[00:00:02]
>> I'M GOING TO OPEN THE SESSION UP AT THREE O'CLOCK.
[1. CALL TO ORDER]
[BACKGROUND]>> GOOD AFTERNOON, MAYOR AND COUNCIL.
THAT BRINGS US TO OUR FIRST ITEM,
[A. Receive a report, hold a discussion and give staff direction regarding possible amendments to City Council Policy #17, establishing city council rules of procedure for city council meetings. (Staff Presenter: Amanda Campos, City Secretary)]
REPORTS AND PRESENTATIONS, RECEIVE A REPORT, HOLD A DISCUSSION, AND GIVE STAFF DIRECTION REGARDING POSSIBLE AMENDMENTS TO CITY COUNCIL POLICY NUMBER 17, ESTABLISHING CITY COUNCIL RULES AND PROCEDURES FOR CITY COUNCIL MEETINGS.STAFF, PRESENTERS, AMANDA CAMPOS, CITY SECRETARY, AMANDA.
>> WELL, I APPRECIATE THAT WARM WELCOME.
GOOD AFTERNOON MAYOR AND COUNCIL.
[LAUGHTER] I'M AMANDA CAMPOS ON THE CITY SECRETARY FOR THE CITY OF BURLESON.
THIS ITEM BEFORE YOU IS A CITY COUNCIL POLICY, SO I JUST WILL START THE PRESENTATION BY LETTING YOU ALL KNOW THAT CITY COUNCIL POLICY 17 IS COMPLETELY DISCRETIONARY TO CITY COUNCIL OTHER THAN ANYTHING THAT WOULD VIOLATE THE OPEN MEETINGS ACT.
YOU GUYS CAN SET YOUR OWN RULES FOR CITY COUNCIL MEETINGS AND PROCEDURES.
THAT'S THE ONLY THING THAT I WILL CAVEAT EVERYTHING WITH.
WHAT IS THE FRAMEWORK OF THIS POLICY? WAS ORIGINALLY CREATED IN 1982, REVISED IN '85, 2020 AND IT WAS REVISED TWICE IN 2021.
YOU CAN SEE WE STARTED A TREND IN 2020 TO REVIEW THIS.
THIS IS JUST ESTABLISHING RULES, LIKE I SAID, OUTSIDE THE LEGAL PROCEDURES THAT YOU GUYS HAVE TOTALLY UP TO COUNCIL.
THIS IS HOW COUNCIL WOULD CONSIDER WHEN YOU'RE DOING THESE ESTABLISHING THESE RULES AND PROCEDURES.
THE REASON WHY IT'S IMPORTANT TO LOOK AT THESE EVERY YEAR AND TO CHANGE THESE INTO REVIEW THESE IS BECAUSE YOU HAVE A CHANGING COMMUNITY, YOU HAVE A CHANGE IN ENVIRONMENT.
YOU HAVE CHANGE IN FRAMEWORK OF WHAT WE'RE DOING.
WE'RE GROWING CITIES, SO THERE ARE DIFFERENT THINGS THAT WE NEED TO DO.
WE NEED TO ACCOMMODATE ALL OF THOSE GROWTH.
WHY DO YOU REVIEW? POLICIES ARE NOT EFFECTIVE IF YOU'RE NOT REVEALING THEM.
IF YOU STAGNANT WITH YOUR POLICIES THEN THEY'RE NOT EFFECTIVE POLICIES.
OTHER THINGS IS YOU ALSO WANT TO LOOK AT INCREASED PARTICIPATION FROM THE COMMUNITY.
I THINK THAT WAS RESONATED PROBABLY ABOUT TWO YEARS AGO, THREE YEARS AGO, IT'S ALWAYS BEEN ENCOURAGED.
BUT WITH COVID COMING INTO PLAY, UNFORTUNATELY, IT CHANGE THE WAY WE DO BUSINESS AND SO IT OPENED UP OUR EYES AND GAVE US A BIGGER AVENUE TO REACH OUR COMMUNITY.
WILL GO SECTION BY SECTION THAT I'VE REVIEWED AND AGAIN, THIS IS TOTALLY UP TO COUNCIL.
SECTION 1 IS THE AUTHORITY THAT GIVES THE COUNCIL TO SET THESE UP.
THE ONLY THING I'M DOING IS JUST ADDING A SECOND PARAGRAPH AT THE BEGINNING THERE.
THIS IS STRAIGHT OUT OF THE CITY CHARTER.
I THINK IT JUST SETS IN MOTION THERE WHAT THE REQUIREMENTS ARE FOR CHARTER.
CHARTER SAYS YOU HAVE TO HAVE AT LEAST ONE MEETING A MONTH AND THAT COUNCIL SETS ITS OWN RULES, SO I JUST WANT THAT TO BE STATED IN THERE.
IS THERE ANY DISCUSSION ON THIS ONE? NOW THAT ONE'S PRETTY.
THIS ONE IS THE CONSENT AGENDA AND SO REALLY IT'S UP TO COUNCIL'S DISCRETION ON WHAT GOES ON THE CONSENT AGENDA, HOW IT'S PRESENTED ON THE CONSENT AGENDA.
CURRENTLY, WHAT WE HAVE RIGHT NOW IS THAT THE CITY MANAGER CAN PLACE ANYTHING ON THE CONSENT AGENDA THAT HE DEEMS AS ROUTINE IN NATURE.
WE HAVE CREATED SOME EXCEPTIONS.
WE HAVEN'T SAID THAT THEY SHALL NOT.
WE'VE SAID SHOULD NOT, SO WE'RE JUST KEEPING WITHIN THAT FRAMEWORK OF SAYING THAT THIS IS BEST PRACTICES, WHICH IS FIRST READING OF ANY ORDINANCES, ITEMS CONCERNING AN ELECTION.
OBVIOUSLY ISSUANCE OF BONDS, OR A CONTRACT WHERE THE SINGLE PURCHASE IS HIGHER THAN $200,000 REGARDLESS OF WHETHER THAT ITEM IS REQUIRED OR NOT.
CURRENTLY, WE DO HAVE A PROCESS WHERE COUNCIL CAN TAKE THAT ITEM OFF OF CONSENT AGENDA.
IF YOU TAKE IT OFF THE CONSENT AGENDA AS OF GOVERNING BODY, YOU ALL RULED THAT IF YOU'RE GOING TO TAKE IT OFF AND ONLY TAKES ONE OF YOU DIDN'T HAVE IT OFF.
IF YOU WANT TO PUT SOMETHING ON THAT'S POSTED ON THE REGULAR AGENDA ONTO THEIR YOU'VE DECIDED THAT DOES REQUIRE A VOTE.
THAT MAKES SENSE TO ME FOR YOU ALL TO DO IT THAT WAY.
DID YOU WANT TO DISCUSS THIS? THEN I THINK THAT OUR CITY MANAGER, BRIAN LANGLEY, HAD SOME THOUGHTS ON THIS CONSENT AGENDA ITEM ALSO.
>> MAYOR, COUNCIL, I WOULD ASK THAT YOU CONSIDER PROVIDING SOME MORE FLEXIBILITY ON THE CONSENT ITEMS. I THINK IN GENERAL THESE WERE PROBABLY WHAT WOULD BE ON GENERAL ITEMS. BUT THERE ARE TIMES WHERE YOU MAY HAVE A FIRST READING OF AN ORDINANCE, BUT YOU'VE ALREADY DISCUSSED THE ITEM EXTENSIVELY IN A WORK SESSION, PERHAPS JUST A FEW WEEKS BEFORE THE ITEMS COMES FORWARD, AND DO YOU WANT TO HAVE TO COME BACK AND REDO THAT AS A GENERAL ITEM AGAIN, I THINK THAT'S A QUESTION FOR YOU IF YOU'D LIKE THAT.
THEN FOR THE SINGLE PURCHASES OF 200,000 OR MORE,
[00:05:04]
WE HAD SOME DISCUSSION ON THE COUNCIL WITH US, I GUESS LAST YEAR, 2021 AND IT USED TO READ A $100,000, THE COUNCIL INCREASE THAT TO 200,000.DO YOU WANT TO HAVE A SPECIFIC DOLLAR AMOUNT? I WOULD REQUEST THAT YOU DO NOT HAVE A SPECIFIC DOLLAR AMOUNT AND ALLOW US SOME FLEXIBILITY TO PLACE ITEMS ON THE CONSENT AGENDA BASED ON THE TYPE OF GOODS THAT WE'RE BUYING, WHETHER IT'S A MULTIYEAR CONTRACT, THOSE KINDS OF THINGS, THEY GIVE US DISCRETION.
AGAIN, ANY OF THESE ITEMS, AS AMANDA SAID, IF YOU WANT TO PULL IT, ANYONE OF YOU COULD PULL IT OFF OF CONSENT AGENDA AND HAVE A DISCUSSION, FULL PRESENTATION AS A GENERAL ITEM.
THOSE ARE THE THINGS I'D ASKED YOU AT IT IS YOUR POLICY, YOUR AGENDAS, WE'RE HAPPY TO DO ANYTHING THAT YOU THINK WOULD BE APPROPRIATE HERE, BUT JUST WANT TO BRING THOSE TWO ITEMS TO YOUR ATTENTION.
>> I CONCUR WITH THE CITY MANAGER ON THAT.
I THINK ITEM 1 AND ITEM 4 COULD PROBABLY BE STRUCK FROM THIS WITHOUT ANY ADVERSE EFFECT.
IT CROSSED MY MIND IS LOT EASIER TO TAKE SOMETHING OFF THE CONSENT AGENDA THAN IT IS TO ADD SOMETHING ON TO THE CONSENT AGENDA, SO MANY TIMES I'VE SEEN ITEMS COME UP, BUT THERE'S ONLY ONE ITEM OR PERHAPS TWO ITEMS AND BY THE TIME YOU TAKE A MOTION TO SECOND AND A VOTE TO PUT IT ON THE CONSENT AGENDA, YOU'VE ALREADY VOTED IT.
IT REALLY TAKES AWAY YOUR ABILITY TO STREAMLINE MEETINGS.
BUT ALL IT TAKES IS ONE COUNCIL MEMBER SAYING, TAKE THIS OFF AND IT'S OFF, SO MY INCLINATION IS TO MAKE IT MORE OF THE PREPONDERANCE OF PUTTING THINGS ON THAT MIGHT BE TAKEN OFF BY A COUNCIL MEMBER.
IF YOU THINK ABOUT, IT LOOKS GOOD TO THE PUBLIC TO SEE US TAKE SOMETHING OFF CONSENT ONCE IN AWHILE.
BECAUSE WE'D BEEN COMPLAINED ABOUT IN THE PAST THAT WE AGREE ON TOO MANY THINGS.
BUT IF ANY COUNCIL MEMBER EVER SEE SOMETHING THAT THEY'RE NOT ENTIRELY COMFORTABLE WITH ON CONSIDERED AGENDA, YOUR CONSTITUENCY, YOU TAKE IT OFF AND SEE US DISCUSS IT.
I THINK IT JUST SHOWS THAT WE'RE CARRYING OUT THE FUNCTION OF GOOD GOVERNMENT THAT WERE SUPPOSED TO BE CARRYING OUT.
I WOULD LIKE TO MAKE IT A LOT MORE FLEXIBLE FOR THE CITY MANAGER TO DECIDE WHAT HE THINKS SHOULD OR SHOULD NOT BE ON CONSENT? [NOISE]
>> I AGREE. I THINK THAT'S SMART.
I WOULD JUST ENCOURAGE THAT EVEN IF IT'S NOT SOMETHING WE WANT TO PUSH BACK AGAINST ON THE CONSENT, BUT SOMETHING WE'D JUST BELIEVED THAT THE PUBLIC MIGHT NEED TO HEAR THE PRESENTATION BECAUSE SOMETIMES READING IT AND HEARING IT ARE TWO VERY DIFFERENT THINGS, SO THAT WE'D JUST BE AWARE OF THAT, SO THAT IF WE FEEL THAT THERE NEEDS TO BE FURTHER EXPLANATION FOR THE PUBLIC, WE HAVE THAT PULLED FROM CONSENT.
I DO AGREE WITH YOU. YOU'VE BEEN GOOD ABOUT PICKING UP ON THINGS THAT REALLY SHOULD SHIFT OVER THERE.
>> IS THAT THE CONSENSUS OF THE COUNCIL AND THEN ALSO TO REMAIN WHERE ANYBODY CAN TAKE IT OFF AND THEN REQUIRING A VOTE TO PUT IT ON OR YOU WANT TO KEEP THAT ALSO IN TACT THE WAY THAT IT IS?
>> ABSOLUTELY. I CAN'T THINK OF HOW THIS COULD BE ABUSED WITH THE RIGHT COUNCIL.
THIS COUNCIL IS GOING TO BE ABLE TO KEEP AN EYE ON IT.
I DON'T SEE ANYTHING WRONG WITH THIS.
I LIKE DOING IT. I LIKE STREAMLINING.
>> THE NEXT ITEM HERE IS CONCERNING CITIZENS APPEARANCES.
JUST FOR REFERENCE, CITIZENS APPEARANCES ARE AN ITEM ON EACH POSTED AGENDA THROUGHOUT THE STATE WITH ANYBODY THAT HOLDS A OPEN MEETING, ACCORDING TO THE TEXAS OPEN MEETINGS ACT, TOM.
YOU HAVE TO ALLOW MEMBERS OF THE PUBLIC TO HAVE A PORTION OF YOUR AGENDA WHERE THEY CAN COME AND SPEAK TO COUNCIL AND THE COUNCIL MEETING IN AN OPEN MEETING ABOUT ANYTHING THAT THEY WOULD LIKE TO TALK TO COUNSEL ABOUT.
WHAT WE DID DURING COVID WAS BECAUSE ONLINE SPEAKER CARDS DID NOT EXIST BEFORE COVID, WE HAD TO COME UP WITH A WAY TO ALLOW THE PUBLIC TO STILL PARTICIPATE IN REMOTE MEETINGS WHERE THE CITY COUNCIL WAS NOT AN ATTENDANCE IN ONE GATHERING PLACE.
THAT'S WHAT WE DID. WE CAME UP WITH ONLINE SPEAKER CARDS AND WE'VE KEPT THEM ON.
NOW, I WILL TELL YOU THAT I AM A PROPONENT OF ONLINE SPEAKER CARDS WHEN IT COMES TO ITEMS THAT ARE LISTED ON THE AGENDA, BECAUSE ON THOSE ITEMS, THIS GOVERNING BODY, WILL BE TAKING FORMAL ACTION ON THOSE OUT OF THIS MEETING.
THERE IS SOME REAL CONSEQUENCES TO THOSE.
ANYTHING IN CITIZENS APPEARANCE, WELL IT'S GOOD FOR YOU GUYS TO HEAR FROM THEM AND I ENCOURAGE THE PUBLIC TO COME UP HERE AND VOICE THEIR OPINIONS EVEN IF IT'S NOT ON THE AGENDA, IT'S SOMETHING THAT NEEDS TO BE ADDRESSED, SOMETHING THAT YOU WANT THE CITY MANAGER TO BRING BACK FOR FURTHER AGENDA, I WOULD ENCOURAGE ALL OF THAT.
[00:10:04]
THIS WAS A REQUEST THAT I'VE RECEIVED.IS THAT TO CONSIDER TAKING ONLINE SPEAKER CARDS OFF FOR THE CITIZENS APPEARANCE PORTION OF THE MEETING.
THERE IS ANOTHER AVENUE FOR CITIZENS TO REACH OUT TO THE COUNCIL ALL AS ONE BODY AND THAT'S CONTACT YOUR COUNCIL THROUGH OUR WEBSITE.
WE'VE TALKED RECENTLY, WE'RE GOING TO WORK WITH DIANA'S GROUP TO PROMOTE THAT THROUGH OUR COMMUNICATIONS SO THAT EVERYBODY KNOWS THAT, AND THEN WE'LL PUT THAT ON THE WEBSITE IN A MORE PROMINENT LOCATION.
WHAT THAT DOES IS ALLOW ANYBODY TO TALK TO THE FULL COUNCIL, NOT JUST ONE-ON-ONE, NOT ONE DIRECTED, BUT THE FULL COUNSEL AND IT'S 24, 7.
YOU CAN SEND ONE AT TWO O'CLOCK IN THE MORNING ON A SUNDAY NIGHT IF THAT'S WHAT THEY WANT TO, BECAUSE SOMETHING'S HAPPENED IN THEIR NEIGHBORHOOD, AND THEN ANY ONE COUNCIL MEMBER CAN REACH BACK OUT TO THE CITY MANAGER, FORWARD THAT ONTO THE CITY MANAGER AND SAY, WOULD YOU PLEASE TAKE CARE OF THIS OR HOW CAN WE RESOLVE THIS OR PUT IN PLACE THIS ON ANOTHER AGENDA BECAUSE IT HAS THE SAME EFFECT AS WHAT SOMEBODY THAT COMES UP HERE TO THE PODIUM THAT WOULD HAVE TO SPEAK TO MEMBERS OF THE COUNCIL.
BUT AGAIN, THIS IS COMPLETELY UP TO THE COUNCIL.
THIS IS NOT STAFFS VENUE, IT'S NOT OUR AUTHORITY TO SAY WHEN THEY CAN AND CAN'T SPEAK ON THAT.
THE ONLY OTHER THING I DID WANT TO ADD IN HERE IS BECAUSE WE DO HAVE THE ABILITY FOR THE PRESIDING OFFICER, WHICH WE DID NOT STATE, THAT THEY MAY GRANT ADDITIONAL TIME, AND WE'VE SEEN THAT IN THE PAST QUITE A BIT WHERE WE'VE HAD SOME ITEMS THAT CREATE THIS A LITTLE BIT MORE DISCUSSION.
RIGHT NOW THE WAY THAT IT STANDS, IT'S IF SOMEBODY COMES UP HERE, THEY HAVE THREE MINUTES AND THAT'S IT.
THEN LET'S SAY THE NEXT SPEAKER COMES UP, WE'VE SEEN THIS TIME AND TIME AGAIN, AND THEN THE NEXT FIGURE COMES UP AND BRINGS UP ANOTHER POINT, AND THAT FIRST SPEAKER WOULD LIKE TO JUST COME BACK AND SAY ONE OR TWO MORE THINGS OR ASK FOR CLARIFICATION ON THAT, AND THE WAY THAT OUR RULES STATE, EVEN THOUGH WE'VE BEEN FLEXIBLE, I JUST WANTED TO PUT IT IN WRITING THAT WE ARE FLEXIBLE ON THAT, AND THAT WE REMAIN FAIR TO EVERYBODY ELSE, IF YOU'RE GOING TO GIVE ADDITIONAL TIME TO SOMEBODY DURING A MEETING, YOU'RE GOING TO PROBABLY NEED TO DO THAT ACROSS THE BOARD FOR EVERYBODY THAT'S IN ATTENDANCE.
I WANTED JUST STATE HERE EVERY TIME THIS HAS HAPPENED FOR MORE TIMES, I TYPICALLY ASK COUNSEL HOW THEY FEEL ABOUT THAT.
UNLESS I FEEL CERTAIN THAT THEY NEED TO, BUT I'LL ALWAYS BE PREPARED TO LOOK ME, SAY YES OR NO OR WHATEVER.
I DON'T CONSIDER YOU GUYS ON THIS. OKAY.? I THINK I WOULD DIFFERENTIATE HERE BETWEEN GRANTING ADDITIONAL TIME TO A CITIZEN APPEARANCE ITEM THAT'S NOT POSTED ON THE AGENDA AS OPPOSED TO ITEMS THAT ARE POSTED FOR GENERAL DISCUSSION.
I THINK IN THOSE CASES OF ITEMS POSTED FOR DISCUSSION THAT YOU SHOULD HAVE PLENTY OF LATITUDE AND SHOULD EXERCISE IT TO LET PEOPLE SPEAK PRO OR AGAINST, THAT'S A GOOD IDEA.
BUT AS FAR AS CITIZEN APPEARANCES, I FEEL PEOPLE WHO MAKE THE EFFORT TO COME DOWN HERE SHOULD KNOW THAT THEY HAVE A FAIRLY STRICT THREE MINUTE TIME LIMIT TO COME AND ADDRESS THE COUNCIL ON SOMETHING THAT THEY JUST WANT TO TALK ABOUT DOES NOT OPPOSED TO THAT ITEM.
THERE'S NOT LIKELY TO BE A SITUATION WHERE YOU'D GRANT ADDITIONAL TIME TO ONE PERSON TO ANOTHER BECAUSE IT'S UNLIKELY THAT ANY TWO PEOPLE WOULD COME IN AND TALK ABOUT SOMETHING.
I FEEL IF YOU DON'T PUT A PRETTY HARD LIMIT ON CITIZEN APPEARANCE ITEMS THAT WE'LL JUST HAVE PEOPLE THEY'VE COME AND TALK AND TALK AND FORCE YOU TO HAVE TO BE RUDE TO TELL THEM TO.
I THINK THERE'S SOME TRUTH IN THAT, BUT ALSO AT THE LAST COUNCIL MEETING, WE ALSO HAD THE MARINES TALKING ABOUT TOYS FOR TODD'S.
I WOULDN'T NECESSARILY WANT TO CUT THEM OFF AT THE THREE-MINUTE MARK.
THAT'S ONE OF THOSE THINGS THAT WE HAVE TO LOOK AT.
CERTAINLY, THEY WANT TO COME DOWN AND FILIBUSTER OUR MEETING, WE DON'T WANT TO LET THAT GO ALL NIGHT LONG, BUT AT SAME TIME, DO WE WANT TO CUT OFF THE TOYS WERE TAUGHT, SO IT'S A HARD THING TO MAKE A DECISION ON.
I DON'T DISAGREE. YOU'RE RIGHT THERE.
BUT I FEEL LIKE IF WE PUT A STANCE OUT EXCEPT IN UNUSUAL CIRCUMSTANCES, WE WOULD WANT TO HOLD IT TO A THREE-MINUTE LIMIT.
