City of Burleson City Council Regular Meeting Agenda City Hall Council Chambers 141 W. Renfro Burleson, TX 76028
Monday, January 6, 2020 Council Chambers
5:30 P.M. WORK SESSION IN THE COUNCIL CHAMBERS Call to Order
1. QUESTIONS ON CURRENT AGENDA ITEMS - City Councilmembers
2. REPORTS AND PRESENTATIONS
3. RECESS INTO EXECUTIVE SESSION Pursuant to Section 551.071, Texas Government Code, the Council reserves the right to convene in Executive Session(s), from time to time as deemed necessary during this meeting for any posted agenda item, to receive advice from its attorney as permitted by law. Pending or Contemplated Litigation or to Seek the Advice of the City Attorney Pursuant to Section 551.071 Seek the advice of the city attorney regarding an employment related complaint. Discussion Regarding Possible Purchase, Exchange, Lease, or Value of Real Property Pursuant to Section 551.072 Discuss and give staff direction regarding utilizing real estate brokers to represent the city in purchasing certain parcels of real property. Personnel Matters Pursuant to Section 551.074 Discuss and receive direction regarding Associate Municipal Judge position vacancy. Deliberation Regarding Commercial or Financial Information Received from or the Offer of a Financial or Other Incentive made to a Business Prospect Seeking to Locate, Stay or Expand in or Near the Territory of the City and with which the City is conducting Economic Development Negotiations Pursuant to Section 551.087 Discuss and receive direction regarding Project Steel Cage. Discuss and receive direction regarding Mayor Vera Calvin Plaza RFP.
7:00 P.M. REGULAR SESSION IN THE COUNCIL CHAMBERS
7:00 P.M. REGULAR SESSION IN THE COUNCIL CHAMBERS
1. CALL TO ORDER Invocation - Pastor Bob Massey, Grace Works Southwest Pledge of Allegiance to the US Flag Texas Pledge: Honor the Texas Flag; I pledge allegiance to thee, Texas, one state under God; one and indivisible
2. PROCLAMATIONS, PRESENTATIONS, & COMMUNITY INFORMATION
A. Proclamations
B. Presentations
C. Community Interest Items This is a standing item on the agenda of every regular meeting of the City Council. (The Texas Open Meetings Act effective September 1, 2009, provides that "a quorum of the city council may receive from municipal staff, and a member of the governing body may make, a report regarding items of community interest during a council meeting without having given notice of the subject of the report, provided no action is taken or discussed." The Open Meetings Act does not allow Council to discuss an item concerning pending City Council business unless it is specifically, appropriately posted on the agenda). An "item of community interest" includes the following: expressions of thanks, congratulations, or condolence; information regarding holiday schedules; honorary recognitions of city officials, employees, or other citizens; reminders about upcoming events sponsored by the city or other entity that is scheduled to be attended by city official or city employee; and announcements involving imminent public health and safety threats to the city.
D. Changes to the City Council Agenda At times the agenda order may be changed to better serve the public. This includes request for items to be withdrawn or moved to another meeting.
A. Consider approval of the city council minutes from the December 9, 2019 regular meeting and the December 20, 2019 special meeting. (Staff contact: Amanda Campos, City Secretary)
B. Consider approval of an ordinance repealing and replacing Appendix A - Subdivision and Development of the Code of Ordinances for the purpose of adding and modifying specific definitions, modifying requirements for replat public hearings and notifications, modifying approval authority for final plats and replats in the city's ETJ, modifying approval authority for community facilities contracts and escrow agreements and adding approval and signature authority for easements across city property, modifying annexation requirements for plats adjacent to the city limits and updating staff titles. (Final Reading) (Staff Contact: Mandy Clark, Development Services Director)
C. Consider approval of a minute order for a final plat of 130 residential lots and 5 non-residential lots within the Parks at Panchasarp Farms, Phase 2 located near the intersection of Lakewood Drive and Buffalo Run. (Case 19-114) (Staff Contact: Mandy Clark, Development Services Director) (The Planning and Zoning Commission recommended approval by unanimous vote.)
