THROUGH THE SAME TRAINING AS OUR OTHER OFFICERS? >> YES, SIR. THEY ARE FULL BPD OFFICER. THAT'S JUST AN ASSIGNMENT LIKE IF THEY WERE ASSIGNED TO MOTORS OR OTHER AREAS WITHIN THE DEPARTMENT. >> IS THERE A SPECIFIC TRAINING FOR SROS? WHAT YOU GOT TRAINING? >> GREAT QUESTION. YES, SIR. THEY HAVE SPECIFIC TRAINING RELEVANT TO THE SCHOOLS THAT WE SEND THEM TO. I CAN'T REMEMBER THE EXACT. IT'S EITHER 40 OR 80 HOURS THAT THEY GO. BUT I DON'T REMEMBER FOR SURE. >> THERE'S A QUICKER TURNAROUND ON THAT? >> THERE'S A QUICK TURNAROUND ON THAT. THAT'S AFTER THEY GET THROUGH THE COMPLETED TRAINING TO BECOME AN OFFICER. >> OKAY. >> I WILL TELL YOU THAT THE SCHOOL DISTRICT HAS PROBLEM IN THE LAST, CHIEF, YOU PROBABLY KNOW IT. THEY'VE CREATED A SAFETY DIRECTOR. THEY'VE NEVER HAD THAT BEFORE, AND THIS CAME UP ABOUT A MONTH OR LESS AGO. THEY DO HAVE A SAFETY OFFICER >> YES. >> THANK YOU. [LAUGHTER] >> SORRY TO THROW YOU FOR A LOOP THERE. >> NOW BACK TO THE MARTIN SHOW [LAUGHTER]. >> THIS PART IS EASY. [LAUGHTER] [02:05:05] I GUESS IN CONTINUATION OF THE CONVERSATION WE'RE HAVING WITH THE CAPITAL PROJECTS AND THE ADDITIONAL PROJECTS AND HOW TO DEAL WITH THE TERSE -3 AND THE RATE. THIS IS THE SECTION THAT WE'RE GOING TO TALK ABOUT THAT. AGAIN, WE'RE GOING TO TALK ABOUT THE MAINTENANCE AND OPERATIONS SIDE OF THE TAX RATE. THE MAINTENANCE AND OPERATIONS IS THE PORTION OF THE TAX RATE THAT IS GOING TO THE GENERAL FUND TO FUND THE OPERATIONS OF THE GENERAL FUND. FOR THIS COMING YEAR, WE ANTICIPATE THE PROPERTY TAX CERTIFIED ROLES TO BE DELIVERED BY THE APPRAISAL DISTRICTS BY MONDAY, JULY 25TH. THAT GIVES US A FUN WEEK OF TRYING TO MAKE SURE THAT WE CALCULATE THAT TAX RATE BEFORE THE CITY MANAGER DELIVERS THE PROPOSED BUDGET FOUR DAYS LATER BY THE END OF THE WEEK. THAT'S ALWAYS AN INTERESTING PART THAT WE'RE DEALING WITH THERE. WE HAVE RECEIVED PRELIMINARY CERTIFIED ROLES. WE'VE RECEIVED ONE IN LATE APRIL. WE RECEIVED ONE ABOUT EARLY JUNE. WE'RE WORKING ON THOSE AND A LOT OF OUR PRELIMINARY NUMBERS AND OUR PROJECTIONS ARE BASED UPON THOSE PRELIMINARY PROPERTY TAX VALUES. RIGHT NOW BASED UPON WHAT WE'RE SEEING, WE PROBABLY ARE EXPECTING THAT WE COULD PROBABLY LOWER THE RATE BETWEEN $0.02-$0.04. THAT'S WHERE WE'RE AT IN REGARDS TO THAT FOCAL POINT. BUT AGAIN, AS WE MAKE THOSE DECISIONS TO GO FORWARD BASED UPON HOW ARE WE GOING TO FUND WHAT THAT TAX RATE IS GOING TO BE, WHAT CAN WE CAPTURE THE TAX RATE WILL DICTATE WHAT PERCENTAGE IS WE'RE LOOKING AT IN REGARDS TO THE DECREASES. AGAIN, BASED UPON THAT, I'LL BE ASKING FOR DIRECTION AS IT RELATES TO THE PROPOSED TAX RATE AND CASH FUNDING CAPITAL PROJECTS. AGAIN, THIS IS A WONDERFUL 10-YEAR PLAN WITH SMALL THOUGHTS. MY APOLOGIES. ASKING IT IF THEY COULD GIVE US A BIGGER SCREEN SO I COULD MAKE IT BIGGER, BUT THIS IS ALL I COULD DO. AGAIN, THIS IS A SCENARIO IN WHICH OUR MAINTENANCE AND OPERATIONS RATE IS BASED UPON A KNOWN REVENUE RATE, WHICH REPRESENTS WHAT IS THAT RATE THAT WILL GENERATE THE SAME REVENUES THAT WE GENERATED IN THIS CURRENT YEAR. THAT'S WHAT THIS FOCAL POINT IS GOING TO BE. AGAIN, IF PROPERTY TAXES GO UP, WE'RE EXPECTING 10 PERCENT TO GOING UP AGAIN. THAT MEANS THAT SOMEWHERE WITHIN THERE THAT NO NEW REVENUE RATE IS GOING TO GO DOWN. THAT'S THE FOCAL POINT OF WHAT THIS SCENARIO REPRESENTS. IF THE DIRECTION IS, WE WANT TO GO WITH THE MAINTENANCE AND OPERATIONS, NO NEW REVENUE RATE, THEN THE RATE WILL HAVE TO BE DETERMINED BASED UPON THE REVENUES THAT WE'VE COLLECTED IN THIS CURRENT YEAR. THAT'S AN IMPORTANT FACTOR THERE. SAY, IF WE DO THAT, SAY, WE DO GO THAT ROUTE AND WE DO THAT, THE IMPACTS IS IN ESSENCE WHAT THIS 10-YEAR PROJECTION SHOWS. WHAT IT SHOWS IS THAT OVER A 10-YEAR PERIOD, WE WON'T BE ABLE TO FIND AN EIGHT MILLION DOLLAR CAPITAL PROJECT FUNDING PROGRAM. PROBABLY, IT WILL GO DOWN TO ABOUT 3.5 MILLION. THAT'S A FOCAL POINT THERE TOO. IF YOU LOOK AT THAT OVER TIME, THAT DECISION, AND AGAIN IT'S THAT DECISION AND WHAT THAT DECISION WILL DO OVER A 10-YEAR PERIOD. EVERY YEAR, THIS WILL CHANGE BASED UPON THE SCENARIO, BASED UPON THE REVENUES. BUT AGAIN, IT'S TRYING TO ENSURE THAT WE NEVER GO DOWN BELOW A 20 PERCENT FUND BALANCE OF PERCENTAGE. AGAIN, AT THIS POINT, GOING INTO THE 10TH YEAR OF THIS PROJECTION, WE WILL BE AT 20.7 PER CENT. SO THAT'S THE WHOLE FOCAL POINT OF WHAT WE'RE LOOKING AT. A 10-YEAR PROJECTION WITH THE ASSUMPTION THAT WE'RE GOING TO MAINTAIN THE MAINTENANCE AND OPERATIONS. NO NEW REVENUE RATE PERCENTAGE, WHICH MEANS WE'RE GOING TO TRY TO GENERATE THE SAME REVENUES AS WE DID IN THIS CURRENT FISCAL YEAR. AGAIN, YOU LOOK AT THAT FOCAL POINT AND THE PROPERTY TAX REVENUES PROBABLY MAKE UP ABOUT 65 PERCENT OF THE GENERAL FUND REVENUES. YOU DO THAT AND THAT DOES HAVE A BIG IMPACT IN GOING INTO THE FUTURE YEARS GOING FORWARD. THAT'S A SCENARIO THERE. AGAIN, THERE'S NO NEW REVENUE RATE WAS ESTABLISHED WHEN THE STATE LEGISLATION PASSED SENATE BILL NUMBER 2. AGAIN, THE SCENARIO THERE IS THAT FROM THE STANDPOINT OF THE MAINTENANCE AND OPERATIONS, YOU CANNOT GO 3.5 PERCENT OF YOUR CURRENT RATE AS IT RELATES TO THE NO NEW REVENUE RATE. [02:10:05] SO THE NO NEW REVENUE RATE BECOMES THE SAME RATE THAT YOU WOULD GENERATE THE SAME REVENUE AND YOU COULD ONLY CAPTURE 3.5 PERCENT OF THAT BEFORE YOU GO TO VOTER APPROVAL COUNTS OF ELECTIONS. AGAIN, IT'S CAPTURING, YOU COULD GO FROM THE NON-REVENUE RATE TO 3.5 PERCENT ABOVE THAT. YOU CAN MAKE A DECISION FROM THERE WITHOUT HAVING TO GO BACK OUT AND GET A VOTER APPROVAL. >> MARTIN, IF I CUT IT, JUST ONE ADDITIONAL POINT I WANTED TO MAKE TO THE COUNCIL AS YOU LOOK AT THIS 10-YEAR PROFORMA AND THE COUNCIL WOULD ASK US TO PUT TOGETHER A LONG-TERM FORECASTS. THAT'S THE REASON WE'RE GIVING YOU THE 10 YEARS. NORMALLY, WE ONLY DO FIVE. BUT EACH YEAR AFTER NEXT FISCAL YEAR '22-'23, THIS ALSO ASSUMES A THREE PERCENT GROWTH REVENUES FROM EXISTING PROPERTIES. IN OTHER WORDS, WE'D BE AT THE NO NEW REVENUE RATE PLUS THREE PERCENT GOING FORWARD. THIS IS JUST A ONE-YEAR CHANGE OF THAT AMOUNT. THE ASSUMPTIONS THAT MARTIN WENT THROUGH AT THE BEGINNING OF THE PRESENTATION ASSUMED THREE PERCENT CROSS EVERY YEAR. THIS IS JUST CHANGING THAT FIRST YEAR AND IT'S ABOUT A $650,000 PER YEAR CHANGE IN REVENUE THAT YOU'D BE LOOKING AT. THE CUMULATIVE EFFECT OF THAT IS ABOUT SIX-AND-A-HALF MILLION DOLLARS, WHICH IS WHY WE'VE PROPOSED. IF YOU WANT TO DO THAT ROUTE, THAT'S WHY WE WOULD LOOK AT THE CASH FUND AND CAPITAL. HOPEFULLY, THAT MAKES SENSE. IT'S JUST WHAT I WANT TO BE VERY CLEAR IT'S JUST THAT THIS ONE YEAR, THE FUTURE PLAN ASSUMES YOU'RE GOING TO GET THREE PERCENT GROWTH FROM EXISTING VALUES MOVING FORWARD. THE REASON THAT'S IMPORTANT IS AS MARTIN SAID 50 PERCENT OF OUR STAFF AS PUBLIC SAFETY, WHICH IS 90 PERCENT SALARIES PERSONNEL RELATED, 75 PERCENT OF OUR BUDGET IS PERSONNEL OVERALL IN THE GENERAL FUND. IF YOU TAKE 50 PERCENT OF THE BUDGET AND IT NEVER GROWS AT ALL, BUT THE OTHER EXPENSES CONTINUE TO GROW LONG-TERM, THAT'S GOING TO BE A STRUCTURAL PROBLEM IN THE BUDGET. I WANT TO BE CLEAR AS YOU THINK ABOUT THE POLICY ON THAT. THOSE ARE SOME OF THE AREAS THAT YOU NEED TO BE THINKING ABOUT OF HOW YOU WANT TO SET THE TAX RATE, IT'S CERTAINLY ONE-YEAR ONE-OFFS AND CHANGES, THOSE ARE CERTAINLY APPROPRIATE AND THINGS TO THINK ABOUT. BUT IF THE DIRECTION OF THE COUNCIL WAS TO BE AT THE NO NEW REVENUE RATE FOR THE NEXT 10 YEARS, THAT WOULD BE A VERY DIFFERENT FINANCIAL PROFORMA THAT WE'LL BE SHOWING YOU AND IT WOULD BE DRAMATICALLY DIFFERENT. HOPEFULLY, THAT MAKES SENSE. >> THIS SCENARIO SHOWS A THREE PERCENT CAPTURING THREE PERCENT OF THE M&O, NO NEW REVENUE RATE. AGAIN, IT IS THE FOCAL POINT OF DOING THAT DECISION AND DETERMINING WHAT THAT M&O NO NEW REVENUE RATE AND ADDING THREE PERCENT TO THAT RATE AND WE CAPTURE THOSE REVENUES. AGAIN, THAT'S PROBABLY ABOUT $660,000 IN ONE YEAR THAT WE'RE GOING TO CAPTURE THAT THREE PERCENT. THEN YOU CONTINUE TO CAPTURE THREE PERCENT GOING FORWARD. WHAT THIS PARTICULAR MODEL DOES IS THAT, EVERY YEAR WE'RE GOING TO CAPTURE THREE PERCENT OF WHATEVER THAT NO NEW REVENUE RATE CALCULATION IS FOR THE MAINTENANCE AND OPERATIONS. THAT'S AN ESSENCE, THE FOCAL POINT. THE REASON WHY WE DO THAT IS BECAUSE WE CONTINUE TO INCREASE OUR EXPENSES. IN REGARDS TO PERSONAL COSTS, YOU HAVE 3.5 PERCENT THAT WE'RE FUNDING. AGAIN, THAT 3.5 PERCENT HAS TO BE FUNDED WITH SOMETHING AND IT IS PART OF THAT BIG PROPERTY TAX REVENUE THAT WE'RE LOOKING AT. >> IS THAT GOING TO MATCH OUR EXPERIENCED GROWTH? IS THAT GOING TAKE CARE OF OUR EXPENSE GROWTH? >> THAT'S THE WHOLE FOCAL POINT. AGAIN, IF YOU LOOK AT THIS SCENARIO AND YOU LOOK AT GOING FORWARD, AND YOU LOOK AT THAT FUND BALANCE PERCENTAGE, YOU CONTINUE TO MAINTAIN WAY ABOVE THE 20 PERCENT. I MEAN, IT DOES ALLOW YOU TO MAINTAIN THE GROWTH THAT WE'RE LOOKING AT. IT ALSO GIVES YOU THE OPPORTUNITY TO EITHER FUND THE EIGHT MILLION MILLION OF CASH PROJECTS THAT WE CURRENTLY HAVE OR THE DECISION OF WHAT DO WE DO WITH THAT, BUT THAT'S IN ESSENCE WHAT THAT CAPTURING THE DECISION OF CAPTURING A THREE PERCENT OF THAT NO NEW REVENUE RATE ALLOWS YOU TO CONTINUE TO MAINTAIN A STRONG FUND BALANCE TO CONTINUE TOO. >> IS