I THINK IT'LL JUST MAKE THE MEETINGS GO BETTER.
I THINK THAT'S FAIR. THEY BROUGHT TWO SPEAKERS, SO I GAVE HIM SIX MINUTES.
YOU CAN TELL IN THEIR TONE OF VOICE IF THEY'RE SINCERE, ABOUT SEVEN OR SO? YEAH.
I MIGHT LIKE KNOWN YOU GUYS A LITTLE BIT ON THAT.
I'LL DRAW THE LINE OR MOST OF IT.
I THINK WHAT I WANTED TO WHEAT SPEAKING OF CONNECT WITH COUNCIL, WE RECEIVED SOMETHING VIA OUR CONNECT WITH COUNCIL AND HAD SOME GOOD FEEDBACK AND INSIGHT AS TO THESE ITEMS THAT WE'RE DISCUSSING TODAY, AND I WANTED TO TAKE THEM INTO CONSIDERATION THAT NOT BEING ABLE TO RECEIVE ONLINE SPEAKER CARDS FOR THINGS THAT ARE NOT POSTED.
IF IT'S THAT IMPORTANT TO THEM, THEY CAN COME DOWN AND THAT JUST TAKES AWAY FROM I'M NOT TRYING TO HUSH ANYBODY, I HAD INTERRUPTED AN ONLINE CARD COUPLE OF MONTHS BACK,
[00:15:02]
BUT IT WAS MOSTLY OVER A LEGAL ISSUE THAT I FELT MAYBE COULD STEP INTO BOUNDARIES OF SOMETHING THAT'S STILL IN THE LEGAL SYSTEM.BUT I DO THINK WE'D KEEPING IT TO POST AGENDAS AND I DON'T THINK THAT THAT WOULD CUT OFF ANYBODY ESPECIALLY THOSE WHO CAN'T GET HERE, THE ELDERLY WHO MAY HAVE A COMMENT ON A DEVELOPMENT APPLICATION OR A GENERAL ITEM THAT WOULD BE PERFECTLY FINE.
AS I SAY SPEAKING, IF WE DO HAVE ONLINE SPEAKER CARDS TODAY FOR THESE ITEMS TOO
>> I THINK WE'RE LONG PAST THE FEAR OF COVID AT THIS POINT, THEY CAN COME DOWN TO COUNSEL, THEY NEED TO WEAR A MASK.
WE STILL SEE PLENTY OF PEOPLE IN HERE WHEN THEY HAVE CONCERNS AND I HAVE FAMILY THAT HAS ILLNESSES AND THEY WEAR THEIR MASKS WHEN THEY'RE OUT AND ABOUT AND NO MATTER WHAT THEY HAVE TO SAY, GOOD OR BAD, IT DOESN'T MATTER.
I STILL THINK IT SHOULD NOT BE DONE VIA AN ONLINE SPEAKER CARD.
THERE WAS A CONCERN ABOUT THE 30-MINUTE CUTOFF FOR POSTED AGENDAS.
I BELIEVE THAT IS FOR THE SAKE OF YOU GUYS BECAUSE ONCE THE MEETING IS UNDERWAY, IT'S VERY DIFFICULT FOR YOU.
>> THE WAY THAT ONLINE SPEAKER CARDS COME IN IS VIA EMAIL.
IT'S AN EMAIL DISTRIBUTION THAT GOES TO MYSELF AND MONICA AND THEN OUR TWO OTHER EMPLOYEES THAT ARE IN THERE AND THEN ALSO THE DEPUTY CITY ATTORNEY.
IF WE'RE IN THE MEETING AND MONICA IS TAKING MINUTES AND I'M READING THE AGENDA, I WILL MISS SOMEBODY'S EMAIL THAT COMES IN FIVE MINUTES AFTER THE MEETING HAS STARTED.
THEN I'VE DONE A DISSERVICE TO THAT CITIZEN BY NOT READING THEIR CARD DURING THE MEETING.
I WOULD NEVER KNOW THAT UNTIL AFTER THE MEETING WHEN I HAD A TIME TO CHECK MY EMAILS.
>> THIS COUNCIL LAST TIME DECIDED THAT WAS THE POINT THEY WANTED TO 30 MINUTES.
THERE ARE MANY CITIES THAT CUT YOU OFF, EITHER 24 HOURS AHEAD OF TIME TO EVEN SIGN UP FOR BEING SPEAKERS, OR AS MUCH AS IF IT'S A FIVE O'CLOCK MEETING, YOU HAVE TO HAVE IT BY TWO O'CLOCK.
THAT'S FOR THEIR SCHEDULING IN US AND FOR ME, THE POINT OF CUTOFF IS SO THAT I DON'T MISS ANYBODY'S ONLINE SPEAKER CARD.
THEN I'VE READ FIVE OF THEM AND THERE'S SIX THAT CAME IN.
I MISSED THE ONE, AND THEN THEY FEEL LIKE THEY DIDN'T GET THEIR FAIR TIME TO TALK TO COUNCIL.
>> HOW DO WE DETERMINE IF THE SPEAKER CARD IS RELATED TO AN AGENDA ITEM OR IF IT'S JUST A RING?
>> THERE'S A POINT THERE WHERE THEY CAN TELL US WHAT AGENDA ADD IS.
IT MIMICS OUR SPEAKER CARDS THAT WE HAVE HERE IN PERSON.
EVERYTHING THAT WE ASK A PERSON WHO'S IN ATTENDANCE TO FILL OUT IN THIS SPEAKER CARD, WE ASK FOR THEM TO DO THAT ON THE ONLINE SPEAKER CARD.
>> I'M IN FAVOR OF KEEPING THE ONLINE SPEAKER CARDS, BUT LIMITING KNOW SPECIFICALLY TO THE AGENDA ITEMS AS WELL.
I'VE GOT A COUPLE OF DIFFERENT REASONS.
OBVIOUSLY, THE ONES THAT WE'RE LOOKING AT, BUT AT THE SAME TIME, IF A CITIZEN HAS A GREAT CONCERN, I DON'T WANT THEM WAITING UNTIL THE FIRST OR THIRD MONDAY OF THE MONTH TO GET THAT ADDRESSED.
I WANT THEM TO REACH OUT TO COUNCIL, REACH OUT TO CITY STAFF, WHATEVER IT IS SO WE CAN HANDLE THIS IN A TIMELY MANNER.
I DON'T KNOW THAT IT PROVIDES THE BEST SERVICE HAVING THEM WAIT UNTIL THEN.
IF THEY WANTED THE SPEAKER CARD JUST EVENT AND YELL AND SCREAM THEN, THAT'S NOT WHAT COUNCILS FOR ANYWAY.
I BELIEVE THAT WE KEEP THE ONLINE SPEAKER CARD, BUT LIMITED STRICTLY TO AGENDA ITEMS ONLY.
>> AS FAR AS I'M CONCERNED, YOU SAID ALL OF THE ONLINE SPEAKER CARDS CAME WITH THE ADVENT OF COVID.
I WILL SAY THIS, THAT THERE WERE CONCERNED ABOUT ELDERLY, 80 YEARS OLD, THEY'RE GOING TO USE CONTACT COUNCIL.
THERE IS THAT AVENUE, AND ALSO WE'LL HAVE TO ASSUME IF IT'S A AGENDA ITEM, THEY'VE READ THE AGENDA, SO THEY CAN CONTACT US WITH THAT ON THE CITY WEBSITE.
I'M NOT FOR KEEPING THE ONLINE.
>> HOW DOES COUNCIL FEEL ABOUT ALLOWING THE PRESIDING OFFICER TO GRANT THE ADDITIONAL TIME HERE IN THIS SECTION? I HAVE A NEW SECTION, I'M GOING TO SHOW YOU NEXT THAT'LL DRESS THAT TOO.
BUT FOR CITIZENS APPEARANCE TO ALLOW THE PRESIDING OFFICER TO GRANT ADDITIONAL TIME.
>> NO. HERE IN THIS CITIZENS APPEARANCE PORTION, HOW DOES COUNCIL FEEL ABOUT THAT?
>> THREE FOR CITIZENS APPEARANCE, SO WE'LL STRIKE THAT.
[00:20:04]
>> THEY WILL BE ALLOWED THREE MINUTES OR THEY WILL NOT?
>> WILL BE ALLOWED THREE MINUTES AND NOTHING IS SAID ABOUT BEING GRANTED ADDITIONAL TIME.
>> UNDER ONE ALL THE RED I WILL JUST TAKE THAT OUT.
INSTEAD OF ADDING THAT IN, I WILL JUST TAKE THAT OUT OF THAT PORTION.
I WOULD SAY THIS OTHER THING AND COUNCIL CAN HELP ME GET THIS WORD OUT TOO AND WE'LL DO THIS.
IF SOMEBODY LIKE TOYS FOR TAUGHT WANTS TO SPEAK TO COUNCIL AND GIVE A PRESENTATION, FOR ME IT WOULD BE EASIER IF THEY WOULD JUST LET US KNOW.
WE JUST STICK THAT ON THE PRESENTATION PORTION OF THE COUNCIL MEETING AND THEREFORE, THEY'RE NOT TIMED.
THEY'RE NOT HAVING TO FILL OUT A SPEAKER CARD, ALL ANNOUNCED THEM FORMALLY.
I THINK THAT WOULD ALSO HELP WITH WHATEVER THEIR CAUSES COMING FORWARD.
RELAY FOR LIFE WAS A GREAT EXAMPLE THAT USED TO DO THAT EVERY YEAR.
JUST TELL US, HEY, WE'RE GOING TO DO OUR KICKOFF.
ALL WE WANT TO DO IS JUST TELL EVERYBODY WHEN WE'RE DOING OUR KICKOFF AND HANDOUT T-SHIRTS OR SOMETHING, WE JUST LIST THEM UNDER THE PRESENTATION PORTION OF THE AGENDA.
THERE ARE ANNOUNCED, THEY GET TO DO WHATEVER THEY WANT.
PICTURES HOWEVER THEY WANT TO DO THAT, AND SO THIS LIKE TOYS FOR TAUGHT PROBABLY WOULD'VE BEEN BETTER UNDER PRESENTATIONS, AND THEN WE COULD HAVE DONE A LITTLE BIT MORE THERE.
>> I WAS MAKING THE JIMMY I'M SORRY GO AHEAD.
>> MARCH FOR MEALS WITH MEALS ON WHEELS.
WE WOULD DO THAT IN THE MONTH OF MARCH.
PREVIOUS COUNCILS WOULD, THERE WAS A PRESENTATION AND IT WOULD BE LISTED ON THE AGENDA AND THEY WOULD PRESENT THE AWARENESS FOR SENIOR MEAL SERVICE.
I'VE GONE BACK AND FORTH ON THE ONLINE SPEAKER CARDS FOR CITIZENS APPEARANCES, JUST THEIR MULTITUDE OF REASONS.
I REALIZED THAT THEY CAME FORWARD BECAUSE OF COVID.
I DON'T THINK COVID IS NOT GONE.
IN FACT, I JUST GOT BACK FROM DISNEY WORLD AND EVERY FAMILY I KNOW THAT WENT TO DISNEY WORLD, BROUGHT BACK SOMEBODY WITH COVID.
IT'S STILL AROUND AND IT'S STILL PREVALENT.
BUT ALSO AS COUNCIL MEMBER PAYNE MENTIONED TO THE PREVIOUS COUNCIL MEMBER WHO CONTACTED ALL COUNCIL AND HE SENT US SOME VERY GOOD INSIGHT AND PERSPECTIVE OF HIS SERVICE AS A VOLUNTEER WITH MEALS-ON-WHEELS.
THERE'S A POPULATION OF OUR COMMUNITY AND I THINK OF MR. LIVINGSTON WHO CAME AND TALKED ABOUT, HEY, HE HAD A QUESTION ABOUT TRASH PICKUP AND IT WASN'T AN ITEM THAT IT WAS ON OUR AGENDA, BUT HE DIDN'T KNOW.
CAN I PUT MY TRASH OUT BEFORE 7:00 AM I THINK WAS HIS QUESTION.
I JUST HAVE HESITATION ABOUT LIMITING RESIDENT'S OPPORTUNITY TO INTERACT WITH COUNSEL.
BUT I THINK AS LONG AS WE COULD REALLY PUBLICIZE THE CONTACT OF COUNCIL THAT IT GOES TO EVERY SINGLE ONE OF US THAT YOU DON'T HAVE TO HAVE A CONNECTION WITH ANY PARTICULAR INDIVIDUAL.
IT WILL REACH ALL OF US AND GET A TIMELY RESPONSE FROM US AND/OR STAFF, WHICHEVER IS APPROPRIATE.
I THINK JUST REALLY PUBLICIZING THE OPPORTUNITIES FOR CITIZENS TO INTERACT WITH US AND THAT IT DOESN'T HAVE TO ONLY BE THE FIRST OR THIRD MONDAY.
I WOULD FEEL MORE CONFIDENT IN REMOVING THAT ACCESS POINT BECAUSE I THINK WHEREAS THE PARTICULAR AGENDA ITEMS MAKES TOTAL SENSE.
THEY'VE LOOKED AT THE AGENDA, THEY'VE IDENTIFIED A QUESTION THAT THEY HAVE OR THEY HAVE A CONCERN THAT THEY WANT TO SHARE VERSUS JUST, AM I ALLOWED TO PUT MY TRASH OUT BEFORE 7:00 AM? WHATEVER IT MAY BE, A GENERAL ITEM THAT DOESN'T NECESSARILY HAVE TO COME IN TO ASK ALL OF US.
>> THAT'S A GREAT EXAMPLE OF HAVING TO WAIT TO THE FIRST OR THIRD OF THE MONTH IF YOU COULD DO IT AT ANY POINT ON A FRIDAY NIGHT WHEN YOU'RE THINKING ABOUT IT.
CAN I PUT IT OUT ON MONDAY OR NOT? YOU COULD SEND OUT.
IN THE CONTACT YOUR COUNCIL ALSO GOES TO THE CITY MANAGEMENT TEAM ALSO.
THERE'S LOTS OF TIMES WHERE THEY'LL FORWARD IT ONTO SOME STAFF MEMBER TO TAKE CARE OF EVEN ON THE WEEKENDS.
>> I CERTAINLY HEAR WHAT RONNIE'S SAYING WHENEVER YOU MENTIONED THAT YOU'RE ACTUALLY LOOKING AT IT, YOU'RE STUDY IT AND THAT'S WHY YOU'RE SUBMITTING THE CARD IN.
BUT I THINK THERE'S REASONS WHY WE WOULD WANT TO CONTINUE THAT.
YOU CAN'T GET A BABYSITTER TO COME DOWN OR MAYBE THE KIDS ARE SICK.
YOU DON'T WANT TO BRING THEM DOWN.
THERE'S A LOT OF REASONS A PERSON MAY NOT BE ABLE TO ATTEND COUNCIL IN PERSON, BUT THEY ARE PASSIONATE AND THEY HAVE A GREAT NEED TO BE ABLE TO SPEAK ON A PARTICULAR AGENDA ITEM.
THEY MAY HAVE TO WORK LATE WORK HOURS.
THERE'S A LOT OF THINGS THAT CAN COME INTO PLAY THAT WOULD PREVENT SOMEBODY FROM BEING ABLE TO COME IN.
I WANT TO MAKE SURE THAT THEIR VOICES GET HEARD.
THAT'S THE REASON I WANT TO KEEP IT FOR THE AGENDA ITEM TO BE ABLE TO DO IT.
>> WHICH WAY ARE WE GOING NOW?
>> I WAS GOING TO SAY WHAT I'VE HEARD FROM COUNCIL ON THIS ONE IS TO REMOVE THE ONLINE SPEAKER CARDS FOR THE CITIZEN APPEARANCE PORTION.
I'M GOING TO SHOW YOU THE NEXT SECTION, WHICH I'M PROPOSING THIS BRAND NEW SECTION THAT WE'LL DEAL WITH ONLINE SPEAKER CARDS FOR POSTED AGENDA ITEMS.
[00:25:02]
>> DO WE NEED TO PUT THIS ON HOLD UNTIL WE HEAR THE NEXT PAGE? [LAUGHTER]
>> WELL, NO. I WAS GOING TO SAY FROM THIS PAGE, THEN WE'RE GOING TO NOT ALLOW THE EXTRA ADDITIONAL TIME DURING CITIZENS' APPEARANCES.
WE'LL JUST ENCOURAGE PEOPLE TO USE CONTACT YOUR COUNCIL, WE'LL GO THROUGH COMMUNICATIONS DEPARTMENT TRY TO GET THAT OUT.
WE'LL TRY TO GET THAT MORE PREVALENT ON OUR WEBSITE CAUSE IT IS A LITTLE HIDDEN AND I KNOW THERE'S LIMITED SPACE ON THAT FRONT PAGE, BUT I'LL WORK WITH DEANNA TO TRY TO CLEAR UP JUST A SMALL PORTION.
>> WE'RE STRIKING THIS, BUT MAYBE NOW.
>> BUT I ALSO DON'T THINK IT SPECIFIES.
IT SAYS, CONTACT YOUR COUNCIL, BUT IF IT REALLY EXPLAINS THAT IT CONTACTS.
IF YOU SEND ONE E-BLAST TO ALL OF US WE'LL RECEIVE THE EXACT SAME MESSAGE BECAUSE RIGHT UNDERNEATH THAT IT'S LIKE EMAIL PLACE 1, EMAIL PLACE 2, AND SO THERE'S SOME [OVERLAPPING] I DON'T UNDERSTAND.
>> WE'LL WORK WITH MARKETING THAT.
CONTACT YOUR COUNCIL, I THINK HAS BEEN AROUND PROBABLY ABOUT SIX YEARS.
WE HAVE CHANGED IT FROM PLACE TO PLACE AND TRIED TO BRING IT FORWARD.
MUCH LIKE POLICIES, AVENUES THAT WE HAVE AVAILABLE TO THE COMMUNITY, WE NEED TO BE REVISITING THOSE EVERY YEAR TOO, TRY TO GET THOSE, THAT WORD OUT THERE.
I'M PROPOSING A BRAND NEW SECTION HERE, AND THAT'S F RIGHT UNDER THE E CITIZENS' APPEARANCE.
WHAT THAT IS IS ADDRESSING WHAT WE JUST TALKED ABOUT WHEN IT HAS TO DO WITH ITEMS THAT ARE LISTED ON THE AGENDA OR PUBLICIZED OR ADVERTISED AS A PUBLIC HEARING.
THAT IF YOU DO THAT YOU HAVE TWO OPTIONS TO SUBMIT TO COUNCIL, AND THAT'S GOING TO BE EITHER IN-PERSON OR THE ONLINE SPEAKER CARDS.
WHILE THEY'RE REMOVED FROM CITIZENS' APPEARANCE, WE'VE GOT THEM HERE AND THERE AND WE WANT THEM TO FILL OUT A SPEAKER CARD.
THOSE RULES STILL APPLY THE SAME EXACT WAY THAT WE HAVE THEM RIGHT NOW.
I'VE JUST PUT THEM IN WRITING.
THAT IS, TOMAH SAYS YOU HAVE TO ALLOW PEOPLE TO SPEAK ON ANY ITEM LISTED ON THE COUNCIL AGENDA.
THIS SAYS THAT YOU HAVE TO LET THEM SPEAK, BUT EACH GOVERNING BODY IS ALLOWED TO PUT ANY KIND OF PROCEDURES AND RULES IN PLACE THAT THEY FEEL IS NECESSARY OR REASONABLE OR IN STEP WITH THEIR COMMUNITY.
THESE ONLINE SPEAKER CARDS WOULD BE RIGHT HERE.
JUST SO YOU ALL KNOW, I HAVE HAD A CHANCE TO BE OUT IN THE STATE RECENTLY AND WE ARE PROBABLY ONE OF VERY, VERY FEW CITIES THAT ALLOW ONLINE SPEAKER CARDS AT ALL.
I'M REALLY PROUD THAT WE DO ALLOW THEM.
>> ONE OF THE ISSUES I HAVE ON SOME OF THE SPEAKERS WHO GET UP THERE, THEY GET REPETITIVE IN THEIR TALKING [NOISE], AND I DON'T KNOW HOW TO HANDLE THAT JUST SAYING.
>> IF YOU LOOK AT RULE NUMBER 2 FOR SPEAKERS, EVEN IF IT'S ON AN AGENDA ITEM, THEY'RE GOING TO BE GIVEN THREE MINUTES TO SPEAK.
HOWEVER, THIS IS WHERE WE ADDED IN THAT LITTLE SECTION THAT THE PRESIDING OFFICER MAY GRANT ADDITIONAL TIME.
WE CAN STRIKE THAT FROM THERE TOO, AND WE CAN JUST SAY THAT THEY GET THE THREE MINUTES TO SPEAK.
IT'S UP TO THE COUNCIL COMPLETELY ON HOW YOU WANT TO DO THAT.
I AGREE WITH YOU, MAYOR, AND IT'S DIFFICULT CAUSE IF YOU ALLOW SOMEBODY ADDITIONAL TIME, YOU NEED TO REMEMBER THAT IN
>> MAINTAINING FAIRNESS FOR SPEAKERS, WHICH IS WHAT WE ALWAYS WANT TO DO, FAIRNESS WHEN EVERYTHING THAT WE DO.
THEN YOU WOULD SAY FOR THAT MEETING, YOU WOULD WANT TO GIVE ANYBODY THAT WANTED MORE TIME THEN YOU COULD GET QUITE FAR DOWN THE LINE WITH SPEAKERS [LAUGHTER]
>> I LIKE KEEPING IT TO THREE MINUTES.
I'M REALLY [NOISE] NERVOUS, AND MARK CAN BACK ME UP ON THIS WAR, BUT PRECEDENT.
THE ONE THING YOU DON'T WANT TO DO IS SAY PRECEDENT, AND OUR THREE-MINUTE RULE GOES OUT THE WINDOW THE MINUTE YOU START GRANTING FOUR OR FIVE MINUTES, MATT. IT JUST DOES.
WE NO LONGER HAVE A THREE-MINUTE RULE.