D. Consider approval of a minute order ratifying the software agreement with Bentek, Inc. for benefits administration automation technology for the City’s benefits program in an amount not to exceed $14,262 for fiscal year 2019-2020. (Staff Contact: Wanda Bullard, Director of Human Resources)
E. Consider approval of a three-year amendment to an existing software agreement with Bentek, Inc. for benefit administration automation technology for the City’s benefits program in an amount not to exceed $64,366 for fiscal years 2021- 2023. (Staff Contact: Wanda Bullard, Director of Human Resources)
F. Consider approval of an ordinance amending the City Budget for Fiscal Year 2019-2020 by increasing appropriations in the Community Facilities Fund in the amount of $452,000 from available funds and by increasing appropriations in the General Fund in the amount of $200,000 from available funds to reimburse the Water/Wastewater Fund for the purpose of partially paying for the cost of the real property at the intersection of Hidden Creek Parkway and Dobson; incorporating the recitals into the body of the ordinance; repealing all ordinances or parts of ordinances in conflict herewith; providing a severability clause; finding and determining that the meeting at which this ordinance is passed is open to the public as required by law; providing for an effective date. (Final Reading) (Staff Contact: Stormy Johnson, Assistant Director of Finance)
G. Consider approval of a minute order authorizing staff to enter into negotiations with Matt Aiken and Aaron Wimberly in reference to RFP 2019-012 and their proposal to develop 114 West Ellison Street. (Staff Contact: Alex Philips, Economic Development Manager)
H. Consider approval of a minute order authorizing staff to enter into negotiations with Matt Aiken and Rocky Bransom in reference to RFP 2019-012 and their proposal to develop 135 West Ellison Street. (Staff Contact: Alex Philips, Economic Development Manager)
I. Consider approval of a minute order authorizing the City Manager to sign master service agreements for Real Estate Broker Services. (Staff Contact: Justin Scharnhorst, Purchasing Manager)
J. Consider approval of a minute order granting a permanent public drainage easement to the City of Burleson at 370 NW John Jones Drive. (Staff Contact: Aaron Russell, Public Works Director)
K. Consider approval of a minute order granting a permanent public sanitary sewer easement to the City of Burleson at 1225 SW Wilshire Blvd. (Staff Contact: Aaron Russell, Public Works Director)
L. Consider approval of a memorandum of understanding with Tarleton State University (TSU) outlining procedures for providing TSU information and data in conjunction with a TSU grant-funded study (“Assessing an Innovative Response to Intimate Partner Violence Related Strangulation”). (Staff Contact: Billy J. Cordell, Chief of Police)
M. Consider approval of a resolution ratifying the adoption by the Burleson Community Service Development Corporation of the Highway 174 Median Project as a project under the Texas Development Corporation Act; finding that the project related to recreational or community facilities would be required or suitable for use for entertainment, tourist, and public park purposes, including open space improvements; incorporating the recitals into the body of the resolution; finding and determining that the meeting at which this resolution is passed is open to the public as required by law; providing a severability clause; and providing for an effective date. (Staff Contact: Robert Ranc, Deputy City Manager)
N. Consider a minute order approving a professional services agreement with the Brown Fox law firm. (Staff Contact: Matt Ribitzki, Deputy City Attorney)
5. DEVELOPMENT APPLICATIONS
6. GENERAL
C. Consider approval of a contract with IBM for an X-Force IRIS Tier 2 Retainer to provide cyber security services to the City of Burleson in the amount of $135,000 for a term of 3 years. (Staff Presenter: Mark Eder, Information Technology Director)
D. Consider approval of an agreement with IBM Security Services to perform network penetration testing on the City of Burleson’s network infrastructure in the amount of $26,987.50. (Staff Presenter: Mark Eder, Information Technology Director)
G. Consider an ordinance amending the city budget for fiscal year 2019-2020 by increasing appropriations in the Hotel and Motel Occupancy Tax Fund in the amount of $122,467.58 from available funds for the purpose of funding the purchase and installation of artificial turf in the Mayor Vera Calvin Plaza; incorporating the recitals into the body of the ordinance; finding time is of the essence and that this ordinance may be considered and approved at only one meeting; repealing all ordinances or parts of ordinances in conflict herewith; finding and determining that the meeting at which this ordinance is passed is open to the public as required by law; providing for an effective date. (First and Final Reading) (Staff Presenter: Alex Philips, Economic Development Manager)