THAT ENOUGH? >> BASED UPON THIS MODEL, IT IS. >> I KNOW IT'S YOUR MODEL. >> YES. YOU CAN ALWAYS CHANGE THAT. >> I'M REALLY PARANOID ABOUT THE ECONOMY RIGHT NOW. ANYBODY ELSE? >> MARTIN, FROM THIS CURIOSITY, 27-28 YEAR WE'RE SAYING THE ANNUAL OPERATIONS OF FIRE STATION FOUR IS GOING TO BE 2.3 MILLION AND THEN MOVING UP FROM THERE, THAT'S OUR ANNUAL JUST TO OPERATE THAT STATION. THANK YOU. IT'S THE FIRST TIME I'VE SEEN IT LIKE THAT. >> ONE OF THE FOCAL POINTS TOO IS AS WE'RE BUILDING [02:15:02] CHISHOLM SUMMIT AS WELL AND YOU LOOK AT CHISHOLM SUMMIT, YOU LOOK AT THAT GROWTH OF THE VALUES. THAT'S IN ESSENCE WHAT WE'RE WANTING TO MAKE SURE THAT ONCE THOSE VALUES ARE ESTABLISHED IN GENERATING REVENUE, THEN THERE'S GOING TO BE A BIG OFFSET THAT TO THE FIRE STATION AND TO THE OPERATIONS OF THAT FIRE STATION. THESE ARE THE OPTIONS THAT WE WERE GOING TO BRING TO COUNCIL AND PROVIDE SOME DIRECTION. OPTION ONE IS TO WORK ON MAINTAINING THE MAINTENANCE AND OPERATIONS' NO-NEW-REVENUE RATE. WHAT THAT DOES IN THAT DECISION IS IT'LL REDUCE THE ABILITY TO DO CASH FUNDING PROJECTS FROM EIGHT MILLION TO 3.5 MILLION. AGAIN, OVER A PERIOD OF TIME, IT DOES REDUCE THE FUND BALANCE GRADUALLY OVER TIME, IS WHAT THAT DOES. OPTION TWO, CAPTURE THREE PERCENT ABOVE THE MAINTENANCE AND OPERATIONS' NO-NEW-REVENUE RATE. WHAT THAT DOES IS THAT IT DOES STILL ALLOW WITHIN THE PROJECTIONS TO FUND EIGHT DOLLARS MILLION IN CAPITAL PROJECTS. IT MAINTAINS A STRONG FUND BALANCE AND AGAIN, IT ALLOWS TO MAINTAIN FINANCIAL FLEXIBILITY AND SUSTAINABILITY OVER A 10-YEAR PERIOD. AGAIN, THAT IS A SNAPSHOT AS OF RIGHT NOW WHERE WE'RE GOING NEXT YEAR, AGAIN, IT COULD BE VERY DIFFERENT. IF THE VALUES BEGIN TO DROP, SALES TAX BEGINS TO DROP, AND THEN WE HAVE TO ADJUST ACCORDINGLY BASED UPON THAT. OPTION THREE IS A COMBINATION OF THE FIRST TWO OPTIONS, ONE PERCENT ABOVE THE MAINTENANCE AND OPERATION NO-NEW-REVENUE RATE WOULD GENERATE ABOUT $220,000. TWO PERCENT OF THAT WILL BE 438,000 AND THEN THREE PERCENT IS ABOUT THE 660,000 CURRENTLY THAT IS IN OUR PROJECTIONS RIGHT NOW, GOING OVER A 10-YEAR PERIOD. >> JUST A COUPLE OF OTHER POINTS ON THIS TO CLARIFY. THE OPTION TWO THAT MARTIN IS SHOWING, THAT'S CONSISTENT WITH WHAT WE'VE BEEN TELLING YOU OVER THE LAST SEVERAL MONTHS OF WHAT WE PLAN TO DO WITH THE CASH FUNDING CAPITAL, THE THREE PERCENT GROWTH OF EXISTING VALUES OF REVENUES. I JUST WANT TO BE CLEAR THAT THAT'S THE ONE THAT WE'VE BEEN LOOKING AT. WE'RE ASKING IS THAT STILL OKAY OR SOMETHING YOU'D LIKE TO MODIFY? THE SECOND POINT IS FOR THOSE OF YOU WHO'VE BEEN ON COUNCIL FOR A FEW YEARS, YOU'LL RECALL THAT IF YOU WANT TO PROPOSE A RATE OR ADOPT A TAX RATE THAT'S HIGHER THAN THE NO-NEW-REVENUE RATE OR WHAT WAS USED TO BE CALLED THE EFFECTIVE TAX RATE. THERE'S A VERY SPECIFIC MOTION THAT HAS TO BE MADE WITH VERY ARCHAIC LANGUAGE THAT SAYS YOU, COUNCIL MEMBER, MAKE A MOTION TO INCREASE TAXES BY X DOLLARS AND THE STATE MAKES YOU SAY THAT VERY SPECIFICALLY. I DON'T WANT ANYBODY TO BE SURPRISED IF THE DIRECTION OF THE COUNCIL IS TO DO THE THREE PERCENT ABOVE THE NO-NEW-REVENUE RATE, AND THEN YOU GET DOWN IN SEPTEMBER, THERE WILL BE A VERY SPECIFIC MOTION YOU HAVE TO PASS. I WILL TELL YOU THE STATE DOES NOT PASS A MOTION LIKE THAT WHEN THEY KEEP THE SALES TAX RATE THE SAME BUT ALL THE PRICES OF GOODS CONTINUE TO GO UP. BUT FOR US, IT'S WHERE A SUBDIVISION OF THE STATE, THEY'RE REQUIRING US TO DO THAT. JUST SOME OF YOU ARE NEW YOU HAVEN'T SEEN THAT, WE DIDN'T HAVE TO DO THAT LAST YEAR, I JUST WANTED NO SURPRISES IN THIS AS YOU GET INTO SEPTEMBER, I WANTED TO MAKE SURE THAT WAS CLEAR FOR YOU. HOPEFULLY, THAT HELPS. >> YEAR UPON YEAR I HAVE VOLUNTEERED TO MAKE THAT MOTION TO TAKE ONE FOR THE TEAM. >> GO AHEAD. >> NEXT STEPS AS WE MOVE FORWARD, AUGUST 4TH, CITY MANAGER WILL HAVE, DURING A SPECIAL SESSION, WE'LL BE DISCUSSING THE PROPOSED BUDGET AND THE TAX RATES. AUGUST 15TH, WE'LL HAVE A REGULAR CITY COUNCIL MEETING WE WILL TALK ABOUT ANY TOPIC, ANY CHANGES IN REGARDS TO THE PROPOSED BUDGET IF NEEDED, AND THEN GOING INTO SEPTEMBER 6TH, WE'LL HAVE THE FIRST PUBLIC HEARING AND THE FIRST READING OF THE ORDINANCE TO APPROVE THE BUDGET. THEN THE FOLLOWING WEEK, ON A SPECIAL SESSION MEETING WE'LL HAVE THE FINAL READING OF THE ORDINANCES TO APPROVE THE BUDGET AND THE TAX RATE. THAT IS IT IN REGARDS TO THIS PRESENTATION BUT AGAIN, WE STILL HAVE AN OPEN ITEM ON THE PREVIOUS ONE AS IT RELATES TO THESE ADDITIONAL PROJECTS. DO WE HAVE ANY MORE QUESTIONS [OVERLAPPING] TO THIS ONE? >> ANY QUESTIONS, ANYBODY? >> WE'RE GOOD. >> DO WE HAVE TO IDENTIFY THE PROJECTS RIGHT NOW OR DO WE JUST HAVE TO CHOOSE THE TAX? >> CERTAINLY, IF YOU'RE TO DO THAT, WE'LL TAKE ANY OF THAT DIRECTION BUT THE MOST IMPORTANT THING FOR US ON THE TOURS IS, DO YOU WANT TO ABSORB THE VALUE RELATED TO THOSE AT $0.02 INTO CAPITAL PROJECTS OR DO YOU WANT TO CUT THE RATE OR SOME COMBINATION? [02:20:01] THAT'S THE NUMBER ONE THING I'M LOOKING FOR. WE CAN SET THE TAX RATE AT A CERTAIN AMOUNT AND COME BACK TO YOU FOR MORE DISCUSSION ON THE PROJECTS BUT ONCE THAT RATE'S SET, THAT VALUE IS GONE. [BACKGROUND] >> WE'RE REALLY NOT GOING TO STACK A BUNDLE OF CASH TONIGHT FOR US AND SET IT ASIDE WE'RE NOT ABLE TO DO THAT AIN'T THAT RIGHT? >> THAT'S CORRECT. THIS COULD BE JUST CAPACITY TO ISSUE THE DEBT ON THIS SIDE OF THE EQUATION. >> OKAY. >> I REALIZED THAT THE FURTHER WE TALKED, IT LIMITS US IN NOT BEING ABLE TO DO THAT. LIKE IF YOU COULD SET IT AT A CERTAIN RATE AND THEN JUST STOCKPILE AND PLAN AHEAD TO CASH PAY FOR PROJECTS BUT WE'RE RESTRICTED FROM DOING THAT. THIS DEBT, IF WE WERE TO TAKE ON MORE CAPACITY, WOULD IT HAVE TO BE THIS YEAR? >> YES. WELL, LET ME SAY THIS. IF YOU REDUCE THE TAX RATE AND YOU WANTED TO HAVE THE CAPABILITY AT SOME POINT TO RAISE IT AGAIN, YOU COULD CERTAINLY DO THAT. IF YOU GO ABOVE THE THREE-AND-A-HALF PERCENT RATE, YOU'D HAVE TO DO IT DURING ELECTION. THAT'S CORRECT. >> OKAY. >> SENATE BILL 2, THAT WAS PASSED A FEW YEARS AGO LIMITS THE GROWTH OF THOSE REVENUES TO THREE-AND-A-HALF PERCENT THAT MARTIN HAD MENTIONED TO YOU. IT'S NOT DESIGNED TO GIVE YOU ABILITY TO GIVE CASH-FUNDED CAPITAL. IT LIMITS YOUR ABILITY TO DO THAT, IN YEARS PAST, IF YOU HAD A GOOD GROWTH OF VALUES, YOU COULD TAKE SOME OF THOSE RESOURCES AND START PUTTING THOSE TO THE SIDE BUT BECAUSE THAT GROWTH IS SO COMPRESSED NOW, IT DOESN'T GIVE YOU A LOT OF FLEXIBILITY TO DO THAT. THAT WAS ONE OF THE ARGUMENTS THAT CITIES MADE TO THE LEGISLATURES. JUST ENCOURAGES YOU TO DO THAT BY THESE METHODS. >> ONE OF THE THINGS AS WE MAKE THIS DECISION IS THE 3.5 PERCENT, THAT VARIANCE OF THE RATE IS ONLY IN THE MAINTENANCE AND OPERATIONS PART OF THE TAX RATE. WHEN YOU LOOK AT THE DEBT RATE, YOU HAVE TO HAVE ENOUGH CAPACITY OR A DEBT SERVICE OUT OF THAT DEBT RATE TO PAY FOR YOUR DEBT SERVICE. AGAIN, WE LOOK AT THE TIF 3, THE [INAUDIBLE] THE $10 MILLION AS IT COMES OVER, THAT'S THE DECISION IN REGARDS TO WHERE IS THAT VALUE GOING TO GO TO AS IT RELATES TO IT GO INTO THE OPERATION SIDE OF THE M&L, WOULD IT GO INTO THE TAX RATE, AND DO WE, IN ESSENCE, UTILIZE THAT TO INCREASE THE CAPACITY OF THE DEBT, AND WHAT WOULD THAT DEBT RIGHT BE TO FUND THAT. AGAIN, THE DEBT RATE IS NOT PART OF THE 3.5 PERCENT THAT WOULD HAVE TO GO TO THE VOTERS' APPROVAL. THAT'S ONE OF THE FACTORS THAT WE'RE LOOKING AT AS WE MAKE THIS DECISION AS WELL. >> OUR DEBT RATE WOULD STAY THE SAME? THAT'S WHAT WE'RE LOOKING AT DOING, IS LEAVING IT ALONE SO THAT WE CAN DO MORE PROJECTS OR REDUCE THE DEBT TAX RATE. >> THIS GETS A LITTLE COMPLICATED, MY APOLOGIES, BUT THIS WOULD REDUCE THE GENERAL FUND RATE AND THAT PORTION OF THE RATE WOULD GO TO THE DEBT SERVICE SO THE DEBT SERVICE RATE WOULD GO UP, BUT YOUR GENERAL FUND RATE WOULD GO DOWN. THE TOTAL RATE WOULD BE VIRTUALLY INFINITE. YES, MA'AM. REMEMBER THE OTHER PIECE TO THIS IS WE'RE EXPECTING THE RATE TO FALL ANYWAY. IN ADDITION TO THIS, YOU DO HAVE STRONG VALUES THAT WILL PUSH DOWN THAT RATE AUTOMATICALLY. I KNOW THIS IS A LOT OF NUMBERS AND VERY CONFUSING, BUT HOPEFULLY, THAT'S CLEAR. >> WHAT DOES A PENNY ON THE TAX RATE REPRESENT NOW? >> ABOUT 400,000 SOMEWHERE IN THAT ANSWER. [OVERLAPPING] I DON'T KNOW IF IT'D BE HELPFUL TO TAKE THESE ONE AT A TIME, PERHAPS MAYBE IT WOULD BE, BUT IF GOING BACK THINKING OF THE GENERAL FUND TAX RATE AND THE OPTIONS THAT WE'RE LOOKING AT, THE CASH FUNDED CAPITAL, TO WHAT WE HAD BEEN PLANNING TO DO AND WHAT WE HAD TALKED TO THE COUNCIL WAS DOING IS THE NO NEW REVENUE RATE PLUS THREE PERCENT. THAT'S WHAT ALL OF OUR PROJECTIONS HAVE BEEN BUILT ON WITH THE $8 MILLION OF CAPITAL, THAT STILL WILL GET YOU THAT 0.02-0.04 CENT REDUCTION IN THE TAX RATE. IS THAT SOMETHING THAT COUNCIL IS IN AGREEMENT WITH OR DO YOU HAVE OTHER OPTIONS IF YOU'D LIKE US PURSUING, THEN WE CAN THEN TALK ABOUT THE TARIFFS ARE FLIPPED? HOW YOU WANT TO CUT THROUGH THAT ISSUE WILL BE HELPFUL. OR I COULD JUST MAKE A RECOMMENDATION TO YOU AT THE END OF THIS MONTH AND SEE WHERE YOU ARE. >> TWO TO 0.04 IS STILL PRETTY BIG. THAT WOULD BE GREAT. BUT THEN I'M JUST NOT COMFORTABLE GIVEN THAT WE JUST PUT THIS OUT TO VOTERS AND SAID, [02:25:09] THIS IS HOW