IT'S NOT THE WAY THE LAW IS STRUCTURED.
IT'S NOT WHAT'S IN WRITING, IT'S WHAT'S IN PRACTICE.
IF I'M SAYING ANYTHING WRONG, MATT, CORRECT ME ON IT.
BUT SO WE HAVE TO BE CAREFUL ON WHAT WE DO IN PRACTICE.
I WANT TO MAKE SURE THAT OUR IN-WRITING MATCHES OUR IN-PRACTICE.
THAT'S WHY I WANT TO KEEP IT AT THREE MINUTES.
>> I'M GOING TO GO ON [LAUGHTER] A LITTLE BIT MORE ABOUT ITEM 3 HERE.
>> REFERRING BACK TO OUR GOOD FRIEND WITH THE CELL PHONE TOWER, [LAUGHTER] I CANNOT FORGET THAT SITUATION AND [OVERLAPPING] I DON'T KNOW HOW TO ADDRESS THE ISSUE.
BUT WHEN SOMEONE'S SUBMITTED 50 PAGES OF STUFF AND THEN WANTS TO READ 50 PAGES TO US DURING THE MEETING AND THAT WE'VE ALREADY SEEN, I THINK THE BEST WAY WOULD BE TO PUT SOME WORDING IN THERE THAT APPLICANTS SHOULD TRY TO
[00:30:05]
BE SUCCINCT TO THE POINT BRIEF AS POSSIBLE. BECAUSE.>> WELL, WE [INAUDIBLE] SOME LANGUAGE THAT SAYS WE ENCOURAGE THEM TO BE BRIEF OR WE ENCOURAGE THEM TO CONTACT THE COUNCIL AHEAD OF TIME WITH ANY KIND OF EXTRA, BUT I KNOW THAT THE CITY ATTORNEY IS GOING TO JUMP IN HERE BECAUSE ITEM 3 IS ON HERE BECAUSE ALAN TAYLOR HAS ALWAYS TOLD ME THAT AN APPLICANT IS ALLOWED ANY AMOUNT OF TIME THAT THEY DEEM REASONABLE TO PRESENT THEIR CASE TO THE CITY COUNCIL, ESPECIALLY WHEN IT HAS TO DO WITH A PUBLIC HEARING.
>> I THINK WE CAN ASK THEM TO BE JUDICIOUS WITH THEIR TIME.
HOWEVER, IT'S GOOD TO KEEP IT OPEN IT AND LOCK THAT BECAUSE IT'S ON A CASE-BY-CASE BASIS.
IF WE HAVE SOMETHING THAT'S EXTREMELY COMPLICATED, THEY NEED TO BE GIVEN THE TIME TO EXPLAIN IT THOROUGHLY AND GIVEN THE COMPLEXITY OF CASES, IT MAY TAKE 50 MINUTES ONE DAY, THOUGH I THINK IT'S PRETTY RARE HERE.
IF WE WANT TO ADD A LINE THAT THEY'LL BE JUDICIOUS WITH THE COUNCIL'S TIME, I THINK THAT WOULD BE APPROPRIATE.
>> I MEAN, IF I WERE SPEAKING DIRECTLY TO THE APPLICANTS, I WOULD ENCOURAGE THEM TO TURN IN THEIR INFORMATION TO BE SUBMITTED TO THE COUNCIL IN WRITING OR IN GRAPHIC FORM OR WHATEVER TO EXPLAIN THEIR POINTS SO THAT WE'RE NOT TRYING TO GET POINTS ACROSS DURING THE ACTUAL MEETING.
GIVE US AN OPPORTUNITY TO READ THE MATERIAL, LOOK AT THE MATERIAL, AND THEN BE ON HAND IN ORDER TO EXPLAIN, ANSWER QUESTIONS, EXPAND ON ANY NEW INFORMATION THAT'S BECOME AVAILABLE SINCE THE AGENDA WAS POSTED, AND SUCH THINGS. BUT [OVERLAPPING]
>> WELL, I WAS GOING TO SAY, I THINK WHAT WE HAVE IN PLACE RIGHT NOW IS THAT THESE APPLICANTS ARE HANDING IN WRITTEN GRAPHICS EXPLANATIONS, APPLICATIONS, ANYWAY THAT THEY FEEL.
THEY'RE HANDING THOSE INTO STAFF, TO VERY BEGIN WITH, AND THEN WE'RE INCORPORATING THOSE INTO AGENDA ITEMS, INTO YOUR AGENDA PACKETS THAT ARE COMING FORWARD.
I THINK THAT WAS AN EXCEPTION WITH THIS GENTLEMAN WHO BROUGHT FORWARD THE [OVERLAPPING] IT WASN'T 50 PAGES.
IT WAS [LAUGHTER] A LOT MORE THAN THAT.
YOU'RE BEING VERY KIND TO HIM.
I DO THINK THAT WE NEED THAT THIS COUNCIL CAN SAY WHAT THEY BELIEVE IS REASONABLE.
THAT'S WHY I PUT THERE ALLOWED REASONABLE TIME.
BUT IF WE WANT TO ADD THE WORD JUDICIOUS TIME, I MEAN, I DON'T KNOW HOW WE CAN DO THAT.
IF THEY HAVE HANDOUTS TO GIVE THAT WE'RE NOT PRESENTED TO CITY STAFF PRIOR TO THE COUNCIL MEETING, WE CAN ADDRESS THOSE, CORRECT, MATT?
>> YEAH, I THINK IT WOULD BE MAYBE A GOOD IDEA TO SAY IF THEY HAVE FORGOTTEN WITH COMPLEX TOPIC AND THEY WOULD LIKE TO TURN IN MATERIALS, RELEVANT MATERIALS, IN FIVE DAYS BEFORE THE COUNCIL MEETING LIKE WE DO THE REST OF THE AGENDA PACKET.
THAT WOULD BE ENCOURAGED OR SOMETHING ALONG THOSE LINES.
>> I WOULD SAY THEY'RE FREE TO SUBMIT ANYTHING THEY LACK BEFORE THE MEETING FOR COUNCIL'S CONSIDERATION, BUT TRY TO ENCOURAGE THEM TO USE THEIR ACTUAL PRESENTATION TIME DURING THE MEETING JUST TO OUTLINE KEY POINTS AND ANSWER QUESTIONS OR REVEAL NEW INFORMATION THAT'S BECOME AVAILABLE.
[INAUDIBLE] AGENDA [INAUDIBLE].
>> WE CAN ADD, I'LL WORK WITH MATT, BUT MAYBE SOME WORDING ALONG THERE THAT WE CAN ADD IN THERE THAT'S GOING TO ENCOURAGE THEM TO USE THEIR TIME BEFORE COUNCIL TO ANSWER QUESTIONS AND TO CLARIFY ANYTHING OR TO PROVIDE ADDITIONAL INFORMATION THAT WASN'T AVAILABLE BEFORE.
THAT WAY WE'RE PUTTING THEM ON NOTICE TO BE READY AND TO BE SUCCINCT IN WHEN THEY COME BEFORE.
HOW DOES THE REST OF THE COUNCIL FEEL ABOUT ANY OF THAT?
>> TO QUOTE PAUL SIMON, I'VE GOT TO SHORTENED SPAN OF ATTENTION [LAUGHTER].
ON ITEM FOUR, ONLINE SPEAKER CARDS ARE LIMITED AS TO THE NUMBER OF CHARACTERS YOU CAN SUBMIT.
I KNOW WE HAD SOMEONE THAT CAME AND ATTEMPTED A FILIBUSTER BY TURNING IN MULTIPLE THINGS THAT YOU WERE THEN OBLIGATED TO READ EXCEPT FOR A COUNCIL MEMBER OBJECTING AND TAKING [OVERLAPPING].
SHOULD WE HAVE SOME WORDING THAT SPEAKER CARDS SHOULD BE LIMITED TO THE AMOUNT OF INFORMATION THAT CAN BE READ IN A NORMAL VOICE WITHIN THREE MINUTES? [NOISE] [LAUGHTER].
I READ FAST, SO THREE MINUTES IS A LONG TIME FOR ME. [LAUGHTER] [OVERLAPPING] TO THAT OR WHAT ABOUT LIMITED TO ONLY ONE SPEAKER CARD PER INDIVIDUAL? THAT WHETHER OR NOT SUBMITTED 15 OR 20 SPEAKER CARDS.
WE DO HAVE A CHARACTER LIMIT ON THOSE, SO WE DO AND WHAT YOU'RE TALKING ABOUT IS A SPEAKER WHO BECAUSE WE HAD A CHARACTER LIMIT TURNED IN FOR, SO IT WAS ONE OF FOUR, TWO OF FOUR, THREE OF FOUR SO THAT THEY COULD GET MORE THERE.
THAT JUST SEEMS MAYBE THEY NEED TO MAKE SOMETHING ELSE.
I'M PUTTING A DISCLAIMER ON THERE JUST SAYING THAT ONLY ONE SPEAKER CARD CAN BE SUBMITTED BECAUSE MORE THAN LIKELY THE CHARACTER LIMITATION IS BASED UPON STANDARD READING.
[00:35:04]
ANYWAY, FILIBUSTERING RING IS NOT SOMETHING WE NEED TO HAVE HAPPEN.[LAUGHTER] IT CAN HAPPEN THAT WAY.
IT DOESN'T GET US ANY CLOSER TO MAKING A DECISION.
SIR, ANYBODY ELSE THAT WANTED TO SAY ANYTHING ABOUT THIS? AS LONG AS WE SPECIFY PER ITEM.
HAVE WE EVER HAD AN ISSUE OF NON-BURLESON RESIDENT SENDING IN SPEAKER CARDS? I'M GOING TO LET THE CITY ATTORNEY SAY THIS BECAUSE I'LL TELL YOU. IT CAN'T.
ANYBODY CAN SPEAK TO THIS GOVERNING BODY IN A TEXAS OPEN MEETINGS REGARDLESS OF IF THEY LIVE HERE, LIVE OUT OF STATE.
IT DOESN'T MATTER WHO THEY ARE.
THEY HAVE THE RIGHT TO COME AND ADDRESS THIS GOVERNING BODY.
WE CANNOT ASK THEM FOR THEIR NAMES.
WE ASK THEM FOR THEIR NAMES, BUT THIS IS ALL IN COURTESY.
WE'RE TRYING TO KEEP RULES OF ETIQUETTE IN PLACE.
BUT LEGALLY, WE'VE HAD THAT BEFORE.
SOMEBODY CAN COME UP HERE AND JUST SAY, I'M NOT GIVING YOU MY NAME.
I'M NOT GIVING YOU MY ADDRESS.
DO WE HAVE ANY WAY TO VET THE ONLINE SPEAKER CARD? WHAT WOULD CONCERN ME IS, SAY, A BUSINESS WANTS TO PUT IN SOMETHING THAT WOULD BE CONTROVERSIAL.
WE DON'T GET ANY ONLINE SPEAKER CARDS.
THE NEXT THING YOU KNOW, SOMEBODY DOESN'T WANT IT, SENDS THE SPEAKER CARD FOR ALL THE NEIGHBORS WITHOUT THEM KNOWING IT.
IT'S JUST, IF SOMEBODY, LET'S SAY THE NEIGHBOR DOESN'T WANT THAT AND THEY GET THEIR FIVE COUSINS WHO LIVE IN DALLAS TO COME WITH THEM AT ONE COUNCIL MEETING, THEY CAN ALL SIGN UP TO SPEAK AND ADDRESS YOU ALL.
THEY COULD USE THE SAME ADDRESS IF THEY WANTED TO, OR THEY COULD COME UP HERE AND NOW SAY, "I'M JOHN SMITH AND I LIVE AT 123 MAIN STREET." THAT'S PART OF THE BEAUTY OF OPEN GOVERNMENT.
I SAY THAT WITH QUOTES AROUND BEAUTY.
IT'S QUITE THE BEAUTY OF OPEN GOVERNMENT.
WHO MONITORS IF, LET'S SAY, SOMEBODY SUBMITS SPEAKER CARD FOR ITEM 6A.
WHO'S DETERMINING THAT THEY DON'T ACTUALLY TALK ON 6A OR THEY SAY SOMETHING SMALL IN REGARDS TO 6A, BUT THEN IT GOES ON TO SAY AND LIKE, "I REALLY WISH VICTORIA WOULDN'T WEAR HER HAIR UP." WELL, I CANNOT EDIT NOR DO I EDIT OR MONITOR OR PAIR DOWN OR ANYTHING.
LISTEN. IF SOMETIMES I DIDN'T HAVE TO READ VERBATIM, I WOULDN'T READ VERBATIM, BUT I DO BECAUSE I FEEL THAT'S WHERE THEY'RE TRYING TO ADDRESS THIS GOVERNING BODY.
IT'S LIKE ANYBODY ELSE WHO WOULD COME UP HERE AND SAY, I WANT TO TALK ON ITEM 6A AND THEY TALK FOR A MINUTE, AND THEN THEY STAND HERE AT THIS PODIUM IN FRONT OF YOU AND SAY, "I DO NOT LIKE IT WHEN YOU WEAR YOUR HAIR UP, VICTORIA.
YOUR HAIR IS SO BEAUTIFUL IT NEEDS TO BE DOWN ALL THE TIME." YOU CAN'T CONTROL THEM. [LAUGHTER].
I'M WORRIED ABOUT ANY LEGALITY OR PUTTING STAFF IN THE POSITION OF, LIKE YOU'RE SAYING, I THINK IT'S BEST THAT YOU JUST READ THE CARD THAT YOU'RE [OVERLAPPING].
BUT NO ONE'S MONITORING WHETHER OR NOT IT ACTUALLY APPLIES TO ITEM 6A OR WHATEVER IT MAY BE.
NO. IF THEY SAY THEY'RE HERE TO SPEAK ON 6A, I TREAT IT JUST LIKE IF ANYBODY WALKS IN THE COUNCIL CHAMBERS, FILLS OUT A SPEAKER CARD, AND SAYS, "I WANT TO SPEAK ON ITEM 6A," THEY'LL JUST HAVE TO WAIT UNTIL 6A IS CALLED FORWARD.
WE CALL THEM FORWARD, AND THEN THEY'LL ADDRESS THE COUNCIL.
[NOISE] UNLESS THE ATTORNEY HAS SOMETHING I CAN HANG MY HAT ON, BUT I PRETTY MUCH HAVE BEEN, [LAUGHTER] ALAN TAYLOR HAS TRAINED ME FROM DAY ONE SO.
[BACKGROUND] THEY COME UP AND THEY CAN LITERALLY SPEAK ABOUT OTHER STUFF.
CAN WE NOT HAVE GARBAGE SAYING IT HAS TO BE PERTINENT TO THAT? WELL, THE ONLINE SPEAKER CARDS, WHICH YOU'RE SAYING IS YOU'RE SETTING DOWN A RULE, YOU'RE SETTING DOWN EXPECTATION, AND YOU'RE SETTING DOWN A PROCEDURE.
WHETHER THEY FOLLOW THAT PROCEDURE TO THE LETTER OR THEY DO NOT IS NOTHING THAT WE CAN DO.
WE CAN BE AS ENCOURAGING AS WE WANT TO WITH OUR VERBIAGE ON THESE RULES AND REGULATIONS.
BUT ONCE THEY SUBMIT THESE ONLINE SPEAKER CARDS, THEY'RE THERE.
JUST AS IF SOMEBODY WALKED IN THE BACK OF THIS COUNCIL CHAMBERS AND FILLED OUT A SPEAKER CARD, AND THEN GOT UP HERE TO THE PODIUM, AND DID SOMETHING COMPLETELY DIFFERENT.
IF ANYBODY HAS TIME, IF YOU WANT TO, YOU CAN WATCH THE CITY OF RICHARDSON'S COUNCIL MEETINGS.
YOU CAN WATCH THE CITY OF PLANO'S COUNCIL MEETINGS.
YOU CAN WATCH GRAPEVINE'S COUNCIL MEETINGS.
YOU CAN WATCH ANY ONE OF THOSE MEETINGS TO SEE HOW THAT IS VERY FRUSTRATING WHEN A SPEAKER COMES UP AND HAS NOTHING TO DO WITH ANYTHING, IS NOT A RESIDENT, IS LOOKING FOR THEIR 15 MINUTES OF FAME.
IN FACT, ONE OF THEM WENT ON TMZ.
[00:40:03]
TMZ PICKED UP THEM ADDRESSING THE CITY OF PLANO'S COUNCIL MEETING.HE DID A RAP SONG AND BY THE WAY.
THEY WENT TO ARLINGTON ALSO, SAME ONES.
ARLINGTON. HE DOES A RAP SONG.
HE DRESSED UP AS A MILITARY GUY.
HE ASKED EVERYBODY TO VOLUNTEER TO SIGN UP AND GO FIGHT IN UKRAINE AGAINST RUSSIA.
IT'S JUST CRAZY, SO I'M JUST TELLING COUNCIL.
IT'S CRAZY, BUT IT COULD BE CRAZIER.
[LAUGHTER] [BACKGROUND] THAT'S HOW I GO THOUGH.
IT'S CRAZY, BUT IT COULD BE WORSE.
[LAUGHTER] BUT ANYWAYS, I'LL WORK WITH THE ATTORNEY TO TRY TO PUT IN SOME LANGUAGE THAT HELPS WITH THAT.
BUT WE DO HAVE A SPEAKER CARD.
IT IS RELATED TO THIS WHOLE ITEM, BUT SPECIFICALLY TO SPEAKER CARDS, SO MONICA, WOULD YOU READ THE ONLINE SPEAKER CARD THAT WE RECEIVED? WHICH EVEN IF THESE NEW RULES WERE IN PLACE, WOULD STILL BE READ.
IT SEEMS I HAVE A CHOICE AFTER ALL. [LAUGHTER].
DID I TAKE IT WITH ME? [BACKGROUND]
>> THE FIRST SPEAKER THAT WE HAVE ON THE ITEM IS JACQUELINE JONES [NOISE].
SHE SAYS, "I SAW AN ITEM ON THE AGENDA THAT I'M CONCERNED WITH.
FIRST, THE SPEAKER CARDS ONLY BEING IN RELATION TO AGENDA ITEMS. I DON'T BELIEVE THE CITIZENS OF BURLESON NEED TO BE CENSORED IN OUR OWN CITY HALL.
THERE ARE OTHER ISSUES THAT PEOPLE WANT TO DISCUSS.
CITIZENS SHOULD BE ABLE TO VOICE THEIR CONCERNS NO MATTER WHAT THE TOPIC.
THIS SEEMS LIKE AN ATTEMPT TO SILENCE THE PEOPLE".
>> I THINK THAT THE COUNCIL HAS PROBABLY ADDRESSED THAT.
THAT'S IT. THAT'S THE ONLY ONLINE SPEAKER CARD WE'VE RECEIVED FOR THIS ITEM.
>> JUST FOR CLARIFICATION, WE'RE NOT TRYING TO SILENCE PEOPLE IN THE CHAMBER AT ALL.
WE WANT THEM TO COME FORWARD AND SPEAK.
THAT'S NOT WHAT THIS TALKS ABOUT.
IT TALKS ABOUT THE ONLINE SPEAKER CARD BEING TOTALLY FOR AGENDA ITEMS ONLY.
PLEASE COME DOWN AND SPEAK IN PUBLIC.
>> JUST FOR A GENERAL REVIEW, THIS IS THE SECTION WHERE THE COUNCIL HAS DEEMED WHAT ORDER OF BUSINESS, HOW IT SHOULD TAKE PLACE.
CURRENTLY, YOU CAN SEE HOW THAT OUTLINE IS AND I DIDN'T KNOW IF COUNCIL WANTED TO JUST REVIEW THAT.
I WILL ASK YOU TO REVIEW THIS EVERY YEAR BY THE WAY.
THIS ISN'T PARTICULAR TO THIS.
I WILL DO THIS EVERY TIME JUST BECAUSE WE KNOW HOW THE MEETINGS ARE, HOW THEY FLOW.
IF YOU GUYS HAVE ANY INTEREST OF TALKING ABOUT MOVING SOME OTHER STUFF DIFFERENTLY, YOU COULD DO THAT IF YOU WANTED TO MOVE, BECAUSE RECENTLY THE COUNCIL DID MOVE ALL OF PUBLIC STUFF TO THE VERY BEGINNING, SO THE INVOCATION, THE PUBLIC PRESENTATION, THE COMMUNITY INTERESTS, THE CHANGES TO THE AGENDA, THE CITIZENS APPEARANCE.
ALL BEFORE WE GET INTO THE MEETING THAT WAS IN CONSIDERATION OF ANYBODY WHO DID COME IN ATTENDANCE, WHO MAYBE WAS THE [INAUDIBLE] AND THEY WANTED TO COME AND SPEAK TO THE COUNCIL AND THEN YOU WANT TO PUT THEM SO THAT THEY CAN GET THEIR MESSAGE OUT THERE AND THEN THEY CAN LEAVE IF THEY WANT TO, OR THEY CAN STAY IF THEY WANT TO.
BUT ANY ONE OF THESE IS NOT NECESSARY.
THESE ARE ALL COUNCIL'S DECISIONS ON THIS ORDER OF AGENDA.
I JUST WANTED COUNCIL TO LOOK AT THAT AND JUST LET ME KNOW IF WE'RE STILL GOOD WITH IT.
>> ANYBODY HAVE ANY CHANGES? WE'RE GOOD.
[LAUGHTER] THE PLEDGES IS THAT WHAT YOU'RE SAYING? [LAUGHTER]
>> THAT WAS ALL I HAD FOR THAT ITEM.
WE WILL TAKE FORWARD THIS AND THEN WHAT I WILL DO IS I WILL PLACE IT ON, I THINK I CAN GET IT ON THE JUNE 20TH COUNCIL MEETING, THAT'S NEXT MONDAY.
THERE'LL BE AN ITEM ON THERE TO AMEND YOUR POLICY IN ACCORDANCE TO WHAT WE TALKED ABOUT TODAY.