H. Consider approval of a change order to the Mayor Vera Calvin Plaza project contract with Hill & Wilkinson to add artificial turf to lawn area in the amount of $122,467.58 (Staff Presenter: Drew Pennywell, Economic Development Specialist)
A. Receive a report, hold a discussion, and give staff direction regarding Hotel/Motel grant guidelines and options for allocation of funds. (Staff Presenter: Alex Philips, Economic Development Manager)
Jan 06, 2020 City Council Regular Meeting
City of Burleson City Council Regular Meeting Agenda City Hall Council Chambers 141 W. Renfro Burleson, TX 76028
Monday, January 6, 2020 Council Chambers
5:30 P.M. WORK SESSION IN THE COUNCIL CHAMBERS Call to Order
1. QUESTIONS ON CURRENT AGENDA ITEMS - City Councilmembers
2. REPORTS AND PRESENTATIONS
3. RECESS INTO EXECUTIVE SESSION Pursuant to Section 551.071, Texas Government Code, the Council reserves the right to convene in Executive Session(s), from time to time as deemed necessary during this meeting for any posted agenda item, to receive advice from its attorney as permitted by law. Pending or Contemplated Litigation or to Seek the Advice of the City Attorney Pursuant to Section 551.071 Seek the advice of the city attorney regarding an employment related complaint. Discussion Regarding Possible Purchase, Exchange, Lease, or Value of Real Property Pursuant to Section 551.072 Discuss and give staff direction regarding utilizing real estate brokers to represent the city in purchasing certain parcels of real property. Personnel Matters Pursuant to Section 551.074 Discuss and receive direction regarding Associate Municipal Judge position vacancy. Deliberation Regarding Commercial or Financial Information Received from or the Offer of a Financial or Other Incentive made to a Business Prospect Seeking to Locate, Stay or Expand in or Near the Territory of the City and with which the City is conducting Economic Development Negotiations Pursuant to Section 551.087 Discuss and receive direction regarding Project Steel Cage. Discuss and receive direction regarding Mayor Vera Calvin Plaza RFP.
7:00 P.M. REGULAR SESSION IN THE COUNCIL CHAMBERS
7:00 P.M. REGULAR SESSION IN THE COUNCIL CHAMBERS
1. CALL TO ORDER Invocation - Pastor Bob Massey, Grace Works Southwest Pledge of Allegiance to the US Flag Texas Pledge: Honor the Texas Flag; I pledge allegiance to thee, Texas, one state under God; one and indivisible
2. PROCLAMATIONS, PRESENTATIONS, & COMMUNITY INFORMATION
A. Proclamations
B. Presentations
C. Community Interest Items This is a standing item on the agenda of every regular meeting of the City Council. (The Texas Open Meetings Act effective September 1, 2009, provides that "a quorum of the city council may receive from municipal staff, and a member of the governing body may make, a report regarding items of community interest during a council meeting without having given notice of the subject of the report, provided no action is taken or discussed." The Open Meetings Act does not allow Council to discuss an item concerning pending City Council business unless it is specifically, appropriately posted on the agenda). An "item of community interest" includes the following: expressions of thanks, congratulations, or condolence; information regarding holiday schedules; honorary recognitions of city officials, employees, or other citizens; reminders about upcoming events sponsored by the city or other entity that is scheduled to be attended by city official or city employee; and announcements involving imminent public health and safety threats to the city.
D. Changes to the City Council Agenda At times the agenda order may be changed to better serve the public. This includes request for items to be withdrawn or moved to another meeting.
A. Consider approval of the city council minutes from the December 9, 2019 regular meeting and the December 20, 2019 special meeting. (Staff contact: Amanda Campos, City Secretary)
B. Consider approval of an ordinance repealing and replacing Appendix A - Subdivision and Development of the Code of Ordinances for the purpose of adding and modifying specific definitions, modifying requirements for replat public hearings and notifications, modifying approval authority for final plats and replats in the city's ETJ, modifying approval authority for community facilities contracts and escrow agreements and adding approval and signature authority for easements across city property, modifying annexation requirements for plats adjacent to the city limits and updating staff titles. (Final Reading) (Staff Contact: Mandy Clark, Development Services Director)
C. Consider approval of a minute order for a final plat of 130 residential lots and 5 non-residential lots within the Parks at Panchasarp Farms, Phase 2 located near the intersection of Lakewood Drive and Buffalo Run. (Case 19-114) (Staff Contact: Mandy Clark, Development Services Director) (The Planning and Zoning Commission recommended approval by unanimous vote.)