MUCH DEBT WE'RE WILLING TO TAKE ON AT THE DEBT RATE THAT WE PAY. NOW IT'S LIKE KIDDING, WE CAN TAKE ON MORE DEBT. I DON'T KNOW THAT, IN SOME OF THESE ARE LIKE, WE NEED THESE BUT NOT QUITE YET, BUT SOME WOULD BE NICE IN THE NEXT 3-5 YEARS. I HAVE RESERVATIONS, BUT I DON'T KNOW WHAT THE BEST CALL IS. >> THERE'S OBVIOUSLY A LOT OF WAYS TO LOOK AT IT. ONE OF THE PROJECTS THAT WAS INCLUDED IN THE BOND PACKAGE THAT WAS APPROVED BY THE VOTERS WAS THE HEEL AND HALSBURY BRIDGE. IT WAS ABOUT SEVEN-AND-A-HALF MILLION DOLLAR PROJECT IN TOTAL. THAT WAS ACTUALLY ONE THAT COULD HAVE BEEN FUNDED IN THE TOURISTS. THE TOURISTS COULD HAVE FUNDED THAT. FROM A FINANCIAL PERSPECTIVE, IT'S ALL FUNGIBLE TO US. IT'S ALL ONE NUMBER, IT'S ALL ONE BUCKET OR THE OTHER. YOU COULD ARGUE THAT YOU'RE ALREADY ACCOMPLISHING THAT, THEN YOU STILL HAVE THAT CAPACITY TO USE FOR OTHER PROJECTS. IT JUST DEPENDS ON HOW YOU LOOK AT IT AND WHAT THE DIRECTION OF THE COUNCIL WOULD BE. WE'RE HAPPY TO DO EITHER, BUT WE WANTED TO BRING THIS TO YOU AND SEE IF HE HAD ANY SPECIFIC DIRECTION THAT YOU WANT US TO PROCEED WITH. >> AS YOU'RE THINKING ABOUT THAT, THE VALUE OF THE $10.4 MILLION CAPACITY IS WITHIN THAT PROPERTIES THAT WERE WITHIN THE TIFF-SO. WE'RE NOT INCREASING THE DEBT RATE FOR EVERYBODY ELSE. IT'S AN ESSENCE, WE'RE CAPTURING THAT AS PART OF THAT. WE CAN HAVE AS A POTENTIAL DEBT CAPACITY AND THAT'S THE FOCAL POINT. IF WE WOULD HAVE KEPT THE TIFF 3, WE WOULD HAVE ISSUED DEBT WITHIN THERE. THAT TEMPLATE FOR WOULD'VE BEEN PAID OUT OF THAT GROUP GOING FORWARD. >> YOU COULD MAKE AN ARGUMENT THAT THE REST OF THE CITY WAS SUBSIDIZING THE TIP BY DOING THAT BECAUSE THOSE RESOURCES ARE BEING RESTRICTED THERE AND NOT TO THE REST OF THE CITY. THERE'S A LOT OF WAYS TO LOOK AT IT. AGAIN I THINK WE WERE PLANNING TO PROCEED WITH DOING ALL OF THE PROJECTS AND A THREE PERCENT GROWTH FOR THE EXISTING VALUES. THAT'S WHERE OUR BASE CASE WAS. AGAIN AS A COUNSELOR, WANT TO MODIFY THAT. >> WHEN DO YOU NOT WANT TO DO ALL THE PROJECTS? [LAUGHTER] >> WE CONTINUALLY HEAR THE REFRAIN WHEN WE ARE FACED WITH POTENTIAL DEVELOPMENT PROJECTS THAT WE GET NEED TO KEEP THE INFRASTRUCTURE THERE AHEAD OF THE DEVELOPMENT. WE ALL KNOW THAT'S UNREALISTIC. THE INFRASTRUCTURE FOLLOWS THE DEVELOPMENT, BUT IT'S PAID FOR WITH DEBT, WHAT IT DOES BASED ON THE VALUES THAT ARE GOING TO BE CAPTURED DOWN THE LINE. THAT'S HOW MUNICIPAL FINANCE WORKS. I THINK ANY STEP IN THE DIRECTION AWAY FROM BUILDING INFRASTRUCTURE NOW, UNDER THE TREMENDOUS GROWTH THAT WE'RE ANTICIPATING, IT'S JUST A STEP IN THE WRONG DIRECTION. I WOULD BE VERY DISINCLINED TO TAKE ANY POSSIBILITY OF RAISING OUR CAPITAL EXPENDITURES AND THROWING IT AWAY AN ADVANTAGE FOR A $0.01 TAX REDUCTION TO JUST BE AN IRRESPONSIBLE STEP. TO THE OTHER POINTS THAT HAVE BEEN MADE TONIGHT ABOUT STOCKPILING CASH FOR HARD TIMES, I'M SORRY MUNICIPAL GOVERNMENT DOESN'T WORK LIKE THAT. YOU DON'T JUST TAKE MONEY FROM TAXPAYERS AND PUT IT IN YOUR POCKET AND SIT ON IT. THEY PAY TAXES AND EXPECT TO GET SOMETHING IN RETURN NOT JUST TO HAVE THE CITY PLAN ITS OWN COFFERS. THEY'D RATHER LINE THEIR OWN COFFERS. IF WE'RE GOING TO HAVE A TAX RATE AND WE'RE GOING TO COLLECT THE MONEY. WE NEED TO PUT THE MONEY TO WORK, AND THAT IS HOW THAT HAPPENS. I'M GOING TO REITERATE THAT I BELIEVE THE CITIZENS SUPPORT THE DEBT RATE THAT WE HAVE, AS EVIDENCED BY THE FACT THAT THE BOND WAS PASSED. SAY THAT ANYTIME WE DON'T SPEND THE MONEY THAT WE HAVE AVAILABLE TO US TO SPEND ON INFRASTRUCTURE IN A DEVELOPING MARKET THAT WE'RE IN. WE'RE NOT BEING THE MOST RESPONSIBLE THAT WE CAN BE. >> I'M GOING TO HAVE TO AGREE WITH DAN. AS I SAY NO INCREASE. I HAD ANSWERED THIS QUESTION AT ONE TIME, SOMEBODY BACK, IF WE SAVED UP MONEY TO DO A PROJECT WHICH IS NOT HELP US OUT AS FAR AS INFLATION. PEOPLE WOULD BE REALLY UPSET ABOUT IT. WHY ARE YOU SITTING ON THAT MONEY? WHY WE GAVE IT TO YOU IF YOU JUST SAT ON IT, WE NEED TO MOVE FORWARD AND WE GOT JOBS, IT NEEDS TO BE DONE. I'M GOING TO JUMP ON BOARD WITH DAN ON THIS. [02:30:02] >> I'M NOT GOING AGAINST WHAT DAN SAYS. BUT I DO WANT TO TELL YOU THAT SOME CITIZENS THAT TARA WOULD SAY, WE DO NEED SOME MONEY IF IN DEED THE ECONOMY DUMPS, YOU'RE DARN RIGHT. WE'RE GOING TO HAVE TO HAVE SOME RESERVE FUNDS. I SAW THAT AND I'LL WIDE LIKE ALL OF YOU OTHERS DO. I DON'T THINK IT'S SO IRRESPONSIBLE TO THINK ABOUT THE MONEY ITSELF AND HOW IT'S GOING TO GO. I DON'T DISAGREE WITH YOU, DAN. I'M NOT AT ALL, BUT I DON'T THINK IT'S EVER IRRESPONSIBLE TO TAKE A LOOK AT, ESPECIALLY IN THE SITUATION WE'RE IN RIGHT NOW AND THE CLIMATE WE'RE IN RIGHT NOW. SOME WAY SOMEHOW, WE'VE GOT TO BE ABLE TO PAY OUR BILLS. IF IT DOES IT WILL BE OKAY. THAT'S THE ONLY POINT I WAS MAKING. I GET WE'RE NOT GOING TO STOP CALMER AND I GET THAT. BUT WE'D BETTER BE CAREFUL. >> I KNOW WE'RE NOT GOING TO STOCKPILE WHEN I LOOK AT THE THIRD COLUMN, WE'RE STILL DOING CAPITAL PROJECTS ON THERE. WE'RE LOWERING THE TAX RATE BY TWO CENTS TO HELP THE CITIZENS. WE'RE STILL DOING SOME GOOD CAPITAL PROJECTS. I'M LOOKING AT THEM. THERE'S THAT THIRD COLUMN HAS GOT A LOT OF GOOD CAPITAL PROJECTS DONE. IT'S $10 MILLION LESS THAN THE FIRST COLUMN. TEN MILLIONS, A LOT OF MONEY. AT LEAST THINK THAT IT IS. >> THE WAY I'M LOOKING AT IT THOUGH, IS IF THE ECONOMY TANKS AND WE'VE GIVEN THIS, WE'VE GOT TO GET IN NR. WE'VE GOT A REDUCTION COMING. I DON'T PARTICULARLY CARE FOR THE ORDER OF THE PROJECTS. WE'RE NOT GOING TO JUMP ON THIS ALL AT ONCE. LET'S GO AHEAD AND DISSOLVE IT RIGHT NOW AND GIVE THAT, AND IF WE DON'T NEED, I'M SCARED TO DEATH WE'RE GOING HAVE TO COME BACK AND SAY, LISTEN, WE GOT TO RAISE YOUR PROPERTY RATE. WE GUESSED WRONG. THAT'S WHAT I'M WORRIED ABOUT, THE ECONOMY COMING BACK. I DON'T WANT TO LAY PEOPLE OFF. I DON'T WANT ANY OF THAT STUFF. THAT WORRIES ME THAT IF WE GIVE THIS $0.02 ON TOP OF THE 2.5, SOMEWHERE IN THERE. THAT'S A HUGE AND IT LOOKS GREAT. IT REALLY DOES. BUT IS THAT BEING RESPONSIBLE FOR WHAT MIGHT HAPPEN? WE STILL GOT CASH OVER HERE. WE DON'T HAVE TO DO ALL OF THESE PROJECTS, THESE ARE STILL THERE UNDER OUR CONTROL. >> IF WE GO BACK TO THE LAST REAL GREAT RECESSION WE HAD THERE WAS A MAJOR PROBLEM WITH PEOPLE SETTING FIRE TO THEIR HOUSES JUST BECAUSE THEY COULDN'T AFFORD SO. THAT WAS A MAJOR PROBLEM. I DON'T WANT TO PUT PEOPLE IN THAT BOAT. I'M WORRIED ABOUT THE PEOPLE THAT ARE GOING TO BE TAXED OUT OF THEIR HOMES AND IF THE MORTGAGE RATES KEEP GOING UP WHAT THEY ARE, THEY MIGHT NOT BE ABLE TO SELL THOSE HOMES. WHAT ARE THEY GOING TO DO? THE ONLY THING THEY CAN DO AND I'M SORRY, I'M NOT ADVOCATING THIS, SO PLEASE DON'T ABIDE TO THIS AND SAY COUNCILMAN NEVER SAID IF YOU DO IT. BUT UNFORTUNATELY, WE'VE SEEN IN THE PAST THAT SOME PEOPLE RESORT TO CRIMINAL ACTS OF ARSON BECAUSE THEY KNOW THEY CAN COLLECT THEIR INSURANCE OR AT LEAST THEY THINK THEY DO. WE SAW THAT DURING THE LAST RECESSION. I WORRY ABOUT PUTTING THIS BURDEN ON THE BACK OF OUR TAXPAYERS. >> IF I UNDERSTAND CORRECTLY NOW, ONCE AGAIN, IF THESE ARE THE ONLY OPTIONS THAT WE HAVE, THESE THREE? >> AS FAR AS THE LIST [OVERLAPPING] >> IT COULD BE IN-BETWEEN ANY OF THOSE. IT COULD BE $0.5, $1.5, $1.23 [OVERLAPPING] IT COULD BE ANYTHING. [OVERLAPPING] >> WHATEVER WE LOWER PERCENT WISE CHANGES THIS NUMBER OF DEBT THAT WE'RE GOING TO TAKE ON AT THE BOTTOM? >> THAT'S RIGHT. >> EITHER WAY, IT'S DEBT. WE HAVE TO DO DEBT. >> RIGHT, AT 10 MILLION, THAT'S CORRECT. I THINK ONE OTHER POINT FOR YOU TO CONSIDER IS IF YOU KEEP THE RATE WHERE IT IS, IT DOESN'T PRECLUDE YOU FROM REDUCING AT SOME POINT IN THE FUTURE WITH, AT ANOTHER PROJECT THAT YOU DECIDE NOT TO MOVE FORWARD WITH OR A DEBT THAT YOU DECIDE NOT TO MOVE FORWARD, BUT YOU WILL LOSE IF YOU'VE REDUCED THE RATE THAT'S GONE. [OVERLAPPING] >> IF WE DON'T? >> I THINK I'M TRYING TO JUST GET THE DIRECTION OF THE COUNCIL ON THIS, BUT THE OTHER CASH RESERVE ISSUE IS WE'RE MIXING SOME OF THE CONCEPTS. THIS IS A CAPITAL PROGRAM WITH A DEBT RATE, IT GENERATES THE REVENUE TO PAY THE DEBT. YOUR GENERAL FUND, AS MARTIN SHOWED YOU, [02:35:02] YOU'RE OVER 40 PERCENT FUND BALANCE. AS COUNCIL MEMBER JOHNSON SAID WHEN YOU NEED IT, IT'S NEVER ENOUGH. I'VE BEEN THERE IN 2007 AND 2008, IT'S VERY DIFFICULT, BUT YOU DO HAVE A VERY STRONG RESERVE, INCLUDING EIGHT MILLION OF CASH FUNDING AND CAPITAL. IF THAT'S WHERE THE COUNCIL LEAVES THAT. IF YOU WERE TO HAVE A VERY DEEP RECESSION WITH A LOT OF, PARTICULAR IMPACTS ON US YOU DON'T DO THOSE PROJECTS OR YOU MOVE THOSE PROJECTS OUT. YOU HAVE YOUR CASH RESERVES, WHICH GIVES YOU WHAT I CALL TURN TIME ABILITY TO MAKE CHANGES IN THE ORGANIZATION TO ABSORB THOSE IMPACTS AND MOVE FORWARD. I THINK YOU HAVE A NUMBER OF LEVERS. IF YOU WERE RIGHT AT 20 PERCENT THERE'S RISK IN DOING THAT BECAUSE IF SOMETHING HAPPENS AND YOU DON'T HIT YOUR REVENUES THE WAY YOU EXPECT TO, YOU'VE GOT TO MAKE CHANGES AND YOU HAVE TO MAKE THEM IMMEDIATELY TO GENERATE THEIR SAVINGS. I THINK YOU HAVE SOME FINANCIAL FLEXIBILITY IF YOU DECIDE TO STAY WITH A THREE PERCENT OVER THE, IT'S VERY HARD FOR ME TO KEEP REMEMBERING THIS. THE NO NEW REVENUE RATE, THEY USED TO CALL IT THE EFFECTIVE RATE. BUT IF YOU STAY WITH THAT, YOU