MY QUESTION TO THIS GOVERNING BODY RIGHT NOW THEN IS THIS, DO YOU WANT THIS ON CONSENT OR DO YOU WANT IT ON THE [INAUDIBLE]? [LAUGHTER]
>> WOULD YOU ALL LIKE ME TO PLAY FOR SOME CONSENT [BACKGROUND].
OH WAIT, I THINK THE CITY MANAGER WANTS TO DO ANOTHER PRESENTATION.
>> PLEASE SUBMIT THOSE SLIDES FIVE DAYS AND THE MINIMUM.
[00:45:01]
>> OKAY. NEXT ITEM ON THE AGENDA IS ITEM 2 B.
[B. Receive a report, hold a discussion and give staff direction regarding the appointment of members to city boards and commissions. (Staff presenter: Amanda Campos, City Secretary)]
RECEIVE A REPORT, HOLD A DISCUSSION, GIVE STAFF DIRECTION REGARDING APPOINTMENTS, APPOINTMENT OF MEMBERS TO CITY BOARDS AND COMMISSIONS.STACK PRESENTER. AMANDA [INAUDIBLE], CITY SECRETARY.
[LAUGHTER] MAYOR AND COUNCIL, THIS IS AN ITEM THAT I'VE BROUGHT FORWARD BEFORE AND SO AGAIN, WE'RE GOING TO LOOK AT THIS.
I DID TAKE THE FEEDBACK THAT I RECEIVED FROM COUNCIL, NOT JUST ON THE PROCESS, BUT THE TOTALITY OF WHAT WE DO FOR BOARDS AND COMMISSIONS AND BRINGING FORWARD SOME DECISION ITEMS FOR YOU ALL.
AGAIN, MUCH LIKE POLICY 17, THIS IS COMPLETELY DISCRETIONARY TO COUNSEL.
OTHER THAN TAKING YOUR FORMAL APPOINTMENT ACTION IN AN OPEN MEETING, HOW YOU APPOINT THEM, HOW MANY PEOPLE YOU HAVE ON THERE, HOW LONG THEY SERVE, IF THEY HAVE TERM LIMITS? ALL OF THAT IS TOTALLY UP TO COUNCIL'S DISCRETION.
I WANTED TO TAKE THIS IN LITTLE BITS AND PIECES BEFORE WE GET INTO THE ACTUAL PROCESS BECAUSE THERE WERE SOME DISCUSSION THAT I THINK IS WORTH HAVING AGAIN AND GETTING SOME GENERAL DIRECTION FOR.
LET'S LOOK AT THE APPLICATIONS.
CURRENTLY WE ACCEPT APPLICATIONS ALL YEAR ROUND.
WE DON'T HAVE A DEADLINE FOR THEM TO COME IN.
WE COULD HAVE SOMEBODY WHO WOULD APPLY FOR OUR BOARD AND COMMISSION THIS YEAR AND FIVE YEARS FROM NOW STILL NOT APPOINTED.
WE DO NOT MAKE THEM FILL OUT A NEW APPLICATION.
THEY'RE JUST BROUGHT FORWARD FOR THE NEXT TIME EVERY TIME THERE'S AN APPOINTMENT COMING FORWARD.
WE DO NOT FORCE RANK OF PREFERENCES FOR BOARDS AND COMMISSIONS.
WHAT I MEAN BY THAT IS WE LIST ALL THE BOARDS AND COMMISSIONS THAT ARE AVAILABLE FOR THEM TO APPLY FOR AND WE JUST SAY APPLY FOR AS MANY AS YOU WANT.
WE DO NOT FORCE-RANK THEM, TO SAY.
WE'LL GIVE THEM AN OPTION TO GIVE A PREFERENCE 1-3, BUT YOU CAN SKIP IT. YOU DON'T HAVE TO.
I JUST WANT COUNCIL TO UNDERSTAND THAT WE DON'T MAKE THEM PICK THEIR TOP THREE CHOICES.
WE JUST LET THEM PICK AS MANY AS THEY WANT.
THEN THERE'S NO LIMIT OF NUMBER OF BOARDS THAT THEY CAN APPLY FOR.
THEY CAN APPLY FOR AS MANY AS THEY WANT TO.
THEY DON'T HAVE TO APPLY JUST FOR THREE OR FOUR OR FIVE OR WHATEVER.
THE ONLY LIMITATION ON APPLICATIONS FOR BOARDS AND COMMISSIONS ARE GOING TO BE ANY KIND OF SPECIFIC REQUIREMENTS THAT THEY WOULD NEED TO HAVE.
LIKE YOU'RE BUILDING CODES AND STANDARDS.
YOU HAVE TO HAVE A LICENSED PLUMBER.
SO SOMEBODY WHO'S NOT A LICENSED PLUMBER CANNOT APPLY.
MASONS, ELECTRICIANS, SOMEBODY IN THE CONSTRUCTION BUSINESS.
THEREFORE, THOSE WOULD BE THE LIMITATIONS.
THEN WE START ADVERTISING IN JULY THROUGH THE COMMUNICATIONS DEPARTMENT.
WE DO THIS MUCH LIKE WE HAVE DONE EVERYTHING ELSE.
I KNOW THAT MAYOR FLETCHER AND I HAVE HAD THIS CONVERSATION BEFORE BECAUSE HE ASKED SOME INTERESTING QUESTIONS TO A GROUP OF MAYOR'S YOUTH COUNCIL OF HOW DID THEY KNOW ABOUT ONE THING, BUT THEY DIDN'T KNOW ABOUT ANOTHER AND WE LITERALLY ADVERTISE IT THE EXACT SAME WAY BECAUSE IT'S OF THEIR INTEREST.
BUT WE'RE OPEN TO ANYTHING ELSE.
IN THIS PROCESS OF APPLICATIONS, CAN COUNCIL LET ME KNOW IF THEY WOULD LIKE TO CHANGE ANYTHING, HAVE SUGGESTIONS, OR REVISIONS ON THIS.
>> PERSONALLY, I WOULD LIKE TO SEE US REAPPLY ANNUALLY FOR BOARDS AND COMMISSION POSITIONS.
MY THOUGHT PROCESS THERE IS, AS OUR CITY CONTINUES TO GROW, IF THESE THINGS NEVER EXPIRE, I'D HATE TO SEE HOW THICK THE SMOKE IS EVENTUALLY GOING TO BECOME.
NOT TO MENTION THE FACT THAT PEOPLE MOVE.
IT BECOMES WATERED DOWN WITH A LOT OF APPLICANTS THAT SHOULD NOT BE EVEN APPLICANTS ANYMORE.
MAYBE SOME OF THEM HAVE BECOME DECEASED.
THIS BECOMES A LOT OF HEADACHE FOR CITY STAFF TO TRY AND MAINTAIN IT.
IF YOU HAVE IT SO THAT THEY HAVE TO RE-APPLY EVERY YEAR, IT'S NOT A BIG BURDEN, BUT IT DOES SHOW INTEREST ON THEIR PART THAT THEY'RE STILL INTERESTED IN THIS, THAT THEY MEET THE QUALIFICATIONS.
I PERSONALLY WOULD LOVE TO SEE THE DO-NOT-EXPIRE GO AWAY AND ASK THAT THEY REAPPLY ANNUALLY.
>> I JUST WANT TO SAY REAL QUICK JUST FOR ANYBODY WATCHING AND FOR COUNCIL'S CLARIFICATION.
WHEN WE SAY ANNUALLY, IT'S A FISCAL ANNUALLY.
IT'S AN OCTOBER TO SEPTEMBER BECAUSE THEIR TERMS OF APPOINTMENTS ARE OCTOBER THROUGH SEPTEMBER BECAUSE IT'S NOT A CALENDAR YEAR, IT'S NOT JANUARY TO DECEMBER.
WHEN WE TALK ABOUT ANNUALLY, I JUST WANT EVERYBODY TO UNDERSTAND ANNUALLY IS OCTOBER THROUGH SEPTEMBER.
>> COUNCIL MEMBER, STANFORD, I APPRECIATE WHERE YOU'RE COMING FROM.
I WOULD LIKE TO SET SOME LIMITATIONS, BUT I BELIEVE SETTING IT TO ONE YEAR MAKES IT VERY DIFFICULT.
WE HAVE A HARD ENOUGH TIME WITH PEOPLE SEEING OUR COMMUNICATIONS AS IT IS.
I THINK DOING THAT WOULD LIMIT PEOPLE.
I DON'T SEE HALF OF ANYTHING ON FACEBOOK, SOCIAL MEDIA, AND THAT'S OUR PRIMARY WAY OF COMMUNICATING.
[00:50:03]
WHAT I WROTE WAS I'D LIKE TO SEE A THREE-YEAR EXPIRATION MAYBE.LIKE, HEY, OKAY WE CAN HOLD ONTO THIS FOR THREE YEARS.
MAYBE THEN WE JUST LET THEM KNOW WE WILL BE REMOVING YOUR SUBMITTAL OUT.
AT THIS POINT, YOU WOULD NEED TO RESUBMIT.
FOR A VARIETY, I THINK THAT THE BOOK GETTING HUGE IS ONE OF THEM.
BUT I THINK THREE YEARS GIVES THEM ADEQUATE AMOUNT OF TIME HOPEFULLY NOT TO HAVE TO SIT IN THE QUEUE THAT WHOLE TIME.
BUT WITH THE WAY THINGS ARE GOING, YOU NEVER KNOW.
THAT'S A SUGGESTION THAT JUST SETS SOME LIMITATION WITHOUT IT HAVING TO BE SO STRINGENT.
>> YOU'RE NOT SAYING FOR HIM TO GET OFF, YOU'RE JUST SAYING TO RESUBMIT IT.
>> NO. THIS IS JUST FOR SUBMITTAL.
>> THIS IS JUST FOR APPLICATIONS THAT ARE SUBMITTED.
>> REMEMBER, I MEAN, THOSE OF YOU WHO ARE ON THE COMMITTEE AGAINST THE BOOK WAS LIKE THIS BIG.
YOU DON'T KNOW WHEN THEY APPLIED AND IT BECOMES CUMBERSOME.
IT ACTUALLY IS DIFFICULT TO PICK BECAUSE IT IS SO LARGE AND WHATNOT.
I ALSO, WHICH YOU SAID, I KNOW I SEE THIS ON THE APPLICATION, BUT IT'S NOT ENFORCED.
I THINK RANKING IS VERY IMPORTANT.
I WILL TELL YOU FOR MY FELLOW COUNCIL MEMBERS MY WANTING TO DISCUSS THIS HAS NOTHING TO DO WITH LIMITING PEOPLE FROM BEING ON THE BOARDS AND COMMISSIONS, BUT ACTUALLY TRYING TO HELP STREAMLINE THE PROCESS IN SELECTION, NOT DE-SELECTING.
IF YOU GO THROUGH AND YOU SEE THE SAME NAME IN FIVE DIFFERENT BOARDS AND COMMISSIONS APPLICANT, HOW DO YOU KNOW THAT THIS IS THEIR PREFERENCE? IF I'VE GOT SOME WHO'S RANKED AT THIRD AND I'VE GOT SOME WHO DRANK AT FIRST, I'M GOING TO PICK THE GUY WHO PICKED IT FIRST, THEN THIRD.
I THINK HAVING THE RANK OF ONE THROUGH THREE IS IMPORTANT.
I THINK ALSO BECAUSE THAT TIES TO THE QUESTION OF, WHY DO YOU WANT TO SERVE ON THIS BOARD? THEY'RE SPECIFICALLY ANSWERING THAT QUESTION, SO HOPEFULLY THEY'RE GOING TO SAY 1, 2, 3, THIS IS WHY I WANT TO SERVE ON THESE BOARDS.
MY KIDS ARE SMALL AND I GO TO THE PARKS ALL THE TIME.
OH, I LOVE GOING TO THE LIBRARY, THAT THING.
>> CURRENTLY WE DON'T LIMIT HOW MANY BOARDS THEY CAN APPLY FOR.
YOU COULD STILL, EVEN IF YOU FORCE RANK THEM, FORCE RANKING WHEN I'M TALKING ABOUT THERE IS SAYING YOU APPLY FOR FIVE, I NEED YOU TO NUMBER THEM ONE THROUGH FIVE.
>> YOUR BOOK IS STILL GOING TO HAVE THAT ONE NAME IN FIVE DIFFERENT PLACES.
IT'LL JUST BE CLEAR THAT THIS IS THEIR NUMBER 1 PLACE, AND THIS IS THEIR NUMBER 2 PLACE, AND THIS IS THEIR NUMBER 5 PLACE.
>> IN THAT APPLICATION, NO MATTER WHICH SECTION THEY'RE IN, YOU WILL SEE ALL THE ONES THEY'VE APPLIED FOR AND IT WOULD BE [OVERLAPPING]
>> IT'S JUST A COPY OF THEIR ORIGINAL APPLICATION.
WE DON'T WATER IT DOWN, WE DON'T CHANGE IT OR ANYTHING.
IT'S JUST THEIR ORIGINAL APPLICATION.
THEY JUST APPEAR IN THE FIVE DIFFERENT TABS, IF THEY'VE APPLIED FOR FIVE BOARDS, OR THREE BOARDS, OR ONE BOARD, OR TWO BOARDS, HOWEVER MANY THEY'VE DONE.
THE REST OF THE COUNCIL, HOW DO YOU FEEL ABOUT FORCED RANKING? MAKING THEM LIKE THEY CAN'T SUBMIT THEIR APPLICATION UNLESS THEY NUMBER THEM ONE THROUGH FIVE, OR ONE THROUGH SIX?
>> DEFINITELY WOULD BE NICE TO KNOW WHAT THEIR PREFERENCES ARE.
BECAUSE IF WE HAVE THE OPPORTUNITY TO PLACE THEM ON COMMITTEE A OR COMMITTEE C IN THEIR PREFERENCES A, BUT WE PUT THEM ON C AND FEED SOMEBODY ELSE.
WE WANT PEOPLE TO BE WILLING TO SERVE IN IT.
BUT IF THEY END UP ON A COMMITTEE THAT THEY'RE ONLY SEMI-INTERESTED IN OR THEY WANT IT WELL THAT SERVE, WILL THEY WANT TO CONTINUE SERVING?
>> WELL, THAT MIGHT BLEND UP ON THE LOW END OF WHAT THEY WANT.
>> THIS IS ACTUALLY BETTER THAN WHAT THEY'RE GETTING.
>> IT WOULD JUST BE NICE TO KNOW WHAT YOUR PREFERENCES ARE.
>> THEN I DIDN'T REALLY ASK FOR YOUR GENERAL DIRECTION, BUT THE THREE YEARS FOR AN APPLICATION TO EXPIRE AFTER THREE YEARS AND THEM TO HAVE TO FILL OUT A BRAND NEW ONE.
>> I THINK THAT WE'RE ASKING THEM TO REAPPLY AT LEAST.
MAYBE YOU'VE ADDED SOME THINGS TO YOUR RESUME THAT APPLY TO WHATEVER BOARD POSITION YOU'RE APPLYING FOR.
BUT ALSO IT JUST KEEPS IT FRESH.
I APPLIED RIGHT AFTER I HAD ONE OF THE BABIES AND THEN I WAS LIKE, DID I OR DIDN'T I APPLY? THEN A COUPLE OF YEARS LATER, I WAS INVOLVED IN DIFFERENT THINGS AND I RESUBMIT IT AND I DID NOT KNOW IT REALLY ROLLED OVER.
I THINK I REAPPLIED, BUT IT WAS PROBABLY TO THE BEST BECAUSE I'VE FILLED IT OUT MORE PERTINENT TO WHATEVER WAS GOING ON IN MY LIFE AT THAT TIME.
I THINK THAT HAVING EVERY COUPLE OF YEARS, THAT WE HAVE TO NOTIFY PEOPLE AND I THINK THAT THAT'S GOING TO BE A REQUEST ON STAFF TO SAY,
[00:55:02]
HEY, JUST WE APPRECIATED YOU APPLYING PREVIOUSLY, SO YOU KNOW YOUR APPLICATION IS ROLLED OFF.WE WOULD LOVE FOR YOU TO REAPPLY IF THERE'S ANY BOARDS OR POSITIONS THAT YOU MIGHT BE INTERESTED AT THIS TIME, PLEASE LET US KNOW.
>> WOULD IT BE DIFFICULT TO PUT THEM ON A CALENDAR, LET'S SAY, WE GO WITH THE TWO-YEAR TERM.
WHEN THAT TERM IS APPROACHED, THEN COULD STAFF EMAIL THEM AND SAY, YOUR EXPLORATION IS ABOUT TO EXPIRE, PLEASE CHECK HERE.
WOULD YOU LIKE TO READ A FORM OR ARE YOU DONE?
>> IN ALL HONESTY, THAT'S WHAT WE DID.
I'M NOT SURE WHY YOU WEREN'T NOTIFIED WHEN YOU APPLIED BECAUSE WE DO GO THROUGH ALL THE APPLICATIONS THAT WERE NOT CHOSEN OR NOT APPOINTED, AND WE DO REACH OUT TO THEM VIA EMAIL AND SAY, YOU HAVE AN APPLICATION ON FILE, DO YOU STILL WANT TO SERVE OR YOU'RE STILL ELIGIBLE TO SERVE? WE GET SOME PEOPLE THAT COME BACK AND SAY, NO, I FORGOT THAT I APPLIED LAST YEAR.
I DON'T WANT TO BE ON THERE OR I HAVE MOVED, I CAN'T APPLY, OR HEY, YEAH, BUT LET ME, CAN I LOOK AT THAT? WE'LL SEND THAT BACK TO THEM SO THEY CAN SEE WHAT THEY APPLIED FOR.
NOTIFYING THEM EVERY YEAR IS SOMETHING WE DO.
IT IS CUMBERSOME BECAUSE WE DO IT THROUGH AN EXCEL SPREADSHEET.
ALTOGETHER, WELL, WE DO HAVE 90 BOARD MEMBERS THAT ARE SEEDED, AND THEN FOR EVERY BOARD, WE PROBABLY HAVE 5-10 APPLICATIONS ON FILE THAT WE'RE NOT PICKED.
WE ARE KEEPING TRACK OF ALMOST 200 APPLICATIONS EVERY YEAR CONSISTENTLY TRYING TO FIGURE OUT WHERE THEY WANT TO GO.
ANY OF THIS WILL HELP US WELL, WE'LL GET THAT THOUGH.
>> WITH THAT BEING SAID, RATHER THAN A THREE-YEAR, WHAT ABOUT A TWO-YEAR CYCLE AND WE DO IT ON ODD YEARS OR EVEN YEARS.
WE JUST TELL HER BY THE HEY, YOU KNOW WHAT THE APPLICATION PROCESS, YOUR APPLICATION IS GOOD UNTIL THE NEXT EVEN YEAR OR ODD YEAR AND THAT MAYBE SOMETHING THEN THAT WE CAN PUT ON THERE.
YOU GUYS DON'T HAVE TO SEND OUT THE REMINDER.
WHAT DO YOU ALL THINK ABOUT THAT?
>> LOOKS LIKE YOU'RE GOING TO NEED A REMINDER.
>> YEAH. I LIKE A REMINDER. [LAUGHTER]
>> I HAVE A CRAZY SUGGESTION, AND IT'S JUST WORTH LOOKING INTO.
WE HAVE A BID OUT FOR CRM FOR CUSTOMER SERVICE DEPARTMENT.
THOSE CRM TOOLS CAN DO A LOT OF THIS TRACKING.
I'M JUST SUGGESTING ESSENTIALLY TO GET WITH JESSIE, I BELIEVE, WHEN THIS COMES INTO FRUITION, IT CAN DO A LOT OF THIS STUFF AND MAKE IT MUCH EASIER THAN A SPREADSHEET ONCE YOU GET INTO IT.
IN FACT, JESSIE BROUGHT FORWARD A PIECE OF SOFTWARE THAT WAS GOING TO GO WITH OUR NEW AGENDA PROCESS.
WHEN WE ACTUALLY GOT INTO THE SOFTWARE, THEY STILL HAVE NOT BEEN ABLE TO WRITE IT IN THE WAY WHAT WE NEED BECAUSE WE HAVE A LOT OF DIFFERENT ONES, BUT I DON'T KNOW ABOUT THIS NEW OTHER SOFTWARE.
I DID HAVE THAT ON MY LIST TO TALK TO COUNCIL.
[LAUGHTER] NO. BUT WE'LL LOOK INTO THAT.
I MEAN, I SAY WE HAVE NOTHING COMPARED TO OTHER CITIES.
EVEN JUST A LITTLE BIT MORE OR BIGGER, CENTRALLY LOCATED IN THE METROPLEX, THEIR VOLUME OF APPLICATIONS THAT THEY HAVE AND APPOINTMENTS THAT THEY'RE KEEPING IN TERMS AND EVERYTHING ELSE ARE WAY OUT OF CONTROL.
I HAVE NOT COME ACROSS ANYBODY THAT'S GOT SOME SOFTWARE THAT SAID, "OH YEAH, THAT'S THE ONE, THAT'LL HELP US GET THROUGH THE WHOLE LIFE CYCLE OF AN APPOINTMENT." I'VE GOT THREE YEARS, NOTIFY THEM ANNUALLY AND FORCE RANK ALL APPLICATIONS.
>> MAY I ASK ONE MORE QUESTION?
>> THIS IS NOT EXACTLY RELEVANT HERE, BUT I'M NOT SERVED ON THE APPOINTMENTS COMMITTEE EVER.
SO ARE THEY MADE AWARE OF THE APPLICANTS, PERSISTENCE, THE NUMBER OF YEARS THEY'D BEEN ON A WAITING LIST?
IF THEY APPLIED ONLINE, THERE WAS A LITTLE BAR THERE THAT TELLS YOU WHEN THEY APPLIED, BUT IF THEY CAME IN AND BELIEVE IT OR NOT, WE DO HAVE PEOPLE THAT WILL COME UP TO CITY HALL AND GRAB A PAPER APPLICATION TO FILL OUT.
THAT DID NOT HAVE A DATE ON IT, BUT IT'S A PAPER APPLICATION THAT THEY APPLY FOR.