D. Consider approval of a minute order ratifying the software agreement with Bentek, Inc. for benefits administration automation technology for the City’s benefits program in an amount not to exceed $14,262 for fiscal year 2019-2020. (Staff Contact: Wanda Bullard, Director of Human Resources)
E. Consider approval of a three-year amendment to an existing software agreement with Bentek, Inc. for benefit administration automation technology for the City’s benefits program in an amount not to exceed $64,366 for fiscal years 2021- 2023. (Staff Contact: Wanda Bullard, Director of Human Resources)
F. Consider approval of an ordinance amending the City Budget for Fiscal Year 2019-2020 by increasing appropriations in the Community Facilities Fund in the amount of $452,000 from available funds and by increasing appropriations in the General Fund in the amount of $200,000 from available funds to reimburse the Water/Wastewater Fund for the purpose of partially paying for the cost of the real property at the intersection of Hidden Creek Parkway and Dobson; incorporating the recitals into the body of the ordinance; repealing all ordinances or parts of ordinances in conflict herewith; providing a severability clause; finding and determining that the meeting at which this ordinance is passed is open to the public as required by law; providing for an effective date. (Final Reading) (Staff Contact: Stormy Johnson, Assistant Director of Finance)
G. Consider approval of a minute order authorizing staff to enter into negotiations with Matt Aiken and Aaron Wimberly in reference to RFP 2019-012 and their proposal to develop 114 West Ellison Street. (Staff Contact: Alex Philips, Economic Development Manager)
H. Consider approval of a minute order authorizing staff to enter into negotiations with Matt Aiken and Rocky Bransom in reference to RFP 2019-012 and their proposal to develop 135 West Ellison Street. (Staff Contact: Alex Philips, Economic Development Manager)
I. Consider approval of a minute order authorizing the City Manager to sign master service agreements for Real Estate Broker Services. (Staff Contact: Justin Scharnhorst, Purchasing Manager)
J. Consider approval of a minute order granting a permanent public drainage easement to the City of Burleson at 370 NW John Jones Drive. (Staff Contact: Aaron Russell, Public Works Director)
K. Consider approval of a minute order granting a permanent public sanitary sewer easement to the City of Burleson at 1225 SW Wilshire Blvd. (Staff Contact: Aaron Russell, Public Works Director)
L. Consider approval of a memorandum of understanding with Tarleton State University (TSU) outlining procedures for providing TSU information and data in conjunction with a TSU grant-funded study (“Assessing an Innovative Response to Intimate Partner Violence Related Strangulation”). (Staff Contact: Billy J. Cordell, Chief of Police)
M. Consider approval of a resolution ratifying the adoption by the Burleson Community Service Development Corporation of the Highway 174 Median Project as a project under the Texas Development Corporation Act; finding that the project related to recreational or community facilities would be required or suitable for use for entertainment, tourist, and public park purposes, including open space improvements; incorporating the recitals into the body of the resolution; finding and determining that the meeting at which this resolution is passed is open to the public as required by law; providing a severability clause; and providing for an effective date. (Staff Contact: Robert Ranc, Deputy City Manager)
N. Consider a minute order approving a professional services agreement with the Brown Fox law firm. (Staff Contact: Matt Ribitzki, Deputy City Attorney)
5. DEVELOPMENT APPLICATIONS
6. GENERAL
C. Consider approval of a contract with IBM for an X-Force IRIS Tier 2 Retainer to provide cyber security services to the City of Burleson in the amount of $135,000 for a term of 3 years. (Staff Presenter: Mark Eder, Information Technology Director)
D. Consider approval of an agreement with IBM Security Services to perform network penetration testing on the City of Burleson’s network infrastructure in the amount of $26,987.50. (Staff Presenter: Mark Eder, Information Technology Director)
G. Consider an ordinance amending the city budget for fiscal year 2019-2020 by increasing appropriations in the Hotel and Motel Occupancy Tax Fund in the amount of $122,467.58 from available funds for the purpose of funding the purchase and installation of artificial turf in the Mayor Vera Calvin Plaza; incorporating the recitals into the body of the ordinance; finding time is of the essence and that this ordinance may be considered and approved at only one meeting; repealing all ordinances or parts of ordinances in conflict herewith; finding and determining that the meeting at which this ordinance is passed is open to the public as required by law; providing for an effective date. (First and Final Reading) (Staff Presenter: Alex Philips, Economic Development Manager)
H. Consider approval of a change order to the Mayor Vera Calvin Plaza project contract with Hill & Wilkinson to add artificial turf to lawn area in the amount of $122,467.58 (Staff Presenter: Drew Pennywell, Economic Development Specialist)
A. Receive a report, hold a discussion, and give staff direction regarding Hotel/Motel grant guidelines and options for allocation of funds. (Staff Presenter: Alex Philips, Economic Development Manager)
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