HAVE THAT FLEXIBILITY THERE AND THEN YOUR CAPITAL PROGRAM, YOU MAINTAIN THE RATE AND YOU CAN ALWAYS CUT IT IN THE FUTURE AT SOME POINT. BUT THAT'S FOOD FOR THOUGHT AS YOU THINK THROUGH THE ISSUE AND I WANTED TO THROW THAT OUT THERE. HOPEFULLY THAT'S HELPFUL. >> WE WOULDN'T HAVE TO ISSUE DEBT AT THAT? WE WOULDN'T HAVE TO TAKE ON THIS NEW, IF WE DIDN'T TOUCH OUR TAX RATE? IF WE DON'T LOWER IT, WE DON'T NECESSARILY HAVE TO? YOU WERE SAYING WE DON'T HAVE TO TAKE OUT THAT DEBT NOW? >> FOR SOME OF THE FUTURE PROJECTS. THERE'S 23, I KNOW THE SLIDE CHANGED BUT THERE WAS $23 MILLION WORTH OF PROJECTS. SOME OF THOSE ARE NOT DONE ALL AT ONCE AND THERE'S A FIVE-YEAR PLAN OF HOW WE HAD THOSE TO BE SCHEDULED. SOME OF THOSE WOULD BE DEBT IN THE FUTURE BUT YOU WOULD NOT HAVE TO ISSUE THE DEBT FOR IF YOU DIDN'T DO THE PROJECT, IS WHAT I'M TRYING TO ARTICULATE. I DO THINK ON THE CANDLER TO HEALON, WE HAD PLANNED ON STARTING THAT NEXT YEAR, AT LEAST TO START THE ENGINEERING AND THEN START THE CONSTRUCTION PROBABLY THE YEAR AFTER. THE THOUGHT PROCESS BEHIND THAT HAS BEEN TO COMPLETE THAT CORRIDOR ALL THE WAY DOWN THROUGH THE NEW BRIDGE THAT WE HAVE, AND THEN EVENTUALLY TO START ON 1020 AS WELL. BUT THOSE ARE, THAT'S A PROJECT THAT'S NOT A HIGH PRIORITY AT SOME POINT, YOU COULD GIVE US THAT FEEDBACK IF THAT'S NOT ONE THAT YOU'D LIKE TO PURSUE. THAT WAY YOU HAVE THE WHOLE 1020 ALL THE WAY OVER TO CANDLER, THAT WOULD BE A ROADWAY THAT WOULD BE COMPLETED. [BACKGROUND] >> NO, WE ENCOURAGE IT. >> JUST LEAVE THE TAX RATE ALONE AND THAT WAY, IN THE TERMS THAT WE'RE TALKING ABOUT, YOU'VE GOT THE MONEY THERE IF YOU DO NEED TO DO SOME PROJECTS, BUT YOU CAN ALWAYS PUT THEM OFF TOO IF YOU NEED TO. >> I LIKE THE IDEA, WE STILL HAVE CONTROL. YOU OKAY WITH IT? >> THEN I THINK, LIKE BRIAN WAS SAYING, WE COULD NOT FINISH IN THE FUTURE, LOWER IT DEPENDING ON WHAT WE DECIDE TO DO. BUT WE HAVE A LOT ON OUR PLATE RIGHT NOW. VOTERS JUST TOLD US A GAMUT OF PROJECTS THEY WANT TO SEE AND I KNOW SOME OF THESE RAN CLOSELY BEHIND SO TAKE ADVANTAGE OF THE CASH AND PULL THE LEVERS THAT WE DO HAVE. I THINK THAT'LL BE THE MOST RESPONSIBLE. >> I THINK WE'RE GOOD. BUT I WANT TO SAY SOMETHING ABOUT JIMMY AND RONNIE, AND I APPRECIATE THEIR CONCERN ABOUT OUR CITIZENS. WE ALL HAVE THAT CONCERN, BUT I THINK THAT'S THE WAY TO GO. NO NEW RATE. >> JUST FOR CLARITY'S SAKE. FOR THE 23A IS THAT WOULD BE THE PROPOSED BUDGET AS WELL AS THE NO NEW REVENUE RATE PLUS THE THREE PERCENT. THAT'S THE CONSENSUS OF THE COUNCIL, CORRECT? >> CORRECT. >> ALL RIGHT. THANK YOU VERY MUCH. APPRECIATE IT. >> MAYOR AND COUNCIL, THAT BRINGS US TO ITEM 7D: RECEIVE A REPORT, [7D. Receive a report, hold a discussion, and provide staff direction regarding City Council meeting schedules and protocols. (Staff Presenter: Bryan Langley, City Manager)] HOLD THE DISCUSSION, AND PROVIDE STAFF DIRECTION REGARDING CITY COUNCIL MEETINGS, SCHEDULES, AND PROTOCOLS. STAFF PRESENTER IS BRIAN LINGLEY, CITY MANAGER. BRIAN. >> BRIAN STILL HAVE NIGHTMARES. IS THAT TRUE? >> [LAUGHTER] MARTIN MADE THAT LOOK REALLY EASY. I'M GOING TO BRING UP THE REAR HERE WITH YOUR LAST PRESENTATION. COUNCIL, IT'S GOOD TO BE WITH YOU THIS EVENING AND I WANTED TO TALK TO YOU A LITTLE BIT ABOUT SOME OPTIONS TO MANAGE OUR MEETINGS. JUST IN TERMS OF BACKGROUND, THE FIRST THING I WANT TO TELL YOU IS THAT I PERSONALLY AND THE ENTIRE STAFF, I APPRECIATE EVERYTHING YOU DO ON COUNCIL. IT IS A HUGE TIME COMMITMENT TO BE A COUNCIL MEMBER. I'VE SEEN IT FOR OVER 25 YEARS OF MY CAREER. NOT ONLY THESE MEETINGS THAT YOU COME TO EVERY TWO WEEKS OR SO, BUT ALL THE THINGS YOU DO OUTSIDE OF THE COUNCIL MEETINGS AS WELL, THE PHONE CALLS YOU HANDLE, THE E-MAILS, THE CITIZEN INTERACTIONS, [02:40:03] IT'S A HUGE COMMITMENT. WE WANT TO SAY THANK YOU FOR YOUR SERVICE. WE APPRECIATE YOUR TIME AND WE ALWAYS WANT TO BE EFFICIENT WITH YOUR TIME. THAT'S THE REASON WE'RE HERE TONIGHT IS TO TALK ABOUT WAYS TO PERHAPS BE MORE EFFICIENT WITH YOUR TIME. AS YOU KNOW, WE'VE BEEN WORKING TO MANAGE INCREASINGLY COMPLEX COUNCIL AGENDAS. AGAIN, WE WANT TO BE EFFICIENT WITH YOUR TIME. THE WORKLOAD HAS EXPANDED AS THE CITY HAS GROWN AND IT'S LIKELY TO CONTINUE GROWING IN THE FUTURE. THE NUMBER OF ITEMS THAT YOU SEE IS LIKELY TO CONTINUE GROWING AS WE BECOME A LARGER AND LARGER CITY. IN FACT, WE'VE IDENTIFIED OVER 70 POTENTIAL WORK SESSION TOPICS IN THE NEXT 6-12 MONTHS ALONE. SOME OF THOSE ADMITTEDLY COULD BE REPORTS. THEY COULD BE HANDLED PERHAPS DIFFERENTLY, BUT THEY'RE TOPICS OUT THERE AND THEY CHANGE EVERY WEEK OR TWO BASED ON THE COUNCIL DIRECTIONS THAT WE GET. MANY OF THOSE ITEMS AS YOU'LL NOTICE ARE EITHER TOP OR HIGH-PRIORITY ITEMS THAT THE COUNCIL IDENTIFIED IN YOUR FALL RETREAT LAST YEAR. WE'RE TRYING TO KEEP TRACK OF THOSE AND BRING THOSE FORWARD TO YOU IN AN ORDERLY FASHION. THEN THE COUNCIL HAS COMMUNICATED SOME CONCERNS ABOUT THE LENGTH OF MEETINGS, THE NUMBER OF WORK SESSION ITEMS, AND THE FREQUENCY OF MEETINGS. FOR ALL THOSE REASONS, WE WANTED TO HAVE A DISCUSSION WITH YOU TODAY ABOUT HOW WE CAN POTENTIALLY MANAGE THESE A LITTLE BIT DIFFERENTLY. BEFORE WE GET INTO THE OPTIONS, I THOUGHT IT'D BE HELPFUL TO SHARE SOME DATA WITH YOU. WE WENT BACK SIX YEARS FROM 2016 ALL THE WAY TO A PROJECTION FOR THIS YEAR. I WANT TO BE CLEAR, 2022, WE'VE NOT HAD 54 MEETINGS. IT MAY FEEL LIKE 54 MEETINGS, BUT THAT'S A PROJECTION OF HOW MANY WE WOULD HAVE BY THE END OF THIS CALENDAR YEAR. BUT WE LOOKED AT FROM 2016 FORWARD AND REMARKABLY OVER THE YEARS, DESPITE ALL THE VARIOUS ISSUES THAT THE COUNCIL'S HAVE BEEN INVOLVED WITH, WHETHER IT'S ANNEXATIONS OR COVID OR ALL THE ISSUES THAT YOU HAVE TO DEAL WITH, THEY'VE BEEN PRETTY CONSISTENT WITHIN JUST A FEW MEETINGS OF ANY PARTICULAR YEAR, WHICH I THOUGHT WAS INTERESTING. LIKEWISE, IF YOU LOOK AT THE LENGTH OF THE COUNCIL MEETINGS, THEY'VE ALSO BEEN PRETTY CONSISTENT WITHIN 10,15,20 MINUTES OF EVERY YEAR. THESE ARE JUST YOUR COUNCIL MEETINGS, BUT THEY'VE BEEN PRETTY CONSISTENT FROM YEAR TO YEAR. AGAIN, JUST A 30 MINUTES OR SO DIFFERENCE BETWEEN ANY ONE YEAR AND ANOTHER. BUT IF YOU LOOK AT THE NUMBER OF ITEMS THAT YOU'VE BEEN CONSIDERING, THIS IS WHERE WE SEE SOME VERY DRASTIC CHANGES OVER THE LAST FEW YEARS AS YOU CAN SEE HOW THE CITY HAS GROWN, THE COMPLEXITY OF YOUR AGENDAS HAS GROWN. YOU CAN SEE FROM 2020 ON THE NUMBER OF ITEMS THAT YOU'RE DEALING WITH AND THE COMPLEXITY OF THOSE AGENDAS HAS CERTAINLY INCREASED. IF YOU'RE FEELING LIKE THERE'S A LOT OF ITEMS COMING AT YOU, I THINK YOU'RE CORRECT TO FEEL THAT WAY. I THINK OBJECTIVELY FROM THIS DATA, YOU CLEARLY SEE MORE ITEMS THAT ARE COMING. THAT'S ESSENTIALLY OUR CONCLUSION IS THAT THE NUMBER OF MEETINGS AND LENGTH IS COMPARABLE, BUT YOU'RE HAVING TO DEAL WITH MUCH MORE COMPLEX ISSUES AND WE KNOW THAT'S DIFFICULT. I DIDN'T WANT TO POINT OUT ONE STUFF. WHEN YOU SHOWED THE OTHER BAR GRAPH, IT DOESN'T LOOK THAT SUBSTANTIAL. BUT WHEN WE LOOKED AT 2020 VERSUS 2018, IT'S ACTUALLY A 61 PERCENT INCREASE IN THE NUMBER OF ITEMS IN JUST THOSE TWO YEARS. IT'S A BIG NUMBER. I THINK THAT WAS INTERESTING WHEN WE LOOKED AT THE STATS AND I THOUGHT THAT WOULD BE INTERESTING TO SHARE WITH YOU. AS WE SAID, THE CITY IS GROWING AND WE THINK THERE'S SIGNIFICANTLY MORE GROWTH TO HAPPEN IN THE FUTURE AND MORE COMPLEX AGENDAS, AND WE WANT TO, AGAIN, LOOK AT SOME OPTIONS. THE COUNCIL HAS ALSO EXPRESSED A DESIRE TO FOLLOW A SLIGHTLY DIFFERENT SCHEDULE. I'VE HAD A FEW OF YOU APPROACH ME ABOUT FOLLOWING A DIFFERENT SCHEDULE ON THE MEETINGS TO HELP MITIGATE SOME OF THE ISSUES THAT WE'VE TALKED ABOUT. THE FIRST MEETING OF THE MONTH WOULD BEGIN NO EARLIER THAN 01:00 PM, AND THEN WORK SESSION ITEMS WOULD ONLY BE PERMITTED FROM 1 TO 5. IT'S A FOUR-HOUR SPAN THAT YOU'D HAVE ONCE A MONTH TO LOOK AT WORK SESSION ITEMS. THE SECOND MEETING WOULD START AT 5: 30, BUT THERE'LL BE NO WORK SESSION ITEMS ON THAT AGENDA. SOME OF YOU HAVE COMMUNICATED THAT TO ME AND, OF COURSE, SPECIAL MEETINGS COULD BE IN ANY UNUSUAL CIRCUMSTANCE THAT YOU WANTED TO CONSIDER. WITH THAT, I'VE GOT FIVE OPTIONS FOR YOU TO TALK ABOUT. CERTAINLY THIS THIS IS YOUR MEETINGS, YOU'RE THE COUNCIL. IT'S ANY WAY YOU WANT TO DO IT, BUT I WANTED TO GIVE YOU AT LEAST A PLACE TO START OF HOW TO APPROACH THIS ISSUE. I'M GOING TO GO THROUGH A LITTLE BIT MORE DETAIL ON OPTION ONE. BUT ANY OF THE ELEMENTS THAT I HAVE FOR OPTION ONE COULD BE APPLIED FOR ANY OF THE OTHER OPTIONS THAT YOU HAVE AS WELL. I'LL TALK ABOUT THIS ONE A LITTLE BIT MORE DETAIL. AGAIN, OPTION ONE WILL BE PROCEEDING WITH THE SCHEDULE OUTLINE, THE 1-5 ONCE A MONTH WORK SESSIONS, AND THAT'S THE ONLY MEETING YOU WOULD HAVE WORK SESSION ITEMS ON. THE CONSENT AGENDA WOULD BE USED MORE EXTENSIVELY TO REDUCE THE NUMBER OF DISCUSSION ITEMS TO HELP GET YOU THROUGH THE WORK OF THE COUNCIL, THE BUSINESS OF THE COUNCIL. THAT'S CONSISTENT WITH THE COUNCIL POLICY 17 THAT YOU PASSED JUST A COUPLE OF WEEKS AGO WHERE YOU USED TO HAVE A DOLLAR AMOUNT THRESHOLD AND SOME OTHER RESTRICTIONS ON WHAT CAN BE PLACED ON THE CONSENT AGENDA. THIS WOULD ALLOW US TO BE ABLE TO USE THAT MORE EFFECTIVELY AND GET MORE OF THOSE ITEMS THERE. IF