WE HAVE SINCE FIXED THOSE AND SO NOW THEY DO HAVE THE DATES OF WHEN THEY APPLIED FOR THOSE.
YOU GUYS CAN SEE WHEN THEY ARE ORIGINAL.
BUT IF WE CHANGE THIS TO THE THREE YEARS, THEN NO ONE WILL EVER HAVE AN APPLICATION ON FILE LONGER.
I MEAN, THEY'LL HAVE THREE YEARS BUT YOU WON'T KNOW THAT UNLESS YOU WANT ME TO CONTINUE THAT HISTORY.
IF I HAVE AN APPLICATION ON FILE WITH YOU ALL AND IT'S THREE YEARS OLD AND IT'S ABOUT TO [INAUDIBLE] I PUT IN A BRAND NEW ONE.
IT'S GOING TO MARKET WITH THAT NEW DATE AND TIME THAT I SUBMITTED IT.
AS SOMEBODY APPOINTING OR LOOKING OVER THOSE APPLICATIONS, YOU WOULDN'T KNOW THAT THIS IS THE FOURTH YEAR THEY APPLIED BECAUSE IT'S RUN ITS COURSE WHEN YOU SET THAT UP,
[01:00:03]
WHEN YOU SET THAT EXPIRATION DATE ON THERE.UNLESS WE WENT THROUGH AND SAID, OH, THEY APPLIED AND THEIR VERY FIRST ORIGINAL ONE WAS THIS DATE, AND THEN WE CAN ADD THAT MANUALLY ON TO THAT APPLICATION.
JUST LIKE KELLY JOHNSON SAID, THEY WON'T REMEMBER WHEN THEY APPLIED THE FIRST TIME, ESPECIALLY IF IT'S BEEN THREE YEARS.
THEY WON'T REMEMBER WHEN THEY APPLIED THE FIRST TIME.
>> THAT'S A LITTLE BIT OF A TOUGH SITUATION AND I UNDERSTAND WHERE YOU'RE COMING FROM ON THAT, DAN, BECAUSE YOU CAN ROLLOVER AND THE THIRD YEAR AND ALL THE APPLICATIONS ARE NOW FRESH, AND YOURS LOOKS LIKE IT'S EQUAL WITH SOMEONE ELSE'S.
IS THERE A WAY IT FALLS ON THE STAFF BECAUSE I WAS BUSY ASKING THE QUESTION.
HAVE I APPLIED FOR A BOARD POSITION BEFORE, COULD BE PUT ON THERE, BUT THERE'S STILL A LIKE WHEN? THEY DON T KNOW.
>> I WOULD NOT WANT TO DO THAT TO AN APPLICANT BECAUSE I'M TELLING YOU THEY WON'T REMEMBER THE LAST TIME, ESPECIALLY IF IT'S BEEN THREE YEARS.
I DON'T KNOW 2021, 2019. I DON T KNOW.
WE COULD MANUALLY DO THAT OR IF THEY HAD AN APPLICATION COME IN, WE'D LOOK THEM UP IN OUR DATABASE, THERE THEY ARE, WE'LL TAKE THAT DATE AND WE'LL JUST MARK IT ON THAT APPLICATION AND WE CAN DO THAT.
>> SOMEHOW. BECAUSE I THINK THAT'S IMPORTANT.
>> YEAH, WE CAN ADD HISTORICAL DATA TO THAT AS FAR AS WHEN THEY'VE APPLIED.
I MEAN THE OTHER PART OF THAT IS WE COULD ADD IN THERE WHAT THEY APPLIED FOR TOO BECAUSE THIS COULD BE JUST LIKE YOU SAID, MAYBE BEFORE THEY THOUGHT THEY WANTED TO BE ON PLANNING AND ZONING, THEIR LIFE HAS CHANGED AND THEY REALIZED THAT'S A LITTLE BIT HEAVIER COMMITMENT, SO NOW THEY'RE GOING TO APPLY FOR BOARDS, BUT THERE'S NOT GOING TO BE PLANNING AND ZONING ANYMORE.
WE WANT TO MAKE SURE THAT WE PROBABLY TRY TO KEEP THEM AS FRESH.
WE'LL GIVE AS MUCH HISTORICAL DATA AS WE CAN.
>> PERSONALLY I HAVE NO PROBLEM WITH, FOR EXAMPLE, A THREE-YEAR LIMIT.
ONE THING WE MAY HAVE FORGOTTEN HERE IS SOME FOLKS, AND LET ME GIVE YOU A CLASSIC EXAMPLE, MY WIFE, DOES NOT KNOW THAT THIS THING EXISTS FOREVER.
IF YOU CAME TO HER NOW AND SAY YOU WON'T BE ABLE TO PARSE BOARD.
SHE'D SAY, NO, I'VE GOT TO PLAY MY GOLF TOURNAMENTS, SO MY POINT IS VERY SIMPLY SOME WOULD SAY, NO, I DID THAT TRIPLE FIVE YEARS AGO AND I DON'T HAVE THE TIME TO DO THAT RIGHT NOW.
I'LL THINK THE TURNOVERS ARE REALLY A GREAT IDEA.
FOLKS CAN SAY, YEAH, I DO, OR I SAY NO, I'M GOING TO LEAVE IT ALONE BECAUSE I MIGHT UNDERSTAND IT MORE.
>> I THINK SOME OF THIS WILL HELP WITH THAT.
THE THREE-YEAR AND NOTIFYING ANNUALLY, FORCED RANKING.
I THINK THAT'LL HELP WITH SOME OF THAT TOO.
>> YOU [INAUDIBLE] ALSO [INAUDIBLE] OR IT DOESN'T SAY YOU HAVE TO FILL OUT EVERY DEPARTMENT ON HERE? THERE'S MIGHT ONLY LISTED FOR FOUR OF THEM.
>> WE'LL DO THAT. WE'LL JUST SAY JUST, BECAUSE WHAT WE'LL DO IS ALLOW THEM TO STILL APPLY FOR AS MANY BOARDS AS THEY WANT.
BUT WE WILL SAY EACH BOARD WILL HAVE A RANKING AND WE'LL WORK IT OUT ON THAT FORM THAT THEY HAVE TO FILL OUT A RANKING.
>> COULD YOU RANK LIKE YOUR TOP THREE OR SOMETHING?
>> WELL, I WOULD SAY, I MEAN, WE HAVE PEOPLE THAT ARE APPLY FOR EVERY BOARD AND YOU WANT TO KNOW THAT THEY'RE APPLYING FOR EVERY BOARD.
I WILL SAY THIS, IF THERE IS SOMEBODY WHO IS APPLYING FOR EVERY BOARD, EVEN IF THEY GET THEIR NUMBER 4 CHOICE, THEY'RE STILL HAPPY BECAUSE THEY WANT TO BE ON ANY BOARD.
THEY WANT TO SERVE IN ANY CAPACITY.
FOR THEM, IT WON'T BE A DELUSION OR AN UPSET THAT THEY DIDN'T GET THEIR NUMBER 1, 2 OR 3 BECAUSE THEY JUST WANT TO BE ON THE BOARD.
>> AS FAR AS ADVERTISING GOES, AND THIS WILL TIE INTO THE NEXT SECTION, I THINK LIKE ANYTHING ELSE, WE PROBABLY SHOULD JUST ADVERTISE IT FROM THE BEGINNING OF THE YEAR UNTIL, AND QUITE FRANKLY, I'M GOING TO SUGGEST IN THE NEXT SECTION THAT WE CUT IT OFF 60 DAYS BEFORE.
BECAUSE SO THAT THE COUNCIL OR HOWEVER WE CHOOSE THIS PROCESS NEXT, SO THEY'RE NOT GETTING THE BOOK THE DAY BEFORE.
MAYBE IT DOESN'T NEED TO BE 60, MAYBE ONLY NEEDS 30.
I JUST WANT TO ADEQUATE AMOUNT OF TIME FOR THE STAFF TO BE ABLE TO GET THAT BOOK TOGETHER AND REALLY GET IT TO THE APPOINTMENTS COMMITTEE TO LOOK AT IT.
OR COUNSEL, IF IT'S ALL OF US, WHATEVER IT IS.
THAT'S WHY I SAID 60 THAT GIVES EXTRA TIME.
YOU'VE GOT A LOT OF THINGS YOU GUYS ARE JUGGLING.
QUITE FRANKLY, LIMITATIONS ON AN APPLICATION FOR JUST THAT YEAR BECAUSE WE KNOW THEY ROLLOVER, CREATES THAT OH, MY GOODNESS, I NEED TO GET THIS DONE CONCEPT.
WE'VE GOT KIDS IN COLLEGE, THE FASFA EVERY YEAR.
WE'VE GOT A LIMITATION OF CRIME THAT WE CAN DO IT OR WE'RE NOT GOING TO GET THE MONEY WE NEED TO GET.
[01:05:02]
WE ALL FORGET. THAT PUSHES PEOPLE, AND YOU KNOW THAT MAYBE IT OPENS BACKUP.IF WE DO APPOINTMENTS AND THEY START IN OCTOBER, IT CAN OPEN BACK UP IN NOVEMBER AND WE JUST KEEP ON ADVERTISING.
THEY ROLL IT. MAYBE DEANNA JUST ROLLS IT THROUGH HER REGULAR LINES OF THINGS.
>> YOU COULD DO IT EVERY QUARTER OR SOMETHING.
>> YEAH. SOMETHING TO WHERE IT'S LIKE, OH, THIS POPPED UP AGAIN AND THEY'RE LIKE, OH, YEAH, YEAH.
JUST WE WANT TO KEEP THAT IN FRONT OF PEOPLE BECAUSE WE DO WANT PEOPLE TO APPLY.
>> WE CAN DO THAT. I WILL TELL COUNCIL THAT WE JUST NEED 30 DAYS.
THAT'S NORMALLY WHAT WE TRY TO DO.
WE TRY TO CUT OFF, I MEAN, WE GOT TO THE POINT WHERE WE WEREN'T, SO EVEN IF WE'VE GOT AN APPLICATION THAT DAY AND THEY ARE MEETING IN THAT AFTERNOON, WE'RE CRANKING OUT THAT APPLICATION AND TRYING TO STICK IT IN THERE OR EMAIL IT OUT LAST MINUTE OR SOMETHING.
FOR US, A 30-DAY WINDOW BEFORE.
SO APPLICATIONS WILL BE CONSIDERED FOR THIS NEXT ROUND OF APPOINTMENTS RECEIVED BY AND WILL HAVE A DATE.
THEN IT JUST STARTS BACK UP AGAIN AND THEN AGAIN THIS DATE. THAT'S GOOD.
HERE ARE GENERAL REQUIREMENTS FOR ALL BOARDS AND COMMISSIONS.
ADDITIONAL REQUIREMENTS ARE FOR SPECIFIC BOARDS AND COMMISSIONS.
I JUST WANT THE COUNSEL TO LOOK AT THIS BECAUSE WE HAVEN'T LOOKED AT THIS IN A WHILE.
JUST WE WANT TO KEEP IT WITH THREE CONSECUTIVE TERMS THAT THEY SERVE THAT'S THREE YEARS, THAT'S NINE CONSECUTIVE YEARS.
UNINSPIRED TERMS ARE NOT COUNTED TOWARDS THAT, SO SOMEBODY WHO'S JUST SERVING A YEAR OF A THREE-YEAR TERM, THAT DOESN'T COUNT AGAINST THEIR CONSECUTIVE TERMS. THEY START FROM THE NEXT TIME THAT THERE FOR A FULL TERM.
IF THEY TERM OUT, THEY HAVE TO STAY OFF FOR A FULL TERM WHICH IS THREE YEARS.
THEN THE CHAIR AND THE VICE-CHAIR ARE CHOSEN BY YOUR BOARDS AND COMMISSIONS.
THEN THEIR ONE YEAR APPOINTMENTS ON THOSE.
IT USED TO BE COUNCIL APPOINTED THE CHAIRS, AND THEN COUNCIL WANTED COMMITTEE ITSELF TO CHOOSE ITS OWN CHAIR AND VICE-CHAIR, LIVE IN THE CITY LIMITS ONE YEAR PRECEDING THE EFFECTIVE DATE OF THEIR APPLICATION.
THEY COULD APPLY, THEN MAYBE THEY MOVE TO THE CITY OCTOBER 2ND AND THE APPOINTMENT WILL BE BEFORE THEN.
THEY WOULD HAVE TO WAIT A WHOLE ANOTHER YEAR TO BE APPOINTED AS A RESIDENT.
THEN OF COURSE, THERE'S RESIDUE REQUIREMENTS, EXCEPTIONS ON SPECIFIC BOARDS HAVE DIFFERENT ONES.
THE OLD TOWN DESIGN STANDARD ONE COMES TO MIND.
THE HERITAGE FOUNDATION PRESIDENT SERVES ON THAT ONE, WHETHER THEY LIVE IN THE CITY OR NOT, THEY HOLD THAT POSITION BECAUSE THEY ARE THE PRESIDENT OF THE HERITAGE FOUNDATION.
WOULD COUNSEL LIKE TO LOOK IN AND CHANGE ANY OF THESE REQUIREMENTS?
>> COUNCIL MEMBER VICTORIA JOHNSON BROUGHT THIS UP WHEN HE TALKED ABOUT THE THREE CONSECUTIVE TERMS. YOU HAD MENTIONED THAT YOU WERE SITTING AROUND WAITING, WAITING AND WAITING.
I DO BELIEVE IT'S A LOT LIKE A SUB HERE.
FIRST-TERM, YOU'RE LIKE A LITTLE DEER IN THE HEADLIGHTS AND YOU START GETTING YOUR LEGS, MAYBE THAT THIRD YEAR OF YOUR FIRST TERM.
THEN BY YOUR SECOND TERM, YOU'RE FLOWING A LITTLE BIT BETTER.
I DO FEEL LIKE WE DO HAVE A MASSIVE BOOK OF PEOPLE, AND I THINK TWO CONSECUTIVE TERMS IS A BETTER NUMBER PERSONALLY, SO WE CAN GET MORE PEOPLE ON THESE BOARDS AND COMMISSIONS AND NOT HAVE PEOPLE THERE FOR SO LONG, EVEN JUST THE GOOD PEOPLE.
I MEAN, I'VE GOT, I TOLD YOU ONE POOR GUY JUST TRYING TO GET ON LIBRARY BOARD, JUST BECAUSE HE LOVES THE LIBRARY SO MUCH AND JUST WANTS TO BE A PART OF IT, BUT HAS HAD ABSOLUTELY NO LUCK, I THINK FOR MANY, MANY, MANY YEARS.
WHEN I LOOKED AT THE EXPIRATION, I'M LIKE, SOME OF THESE PEOPLE ARE ON THERE UNTIL 2030. I WAS LIKE, "WHAT? 2030. THAT'S A LONG WAYS AWAY." FORGETTING THAT WE'RE ONLY EIGHT YEARS AWAY FROM 2030.
>> [LAUGHTER] STOP IT. RONNIE, DO NOT SAY THAT.
[LAUGHTER] I GUESS I'LL LET YOU GUYS FEEDBACK ON THAT BEFORE I ASK THIS ONE QUESTION ON SOMETHING ELSE.
>> I THINK NINE YEARS UNTIL SOMEBODY TERMS OUT IS A LONG TIME.
I LIKE THE THREE-YEAR TERMS BECAUSE IT TAKES ABOUT A YEAR TO FIGURE THINGS OUT, AND THEN IF IT WAS A TWO-YEAR TERM, THEN-
>> YEAH. YOU'RE DONE BEFORE YOU REALLY GOT YOUR FEET UNDER YOU.
SO I LIKE THE THREE-YEAR TERMS, BUT I WOULD LIKE FOR US TO CONSIDER DOING TWO CONSECUTIVE TERM LIMITING THAT.
BUT INSTEAD OF A FULL TERM OFF, I'M WONDERING WHAT EVERYONE THINKS ABOUT ONE YEAR OFF.
SO THE ONE FULL TERM OFF IS FROM THE BOARD THEY JUST LEFT.
THEY CAN JUMP LITERALLY IMMEDIATELY.
SO I'M SERVING ON THE CEMETERY BOARD, I HAVE EXPIRED MY TERM.
I CANNOT BE BACK ON THE CEMETERY BOARD FOR ONE FULL TERM,
[01:10:01]
BUT I CAN JUMP TO ANY OTHER BOARD THAT'S OUT THERE.>> THAT'S WHERE I WAS GOING WITH THIS.
>> I DIDN'T PRINT THAT ALL OUT.
MAYOR PRO TEM MCCLENDON SAID, ATTENTION SPAN IS SHORT [LAUGHTER].
>> THAT'S WHERE I WAS HEADING WITH THIS.
BEFORE GOING TO ANOTHER BOARD.
>> BEFORE GETTING ONTO THEIR EXACT BOARD THAT THEY WERE ON.
>> THE TERM LIMIT ONLY APPLIES THERE.
THE ONE-YEAR TO STAY OFF IS ONLY FOR THAT SPECIFIC BOARD.
THEY CAN BE ON ANY OTHER BOARD THAT THEY WANT TO BE ON.
IF THEY'RE ON LIBRARY BOARD AND THEY TERM OUT A LIBRARY BOARD AND THEY WANT TO MOVE IMMEDIATELY TO PARK BOARD AND Y'ALL DEEM IT OKAY TO PUT THEM ON PARK BOARD, YOU CAN PUT THEM ON PARK BOARD THAT SAME YEAR THEY TERM OFF OF LIBRARY, THEY GO RIGHT ONTO THE PARK BOARD.
THEY'D HAVE TO WAIT THE FULL TERM.
>> THIS IS ONE OF THE REASONS TOO WHY I THINK ONCE WE GET TO THE NEXT STAGE OF THE APPOINTMENTS PROCESS THAT I FEEL THIS, WE NEED TO BE LOOKING AT HAVING THE RANKING AND KNOWING WHEN THEY APPLIED BECAUSE WE'RE SITTING HERE, LISTENING YOU TELL US THAT YOU NEVER GOT CALLED.
BUT WE HAD SOMEONE COME OFF A BOARD AND GO RIGHT ONTO ANOTHER BOARD IMMEDIATELY, JUST IN THE LAST COUPLE OF YEARS WHEN WE HAVE A BOOK THIS THICK.
SO I FEEL LIKE WE'RE DOING A DISSERVICE TO THOSE PEOPLE WHO WERE ON THAT LIST WAITING WHEN SOMEONE JUST GOT OFF ONE BOARD AND JUMPED RIGHT ONTO ANOTHER ONE.
THAT KIND OF DEFEATS THE WHOLE PURPOSE.
NOW, I'M NOT SAYING WE SET SOMETHING IN WRITING, BUT I DO THINK THAT HOPEFULLY IN RANKING AND DATES, HAVING THAT DATE AND KNOWING WHEN THEY SERVED ON A BOARD RECENTLY SHOULD HOPEFULLY COME INTO PLAY IN WHEN THE APPOINTMENTS COMMITTEE IS MAKING A DECISION.
BECAUSE AGAIN, WE'RE KIND OF CUTTING OFF THE OPPORTUNITIES OF THE OTHER PEOPLE.
IF YOU'RE APPOINTING SOMEONE WHO JUST GOT OFF A BOARD TO ANOTHER BOARD.
>> IT'S A DIFFICULT SITUATION THAT YOU'RE IN BECAUSE I WILL ARGUE THE OTHER SIDE OF THAT IS, IF I HAVE SOMEBODY WHO SERVED ON THE PARK BOARD FOR THEIR FULL TERMS OF NINE YEARS AND NOW THEY WANT TO MOVE ON TO THE PLANNING AND ZONING, FOR ME AND STAFF WE WOULD PROBABLY SAY THAT'S A GOOD CANDIDATE OPPOSED TO SOMEBODY WHO'S NEVER SERVED ON IT.
NOW, I'M GOING TO CAVEAT THAT THERE'S ALL GOOD CANDIDATES, BUT THERE'S A WAY TO LOOK AT THIS.
>> YOU COULD LOOK AT IT FIVE DIFFERENT WAYS TO APPOINT SOMEBODY TO A BOARD OR COMMISSION.
AND YOU'RE GOING TO BE UNFAIR TO SOMEBODY AND YOU'RE GOING TO BE FAIR TO OTHERS.
WHAT YOU GUYS ARE DOING IS NAVIGATING THESE WATERS AS BEST AS YOU CAN AND WITH THE OPEN-MIND OF THAT WE CAN CHANGE IT.
WE'RE CHANGING IT NOW AND THEN WE'LL CHANGE IT AGAIN IF THAT'S NOT WORKING, AND WE'LL CHANGE IT AGAIN IF WE NEED TO.
SO I THINK THAT'S THE MOST IMPORTANT PART RIGHT NOW, IS TO REALIZE THAT YOU GUYS ARE DOING THAT AS A SERVICE TO THE COMMUNITY.
>> DO WE NEED TO PUT ANYWHERE ON THERE OR IS IT WRITTEN SOMEWHERE ELSE THAT THEY CANNOT SERVE ON TWO BOARDS AT THE SAME TIME?
>> IT IS NOT WRITTEN ANYWHERE.
IT'S JUST WHAT WE HAVE APPLIED AS A GENERAL RULE BECAUSE OF WHAT YOU JUST SAID.
IF I HAVE FIVE APPLICANTS AND THEY WANT TO ALL SERVE ON THIS ONE AND THIS OTHER ONE IS ALREADY SERVING ON ANOTHER BOARD AND THEY SERVE ON TWO BOARDS AT ONE TIME.
IT GOES THROUGH THE FAIRNESS THING, BUT MAYBE THERE ARE MORE QUALIFIED.
I MEAN, YOU JUST NEVER KNOW, IT'S UP TO COUNCILS.
IT'S SO DISCRETIONARY TOO ON THESE APPLICATIONS, AND ON THESE APPOINTMENTS.
>> I BELIEVE THE KEY HERE ON THE BOARD IS THE QUALITY OF THE BOARD.
THAT'S THE BOTTOM LINE FOR COUNCIL BECAUSE WE NEED THE BEST PEOPLE IN THE RIGHT SPOT.
PART OF THE PROCESS AS FAR AS SOMEBODY WANTS TO SWITCH COMMITTEES AND THEY'VE GOT AVAILABLE ANOTHER TERM.
WE'VE HAD MEMBERS TO HAVE BEEN APPOINTED TO ONE BOARD SAYING, IF THERE'S A VACANCY OVER HERE, PLEASE KEEP US IN MIND, AND THEN WHEN WE REACH OUT TO SAY, "DO YOU WANT TO BE REAPPOINTED TO YOUR BOARD?" THEY WILL COME BACK TO US AND SAY, "I WILL BE, BUT IS THERE AN OPENING ON ANOTHER BOARD?" BECAUSE THIS IS THE BOARD I REALLY WANTED TO BE ON TO BEGIN WITH.
SO WE TELL THEM YES, THERE IS, AND THEN WE PUT THEIR APPLICATIONS.
THEIR APPLICATION WILL BE LISTED TWICE.
IT'LL BE LISTED WHERE THEY'RE ELIGIBLE FOR REAPPOINTMENT AND THEN IT'LL BE LISTED WHERE THE OTHER BOARD THAT THEY WANT TO BE ON.
>> SO IT'S STILL AN APPLICATION PROCESS.
>> IT'S NOT AN AUTOMATIC APPOINTMENT.
>> IT'S NOT AN AUTOMATIC APPOINTMENT.
IT'S MUCH LIKE WITHIN THE CITY OF BURLINGTON, IF SOMEBODY WANTS TO MOVE TO AN IN-HOUSE POSITION, WE'RE GOING TO SHOW A LETTER OF INTERESTS.
WE'RE GOING TO DO WHATEVER WE NEED TO.
WE'RE GOING TO SUPPLEMENT OUR OWN ORIGINAL APPLICATION WITH ANY KNOWLEDGE THAT WE'VE GAINED OVER THE YEARS THAT WOULD QUALIFY AS FOR THIS OTHER POSITION WITHIN THE CITY.
IT'S THE SAME THING WITH YOUR BOARDS AND COMMISSIONS.
>> ANYTIME WE HAVE SOMEBODY EXPERIENCED GO INTO PNZ, TO ME IT'S LIKE WE NEED TO CONSIDER IT.
WE'VE GOT A HISTORY OF PERFORMANCE.
>> I THINK THAT'S ONE OF THE REASONS THAT WE HAVE DONE WHAT WE'VE DONE HERE AS FAR AS THREE CONSECUTIVE TERMS IN THREE YEARS.
I MEAN, THAT'S ONE OF THE REASONS WE'VE HAD A HARD TIME
[01:15:01]
FINDING A QUALITY CHAIRPERSON THAT'LL SIT THERE, THAT REALLY KNOWS WHAT THEY'RE DOING, AND WHEN WE GET A GOOD ONE, THEY TERM OUT.SO WE'VE TRIED TO INCREASE THAT A LITTLE BIT SO WE COULD KEEP THOSE PEOPLE IN THOSE POSITIONS IF THEY WANT TO CONTINUE TO SERVE BECAUSE WE NEED THAT TYPE OF PERSON THERE.
THAT'S ON PNZ, THAT'S ONE OF THE REASONS THAT WE INCREASED IT TO THREE-YEAR TERMS. SO SOMEBODY THAT WAS A CHAIR THAT REALLY DID A GOOD JOB, THEY COULD CONTINUE TO SERVE.
>> WITH THAT BEING SAID, WHAT ABOUT TWO CONSECUTIVE TERMS AND LESS SERVING AS THE COMMITTEE CHAIR, IN WHICH CASE YOU MAY SERVE THREE?
>> BUT THEN YOU'RE SPLITTING HAIRS NOW.
>> I THINK I RECOGNIZE WHAT YOUR CONCERNS ARE THERE.
I ALSO BELIEVE THAT OUR POOL OF APPLICANTS IS WAY BIGGER THAN IT HAS BEEN BECAUSE OF THE SIZE OF OUR CITY.
IF WE COULD GIVE THIS A TRY, I WOULD GREATLY APPRECIATE THAT.
IF IT DOESN'T WORK, THEN, THE CHAIRS ARE ELECTED BY THE PEOPLE IN THE COMMITTEE.
IT'S LIKE ANY COMMITTEE THAT WE'RE ALL KNOW WE'VE BEEN ON DIFFERENT ONES.
SOMETIMES THEY'RE ALL IN, SOMETIMES THEY'RE NOT AND SOME MONTHS THEY'VE GOT LIFE HAPPENING AND OTHER MONTHS THEY DON'T AND THEY TRY TO DO THE BEST THEY CAN.
>> DOES COUNCIL WANT US TO LOOK AT CHANGING THAT FROM THREE-YEAR TERMS TO TWO-YEAR TERMS?
>> I WOULD REGISTER IT, SAY THREE YEARS.
>> YEAH. THREE YEARS, TWO TERMS. TWO CONSECUTIVE TERMS.
>> I LIKE WHAT WE HAVE ALREADY, WE'RE GOING TO GROW.
WE NEED SOMEBODY IN THERE WITH EXPERIENCE GOING THROUGH THIS STUFF AND RIGHT NOW TO CHANGE THIS COULD BE DIFFICULT.
>> IT WOULD BE MOVING FORWARD AND IT WOULDN'T BE RETROACTIVE FOR ANYBODY WHO'S ON THERE RIGHT NOW.
YOU'VE GOT PEOPLE ON THERE FOR QUITE A WHILE.
>> I GUESS I'M LEANING MORE TOWARDS P&Z HERE AND WHAT WE'VE GOT TO DO THERE AND THE GROWTH THAT WE HAVE, WE NEED PEOPLE WITH EXPERIENCE ON THERE AND THE STARTUP.
WE ALL KNOW THAT THE STARTUP WITH THESE OFFICES CAN BE STRESSFUL ON YOU STARTING UP.
WE NEED PEOPLE FOR STUDYING THE THREE YEARS.
>> I THINK THE GROWTH GIVES US THAT EXPERIENCE AS PEOPLE ARE MOVING IN AND WE'RE GETTING A NEW EXPERIENCE PEOPLE.
THE ONE THING I DON'T WANT TO DO IS HAVE PEOPLE LOSE INTERESTS AND NOT BECOME CONNECTED TO OUR CITY BECAUSE THEY DON'T GET A SHOT.
IT'S ALWAYS OLD JOE BOB DOWN THE STREET.
HE GETS TO SIT ON EVERY COMMITTEE.
I DON'T GET IT DID NOTHING FOR LONG.
THEY LOSE PASSION, THEY LOSE INTEREST AND THEY DON'T BECOME INVOLVED ANYMORE.
I WANT TO MAKE SURE THAT PEOPLE HAVE AN OPPORTUNITY TO SERVE AND THEY GET THAT OPPORTUNITY AND I THINK THERE'S A LOT OF WONDERFUL NEW PEOPLE MOVING IN OUR CITY THAT WOULD BE GREAT ON P&Z OR ANY OTHER COMMITTEE FOR THAT MATTER.
>> LET ME JUST INTERJECT ONE THING THAT I WAS GOING TO BRING UP LATER, ACTUALLY NOT AT THIS ONE, BUT MAYBE FURTHER DOWN THE LINE IS THAT WE HAVE AN INCONSISTENCY WITH ALL OF OUR BOARDS.
SOME BOARDS HAVE FIVE MEMBERS, SOME BOARDS HAVE SEVEN MEMBERS.
THE PLANNING ZONING HAS EIGHT MEMBERS.
I WOULD SAY THAT TO TACKLE THAT FIRST BECAUSE THEN YOU DO OPEN UP MORE CHANCES FOR PEOPLE TO GET ON AND SERVE BOARDS AND COMMISSIONS.
FOR ME, I WOULD SAY LET STAFF LOOK AT EACH ONE OF THESE BOARDS.
I WOULD LIKE IT TO HAVE EVERY BOARD HAS A MINIMUM OF SEVEN PEOPLE.
I THINK THAT EVERY BORDER COMMISSION IN THE CITY OF BURLINGTON SHOULD HAVE A MINIMUM OF SEVEN PEOPLE.
I THINK THAT'S ADEQUATE AND THAT'S GOOD FOR EVERYBODY AND THEN THAT WOULD OPEN UP SOME MORE ROOM FOR GROWTH AND SOME MORE ROOM FOR APPOINTMENTS THAT WE DON'T HAVE RIGHT NOW.
>> IF WE STARTED THIS ROLLING APPLICATIONS ONLY ROLLOVER FOR THREE YEARS BECAUSE I WONDER HOW MANY OF THESE APPLICANTS JUST DON'T HAVE AN INTEREST IN SERVING OR NOT ABLE TO AT THIS TIME, WHEN DO WE THINK WE WOULD START THAT?
>> ANYTHING WE DO HERE IS GOING TO BE AN ORDINANCE CHANGE, SO THIS ISN'T SOMETHING THAT WE CAN CHANGE RIGHT AWAY.
I WOULD SAY THAT WE WOULD PROBABLY HAVE TO WORK SESSION THIS ONE JUST A LITTLE BIT MORE IN ORDER TO GET THERE, BUT I JUST WANTED TO START US THINKING ABOUT THIS, SO WHAT WE COULD DO IS MOVE ON FROM THIS BECAUSE THIS WILL BE LIKE I SAID, AN ORDINANCE CHANGE AND WE'RE LOOKING MORE OF THE PROCESS, BUT I WANTED YOU ALL TO START THINKING ABOUT THAT.
I CAN SEND SOMETHING THAT WE CAN DO THIS AGAIN BUT JUST LOOK AT THE ORDINANCES THAT ARE IN PLACE BECAUSE IT WOULD REQUIRE AN ORDINANCE CHANGE FOR A LOT OF THE DIFFERENT BOARDS AND COMMISSIONS THAT ARE OUT THERE.
>> HOW DOES OTHER COUNCIL MEMBERS FEEL ABOUT THE TWO THAT WE HAVE NOW AND [NOISE] WHERE IT GOES.
I WANTED TO GET A FEEL FOR HOW YOU ALL FEEL ABOUT IT.
>> I STAY BEHIND THE IDEA OF MAINTAINING STATUS QUO.
[01:20:01]
THREE TERMS, THREE YEARS.>> I UNDERSTAND THE POINT I REALLY DO AND AM NOT PASSIONATE.
WE WON'T GO OVER THE RECRUITING SECRETARY WITH THE [INAUDIBLE] EXPERIENCE MEANS A LOT [INAUDIBLE]
>> WE CAN LOOK AT THE INDIVIDUAL BOARDS ALSO, SO IF WE CAN COME BACK AND FOCUS ON JUST THE INDIVIDUAL BOARDS BECAUSE I THINK WE CAN MAKE CHANGES TO OBVIOUSLY BECAUSE WE HAVE BOARDS THAT HAVE ALL DIFFERENT SPECIFIC REQUIREMENTS THAT ARE SPECIFIC TO BOARDS AND COMMISSIONS AND THEN THESE ARE JUST ALL THE GENERAL RULES THAT APPLY AT THE TOP LEVEL AND THEN THEY ALL HAVE THEM IN-BETWEEN THERE SO WE CAN COME BACK AND LOOK AT THOSE BECAUSE I AGREE.
PLANNING AND ZONING IS SOMEPLACE THAT YOU WANT TO HAVE SOME KNOWLEDGE AND SOME CONSISTENCY AND SO YOU COULD LOOK AT THE TERM LIMITS COULD APPLY TO THESE BOARDS AND NOT THIS ONE.
THIS IS AN EXCEPTION AND THIS ONE GETS LONGER HOWEVER YOU WANT TO DO THAT.
BUT LET US BRING THAT BACK TO YOU BECAUSE I THINK THAT'S A DEEPER CONVERSATION THAT I REALLY DO WANT COUNCIL TO HAVE, BUT I THINK THAT IT'S PROBABLY GOING TO GO DOWN A LITTLE BIT FURTHER RIGHT NOW.
>> HAVE YOU EVER HAD A SITUATION WHERE BURNOUT WAS PREVALENT, HAVE YOU SEEN PEOPLE DROP OFF OR JUST QUIT GOING AND WHAT DO THEY DO WHEN THEY GET TIRED OF IT?
>> THEY JUST QUIT GOING OR SEND ME AN EMAIL, I'M OUT. [LAUGHTER]
>> WHAT ABOUT A LITTLE BIT OF A COMPROMISE, I WANT TO [LAUGHTER] JUST TO THINK ABOUT IT AM NOT SUGGESTED IT.
WHAT IF WE WENT TO FOUR TERMS, TWO YEARS.
IF THEY'RE TIRED, IT GIVES THEM AN OPPORTUNITY TO GET OFF AND WE GET SOMEBODY ELSE.
THEY DON'T DRAG IT OUT FOR THREE YEARS.
IT'S JUST A SUGGESTION. I'M TRYING TO GET A COMPROMISE HERE.
>> NO FOUR-YEAR TERMS, TWO CONSECUTIVE.
>> THAT GIVES HIM SHORTER TERMS, THAT GIVES THEM THE CHANCE I DON'T WANT TO DO THIS NO MORE THEN THEY GET WHAT THEY SAY THANKS. I JUST QUIT.
I'LL BRING BACK ONE YEAR, ONE-YEAR TERMS. I'LL BRING BACK EVERYTHING COMBINED. [OVERLAPPING]
>> I LIKE THE IDEA OF DOING IT FOR P&Z THOUGH, MAYBE KEEPING IT THE SAME FOR P&Z AND THEN CHANGE IT.
>> THAT'S WHAT I'M LIKING THE THREE, THREE ON P&Z AND THREE TWOS ON THE OTHER, I MEAN TWO TERMS THREE YEARS.
>> I APPRECIATE YOU BRINGING THAT PERSPECTIVE BECAUSE P&Z, THEY EXPERIENCE IS IMPORTANT, AND STAYING INVOLVED IN AND WILLING TO SERVE THAT LONG.
IT'S REALLY HELPFUL TO COUNCIL AS WELL BECAUSE THEY GIVE US RECOMMENDATIONS.
THIS IS WHAT STAFF DOES CURRENTLY WE REVIEW ALL THE APPLICATIONS AND THAT'S JUST FOR THE BASIC REQUIREMENTS.
IT'S THE RESIDENCY REQUIREMENTS.
UNLESS THERE'S, LIKE I SAID, THE LICENSED ELECTRICIAN OR PLUMBERS, WE CONTACT THE APPLICANTS TO MAKE SURE THAT THEY'RE STILL INTERESTED.
WE PRESENT THE AGENDA ITEMS TO THE FULL COUNCIL.
WE CONTACT ALL OF THE BOARDS IN LIAISONS, LET THEM KNOW.
WE CONTACT THE APPLICANTS TO INFORM THEM OF THEIR APPOINTMENTS.
THE OTHER THING WE DO ON THE APPLICANTS IS WE INFORM THEM THAT THEY HAVE TO TAKE THIS SPECIFIC TRAINING, WE SHOW THEM WHERE THEY NEED TO GO FOR OPEN MEETINGS AND PUBLIC INFORMATION REQUESTS AND THEN WE DO KEEP ATTENDANCE FOR ALL BOARDS AND COMMISSIONS MEMBERS AS REQUIRED BY THE CODE.
THOSE ATTENDANCE ARE SHOWN TO THE APPOINTMENTS AND COUNSEL POLICIES WHEN THEY MEET.
THAT'S PART OF THE WORKSHEET THAT YOU GUYS HAVE.
IT'LL SHOW YOU THEY HAD FIVE MEETINGS.
THEY MADE THREE OF THE FIVE MEETINGS OR THEY MADE FIVE AND THE FIVE MEETINGS, HOWEVER, THAT IS.
IS THERE ANY CHANGES THAT YOU GUYS WOULD LIKE US TO DO AT THIS LEVEL OF THE PROCESS? I JUST WANTED TO REVIEW REALLY QUICKLY.
THIS IS THE CURRENT PROCEDURE WE DO.
WE ACCEPT APPLICATIONS, WE VERIFY WE JUST WENT THROUGH THAT.
WE COMPILE ALL OF THE APPLICATIONS AND BOARDS AND WE PLACE THEM IN A BINDER.
WE PRESENT THOSE TO THE APPOINTMENTS POLICY.
WHAT THAT BINDER ALSO HAS, LIKE I JUST SAID, IT'LL LIST THE FULL MEMBERSHIP ON THAT COMMITTEE, THEIR TERMS WHEN THEY TURN OUT, HOW MANY THEY'VE GONE TO, AND IF THEY'RE THE CHAIR OR NOT, THEN THE APPOINTMENTS AND COUNCIL POLICIES COMMITTEE REVIEWS THOSE RECOMMENDATIONS.
THIS IS ALL DONE IN AN OPEN MEETING.
IT'S POSTED AND THEN BASED ON THOSE RECOMMENDATIONS, WE PLACE THEM ON AN AGENDA ITEM, BRING THAT FORWARD TO THE FULL COUNCIL, AND THEN THE FULL COUNCIL TAKES THE ACTION, AND THEN THE APPOINTMENTS ARE MADE, AND THEN WE CONTACT THE BOARD LIAISON AND IT BEGINS.
I'M GOING TO GO TO THE NEXT SLIDE BECAUSE WHEN WE'VE LOOKED AT THAT, WE'RE HERE BECAUSE THERE COULD BE SOME REASON TO CHANGE SOME OF THIS PART OF THIS PROCESS.
THE OPTIONS RIGHT NOW THAT I WANT COUNCIL TO MAKE CHANGES TO THE CURRENT PROCESS AND NUMBER THREE,
[01:25:04]
THE FORMALIZE THE PROCESS WITH A NEW COUNCIL POLICY.I WOULD LIKE THAT ONE FOR US TO DO REGARDLESS OF WHAT WE DO, IF WE KEEP THE SAME PROCESS, I WOULD LIKE THIS COUNCIL TO ADOPT A NEW COUNCIL POLICY THAT LAYS OUT EVERYTHING WE TALKED ABOUT, THE APPLICATIONS, HAVING THE EXPIRATION DATES, ALL OF THE STUFF THAT WE JUST TALKED ABOUT RIGHT NOW, INCORPORATE THAT ALL PUT THAT ALL DOWN IN WRITING AND HAVE COUNCIL ADOPT THAT AND MUCH LIKE POLICY NUMBER 17, YOUR DISCRETION HOWEVER YOU WANT DO THAT, AND THEN WE'LL DO AN ANNUAL REVIEW OF THAT AS WELL AS WE REVIEW 17.
>> ARE YOU SAYING LIKE THE CHANGES OF THE CURRENT PROCESS AND FORMALIZE IT OR ARE YOU JUST GOING TO STRIKE THE POLL?
>> I'M SAYING IF YOU KEEP IT FORMALIZE IT, IF YOU CHANGE IT FORMALIZE IT, NO MATTER WHAT WE DO TODAY, WE WANT TO FORMALIZE THIS PROCESS IN A COUNCIL POLICY.
>> CHANGING THE PROCESS. [BACKGROUND]
>> I HAVEN'T PRESENTED YET BECAUSE I WANTED TO KNOW WHERE WE ARE BECAUSE WE TALKED ABOUT SOME STUFF AT THE VERY BEGINNING THAT I THOUGHT WAS IMPORTANT TO THIS WHOLE PROCESS.
THAT'S NOT REALLY THE PROCESS PART OF IT, BUT I WANTED TO SEE WHERE WE WERE AT.
AT THIS POINT, SINCE WE'VE HAD THIS DISCUSSION, HOW DOES THE COUNCIL FEEL ABOUT GOING FORWARD? DO WE WANT TO KEEP THIS PROCESS OR DO WE WANT TO LOOK AT CHANGING THE PROCESS?
>> I WOULD LIKE TO LOOK AT CHANGING THE PROCESS, BUT I AGREE WE DO NEED TO FORMALIZE WHATEVER WE DO.
>> WHEN WE LOOK AT CHANGING THE PROCESS, I JUST WANT YOU TO KNOW THAT THESE TWO, THIS IS WHAT WE'RE TALKING ABOUT WHEN WE'RE CHANGING THE PROCESS.
BECAUSE ACCEPTING THE APPLICATIONS REALLY, YOU CAN'T CHANGE THAT.
THAT'S GOING TO BE STAFF UNLESS YOU WANTED TO CHANGE SOMETHING AND WHICH I THINK ALL THE APPLICATIONS GO TO THE CITY MANAGER, BRIAN LANGLEY.
[LAUGHTER] ANYWAYS. LET'S LOOK AT THIS BECAUSE THIS IS THE MID OF THE PROCESS THAT I'VE HEARD COUNCIL TALK ABOUT AND WE'VE ALREADY REVIEWED ON THE OTHER PARTS OF THE APPLICATIONS AND EVERYTHING ELSE.
WHAT PART OF THE PROCESS TO CHANGE? LIKE I SAID, WE'RE GOING TO REVIEW THAT, THESE ARE THE TWO PARTS THAT WE WOULD CHANGE.
WOULD COUNSEL LIKE TO RECEIVE THE FULL BINDER THAT SENT OUT TO THE APPOINTMENTS THAT COUNCIL POLICIES COMMITTEE.
WOULD COUNSEL LIKE TO HOLD A SPECIAL SESSION TO TALK ABOUT ALL OF THOSE? WHEN THEY RECEIVE ALL THE APPLICATIONS, WOULD THEY LIKE TO RANK THEM? WOULD WE LIKE TO ALLOW COUNCIL MEMBERS TO APPOINT TO EACH BOARD AND COMMISSION CORRESPONDING TO THEIR PLACE? I THINK THAT I WENT ON.
WE'LL TAKE EACH ONE OF THESE AS WE GO THROUGH HERE.
HOW FAR IN ADVANCE? IF THE FULL COUNCIL WANTS TO RECEIVE THE FULL BINDER, WHICH IS ALL THE APPLICANTS WITH ALL OF THE OTHER THE ATTENDANCE, HOW LONG, IF THEY'RE ELIGIBLE FOR REAPPOINTMENT OR NOT REAPPOINTMENT, ALL OF THAT.