IT HAD BEEN BRIEFED TO YOU PREVIOUSLY, DISCUSSED PREVIOUSLY, YOU'VE HAD A DISCUSSION, [02:45:02] IT'S NOT A CONTROVERSIAL ITEM, I WOULD CONSIDER PUTTING IN ON THE CONSENT REGARDLESS OF THE AMOUNT. EVEN IF IT'S A $1 MILLION ITEM, I MIGHT PUT THAT ON CONSENT BECAUSE IT'S MAYBE CONSIDERED A FAIRLY ROUTINE ORDER OF BUSINESS, A CAPITAL PROJECT OR WATER LINE, SOMETHING LIKE THAT, WHICH WOULD BE A DEPARTURE FROM WHAT THE COUNCIL HAS DONE IN THE PAST. I WANT TO MAKE SURE YOU'RE COMFORTABLE WITH THAT. ANOTHER AVENUE WE CAN LOOK AT WHEN POSSIBLE, IS SHORT AND WORK SESSION PRESENTATIONS AND SIMPLY FOCUS ON Q&A. THE FULL PRESENTATION WOULD BE INCLUDED IN YOUR PACKET, ALL THE AIP, ALL THE MATERIALS. JUST LIKE YOU'VE ALWAYS GOTTEN, IT WOULD BE THERE. BUT IN SOME SITUATIONS, WE MIGHT BE ABLE TO SAY, WE'VE GIVEN YOU ALL OF THIS INFORMATION. HERE'S A QUICK OVERVIEW OF IT. LET'S GO DOWN TO THE OPTIONS PAGE ON THIS AND TALK ABOUT THE TWO OR THREE THINGS THAT WE'RE ASKING FOR DIRECTION AND TRY TO MAKE THAT A LITTLE BIT MORE EFFICIENT CONVERSATION FOR YOU. ESSENTIALLY NOT TELL YOU HOW THE WATCH IS MADE, BUT JUST GIVE YOU THE TIME AND TRY TO GET THROUGH THAT. I THINK THERE'S SOME AREAS WHERE THAT WORKS REALLY WELL. I THINK TONIGHT'S WORK SESSION AS AN EXAMPLE, WOULD NOT WORK WELL ON THAT, ON THE BUDGET. YOU JUST HAVE TO GO THROUGH THAT PROCESS AND HAVE THAT DISCUSSION. CERTAINLY, THE EMS TRANSITION THAT WE TALKED ABOUT SEVERAL MONTHS AGO WOULD NOT BEEN A GOOD CANDIDATE FOR THAT OR PERHAPS THE POLICE STAFFING STUDY WHEN THAT GOES FORWARD, THOSE MIGHT NOT BE GOOD, BUT MANY OTHERS COULD BE FINE. IT'S SOMETHING FOR YOU TO CONSIDER. WE CAN ALSO ESTABLISH SOME ESTIMATED TIME NEEDED FOR EACH WORK SESSION. THAT'S A DANGEROUS TASK FOR STAFF. WE'RE ALREADY WAY OVER WHAT WE THOUGHT THIS MEETING WAS GOING TO BE, BUT WE COULD TRY. I WON'T SAY WHO GAVE US THE LOWER ESTIMATE, TOMMY, BUT [LAUGHTER] WE DO KEEP TRACK. WE DO TRY TO ESTIMATE THE LENGTH OF THESE ITEMS. IT'S DIFFICULT TO KNOW SOMETIMES HONESTLY, BUT WE CAN TRY TO PUT SOME TIME LIMITS ON THOSE TO HELP GUIDE YOUR DISCUSSIONS ABOUT WHAT WE THOUGHT IF THAT WOULD BE HELPFUL. ONE OF THE OTHER OPTIONS THAT WE THOUGHT MIGHT BE HELPFUL WAS INSTEAD OF PROVIDING A WORK SESSION DOCUMENT FOR YOUR PRESENTATION, JUST SIMPLY SEND YOU A DETAILED REPORT. PERHAPS THIS WOULD BE CATALOGED WITH THE CITY SECRETARY'S OFFICE AND RECORDED TO SAY, HERE'S A REPORT, HERE'S SOME ISSUES THAT WE LOOKED AT, WHAT WE'RE PROCEEDING WITH AND UNLESS OTHERWISE DIRECTED WE'RE GOING TO PURSUE THAT DIRECTION. THEN IF ANY ONE OF YOU LOOKED AT THAT REPORT AND SAID, WELL I HAVE QUESTIONS I WANT A WORK SESSION, THEN WE CAN CERTAINLY ADD IT. BUT ANOTHER WAY TO PERHAPS LOOK AT THAT LIST OF 70 PLUS ITEMS ON THE WORK SESSION LIST TO TRY AND NARROW DOWN SOME OF THOSE. THEN WHEN THE WORKLOAD IS GREATER THAN THE TIME ALLOWED, IF I HAD MORE ITEMS THAT NEEDED TO COME FORWARD FOR A WORK-RELATED REASON OR A PROJECT THAT NEEDED TO HAPPEN, I CAN ALWAYS HAVE A WORK SESSION TOPIC WITH YOU TO ASK YOU TO PRIORITIZE SOME OF THOSE OR ASK IF YOU WANT TO HAVE A SPECIAL MEETING. HOPEFULLY THOSE MAKES SENSE. A COUPLE OF OTHER THINGS THAT WE COULD CONSIDER IS USING COUNCIL COMMITTEE MEETINGS AS NEEDED TO CONSIDER SOME MORE COMPLEX ISSUES. ONE OF THE CONVERSATIONS I'VE HAD WITH MAYOR PRO TEM IS ABOUT POTENTIALLY USING THE INFRASTRUCTURE COMMITTEE TO LOOK AT SOME OF THESE COMPLICATED CAPITAL PROJECT TOP DISCUSSIONS PERHAPS THAT WOULD HELP US GET THROUGH SOME OF THESE IF THE COUNCIL WOULD BE COMFORTABLE WITH THREE IF YOU'RE LOOKING AT THAT AND THEN BRINGING A RECOMMENDATION TO THE FULL COUNCIL. MAYBE THAT WOULD MAKE SOME OF THESE DISCUSSIONS A LITTLE BIT EASIER AND WE CAN CERTAINLY LOOK AT THAT. THEN A COUPLE OF THINGS I WOULD ASK YOU AS YOU CONSIDER THIS OPTION, DO YOU WANT TO PROVIDE ME WITH THE DISCRETION TO ADD A WORK SESSION ITEM TO THE SECOND MEETING OF THE MONTH IF IS NOT EXPECTED TO BE A LONG AGENDA OR THERE'S A PRESSING ITEM THAT NEEDS COUNSEL DIRECTION AND YOU HAVE FLEXIBILITY IN YOUR SCHEDULE. FOR EXAMPLE, THE MEETING TONIGHT ON JULY 5TH, OTHER THAN THE CONSENT AGENDA WE HAD TO DEVELOP AN APPLICATION THAT WAS WITHDRAWN UNEXPECTEDLY BUT WE DIDN'T HAVE ANY OTHER ACTION ITEMS. IF THIS HAD BEEN THE SECOND MEETING OF THE MONTH, YOU WOULD HAVE HAD NO WORK SESSION ITEMS, JUST THE CONSENT AGENDA AND YOU MIGHT HAVE BEEN OUT OF HERE IN 15 OR 20 MINUTES. MAYBE THAT'S A GOOD THING TO BE OUT VERY QUICKLY. I'M PROBABLY ASKING THE WRONG QUESTION, BUT THAT WOULD MEAN THAT YOU GET IT ON THE BACK END AND ANOTHER TIME YOU GET SOME OF THOSE ON THE BACK-END. JUST SOMETHING FOR YOU TO THINK ABOUT IS SOME FLEXIBILITY AT TIMES IS HELPFUL BUT AS YOU THINK ABOUT THAT SCHEDULE ARE YOU COMFORTABLE WITH I DON'T KNOW THAT. THEN I THINK THE OTHER THING THAT I THINK WOULD BE HELPFUL IS IF YOU WANT TO HAVE STAND-ALONE MEETINGS ON THE BUDGET PROCESS. WE'VE HAD A LOT OF THOSE DEPARTMENTAL DISCUSSIONS THAT HAVE COME FORWARD. I KNOW THEY'RE VERY TIME-CONSUMING AND THEY'RE DIFFICULT TO GET THROUGH BUT THEY DO TAKE A LOT OF YOUR TIME DURING YOUR REGULAR MEETINGS. PERHAPS YOU'D WANT TO HAVE A STAND-ALONE MEETING OR A COUPLE OF MEETINGS WHERE YOU WOULD HIT ALL THE DEPARTMENTS THROUGH THE SUMMER AT SOME POINT AND WE CAN HAVE AN ALL DAY THURSDAY PERHAPS AND TRY TO HIT A LOT OF THOSE TO KNOCK OUT SOME OF THESE AND FREE UP SOME OF YOUR TIME. IT'S TOTALLY YOUR DISCRETION OF HOW YOU WANT TO DO THAT OR NOT. THERE'S PROS AND CONS TO THOSE SOMETIMES PEOPLE DON'T LIKE THE FULL DAY OF THOSE. BUT IT WOULD FREE UP A LOT OF THE MEETINGS WHICH YOU LOOK AT. OF COURSE, STAND-ALONE MEETINGS FOR COUNCIL RETREATS. IF YOU HAD A RETREAT I THINK THAT'D BE A SPECIAL MEETING, OF COURSE. THAT'S OPTION 1. [02:50:02] AGAIN, BITS AND PIECES OF THAT CAN APPLY TO ANY OF THESE OPTIONS THAT YOU SEE HERE. BUT FOR OPTION 2, ONE OF THE THINGS THAT YOU COULD CONSIDER IS CREATING YOUR COUNCIL AGENDA COMMITTEE TO EVALUATE PRIORITIES AND SET THE COUNCIL AGENDA. I'VE WORKED IN A CITY WHERE THAT DID OCCUR. THERE'S PROS AND CONS OF THAT OPTION, BUT IT IS OUT THERE FOR YOU. OPTION 3 WOULD BE TO UTILIZE COUNCIL COMMITTEES MORE FREQUENTLY. THEY CAN BE A VARIETY OF DISCUSSION TOPICS AND THE COMMITTEES CAN PROVIDE REPORTS TO THE ENTIRE CITY COUNCIL. ONE OF THE THINGS THAT YOU HAVE TO BE CAREFUL ABOUT IS THAT THE FULL COUNCIL IS GETTING ALL OF THE INFORMATION. ANY INFORMATION THAT WAS DISCUSSED IN ONE OF THE COMMITTEES, I THINK ALL SEVEN OF YOU WOULD WANT TO KNOW WHAT WAS THIS DISCUSSION, WHAT WAS THE INFORMATION AND SO YOU'D HAVE TO THINK ABOUT IS THAT APPROPRIATE FOR WHAT SUBJECTS AND WHEN WOULD YOU WANT TO DO IT. OPTION 4 WOULD BE THE FULL COUNCIL EVALUATES THE PRIORITY OPTIONS MONTHLY, DETERMINES WHAT YOU WANT TO TALK ABOUT WHEN YOU SET YOUR SCHEDULE. I KNOW THAT CAN BE TIME-CONSUMING AND CUMBERSOME BUT I THOUGHT I THROW THAT OUT THERE. THEN OPTION 5 WOULD BE SOME COMBINATION OF THE ABOVE OR NO CHANGES OR SOMETHING ELSE THAT WE HAVEN'T THOUGHT ABOUT AS A STAFF. I'M GOING TO STOP THERE, ANSWER ANY QUESTIONS THAT YOU HAVE AND SEE IF THERE'S ANY DIRECTION THAT COUNCIL WOULD LIKE TO PURSUE ON THIS. BUT AGAIN, WE WANT TO BE EFFICIENT WITH YOUR TIME AND THESE ARE YOUR MEETINGS, THE COUNCIL MEETINGS, AND WE'RE AT YOUR PLEASURE FOR HOWEVER YOU WANT TO MEET. THANK YOU. >> OPTION 4, YOU WOULD SET THE HIGH PRIORITIES, WOULD YOU? OR THAT'D LEFT TO AFFECT [OVERLAPPING] >> I CAN CERTAINLY GIVE YOU MY RECOMMENDATIONS FOR PRIORITY ITEMS. BUT I THINK THE THING I'D WANT TO BE CAREFUL ABOUT MAYOR IS MANY OF YOU CONTACT ME AT DIFFERENT TIMES IN THE YEAR AND HAVE A REQUEST FOR AN ITEM TO COME FORWARD AS A WORK SESSION. IT'S SOMETHING THAT'S IMPORTANT TO YOU, SOMETHING YOU WANT TO DISCUSS. I WANT TO BE VERY CAREFUL THAT I'M NOT PUTTING MY PRIORITIES OVER YOURS AS A COUNCIL. WHEN YOU GIVE ME SOMETHING I TRY TO BRING IT FORWARD VERY QUICKLY TO ADDRESS YOUR CONCERN AS ANY OF YOU THAT ARE BRINGING THIS FORWARD. I WANT TO MAKE SURE THAT ALL OF THOSE ITEMS WERE LISTED SO YOU COULD SEE THEM AND YOU MAKE THAT DECISION. IF SOMETHING WAS NOT GOING TO GET HIT IN THE NEXT TWO MONTHS BUT IT WAS IMPORTANT TO YOU, I WANT TO MAKE SURE EACH COUNCIL MEMBER HAD A CHANCE TO ADVOCATE FOR THAT. HOPE IT MAKE SENSE? >> HOW IS IT CONTRARY. IT'S GOT A TIME-FRAME LINE, DIDN'T IT? >> YES, SIR. THESE ARE PRIMARILY BE THE WORK SESSION ITEM. THE DEVELOPMENT APPLICATIONS, THOSE ARE GOING TO COME FORWARD IN A SPECIFIED TIME PERIOD REGARDLESS OF WHAT WE DO ON THE SCHEDULE. YOU'D STILL HAVE THOSE ON THE FIRST AND SECOND MEETING LIKE YOU ALWAYS DO. >> I WAS JUST TOLD OF THE 30-DAY RULE LONG HOURS. >> YOU HAVE A 30-DAY SHOT CLOCK AND YES SIR, YOU DO HAVE TO GET THOSE FORWARD. THIS WOULDN'T AFFECT THOSE. IT WOULDN'T AFFECT IF THERE WAS A CONTRACT THAT HAD TO COME FORWARD AS A GENERAL ITEM OR A CONSENT ITEM, THOSE WILL COME FORWARD AS NEEDED. THESE ARE PRIMARILY THE WORK SESSIONS AND I THINK IN MY CONVERSATIONS WITH SOME OF YOU, I THINK THOSE ARE THE ONES THAT TAKE A LOT OF TIME AND A LOT OF ENERGY FOR THE COUNCIL. I THINK THAT'S THE PRIMARY FOCUS, MAYOR. >> WORK SESSIONS. THOSE ARE THE SPECIAL THINGS WE REQUEST BUT HOW DOES THIS AFFECT REPORTS AND PRESENTATIONS? >> THOSE ARE WHAT I'M REFERRING TO THE REPORTS [OVERLAPPING] YES, MA'AM. IT WOULD BE, FOR EXAMPLE, LIKE AN ITEM TONIGHT WAS A REPORT AND PRESENTATION ON THE GENERAL FUND, THE CAPITAL PROGRAM, I'M CALLING THAT A WORK SESSION. THAT WOULD BE AN ITEM LIKE THAT. YES, MA'AM. >> BECAUSE MY THINKING OF A WORK SESSION WAS THE SPECIAL SESSIONS THAT WE HAVE. >> NO. THAT'S WHAT I CALL AS A WORK SESSION ITEM WHERE REALLY BRINGING AN ITEM FORWARD IT'S NOT A VOTE. WE'RE NOT ASKING YOU TO CAST A VOTE ON THE RECORD FOR A YES OR NO, BUT TO GIVE US DIRECTION OF HOW YOU WANT TO PROCEED. >> YOU MENTIONED USING THE COUNCIL COMMITTEES MORE. I'VE NEVER BEEN IN A COUNCIL COMMITTEE MEETING ON ANYTHING THAT I'M ON SINCE I'VE BEEN ELECTED. HOW COME? >> I THINK IT DEPENDS ON THE COMMITTEE AND DEPENDS ON THE ISSUE. WE HAVE QUITE A FEW COMMITTEES THAT MEET ON AUDIT MEETS AT LEAST TWO TO THREE, MAYBE FOUR TIMES A YEAR FOR VARIOUS ISSUES. THE OTHERS HAVE BEEN SET UP IN THE PAST. THERE'S QUITE A FEW OF THEM THAT WERE HERE. ONE OF THE CONCERNS THAT I GOT FROM THE COUNCIL WHEN I FIRST GOT HERE WAS THAT SOME ON THE COUNCIL DIDN'T FEEL LIKE THEY WERE GETTING ALL THE INFORMATION THAT THE REST OF THE COUNCIL WAS GETTING. I THINK SOME OF THAT WAS THE COMMITTEES PERHAPS. BUT SOME OF THAT INFORMATION IN THE COMMITTEES COULD BE SENT THEN TO THE FULL COUNCIL. MAYBE THAT WAS A STEP THAT WASN'T BEING DONE BY STAFF. I'M NOT SURE I WASN'T HERE BUT I THINK THERE WAS A DESIRE BY THE COUNCIL AT THE TIME WHEN I GOT HERE IS TO HAVE FULL DISCUSSIONS WITH THE FULL GROUP. AT LEAST MORE SO. CERTAINLY WE COULD DO MORE OF THAT IF THE COUNCIL WAS OKAY WITH THAT APPROACH. BUT IT COULD BE THREE OF YOU MAKING RECOMMENDATIONS THEN COME TO THE FULL COUNCIL AND ARE YOU COMFORTABLE WITH THAT OR DO YOU WANT TO BE PART OF THAT DISCUSSION IN A DIFFERENT WAY? THAT'S THE POLICY QUESTION FOR YOU. >> I CAN SEE USING THE COMMITTEES BECAUSE THE THREE COULD TALK THIS OUT AND COME IN AND THEN SAY, [02:55:01] THIS IS WHERE WE STAND ON SOMETHING OR THIS IS WHY WE'VE COME UP WITH AND THEN ANSWER ANY QUESTIONS. I DON'T THINK THAT IT MEANS THAT WE'RE LEAVING IT TO THEM TO MAKE A FULL DECISION. I THINK IT'S MORE OF SOME OF THE THINGS THAT MAYBE I CAUSE MORE OF A LONGER MEETING BECAUSE I'M PASSIONATE ABOUT THIS ONE THING AND I'VE TALKED A LOT ABOUT IT I COULD HAVE TALKED IT OUT IN THAT COMMITTEE. BECAUSE IT'S SOLELY FOCUSED ON SOMETHING IT COULD BE A 30-MINUTE COMMITTEE MEETING AND BE DONE. THAT COULD SAVE US 30 MINUTES IN HERE POTENTIALLY. I CAN SEE USING THAT MORE. NOW, I'VE DONE SOME RESEARCH SO THAT I'M NOT COMING FORWARD AND MAKING SUGGESTIONS WITHOUT LOOKING AT OTHER CITIES. I'VE LOOKED AT US AND MY NUMBERS FOR US ARE NOT COMPLETELY I THINK ACCURATE. MANSFIELD AND I'VE LOOKED AT FORT WORTH OBVIOUSLY BEING BIG. I'VE PROVIDED SOME NUMBERS TO MY COUNCIL MEMBERS IN FRONT OF YOU. JUST TO GET AN IDEA WHERE WE'RE AT AS COMPARED TO MANSFIELD BEING THE ONE THAT'S CLOSEST TO US. THEY'VE HAD 20 MEETINGS WE'VE HAD 22, AND THEY'VE BEEN IN 76 HOURS WE'VE BEEN IN 65. HERE'S THE BEST PART. FORT WORTH HAD 28 MEETINGS AND THEIR HOURS IN MEETINGS HAS BEEN 35. NOW I'M MISSING A FEW BECAUSE THEY HAD SOME LARGE DISCUSSIONS ON DISTRICTING AND THEY DID NOT HAVE MEETING MINUTES FOR IT. THAT WAS A HUGE. THOSE WERE ALL DAY THING. THAT WOULD CHANGE THE NUMBER DRASTICALLY. BUT ONE THINK I WANTED TO POINT OUT AGAIN IS MANSFIELD HOLDS TWO MEETINGS A MONTH, PERIOD. THEY DID HAVE AND YOU'LL NOTE THERE'S A COUPLE OF SPECIAL MEETINGS AT THE BEGINNING OF THE YEAR. THEY WERE VERY SHORT BUT THEY WERE FOR BONDS. THERE WERE SOME VERY SPECIFIC THINGS FOR THAT AND THEN THEY HAD A SPECIAL MEETING THAT WAS A HALF AN HOUR ON JUNE 30TH, THAT WAS FOR HOMESTEAD EXEMPTION. THE NUMBER OF MEETINGS THAT FORT WORTH HAS IS BECAUSE THEY HAVE ONCE A MONTH A PUBLIC COMMENT MEETING. IT'S BEEN 30 MINUTES BASICALLY IN AND OUT OF THERE EVERY SINGLE TIME AND THAT'S WHEN EVERYONE GIVES THEIR PUBLIC COMMENTS VERSUS THE WAY THAT WE DO IT. NOW I'M NOT SUGGESTING WE CHANGE THAT I JUST WANTED TO MAKE SURE EVERYONE UNDERSTOOD THAT'S WHY THEY HAVE MORE MEETINGS. BUT THE PEERS OF THEIR MEETINGS ARE SOMEWHAT MORE EFFICIENT. THEY'RE LIKE SOMETIMES AN HOUR, TWO-AND-A-HALF, AND I'M WONDERING, I CAN'T QUANTIFY THIS AT ALL IF IT IS BECAUSE THEY USE THOSE SUBCOMMITTEES A LITTLE BIT MORE. THAT'S SOME STUFF THAT I DID SOME RESEARCH ON. I DO LIKE THE IDEA OF STICKING TO THE ONE MEETING WITH THE WORK SESSION AND THEN THE OTHER MEETING ON THE FOLLOWING OR EVERY TWO WEEKS ON A MONDAY. IT SCARES ME LIKE I UNDERSTAND WE MAY HAVE TO PUT A MEETING ON THE AGENDA BUT ONE THING I NOTICED WITH MANSFIELD IS WHEN THEY HAVE A SPECIAL SESSION, IT IS TO VOTE AND DEAL WITH ONE ITEM ONLY. IT'S VERY SPECIFIC. YOU'RE IN IT, YOU DEAL WITH IT, THEY GET OUT OF IT. THAT'S WHY AGAIN, ON MY NOTES, YOU GUYS I MANUALLY PUT THIS WHOLE THING TOGETHER. ON MY NOTES, IT SAYS THEY HAD A SPECIAL MEETING ABOUT THE HEB DEVELOPMENT SO THEY COULD HEAR FROM ALL THE CITIZENS ON HOW THEY HAVE TO HAVE HEB COME TO MANSFIELD. BUT IT WAS AN HOUR-LONG MEETING AND IT WAS A VERY SPECIFIC POINTED TOPIC. WENT I BACK AND LOOKED AT STUFF, I WAS LIKE, WE DIDN'T HAVE THAT MANY MEETINGS EARLIER ON. I WILL ALSO POINT THIS OUT. FORT WORTH, THEY HAVE ABSOLUTELY NO MEETINGS IN THE MONTH OF JULY. NONE. ABSOLUTELY NONE. MANSFIELD ALSO DOESN'T START THEIR BUDGET MEETINGS TILL THE BEGINNING OF JUNE AND THEY DO JUNE, JULY, AND AUGUST. I'M NOT SAYING THAT WORKS. ALL OF THIS IS LIKE A HEY, WHO KNOWS IF IT'S GOING TO WORK, NOT WORK. BUT FORT WORTH TAKES OFF AND ONE OF MY BIG CONCERNS AND THANK YOU FOR RONNIE FOR SAYING YES TO THIS WHEN WE TALKED ABOUT IT BRIEFLY, I WAS LIKE, WE'RE SLAMMED IN JUNE, JULY, AND AUGUST RIGHT NOW, WHEN AM I GOING TO TAKE A VACATION WITHOUT MISSING A MEETING? I FEEL I DON'T LIKE MISSING MEETINGS, ESPECIALLY WHEN WE'RE VOTING ON VERY IMPORTANT THINGS. HONESTLY, I KNOW DAN HAS BEEN THERE A LONG TIME. HE'S OKAY WITH MISSING MEETINGS. I HAVE THIS THING WITH MISSING THEM. [OVERLAPPING] WELL YOU HAVE YOUR STANDING VACATION. >> [LAUGHTER] JUST FOR COVER HERE. [03:00:01] AT THE JULY 18TH MEETING I WILL BE LEAVING FOR HAWAII AT 8:00 O'CLOCK THE FOLLOWING MORNING SO WE'LL PUT THE PIECES TOGETHER. >> NO, I KNOW THAT. BUT YOU HAVE YOUR ONCE A YEAR VACATION THAT YOU TAKE WITH YOUR FAMILY. >> I'M MISSING THE FIRST MEETING IN AUGUST FOR THAT. >> THAT'S OKAY. YOU GUYS IF THERE'S NOTHING WRONG WITH MISSING MEETINGS. THIS IS MY OWN THING. BUT WE ARE VERY SLAMMED IN THE SUMMER, WHICH IS SUPPOSED TO BE THE TIME WHEN WE CAN HAVE A SMALL BREAK AND WHEN WE TYPICALLY PEOPLE TAKE VACATIONS. >> ONE OF THE THINGS [OVERLAPPING]. >> I'M SORRY. ALAN, GO AHEAD. >> ONE OF THE THINGS THAT COUNCIL NEEDS TO RECOGNIZE AND I'M GOING TO BUTT IN HERE AND I REALLY SHOULDN'T AS THE CITY ATTORNEY. BUT UNFORTUNATELY, I ATTEND MANSFIELD MEETINGS. I ATTEND THE SOUTHLAKE MEETINGS AND SOUTHLAKE, BY THE WAY, LIKE FORT WORTH DOES NOT HAVE COUNCIL MEETINGS DURING THE MONTH OF JULY, THEY MAKE A COMMITMENT THAT ALL THE COUNCIL AND SENIOR STAFF WILL PLAN THEIR VACATIONS IN JULY AND THEY JUST SHUT IT DOWN AND SO WE DON'T HAVE AN ISSUE THERE ON CONTINUITY. ONE OF THE THINGS THAT YOU HAVE TO RECOGNIZE IS THE COUNCIL MEETING LENGTH AND COMPLEXITY IS DRIVEN BY THE PARTICIPATION OF THE COUNCIL MEMBERS. MANSFIELD, THEIR MEETINGS MOVE MORE RAPIDLY IN MANY OCCASIONS THAN OTHER CITIES BECAUSE THEY GET EXTENSIVE COUNCIL BRIEFING DOCUMENTS AND THE COUNCIL CAREFULLY READS THEM. AN AGENDA ITEM DOESN'T TAKE AS LONG AS THEY MOVE THROUGH IT. IF COUNCIL MEMBERS HAVE QUESTIONS ABOUT ITEMS, THEY CONTACT THE STAFF AND THEY GET THEM RESOLVED BEFORE THE COUNCIL MEETING BEGINS. IF YOU HAVE A PHILOSOPHICAL PROBLEM WITH AN ISSUE OF PROGRAM, OF A PROJECT AND YOU WAIT TO THE COUNCIL MEETING TO BEGIN TO DEVELOP IT, THEN IT INVARIABLY IS GOING TO DRAG THE MEETING DOWN BECAUSE THE STAFF IS GOING TO HAVE TO RABBIT TRAIL AND RESPOND TO THAT AND OTHER COUNCIL MEMBERS ARE GOING TO ASK QUESTIONS AND IT SLOWS IT DOWN. I UNDERSTAND THEIR DIFFERENCES AND YOUR TIME IS VALUABLE AND HOW YOU WORK AS YOUR OWN METHOD, WHAT WORKS FOR YOU. BUT YOU CAN'T SOMETIMES COMPARE THE MEETINGS BECAUSE IT'S DRIVEN BY THE COUNCIL MEMBERS AND THE WAY THEY'VE DEVELOPED THEIR WORKING PROGRAM. THEY DEVELOPED A TECHNIQUE OF KNOWING HOW TO MOVE THESE THINGS THROUGH RAPIDLY. FOR INSTANCE, SOUTHLAKE IN THEIR AGENDAS HAS A WORK AGENDA THEY PROJECT, AND THEY HAVE A TIME FRAME REFERENCE THAT THE STAFF PUTS ON THERE FOR EACH AGENDA ITEM AND THE MAYORS FOR THE LAST 15 YEARS TRY AND HOLD THE COUNCIL TO IT. WE'VE GOT 15 MINUTES TO RESOLVE THIS ITEM. COUNCIL MEMBER SMITH, YOU'RE RUNNING IN CIRCLES. STOP IT. WHAT'S THE ISSUE HERE? WE'VE GOT 15 MINUTES TO RESOLVE IT BECAUSE WE'VE GOT 12 OTHER ITEMS AND THAT'S HOW THEY DO IT AND THEY MAKE THE AGENDA WORK. YOU NEED TO BE CAREFUL IN LOOKING AT JUST OTHER CITIES. THEY HAVE DIFFERENT CULTURES AND HOW THEY MANAGE IT. >> I WOULD ALSO SAY, JUST TO SUM UP COUNCIL MEMBER PAYNE'S COMMENTS, THIS IS THE FOURTH CITY I'VE BEEN IN AND I LIKE ALAN, I THINK THEY'RE