HOW FAR IN ADVANCE, IF COUNCIL WANTED TO RECEIVE THAT, WOULD YOU LIKE TO RECEIVE THAT? THEN ONCE RECEIVED, WHAT DOES COUNCIL ENVISION AS THE NEXT STEP BASED ON THE FACT THAT NOW YOU'VE GOT THE FULL BINDER WHICH YOU WEREN'T GETTING BEFORE? THEN, DOES KEEPING IN MIND THAT ALL DELIBERATIONS HAVE TO BE IN AN OPEN MEETING? ONCE THE FULL COUNCIL RECEIVES THIS IN ORDER TO DISCUSS THIS AT ALL, YOU WOULD HAVE TO DO IT IN AN OPEN MEETING.
>> IF FULL COUNCIL'S PART OF IT.
>> IF FULL COUNCIL AS PART OF IT.
WELL, IT'S ALWAYS GOING TO BE IN AN OPEN MEETING EVEN WHEN THE APPOINTMENTS AND COUNSEL POLICIES COMMITTEE MEETS ON THESE.
>> IT'S JUST NOT RIGHT, BUT IT'S NOT LIVE.
>> IT'S NOT A SPECIAL MEETING.
THIS WOULD BE A SPECIAL CALLED MEETING.
BECAUSE ANYTIME THERE'S A QUORUM OF COUNSEL PRESENT, THEN WE HAVE TO DO IT THIS WAY AND VIDEO AND ALL THAT OTHER GOOD STUFF.
>> WHEN I SAID EARLIER IN THIS MEETING THAT I'VE NEVER SERVED ON THE APPOINTMENTS COMMITTEE, THAT'S NOT BY ACCIDENT.
THAT'S BECAUSE EACH TIME I'VE BEEN ASKED WHAT COMMITTEE I WANTED TO SERVE ON THAT WAS ABOUT MY LAST CHOICE.
[LAUGHTER] I HAVE NO DESIRE TO PERFORM THAT ROLE AS A COUNCIL MEMBER.
I THINK THE COMMITTEE HAS DONE WELL, AND I DON'T PARTICULARLY WANT TO CHANGE THAT. [BACKGROUND]
I MEAN, THAT'S THE GREAT THING ABOUT US BEING ABLE TO CHOOSE IF WE WANT TO BE ON A BORDER COMMISSION.
BUT I THINK FOR MY PERSONAL PREFERENCE, IF I'M VOTING, EVEN WHAT THE COMMITTEE SUGGESTS, I WOULD LIKE TO SEE WHO THE APPLICANTS WERE AND HAVE A PURVIEW OF THAT.
I MEAN, WE'RE ASKED TO VOTE ON IT.
TO ME, I ALSO DON'T THINK HAVING THREE PEOPLE ON THAT COMMITTEE IS WISE.
ANYTHING MORE THAN THREE IS A SPECIAL COUNCIL MEETING.
>> IT'S NOT A COMMITTEE ANYMORE, THAN IT IS A FULL CITY COUNCIL ACTION AT THAT POINT.
[01:30:04]
>> MY THOUGHT PROCESS ON THIS, I DON'T LIKE COMMITTEES OF THREE, JUST BECAUSE A COMMITTEE OF THREE ALWAYS RAISES THE SPECTER OF QUID PRO QUO.
NOTHING HAS HAPPENED IN THE PAST, BUT IT'S VERY GREAT PEOPLE ON A COMMITTEE.
WHETHER YOU WANT TO BE ON THIS COMMITTEE OR NOT, ALL OF YOU ARE.
BECAUSE ULTIMATELY IT'S GOING TO BE PRESENTED TO YOU AND YOU'VE GOT TO VOTE ON IT AND YOU'VE GOT TO PUT YOUR RUBBER STAMP OR NO OR WHATEVER YOU DECIDE TO DO.
YOU'RE ON A COMMITTEE WHETHER YOU WANT TO BE OR NOT.
I LIKE THE IDEA OF IT GOING BEFORE THE ENTIRE BOARD IS WHERE I THINK IT SHOULD BE.
I'LL BE HONEST WITH YOU. I DON'T KNOW IF WE REALLY NEED A COMMITTEE.
I THINK WE CAN CUT OUT SOME MIDDLEMEN IN THIS PROCESS.
IF THE WHOLE COMMITTEE GETS THE BOOK A WEEK OR SO PRIOR TO WHEN WE ACTUALLY VOTE ON IT, I'VE GOT AN IDEA OF HOW I LIKED THAT PROCESS TO GO AND I'LL SHARE THAT LATER.
BUT I THINK IT'S ADVANTAGEOUS.
YOU ARE ALL VOTING ON SOMETHING YOU DIDN'T KNOW WHAT YOU'RE VOTING ON?
>> YEAH. FOR ME, I DON'T KNOW WHAT YOUR PROCESS IS AND THE RANKING SYSTEM LIKE IN MY MIND.
I THINK I WOULD LOOK AT SOMEONE AND I WOULD OBVIOUSLY LOOK AT, WHEN DID THEY FIRST APPLY? WAS THIS YOUR FIRST CHOICE? THEN I KNOW I'VE HAD A DISCUSSION WITH YOU LONG BEFORE THIS EVER CAME UP OF WHAT THE PROCESS IS AND TALKING ABOUT GEOGRAPHY IN THE CITY AND LENGTH OF TIME IN CITY.
I THINK THAT IF WE HAD SOME BASIC GUIDELINES THAT WE CAN WORK FROM KNOWING THAT WE HAVE THOSE ANSWERS OR WE WILL BE GETTING THOSE ANSWERS IF WE DON'T HAVE THEM RIGHT NOW, THAT WOULD HELP US IN MAKING A BETTER DECISION.
I THINK IT'S POSSIBLE, AGAIN, WITH NO HARM TO THE COMMITTEE EVEN FOR THE LAST 20 YEARS.
I THINK IS THAT THEY'VE BEEN WORKING WITH WHAT THEY HAVE.
WE'RE TRYING TO FORMALIZE AND LIKE YOU'RE SAYING, CREATE THIS A BETTER POLICY THAT SAYS, HEY, I RANKED ACCORDING TO THIS, AND THEN THAT'S HOW I CAME UP WITH IT.
>> ON YOUR APPLICATION, WHEN YOU FILL IT OUT, YOU NEED TO PUT IT OUT THERE.
THIS WILL BE, YOU WILL BE DISCUSSED, POSSIBLY BE DISCUSSED IN OPEN SESSION AND SAY HOW MANY STOPS FILLING OUT THE APPLICATION?
>> WELL, IT IS ON THE APPLICATION THAT SAYS IT IS AN OPEN DOCUMENT, SO ANYBODY CAN LOOK AT THAT DOCUMENT.
FROM THE MOMENT THEY SUBMITTED, IT IS 100 PERCENT OPEN DOCUMENT, MUCH LIKE YOUR APPLICATION FOR A PLACE ON THE BALLOT.
>> THE CASE IS TALKING ABOUT A DISCUSSION ABOUT THEM HERE AS WELL SESSION.
ANYBODY CAN WALK INTO IT, AND THE APPOINTMENTS [INAUDIBLE] OPEN.
>> I SEE WHAT MAYOR IS WANTING PEOPLE TO UNDERSTAND.
IF IT IS THE FULL COUNSEL TO HAVE A SPECIAL COUNCIL MEETING AND YOU'VE GOTTEN ALL OF THESE AND YOU'RE TRYING TO TALK THROUGH ANY OF THIS, AT ANY POINT WHEN YOU'RE STARTING TO DO THIS, IT IS GOING TO BE A SPECIAL MEETING, MUCH LIKE TODAY OF THE CITY COUNCIL TO DO THIS.
YES, WE CAN MAKE SURE THAT PEOPLE UNDERSTAND WHAT THE PROCESS IS AND HOW THAT'S GOING TO LOOK.
>> YOUR NAME WILL BE BROUGHT UP IF YOU GET TO THAT POINT.
>> THAT GOES TO THAT NEXT BULLET POINT.
IF YOU GUYS ARE CHANGING ANYTHING, I THINK WE DIDN'T GET TO THIS SIDE YET TO TALK ABOUT HOW WE WANT TO DO THIS, BUT WE GO DOWN FURTHER ON THE LINE.
>> I'M STILL FOR KEEPING IT THE SAME.
I THINK WE ALL APPLY FOR THESE BOARDS AND WE TRUST ONE ANOTHER TO DO AND WE'VE DONE THE RIGHT THING FOR ALL THESE YEARS FOR ALL.
I THINK IF YOU WANT TO BE ON THE BOARD, WE'LL PUT THAT AS YOUR FIRST RECOMMENDATION AND OUR FIRST PRIORITY AND HOPEFULLY, YOU'LL GET PAID FOR THE BOARD.
BUT I THINK IT'S WORKED WELL FOR US FOR YEARS AND I DON'T WANT TO ADD ANOTHER MEETING TO THE CITY COUNCIL WHERE WE ALREADY HAVE ENOUGH SPECIAL MEETINGS AS IT IS.
>> I MEAN IT IS JUST A RECOMMENDATION.
WE HAVE SEVERAL COMMITTEES THAT MEET AND THEN PROVIDE A RECOMMENDATION.
I SERVE ON THE FINANCE COMMITTEE AND WE SIT AND DELIBERATE SOMETHING THAT'S GOING TO COME BEFORE COUNCIL AND THEN IT COMES BEFORE COUNCIL.
I KNOW RIGHT NOW, THE RECOMMENDATION GOES RIGHT TO CONSENT.
BUT IF IT WAS ON THE GENERAL AND NO INDIVIDUAL HAS TO PULL IT OFF FROM CONSENT TO DISCUSS IT FURTHER IF IT'S AUTOMATICALLY ON THE GENERAL PART OF THE AGENDA AND WE DISCUSS IT AND WE'RE ALL GETTING SIMILAR TO ANY OTHER.
IT'S JUST A RECOMMENDATION AND WE'RE ALL VOTING ON IT AS HAS BEEN MENTIONED.
IF WE GET ALL THE INFORMATION THE WEEK BEFORE AS WITH ANY OTHER AGENDA ITEM AND WE'RE ABLE TO LOOK THROUGH AND SAY, THESE ARE THE RECOMMENDATIONS, BUT OH MY GOSH.
DID YOU NOTICE THAT JOE SMITH HE SERVED AND ON SUCH AND SUCH COMMITTEE IN ANOTHER TOWN AND WE THINK HE'D BE A GREAT ADDITION AND THEN WE COULD DISCUSS THAT?
[01:35:02]
I JUST DON'T AGREE.WE HAVE A LOT OF SPECIAL MEETINGS.
I HEAR THE MAYOR'S CONCERNS OF, IF WE'RE HAVING A SPECIAL MEETING, THEN WE'RE BASICALLY TALKING ABOUT EVERYONE.
I'M WORRIED ABOUT WHAT THAT WOULD DO TO OUR APPLICANT POOL, BECAUSE NOT EVERYONE WANTS TO BE DELIBERATED, PUBLICLY IN A LIVE MEETING.
>> I CAN CLEARLY UNDERSTAND WHERE YOU'RE COMING FROM IN COUNCIL MEMBER GREEN. I GET IT.
I WOULD FEEL MORE COMFORTABLE IF THIS WAS NOT A SUBJECTIVE METHOD AND PROCESS AND IT IS SUBJECTIVE.
THAT'S WHY I SUGGESTED A RANKING SYSTEM.
IF YOU GUYS WANT TO TALK ABOUT IT IN AN OPEN FORUM, THAT'S BECAUSE YOU DON'T WANT TO TALK ABOUT THE PROCESS.
THAT'S WHY I DON'T WANT TO SIT DOWN AND TALK ABOUT SOMEONE'S CHARACTER.
I WANT TO TALK ABOUT, WHEN DID THEY APPLY? WHAT IS THEIR PREFERENCE? HOW LONG AGO DID THEY APPLY? DO WE NEED SOMEONE IN THAT PART OF THE CITY? DO WE NEED SOMEONE IN THAT AGE RANGE? THIS IS NOT VERY DIFFICULT.
IF WE SAY, HEY, WE'D LIKE TO BALANCE MALE AND FEMALE.
>> CAN'T DO SEX PROBABLY EITHER.
>> BUT WHATEVER SOME OF THE THINGS ARE THAT WE CAN DO THAT WILL HELP CREATE WHAT WE CONSIDER A MORE BALANCED COMMITTEE, OTHER THAN THE ONES THAT HAVE TO HAVE THIS SPECIFIC HVAC AND YADA, YADA, ETC.
I WOULD FEEL BETTER. BUT QUITE FRANKLY, IT'S SUBJECTIVE AND IT HAS BEEN SUBJECTIVE FOR YEARS.
IF WE DON'T WANT SUBJECTIVITY TO COME FORWARD AND DISCUSS IN COUNCIL, I COMPLETELY UNDERSTAND THAT BECAUSE I HAD TO DO IT AND IT FEELS HORRIBLE.
IT'S A HORRIBLE SITUATION TO BE IN.
HOW DO WE DO THIS IN A FORMULA THAT'S NOT PERFECT, BECAUSE THEY NEVER ARE, BUT A FORMULA THAT REMOVES SUBJECTIVITY OUT OF THIS?
>> IF I CAN SHARE WHAT MY THOUGHT PROCESS IS ON THIS.
I THINK JUST BECAUSE WE'VE ALWAYS DONE SOMETHING DOESN'T MEAN THAT IT'S THE BEST WAY TO GO.
I THINK THAT THERE'S ALWAYS A CHANCE FOR IMPROVEMENT.
WHEN WE LOOKED AT THE SIX SIGMA OR THE LEAN GOVERNMENT, THAT'S GOING OUT AND LOOKING AT THE PROCESSES AND ARE WE REALLY DOING THE PROCESS IN THE BEST WAY.
IT DOESN'T HURT TO LOOK AT THESE PROCESSES.
WHAT I WOULD LIKE TO SEE THAT WOULD HOPEFULLY TAKE SOME SUBJECTIVITY OUT OF THIS IS WE GET THESE BOOKS AHEAD OF TIME, THE WHOLE COUNSEL.
YOU LOOK DOWN AT THE APPLICANTS AND YOU PICK THE TOP THREE FOR EACH BOARD, EACH ONE OF US.
FIRST ONE GETS THREE POINTS, SECOND PLACE GETS TWO POINTS, THIRD ONE GETS ONE POINT.
WHOEVER HAS THE MOST POINTS GETS THE POSITION.
YOU DO YOUR OWN SELECTION PROCESS OF WHAT YOU FEEL IS MOST VALUABLE FOR THAT POSITION.
BUT AT THE END OF THE DAY, WE JUST COUNT THE NUMBERS.
THAT TAKES OUT ANY BIAS IN MY OPINION, FOR A GUEST.
IF WE WIND UP WITH A TIE, THEN WE CAN THROW SOME TIEBREAKER IS IN THERE.
HOW MANY FIRST-PLACE VOTES TO GET? WELL, HOW MANY FIRST, OR SECOND COIN FLIP? I DON'T KNOW, WHATEVER YOU ALL WANT TO DO.
>> I DEFINITELY THINK THAT IF WE DID A RANKING OR SOMETHING.
I MEAN, WE DID OKAY ON THE BOND COMMITTEE. I MADE A SUGGESTION.
THEY GOT VOTED DOWN ABOUT SOMEONE FOR WE SAID, OKAY, LET'S DO IT.
I DON'T THINK WE HAVE TO SIT IN HERE AND TALK ABOUT CITIZENS, BUT WE CAN HAVE A MORE FORMULAIC APPROACH TO THIS BECAUSE THERE ISN'T ONE NOW.
>> MAYOR, I HAVEN'T HEARD FROM YOU.
>> I DON'T WANT TO SUBJECT ONE OF OUR RESIDENTS TO BEING VOTED ON COUNCIL. I DON'T.
IF THAT WORKS, WHAT JIMMY'S TALKING ABOUT AND WE'RE NOT TALKING ABOUT THEM, I'M OKAY WITH THAT.
I UNDERSTAND HAVING THE SAME THREE PEOPLE PICK COMMITTEES, HOW THAT CAN BE CONCERNING.
BUT THE BOTTOM LINE, I'M NOT GOING TO BRING SOMEBODY'S NAME UP IN FRONT OF COUNCIL BECAUSE SOMETIMES YOU DON'T KNOW WHAT DIRECTION IT'S GOING TO GO UP HERE.
I DON'T WANT TO DO THAT TO ANYONE AND I THINK IT'S GOING TO HURT OUR COMMITTEE, OUR APPLICATION POOL.
[OVERLAPPING] IF IT'S POSSIBLE, I'D CONSIDER IT.
I'M ALL FOR NOT SUBJECTING THE PEOPLE UP HERE BECAUSE THAT'S NOT FAIR.
THEY DIDN'T RUN FOR PUBLIC OFFICE.
[OVERLAPPING] [INAUDIBLE] BASED TO STRICTLY OFF THE APPLICATION THEY SUBMIT AND GO OFF THAT.
>> JUST TO RECAP RIGHT NOW, JUST SO WE KNOW WHERE WE'RE AT HERE.
WE HAVE A MAJORITY OF COUNCIL THAT DOESN'T WANT TO CHANGE THE PROCESS.
[01:40:04]
NOW I WILL SAY THIS, I THINK THAT IN LISTENING TO WHAT YOU'RE SAYING, I LISTENED LAST TIME AND SO I BROUGHT FORWARD SOME CHANGES TO THE APPLICATION AND THE WAY THAT WE'RE GOING TO DO THAT AND I THINK IN HEARING WHAT YOU'RE SAYING, I CAN MAKE SOME CHANGES IN THE WAY THAT I PRESENT THE RECOMMENDATIONS TO THE COUNCIL FOR THE FINAL VOTE.BRING FORWARD, THESE ARE THE PEOPLE THAT ARE RECOMMENDED AND THEN MAYBE ADD IN JUST A SPREADSHEET WITH JUST THE LIST OF NAMES OF EVERYBODY ELSE WHO'S APPLIED.
THAT WAY YOU'RE GETTING A FULL VIEW OF EVERYBODY WHO APPLIED FOR BOARDS AND COMMISSIONS AND WE CAN JUST LIST THEIR NAME AND WHAT BOARDS AND COMMISSIONS THEY APPLIED FOR.
WE CAN HIGHLIGHT THOSE AND THEN WE CAN PUT ALL THE APPLICATIONS IN THE ACTUAL PACKET THAT YOU GET THE WEEK BEFORE THE COUNCIL MEETING, BUT IT WILL STILL BE BROUGHT FORWARD BY THE APPOINTMENTS AND COUNCIL POLICIES COMMITTEE AND THESE ARE THEIR RECOMMENDATIONS.
UNFORTUNATELY, COUNCIL MEMBER PAYNE, THAT WOULD PROBABLY LEAD TO WHAT HAPPENED LAST TIME WHERE ONE OF YOU MIGHT HAVE TO SPEAK OUT LIKE THAT.
BUT IN KEEPING THE PROCESS THAT WE ARE AND I'M OPEN TO SUGGESTIONS.
I'M JUST TRYING TO GET EVERYBODY COMFORTABLE WITH THE PROCESS WHICH OF COURSE, LIKE I SAID BEFORE, THIS IS SUCH AN OBJECTIVE PROCESS AND IT SO HAS TO DO WITH YOUR COMMUNITY AND YOUR GOVERNING BODY THAT'S BEFORE YOU.
IT'S GOING TO CHANGE THROUGHOUT THE STATE, THROUGHOUT THE CITY.
>> [OVERLAPPING] THAT'S WHY I'M TRYING TO BE AS FAIR AS POSSIBLE.
>> IF WE DON'T CHANGE IT, I AM REQUESTING TO RECEIVE A FULL BOOK WHEN THE APPOINTMENTS COMMITTEE RECEIVES IT SO THAT WHEN I HAVE TO GO INTO A VOTE, I'M GOING INTO IT WITH FULL KNOWLEDGE. THAT'S WHAT I WOULD LIKE.
>> I WOULD LIKE TO KNOW FROM MY FELLOW COUNCIL MEMBERS AND IF YOU TELL ME NO, THAT'S FINE, I WON'T GET MY FEELINGS HURT.
BUT WHAT I PRESENTED AS FAR AS WE LOOK AT ONLY THE APPLICATIONS, WE DON'T CROSS-EXAMINE THEM OUT IN FRONT OF US AND WE INDIVIDUALLY RANK THEM 1, 2, AND 3 AND WE SCORE THEM.
WOULD THAT BE SOMETHING YOU ALL WOULD BE INTERESTED IN?
>> NO, I'D WANT TO LET THE COMMITTEE MAKE THEIR RECOMMENDATION AND WE EITHER VOTE IT UP OR VOTE IT DOWN.
>> [INAUDIBLE] THE DEAL ABOUT YOU SAY, WELL, MAYBE WE SHOULDN'T GO WITH WHAT WE'VE BEEN DOING FOR YEARS.
BUT THERE'S NOTHING WRONG WITH WHAT WE'VE BEEN DOING FOR YEARS BECAUSE IT HAS WORKED FOR US.
THAT'S THE WAY I FEEL ABOUT IT AND I'M NOT GOING TO CHANGE MY MIND.
AS YOU ALL KNOW, AND I TELL YOU, AM NOT.
I LIKE THE WAY WE'RE DOING IT SO THAT'S MY THOUGHTS.
>> KNOWING THAT I WON'T BE CHANGING ANYONE'S MIND, I STILL WOULD LIKE TO STATE HOW AND WHAT IS THE MEASURE AND THE GAUGE TO SAY WHAT WE'VE BEEN DOING IS WORKING FINE.
WE DON'T HAVE A MEASURE AND A GAUGE.
THERE'S NO WAY TO MEASURE OR GAUGE THIS.