ALL A LITTLE DIFFERENT. THE ISSUES ARE DIFFERENT, HOW THEY MANAGED THE MEETINGS ARE DIFFERENT. THE CITY I CAME FROM HAD TWICE AS MANY COMMITTEES AS YOU HAVE, BUT THEIR COUNCIL MEETINGS WERE FOUR TIMES AS LONG AS YOURS ARE. IN THAT PARTICULAR CITY, THE COUNCIL COMMITTEES THEMSELVES DID NOT REALLY IMPROVE THE EFFICIENCY OF THE MEETINGS. IN FACT, IT MADE IT A LITTLE BIT MORE CANTANKEROUS AT TIMES BECAUSE THE ISSUES WERE COMING FORWARD AND THERE WERE DIVISIONS AMONGST THE COUNCIL MEMBERS OF HOW THEY LOOKED AT THE ISSUES. IT JUST DEPENDS ON THE GROUP AND THE ISSUES THAT ARE OUT THERE. I THINK IT CAN WORK AND IT CAN BE SOMETHING THAT CAN BE EFFECTIVE. BUT IF YOU END UP HAVING A COMMITTEE MEETING AND THEN YOU'VE GOT TO HAVE THE SAME DISCUSSION IN THE SAME BRIEFING IN HERE. NOW YOU'VE DONE IT TWICE. IT'S SOMETHING FOR YOU TO THINK ABOUT. THERE MAY BE SOME ISSUES THAT WOULD BE GREAT FOR THAT, PERHAPS THIS CAPITAL PROJECTS DISCUSSION WOULD HAVE BEEN REALLY GOOD FOR THE INFRASTRUCTURE COMMITTEE, BUT I DON'T KNOW. IT MIGHT HAVE BEEN DIFFICULT TOO. >> I APPRECIATE YOUR FEEDBACK, BELIEVE IT OR NOT, WE ACTUALLY ARE VERY IN LINE FOR THE AMOUNT OF HOURS THAT MANSFIELD SPENDS IN MEETINGS, HONESTLY. I THINK THIS WAS SOMETHING WE ALL BROUGHT UP. THIS IS NOT JUST ME. IT'S A CONCERN FOR ALL OF US. >> I THINK WE CAN TAKE BITES AT IT. LIKE YOU'VE SAID, EVERYONE DOES SOMETHING DIFFERENT IN COMMUNITIES SURROUNDING US. WE ALL COMPREHEND AND TAKE IN INFORMATION. THERE'S THINGS THAT I'M WAY MORE PASSIONATE ABOUT THAN MR. GREEN HERE IS AND HE CATCHES [NOISE] ON TO NUMBERS AND THINGS A LOT FASTER THAN I DO. I'M LIKE, WAIT A MINUTE, ELEMENTARY LEVEL, LIKE BRING THIS BACKDOWN, MARTIN. I THINK IF WE COULD JUST TAKE SOME BITES AT IT BECAUSE THE OTHER THING IS, ANY CHANGES THAT WE DO, MY FEAR IS THE PERCEPTION WILL BE WE'RE NOT BEING TRANSPARENT OR THAT WE'RE TRYING TO RUSH THINGS THROUGH. [03:05:03] MAYOR, I KNOW WHEN YOU RAN, YOU TALKED ABOUT THE CONSENT AGENDA AND YOU FELT IT WAS HEAVY. NOW THAT WE'RE IN IT AND WE'RE GETTING THE HANG OF THINGS. IT'S LIKE, OKAY, THIS MIGHT MAKE SENSE ON THE AGENDA AND I THINK THAT'S WE'RE SITTING IN THIS SEAT AND WE HAVE THAT. WE ARE ABLE TO COMPARE THE INFORMATION THAT WE'VE GATHERED, THE THINGS THAT LOOK REPETITIVE OR SIMILAR IN NATURE THAT COME UP EVERY YEAR, EVERY THREE YEARS, THOSE CONTRACTS AND THINGS. BUT I THINK I LIKED THE IDEA OF HAVING ONE MEETING A MONTH THAT GOES THROUGH PRIMARILY THE WORK SESSIONS. I'M NOT GOING TO SAY THAT THAT'S ALWAYS THE ANSWER, BUT MAYBE THAT'S THE FIRST CHANGE TO WHERE LIKE THAT FIRST MEETING OF THE MONTH, WE TRY AND TACKLE A LOT OF THESE WORK SESSION ITEMS AND TALKS. WE HAVE GOOD DISCUSSION AND I THINK THERE IS SOME VALUE FROM THE COMMITTEES. I SERVE ON THE FINANCE COMMITTEE, AND THAT COMMITTEE HAS MET AND I SIT WITH MR. MCCLENDON AND MR. GREEN, AND WE'VE HAD SOME GOOD DISCUSSIONS AND GOOD QUESTIONS. WE STILL HAD THE DISCUSSION OUT HERE, BUT I AT LEAST WAS ABLE TO COMPREHEND IT AND WEIGH IN A LITTLE LIKE, HEY, THIS IS WHAT I PICKED UP IN THERE. THIS IS THE QUESTION I ASKED AND THIS IS WHAT I CAN BRING TO IT. I THINK UTILIZING SOME OF THOSE COMMITTEES MIGHT BE WISE, NOT NECESSARILY TO REMOVE A COMPLETE DISCUSSION FROM THE WHOLE COUNCIL, BUT JUST TO HELP GET SOME OF THOSE DEEPER DISCUSSIONS DOWN. I WAS LOOKING TO MY COLLEAGUES THAT I REALLY VALUE THE DISCUSSION WE WERE HAVING JUST A BIT AGO ABOUT THE TAX RATE AND THE CAPITAL IMPROVEMENT PROJECTS. I MEAN, THOSE ARE THINGS THAT I'M LISTENING AND WE'RE WEIGHING AND GOOD POINTS ARE BROUGHT UP AND IT'S LIKE IT'S GOOD TO HAVE THOSE DISCUSSIONS. I SAY MY SUGGESTION WOULD BE THAT TAKING SOME BITES AT IT AND MAYBE TACKLING WORK SESSION ITEMS IN ONE MEETING. IN THE SECOND MEETING, IF IT'S LIGHT, MAYBE ADDING SOMETHING BUT PRIMARILY FOCUSING ON THOSE VOTING AND THEN THE OTHER ONE. WHAT WAS THE OTHER SUGGESTION THAT I THOUGHT WAS REALLY GOOD? [NOISE] MAYBE THAT'S WHAT I HAVE FOR RIGHT NOW. I MIGHT COME BACK. I HAVE ONE OTHER CONCERN QUESTION. ONE THING THAT I NOTICED A WHILE BACK WAS THAT OUR CITIES SECRETARY'S OFFICE IS NOT DOING THE AGENDA ANYMORE, AND MEANING THEY'RE NOT PUTTING THE AGENDA TOGETHER, AND PART OF THE CONVERSATION OF THE AGENDA FROM THE VERY BEGINNING IN CALLING FOR THE AGENDA. AS WE JUST HAD A PRESENTATION FROM JERSEY, IT'S ON HIS JOB DESCRIPTION. THAT CONFUSES ME AS A COUNCIL MEMBER BECAUSE OUR PRIMARY CONVERSATION AND OUR ADVOCATE FOR US IS THE CITY SECRETARY'S OFFICE. TO ME, AGAIN, I REALLY LISTENING TO ALL OF THE JOB DUTIES THAT HE DOES. I'M CONFUSED WHY THAT IS UNDER HIS PURVIEW AT THIS POINT. I KNOW THAT OUR POLICY STATES THAT YOU CAN CHOOSE WHO IT IS, BUT I CALLED SEVERAL CITY'S SECRETARY'S OFFICE AND ALL OF THEIR CITY SECRETARIES. I CALLED MANSFIELD, I CALLED FORT WORTH, CALLED BEDFORD. THEIR CITY SECRETARIES ACTUALLY PUT THE AGENDA TOGETHER AND ARE INVOLVED IN THE CONVERSATION FROM THE BEGINNING. SURE. LET ME TRY TO ADDRESS THAT. WELL, FIRST OF ALL, I MEET EVERY WEEK, THE CITY'S SECRETARY'S OFFICE AND MY STAFF, WHICH INCLUDES TOMMY, MAT RIBBIT SKI, MARTIN, JUSTIN SHARP WARS, JERSEY. WE ALL GO THROUGH THE AGENDA EVERY WEEK, SOMETIMES TWICE A WEEK, TO GO THROUGH THE AGENDA. THE REASON JERSEY IS DOING THOSE IS BECAUSE THE CITY SECRETARY'S OFFICE HAD ASKED HIM TO DO THAT WHEN HE MADE THAT CHANGE OVER TO CUSTOMER SERVICE. I'M HAPPY FOR THEM TO DO THAT. WE'D BE HAPPY TO GIVE THEM THAT FUNCTION BACK. I DON'T THINK IT'S A SIGNIFICANT TIME ISSUE TO DO THAT. I THINK IT'S ACTUALLY PRETTY STRAIGHTFORWARD NOW WITH THE SOFTWARE THAT WE HAVE. BUT THE CITY SECRETARY'S OFFICE IS THERE EVERY STEP OF THE WAY AS WE'RE PUTTING THE AGENDA TOGETHER. BUT THE CONTENT OF EVERY ITEM IS THE JOB OF MY STAFF TO DO. WHAT WE ASK THEM TO DO IS TO POST THE AGENDA IN ACCORDANCE WITH LAW. THAT'S CONSISTENT ACROSS EVERY CITY THAT I'VE EVER WORKED WITH. I'M NOT COMPLETELY SURE, BUT I BELIEVE THAT THERE WAS A TEMPORARY THING WHILE UNTIL WE HIRED OUR WC SECRETARY. NO, MA'AM. THAT'S NOT CORRECT. IT WAS US TO DO THAT WHEN WE TOOK THAT FUNCTION BECAUSE THAT WAS SOMETHING THAT JERSEY WAS DOING IN HIS OFFICE WHEN HE WORKED IN THE CITY SECRETARY'S OFFICE. BUT THAT IS NO LONGER REQUIRED BECAUSE THE SOFTWARE PERFORMS THAT FUNCTION NOW. IT'S AN EMAIL THAT'S SENT TO THE CITY COUNCIL SAYING, "HERE'S HOW YOU ACCESS THAT INFORMATION. BE HAPPY TO GIVE THAT BACK TO THE CITY SECRETARY'S OFFICE." [03:10:02] I'M NOT SPEAKING FOR THEM. IT WAS JUST SOMETHING THAT I NOTICED WHEN I KEPT GETTING THE EMAILS FROM JERSEY. I WAS LIKE, WHY IS THIS HAPPENING? WE WERE TRYING TO HELP THEM OUT AND WE'D BE HAPPY TO IF ANYTHING ELSE THAT THEY WANT TO DO IS CERTAINLY HAPPY FOR US TOO. WE'RE HAPPY TO GIVE THAT. BUT THE CONTENT OF THE ITEMS, THE POSTING OF THE AGENDA, AND PUTTING THE MATERIALS TOGETHER IS REALLY NOT THE WORK THAT GOES INTO IT. IT'S THE CONTENT OF THE ITEMS, THE DISCUSSION POINTS IN THE ACTION ITEMS THAT NEED TO TAKE PLACE, THE ORDINANCES, THE RESOLUTIONS TO CONTRACTS, ALL OF THOSE THINGS. THAT'S WHAT TAKES THE TIME TO DO IT. IS THE CITY SECRETARY INVOLVED IN ALL OF THAT FROM THE VERY BEGINNING? LIKE WHAT I WAS TOLD BY MANSFIELD IS THAT THE CITY SECRETARY'S OFFICE ACTUALLY CALLS THE FIRST AGENDA MEETING ON THE EVERY OTHER MONDAY BEFORE THE MONDAY OF THEIR CITY COUNCIL MEETING. WHEN YOU SAY CALLS THE MEETING, WHAT DO YOU MEAN? SHE'S THE ONE WHO SETS IT. THAT'S EXACTLY WHAT I WAS TOLD. SHE SAID, "I'VE BEEN HERE 16 YEARS AND I'VE BEEN THE ONE CALLING THIS MEETING.' I THINK IT'S CRITICAL BECAUSE THE CITY SECRETARY KNOWS ALL THE LAWS ABOUT THE ORDINANCES AND WHAT'S OR PUBLIC MEETING AND WHAT NEEDS TO BE POSTED. BY THE WAY, THIS IS MY OWN DEAL. BUT I CAN TELL YOU THAT I BELIEVE VERY IMPORTANT. I KNOW THAT FOR YOU. I JUST DON'T, IT DOESN'T MAKE SENSE TO ME WHEN ALL THESE OTHER CITIES ARE DOING IT A DIFFERENT WAY. WELL, I WOULD SAY I DON'T KNOW WHAT MANSFIELD DOES. I'M NOT SURE THAT INFORMATION IS COMING FROM SUSANNA WHOSE BEEN CITY SECRETARY. THIS IS THE BEGINNING OF HER FOURTH YEAR. SHE MAY HAVE BEEN THERE 16 YEARS. SHE MAY HAVE BEEN THERE 16 YEARS. SHE WAS NOT THE CITY SECRETARY. BUT SHE'S BEEN THERE 16 YEARS SHE DON'T GET. I DON'T HOW THEY DO IT, BUT MY UNDERSTANDING IS THAT THE CITY MANAGERS OFFICE IS DELEGATING TO HELD THE RESPONSIBILITY TO SET THE MEETINGS BECAUSE THEY HAVE AN AREA WHICH TO HOLD THE MEETINGS AND THAT'S HOW THEY DO. ABSOLUTELY. THEY WORK IN CONJUNCTION. THAT'S THE WHOLE POINT IS THEY WORK TOGETHER ON THAT. I BELIEVE THAT'S WHAT WE'RE DOING. WHEN I GO THROUGH THE AGENDAS AND THE ITEMS THAT ARE ON THOSE AGENDAS. I'VE BEEN DOING THIS OVER 25 YEARS AND FOR OTHER CITIES, I'VE NEVER SEEN A CITY SECRETARY SET THE AGENDA WITHOUT THE CITY MANAGER KNOWING WHAT'S ON THE AGENDA. THOSE ARE MY ITEMS NOT THEMSELVES. THERE MAYBE A MISCOMMUNICATION HERE. I COMPLETELY AGREE WITH YOU ON THAT, BUT IT NEEDS TO BE WORKING TOGETHER. I BELIEVE WE ARE. MAYBE IT'S SOMETHING WE CAN SIDEBAR AND TALK ABOUT THAT. BUT ON THAT NOTE. I'M HAPPY TO TALK ABOUT. I NOTICED WHEN I WAS RESEARCHING, WE HAVE NEW SOFTWARE ON OUR WEBSITE. I'M NOT REALLY CRAZY ABOUT SOMETHING. WHEN I WAS SEARCHING FOR AGENDAS FROM