THIS IS WHERE YOU'RE SAYING FAIRNESS, IT'S VERY DIFFICULT TO ME THAT IS WHY I'M TRYING TO CREATE SOMETHING THAT HAS THE APPEARANCE OF MORE FAIRNESS THAN SUBJECTIVITY OF THREE PEOPLE ON CITY COUNCIL.
THIS IS THE MOST SUBJECTIVE COMMITTEE ON COUNCIL.
WHEN YOU DO A FINANCE COMMITTEE OR WHEN WE DO 4A OR 4B WE'RE PRESENTED WITH FACTS.
WE'RE GIVING FEEDBACK BASED OFF OF FACTS.
THIS IS THE MOST SUBJECTIVE COMMITTEE OUT THERE.
WE DON'T HAVE A MEASURE AND A GAUGE TO SAY IT WORKS.
YOU'RE RIGHT, WE APPOINT PEOPLE EVERY YEAR.
IF WE'RE GAUGING IT OFF OF WHETHER OR NOT WE APPOINT PEOPLE, YES, IT WORKS.
>> I WOULD ALMOST ARGUE THAT WE DO HAVE EVIDENCE AND THE EVIDENCE POINTS TO THE CONTRARY.
I'M NOT TRYING TO PUT WORDS IN YOUR MOUTH VICTORIA BUT VICTORIA TRIED MANY TIMES TO GET ONTO A COMMITTEE AND SHE COULDN'T.
WE'VE GOT A VERY DISTINGUISHED MAN WHO WANTS TO BE ON THE LIBRARY COMMITTEE, CAN'T.
FOR WHATEVER REASON, I DON'T KNOW WHY.
>> WELL, JUST IN FULL DISCLOSURE ON SOME OF THESE PEOPLE THAT HAVE APPLIED FOR A LONG TIME AND HAVE NOT BEEN ABLE TO GET ON, IF YOU REMEMBER THE LAST TIME WE DID APPOINTMENTS, WE LITERALLY HAD FOUR NEW APPOINTMENTS AND EVERYTHING ELSE WAS REAPPOINTMENT.
I MEAN, RE-APPOINTMENTS ARE NORMALLY IF SOMEBODY HAS SERVED ON A BOARD OR COMMISSION AND YOU'RE LOOKING THROUGH THEIR ATTENDANCE AND YOU'RE LOOKING AT THEY'VE SERVED ON THAT BOARD OR COMMISSION THIS COUNCIL NORMALLY REAPPOINTS.
I MEAN, WE TALKED ABOUT HAVING PEOPLE ON THERE FOR A LONG TIME FOR CONTINUITY AND SO THAT'S WHERE YOU DO THAT.
YOU DON'T HAVE A LOT OF OPENINGS.
I MEAN, THAT'S WHY I WAS SAYING I CAN BRING BACK SOMETHING WHERE WE INCREASE MEMBERSHIPS ON THESE BOARDS AND COMMISSIONS THAT ALLOWS FOR A LITTLE BIT MORE OPPORTUNITY FOR PEOPLE TO SERVE IN THESE CAPACITIES ON THERE.
[01:45:02]
>> THAT'S EXACTLY WHERE I WAS GOING TO HEAD WITH THAT IS, I WAS LOOKING FORWARD TO I'M LIKE, LET'S SEE HOW MANY PEOPLE WE GET TO PUT ON COMMITTEES.
THEN IT WAS FOUR OPEN SPOTS BECAUSE SO MANY ROLLED OVER OR WANTED TO CONTINUE THEIR SERVICE, THEY HADN'T TIMED OUT YET.
THERE REALLY WEREN'T THAT MANY SPOTS OPEN.
WHILE WE DIDN'T HAVE THIS RANKING ORDER, VERY MUCH OF WHAT MS. PAYNE HAS MENTIONED AS FAR AS HOW LONG HAVE THEY LIVED IN THE CITY AND WHAT IS THEIR INTERESTS? DID THEY LIST ON THEIR APPLICATION, I'VE SPENT A LOT OF YEARS IN THE LIBRARY AND I WOULD LOVE TO SERVE THERE? I TOOK ALL OF THAT INTO ACCOUNT.
I WOULD SAY I MAYBE KNEW TWO OR THREE NAMES OUT OF THAT ENTIRE BINDER OF PEOPLE.
IT WAS JUST READING WHAT THEY'RE INTERESTED IN AND COMPARING AGAINST, THIS PERSON HAS A WORK HISTORY OF THIS OR THAT AND I THINK THEY'D BE A GOOD FIT AND WE'LL SEE WHAT THEY DO.
BUT I THINK EXPANDING THE NUMBER OF SEATS WILL ALLOW FOR MORE.
MY BIGGEST THING IS I JUST WANT MORE PEOPLE TO HAVE THE OPPORTUNITY TO SERVE.
IF WE SHRINK THE CONSECUTIVE TERMS AND THEN WE INCREASE THE AMOUNT OF THE BOARD SEATS THAT ARE AVAILABLE, I THINK THAT THAT WOULD HELP US ACHIEVE THAT GOAL.
I JUST WANT PEOPLE WHO ARE INTERESTED IN SERVING TO BE ABLE TO SERVE.
IF IT'S ON LIBRARY, WONDERFUL.
I CAN HONESTLY SAY TO MY APPLICATION THE FIRST COUPLE OF TIMES I ONLY APPLIED FOR B&Z AND THEN I WAS LIKE, WAIT A MINUTE, I LOVE LIBRARY.
WHY HAVEN'T I LISTED THE LIBRARY? I TOO HAVE BEEN APPROACHED PROBABLY BY THE SAME GENTLEMAN WHO WANTS TO BE ON LIBRARY BOARD, AND I DID NOT HAVE A GOOD REASON AS TO WHY HE WASN'T SELECTED OTHER THAN, TWO TIMES I'VE LOOKED AT THE APPLICATIONS, THERE WEREN'T ANY SPOTS OPEN BECAUSE THEY'VE GOT NINE YEARS AND IN NINE YEARS ACCORDING TO RONNIE SOMEBODY COULD DIE.
[LAUGHTER] IT HAPPENS, IT CAN HAPPEN.
[LAUGHTER] ANYWAY, I WANT TO OPEN IT UP, AND I THINK IT'D BE GREAT IF WE ALL RECEIVED ALL THE INFORMATION, AND THEN WE CAN DISCUSS.
I DON'T WANT TO HAVE A SPECIAL MEETING, BUT DISCUSSING AS PART OF OUR REGULAR AGENDA ITEM.
>> PUT IT ON THE GENERAL ITEMS, AND DO A FULL PRESENTATION AND WE CAN TALK ABOUT IT THEN ON THE RECOMMENDATIONS.
THEN ALLOW US TO COME BACK WITH SOME OF THESE CHANGES THAT WE'VE WE'VE TALKED ABOUT.
THEN ALSO FOR THIS COUNCIL TO LOOK AT THE CORE OF OUR BOARDS AND COMMISSIONS.
HOW THEY'RE MADE UP, WHICH ONES WE HAVE.
WE KEEP TALKING ABOUT GROWTH AND EVERYTHING.
I MEAN, DO WE HAVE A NEED FOR MORE BOARDS AND COMMISSIONS? I DON'T KNOW.
I KNOW PROBABLY ALL THE STAFF IS OVER THERE SHOOTING DAGGERS IN MY BACK.
BUT I ALSO WANT TO MAKE SURE THAT WE'RE UTILIZING THESE BOARDS AND COMMISSIONS IN THE RIGHT WAY, AND THAT THEY ARE HIGH-FUNCTIONING, AND THAT THEY ARE STOCKED WITH PEOPLE THAT ARE INTERESTED IN WHAT THEY'RE INTERESTED IN.
AS WE EXPAND, WE CAN PROBABLY GET SOME OTHER BOARDS AND COMMISSIONS ONLINE.
I CAN LOOK AT OTHER CITIES AND SEE WHICH BOARDS AND COMMISSIONS THEY HAVE IN PLACE.
THEY MAY MAKE SENSE NOW, WHICH IN THE PAST, MAYBE THEY DIDN'T.
MAYBE WE COULD DO IT THAT WAY TOO.
THEN I HAD JUST LISTED ALL OF OUR BOARDS AND COMMISSIONS.
THIS IS WHAT THE APPOINTMENTS AND COUNCIL POLICIES COMMITTEE SEES.
YOU CAN SEE WHERE THEIR INITIAL TERM.
THE ONLY THING, I DID TRUNCATE IT BECAUSE THERE IS HOW MANY MEETINGS THEY'VE GONE TO AND EVERYTHING ELSE.
WHEN YOU LOOK AT THE ANIMAL SHELTER PLACE 1, CAN ONLY BE SOMEBODY WHO'S A LICENSED VETERINARIAN.
THEN PLACE 2 AND 3 ARE THE ONLY ONES THAT ARE AT-LARGE.
YOU HAVE AN ANIMAL SHELTER COMMITTEE THAT ONLY HAS TWO PEOPLE THAT CAN BE APPOINTED OFF OF YOUR APPLICANTS THAT YOU GET.
BECAUSE YOU HAVE TO HAVE SOMEBODY WHO'S ANIMAL WELFARE, AND YOU HAVE TO HAVE A CITY OFFICIAL AND SOMEBODY WHO DOES THE DAILY DUTIES.
THIS ANIMAL SHELTER, EVEN THOUGH IT SAYS IT'S SEVEN, YOU DON'T HAVE SEVEN MEMBERS OF THE COMMUNITY ON THIS BOARD, OR COMMISSION.
THIS IS WHAT I'M TALKING ABOUT.
ALLOW US AS STAFF TO GO THROUGH EACH ONE OF THESE.
I'LL GET WITH THE DIRECTORS OF EACH ONE OF THESE ALSO AND GET THEIR FEEDBACK AND LET US HELP YOU CREATE SOME MORE OPPORTUNITIES FOR THE COMMUNITY TO SERVE ON BOARDS AND COMMISSIONS.
IF YOU'LL ALLOW US, WE'LL GET THAT DONE PRETTY QUICKLY SO THAT MAYBE WE CAN GET IT THIS ROUND BECAUSE WE'LL DO APPOINTMENTS IN SEPTEMBER.
>> ON THE BUILDING CODES AND STANDARDS.
THE ALTERNATE 1 AND ALTERNATE 2, DOES THAT MEAN THAT THEY DON'T HAVE TO HAVE ANY OF THOSE LICENSES OR ANYTHING?
>> THEY DO STILL HAVE TO HAVE THAT.
ALTERNATE POSITIONS THAT WE HAVE ON SEVERAL BOARDS.
IF YOU'LL SEE, THERE'S OTHERS THAT HAVE ALTERNATE POSITIONS.
THE REASON WHY WE HAVE ALTERNATE POSITIONS IS BECAUSE IF WE DIDN'T HAVE THE PEOPLE LIKE THE ZONING BOARD OF ADJUSTMENTS THERE,
[01:50:04]
WE HAVE FIVE REGULAR MEMBERS.IF THREE OF THEM DON'T SHOW UP, BUT THREE OF OUR ALTERNATE SHOW UP, THEY CAN GO IN AND THEY CAN BE COUNTED AS MAKING UP THE QUORUM, PROVIDE THE QUORUM THAT THEY NEED, AND BE ABLE TO VOTE.
THE ONLY PROBLEM WITH ALTERNATES IS THEY COULD SHOW UP AND THEY JUST CAN'T VOTE BECAUSE THEY'RE ALTERNATE POSITIONS AND EVERYBODY ELSE SHOWED UP, AND SO THEY'RE JUST THERE.
BUT THAT HELPS US TO MAKE QUORUMS WHERE WE DON'T HAVE QUORUMS THAT WE HAVE TROUBLE WITH QUORUMS THAT WE'VE SEEN IN THE PAST.
>> YOU'RE WELCOME. DID YOU HAVE A SPEAKER CARD OR SOMETHING?
>> I DO. I HAVE TWO SPEAKER CARDS ON THIS ITEM.
>> THE FIRST SPEAKER THAT I HAVE IS SARAH CARLSON.
YES. IF YOU'LL JUST STATE YOUR NAME AND ADDRESS FOR THE RECORD.
>> SARAH CARLSON, 1158 CROSSVINE DRIVE.
I'M GOING TO READ THIS REAL QUICK BECAUSE I THINK IT'LL BE SHORTER AND QUICKER.
THE CURRENT SYSTEM FOR SELECTING WHO SERVES ON THESE COMMISSIONS AND THESE BOARDS MAY NOT BE PERFECT, BUT WE KNOW THE SHORTCOMINGS THAT IT HAS.
THE SHORTCOMINGS THAT THIS CURRENT PROCESS HAS, IS THAT NOT EVERY COUNCIL MEMBER GETS TO BE AS INVOLVED IN THE DETAILS, AND THAT'S DEFINITELY A SHORTCOMING FOR MANY OF YOU I UNDERSTAND.
HOWEVER, THE POTENTIAL PROBLEM WITH SOME OF THE CHANGES THAT WERE PROPOSED, IS THAT YOU ALIENATE RESIDENTS FROM SERVING.
AS A RESIDENT, I WOULD PREFER TO SEE THAT YOU GUYS JUST TRUST THE RECOMMENDATION OF THIS COMMITTEE, JUST LIKE YOU TRUST EVERY OTHER RECOMMENDATION FROM P&Z, FROM PARKS BOARD RATHER THAN THE POTENTIAL PROBLEM OF ALIENATING RESIDENTS FROM SERVICE.
>> I HAVE A ONLINE SPEAKER CARD FROM DEBORAH HALE.
IT'S RIDICULOUS THAT IT TOOK ALMOST SIX MONTHS TO APPOINT FIVE PEOPLE TO BOARDS FOR THE CITIZEN'S VOLUNTEER FOR.
EVEN MORE RIDICULOUS THAT THE FACT THAT COUNCILWOMAN PAYNE CALLED OUT ONE OF THE FIVE APPOINTEES IN A PUBLIC SETTING.
HER ACTIONS CAUSED FIVE PEOPLE IN THIS CITY WHO WANTED TO VOLUNTEER GREAT EMBARRASSMENT BY NOT SHOWING PROOF OF HER ACCUSATIONS.
FIVE PEOPLE ARE NOW SUSPECTED OF CRIMINAL CONDUCT.
LEAVE THE PROCESS ALONE, IT WORKS AS IS. THAT'S THE LAST ONE.
>> COUNCIL, WHAT I WILL COME THROUGH IS WE'LL DO THAT AND I WILL STRUCTURE A FORMAL PROCESS POLICY.
YOU'LL GET ANOTHER SHOT AT LOOKING AT THIS.
I KNOW EVERYBODY IS EXCITED, SO THAT WE CAN BRING IT FORWARD FOR FORMAL ADOPTION.
I'LL PUT IN EVERYTHING THAT WE TALKED ABOUT TODAY, ALL THE WAY FROM THE BEGINNING TO THE END THERE.
THAT PROBABLY WILL NOT BE ON MONDAY.
THAT WILL PROBABLY BE MAYBE THE SECOND MEETING IN JULY.
[LAUGHTER] JUST LOOKING AT BRIAN BECAUSE HE'S LIKE GOING, NO, WE ALREADY GOT TOO MANY STUFF.
I'LL BRING THAT FORWARD. THANK YOU, COUNCIL, AND THAT'S ALL I HAVE.
>> ANOTHER QUESTION. I'M SO SORRY.
WHEN THERE'S A VACANCY, DO WE WAIT UNTIL THE NEXT?
>> IT DEPENDS IF WE HAVE ENOUGH VACANCIES, THEN I'LL CALL THE APPOINTMENT COUNCIL POLICIES TOGETHER.
BUT IF A BOARD HAS SEVEN MEMBERS AND THEY HAVE ONE VACANCY, IT'S IN MAY AND WE'RE GOING TO REAPPOINT IN SEPTEMBER.
SOMETIMES WE JUST LEAVE IT BECAUSE IT'S STILL CAN BE A FUNCTIONING BOARD.
IT DEPENDS ON HOW IT DOES THAT.
>> ALL OF THEM HAVE THE SAME RULE ABOUT QUORUM?
>> WELL, YES. THEY ALL HAVE TO HAVE A QUORUM, BUT THE DIFFERENCE IS THAT SOME HAVE FIVE MEMBERS, SO THEIR QUORUM IS THREE.
SOME HAVE SEVEN, [OVERLAPPING] LIKE THE P&Z.
YEAH. THEY ALL HAVE TO FOLLOW TEXAS OPEN MEETINGS ACT.
>> HOW'S THE SELECTION COMMITTEE SELECTED?
>> THAT'S ANOTHER THING I NEED TO BRING FORWARD TO COUNCIL.
IT'S ALL COUNCIL COMMITTEES THAT WE HAVE.
I WILL SEND SOMETHING OUT TO YOU ALL AND TELL YOU, HERE ARE ALL THE ONES AND THEN YOU RANK THEM.
THEN I PUT THAT ON A SPREADSHEET, AND WE DO IT IN AN OPEN MEETING, AND I PUT THAT UP THERE AND I SHOW YOU GUYS WHAT YOUR PREFERENCES ARE.
WELL, COUNCIL NORMALLY LETS PEOPLE THAT WANT THEIR FIRST AND SECOND CHOICE, AND THIRD CHOICE GETS HAIRY, AND FOURTH CHOICE GETS DOWN THERE.
BUT I WILL SEND YOU GUYS OUT THE INFORMATION ON ALL OF THE COUNCIL POLICIES COMMITTEES.
>> AMANDA, ON ALL OF THE BOARDS AND COMMISSIONS, YOU'RE GOING TO LOOK AT SETTING A CERTAIN NUMBER?
[01:55:01]
YOU'RE GOING TO BRING THAT BACK TO US?>> AND THE TERM LIMITS AND EVERYTHING ELSE. I'LL BRING ALL THAT.
>> THAT BRINGS US TO THE NEXT ITEM, ITEM 3, CITIZENS APPEARANCE.
OTHER THAN PUBLIC HEARINGS AND ITEMS LISTED ON THE POSTED AGENDA, CITIZENS IN ATTENDANCE WHO DESIRE TO SPEAK TO THE CITY COUNCIL MAY SPEAK DURING THIS SECTION.
FOR SPEAKERS IN ATTENDANCE, EACH PERSON WILL BE ALLOWED THREE MINUTES TO SPEAK.
SPEAKERS NOT IN ATTENDANCE, ONLINE SPEAKER CARDS MUST BE SUBMITTED 30 MINUTES PRIOR TO THE POSTED START TIME OF THE MEETING.
WE HAVE NO SPEAKER CARDS AT THIS TIME.
IF THERE'S ANYONE IN THE AUDIENCE THAT WOULD LIKE TO ADDRESS THE COUNCIL, PLEASE COME FORWARD.
BEING NONE, AT THIS TIME, MAYOR AND COUNCIL,
[4. RECESS INTO EXECUTIVE SESSION Pursuant to Section 551.071, Texas Government Code, the Council reserves the right to convene in Executive Session(s), from time to time as deemed necessary during this meeting for any posted agenda item, to receive advice from its attorney as permitted by law. Pending or Contemplated Litigation or to Seek the Advice of the City Attorney Pursuant to Section 551.071 Discussion Regarding Possible Purchase, Exchange, Lease, or Value of Real Property Pursuant to Section 551.072 Deliberation regarding a negotiated contract for a prospective gift or donation to the state or the governmental body Pursuant to Section 551.073 Personnel Matters Pursuant to Section 551.074 Review, deliberate, and discuss the annual performance evaluation, duties, benefits, compensation, and contract for the City Secretary. Deliberation regarding (1) the deployment, or specific occasions for implementation of security personnel or devices; or (2) a security audit Pursuant to Sec. 551.076 Deliberation Regarding Commercial or Financial Information Received from or the Offer of a Financial or Other Incentive made to a Business Prospect Seeking to Locate, Stay or Expand in or Near the Territory of the City and with which the City is conducting Economic Development Negotiations Pursuant to Section 551.087 Pursuant to Sec. 418.183(f), deliberation of information related to managing emergencies and disasters including those caused by terroristic acts (must be tape recorded)]
THAT BRINGS US TO SECTION 4, EXECUTIVE SESSION.PURSUANT TO SECTION 551071, TEXAS GOVERNMENT CODE, THE COUNCIL RESERVES THE RIGHT TO CONVENE AN EXECUTIVE SESSION FROM TIME-TO-TIME AS DEEMED NECESSARY AND THERE IS NEED FOR EXECUTIVE SESSION AT THIS TIME.
THE COUNCIL WILL CONVENE INTO EXECUTIVE SESSION PURSUANT TO SECTION 551.074.
MAYOR, IF YOU COULD, CALL FOR A MOTION AND A VOTE TO CONVENE INTO EXECUTIVE SESSION AND STATE THE TIME.
>> IS THERE A MOTION GOING TO EXECUTIVE SESSION? I DON'T KNOW, I HAVE A NAME GOT UP THERE.
>> I GOT A MOTION BY JIMMY, A SECOND BY DAN.
ALL IN FAVOR? MOTION PASSES UNANIMOUS.
WE'LL GO INTO SESSION AT 4:56.
>> [BACKGROUND] MAYOR, IF WE COULD CALL FOR A MOTION AND A VOTE TO RECONVENE INTO OPEN SESSION AND STATE THE TIME.
>> DO I HAVE A MOTION TO RECONVENE?
>> I GOT A MOTION BY TAMARA AND A SECOND BY VICTORIA. PLEASE VOTE.
[BACKGROUND] LET'S JUST DO THIS.
I'M GOING TO OPEN THE SESSION UP AT 6:03.
>> MAYOR AND COUNCIL, THAT BRINGS US TO THE END OF THE AGENDA.
IF YOU COULD CALL FOR A MOTION AND A SECOND TO ADJOURN WITH NO VOTE, AND STATE THE TIME.
>> SIR, WELL, GIVE ME A CHANCE. OUCH. [LAUGHTER]
>> I GOT A MOTION BY JIMMY AND A SECOND BY DAN.
>> WE GOT IT DONE.
* This transcript was compiled from uncorrected Closed Captioning.