THE PAST, WHEN I PULL THEM UP, I HAVE TO DOWNLOAD THE ENTIRE PACKET TO GET ALL OF THE PRESENTATIONS. THERE'S NOT THE HTML LINKS. NOW, THEN I NOTICED IN OUR PACKET WE HAVE THE LITTLE LINK ON THE NUMBER OR THE LETTER. THE REASON I'M SAYING THIS IS FOR THE GENERAL PUBLIC. IT IS NOT USER FRIENDLY. IT IS DIFFICULT. CAN THAT SYSTEM BE SET UP TO WHERE THEY CAN HAVE A LITTLE HYPERLINK TO THE ITEMS LIKE WE DO? I DON'T KNOW. I'D HAVE TO LOOK AT THAT. I'M NOT SURE.. AGAIN, I THINK THAT'S SOMETHING I'D BE HAPPY TO LOOK AT. I'M NOT SURE IF IT'S RELATED TO THIS ITEM, BUT WE [INAUDIBLE]. BECAUSE WE WERE TALKING ABOUT AGENDAS BECAUSE THIS IS HOW THE PUBLIC VIEWS THE AGENDA, AND I DIDN'T NOTICE IT UNTIL I STARTED LOOKING UP ALL OF THESE MEETINGS [NOISE]. I WAS LIKE, WELL, THE WHOLE THING HAS CHANGED AND I DIDN'T KNOW IT WAS CHANGING, SO I JUST CAME AS I DIDN'T KNOW IT WAS HAPPENING. I DON'T KNOW. WE DIDN'T KNOW ABOUT IT. I GUESS THAT'S WHY I'M A LITTLE CONFUSED. I'LL BE GLAD TO LOOK AT IT. I DON'T KNOW. I DON'T KNOW THE ANSWER TO THAT QUESTION. PLEASE. THIS IS ABOUT TRYING TO MAKE THINGS WORK SMOOTHER AND BETTER. AGAIN, I THINK TO THE CITY ATTORNEY'S POINT EARLIER, IF YOU HAVE THOSE QUESTIONS AND YOU GET THEM TO ME, I CAN CERTAINLY GET YOU AN ANSWER AND BE HAPPY TO SHARE THAT WITH THE COUNCIL WHEN I HAVE THE MEETING. BUT IF I DON'T KNOW THE QUESTION. NO. IT'S FINE. I CERTAINLY CAN'T SHARE THE ANSWER. I JUST DON'T KNOW. IT'S JUST NOT A PART OF THIS WAGON SYSTEM ANYMORE. I GUESSED. IT WAS NEVER PART OF THIS WAGON SYSTEM. IT WAS ALL PART OF AGENDA QUICK WAS THE PRODUCT THAT WE USED BEFORE. I DON'T KNOW WHAT IT WAS CALLED EXACTLY. BUT I KNOW THAT WHEN I GO LOOK AT THE VIDEOS NOW. THAT'S THE INTERESTING THING. THIS IS WHILE I TALK OFFLINE, THE INTERESTING THING ABOUT IT IS WHEN THIS IS FOR THE PUBLIC, BY THE WAY. WHEN THEY CLICK ON THAT AGENDA, THEY CANNOT SEARCH. BUT IF YOU CLICK TO WATCH THE VIDEO, YOU CAN SEARCH IN THAT AGENDA. WE'RE GOING TO START GETTING FEEDBACK FROM PEOPLE WHO CAN'T FIND THINGS ON OUR WEBSITE RIGHT NOW. THAT IF I COULDN'T, THEN I'M SURE. [03:15:01] >> I'LL BE GLAD TO LOOK AT IT AGAIN, I DON'T KNOW. >> OKAY. >> I'D HAVE TO LOOK AT IT. >> OKAY. >> I'D LIKE TO SEGUE BACK INTO THE TOPIC THAT WE'RE DISCUSSING. I DON'T KNOW IF YOU'RE READY FOR A RECOMMENDATION FROM ANYONE. >> I'M READY FOR ANY DIRECTION THAT YOU HAVE ON THIS. >> I THINK AS FAR AS ORGANIZING THE MEETINGS, I THINK THE OPTION 1 PLAN IS PRETTY SOLID. I THINK I'D ADD TO THAT ALLOWING COUNCIL TO PERIODICALLY EVALUATE LIKE OPTION FOR I THINK IT'S TRYING TO SAY THAT POTENTIAL WORK SESSION ITEMS AND PRIORITIZE THEM. I DON'T KNOW IF THAT VIOLATES THE OPEN MEETINGS ACT IN ANY WAY, AND I'D NOT WANT TO DO IT IF IT DID, BUT SINCE WE HAVE SUCH A LENGTHY LIST IN THESE LAST TWO SLIDES OF THE POTENTIAL THINGS THAT WE COULD BRING UP, HIS WORK SESSION ITEMS, I THINK IT'D BE A GOOD IDEA IF WE INDIVIDUALLY STATED ARE, SAY, TOP 5-7 PRIORITIES FROM TIME-TO-TIME AND LET THAT BE A GUIDE TO PULLING THESE WORK SESSION ITEMS IN. EVERYBODY AGREES OR DISAGREES WITH THAT, BUT I THINK BASICALLY MY RECOMMENDATION GOING FORWARD IS SETTING MEETING SCHEDULES AND TIMES WOULD NEED TO WORK INTO OPTION 1 HERE WITH THE POSSIBLE EMBELLISHMENT OF OPTION FOR ON THE NEXT SLIDE HERE. >> I THINK THAT WORKS. >> I'M IN AGREEMENT WITH THAT, DAN. I THINK THAT'S ALONG THE LINES OF WHAT I WAS THINKING AS WELL. >> I DO AGREE THAT THE THING THAT STOOD OUT WITH ME, BRIAN, IS WHEN WE GOT THE MATERIAL. I'M HAPPY TO READ IT. LET ME READ THE MATERIAL. COME BACK TO US WITH WHAT QUESTIONS THAT YOU NEED ANSWERED FOR THE STAFF? TO ME THAT BECAUSE DOWNTIME A LOT OF TIME. WE'LL GET THE INFORMATION A COUPLE OF TIMES AND IF WE COULD MAYBE LOOK INTO THAT. NOT DOING THAT, I'M FINE WITH READING IT. I'M TELLING YOU AT ANY COUNCIL MEETING WHAT I THINK ABOUT THAT INFORMATION. YOU CAN SUMMARIZE. WE CAN SUMMARIZE AND I DO REALIZE THAT WE'VE GOT TO GET IT OUT THERE AND WHAT WE'RE TALKING ABOUT. I GET THERE. SOMETIMES IT'S LENGTHY. WHERE'S JESSE? NO, I'M TEASING JESSE. BUT THE THING ABOUT IT IS NOT WHOLE DEAL IS I'VE GOT SUMMARIZE CHRISTIAN AND ANSWERED COMMITTEES. I HAVE NO PROBLEM WITH THAT INFRASTRUCTURE. WE HAVE SOME FOLKS HERE THAT ARE MORE THAN CAPABLE OF LETTING US KNOW ON THE INFRASTRUCTURE STUFF. I DON'T HAVE ANY REALLY, IT'S FINE WITH ME AS WELL I'M TRYING TO SAY I'M HAVING A PROBLEM WITH THAT AND AS FAR AS MY VACATION, MY WIFE KNOWS TO SCHEDULE AROUND THE MEETINGS. LITTLE JOKE THERE. [LAUGHTER] >> YEAH, LIKE RONNIE SAYS, WHEN I FIRST CAME ON, I ASKED IF WE COULD PLEASE HAVE THE AGENDAS OUT OUR EARS. I WANTED TO REVIEW THEM AHEAD OF TIME AND YOU ALL HAVE DONE THAT. I GET AN OPPORTUNITY. EVEN THE ITEM THAT WAS PULLED TODAY, I WENT BACK AND WATCHED THE P&Z MEETING. I HAD TIME TO WATCH THE WHOLE P&Z MEETING ON THE ITEM THAT WAS PULLED. IF I'D KNOWN IT WAS GOING TO BE PULLED, I WOULDN'T WATCHED IT, BUT HEY [LAUGHTER], I DIDN'T WATCH IT AHEAD OF TIME AND GOT A CHANCE TO SEE THAT AND SEE SOME OF THE CONCERNS THEY HAD AND WHAT WAS BROUGHT UP, SO I FELT READY FOR THIS MEETING TODAY, SHOULD HAVE BEEN THERE. >> I THINK TO INSTEAD OF JUST SAYING THAT WE'RE GOING TO MEET AT ONE O'CLOCK BACK TO MARY'S POINT ABOUT JUST TAKEN OFF TIME FROM WORK. I'M NOT GOING TO BE ABLE TO MAKE ALL THIS ONE O'CLOCK MEETINGS. MAYBE IF YOU TAKE AND ADOPT SOMETHING LIKE SOUTHLAKE HAS AN ATOM WAS TALKING ABOUT WHERE YOU SAY, OKAY, WELL, WE'RE GOING TO HAVE 45 MINUTES ON THIS ITEM, 45-MINUTE ON THIS ITEM AND THAT WAY YOU CAN SAY, WELL, OKAY, WE'RE GOING TO MEET FROM THREE O'CLOCK. JUST DON'T SET IT AT ONE O'CLOCK EVER EVERY MONTH BECAUSE I'M NOT GOING TO BE LIKE, OH. >> YEAH, I WILL SAY TOO. I DON'T THINK EVERY FIRST MEETING THAT THE CADENCE OF THE ITEMS THAT WILL ALWAYS BE READY TO HAVE A FOUR-HOUR WORK SESSION. WE MAY NOT. I THINK WE CAN HAVE SOME FLEXIBILITY ON THAT, CERTAINLY. >> YEAH, TO THAT POINT, MANSFIELD'S STARTS AT ALL THESE VARYING TIMES AND I HAD TO CALL AND SAY, DO YOU GUYS DON'T HAVE LIKE SOME SET TIME? THEY'RE LIKE NOW THAT THE WORK SESSION ITEMS DETERMINE WHEN WE START THE MEETING. SOMETIMES IT'S THREE, SOMETIMES IT'S TWO, AND SO I AGREE THAT WOULD HELP. [03:20:04] >> I CALLED HIM ONE I THINK WE'RE ALL ON BOARD. >> I THINK ONE WITH A FEW MORE COMMITTEES SPRINKLED IN WITH MAYBE NOT ALWAYS STARTING AT ONE O'CLOCK IS THE DIRECTION. SOMETHING LIKE THAT. OKAY, AND I THINK THE OTHER THING IS, I THINK COUNCIL MEMBER JOHNSON HAD MENTIONED THIS, IS THAT THIS IS NOT SET IN STONE. WE COME BACK, WE TRY A FEW THINGS. WE CAN ALWAYS MANEUVER AND TRY TO IMPROVE THAT AS WE GO. >> I DON'T WANT TO REINVENT THE WHEEL RIGHT OFF THE BAT. I WOULD LIKE TO TWEAK THIS CYAN TO WHAT WE WANT. >> THANKS VERY MUCH. THAT'S ALL I HAVE FOR YOU. >> THANK YOU MAYOR AND COUNCIL, [8. CITY COUNCIL REQUESTS AND FUTURE AGENDA ITEMS AND REPORTS] THAT BRINGS US TO SECTION 8, CITY COUNCIL REQUESTS AND FUTURE AGENDA ITEMS AND REPORTS. >> RONNIE? ANYWAY. >> I DON'T KNOW IF I NECESSARILY, I DON'T KNOW IF THIS IS ANYTHING THAT WOULD BE ON THE FUTURE. WE HAVE A 988 NUMBER COMING OUT, ARE YOU FAMILIAR WITH THAT? THE 988 HOTLINE. THE 988 HOTLINE WILL GET A GOLDFISH ON JULY 16TH. THAT'S A SUICIDE AND CRISIS HOTLINE MAY NOT INVOLVE THE CITY AT ALL. I WOULD LIKE TO KNOW THOUGH, IF IT DOES AND WHAT OUR PIECE AND THAT IS, IT'S A FEDERAL HOTLINE RELATED TO SUICIDE, MENTAL HEALTH, AND THAT THING, IT ACTUALLY GOES ONLINE ON 16TH. IF THERE'S SOMETHING THAT WE NEED TO DO, I DON'T KNOW. >> I'M NOT SURE ABOUT THE DETAILS. WE'LL BE GLAD TO LOOK AT IT AND GET YOUR REPORT. >> OKAY. >> THAT'S IT. >> THAT TAKES US TO SECTION 9 RECESSED INTO [9. RECESS INTO EXECUTIVE SESSION] EXECUTIVE SESSION PURSUANT TO SECTION 5.07151 AT THE TEXAS GOVERNMENT CODE, THE COUNCIL RESERVES THE RIGHT TO CONVENE AND EXECUTIVE SESSION FROM TIME TO TIME AS DEEMED NECESSARY DURING THIS MEETING FOR ANY POSTED AGENDA ITEM OR TO RECEIVE ADVICE FROM THE ATTORNEY AS PERMITTED BY LAW. TONIGHT, THEY'LL RECESSED INTO EXECUTIVE SESSION PURSUANT TO SECTION 551.071 AND 551.072. MAYOR, IF YOU COULD CALL FOR A MOTION AND A SECOND. >> IS THERE A MOTION TO CONVEY? [BACKGROUND] I GOT A MOTION OF A DAY IN A SECOND. MR RICK, PLEASE. ROBERT [OVERLAPPING] IS UNANIMOUS. WE'RE CONVENING AT 856. >> IF YOU COULD ASK FOR A MOTION TO RECONVENE INTO OPEN SESSION, PLEASE, AND STATE THE TIME ONCE THE BOAT IS COMPLETE. >> THERE'S YOUR EMOTION TO RECONVENE. >> MOVE TO RECONVENE. >> SECOND. >> I HAVE A MOTION WITH THEIR HAND, [BACKGROUND] I HAVE A MOTION WITH THEIR HAND AND SECOND BY RICK, PLEASE VOTE. YOU DON'T WORK. COME A LITTLE GREEN. SHOW YOUR HANDS. >> DON'T HAPPEN AT. >> ALL IN FAVOR? [BACKGROUND] IS THAT OKAY? >> YES, AND THEN THE FIELD TO STATE THAT CONVENING INTO OPEN SESSION? >> AS UNANIMOUS SOUND RATE CONVENING AT 925. >> MAYOR AND COUNCIL, WE HAVE NO OTHER ITEMS BEFORE YOU FOR THIS MEETING. IF YOU COULD ASK FOR A MOTION AND A SECOND WITH NO VOTE TO ADJOURN THE MEETING AND STATE THE TIME. >> IS THERE A MOTION TO ADJOURN? [BACKGROUND] MOTION FOR DAN AND SECOND MARIA [LAUGHTER] OR OUT OF HERE AT 925. * This transcript was compiled from uncorrected Closed Captioning.